training manual supplier self service training material for suppliers
DESCRIPTION
Training manual Supplier Self Service Training material for suppliers. Supplier Self Service (SUS) Process Flow. ECC. SUS. Email Notification. Create PO. PO In SUS. SUPPLIER. EPEDITOR. Message Communication. Create POR in SUS. POR in ECC PO. Create ASN. Inbound Delivery. - PowerPoint PPT PresentationTRANSCRIPT
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Training manual Supplier Self Service
Training material for suppliers
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ECC SUS
SUPPLIER
PO In SUS
Create POR in SUS
Create ASN
Create PO
POR in ECC PO
Inbound Delivery
Goods Receipt
Goods Returns
EPEDITOR
EmailNotification
Message Communication
Supplier Self Service (SUS) Process Flow
Create ASNCreate ASN
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Step 1: Login to Borouge Portal
This screen can be accessed via Borouge Home page.
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Supplier should use their respective user id and passwords to login
Step 1: Login to Borouge Portal
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After logging Borouge SAP Portal Opens with two tabs.1. Borouge Home – with information regarding the system2. SUS Vendor User – as shown below
Screen 1
Screen 2
Step 1: Login to Borouge Portal
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Step 2: Creating a Purchase Order Response
From the main menu, select the Purchase Order for which response needs to be sent.
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Step 2: Creating a Purchase Order Response
To open a PO user has the following options:
All – To open all PO New – To open all new PO
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Step 2: Creating a Purchase Order Response
Click on ‘Process’ button to create a Purchase Order Response.
Screen 1
Screen 2
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Step 2: Creating a Purchase Order Response
1. Basic Data: Under Basic Data, supplier can assign their own Document Name to the
purchase order Response. Other fields like Document Number, Document Date, and
Purchase Order Number are defaulted.
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Step 2: Creating a Purchase Order Response
2. Item Overview: Here suppliers can change the Quantity for responses in confirmed Quantity
field which is initially defaulted with reference to the Purchase Order.
In the Item Overview supplier can confirm or reject items individually by clicking the
‘Confirm’ or ‘Reject’ icon.
Note: By clicking the item number or the description supplier can view the item level details
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Step 2: Creating a Purchase Order Response
3. Change Item details: Under Basic Data, supplier can enter the confirmed quantity.
Confirmed Quantity is usually defaulted by the PO order quantity. However, Supplier can
change the same and enter the desired value for quantity.
In the “confirmed for” field, date for the delivery of the item could be entered,
Note : Supplier should adhere to the terms and conditions of the PO
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Step 2: Creating a Purchase Order Response
4. Schedule Lines: Under Enter Delivery Times, Suppliers can enter the delivery dates for a
new schedule line, as well as separate confirmed quantities for each delivery date if required.
This could be done by clicking on the “New Row” button and adding the Delivery date and
Confirmed Quantity.
Note : Supplier should adhere to the terms and conditions of the PO
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Step 2: Creating a Purchase Order Response
5. Separate confirmed quantities for each delivery date if required. This could be done by clicking
on the “New Row” button and adding the Delivery date and Confirmed Quantity.
6. Pricing Information (Item Detail Screen): Under Price information Net Value ordered
is displayed and the Net Value confirmed is usually defaulted with reference to Net Value Ordered.
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Step 2: Creating a Purchase Order Response
7. Message (Item Detail screen): Under Messages, supplier can enter messages to the purchaser
and view any message from purchaser
• Message from Purchaser: This could be viewed by clicking on the Message from
purchaser link.
• Message to Purchaser: To Create a Message to Purchaser, Click on the link Message
to Purchaser and in the text box displayed enter the required text and save the text by
clicking the “Save Text” button
Note: Messages can be entered at header and item level
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Step 2: Creating a Purchase Order Response
8. Partner Information (Item Detail Screen): Information regarding Sold – to – Party,
Ship-To-Address is displayed. The Information includes Telephone, Fax and E-mail of Borouge.
9. Contract Reference (Item Detail Screen): The referred contract in the PO is displayed in this
section along with contract item Number.
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Step 2: Creating a Purchase Order Response
10. Messages (Header Level):Under Messages, Supplier can enter messages to the purchaser and
view any message from purchaser.
Message from Purchaser: This could be viewed by clicking on the Message
from purchaser link.
Message to Purchaser: To Create a Message to the Purchaser, Click on the link
Message to Purchaser and in the text box displayed enter the required text and
save the text by clicking the “Save Text” Button
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Step 2: Creating a Purchase Order Response
11. Partner Information (Header Level): Information regarding Sold – to – Party, Goods Recipient
and Ship-To-Address is displayed. The Information includes Telephone, Fax and E-mail details
of Borouge.
12. Price Information (Header Level): This view displays the Net Value of the Confirmed & unconfirmed Items. -Non Editable
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Step 2: Creating a Purchase Order Response
13. Attachments (Header Level): Under Attachments, any Attachment from Purchaser could be
viewed by clicking the link displayed.
Note: Borouge buyer will attach the soft copy of the PO with the terms and conditions
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To Post the Response Click on “Send” Button on the top half of the Header Screen
Step 3: Posting a Purchase Order Response
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Message “Success your changes have been adopted successfully” is displayed and the status
will change from New to Confirmed Post the Purchase Order Response by clicking the button
Step 3: Posting a Purchase Order Response
Note: Every time a POR is created and saved, Borouge Buyer will enter a note in the PO to acknowledge that they have received your POR. The acknowledgement note would be displayed in the Header text of PO.
For any change in the PO, which may be an addition to the note, change in quantity etc, you as a supplier will receive an email intimation informing that the PO has been updated/changed
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This function enables suppliers to create Shipment Notifications in Supplier Self-Services (SUS),
and send them to customers.
Step 4: Creating Advance Shipping Notification
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Purchase Order View: Choose the Purchase Order from the Displayed List to view the ASN Screen.
Select the Purchase Order by clicking the Document Number for the corresponding PO
Step 4: Creating Advance Shipping Notification
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Shipment Notification Screen: Click on Button ‘Create ASN’ to start processing the Advanced
Shipment Note.
Note: Create ASN button will only appear if the POR is in synch with the PO.
Step 4: Creating Advance Shipping Notification
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Select the items from Item Overview –for which you are creating ASN, then clicking ‘Create ASN’ button.
Step 4: Creating Advance Shipping Notification
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A supplier can enter the following data while processing an ASN.
Step 4: Creating Advance Shipping Notification
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A supplier can enter the following data while processing an ASN.
1. Basic Data (Header Level): In Basic Data supplier can enter Document Name (Supplier
Reference) and can View the following Details: Shipping Notification Number, Document Date,
Status of the Document
Step 4: Creating Advance Shipping Notification
2. Delivery Information: Supplier can enter all delivery related information in this screen
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3. Item Overview (Header Level): In the Item overview, supplier can enter/edit Delivery Quantity
for items
Step 4: Creating Advance Shipping Notification
Note: If one delivery Quantity shall be defaulted. If multiple delivery quantity will appear as 0. In this case Quantity should be entered.
4. Partner Information (Header Level): Information regarding Sold – to – Party, Goods Recipient
and Ship-To-Address is displayed. The Information includes Telephone, Fax and E-mail details
of Borouge.
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5. Mass (Item Level):Under Mass, supplier can add the Weight of each item if required (optional)
Step 4: Creating Advance Shipping Notification
4. Basic Data (Item Level):Under Basic Data, supplier can add the Delivery Quantity
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6. Partner Information (Item Level): Information regarding Sold – to – Party, Goods Recipient
and Ship-To-Address is displayed. The Information includes Telephone, Fax and E-mail details
of Borouge.
Step 4: Creating Advance Shipping Notification
7. Terms of Delivery (Item Level):I n the Terms of Delivery supplier can view the Inco term.
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To post the Advance Shipment Notification click to go back to the header level,
where you’ll find the button ‘Goods Delivered to Recipient’ at the top half of the Process ASN screen.
Step 5: Posting Advance Shipping Notification
On Successful posting supplier will receive a Success message.