TRYING TO MAKE SENSE OF

MOE…IDEA…ARRA…FFR…

June 2010

PLAN FOR THE DAY 9:00-11:30

Work your MOE worksheetDiscuss MOE plans if necessary

Exemptions, additional expenditures, etc

1:00-3:30 IDEACodingMOEARRAFinal financials

TAKE TIME TO LOOK AT YOUR NUMBERS Did you meet MOE?

Did you spend more this year than last year?

Did you code correctly?4410 receipts/expenditures4450 vs. 4455Proportionate share for non-public schools is

coded to 4412ARRA dollars are coded to 4610 and 4630

WORKSHEET Purpose

Compare your projections/budget from December’s application to…

Actual plus projected expenditures now

LET’S COMPLETE THEM…?

FUNDING SOURCES General fund

ReimbursementFlex funding

IDEA Part BEnrollment and PovertyBaseCEIS

ARRA611619Part C

Others

SPED FUNDING SOURCES

1. General SPED Fund % Determined by State

56% of school age expenditures (?) could be up to 5% less!!

63% of transportation expenditures (?) 62% of preschool age expenditures (?)

Codes: School Age (1200) Birth to 5 (4400) IDEA

4410, 4411, 4412 Transportation (2760) ARRA 611 (4610) ARRA 619 (4630)

$$$$$$$

1. General Fund dollarsMust be reimbursable dollarsFinal financials completed in:

SeptemberTransportation, Paper form Preschool, Paper form

October School age, Online form

No formal requisition required 7 payments beginning in December

WHAT IS REIMBURSABLE? Rule 51 Page 74, 011.01B

Salaries Fringe benefits In-service costs directly related to the special

education programs Travel costs incurred by the school district or

approved cooperative in delivering the special education programs

Instructional equipment/assistive technology devices and equipment

Supplies, publications, and postage appropriate to IEP Contracted special education services Costs of acquisition (purchase, lease, lease-purchase),

renovation and operation of a mobile unit(s)

NON-REIMBURSABLE EXPENSES Tuition and expenses of attending special

education courses for college credit are not allowed.

Costs of attending meetings conducted by organizations where only organizational business is conducted is not an allowable reimbursable expense.

Equipment, supplies and publications used by staff for administrative purposes.

Personal equipment and supplies or life support equipment.

FLEX FUNDING Code: 1200 5% of your district's total allowable

special education costs indicated in your budget and final financial Flex for school age Flex for preschool

Separate application/ sub-grant Your district completes

Funds preventative programs for regular education students who need specially designed assistance to benefit from instruction

$$$$$$$$$ 2. IDEA Part B Enrollment/Poverty

Code: 4410, school age I apply for it on your behalf by December 15

Grant Award NoticeFirst have to meet Maintenance of Effort

(MOE)Use for:

Excess Costs New and/or Expanded Project (N/E) Coordinated Early Intervening Services

Proportionate Share comes from here (4412) Have a 4412 Receipt, but no 4412 expenditures

EXCESS COSTS Those expenses that are in excess of

your general fund reimbursement. No formal requisition required

NEW AND/OR EXPANDED PROJECT

Specific project expenses identified on application

Must be new and/or expanded Must supplement, NOT supplant

expenses

COORDINATED EARLY INTERVENING SERVICES Code: 4411 Separate application, sub-grant

District completes this application Up to 15% of IDEA Part B 611 award

Used or school age Voluntary May pool with school age Flex funding Designed for students K-12,

emphasizing k-3 NOT identified SPED but need additional academic and/or behavioral support

$$$$$$$$$ IDEA Base Allocation

Code: 4404 4404 expenses may not match your 4404 receipts

Based on ’98 child count numbers NEW!! Application was available February in 2010

Will likely be available for application in November 2010 Will receive GAN Equal monthly payments beginning in December

If application is not filled out by deadline, will suspend payments until completed

Before age 5 is priority. If before age 5 expenditures do not equal the award,

then can use on school age, but still code 4404

$$$$$$$$$ 3. ARRA IDEA

ARRA 611 Code: 4610 Part B, school age

ARRA 619 Code: 4630 Part B, 3-5 years old

ARRA Part C: Code 4650 0-3 years old

ARRA IDEA 611 AND 619 Grant money available February 17, 2009

to September 30, 2011 I apply for it on your behalf Application available after Sept. 1 Drop dead date for $$ is Sept. 30, 2011 School age money Has strings

Must meet Maintenance of Effort (MOE)Will get Grant Award NoticeMust request the money using portalMust have bill, proof of payment, accounting

page, and 2 letters from Lilly Blasé if applicable

$$$$$$$$$ 4. Others

Medicaid in Public Schools Very little funding OT/PT/SLP

Code: 4450NOT your Maps money

6. Administrative OutreachCode: 4455NOT tied to SPED

OPTIONS TO RECEIVE MONEY IDEA Part B Cash Option

½ in Jan¼ in March¼ in May

New and ExpandedUse 28-003

Early Intervening ServicesUse 28-003

ARRA dollarsUse Portal

Carry over

CEIS Mandated in 2004 Coordinated services for students

Kindergarten through 12th Grade Emphasizing K-3 Not identified SPED 15% of IDEA Part B (Base and E/P) Application on Portal