tracking dsa pco submittals in expedition by wendy kaszycki, pe project controls director march 2,...
TRANSCRIPT
TRACKING DSA PCO SUBMITTALS IN
EXPEDITION
byWendy Kaszycki, PE
Project Controls DirectorMarch 2, 2006
2
Introduction
• What are PCOs?
• Background
• Why Track PCOs?
• Where Track?
• Who?
• How?
3
What are PCOs?
• Preliminary Change Orders– Submitted to DSA to get preliminary
approval on changes to plans or specs– Required for Structural, Fire/Life Safety
and Accessability– Can be in the form of an RFC or sketch
4
Background
• Title 24 requires all changes to plans and specs to have DSA approved CO prior to perform work
• Recognized as impractical, so DSA approves PCOs instead
• DSA Interpretative Regulation (IR) 6 further reduces this to only PCOs relating to Accessibility, Fire/Life Safety or Structural changes
5
Problem
• Tracking DSA Submittals in Expedition was trained to OARs & PCs in August and September 2004
• Not all submittals being tracked in system
• Only 19 projects show PCO submittals in Expedition
6
Why Track PCOs?
• DSA Form 6 – Documents whether project is constructed in
accordance with Plans & Specs– Assigns % complete in applicable categories– 100% complete required on Fire Alarm & Fire
Sprinklers in order to occupy• DSA approval on PCOs for all Fire Alarm & Fire Sprinkler
Safety changes
• Helps DSA manage workload and resources• DSA approval of COs is expedited if PCO has
been approved, thus speeding project certification
7
Where Track?
• Policy– All DSA Submittals are to be tracked and
kept current using Expedition’s submittal package log
• Expedition is only system where PCOs can be uniformly tracked– PCOs not tracked in PIC– PCOs not tracked in DSA Tracker
8
WHO?Responsibilities
• OAR/Project Team– Overall responsibility to log, track, monitor– Prepare/issue Log– Ensure Architect is sending required submittals to
DSA– Review status of PCO submittals in weekly
meetings
• Architect– Submits PCOs– Resolves all technical issues required for DSA
approval
9
WHO?Responsibilities
• DSA– Reviews and approves all submittals to DSA
• General Contractor– Should not perform CO work until PCO is approved
• IOR– Generates DSA Form 6– If not “100/100”, requests Fire Department site visit
• OEHS– Completes Essential Safety Checklist prior to
School Occupancy
10
Projects Tracking PCOs
11
Valley Region – Open PCOs
12
South Region – Open PCOs
13
Central Region – Open PCOs
14
Additions & Modulars – Open PCOs
15
HOW?Expedition Submittal System
• Set up package called “DSA”• Enter each submittal • Track Type of submittal• Assign Priority
– High Priority if Fire Alarm/Fire Sprinkler PCO (critical/required for School Occupancy)
• Automatically tracks– Ball in Court– Days held– Overdue
16
Expedition Submittal System
• Can track Multiple Reviewers • Tracks Multiple Review
Cycles/Revisions• Tracks Required Dates• Allows input of remarks/comments• Status• Automatically creates Transmittals• Automatically creates Dunning Letters
17
Types of DSA Submittals
• Original Construction Documents• Revisions• Addenda• Deferred Submittals
– Elevator Rails– Sprinkler Systems– Storefronts, etc.
• PCOs (preliminary approval of change, can be in the form of an RFC)
• COs• Field Directives• CDAs (changes to scope on 17406 Projects)
18
DSA Reviewers
• Accessibility
• Fire/Life Safety
• Structural
19
Challenges
• Project Team/OARs need to input data as items occur, not when completed
• Architect and OAR being aware of when submittals are made
• OAR providing proper information to PC for input
20
W I I F M
21
W I I F MWhat’s
In
It
For
Me
22
WIIFM
• One system to track all submittals during design & construction
• Provides log to discuss with A/E• Expedites project certification by DSA• Track by Project• Roll-up by Region• Exception Reporting
– High Priority– Held > X Days– Overdue
• Eliminates duplication of effort and/or several versions of logs with conflicting information
• SCHOOL OCCUPANCY!!!!!
23
Sample Project Report
24
Key Points to Remember
• Always Use Submittal Packages• Package called “DSA”• Add Submittals• Assign Type (“PCO”)• Assign Reasonable Priorities (High
for Fire Alarm/Fire Sprinkler PCOs)• Assign Status (NEW)
25
Key Points to Remember
• Use Status– “NEW” – upon creation– “RRR” – if DSA reviews and returns for
revision– “APP” – after DSA approval
(Submittals show up as “UNS” (Unsubmitted) if status is not properly selected)
26
Questions?