tuesday, march 6, 2018 city of half moon bay regular ... · 11/15/2017 · project (cip project...

Adcock Community/Senior Center535 Kelly AvenueHalf Moon Bay, California 94019

Deborah Penrose, MayorHarvey Rarback, Vice MayorAdam Eisen, CouncilmemberRick Kowalczyk, CouncilmemberDebbie Ruddock, Councilmember

CITY COUNCIL AGENDAREGULAR MEETING

CITY OF HALF MOON BAY

TUESDAY, MARCH 6, 2018

7:00 PM

This agenda contains a brief description of each item to be considered. Those wishing to address the City Council on any

matter not listed on the Agenda, but within the jurisdiction of the City Council to resolve, may come forward to the podium

during the Public Forum portion of the Agenda and will have a maximum of three minutes to discuss their item. Those

wishing to speak on a Public Hearing matter will be called forward at the appropriate time during the Public Hearing

consideration.

Please Note: Anyone wishing to present materials to the City Council, please submit seven copies to the City Clerk.

Copies of written documentation relating to each item of business on the Agenda are on file in the Office of the City Clerk

at City Hall and the Half Moon Bay Library where they are available for public inspection. If requested, the agenda shall be

available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with

Disabilities Act of 1990 (42 U.S.C. Sec. 12132.) Information may be obtained by calling

650-726-8271.

In compliance with the Americans with Disabilities Act, special assistance for participation in this meeting can be

obtained by contacting the City Clerk’s Office at 650-726-8271. A 48-hour notification will enable the City to make

reasonable accommodations to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).

http://hmbcity.com/

MEETING WILL CONCLUDE BY 11:00 PM UNLESS OTHERWISE EXTENDED BY COUNCIL VOTE

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http://hmbcity.com/

ROLL CALL / PLEDGE OF ALLEGIANCE

PROCLAMATIONS AND PRESENTATIONS

MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE

REPORT OUT FROM RECENT CLOSED SESSION MEETINGS

CITY MANAGER UPDATES TO COUNCIL

PUBLIC FORUM

1. CONSENT CALENDAR

1.A WAIVE READING OF RESOLUTIONS AND ORDINANCES

1.B APPROVAL OF MINUTES

Staff Recommendation: Approve meeting minutes for May 16, 2017, June 6, 2017, June 13,2017, June 20, 2017, June 28, 2017, July 5, 2017, July 18, 2017, August 15, 2017, September5, 2017, September 19, 2017, October 3, 2017, October 17, 2017, November 21, 2017, andDecember 5, 2017.

APPROVAL OF MINUTES

1.C CLASSIFICATION SIDE LETTERS BETWEEN THE CITY OF HALF MOON BAY AND THEINTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL NO. 39 AND THEREPRESENTED MANAGEMENT TEAM

Staff Recommendation: Adopt a resolution authorizing the City Manager to enter into SideLetters between the City of Half Moon Bay and the International Union of OperatingEngineers Stationary Local No. 39, and the Represented Management Team.

STAFF REPORT

RESOLUTION

1.D RECLASSIFICATION OF SENIOR ACCOUNTANT AND ADMINISTRATIVE SERVICES MANAGERCLASSIFICATIONS

Staff Recommendation: Adopt a resolution authorizing reclassification of the SeniorAccountant to a Finance Manager and the Administrative Services Manager to anAdministrative Services Director, establishing the proposed salary range for each positionand approving new job classifications.

STAFF REPORT

RESOLUTION

ATTACHMENT 2

1.E AGREEMENTS FOR FUNDING AND PLANS, SPECIFICATIONS, AND ESTIMATES FOR THEHIGHWAY 1 SAFETY AND OPERATIONAL IMPROVEMENTS PROJECT - SOUTH (CIP PROJECT

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/157554/APPROVAL_OF_MINUTES.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/157570/STAFF_REPORT.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/157571/RESOLUTION.pdf



https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/158428/Approved_Comparison_Cities_3.5.18.pdf

NO. 523)

Staff Recommendation: Adopt a resolution authorizing the Interim City Manager to: 1)Execute a funding agreement with San Mateo County Transportation Authority (SMCTA) toaccept Measure A funds in the amount of $300,000 for the design of Highway 1 Safety andOperational Improvements Project-South (CIP Project No. 523); and 2) Negotiate andexecute a professional services agreement with Mark Thomas and Company Inc. for thepreparation of Plans, Specifications and Estimates (PS&E) in the amount of $267,000.

STAFF REPORT

RESOLUTION

ATTACHMENT 2

ATTACHMENT 3

1.F CONSTRUCTION CONTRACT AWARD FOR THE MAIN STREET PEDESTRIAN CROSSINGIMPROVEMENTS PROJECT AT VARIOUS LOCATIONS ALONG MAIN STREET (CIP PROJECTNO. 572)

Staff Recommendation: Adopt a resolution authorizing the Interim City Manager to awardand execute a construction contract for the Main Street Pedestrian Crossing ImprovementProject (CIP Project No. 572) to the lowest responsive and responsible bidder, Golden BayConstruction, Inc. of Hayward, California in the total bid amount of $157,194.00 andapprove a contingency amount not exceeding $87,806.00 for potential change orders for atotal project budget of $245,000.00.

STAFF REPORT

RESOLUTION

ATTACHMENT 2

1.G PURCHASE OF A FORD F350 UTILITY TRUCK FOR THE CITY OF HALF MOON BAY PUBLICWORKS DEPARTMENT

Staff Recommendation: Adopt a resolution authorizing the Interim City Manager to executea purchase agreement with James Ford of Half Moon Bay to purchase a Ford F350 fieldservice utility vehicle for the Public Works Maintenance Division.

STAFF REPORT

RESOLUTION

2. ORDINANCES AND PUBLIC HEARINGS

3. RESOLUTIONS AND STAFF REPORTS

3.A AGREEMENT FOR DESIGN SERVICES FOR HIGHWAY 1 SAFETY AND OPERATIONALIMPROVEMENTS PROJECT – NORTH (CIP PROJECT NO. 538)

Staff Recommendation: Adopt a resolution authorizing the Interim City Manager to executea Professional Services Agreement with Mark Thomas and Company Inc. for design servicesin the amount of $19,500 for completion of the 30 percent design and Permit Engineering

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/157579/ATTACHMENT_2.pdf







Evaluation Report (PEER) for the Highway 1 Traffic Safety and Operational ImprovementsProject – North (CIP Project No. 538).

STAFF REPORT

RESOLUTION

ATTACHMENT 2

3.B PAVEMENT MANAGEMENT AND COMPLETE STREETS STUDY SESSION NO. 1

Staff Recommendation: This study session is informational only. No action is requested.

STAFF REPORT

ATTACHMENT 1

ATTACHMENT 2

FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS

CITY COUNCIL REPORTS

ADJOURNMENT

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MINUTES

CITY OF HALF MOON BAY CITY COUNCIL

TUESDAY, MAY 16, 2017

ADCOCK COMMUNITY/SENIOR CENTER, 535 KELLY AVENUE

CONVENE REGULAR MEETING Mayor Ruddock called the meeting to order at 7:05 p.m. and led the pledge of allegiance. ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock. PROCLAMATIONS AND PRESENTATIONS PRESENTATION BY SAMTRANS ON TRANSIT INITIATIVES AND OUTREACH Doug Kim, Director of Planning at SamTrans, reported on the Transit Initiatives and Outreach Program. PRESENTATION BY COASTSIDE LAND TRUST ‐ EASEMENT UPDATE

Jo Chamberlain, Executive Director of Coastside Land Trust, reported on the Conservation Easement for Weinstein / Strawflower Village. REPORT OUT FROM RECENT CLOSED SESSION MEETING None. MAYOR’S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE None. CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez provided an update on the Library Construction project. Community Development Director Doughty reported on the Citywide Street Tree Assessment project, Library construction project, recent CalTrans work, installation of gates at Johnston

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May 16, 2017 City Council Minutes Page 2 of 6

House, a Youth Summit on May 20, 2017, and announced, “Our Shrinking Shores,” a statewide informational event about sea level rise, scheduled on June 3, 2017. City Clerk Blair announced that the San Mateo County Disaster Preparedness Day would be held on June 10, 2017. PUBLIC FORUM The following individuals addressed the City Council during Public Forum:

Rick Nahass

Robert Zadek

Juan Blackwolf 1. CONSENT CALENDAR 1.A. WAIVE SECOND READING OF RESOLUTIONS AND ORDINANCES

1.B. WARRANTS FOR THE MONTH OF APRIL 2017 1.C. HOUSING ELEMENT ANNUAL PROGRESS REPORT 1.D. COMMUNICATION TO CALIFORNIA COASTAL COMMISSION IN SUPPORT OF

CASA MIRA HOMEOWNER’S ASSOCIATION COASTAL DEVELOPMENT PERMIT APPLICATION

1.E. AMENDMENT NO. 2 TO AGREEMENT WITH MARK THOMAS AND COMPANY INC. FOR THE COMPLETION OF THE DESIGN AND PERMIT ENGINEERING EVALUATION REPORT FOR THE HIGHWAY 1 SAFETY PROJECTS

1.F. AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH V.W. HOUSEN & ASSOCIATES

MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to approve the Consent Calendar, with Item Nos. 1.B., 1.D. and 1.F. pulled from the Consent Calendar for discussion. The motion carried unanimously. RECESS Mayor Ruddock called a recess at 7:39 p.m. The meeting reconvened at 7:45 p.m. with all Councilmembers present.

1.B. WARRANTS FOR THE MONTH OF APRIL 2017 Finance Director Carter presented the staff report. Councilmembers made comments and asked questions of staff. There were no public speakers.

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MOTION

Councilmember Kowalczyk moved and Councilmember Rarback seconded a motion to approve the Warrants List for the month of April 2017. The motion carried unanimously.

1.D. COMMUNICATION TO CALIFORNIA COASTAL COMMISSION IN SUPPORT OF CASA MIRA HOMEOWNER’S ASSOCIATION COASTAL DEVELOPMENT PERMIT APPLICATION Community Development Director Doughty presented the staff report. Councilmembers made comments and asked questions of staff. The following citizen spoke during public comment:

Bill Regan MOTION

Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to authorize the Mayor to sign a letter to the California Coastal Commission, North Central District Office, requesting that staff work closely with the Casa Mira Homeowners Association to ensure timely consideration of Coastal Development Permit No. 2‐16‐0784 for bluff stabilization adjacent to the Casa Mira Townhome project. The motion carried unanimously.

1.E. AMENDMENT NO. 2 TO AGREEMENT WITH MARK THOMAS AND COMPANY INC. FOR THE COMPLETION OF THE DESIGN AND PERMIT ENGINEERING EVALUATION REPORT FOR THE HIGHWAY 1 SAFETY PROJECTS Community Development Director Doughty presented the staff report. Councilmembers made comments and asked questions of staff. The following citizen spoke during public comment:

Jerry Steinberg MOTION

Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to authorize the City Manager to execute Amendment No. 2 to the Professional Services Agreement with Mark Thomas and Company Inc. for additional work in the amount of $29,000 for completion of the Design and Permit Engineering Evaluation Report for the Highway 1 Traffic Safety and Operational Improvement Projects. The motion, by roll call vote, carried unanimously.

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1.F. AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH V.W.

HOUSEN & ASSOCIATES Community Development Director Doughty presented the staff report. Councilmembers made comments and asked questions of staff. There were no public speakers.

MOTION

Councilmember Eisen moved and Councilmember Kowalczyk seconded a motion to authorize the City Manager to execute Amendment No. 1 to the professional services agreement with V. W. Housen & Associates for sewer system engineering support services through June 30, 2019. The motion, by roll call vote, carried unanimously. 2. ORDINANCES AND PUBLIC HEARINGS

None.

3. RESOLUTIONS AND STAFF REPORTS 3.A. DISCUSSION OF RECOMMENDED PROGRAM OPTIONS FOR THE FY 2017‐2018

BUDGET

City Manager Gonzalez, Captain Munsey, City Clerk Blair, Finance Manager Brunson, and Finance Director Carter presented the staff report. Consultant Greg Larson, of Management Partners, presented the Workload and Staffing Study Report. Councilmembers made comments and asked questions of staff. There were no public speakers.

CONSENSUS By consensus, the City Council received the report on the FY 2017‐2018 City Manager’s

recommended budget and directed staff to schedule an additional budget study session. MOTION

Councilmember Kowalczyk moved and Councilmember Eisen seconded a motion to approve the FY 2017‐2018 CIP budget with the addition of a quick win line item of $50,000. The motion carried unanimously.

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3.B. ELIMINATION OF RECREATION COMMITTEE, CREATION OF PARKS AND

RECREATION COMMISSION, AND APPOINTMENT OF MEMBERS Special Advisor to the City Manager, Mike Bridges, presented the staff report. Councilmembers made comments and asked questions of staff. There were no public speakers.

MOTION

Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to approve the elimination of the Parks and Recreation Committee and its Bylaws. The motion carried unanimously. MOTION

Vice Mayor Penrose moved and Councilmember Eisen seconded a motion to create the Parks and Recreation Commission and approve its Bylaws as amended. The motion carried unanimously. APPOINTMENTS TO PARKS AND RECREATION COMMISSION: Councilmember Rarback nominated Elaine Rotty and the appointment was approved unanimously. Councilmember Eisen nominated Amy Allshouse and the appointment was approved unanimously. Councilmember Kowalczyk nominated Steve Bacich and the appointment was approved unanimously. Vice Mayor Penrose nominated Paulette Eisen and the appointment was approved 4‐0‐1. Councilmember Eisen recused himself as he is related to the nominee. Mayor Ruddock nominated Nick Ramirez and the appointment was approved unanimously.

3.C INFORMATIONAL REPORT ON THE STATUS OF THE RECREATION PROGRAM

Special Advisor to the City Manager, Mike Bridges, presented the staff report. Councilmembers made comments and asked questions of staff.

The following citizens spoke during public comment:

Michelle Lutke

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MOTION

Councilmember Eisen moved and Vice Mayor Penrose seconded a motion to accept the update on the Recreation program. The motion carried unanimously.

3.D COASTAL TRAIL EROSION ASSESSMENT UPDATE

Community Development Director Doughty and Acting City Engineer Hutten presented the staff report. Councilmembers made comments and asked questions of staff. There were no public speakers.

MOTION

Councilmember Eisen moved and Councilmember Kowalczyk seconded a motion to authorize staff to proceed with refinement of the Poplar Beach and Coastal Trail Gateway Improvement and Rehabilitation Capital Improvement Program project and directed staff to return within 60 days with additional detail on proposed activities and costs for phased erosion restoration and improvement activities as well as the Poplar Beach Gateway Master Plan. The motion carried unanimously. CITY COUNCIL REPORTS None. FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS None. ADJOURNMENT Mayor Ruddock adjourned the meeting at 10:46 p.m. Respectfully Submitted: Approved:

Jessica Blair, City Clerk Debbie Ruddock, Mayor

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MINUTES


TUESDAY, MAY 16, 2017


CONVENE SPECIAL MEETING

Mayor Ruddock called the meeting to order at 5:05 p.m. PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 potential case) (In addition to the information noticed above, the agency may be required to provide additional information on the agenda or in an oral statement prior to the closed session pursuant to paragraphs (2) to (5), inclusive, of subdivision (e) of Section 54956.9.)

1. ORDINANCES AND PUBLIC HEARINGS

1.A. ADJUSTMENTS TO THE COST OF SERVICES SCHEDULE (USER FEES)

Senior Accountant Jaw presented the staff report. NBS Government Financial Group representatives summarized the user fee study. Councilmembers made comments and asked questions of staff. There were no public speakers.

MOTION Councilmember Rarback moved and Vice Mayor Penrose seconded a motion to eliminate

the appeal fee in areas outside the Coastal Commission appeal zone. The Council discussed the motion.

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May 16, 2017 Special City Council Meeting Minutes Page 2 of 2

The motion failed 1‐4, Councilmember Rarback in favor of the motion.

MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to: 1)

adopt a resolution authorizing adjustments to the City of Half Moon Bay Cost of Services Schedule (User Fees) for Fiscal Year 2017‐2018; and 2) adopt a policy guideline for future annual cost of services increases based on the San Francisco – Oakland – San Jose (Bay Area) Urban Wage Earners and Clerical Workers Consumer Price Index (CPI‐W). The motion carried unanimously.

CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Names of cases: 1. Siobhan Smith v. City of Half Moon Bay ADJOURNMENT

Mayor Ruddock adjourned the meeting at 6:50 p.m. Respectfully Submitted: Approved:


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MINUTES


TUESDAY, JUNE 6, 2017



Mayor Ruddock called the meeting to order at 6:02 p.m. ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 potential case) (In addition to the information noticed above, the agency may be required to provide additional information on the agenda or in an oral statement prior to the closed session pursuant to paragraphs (2) to (5), inclusive, of subdivision (e) of Section 54956.9.) ADJOURNMENT Mayor Ruddock adjourned the special meeting at 6: 57 p.m. Respectfully Submitted: Approved:


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MINUTES




CONVENE REGULAR MEETING Mayor Ruddock called the meeting to order at 7:13 p.m. and led the pledge of allegiance.

ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock. PROCLAMATIONS AND PRESENTATIONS 2017 HALF MOON BAY LEADERSHIP AWARDS PRESENTATION

Management Analyst Wei introduced the winners of the 2017 Half Moon Bay Leadership Awards and presented certificates to each. SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT UPDATE

Kelly Nelson, Executive Director, San Mateo County Resource Conservation District, gave a presentation on the District’s programs and services. REPORT OUT FROM RECENT CLOSED SESSION MEETING Deputy City Attorney Gallogly announced that Council gave direction to initiate litigation with parties to be named once litigation was filed. MAYOR’S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE None.

CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez provided an update on the Library Construction project, Citywide Tree Assessment, Disaster Preparedness, shrinking shores, Recreation Guide, and City’s Website.

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June 6, 2017 City Council Minutes Page 2 of 5

PUBLIC FORUM

The following individuals addressed the City Council during Public Forum:

Wayne Lee

Michelle Lutke

John Ullom

Juli Barr

Belinda Arriaga

Chad Hooker

Eric Debode 1. CONSENT CALENDAR

1.A. WAIVE SECOND READING OF RESOLUTIONS AND ORDINANCES 1.B. AMENDMENT NO. 1 TO THE AGREEMENT WITH NOLL & TAM ARCHITECTS AND

PLANNERS FOR ARCHITECTURAL AND RELATED DESIGN SERVICES FOR THE HALF MOON BAY LIBRARY PROJECT

1.C. AGREEMENT WITH HDL COMPANIES TO PROVIDE CONSULTING SERVICES CONCERNING THE ADULT USE OF MARIJUANA ACT OF 2016

MOTION Councilmember Kowalczyk moved and Councilmember Eisen seconded a motion to

approve the Consent Calendar, with Item Nos. 1.B. and 1.C. pulled from the Consent Calendar for discussion. The motion carried unanimously.

1.B. AMENDMENT NO. 1 TO THE AGREEMENT WITH NOLL & TAM ARCHITECTS AND PLANNERS FOR ARCHITECTURAL AND RELATED DESIGN SERVICES FOR THE HALF MOON BAY LIBRARY PROJECT

Community Development Director Doughty presented the staff report.

Councilmembers made comments and asked questions of staff.

The following individuals addressed the City Council:

John Ullom

MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to

authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Noll & Tam Architects and Planners for additional work in the amount of $77,896, and added a contingency of $100,000 for other architectural and design support changes necessary to complete the project, with any expenditure of those funds communicated to the City Council via email and at a public meeting, and any expenditure of those funds over $30,000 reported to the Library Subcommittee prior to expenditure. The question was called and the motion carried 4‐1, Councilmember Rarback dissenting.

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1.C. AGREEMENT WITH HDL COMPANIES TO PROVIDE CONSULTING SERVICES

CONCERNING THE ADULT USE OF MARIJUANA ACT OF 2016

Special Consultant to the City Manager, Mike Bridges, presented the staff report.



Nate Rey

Eric Marshall

Martin Lagod

MOTION Councilmember Kowalczyk moved and Councilmember Rarback seconded a motion to

authorize the City Manager to negotiate a scope of services with HdL Companies and return with an agreement for approval next fiscal year for work related to the Adult Use of Marijuana Act. The motion carried unanimously. RECESS Mayor Ruddock called a recess at 9:00 p.m. The meeting reconvened at 9:09 p.m. with all Councilmembers present. 2. ORDINANCES AND PUBLIC HEARINGS None.

3. RESOLUTIONS AND STAFF REPORTS 3.A. PLAN HALF MOON BAY PROCESS UPDATE

Community Development Director Doughty and Planning Manager Ekas presented the staff report.


There were no public speakers.

MOTION Councilmember Rarback moved and Vice Mayor Penrose seconded a motion to receive an

update on Plan Half Moon Bay and: 1) accept the letter of resignation from Dyett and Bhatia and initiated formal termination of the professional services agreement for preparation of the Local Coastal Program and General Plan Updates, confirmed the final date of service to be June 30, 2017,

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and directed that the remaining approximately $145,000 be retained in the Capital Improvement Program (CIP) Budget for FY 17‐18 for the General Plan Update; 2) accept update regarding the Ocean Protection Council Grant and acknowledge the grant amendment and its termination; and 3) to accept an update on the Planning Commission process and tentative schedule for its oversight of the Local Coastal Land Use Plan update. The motion carried unanimously.

3.B. COMMENTS ON SAMTRANS COASTSIDE TRANSIT STUDY MOTION

Vice Mayor Penrose moved and Councilmember Kowalczyk seconded a motion to continue to the June 20, 2017 regular City Council meeting. The motion carried unanimously.

3.C RECOMMENDED PROGRAM OPTIONS FOR THE FY 2017‐2018 BUDGET

City Manager Gonzalez and Finance Director Carter presented the staff report.



Paul Grigorieff

John Kolbisen (not present)

Paulette Eisen

MOTION Councilmember Kowalczyk moved to accept the FY 2017‐2018 City Manager’s

Recommended Budget, amended to continue consideration of the purchase of a land mower to a future date, and retaining the two previously removed positions.

The Council discussed the motion and Councilmember Kowalczyk withdrew his motion.


accept the FY 2017‐2018 City Manager’s Recommended Budget, amended to continue consideration of the purchase of a land mower to a future date and that when the positions come back to the Council they include analysis and full summary or outline of the various classifications, positions and levels available and comparable comps, and provided additional policy direction for preparation of the FY 2017‐2018 Budget to be presented for adoption on June 20, 2017. The motion, by roll call vote, carried unanimously. CITY COUNCIL REPORTS Councilmember Kowalczyk acknowledged David Pantera.

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FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS

Vice Mayor Penrose requested two meetings in July, July 11 and July 25 to consider solutions to homelessness. Councilmember Eisen and City Manager Gonzalez indicated they were not available. Mayor Ruddock recommended a workshop or special meeting. Councilmember Eisen requested an update on the PG&E project, Poplar Beach, and massage therapist business licenses on a future agenda. Mayor Ruddock requested a future agenda item to consider joining Climate Mayors. Councilmember Rarback requested an agenda item to submit a request to the FAA to deal with airport noise on the coast. ADJOURNMENT Mayor Ruddock adjourned the meeting in memory of John Anthony Dooley at 10:50 p.m. Respectfully Submitted: Approved:


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MINUTES


WEDNESDAY, JUNE 13, 2017

HALF MOON BAY LODGE – TOWER SUITE

2400 CABRILLO HIGHWAY SOUTH, HALF MOON BAY, CA 94109


Mayor Ruddock called the meeting to order at 2:30 p.m.

ROLL CALL

PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose, Mayor Ruddock CLOSED SESSION PUBLIC EMPLOYMENT (Govt. Code Section 54957) Title: City Attorney ADJOURN SPECIAL MEETING Mayor Ruddock adjourned the special meeting at 8:29 p.m. Respectfully Submitted: Approved:


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MINUTES



ADCOCK COMMUNITY / SENIOR CENTER

535 KELLY AVENUE, HALF MOON BAY, CA 94109



CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to Section 54956.9(d)(4) (1 case to be discussed) REAL PROPERTY NEGOTIATIONS (Government Code §54956.8) Property: 555 Kelly Avenue APN: 056‐150‐200 Owner: Barbara Walsh Trust Agency Negotiator: City Manager Negotiating Parties: City and Coldwell Banker Under Negotiation: Price, terms of payment, or both ADJOURNMENT Mayor Ruddock adjourned the special meeting at 6:53 p.m. Respectfully Submitted: Approved:


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MINUTES




CONVENE REGULAR MEETING Mayor Ruddock called the meeting to order at 7:02 p.m. and led the pledge of allegiance.

ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock. PROCLAMATIONS AND PRESENTATIONS 3 AGAINST ALZHEIMERS PROCLAMATION Mayor Ruddock presented a proclamation for 3 Against Alzheimers to Mark Montserrat. REPORT OUT FROM RECENT CLOSED SESSION MEETINGS Mayor Ruddock stated the City Council met in Closed Session and took no reportable action. MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE Mayor Ruddock announced Councilmember Rarback was appointed to the California League of Cities Coastal Issues Group. CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez provided updates on the Library Construction, Records Management project, roof work at Ted Adcock Center, and milestones for trash collection at Poplar Beach. PUBLIC FORUM


Johana Tesauro

Jerry Steinberg

Judy Taylor

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Viviana Guzman (not present)

Jane Praysilver (not present)

Paulette Eisen 1. CONSENT CALENDAR 1.A. WAIVE SECOND READING OF RESOLUTIONS AND ORDINANCES

1.B. WARRANTS FOR THE MONTH OF MAY 2017 1.C. BUILDING ATTENDANT CLASSIFICATION DESCRIPTION 1.D. SALARY SCHEDULE FOR THE INTERNATIONAL UNION OF OPERATING

ENGINEERS STATIONARY LOCAL 39, AFL‐CIO; REPRESENTED MANAGEMENT TEAM MEMBERS; AND NON‐REPRESENTED EMPLOYEES

1.E. PROFESSIONAL SERVICES AGREEMENT WITH MALCOLM SMITH TO PROVIDE COMMUNICATION SERVICES

1.F. AMENDMENT TO AGREEMENT WITH KATHY OLER FOR PUBLIC USE OF THE MILL STREET PARKING LOT

1.G. AGREEMENT WITH PACIFICA COMMUNITY TELEVISION FOR PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS TELEVISION SERVICES

1.H. AGREEMENT FOR PUBLIC SAFETY COMMUNICATIONS SERVICES WITH THE COUNTY OF SAN MATEO

1.I. REJECT BID FOR THE MAIN STREET PEDESTRIAN IMPROVEMENTS PROJECT AT LEWIS FOSTER DRIVE, BEL‐MOON INDUSTRIAL PARK, STONE PINE ROAD, POPLAR AVENUE, AND ARNOLD WAY

1.J. GREEN INFRASTRUCTURE WORKPLAN


approve the Consent Calendar, with Item Nos. 1.E. and 1.F. pulled from the Consent Calendar for discussion. The motion carried unanimously. 2. ORDINANCES AND PUBLIC HEARINGS

2.A TIME EXTENSION FOR A TENTATIVE SUBDIVISION MAP AND COASTAL

DEVELOPMENT PERMIT AT 940 MAIN STREET

Community Development Director Doughty and Planning Manager Ekas presented the staff report. Mayor Ruddock opened the Public Hearing. The following citizens spoke during public comment:

Steve Flint

Judy Taylor 22


Walter Yep

Mayor Ruddock closed the Public Hearing.



adopt a resolution approving one twelve (12) month time extension for a twelve (12) lot Tentative Subdivision Map and its associated Coastal Development Permit for a 1.83‐acre property located at 940 Main Street, pursuant to findings and additional conditions of approval, with additional direction to staff. The motion, by roll call vote, passed 4‐1. Councilmember Rarback opposed. 3. RESOLUTIONS AND STAFF REPORTS

3.A. SOLID WASTE FRANCHISE AGREEMENT NEGOTIATIONS




Juan Coca

Kathryn Slater‐Carter


direct staff to receive best and final offers from Republic Services and Recology of the Coast, with direction given to staff on criteria to be included in those final offers, and to return on July 18, 2017 with details of the best and final offers and a recommendation on the preferred proposal. The motion, by roll call vote, carried unanimously.

RECESS Mayor Ruddock called a recess at 9:03 p.m. The meeting reconvened at 9:16 p.m. with all Councilmembers present.

3.B. COASTAL TRAIL EROSION ASSESSMENT UPDATE

Community Development Director Doughty and Jason Drew from Nichols Consulting Engineers presented the staff report.

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Councilmembers made comments and asked questions of staff. There were no public speakers.

CONSENSUS By consensus, the Council affirmed its direction to staff to proceed with refinement of

the Poplar Beach and Coastal Trail Gateway Improvement and Rehabilitation Capital Improvement Program project.

3.C SEYMOUR DITCH EROSION STABILIZATION PROJECT

Community Development Director Doughty and Jason Drew from Nichols Consulting Engineering presented the staff report. Councilmembers made comments and asked questions of staff. The following citizens spoke during public comment:

Sara Polgar

Tiffany Edwards

MOTION Councilmember Eisen moved and Vice Mayor Penrose seconded a motion to authorize

staff to proceed with design and permitting of the Temporary Seymour Ditch Erosion Stabilization Project (CIP) and authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement with Nichols Consulting Engineers to complete final engineered design and bid package for Alternative Temporary Option 2. The motion carried unanimously.

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3.D FISCAL YEAR 2017‐2018 RECOMMENDED OPERATING AND CAPITAL BUDGET





approve the Fiscal Year 2017‐2018 Operating and Capital Budgets. The motion, by roll call vote, carried unanimously.

3.E COMMENTS ON SAMTRANS COASTSIDE TRANSIT STUDY CONSENSUS

By consensus, City Council agreed to continue this item to July 18, 2017 City Council meeting.

1.E. PROFESSIONAL SERVICES AGREEMENT WITH MALCOLM SMITH TO PROVIDE COMMUNICATION SERVICES



direct staff to issue a Request for Proposals for Public Relations services including scope of work of existing public relations agreements adding support for the website. The motion carried unanimously. CONSENSUS

By consensus, the City Council agreed to extend the meeting to 11:10 p.m.

1.F. AMENDMENT TO AGREEMENT WITH KATHY OLER FOR PUBLIC USE OF THE MILL STREET PARKING LOT Management Analyst Wei presented the staff report.




25


approve an amendment to the Mill Street Parking Lot Agreement for the term of one‐year. The motion, by roll call vote, passed 4‐1. Councilmember Rarback opposed. CITY COUNCIL REPORTS None. FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS None.

ADJOURNMENT Mayor Ruddock adjourned the meeting at 11:12 p.m. Respectfully Submitted: Approved:


26

MINUTES


THURSDAY, JUNE 28, 2017

HALF MOON BAY CITY HALL

501 MAIN STREET, HALF MOON BAY, CA 94109


Mayor Ruddock called the meeting to order at 9:30 a.m.

ROLL CALL

PRESENT: Councilmembers Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock

ABSENT: Councilmember Eisen

CLOSED SESSION PUBLIC EMPLOYMENT (Govt. Code Section 54957) Title: City Attorney ADJOURNMENT Mayor Ruddock adjourned the special meeting at 11:33 a.m. Respectfully Submitted: Approved:


27

MINUTES CITY OF HALF MOON BAY CITY COUNCIL

WEDNESDAY, JULY 5, 2017

HALF MOON BAY CITY HALL

501 MAIN STREET, HALF MOON BAY, CA 94109


Mayor Ruddock called the meeting to order at 8:02 a.m.

ROLL CALL

PRESENT: Councilmembers Kowalczyk (via teleconference), Rarback, Vice Mayor Penrose, and Mayor Ruddock

ABSENT: Councilmember Eisen CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 potential case) (In addition to the information noticed above, the agency may be required to provide additional information on the agenda or in an oral statement prior to the closed session pursuant to paragraphs (2) to (5), inclusive, of subdivision (e) of Section 54956.9.) CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to Section 54956.9(d)(4) (1 case to be discussed) PUBLIC EMPLOYMENT (Govt. Code Section 54957) Title: City Attorney ADJOURN SPECIAL MEETING Mayor Ruddock adjourned the special meeting at 10:33 a.m. Respectfully Submitted: Approved:

Jessica Blair, City Clerk Debbie Ruddock, Mayor 28

MINUTES


TUESDAY, JULY 18, 2017




ROLL CALL

PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Cal. Govt. Code §54956.9(d)(1)) Name of case: City of Half Moon Bay v. Granada CSD and Montara WSD, et al., ‐ SCMC Civil No. 17CIV03092 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant Exposure to Litigation (Cal. Govt. Code §54956.9(d)(2)) (1 potential case) PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager ADJOURN SPECIAL MEETING Mayor Ruddock adjourned the special meeting at 6:50 p.m. Respectfully Submitted: Approved:


29

MINUTES


TUESDAY, JULY 18, 2017


CONVENE REGULAR MEETING

Mayor Ruddock called the meeting to order at 7:07 p.m. and led the pledge of allegiance.

ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock. PROCLAMATIONS AND PRESENTATIONS PRESENTATION OF PLAQUE OF APPRECIATION TO DAVID PANTERA

Mayor Ruddock presented a plaque to David Pantera acknowledging his work and congratulated him on his college admission. PRESENTATION OF PLAQUE TO OUTGOING COMMITTEE MEMBER SHAHRZAD PANTERA

Vice Mayor Penrose presented a plaque to Shahrzad Pantera for her contributions as a member of the Recreation Committee. PRESENTATION ON THE SAN MATEO COUNTY HOME FOR ALL PROGRAM Management Analyst Chong introduced Peggy Jensen, San Mateo County Deputy County Manager. Ms. Jensen provided a presentation on the San Mateo County Home For All Program. REPORT OUT FROM RECENT CLOSED SESSION MEETINGS Mayor Ruddock stated the City Council met in Closed Session and took no reportable action. She announced the City’s legal action against the Sewer Authority Mid‐Coastside. MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE Mayor Ruddock announced that the City retained the law firm of Shute, Mihaly, and Weinberger of San Francisco to provide city attorney services.

30

July 18, 2017 City Council Minutes Page 2 of 7

CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez reported on the Half Moon Bay Library project and introduced Matthew Chidester, new Deputy City Manager. PUBLIC FORUM


Juan Blackwolf

Jothan Stein

Maria Grigorieff

Sharon Weight

Christine Ely

Judy Duncan

Paul Grigorieff

Joe Chamberlain

Eric Hollister

John Ullom

1. CONSENT CALENDAR 1.A WAIVE SECOND READING OF RESOLUTIONS AND ORDINANCES

1.B WARRANTS FOR THE MONTH OF JUNE 2017 1.C PURCHASE OF PG&E RULE 20A CREDITS FROM FOSTER CITY 1.D RESOLUTION OF SUPPORT FOR CITY PARTICIPATION IN THE SAN MATEO

COUNTY HOME FOR ALL COMMUNITY ENGAGEMENT PILOT PROGRAM

1.E AMENDMENT NO. 1 TO THE AGREEMENT WITH BKF ENGINEERS, INC. 1.F CONSTRUCTION CONTRACT AWARD FOR THE CORREAS STREET

UNDERGROUND UTILITY DISTRICT 2016‐01 PROJECT 1.G ASSOCIATE PLANNER AND SENIOR PLANNER CLASSIFICATION AND SALARY 1.H AMENDED AGREEMENT WITH STEPFORD, INC. FOR INFORMATION

TECHNOLOGY SERVICES 1.I AGREEMENT WITH SAN MATEO COUNTY FOR COASTSIDE DISTRICT

COORDINATOR SERVICES 1.J VOTING DELEGATES ‐ LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE 1.K PARIS AGREEMENT ON CLIMATE CHANGE / CLIMATE MAYORS NETWORK 1.L DEFENSE OF NATIONAL MARINE SANCTUARIES IN THE WEST COAST REGION

RECESS Mayor Ruddock called a recess at 8:27 p.m. The meeting reconvened at 8:42 p.m. with all Councilmembers present.

31


MOTION

Vice Mayor Penrose moved and Councilmember Rarback seconded a motion to approve the Consent Calendar to include Item 1.F as revised by Staff, and Item Nos. 1.I and 1.L pulled from the Consent Calendar for discussion. The motion carried unanimously.

1.I AGREEMENT WITH SAN MATEO COUNTY FOR COASTSIDE DISTRICT

COORDINATOR SERVICES



MOTION Councilmember Rarback moved and Mayor Penrose seconded a motion to authorize the

City Manager to execute an agreement with San Mateo County for Coastside District Coordinator Services. The motion carried unanimously. 1.L DEFENSE OF NATIONAL MARINE SANCTUARIES IN THE WEST COAST REGION



MOTION Councilmember Rarback moved and Vice Mayor Penrose seconded a motion to oppose

President Trump’s Executive Order to review the designation of National Marine Sanctuaries in the West Coast region. The motion carried unanimously. 2. ORDINANCES AND PUBLIC HEARINGS

2.A 2017‐2018 SEWER SERVICE CHARGES

Finance Director Carter presented the staff report.

Mayor Ruddock opened the Public Hearing.


Mayor Ruddock closed the Public Hearing.



adopt a resolution approving the Fiscal Year 2017‐2018 Sewer Service Charges, direct staff to 32


file the assessment roll, and authorize the County Controller to place the assessment charges on the County of San Mateo Property Tax Roll. The motion, by roll call vote, passed unanimously. 3. RESOLUTIONS AND STAFF REPORTS

3.A. SEWER AUTHORITY MID‐COASTSIDE FISCAL YEAR 2017‐2018 OPERATIONS

AND MAINTENANCE (GENERAL) BUDGET





approve: 1) the Fiscal Year 2017‐18 Sewer Authority Mid‐Coastside (SAM) Operations and Maintenance (O&M) Budget excluding the “Infrastructure Division” costs (including the Intertie Pipeline System Replacement Project and Portola Pump Station Project) currently included in the draft O&M Budget; 2) affirmed the City Council’s opting out of participation in the FY 2017‐2018 Projects (Capital) Budget which includes the Intertie Pipeline System Replacement Project and Portola Pump Station Project as the City’s sewer collection system does not drain to the Intertie, and the Intertie has no capacity to accommodate wastewater generated in the City’s sewer service area; and 3) directed staff to prepare financing options, such as a loan agreement, to present to the Montara Water and Sanitary District and the Granada Community Services District to allow for commencement of construction on the Intertie Pipeline System Replacement Project. The motion, by roll call vote, carried unanimously.

3.B. SEWER AUTHORITY MID‐COASTSIDE FISCAL YEAR 2017‐2018 COLLECTIONS

BUDGET





approve the Fiscal Year 2017‐2018 Sewer Authority Mid‐Coastside Collections Budget. The motion, by roll call vote, carried unanimously.

33


3.C SOLID WASTE FRANCHISE AGREEMENT NEGOTIATIONS

Community Development Director Doughty, Management Analyst Chong and Richard Degore, R3 Consulting Group presented the staff report. Councilmembers made comments and asked questions of staff.


Brian Sheppard

George Muteff

Paulette Eisen

Mike Mahoney


authorize staff to enter into negotiations with Republic Services for a ten‐year franchise agreement for solid waste services, inclusive of Alternative #3 (two annual Household Hazardous Waste drop‐off collection events), and directed staff to return to the August 15, 2017 City Council meeting with the negotiated agreement for review and adoption. The motion, by roll call vote, carried unanimously.

3.D AGREEMENT FOR LEGAL SERVICES

Mayor Ruddock presented the staff report.



MOTION Vice Mayor Penrose moved and Councilmember Rarback seconded a motion to adopt a

resolution authorizing the City Manager to execute an agreement with Shute, Mihaly and Weinberger to provide contract legal services to the City of Half Moon Bay. The motion, by roll call vote, carried unanimously.

3.E REDUCING HARMFUL AIRCRAFT NOISE ON THE COASTSIDE

Councilmember Rarback presented the staff report. Councilmembers made comments and asked questions of staff. The following citizens spoke during public comment:

Laslo Vespremi

34


David Vespremi

Katha Bierman

Jayne Praysilver

Viviana Guzman

MOTION Councilmember Rarback moved and Councilmember Kowalczyk seconded a motion

authorizing Mayor to forward comments in a letter to Congresswoman Speier requesting a reduction of harmful airline noise. The motion, by roll call vote, carried unanimously.

3.F COMMENTS ON SAMTRANS COASTSIDE TRANSIT STUDY

Councilmembers made comments and asked questions of staff. CONSENSUS

By Consensus the City Council provided comments to staff to be forwarded in a letter signed by the Mayor, regarding the SamTrans Coastside Transit Study. CITY COUNCIL REPORTS Councilmember Rarback stated he attended the League of California Cities Executive Forum in Monterey. Vice Mayor Penrose stated she attended the League of California Cities Executive Forum in Monterey, a Chamber of Commerce Cannabis workshop, a Sewer Authority Mid‐Coastside meeting, a Concert in the Park performance, a Housing Leadership mixer in San Mateo and the farewell party for David Pantera. Mayor Ruddock stated she attended the League of California Cities Executive Forum in Monterey, attended the farewell party for David Pantera, and a City/County Association of Governments meeting in San Mateo. FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS Councilmember Rarback requested to agendize a discussion of anti‐offshore oil drilling / fracking on the coastline.

ADJOURNMENT Mayor Ruddock thanked the law firm of Atchison, Barisone, and Condotti for legal services to the City and also thanked staff and consultants for their work on the solid waste franchise agreement.

35


Mayor Ruddock adjourned the meeting at 11:00 p.m. Respectfully Submitted: Approved:


36

MINUTES


TUESDAY, AUGUST 15, 2017




Mayor Ruddock called for a moment of silence in memory of Howard Partridge.

ROLL CALL PRESENT: Councilmembers Eisen, Rarback, Vice Mayor Penrose, and Mayor Ruddock. ABSENT: Councilmember Kowalczyk PROCLAMATIONS AND PRESENTATIONS RECOGNITION OF SUMMER INTERNS

Administrative Services Manager Brunson introduced the four summer interns. Mayor Ruddock thanked them for their hard work. INTRODUCTION OF CITY ATTORNEY, CATHERINE ENGBERG Mayor Ruddock introduced Catherine Engberg, new City Attorney. RECESS Mayor Ruddock called a recess at 7:24 p.m. The meeting reconvened at 7:35 p.m., Councilmember Kowalczyk absent. REPORT OUT FROM RECENT CLOSED SESSION MEETINGS

City Attorney Engberg stated the City Council met in Closed Session and took no reportable action. She reported that the City Council met in Closed Session on July 26, 2017, regarding the

37

August 15, 2017 City Council Minutes Page 2 of 6

pending litigation against the Sewer Authority Mid‐Coastside and that direction was provided to staff.

MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE None. FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS Mayor Ruddock requested that a discussion on the franchise fee be added to the September 5, 2017 meeting. Vice Mayor Penrose requested that a portion of the franchise fee be designated to the General Fund and assigned towards a beach clean‐up. CITY MANAGER UPDATES TO COUNCIL SAN MATEO COUNTY ALERT SYSTEM Chad Woodburn of San Mateo County Office of Emergency Services reported on the Emergency Alert System. SENATE BILL 450 City Clerk Blair reported on the Voters Choice Act which would go into effect in San Mateo County next year. City Manager Gonzalez provided photos of work completed at the new library and announced the 12 locations for National Night Out. PUBLIC FORUM


Jeannette Chapman

Nancy Evans

Sharon Weight

Maria Grigorieff

Susan Perls

Barb Steinberg

Paul Grigorieff

Craig Van Anne

Chad Hooker

38


Eric Hollister

Michele Matar

Norm Coleman

Eli T. Ross

John Ullom


1.B WARRANTS FOR THE MONTH OF JULY 2017 1.C QUARTERLY FINANCIAL REPORT FOR THE THIRD QUARTER OF FISCAL YEAR

2016‐2017 1.D TREASURER’S REPORT FOR THE QUARTER ENDING MARCH 31, 2017

1.E MAINTENANCE WORKER I CLASSIFICATION AND SALARY 1.F APPOINTMENT OF CALPERS RETIRED ANNUITANT AS INTERIM COMMUNITY

DEVELOPMENT DIRECTOR 1.G HALF MOON BAY COASTSIDE CHAMBER OF COMMERCE FUNDING AGREEMENT

FOR FISCAL YEAR 2017‐2018 1.H AMENDMENT NO. 1 TO THE AGREEMENT WITH BELLECCI AND ASSOCIATES FOR

CONSTRUCTION SUPPORT ON THE CORREAS STREET UNDERGROUND UTILITY DISTRICT (UUD) 2016‐01 PROJECT

1.I AMENDMENT NO. 2 TO THE AGREEMENT WITH PENINSULA MUNICIPAL

ENGINEERING, INC. 1.J TEMPORARY CLOSURE OF CORREAS STREET BETWEEN CHURCH STREET AND

PURISSIMA STREET 1.K AGREEMENT WITH THE HUFFMAN‐BROADWAY GROUP FOR PREPARATION OF

MAPS OF ENVIRONMENTALLY SENSITIVE HABITAT AREAS FOR THE LOCAL COASTAL PROGRAM UPDATE

1.L SAN MATEO COUNTY RESOURCE CONSERVATION DISTRICT “FIRST FLUSH” FUNDING REQUEST

1.M. OPPOSITION OF SENATE BILL 35 – AFFORDABLE HOUSING: STREAMLINED APPROVAL PROCESS

MOTION Vice Mayor Penrose moved and Councilmember Rarback seconded a motion to approve

the Consent Calendar. The motion carried 4‐0‐1, Councilmember Kowalczyk absent.

RECESS Mayor Ruddock called a recess at 8:57 p.m. The meeting reconvened at 9:12 p.m., Councilmember Kowalczyk absent.

39


2. ORDINANCES AND PUBLIC HEARINGS None. 3. RESOLUTIONS AND STAFF REPORTS

3.A. APPOINTMENT OF A YOUTH REPRESENTATIVE TO THE BICYCLE AND

PEDESTRIAN ADVISORY COMMITTEE

MOTION Councilmember Eisen moved and Councilmember Rarback seconded a motion to

approve the appointment of a youth representative to the Bicycle and Pedestrian Advisory Committee. The motion carried 4‐0‐1, Councilmember Kowalczyk absent.

3.B. PLAN HALF MOON BAY – LOCAL COASTAL PROGRAM LAND USE PLAN UPDATE

Planning Manager Ekas presented the staff report.



MOTION Councilmember Eisen moved and Vice Mayor Penrose seconded a motion to approve

the Plan Half Moon Bay – Local Coastal Program Land Use Plan update. The motion carried, 4‐0‐1, Councilmember Kowalczyk absent.

3.C DIRECTION ON POTENTIAL RE‐USE OF THE “OLD HALF MOON BAY JAIL SITE” AT 509 JOHNSTON STREET

Deputy City Manager Chidester presented the staff report.



Dave Cresson

Clyde Beffa Jr.

Chad Hooker

Charles Nelson

Kathryn Murdock

Sally Benson Vice Mayor Penrose recused herself due to the Museum being within 500 feet of her home.

40


CONSENSUS

By consensus, the Council directed staff to partner with the Historical Society, draft a five‐year usage agreement and create milestones toward accomplishments. RECESS Mayor Ruddock called a recess at 10:19 p.m. The meeting reconvened at 10:27 p.m., Councilmember Kowalczyk absent.

3.D UPDATE ON THE MEDICINAL ADULT USE CANNABIS REGULATION AND SAFETY ACT AND DEVELOPMENT OF THE COMMERCIAL CANNABIS CULTIVATION ORDINANCE AND LICENSING PROGRAM

Deputy City Manager Chidester and Assistant City Attorney Minner presented the staff report. Councilmembers made comments and asked questions of staff. The following citizens spoke during public comment:

John Ullom

Roy Salume

Ken Armstrong

Eric Hollister

Roland Yartzoff

Bill Graham

David Schorr

Martin Lagod

MOTION

Councilmember Rarback moved and Vice Mayor Penrose seconded a motion to extend the meeting past 11:00 p.m. The motion carried 4‐0‐1, Councilmember Kowalczyk absent.

The Council discussed the proposed policy decisions and provided direction to

staff.

41


ADJOURNMENT Mayor Ruddock adjourned the meeting at 12:05 a.m. Respectfully Submitted: Approved:


42

MINUTES


TUESDAY, AUGUST 15, 2017




ROLL CALL

PRESENT: Councilmembers Eisen, Rarback, Vice Mayor Penrose, and Mayor Ruddock ABSENT: Councilmember Kowalczyk CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Cal. Govt. Code §54956.9(d)(1)) Name of case: Siobhan Smith v. City of Half Moon Bay CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Cal. Govt. Code §54956.9(d)(1)) Name of case: City of Half Moon Bay v. Granada CSD and Montara WSD, et al., – SCMC Civil No. 17CIV03092 CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (1 potential case) (In addition to the information noticed above, the agency may be required to provide additional information on the agenda or in an oral statement prior to the closed session pursuant to paragraphs (2) to (5), inclusive, of subdivision (e) of Section 54956.9.) PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager

ADJOURN SPECIAL MEETING Mayor Ruddock adjourned the special meeting at 6:56 p.m. Respectfully Submitted: Approved:


43

MINUTES


TUESDAY, SEPTEMBER 5, 2017




ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock. ABSENT: None. PROCLAMATIONS AND PRESENTATIONS YOUTH LEADERSHIP INSTITUTE Mayor Ruddock announced that the presentation would be rescheduled. MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE Mayor Ruddock discussed the termination of the Deferred Action for Childhood Arrivals (DACA), impact to the Half Moon Bay Community, contact information and upcoming events. She read statements from government leaders. She announced upcoming events including a cannabis meeting on September 13; Coastal Clean Up Day on September 16; Coastside Garage Sale on September 23 hosted by the Half Moon Bay Review; and Half Moon Bay Immigration Action Group Family preparedness planning workshop on October 7. She addressed concerns raised by citizens on a group handing out literature promoting white supremacy messages and reminded residents of First Amendment protection of the rights of free speech. Vice Mayor Penrose discussed the impact on the DACA children. REPORT OUT FROM RECENT CLOSED SESSION MEETINGS Mayor Ruddock reported that at the recent Sewer Authority Mid‐Coastside Meeting, the SAM Board unanimously approved the stipulation and order regarding the City’s lawsuit against Montara WSD and Granada CSD.

44

September 5, 2017 City Council Minutes Page 2 of 5

Councilmember Kowalczyk noted that the stipulation was one of several funding alterative mechanisms provided by the City to ensure the piping project in Granada’s district could continue. City Attorney Engberg reported that the Council directed the City Attorney to withdraw from the storm water unfunded mandates test claim related to RWQCB. CITY MANAGER UPDATES TO COUNCIL UPDATE ON NEW CITY WEBSITE Management Analyst Wei provided history on the City’s website, launch of new site, and project cost. He presented several pages of the new website. City Manager Gonzalez thanked staff and the Council subcommittee for the website. She announced the location on the City’s website for resources for immigrants. City Attorney Engberg discussed resources regarding DACA and immigration. City Manager Gonzalez stated updates would be provided as available. PUBLIC FORUM


Roberta Gelt

Henri Smith

Michelle Matar

Dave Schorr

Kelly Norwalk

John Ullom

Dennis Paul

Patty Ramirez

Sasha Hempkin


1.B REVISED FISCAL YEAR 2017‐2018 GANN APPROPRIATIONS LIMIT 1.C SUPPLEMENTAL LAW ENFORCEMENT SPECIAL FUND (SLESF) FOR CITIZEN’S

OPTION FOR PUBLIC SAFETY GRANT PROGRAM IN FISCAL YEAR 2017‐2018 1.D COUNCILMEMBER TRAVEL REIMBURSEMENT POLICY

1.E PENINSULA CLEAN ENERGY MUNICIPAL ELECTRICITY ACCOUNTS –

ENROLLMENT OPTION

45


Councilmember Rarback discussed Item 1.E and announced the City was working towards 100 percent renewable energy.


approve the Consent Calendar, except Item 1.D. The motion carried unanimously. 2. ORDINANCES AND PUBLIC HEARINGS None. 3. RESOLUTIONS AND STAFF REPORTS

MOTION Vice Mayor Penrose moved and Councilmember Eisen seconded a motion to hear Item

3.B prior to Item 3.A. The motion carried unanimously.

RECESS

Mayor Ruddock called a recess at 8:22 p.m. The meeting reconvened at 8:29 p.m.

3.B. RECREATION USER FEES

Deputy City Manager Chidester presented the staff report.



Shirley Holly (not present)

Kelly Delany

Haley Guana (not present)

Maria Grigorieff

Sharon Waite

Vice Mayor Penrose stated she was a member of CWC and AAUW.

Mayor Ruddock states she was a member of AAUW.

The Council discussed the proposed fees and provided direction to staff to: 1)

reduce the non‐profit rate for facility use on weekdays by 50 percent from the

previously‐discounted non‐profit rates, with a $10 minimum, and to eliminate

the cleaning fee and security deposit for weekday non‐profit rentals; and 2)

schedule a public hearing to consider further changes to the User Fee Schedule.

46


RECESS


3.A. SOLID WASTE FRANCHISE AGREEMENT ADOPTION

Public Works Director Doughty presented the staff report. Councilmembers made comments and asked questions of staff.


John Ullom

MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to adopt

a resolution authorizing the Mayor to sign and execute a new, 10‐year Franchise Agreement with Republic Services, Inc. for Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services starting on April 1, 2018. The question was called and the motion carried 4‐1, Councilmember Rarback dissenting.


adopt a resolution authorizing the City Manager to execute Amendment No. 4 to the current Franchise Agreement extending the expiration date to March 31, 2018. The question was called and the motion carried unanimously.

3.C STRATEGIC PLAN UPDATE

Deputy City Manager Chidester and Public Works Director Doughty presented the staff report.


extend the meeting fifteen minutes. The motion carried unanimously. Councilmembers made comments, asked questions and provided direction to staff.

3.D LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE ‐ RESOLUTIONS


approved the 2017 League of California Cities Annual Conference Resolutions Packet and direct the Mayor to vote in the affirmative at the annual conference. The motion carried unanimously.

47


3.E AGENDA FORMAT DISCUSSION The Council discussed the order of the agenda sections and made no changes.


extend the meeting five minutes. The motion carried unanimously.

1.D COUNCILMEMBER TRAVEL REIMBURSEMENT POLICY Councilmember Kowalczyk requested travel reimbursement over 50 miles and clarification on the comparison between driving and flying.

MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to adopt the Councilmember travel reimbursement policy as amended. The question was called and the motion carried unanimously.

FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS Councilmember Rarback requested future items to consider: 1) a community project to mount a unity mural on Mac Dutra Plaza; 2) change in minor event fee on Main Street; and 3) mechanism to fund community groups, particularly ALAS. City Manager Gonzalez stated the new Management Analyst would develop a community grant program, and work on homelessness and community outreach. She suggested the process for mural installation. Vice Mayor Penrose requested an agenda item for a budget amendment for beach cleanup. Councilmember Eisen requested an agenda item regarding massage therapists. ADJOURNMENT Mayor Ruddock adjourned the meeting at 11:22 p.m. Respectfully Submitted: Approved:


48

MINUTES






CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Cal. Govt. Code §54956.9(d)(1)) Name of case: Storm Water Unfunded Mandates Test Claim relating to Regional Water Quality Control Board, San Francisco Region, Permit No. CAS612008, issued as Order No. R2-2009-0074

CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Cal. Govt. Code §54956.9(d)(1)) Name of case: City of Half Moon Bay v. Granada CSD and Montara WSD, et al., – SCMC Civil No. 17C I V 03092

CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Sec on 54956.9: (1 potential case)

CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation on pursuant to paragraph (2) or (3) of subdivision (d) of Sec on 54956.9: (1 potential case)

REAL PROPERTY NEGOTIATIONS (Government Code §54956.8) Property: 555 Kelly Avenue APN: 056-150-200 Owner: Barbara Walsh Trust

Agency Negotiator: City Manager Negotiating Parties: City and Coldwell Banker Under Negotiation: Price, terms of payment, or both

PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: City Manager

49




50

MINUTES






ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, and Mayor Ruddock ABSENT: Vice Mayor Penrose

CLOSED SESSION

REAL PROPERTY NEGOTIATIONS (Government Code §54956.8) Property: 555 Kelly Avenue APN: 056-150-200 Owner: Barbara Walsh Trust

Agency Negotiator: City Manager Negotiating Parties: City and Coldwell Banker Under Negotiation: Price, terms of payment, or both



51

MINUTES






ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, and Mayor Ruddock. ABSENT: Vice Mayor Penrose PROCLAMATIONS AND PRESENTATIONS PROCLAMATION RECOGNIZING THE SAN MATEO COUNTY LGBTQ COMMISSION A proclamation was presented recognizing the San Mateo County LGBTQ Commission. YOUTH LEADERSHIP INSTITUTE PRESENTATION Michelle and Cindy, Youth Leadership Institute, presented information on payday loans. Councilmember Kowalczyk thanked the leaders for the presentation. Mayor Ruddock commended the youth. HIP HOUSING PRESENTATION Laura Fanucchi, HIP Housing, discussed the services offered and home sharing program. In response to Mayor Ruddock, Ms. Fanucchi discussed the increased need for affordable housing. She explained the process to participate home sharing. In response to Councilmember Rarback, Ms. Fanucchi provided an overview of those participating in the housing program.

52


SAN MATEO COUNTY VETERANS SERVICES PRESENTATION Norman Aleman, County Veterans Service Officer, presented information on the services and available benefits for veterans. Mayor Ruddock thanked the veterans and the San Mateo County Veteran Services for its service. MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE None. REPORT OUT FROM RECENT CLOSED SESSION MEETINGS

Mayor Ruddock reported that Council and staff discussed terms and conditions associated with a possible acquisition of 555 Kelly Street. She announced an open session item following the regular meeting.

CITY MANAGER UPDATES TO COUNCIL None. PUBLIC FORUM

None.


1.B WARRANTS FOR THE MONTH OF AUGUST 2017 1.C AMENDMENT NO. 9 TO THE LAW ENFORCEMENT SERVICE AGREEMENT WITH

COUNTY OF SAN MATEO 1.D REVISION TO AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR

PREPARATION OF MAPS OF ENVIRONMENTALLY SENSITIVE HABITAT AREAS

FOR THE LOCAL COASTAL PROGRAM UPDATE 1.E GRAND JURY REPORT, LAW ENFORCEMENT MULTILINGUAL OUTREACH

PROGRAMS 1.F URBAN COUNTY COOPERATION AGREEMENT 1.G AWARD OF CONSTRUCTION CONTRACT FOR THE MAIN STREET PAVEMENT

REHABILITATION PROJECT

MOTION Councilmember Rarback moved and Councilmember Kowalczyk seconded a motion to

approve the Consent Calendar, with the exception of Item 1.G. The motion carried 4‐0‐1, Vice

53


Mayor Penrose absent. 2. ORDINANCES AND PUBLIC HEARINGS 2.A. ADJUSTMENTS TO THE PARKS AND RECREATION USER FEES SCHEDULE

Deputy City Manager Chidester and Senior Management Analyst Sanderson presented the staff report. The following citizens spoke during public comment:

Maria Grigorieff

Paul Grigorieff


MOTION Councilmember Rarback moved and Councilmember Eisen seconded a motion to accept the staff recommendation amended to have evening and weekend rates twice the weekday rates for nonprofits and no charge for cleaning for nonprofit weekday rates. The motion carried 4‐0‐1, Vice Mayor Penrose absent.

2.B. UPDATE ON THE DEVELOPMENT OF THE COMMERCIAL CANNABIS ORDINANCE AND LICENSING PROGRAM

Deputy City Manager Chidester and Deputy City Attorney Minner presented the staff report.

RECESS Mayor Ruddock called a recess at 9:00 p.m. The meeting reconvened at 9:09 p.m., Vice Mayor Penrose absent.


Jane Uster

Susanne Perkins

Joann Johnston

Dave Schorr

John Ullom

Joseph Kerr

George Muteff

Roland Yartzoff

Joan Kersten

Ann Martin

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Shirley Holley (not present)

Eric Hollister

Dustin Klein

Wendy Dasmulchi

Paulette Eisen

Sam Rashkin

Alison Sorensen

Lauren Silverman

Donald Shierden

Greg Jamison

Ken Armstrong

Lisa Warner Carry

Kelly Yorlock

Martin Lagod

Jesse Schenk

Eileen Arnold

Joe Quirk

Roy Salume RECESS Mayor Ruddock called a recess at 10:36 p.m. The meeting reconvened at 10:47 p.m., Vice Mayor Penrose absent.


MOTION Councilmember Kowalczyk moved and Councilmember Rarback seconded a motion to continue the meeting to 11:30 p.m. The motion carried 4‐0‐1, Vice Mayor Penrose absent. Councilmembers continued deliberations.

MOTION Councilmember Kowalczyk moved and Councilmember Rarback seconded a motion to continue the meeting to 12:00 a.m. The motion carried 4‐0‐1, Vice Mayor Penrose absent.

Council provided direction to staff to slow down; continue to receive public input through community meetings, Spanish language meetings and/or survey; prepare comparisons to other cities/states; map where manufacturing could occur; and to bring back a draft ordinance.

MOTION Councilmember Rarback moved and Councilmember Eisen seconded a motion to

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continue the meeting to 12:30 a.m. The motion carried 4‐0‐1, Vice Mayor Penrose absent. 3. RESOLUTIONS AND STAFF REPORTS

3.A. AWARD OF CONSTRUCTION CONTRACT FOR THE SEYMORE DITCH EROSION

TEMPORARY STABILIZATION PROJECT

Acting City Engineer Hutton presented the staff report. Councilmembers asked questions of staff and made comments. There were no public speakers.


adopt a resolution authorizing the City Manager to award and execute a construction contract for the Seymour Ditch Erosion Temporary Stabilization Project to the lowest responsive and responsible bidder, Cazadoro Construction, Inc. of San Francisco, California in the total bid amount of $ 434,201, and approved an additional contingency amount of 10 percent of the contract award amount (or $43,420) for potential change orders. The question was called and the motion carried 4‐0‐1, Vice Mayor Penrose absent.

MOTION Councilmember Kowalczyk moved to reschedule Item 3.B. The motion died due to lack of a

second. 3.B. HIGHWAY 1 SAFETY AND OPERATIONAL IMPROVEMENTS NORTH PROJECT

Traffic Engineer Razavi presented the staff report.



MOTION Councilmember Kowalczyk moved and Councilmember Rarback seconded a motion to: 1) adopt a resolution to affirm the conceptual design of the Highway 1 Safety and Operational Improvements North Project and directed staff to proceed with final PEER approval from Caltrans, complete environmental review, and obtain the coastal development permit for the Highway 1 Safety and Operational Improvements projects; and 2) adopt a resolution authorizing the City Manager to execute an agreement with First Carbon Solutions to prepare an Initial Study / Mitigated Negative Declaration for the Highway 1 Safety and Operational Improvements North Project for $69,300. The motion carried 4‐0‐1, Vice Mayor Penrose absent.

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MOTION Councilmember Kowalczyk moved and Councilmember Rarback seconded a motion to continue the meeting to 12:35 a.m. The motion carried 4‐0‐1, Vice Mayor Penrose absent.

1.G AWARD OF CONSTRUCTION CONTRACT FOR THE MAIN STREET PAVEMENT

REHABILITATION PROJECT Councilmembers made comments and asked questions of staff.

MOTION Councilmember Kowalczyk moved and Councilmember Rarback seconded a motion to adopt a resolution authorizing the City Manager to award and execute a construction contract for the Main Street Pavement Rehabilitation Project to the lowest responsive and responsible bidder, Half Moon Bay Grading and Paving, Inc. of Half Moon Bay, California, in the total bid amount of $293,919.84, and approve an additional contingency amount not exceeding 10 percent, or $29,392, of the contract award amount for potential change orders. The question was called and the motion carried 4‐0‐1, Vice Mayor Penrose absent.

ADJOURNMENT Mayor Ruddock adjourned the meeting at 12:31 a.m. Respectfully Submitted: Approved:


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MINUTES


TUESDAY, OCTOBER 3, 2017




CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Cal. Govt. Code §54956.9(d)(1)) Name of case: City of Half Moon Bay v. Granada CSD and Montara WSD, et al., – SCMC Civil No. 17C I V 03092

CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Sec on 54956.9: (1 potential case)



58

MINUTES






STUDY SESSION

1.A. PARKS MASTER PLAN WORK SESSION

Planning Manager Ekas and Mindy Craig, Bluepoint, presented the staff report.


John Baldwin

Lee Ellis

Marcia Reilly

Kerry Burke

Councilmembers made comments, asked questions of staff, and provided direction on the plan.



59

MINUTES






ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose and Mayor Ruddock. ABSENT: None PROCLAMATIONS AND PRESENTATIONS None. MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE Mayor Ruddock announced the Pumpkin Festival on October 14 and 15 and Weigh Off on October 9; County of San Mateo Health System 2017‐18 Free Flu Vaccine Clinics; Immigrant Workshop sponsored by the Coastside Immigrant Action Group on October 7; Candle Light Vigil for United Community on October 18; Information Fair to help the immigrant community on October 29; and Community Workshop on November 2 on options for the Pedestrian and Bike Master Plan. CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez provided an update on the Library Construction project. REPORT OUT FROM RECENT CLOSED SESSION MEETINGS None. PUBLIC FORUM


Paulette Eisen

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October 3, 2017 City Council Minutes Page 2 of 4

Anne Martin

Sam Rashkin

Dave Schorr


1.B ADJUSTMENTS TO THE PARKS AND RECREATION USER FEE SCHEDULE – SECOND READING

1.C TREASURER’S REPORT FOR THE QUARTER ENDING JUNE 30, 2017 1.D PURCHASE OF PG&E RULE 20A CREDITS FROM CITY OF SONORA 1.E GRAND JURY REPORT, LAW ENFORCEMENT AND USE OF SURVEILLANCE

TECHNOLOGY


approve the Consent Calendar, with the exception of Item 1.B. The motion carried unanimously.

1.B ADJUSTMENTS TO THE PARKS AND RECREATION USER FEES SCHEDULE –

SECOND READING Deputy City Manager Chidester presented the staff report. Councilmembers made comments and asked questions of staff.

MOTION Councilmember Rarback moved and Vice Mayor Penrose seconded a motion to waive second reading and adopt a resolution authorizing adjustments to the City of Half Moon Bay Parks and Recreation User Fees Schedule for Fiscal Year 2017‐18, amended to have City paid janitorial services seven days per week, charging no cleaning fees to applicants. The question was called and the motion carried 4‐1, Councilmember Kowalczyk dissenting. 2. ORDINANCES AND PUBLIC HEARINGS None. 3. RESOLUTIONS AND STAFF REPORTS

3.A. MAIN STREET BRIDGE REHABILITATION PROJECT

Traffic Engineer Razavi presented the staff report. There were no public speakers.

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MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to adopt a resolution:

1. Affirming the revised scope of the Main Street Rehabilitation Project to include rehabilitation of the eastern walkway in‐lieu of a parallel pedestrian / bicycle bridge as recommended by the Main Street Bridge Advisory Committee;

2. Directing the City Manager to request that Caltrans issue the Notice to Proceed (E‐76) for Preliminary Engineering and to bring forward the appropriated federal funds to FY 17‐18; and

3. Directing staff to formally request that the San Mateo County Transportation Authority re‐direct the $500,000 grant from the parallel bridge to general bicycle and pedestrian improvements on and adjacent to the Main Street Bridge.

The question was called and the motion carried unanimously.

3.B. POTENTIAL MAIN STREET PEDESTRIAN AND BICYCLE BRIDGE

Public Works Director Dougherty presented the staff report.



CONSENSUS By consensus, the Council determined to forego the $20,000 for preliminary design. FOR FUTURE DISCUSSION/ POSSIBLE AGENDA ITEMS Vice Mayor Penrose requested a special meeting to discuss the City’s role on a winter program for the homeless. Mayor Ruddock concurred. Councilmember Rarback stated he was meeting with a representative from Downtown Streets Meeting regarding homeless cleaning streets. He indicated support for a special meeting. Vice Mayor Penrose stated she was meeting with the County and Catholic Church about options for the homeless. She requested the meeting be held soon to provide Council input. City Manager Gonzalez stated she would consult with staff to determine if October 11 was feasible.

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Councilmember Kowalczyk suggested staff and County representation participate in the discussion. CITY COUNCIL REPORTS None. ADJOURNMENT Mayor Ruddock adjourned the meeting at 8:40 p.m. Respectfully Submitted: Approved:


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MINUTES






RESOLUTIONS AND STAFF REPORTS

1.A SAM OPERATIONS AND MAINTENANCE BUDGET – FORCE MAIN REPLACEMENT PROJECT

Public Works Director Doughty presented the staff report.

Councilmembers made comments and asked questions of staff. There were no public speakers.

MOTION

Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to adopt a resolution authorizing augmentation of the Sewer Authority Mid‐Coastside Operations and Maintenance Budget by $392,100, specifically the Infrastructure line allowing award, by SAM, for construction of Segments 1, 2, and 3 of its Force Main Replacement Project. The question was called and the motion carried unanimously.



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MINUTES



ADCOCK COMMUNITY/SENIOR CENTER, 535 KELLY AVENUE CONVENE REGULAR MEETING Mayor Ruddock called the meeting to order at 7:02 p.m. and led the pledge of allegiance.

ROLL CALL PRESENT: Councilmembers Eisen, Kowalczyk, Rarback, Vice Mayor Penrose and Mayor Ruddock. ABSENT: None PROCLAMATIONS AND PRESENTATIONS None. MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE None. CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez provided photographs of the Compost Giveaway and mattress/e‐recycling event.

Public Works Director Doughty provided updates on the PG&E Slurry Seals, Main Street Pavement Rehabilitation project completion, and Seymour Channel Erosion Stabilization project.

REPORT OUT FROM RECENT CLOSED SESSION MEETINGS None. PUBLIC FORUM


Paul Grigorieff

Rick Southern 65


Juliette Colda

Cocette Colda

Eric Holister

Jonathan Birbon

Dick Martin

Ann Martin

Roslyn Ramsey

Brent Turner

Maggie Dunblowsky


1.B WARRANTS FOR THE MONTH OF SEPTEMBER 2017 1.C QUARTERLY FINANCIAL REPORT FOR THE FOURTH QUARTER FOR FY 16‐17 1.D AMENDMENT NO. 3 TO AGREEMENT WITH CSG CONSULTANTS, INC. FOR

BUILDING AND OTHER RELATED SERVICES 1.E AMENDMENT NO. 1 TO AGREEMENT WITH CSG CONSULTANTS, INC. FOR

STORMWATER RELATED CONSULTING SERVICES 1.F APPROVAL OF LIBRARY CHANGE ORDER 1.G AGREEMENT WITH SCHAAF AND WHEELER FOR OCEAN COLONY PUMP

STATION AND FORCE MAIN FINAL DESIGN


approve the Consent Calendar, with the exception of Item 1.F. The motion carried unanimously.

1.F APPROVAL OF LIBRARY CHANGE ORDER Public Works Director Doughty presented the staff report. Councilmembers made comments and asked questions of staff. The following citizens spoke during public comment:

Paul Grigoneff

George Hanen, Giffin Structures Inc, Construction Manager, responded to Council questions.

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MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to authorize the City Manager to approve Change Order No. 20 relating to installation of lighting controls in the new Half Moon Bay Library. The question was called and the motion carried unanimously.

RECESS

Mayor Ruddock called a recess at 8:05 p.m. The meeting reconvened at 8:14 p.m. 2. ORDINANCES AND PUBLIC HEARINGS None. 3. RESOLUTIONS AND STAFF REPORTS

3.B. EMERGENCY HOUSING ASSISTANCE GRANTS PILOT PROGRAM

MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to continue the item. The motion carried unanimously.

3.D. POLICY DIRECTION REGARDING POTENTIAL MODIFICATIONS TO CHAPTER 3.88

OF THE HALF MOON BAY MUNICIPAL CODE, RELATING TO CERTIFICATION REQUIREMENTS FOR MASSAGE THERAPISTS

City Attorney Engberg presented the staff report.


Irma Morowitz

Roslyn Ramzy

Benson Bell


The Council received an update on the massage licensing ordinance and directed staff to return with an ordinance amending Chapter 3.88 of the Half Moon Bay Municipal Code to provide an exemption for massage therapists currently practicing in Half Moon Bay who are not certified by the California Massage Therapy Council due to changes in educational or other requirements to continue to practice as long as they were registered as an exempt therapist.

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3.A. PRESENTATION REGARDING CITY ROLE AND OBLIGATIONS UNDER THE

MUNICIPAL REGIONAL STORMWATER NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT

Acting City Engineer Hutten and Katherine Sheehan , CNG Consulting Engineers, presented the staff report. The following citizens spoke during public comment:

James Benjamin Councilmembers made comments and asked questions of staff.

3.C. DISCUSSION AND DIRECTION REGARDING HOMELESS SERVICES FOR WINTER 2017‐2018

City Manager Gonzalez introduced the item. Deputy City Manager Chidester presented the staff report.


Kerry Burke

Sally Benson (declined to speak)

Nicole Jensen

James Benjamin

Paulette Eisen

David Walsh

Bob Stevins

Eric Debode

RECESS


Councilmembers made comments and asked questions of staff. City Manager Gonzalez and City Attorney Engberg responded to Council inquiries. The Council received an update on homeless services for Winter 17/18 and provided direction to staff to develop a plan to clean‐up the Creek with adequate notice to the homeless residents, provide temporary housing during inclement weather and consider actions of other cities.

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FOR FUTURE DISCUSSION/ POSSIBLE AGENDA ITEMS Councilmember Rarback announced a candle light procession on October 18, 2017 to show unity with the Latino Community. He requested bringing back an item to discuss installation of the unity mural at Mac Dutra. Mayor Ruddock requested discussion of how the Council handles Consent items. CITY COUNCIL REPORTS None. ADJOURNMENT Mayor Ruddock adjourned the meeting at 10:41 p.m. Respectfully Submitted: Approved:


69

MINUTES


TUESDAY, NOVEMBER 21, 2017


CONVENE REGULAR MEETING Mayor Ruddock called the meeting to order at 6:10 p.m. and led the pledge of allegiance. ROLL CALL PRESENT: Councilmembers Kowalczyk, Rarback, Vice Mayor Penrose, and Mayor Ruddock. ABSENT: Councilmember Eisen PROCLAMATIONS AND PRESENTATIONS None. MAYOR’S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE None. REPORT OUT FROM RECENT CLOSED SESSION MEETING None. CITY MANAGER UPDATES TO COUNCIL None. PUBLIC FORUM The following individuals addressed the City Council during Public Forum:

Brianna Sandoval

Irma Morawitz

Susan Bell

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November 21, 2017 City Council Minutes Page 2 of 8

1. CONSENT CALENDAR 1.A. WAIVE SECOND READING OF RESOLUTIONS AND ORDINANCES

1.B. ORDINANCE AMENDING CHAPTER 3.88 OF THE HALF MOON BAY MUNICIPAL CODE RELATING TO CERTIFICATION REQUIREMENTS FOR MASSAGE THERAPISTS – SECOND READING

1.C. ORDINANCE ADDING CHAPTER 14.70 TO THE HALF MOON BAY MUNICIPAL CODE ESTABLISHING AN EXPEDITED PERMIT PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS – SECOND READING

1.D. WARRANTS FOR THE MONTH OF OCTOBER 2017 1.E. TREASURER’S REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2017 1.F. AMENDMENT TO AGREEMENT WITH NEXLEVEL INFORMATION TECHNOLOGY,

INC. FOR PROJECT MANAGEMENT SERVICES RELATED TO IMPLEMENTATION OF CITYWIDE ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM

1.H. MUNITEMPS AMENDED AGREEMENT 1.I. PLANNING COMMISSION BYLAWS

MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to approve the Consent Calendar, with Item No. 1.G. pulled from the Consent Calendar for discussion. The motion carried 4‐0‐1, Councilmember Eisen absent. 2. ORDINANCES AND PUBLIC HEARINGS

None.

3. RESOLUTIONS AND STAFF REPORTS 3.A. UPDATE ON COUNTY AND STATE COMMERCIAL CANNABIS REGULATIONS AND

DISCUSSION ON A POTENTIAL PLAN FOR CONDUCTING ADDITIONAL RESEARCH AND FINALIZING LOCAL REGULATIONS

City Manager Gonzalez introduced the item. Deputy City Manager Chidester and Assistant City Attorney Minner presented the item. The Council asked questions of staff. Mayor Ruddock announced speakers would be limited to two minutes each due to the number of speakers on the item. Jane Uster, Superintendent of the Cabrillo Unified School District, requested school children be considered during the decision process for anything cannabis

71


related. Rick Southern discussed a petition for a moratorium on commercial cultivation in Half Moon Bay. He requested the issue be placed on a future ballot. Rosa Brady indicated support for a moratorium on commercial cultivation within city limits. Jim Kupek expressed concern regarding odor control and the impact on property value and quality of life. He urged the Council allow the people to vote on the matter. Yolanda Novalo, representing the Latino Council and Latino community, discussed children in the community and requested they be kept in mind during decision making. Carolyn Bettencourt discussed potential consequences to the youth of the community and expressed concern about the impact to emergency services. Lauren Silverman expressed opposition to a moratorium and suggested a slower, more educational approach to any decisions. Eric Hollister urged the Council to draft an ordinance, prior to January 1, 2018, to allow nurseries and testing. He discussed his nursery and future work force housing. He read a letter indicating support for coast side agriculture. Anne Martin discussed the negative impact of cannabis on her nephew and expressed concern about use by youth. She urged the Council to consider the impacts of cannabis use on youth in making its decision. Dick Martin presented a PowerPoint regarding local farmers. Joan Kersten questioned why the City was eager to proceed. She discussed traffic and accidents along Highway 92 and the effects of driving under the influence of cannabis. Bill Balson discussed youth in the community and urged separation of cannabis production and retail sales from youth. Laren Murphy expressed concern about the impact of greenhouses on property values. She questioned security requirements and noise pollution. Michelle Conde Sanchez, sophomore at Half Moon Bay High, discussed the effects

72


of cannabis use. She questioned who would benefit from allowing cannabis growth in the city. Luis Conde expressed opposition to any cannabis activities within city limits. Ismael Sanchez indicated opposition to cannabis in Half Moon Bay. Ken Armstrong stated he was interested in revitalizing local agriculture and cannabis cultivation. He encouraged utilizing the resources to successfully implement the cannabis industry. Tony Serrano, Latino Advisory Council, expressed concern regarding housing and the impact to farms. He requested additional time to understand the matter. Jane McAllister discussed marijuana use on the beaches. She questioned protection from second hand smoke and vaping. Nate Ray thanked the Council for slowing down the process to receive additional public input. George Muteff encouraged the Council to read the white paper “Green Acres.” He stated there were still many questions to be answered. Graham Hurrell expressed concern for the need for security and the cash only business. He questioned the advantages versus potential increased crime. Nancy Hanares stated the monetary increase would be for the benefit of investors. She expressed concern with traffic and decreased property values. Harold Turman expressed concern with the exiting supply of marijuana. He discussed drug use in Europe. He stated he did not see the pros for the community. Juliet Coulda discussed the impacts of cannabis and suggested additional studies. She stated the stakes were too high. Derek Coulda expressed concern about the effect on high school students. Peter Coulda, Student Body President of the Cunya School, stated commercial growing of cannabis should be prohibited. Gabriel Coulda stated cannabis growing should not be allowed because it would encourage drug use.

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Angelo Coulda stated Half Moon Bay should not allow cannabis growth due to the odor. Joseph Coulda stated commercialization of marijuana created a bad incentive for businesses. He referenced a Colorado study regarding drug use. Cosette Coulda indicated opposition to the industrialization of cannabis due to the impact on property values. She discussed the negative effects of marijuana use. Maggie Dambrosky stated the City should not allow commercialization of marijuana due to unknown long term impacts. Rebecca Coulda indicated opposition to legalization of commercial marijuana due to the impact on students. Derek Coulda Sr. stated the City should not allow commercial growth of cannabis because it was a violation of Federal law. He acknowledged the need to generate revenue but cannabis was not the right means. He urged the Council to carefully analyze the pros and cons. Edith Capaslay, San Mateo County Health System, discussed education efforts on the effects of cannabis use. She encouraged the Council to consider the impacts of drug use. Jim Houseman stated he was unsure whether he was in support or opposition. He stated he purchased a horse ranch in Oregon that was now surrounded by cannabis greenhouses, generating extreme noise. He encouraged strict ground rules if approved. Justin Shipp stated cannabis growth was a quick fix for farmers but had long term consequences. He stated the health risks were unknown. He encouraged continuation of the ban. He suggested the energy be redirected on other ways to help the farmers. Margarita Ruiz expressed concern about legalization of marijuana due to the impact on the youth. She discussed the odor and second hand smoke. Tim Rutters thanked the Council for taking a slower and deliberate approach. He listed questions to consider when deciding about allowing commercial cannabis. He referenced the effect on cannabis in other communities. He stated residents were 20 to 1 in favor of extending the moratorium. Dave Schorr stated most residents either wanted to extend the moratorium or

74


conduct additional study. He questioned the urgency to jump into the “pot” business.

RECESS Mayor Ruddock called a recess at 8:16 p.m. The meeting reconvened at 8:26

p.m. with Councilmember Eisen absent.

The Council asked questions of staff. Councilmember Rarback discussed the need to retain the City’s agricultural heritage. He discussed usefulness of medical marijuana. He expressed concern with overreliance on TOT. He discussed existing cannabis deliveries and the need to bring those taxes to the City. He expressed concern about illegal grows. He stated he was impressed with the community input. He stated greenhouse cultivation would not make it easier for youth to access marijuana. He stated he was not concerned with outsiders, buffer zones, and potential of becoming a druggy town. Vice Mayor Penrose expressed relief that there was no rush to decision. She discussed the Latino community’s concern regarding housing and suggested requiring housing with priority given to local workers if possible. She expressed concern with the odors. Councilmember Kowalczyk stated the issue at hand was cultivation and retail. He discussed varying effects of cannabis on users. He stated additional outreach and community engagement was needed. He indicated support for a potential consultant to prepare a white paper study of similar jurisdictions, tax and revenue analysis and community survey. He suggested gathering the information and coming back after July 1, 2018. He suggested two ballot measures for cultivation and retail be placed on the November 2018 ballot. Mayor Ruddock stated she wanted to do what was right for the community and the go‐slow approach. She discussed her goals to protect the viability of coastal agriculture. She stated agricultural land would be converted to residential if it was no longer viable. She stated larger scale cultivation of mature plants need to be vetted by the public. She stated she could support Class 4 nursery stock licenses. She indicated support for taking time to gather information for mature plant cultivation and retail either as a moratorium or as ballot measures on the November 2018 ballot. She stated manufacturing was somewhat attractive.

The Council discussed the item and asked questions of staff.

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MOTION

Councilmember Kowalczyk moved and Mayor Ruddock seconded a motion to direct staff to contract with a consultant to prepare a white paper study, with national data on community indicators as well as anecdotal information from jurisdictions with existing cannabis cultivation and retail, to prepare a tax and revenue analysis, and to conduct a community survey with a statistically relevant sample of Half Moon Bay and coastside residents in preparation of a potential ballot measure to be included in a future election.

The Council discussed the motion. The question was called and the motion carried 4‐0‐1, Councilmember Eisen absent. MOTION

Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to direct staff to develop two ballot measures for the November 2018 election regarding cultivation in Half Moon Bay and retail sales in Half Moon Bay.

The Council discussed the motion.

The question was called and failed 1‐3‐1, Mayor Ruddock, Mayor Pro Tem Penrose, and Councilmember Rarback dissenting and Councilmember Eisen absent.

The Council discussed Type 4 licenses.

MOTION

Councilmember Rarback moved and Vice Mayor Penrose seconded a motion to direct staff to prepare a draft ordinance to allow for public input and discussion regarding Class 4 cultivation of cannabis in previously designated greenhouses. The question was called and carried 3‐1‐1, Councilmember Kowalczyk dissenting, Councilmember Eisen absent.

Deputy City Attorney Engberg stated consumption of cannabis in public spaces was prohibited by state law. City Manager Gonzalez summarized the timeline and information to be brought back on questions raised. She stated the information would be posted on the website.

1.G. AGREEMENT WITH CASELLE INC. FOR THE PURCHASE AND IMPLEMENTATION

OF AN ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM Finance Director Carter presented the staff report. Councilmembers made comments and asked questions of staff.

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MOTION

Councilmember Kowalczyk moved and Councilmember Rarback seconded a motion to approve an agreement with Caselle Inc. for the purchase and implementation of an ERP System. The question was called and the motion carried 4‐0‐1, Councilmember Eisen absent. CITY COUNCIL REPORTS None. FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS None. ADJOURNMENT Mayor Ruddock adjourned the meeting at 10:14 p.m. Respectfully Submitted: Approved:


77

MINUTES


TUESDAY, DECEMBER 5, 2017


CONVENE REGULAR MEETING Mayor Ruddock called the meeting to order at 7:13 p.m. and led the pledge of allegiance. ROLL CALL PRESENT: Councilmembers Eisen, Rarback, Vice Mayor Penrose, and Mayor Ruddock. ABSENT: Councilmember Kowalczyk MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to move Item No. 3.C. prior to Item No. 2.A. The motion carried 4‐0‐1, Councilmember Kowalczyk absent. PROCLAMATIONS AND PRESENTATIONS None. MAYOR’S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE Mayor Ruddock discussed the successful Night of Lights Celebration. REPORT OUT FROM RECENT CLOSED SESSION MEETING None. CITY MANAGER UPDATES TO COUNCIL City Manager Gonzalez reported on the HMB Library Construction update. Mayor Ruddock announced the State of the City Address to be held on December 6, at 6:30 p.m.

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December 5, 2017 City Council Minutes Page 2 of 8

PUBLIC FORUM The following individuals addressed the City Council during Public Forum:

Donald Shierden Mayor Ruddock discussed staff’s efforts on the homeless issues and working to help Theresa.

Anne Martin

Eric Debode

Sam Rashkin

Eric Hollister

Sam Rashkin on behalf of Rua 1. CONSENT CALENDAR 1.A. WAIVE SECOND READING OF RESOLUTIONS AND ORDINANCES

1.B. APPROVAL OF MINUTES 1.D. REVISED CITY COUNCIL RULES OF PROCEDURES AND DECORUM 1.E. QUARTERLY FINANCIAL REPORT FOR THE FIRST QUARTER OF FISCAL YEAR

2017‐2018 1.F. AB1600 REPORT ON DEVELOPMENT IMPACT FEES 1.J. RENEWAL OF LICENSE AGREEMENT WITH SEA SURF AND FUN, THE PILLAR

POINT SURF SCHOOL, AND MAVERICKS EXPERIENCE SURF SCHOOLS 1.L. 2018 RESIDENTIAL DWELLING UNIT ALLOCATION PURSUANT TO HALF MAYOR

MOON BAY MUNICIPAL CODE CHAPTER 17.06 (MEASURE D) 1.M. AGREEMENT AMENDMENT FOR LOCAL COASTAL PROGRAM POLICY

CONSULTANT SERVICES 1.N. AMENDMENT NO. 2 TO AGREEMENT WITH BELLICCI AND ASSOCIATES FOR

DESIGN SUPPORT DURING CONSTRUCTION FOR THE CORREAS STREET UNDERGROUND UTILITY DISTRICT (UUD) 2016‐01 PROJECT

1.P. CONSTRUCTION CONTRACT CHANGE ORDER AND FINAL ACCEPTANCE OF THE 2017 MAIN STREET PAVEMENT REHABILITATION PROJECT.

MOTION Councilmember Kowalczyk moved and Vice Mayor Penrose seconded a motion to approve the Consent Calendar, with Item Nos. 1.C., 1.G., 1.H., 1.I., 1.K., and 1.O. pulled from the Consent Calendar for discussion. The motion carried 4‐0‐1, Councilmember Kowalczyk absent.

3. RESOLUTIONS AND STAFF REPORTS

3.C. PACIFIC RIDGE AT HALF MOON BAY SUBDIVISION UNITS 2 AND 3 (AILANTO)

City Attorney Engberg recused herself due to her law firm representing an

79


opponent to a portion of the project. Planning Manager Ekas presented the staff report. The Council asked questions of staff and discussed the item. The following citizens spoke during public comment:

Jerry Steinberg

John Ward MOTION

Councilmember Eisen moved and Councilmember Rarback seconded a motion to: 1) Approve the final subdivision maps and improvement agreements for the Pacific Ridge at Half Moon Bay Subdivision, Units 2 and 3; 2) accept, subject to improvement, the streets and utility easements offered for dedication to the public by the final maps for Units 2 and 3; 3) rescind Resolution No. C‐16‐07 in its entirety, allowing the immediate use of the traffic mitigation fees for Terrace Avenue and Highway 1 widening and signalization project; 4) call in the draw on Letter of Credit LGSF13336 (the traffic mitigation fee for Terrace Avenue and Highway 1 widening and signalization project in a total amount of $1,100,000) per paragraph 7 of the Settlement Agreement; 5) call in the first and second draws on Letter of Credit LGSF13781 (the CTMC fee, in a total amount of $2,835,00) per Special Condition 7 of the Coastal Development Permit; and 6) authorize the City Manager to execute the improvement agreements and record the required security instruments. The question was called and the motion carried 4‐0‐1, Councilmember Kowalczyk absent. 2. ORDINANCES AND PUBLIC HEARINGS

2.A. AMENDMENT TO AGREEMENT WITH THE CALIFORNIA PUBLIC EMPLOYEES’

RETIREMENT SYSTEM

Administrative Services Manager Brunson presented the staff report. The Council asked questions of staff and discussed the item. There were no public speakers.

MOTION

Councilmember Rarback moved and Councilmember Eisen seconded a motion to: 1) Adopt a Resolution of Intention to amend the contract with the California Public Employees’ Retirement System (CalPERS) to remove the exemption of the Recreation Leader I‐III

80


classification from the contract; and 2) conduct a public hearing and introduce on first reading, an ordinance amending the City’s contract with CalPERS. The question was called and the motion carried 4‐0‐1, Councilmember Kowalczyk absent. RECESS Mayor Ruddock called a recess at 8:23 p.m. The meeting reconvened at 8:31 p.m. with all Councilmembers present except Councilmember Kowalczyk. 3. RESOLUTIONS AND STAFF REPORTS (Continued) 3.A. HOMELESS ENCAMPMENT CLEANUP PLAN

Deputy City Manager Chidester and Management Analyst Acuna presented the staff report. The Council asked questions of staff and discussed the item. The following citizens spoke during public comment:

Robert Stebbens

Paulette Eisen

Sam Rashkin

The Council asked additional questions and discussed the item. MOTION

Vice Mayor Penrose moved and Councilmember Rarback seconded a motion to approve the plan for homeless encampment cleanup. The question was called and the motion carried 4‐0‐1, Councilmember Kowalczyk absent. 3.B. AGREEMENT WITH H.T. HARVEY & ASSOCIATES TO PROVIDE ENVIRONMENTAL

CONSULTING SERVICES CONCERNING HOMELESS ENCAMPMENT CLEANUP PLAN Deputy City Manager Chidester presented the staff report. The Council discussed the item and asked questions of staff. There were no public speakers.

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MOTION

Vice Mayor Penrose moved and Councilmember Eisen seconded a motion to authorize the City Manager to execute a Professional Services Agreement with H.T. Harvey & Associates for environmental consulting and permitting services related to homeless encampment clean‐up along portions of Pilarcitos Creek. The question was called and the motion carried 4‐0‐1, Councilmember Kowalczyk absent. 3.D. COASTAL CLEAN‐UP

Public Works Management Analyst Chong presented the staff report. The Council asked questions of staff and discussed the item. The following citizens spoke during public comment:

Sam Rashkin MOTION

Councilmember Rarback moved and Vice Mayor Penrose seconded a motion to: 1) Direct staff to enter into negotiations with Abundant Grace for the 1‐year pilot coastal clean‐up work program; 2) direct staff to return to the City Council in January with a formal agreement with Abundant Grace and the associated budget amendment paperwork; and 3) direct staff to return in January with a budget amendment allocating $25,000 for local litter clean‐up support. The question was called and the motion carried 3‐1‐1, Councilmember Eisen dissenting and Councilmember Kowalczyk absent.

The following items were pulled from the Consent Calendar for individual consideration: 1.C. 2018 CALENDAR OF CITY COUNCIL MEETINGS

Vice Mayor Penrose requested two days for a Council retreat, two extra meetings in February and one in July or August and requested the item be continued for discussion during the Council’s retreat. Mayor Ruddock suggested bringing the item back on January 16, 2018.

CONSENSUS

By consensus, the Council concurred to bring the matter back on January 16, 2018.

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1.G. DEPUTY CITY CLERK AND ADMINISTRATIVE ASSISTANT TO THE DEPARTMENT

HEAD CLASSIFICATION MODIFICATION

Councilmember Eisen suggested staffing decisions be deferred until a new City Manager was hired, and requested additional information. Vice Mayor Penrose requested additional information on the position changes and agreed that the decision should be deferred until a new City Manager was in place. Administrative Services Manager Brunson presented the staff report. Councilmembers made comments and asked questions of staff.

MOTION Councilmember Eisen moved and Vice Mayor Penrose seconded a motion to adopt a

resolution modifying the classification description for the Deputy City Clerk and the Administrative Assistant to the Department Head position. The motion carried 4‐0‐1, Councilmember Kowalczyk absent.

1.H. AMENDMENT OF THE FISCAL YEAR 2017‐2018 PERSONNEL POSITION

SUMMARY TO REALLOCATE FUNDING FROM THE DEPUTY CITY CLERK POSITION TO A FULL‐TIME ADMINISTRATIVE ASSISTANT FOR THE CITY CLERK DEPARTMENT

MOTION Vice Mayor Penrose moved and Councilmember Rarback seconded a motion to adopt a

resolution authorizing the amendment of the Fiscal Year 2017‐2018 Personnel Position Summary to reallocate funding from the Deputy City Clerk position to an Administrative Assistant position within the City Clerk Department effective December 5, 2017. The motion carried 4‐0‐1, Councilmember Kowalczyk absent.

1.I. RECLASSIFICATION OF SENIOR ACCOUNTANT AND ADMINISTRATIVE SERVICES

MANAGER CLASSIFICATIONS

City Manager Gonzalez presented the staff report. Councilmembers made comments and asked questions of staff.

MOTION Councilmember Rarback moved and Mayor Ruddock seconded a motion to adopt a

resolution authorizing reclassification of the Senior Account to a Finance Manager and the

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Administrative Services Manager to an Administrative Services Director and establishing the proposed salary range for each position.

The Council discussed the motion.

The motion was withdrawn.

The item was continued to January 16, 2018.

1.K. COMMUNICATION CONSULTANT SERVICES

The Council discussed the item and asked questions of staff.

MOTION Councilmember Rarback moved and Vice Mayor Penrose seconded a motion to adopt a

resolution authorizing the City Manager to sign and execute a one‐year agreement with Malcolm Smith for communication services, not to exceed $70,000. The motion carried 4‐0‐1, Councilmember Kowalczyk absent.

1.O. AMENDMENT NO. 1 TO THE AGREEMENT WITH BAY AREA GEOTECHNICAL

GROUP FOR SPECIAL INSPECTION AND TESTING SERVICES FOR THE CONSTRUCTION OF THE NEW HALF MOON BAY LIBRARY Councilmembers asked questions of staff and discussed the item.

MOTION Councilmember Eisen moved and Vice Mayor Penrose seconded a motion to adopt a resolution authorizing the City Manager to execute Amendment No. 1 with Bay Area Geotechnical Group (BAGG) on a time and material basis for an additional amount of $70,000 for special inspection and testing services for the new Half Moon Bay Library.

The Council asked additional questions and discussed the motion. The motion carried 3‐1‐1, Councilmember Rarback dissenting and Councilmember Kowalczyk absent. CITY COUNCIL REPORTS None. FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS None.

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ADJOURNMENT Mayor Ruddock adjourned the meeting at 11:03 p.m. Respectfully Submitted: Approved:


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BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY

AGENDA REPORT For meeting of: March 6, 2018

TO: Honorable Mayor and City Council VIA: David Boesch, City Manager FROM: Russell Brunson, Administrative Services Manager TITLE: CLASSIFICATION SIDE LETTERS BETWEEN THE CITY OF HALF MOON BAY AND

THE INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL NO. 39 AND THE REPRESENTED MANAGEMENT TEAM

______________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the City Manager to enter into Side Letters between the City of Half Moon Bay and the International Union of Operating Engineers Stationary Local No. 39, and the Represented Management Team. FISCAL IMPACT: There is no fiscal impact associated with this action. The City Council approved the additions, modifications, and necessary funding for classifications outlined in the Side Letters on the dates the classifications were added or modified.

STRATEGIC ELEMENT: This recommendation supports the Infrastructure and Environment Element of the Strategic Plan.

BACKGROUND: On May 7, 2013 and June 4, 2013, the City Council authorized the City Manager to execute Memoranda of Understanding with the Represented Management Team (Represented Management) and the International Union of Operating Engineers Local No. 39 (IUOE 39) respectively for agreements effective from July 1, 2013 to June 30, 2015. On July 21, 2015, the City Council authorized the City Manager to execute Memoranda of Understanding (MOU) with both IUOE 39 and Represented Management. The Memoranda of Understanding terms include a description of classifications represented by each labor group and salaries paid to each group’s respective classifications. Since the Memoranda of Understanding went into effect, staff, representatives from each employee group, and the City Council have approved the addition of classifications for both the IUOE 39 and Represented Management employee groups as follows:

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1. Associate Engineer and Assistant Engineer‐in April 2016, City Council approved budget adjustments for the creation of the Assistant Engineer classification and the reclassification of the CIP Project Manager classification to an Associate Engineer classification, and effective May 17, 2016, the positions were added to the classification plan.

2. Planner and Development Services Manager‐ in June 2016, City Council approved the fiscal year 2016‐2017 budget that included a Planning and Development Services Manager position, and effective August 16, 2016, City Council authorized the addition of the position to the classification plan.

3. Recreation Coordinator‐in February 2017 City Council authorized staff to provide recreation and facility rental services, and effective March 7, 2017, City Council authorized the addition of the position to the classification plan.

4. Recreation Leader I, II, III‐in February 2017, City Council authorized staff to provide recreation and facility rental services, and effective April 4, 2017, City Council authorized the addition of the position to the classification plan.

5. Associate Planner and Senior Planner‐in June 2017, the City Council approved the Fiscal Year 2017‐2018 budget that included the addition of the Associate Planner classification, and the reclassification of the Senior Management Analyst position to a Senior Planner position, and effective July 18, 2017, City Council authorized the addition of the positions to the classification plan.

6. Maintenance Worker I‐in June 2017, the City Council approved the Fiscal Year 2017‐2018 budget that included the addition of two Maintenance Worker I positions to support the Public Works Maintenance Division, and effective August 15, 2017, City Council approved the classification modification.

The City memorialized the changes in classifications described above by sending a memo to the representative of the union or association representing the position, either the IUOE 39 Union or the Represented Management Association. Staff then presented the changes in the classification plan to City Council for approval and a resolution to memorialize the changes. In October 2017, the IUOE 39 Union requested the City change its process and memorialize the classification modifications and additions made from June 2015 to October 2017 through a Side Letter Agreement. DISCUSSION: The Meyers‐Milias‐Brown Act (MMBA) regulates labor‐management relations in California local government. Section 3504 of the MMBA requires that the City meet and confer in good faith with representatives of unions or associations to discuss wages, hours and other conditions of employment. The MOUs with the Represented Management Association and the IUOE 39 Union each contain lists of the classifications included in the respective labor groups. Additions to the classifications included in each MOU are considered changes to the terms of the MOUs that trigger the City’s duty to meet and confer with the labor groups under the MMBA. 87

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While the City has been memorializing the changes in the classification plan using a past practice that did not include side letters, the labor groups still have a legal right to meet and confer with the City to discuss altering how the City and labor groups memorialize changes to the classification plan. Staff has met and conferred with both IUOE 39 and Represented Management to develop a Side Letter Agreement with each to memorialize the classification changes and altered terms of the respective MOUs. Staff also recommends that all future classification changes presented to the City Council will include a Side Letter Agreement memorializing classification changes. ATTACHMENT:

Resolution authorizing the City Manager to enter into Side Letters between the City of Half Moon Bay and the International Union of Operating Engineers Stationary Local No. 39, and the Represented Management Team

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Resolution No. C‐2018‐____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE CITY MANAGER TO ENTER INTO SIDE LETTERS BETWEEN THE CITY OF HALF MOON BAY AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL NO. 39 AND THE

REPRESENTED MANAGEMENT TEAM

WHEREAS, on July 21, 2015, the City Council authorized the City Manager to execute

Memoranda of Understanding with both the International Union of Operating Engineers Local

No. 39 (IUOE 39) and the Represented Management Team (Represented Management) for

agreements effective from July 1, 2015 to June 30, 2018; and

WHEREAS, the Memoranda of Understanding terms include a description of

classifications represented by each labor group and salaries paid to each group’s respective

classifications; and

WHEREAS, the City wishes to memorialize City Council approved classification

modifications and additions to the IUOE 39 and Represented Management Memoranda of Understanding during their respective effective dates through Side Letters; and

WHEREAS, the proposed side letters have been prepared and are attached as EXHIBITS A and B; NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby authorize the City Manager to execute Side Letters with IUOE 39 and the Represented Management Team for all represented classifications added or modified from July 1, 2015 to March 6, 2018.

***************************************************************** I, the undersigned, hereby certify that the forgoing Resolution was duly passed and adopted on the 6th day of March, 2018 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

ATTEST: APPROVED: ___________________________ _______________________ Jessica Blair, City Clerk Deborah Penrose, Mayor

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1

CITY OF HALF MOON BAY City Hall • 501 Main Street • Half Moon Bay • 94019

Side Letter Agreement

Between

The City of Half Moon Bay and

The International Union of Operating Engineers Stationary Local No. 39

This agreement is a Side Letter to the current Memorandum of Understanding (MOU) effective from July

1, 2015 through June 30, 2018, entered into by the City of Half Moon Bay and the International Union of

Operating Engineers Stationary Local No. 39. The purpose of this Side Letter is to memorialize

previously negotiated classification modifications and additions as follows:

1. Recreation Leader I, II, III – added classifications on May 4,2017

a. Effective May 4, 2017, the positions were added to the classification plan.

b. MOU Section 2.1 is amended to include this position as a position represented by Local

39.

2. Maintenance Worker I – modified classification on August 15, 2017

a. Effective August 15, 2017, the position was added to the classification plan.

b. MOU Section 2.1 is amended to include this position as a position represented by Local

39.

______________ ________ _______________ _________ Michael Hart Date Catherine Engberg Date Local 39 Representative City Attorney _____________________ ____________ _____________________ _____________

Steve Crouch Date David Boesch Date Local 39 Director of City Manager Public Employees

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1

CITY OF HALF MOON BAY City Hall • 501 Main Street • Half Moon Bay • 94019

Side Letter Agreement

Between

The City of Half Moon Bay and

Represented Management Team Members

This agreement is a Side Letter to the current Memorandum of Understanding (MOU) effective from July 1,

2015 through June 30, 2018, entered into by the City of Half Moon Bay and the Represented Management

Team Members. The purpose of this Side Letter is to memorialize previously negotiated classification

modifications and additions as follows:

1. Associate Engineer and Assistant Engineer

a. Effective May 17, 2016, the positions were added to the classification plan.

b. MOU Section 2.1 is amended to include these positions as positions represented by

Represented Management Team Members.

2. Planner and Development Services Manager a. Effective August 16, 2016, the position was added to the classification plan. b. MOU Section 2.1 is amended to include this position as a position represented by Represented

Management Team Members.

3. Recreation Coordinator a. Effective March 7, 2017, the position was added to the classification plan. b. MOU Section 2.1 is amended to include this position as a position represented by Represented

Management Team Members.

4. Associate Planner and Senior Planner

a. Effective July 18, 2017, the positions were added to the classification plan.

b. MOU Section 2.1 is amended to include these positions as positions represented by

Represented Management Team Members.

______________ __________ _______________ ___________ Dan Barros Date Catherine Engberg Date Represented Management City Attorney Representative

_____________________ ____________ _____________________ _____________

Carlo Wei Date David Boesch Date Represented Management City Manager Representative

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TO: Honorable Mayor and City Council FROM: Yulia Carter, Finance Director TITLE: RECLASSIFICATION OF SENIOR ACCOUNTANT AND ADMINISTRATIVE SERVICES

MANAGER CLASSIFICATIONS ______________________________________________________________________________

RECOMMENDATION: Adopt a resolution authorizing reclassification of the Senior Accountant to a Finance Manager and the Administrative Services Manager to an Administrative Services Director, establishing the proposed salary range for each position and approving new job classifications. FISCAL IMPACT:

The FY 2017‐2018 impact of these reclassifications is $8,500. The FY 2017‐2018 Adopted budget approved the new classifications and provided sufficient funding based on a preliminary conservative estimate of the full year cost of the reclassification, which would now result in significant salary savings in this fiscal year.

STRATEGIC ELEMENT: This recommendation supports the Infrastructure and Environment and Fiscal Sustainability Elements of the Strategic Plan.

BACKGROUND: Per City Council direction, in preparation for the 2017‐2018 fiscal year budget, the City hired Management Partners, a firm that helps government agencies improve their operations, to conduct a staffing study to determine if the City’s existing staffing levels were sufficient to meet its current and future obligations established by the City Council’s Strategic Plan. On May 16, 2017, as part of a Fiscal Year 2017‐2018 budget study session, Management Partners provided the City Council findings from the staffing study conducted. Included in that report was the recommended reclassification of Senior Accountant to Finance Manager and the Administrative Services Manager to Administrative Services Director based on the work required by the organization and work being performed by the incumbents. On June 20, 2017, the City Council adopted the recommended budget including the reclassification of these two positions. Staff is now presenting recommendations based on additional analysis of the classifications and a request to reclassify the two positions.

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DISCUSSION: The level and type of work a staff member performs is determined by their classification title and description. The Personnel Officer may conduct a classification review to determine if a current classification description is representative of the position’s complexity and scope of responsibility. A classification review is also warranted if an employees’ duties and responsibilities have undergone significant changes over time that cause them to perform work outside of their existing classification. If a classification analysis determines that the classification title and or description does not reflect the work being performed by the person in the position, the position should be reclassified. As a result, the individual in the reclassified position is moved into a position with a title and description that reflects the duties the individual is being asked to perform and actually performs, or if no appropriate classification exists, the City may create a classification that contains their performed duties. In April 2017, Management Partners conducted extensive interviews with staff and analyzed City Council priorities, and existing and future obligations to determine if the City had appropriate staffing levels to effectively complete its obligations under the City Council Strategic Plan. As part of its analysis, Management Partners and the City Manager recommended that the Senior Accountant and Administrative Services Manager positions be reclassified because the individuals in the positions were being asked to and were performing work above their respective classifications. City Council requested a more in‐depth analysis of the classifications be conducted and recommendations be brought forth at a future meeting. City Council also approved the FY 2017‐18 budget, which included funding for the reclassification of the two positions pending results from the future classification analysis. In October 2017, the City retained CPS HR, an agency that provides human resources services to government and non‐profit agencies, to conduct a detailed classification and compensation study for the Senior Accountant and Administrative Services Manager positions. The objective of this study was to evaluate the current duties and responsibilities of the classifications, update the classification specifications as appropriate, determine whether reclassification was warranted, and recommend salaries for the positions, if reclassified, based on the City’s established policy of recommending salaries based on a review of 19 agencies. CPS HR reviewed the City’s classifications, organizational structure, salary schedule, and interviewed and surveyed responses from the employees currently in the positions (incumbents) to understand the organization’s structure and each individual’s duties and responsibilities. CPS HR also reviewed the same with each employee’s direct supervisor. Upon review, CPS HR determined that the incumbent in the Senior Accountant position has assumed the management of Accounts Receivable, Accounts Payable, Payroll functions, and their associated staff members, as well as primary responsibilities for the annual audit process and will be expected to continue to manage those functions and staff in the future. The title of Senior generally indicates an advanced journey level position that requires complex and professional duties that may involve carrying out assigned research, evaluation and analysis, and making high‐

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level recommendations. Senior level positions are often responsible for lead level duties that may involve training and evaluating the work of others. Managers, on the other hand, are responsible for planning, organizing, budgeting, and implementing programs and activities of an assigned unit or functional area within a department. The title of Manager aligns with the incumbent’s ownership of assigned accounting and finance functions and supervisory duties of direct reports. Based on the core job duties and responsibilities of this position identified through their analysis, CPS HR determined that the position should be reclassified to the Finance Manager position. In analyzing the Administrative Services position, CPS HR determined that the title of Director is most often reserved for positions that are accountable for all resources and activities within a department. The position is responsible for long and short‐term service results, internal policy development and implementation, and the overall efficiency and effectiveness of the department, on the other hand, managers are typically tasked with implementation of the strategies and vision they are provided. Based on the core job duties and responsibilities of the Administrative Services Manager position, which have been to define the direction, set departmental goals, develop and implement all activities and be legally and ethically accountable for the Human Resources, Information Technology and Emergency Preparedness divisions, CPS HR determined that the position should be reclassified as Administrative Services Director position. This change will also create consistency among the Director level classifications within the City, as the Administrative Services Manager is currently the only executive lead position that does not hold a director title. The proposed Administrative Services Director classification will continue to be responsible for the planning and execution of all Human Resources, Information Technology (IT) and Emergency Services programs and activities including labor relations and negotiations; workers’ compensation; training and development; processing of grievances and administrative investigations; contract management; management of the City’s network, hardware and software applications; development and implementation of IT, emergency preparedness and emergency response policies and procedures; and training staff in emergency preparedness and emergency response. This classification provides direct supervision to the City Administrative support team and management of the City’s IT consultant technicians. The Administrative Services Director is an exempt classification in the City’s executive team. It should also be noted that the Administrative Services Manager current salary range is below that of non‐executive level staff within the organization, which creates a city‐wide salary alignment. Reclassification of both positions allows the City to accurately represent the duties and responsibilities at a level that is consistent with the work currently required and performed by each incumbent. The proposed reclassifications are also required for recruitment in the event that the positions become vacant and the City needs to hire employees with the requisite experience and skills necessary to effectively meet the requirements of the job to serve staff and the community, and to accurately represent what is required of the position. The recommendation and revised classification specifications enable current and future employees to have realistic expectations, understanding of essential duties and responsibilities, ensure that future candidates have the experience and skills necessary to perform the job effectively, be

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appropriately and fairly compensated for those duties, and allow the City to stay competitive with the Silicon Valley labor market. Salary ranges for all City positions are established by City policy, which is set at an average salary of 19 previously negotiated and agreed upon comparison agencies (Attachment 2). Therefore, the recommended salary ranges for these two positions are consistent with the current City policy. The Finance Manager monthly salary range would be set at $9,418 ‐ $11,447, and the Administrative Services Director monthly salary range would be set at $11,820 ‐ $14,368. The table below demonstrates a salary schedule of each step for proposed classifications as they compare to the current Senior Accountant and Administrative Services Manager job classes.

Steps A B C D E

Monthly Salary Ranges

Position

Finance Manager 9,418 9,889 10,383 10,902 11,447

Senior Accountant 7,831 8,221 8,631 9,063 9,516

Administrative Services Director 11,820 12,411 13,032 13,684 14,368

Administrative Services Manager 9,334 9,800 10,290 10,804 11,343

The adopted FY 2017‐2018 budget approved the new classifications and provided sufficient funds for the reclassifications for the entire fiscal year based on the preliminary conservative salary analysis. If these reclassifications go into effect on March 6, 2018, the actual FY 2017‐2018 impact of $8,524 in total compensation adjustment, will result in salary savings over the adopted budget, and will include salary adjustment of $3,872 from the Senior Accountant to the Finance Manager position, and $4,652 from the Administrative Services Manager to the Administrative Services Director. This is based on current MOU promotional step placement covenants for the incumbent Senior Account and Administrative Services Manager, who would be placed at Step C and Step B of new classifications, respectively. If City Council chooses to not approve the reclassifications, the incumbents will remain in their existing classifications and can no longer perform tasks that are outside of the respective classification descriptions. This work will likely be contracted out to consultants at a higher cost than the salary change based on the reclassification and will require additional oversight from the City Manager and Finance Director, who are direct supervisors for these two positions. Additionally, the City may risk potential challenges related to employee morale and retention. ATTACHMENTS:

1. Resolution (with Finance Manager and Administrative Services Director classifications) 2. List of 19 comparison agencies 3. CPS HR Report (available upon request)

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Resolution No. C‐2018‐__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING RECLASSIFICATION OF SENIOR ACCOUNTANT TO FINANCE MANAGER AND ADMINISTRATIVE SERVICES MANAGER TO ADMINISTRATIVE SERVICES DIRECTOR AND

ESTABLISHING THE SALARY SCHEDULE FOR THE POSITIONS

WHEREAS, Chapter 2.50 of the Half Moon Bay Municipal Code establishes a personnel system and procedures for the administration of personnel matters; and WHEREAS, said Chapter requires that the City Manager, as Personnel Officer, prepare and recommend to the City Council a position classification plan, class specifications, and revisions thereto; and WHEREAS, said Chapter requires that personnel rules and policies be adopted by resolution of the City Council; and WHEREAS, on May 16, 2017, the City Manager and Finance Director presented an informational report to the City Council that suggested reclassifications of the Senior Accountant and the Administrative Services Manager positons; and WHEREAS, consultant CPS HR has studied the proposed reclassification of Senior Accountant to Finance Manager and the Administrative Services Manager to Administrative Services Director and finds the positions should be reclassified to address the higher level of responsibilities being performed by the incumbents and potential recruitment and alignment issues;

WHEREAS, CPS HR conducted a salary survey to develop a proposed salary range for the Finance Manager and Administrative Services Director.

NOW, THEREFORE, BE IT RESOLVED THAT the Classification Plan is hereby amended by reclassifying the Senior Accountant to Finance Manager and Administrative Services Manager to Administrative Services Director; the City Council of Half Moon Bay approves the classification specifications set forth in Exhibits 2‐3 attached hereto and incorporated herein by this reference; and the salary schedule shall be established as follows:

Finance Manager ‐ $9,418 ‐ $11,447 per month

Administrative Services Director ‐ $11,820 ‐ $14,368 per month

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***************************************************************** I, the undersigned, hereby certify that the forgoing Resolution was duly passed and adopted on the 6th day of March, 2018 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:




ATTEST: APPROVED: ___________________________ _______________________ Jessica Blair, City Clerk Deborah Penrose, Mayor

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of 4 Finance Manager Represented Management December 2017

Class Title: Finance Manager Status: Exempt Department: Finance Reports To: Finance Director Employee Group: Represented Management Adopted by City Council/Resolution Number: Modified:

DEFINITION Under general direction, the Finance Manager performs professional accounting and auditing work, records and reports financial transactions and provides budgetary control for assigned funds and City departments; analyzes and prepares various budgetary documents and financial reports; reviews fiscal records; assists in the maintenance of the City’s general accounting system; maintains the fixed asset program; assists in preparing City financial policies; acts as primary liaison to the external and governmental auditors, and prepares state and federal reports and financial statements and analyses. SUPERVISION RECEIVED/EXERCISED The Finance Manager reports to the Finance Director. This class is responsible for supervising accounting staff and managing areas such as, accounts payable, payroll, and revenue collection. IMPORTANT AND ESSENTIAL DUTIES (ILLUSTRATIVE ONLY)

The Finance Manager is responsible for, but not limited to, the following duties:

Participates in the posting, balancing and reconciliation of the General Ledger and subsidiary accounts and City bank accounts.

Controls budget for various City departments and projects determining if funds are available and expenditures are properly classified; researches and analyzes transactions to resolve budget problems; provides analysis of available funds.

Supervises the City’s payroll, accounts payable, and account receivable function.

Prepares work papers, financial statements and various reports for internal accounting, external auditors, and for Federal, State and other outside agencies.

CITY OF HALF MOON BAYJob Specification

98


Prepares fund balance projections and review with operating departments.

Makes journal entries and keeps balance sheets on all transactions to ensure maintenance of accurate accounting records.

Prepares bank reconciliation and assists with year‐close of City books. Provides support documentation, schedules, and reports, and provides other assistance during annual audits.

Audits and processes payments for various contracts and miscellaneous expenses.

Monitors and reports on the status of State and Federal grants; reviews and audits grant contracts, amendments and other documents to ensure grant compliance.

Performs fixed assets accounting, monitors and maintains accurate and up‐to‐date records on City's fixed assets.

Prepares various financial reports including but not limited to Comprehensive Annual Financial Report, Popular Annual Financial Report, components of the adopted budget, and quarterly financial reports.

Maintains capital improvement project records, reflecting the accurate year‐to‐date project costs.

Assists departmental personnel with proper expenditure coding, document preparation and other accounting related activities.

Participates in fiscal and accounting work in connection with budget preparation, purchasing activities, payroll analysis as assigned.

Keeps current on new regulations, develops effective procedures for financial operations and record keeping, and recommends or implements changes in accounting systems.

May delegate, plan, direct and assign accounting work to lower level staff. May be required to train, coach, monitor and evaluate staff performance.

Maintains effective working relationships with all levels of staff and with the public.

Assist Finance Director with preparing presentations; may attend Council meetings and/or present in the Finance Director’s absence.

Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:

Generally Accepted Accounting Principles (GAAP) and Basic Principles of Accounting as applied to Governmental Accounting Standards (GASB).

Principles, practices, methods, procedures and techniques used in governmental accounting, financial administration and budgeting.

Budget preparation and administration.

Grant and fund accounting.

Account analyses.

Financial statement preparation.

Auditing.

Basic billing, and collection procedures.

Applicable federal, state, and local laws, codes, and regulations.

Modern office practices, methods, and equipment, including a computer and applicable software.

Methods and techniques for record keeping and report preparation and writing.

Principles of supervision, training, and performance evaluation.

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Skill to:

Operate standard office equipment, including a computer and a variety of spreadsheet, word processing and software applications, including financial and accounting programs.

Examine and verify financial documents, reports and transactions.

Prepare a variety of financial statements, reports, and analyses.

Analyze, post, balance, and reconcile financial data, ledgers, and accounts. Ability to:

Direct, coordinate and review the work of assigned staff.

Perform mathematical calculations quickly and accurately.

Interpret, explain, and apply applicable laws, codes, and regulations.

Read, interpret, and record data accurately.

Organize, prioritize, and follow‐up on work assignments.

Work independently and as part of a team.

Make sound decisions within established guidelines.

Analyze complex issues and develop and implement an appropriate response.

Follow written and oral directions.

Observe safety principles and work in a safe manner.

Communicate clearly and concisely, both orally and in writing. EDUCATION AND EXPERIENCE Sufficient education and experience to satisfactorily perform the duties of this classification are required. Any combination of experience and training that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Education: Possess a Bachelor’s Degree from an accredited college or university, with major course work in accounting, finance, business administration, or a related field; and Experience: Four (4) years of governmental accounting and auditing experience which includes analysis or problem solving. Experience in government finance and Certified Public Accountancy License (CPA) is preferred. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

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WORKING CONDITIONS Working in a standard office environment is required in this position. The incumbent must travel to and from work site. LICENSES, CERTIFICATES AND REGISTRATIONS Possession a valid California Class “C” Driver's License.

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of 5 Administrative Service Director Unrepresented Management December 2017

Class Title: Administrative Service Director Status: Exempt Department: Administrative Services Reports To: City Manager Employee Group: Unrepresented Management Adopted by City Council/Resolution Number: Modified:

DEFINITION Under general direction of the City Manager, plans, organizes, and provides administrative direction and oversight in the Human Resources, Information Technology, and Emergency Services functional areas. Human Resources: Provides administrative direction and oversight to the human resources department. Responsible for planning and execution of all human resources programs and activities including: labor relations and negotiations, workers’ compensation, safety programs, classification and compensation studies, salary and benefits administration, training and development, processing of grievances and administrative investigations, policy development and implementation, maintenance of personnel records, and advising management on human resources matters. Information Technology: Provides administrative direction and oversight to the Information Technology department. Responsible for planning and execution of all Information Technology programs and activities including: acquisition of new or upgraded hardware and software applications, implementation and maintenance of City’s data and voice communication infrastructure, overseeing customer support for all IT applications, and the development and implementation of IT policies and procedures. Emergency Services: Responsible for the City’s emergency response programs including the development, execution, and maintenance of emergency operation plans, training staff in emergency preparedness and emergency response, coordinating with internal and external contacts and the community on disaster response efforts, and supervision of emergency preparedness staff. SUPERVISION RECEIVED/EXERCISED The Administrative Services Director receives general direction from the City Manager. Responsibilities include

CITY OF HALF MOON BAYJob Specification

102


functional supervision of full‐time and part‐time support staff. Supervises the City Administrative support team and performs related work as required. IMPORTANT AND ESSENTIAL DUTIES (ILLUSTRATIVE ONLY)

Human Resources:

Works closely with the City’s third‐party administrator in the administration of workers’ compensation claims and the safety program.

Provides for the effective administration of the City’s benefit plans.

Coordinates employee development, training, and job performance evaluation.

Monitors changes in laws, regulations and technology that relate to the human resource function and develop and implement policy and procedural changes, as necessary.

Assures that employee personnel files are maintained as required.

Manage the labor relations activities including the collective bargaining process, implementation of new contract provisions, and administering contract grievance procedures.

Provide human resources support to the City Manager and City personnel ensuring compliance with rules, regulations, laws, MOU’s and city.

Assist the City Manager in organizational development, including training, staffing positions, and career development.

Provide direction in classification and compensation studies; prepare and deliver reports based on findings and recommendations.

Advise City Manager and Department Directors in handling employee grievances and conduct administrative investigations.

Provides assistance to management, supervisors and staff in MOU and policy interpretation Information Technology:

Research, acquire, and implement new or upgraded hardware and software systems; maintains current knowledge of hardware, software, and network technology and recommends modifications as appropriate.

Develop and implement comprehensive citywide information technology program and telecommunication system in collaboration with the City Manager and Department Directors.

Directs the development and implementation of departmental policies, goals, and objectives.

Negotiate and administer contracts related to telecommunications and information technology systems.

Manage the training of City personnel in the use of hardware and software applications; develop user procedures, instructions, and policies for IT applications.

Manage customer support function for IT applications and computer hardware; provide assistance to management, supervisors and staff in efficient technology implementation.

Oversee the administration of the City’s website and web based applications and programs.

Ensures the effective administration of the City’s technology and communications resources.

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Administration/Emergency Services/Contract Management:

Oversee emergency preparedness programs and respond to City emergency situations during regular work hours and outside of regular work hours as required.

Contract management, including continuously monitor and evaluate the efficiency and effectiveness of contract service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and direct the implementation.

Manage the Special Events permit process.

Research, analyze, and prepare recommendations regarding a wide variety of new or existing programs, dealing with financial, organizational, and personnel issues.

Develop and maintain a strong customer service orientation in all programs and activities.

Plan, organize, direct, supervise, review, motivate and evaluate assigned support staff. Recommend employee actions, including performance improvement, discipline and safety adjustments; manage and approve time sheets, including overtime.

Oversee city emergency preparedness programs and safety programs for staff and the community.

Provide staff support to Council subcommittees or members of the Council, as appropriate.

Serve as liaison between the City Manager's office and community groups and business organizations within the city.

Lead operational processes that support the efficient coordination and communication between all contracting activities.

Attend public meetings to explain and promote city programs and policies. Make presentations before the City Council, and represent the City Manager at various boards and commissions, both within the city and outside.

Assist in the preparation of the City’s annual budget.

Assist in the preparation of the City Council agenda and the agendas for other boards and commissions.

Investigate complaints and recommend correct action; develop notification letters and other public information material.

Develop and maintain effective and positive working relationships with City staff, and the public.

Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of:

Principles and practices of: public administration and local government operations; organization, administration, budget, financial and personnel management; effective supervision and management; project management systems; and purchasing methods and principles.

Research and analytical techniques.

Laws, ordinances, and procedures related to municipal operations.

Computerized management systems.

Functions, operations and technology related to City financial, business and administrative applications and related hardware and software.

Current technology related to City applications, networks and telecommunications and the equipment and software required to maximize system support.

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Principles and procedures of standard business applications, such as word processing, spreadsheets and data base management.

Contract management.

Website design and maintenance.

Cable franchise management. Skill to:

Prepare budget analysis, cost projections, and cost‐benefit analysis.

Manage complex projects.

Operate contemporary office equipment, including computer systems and associated software.

Develop and implement goals, objectives, policies, procedures, work standards and internal controls for each department.

Develop and maintain equitable and consistent human resources programs and plans related to job analysis, classification and compensation, benefits administration, and labor relations.

Interpret, apply and explain complex laws, codes, regulations and ordinances.

Effectively representing each department and the City in meetings with governmental agencies, contractors, vendors, and various business, professional, regulatory and legislative organizations and skill to negotiate with such parties.

Ability to:

Analyze complex problems and make sound recommendations.

Generate and implement ideas.

Motivate others to excel.

Anticipate problems and bring them to the City Manager's attention.

Be politically astute and capable of making recommendations n a political environment.

Plan, organize, prioritize, direct, schedule and supervise City operation support programs and activities.

Communicate clearly and concisely both orally and in writing.

Establish, maintain and foster good working relationships with those supervised and contacted in the course of work.

Prepare, maintain, and interpret records and reports.

Evaluate operations and problems, recommend and implement efficiency and productivity improvements.

Prepare and administer a departmental budget.

Prepare projects and manage them to completion.

Learn, retain, interpret and apply pertinent provisions of the City’s Rules and Regulations, and City policies.

Adapt effectively to change.

Coordinate program activities and projects with City staff, other agencies, contractors and the public.

Manage highly sensitive and confidential information.

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EDUCATION AND EXPERIENCE Sufficient education and experience to satisfactorily perform the duties of this classification are required. Any combination of experience and training that would likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to graduation from a four year college or university with major course work in accounting, economics, human resources, business or public administration or a field related to the work; and Experience: Four years of supervisory or administrative experience in maintaining financial records and preparing statements in a public agency setting and previous administrative or professional experience related to the human resources, labor negotiations, emergency preparedness, contract management, and information systems function in a public agency setting. PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. WORKING CONDITIONS Working in an office environment is required in this position. The incumbent must travel to and from work site. Will be required to interact with customers with varying dispositions. LICENSES, CERTIFICATES AND REGISTRATIONS Possession a valid California Class “C” Driver's License.

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AGENCIES POPULATION FTE COUNT*

1 City of Belmont 25,835 133

2 City of Brisbane 4,282 56

3 City of Burlingame 28,806 153

4 City of Daly City 101,123 229

5 City of East Palo Alto 28,155 64

6 City of Foster City 30,567 109

7 City of Menlo Park 32,026 200

8 City of Millbrae 21,532 80

9 City of Pacifica 37,234 70

10 City of Redwood City 76,815 343

11 City of San Bruno 41,114 153

12 City of San Carlos 28,406 59

13 City of San Mateo 97,207 415

14 City of South San Francisco 63,632 249

15 Menlo Park Fire Protection District 90,000 12

16 Town of Atherton 6,914 39

17 Town of Colma 1,792 19

18 Town of Hillsborough 10,825 52

19 Town of Woodside 5,287 20

LIST OF AGENCIES

FOR CITYWIDE COMPENSATION ANALYSIS

(previously negotiated by labor and approved by Council)

* The FTE counts are based on each city's FY 2017-18 Adopted Budget and excludes public

safety

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AGENDA REPORT

For meeting of: March 6, 2018

TO: Honorable Mayor and City Council VIA: David Boesch, Interim City Manager FROM: John Doughty, Public Works Director Maz Bozorginia, City Engineer TITLE: HIGHWAY 1 SAFETY AND OPERATIONAL IMPROVEMENTS PROJECT ‐ SOUTH

(CIP PROJECT NO. 523) ______________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the Interim City Manager to:

1) Execute a funding agreement with San Mateo County Transportation Authority (SMCTA) to accept Measure A funds in the amount of $300,000 for the design of Highway 1 Safety and Operational Improvements Project‐South (CIP Project No. 523); and

2) Negotiate and execute a professional services agreement with Mark Thomas and Company Inc. for the preparation of Plans, Specifications and Estimates (PS&E) in the amount of $267,000.

FISCAL IMPACT: There are sufficient funds in the FY 2017‐18 Capital Improvement Program to fund the design of PS&E for the Highway 1 Safety and Operational Improvements Project—South. The CIP anticipated funding from SMCTA for design and project management. STRATEGIC ELEMENT: This recommendation supports the following Elements of the Strategic Plan: Infrastructure and Environment, Healthy Communities and Public Safety, and Inclusive Governance. BACKGROUND: Highway 1 is a critical north‐south arterial that connects residents to services, shopping, and activities in Half Moon Bay. School‐age children utilize the corridor for access to and from their schools. The lack of unprotected left turn lanes and left turn acceleration lanes continue to be a safety concern for residents and visitors. The lack of a bicycle/pedestrian path on the east side of Highway 1 and controlled east‐west access across Highway 1 contribute to safety concerns as well as a lack of choice for alternate modes of transportation.

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To address the safety and operational issues along Highway 1, the City submitted two separate applications to SMCTA for funding the Highway 1 Safety and Operational Improvements Projects. On October 4, 2012, the SMCTA awarded the City $3.5 million (for design, right‐of‐way, and construction) for each project for a total of $7 million. These projects have been included in the City’s Capital Improvement Program as Highway 1 Safety Operational Improvements ‐ North (CIP Project No. 538) and Highway 1 Safety Operational Improvements ‐South (CIP Project No. 523). The Highway 1 South project includes improvements for a new signalized intersection at S. Main Street/Higgins Canyon Rd and Highway 1. The new signal at S. Main and Highway 1 would provide protected turns for automobiles as well as a safe crossing for pedestrian/bicyclists across Highway 1 where the current closest signalized crossings are 0.3 miles to the north and 0.7 miles to the south. This new signalized intersection will be reconfigured to eliminate a high speed right turn from northbound Highway 1 and realign the intersection with Higgins Canyon Road. Landscaped highway medians and adjustments in turning lanes will improve safety and aesthetics for this section of Highway 1. On April 18, 2017, the City Council conducted a study session on the Highway 1 Safety and Operational Improvements Projects (North and South). After reviewing the latest project plans, the City Council directed staff to move forward with the Highway 1 South project and proceed with the preparation of the environmental document, obtain the Caltrans Project Engineering and Evaluation Report (PEER) and Coastal Development Permit. DISCUSSION: To execute a funding agreement with SMCTA and secure these funds, the City is required to obtain the approved Caltrans PEER, the final recorded environmental clearance, and the Coastal Development Permit. All these documents have now been completed and approved for the” South” project and provided to SMCTA, which has prepared and approved a funding agreement to provide $300,000 to the City for the preparation of the PS&E for the “South” project. There are no additional matching funds required by the City for this phase of the project. According to the agreement, PS&E must be completed by November 30, 2018 and the City will be reimbursed for 100% of the cost of the consultants up to $300,000. The City has received a proposal from Mark Thomas and Co Inc. for the preparation of PS&E for this project in the amount of $267,000. Mark Thomas and Company Inc. was selected by staff due to their familiarity with the project and the community and completion of the Caltrans PEER document. The balance of $33,000 will be utilized for project management under a professional services agreement with Peninsula Municipal Engineering Inc. previously approved by the City Council. Following approval by the City Council, staff and its consultant will complete the PS&E to obtain final Caltrans permit in order to advertise the “South” project for construction bids (in late 2018) and to enter into a second funding agreement with SMCTA for the construction Phase.

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Construction of the “South” project is expected to begin in the Spring of 2019 and complete by the end of 2019. ATTACHMENTS:

1. Resolution 2. SMCTA Funding Agreement 3. Mark Thomas Scope of Services and Fee Schedule

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RESOLUTION NO. C‐2018‐______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE AN AGREEMENT WITH SAN MATEO COUNTY

TRANSPORTATION AUTHORITY TO ACCEPT MEASURE A FUNDS IN THE AMOUNT OF $300,000 FOR THE DESIGN AND A PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS AND COMPANY INC. FOR PREPARATION OF THE PLANS, SPECIFICATIONS AND ESTIMATES (PS&E)

IN THE AMOUNT OF $267,000 FOR THE HIGHWAY 1 SAFETY AND OPERATIONAL IMPROVEMENTS PROJECT – SOUTH (CIP PROJECT NO. 523)

WHEREAS, on May 24, 2012, the San Mateo County Transportation Authority (SMCTA)

issued a call for projects for the Measure A Highway Program; and

WHEREAS, in response to the call for projects, the City of Half Moon Bay requested that SMCTA provide $3,500,000 in Measure A funds for Highway 1 Safety and Operational Improvements Project South; and

WHEREAS, on October 4, 2012, the SMCTA Board of Directors programmed up to

$300,000 for the design phase and $3,200,000 for the construction phase of the Project; and WHEREAS, the allocation of the Measure A funds for Design phase was conditioned on

approval of Permit Engineering Evaluation Report (PEER) and environmental clearance and the allocation for Construction is conditioned on completion of the Design phase; and

WHEREAS, the California Department of Transportation approved the PEER on

December 18, 2017 and environmental clearance has been secured for the Project, thereby satisfying the conditions of the allocation for the Design phase, and

WHEREAS, SMCTA and the City desire to enter into an agreement to establish the

process, terms and conditions governing the allocation and expenditure of Measure A funds for the Design phase of the Project; and

WHEREAS, City staff has negotiated with Mark Thomas and Company Inc. and

determined that the amount of $267,000 is adequate for completing the Plans, specifications and estimates for Highway 1 Safety and Operational Improvements Project South; and

WHERAS, Mark Thomas and Company Inc. was selected by staff due to their familiarity

with the project, the community and prior completion of the Caltrans PEER document. NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby authorizes the City Manager to:

1) Execute an agreement with SMCTA to accept Measure A funding in the amount of $300,000 for the design, and;

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2) A professional services agreement with Mark Thomas and Company Inc. for preparation of the Plans, Specifications and Estimates (PS&E) in the amount of $267,000 for the Highway 1 Safety and Operational Improvements Project – South (CIP Project No. 523). ******************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 6th day of March, 2018 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers: NOES, Councilmembers: ABSENT, Councilmembers: ABSTAIN, Councilmembers: ATTEST: APPROVED: ______________________________ _______________________________ Jessica Blair, City Clerk Deborah Penrose, Mayor

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ATTACHMENT 2

HIGHWAY PROGRAM CALL FOR PROJECTS 1 San Mateo County Transportation Authority/City of Half Moon Bay

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FUNDING AGREEMENT SAN MATEO COUNTY TRANSPORTATION AUTHORITY MEASURE A FUNDS

STATE ROUTE 1 (SR 1) SAFETY AND OPERATIONAL IMPROVEMENTS –

WAVECREST ROAD TO POPLAR STREET

This Funding Agreement (Agreement) is made this ___ day of _________, 2018 (Execution Date) by and between the San Mateo County Transportation Authority (TA) and the City of Half Moon Bay (Sponsor), each of which is referred to herein individually as "Party" and jointly as "Parties."

RECITALS

WHEREAS, on November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the Measure A half cent transaction and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan, beginning January 1, 2009 (Measure A); and WHEREAS, on May 24, 2012, the TA issued a call for projects for the Highway Program; and WHEREAS, in response to the call for projects, Sponsor requested that the TA provide $3,500,000 in Measure A funds for SR 1 Safety and Operational Improvements – Wavecrest Road to Poplar Street (Project); and WHEREAS, the Project meets the intent of the 2004 Transportation Expenditure Plan and the TA’s Strategic Plan 2014-2019; and WHEREAS, on October 4, 2012, the TA’s Board of Directors programmed up to $300,000 for the Design phase and $3,200,000 for the Construction phase of the Project from Measure A – Key Congested Areas through Resolution 2012-17; and

WHEREAS, the allocation of the Measure A funds for Design phase was conditioned on approval of Permit Engineering Evaluation Report (PEER) and environmental clearance and the allocation for Construction is conditioned on completion of the Design phase; and

WHEREAS, the California Department of Transportation approved the PEER on December 18, 2017 and environmental clearance has been secured for the Project, thereby satisfying the conditions of the allocation for the Design phase; and

WHEREAS, the TA and Sponsor desire to enter into this Agreement to establish the process, terms and conditions governing the allocation and expenditure of Measure A funds for the Design phase of the Project (Scope of Work).

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Now therefore, the Parties agree as follows:

SECTION 1: Scope of Work Oversight and Reporting

1.1 Sponsor Oversight; Work Plan. Sponsor is responsible for the completion of the Scope of Work as described in Exhibit A, "Scope of Work Information," which is attached to this Agreement and incorporated herein by this reference. Sponsor is responsible for procuring and administering any professional service and/or other contracts entered into in connection with the Scope of Work. Sponsor will oversee completion of the Scope of Work. Sponsor may appoint a designee or engage contractor(s) to perform work necessary for Scope of Work completion, but Sponsor remains responsible to the TA for the completion of the Scope of Work.

1.2 Required Approvals. Prior to commencement of the Scope of Work, Sponsor or its designee (e.g., a consultant) will obtain all applicable local, state and federal approvals and permits for the Scope of Work. In addition, Sponsor must comply with all applicable federal, state and local laws and regulations applicable to the Project. All real property appraisals must comply with Uniform Standards of Professional Appraisal Practice (USPAP). Any right-of-way activities involving property on the Caltrans right-of-way must be conducted in accordance with the current version of the Caltrans Right-of-Way manual.

1.3 Contract Award and Change Orders. Sponsor must comply with state and local agency requirements for the award of any contract(s) for the performance of the Scope of Work and any change orders. As the Scope of Work proceeds, Sponsor must advise the TA of any contracts awarded and change orders as part of the regular progress reporting requirements (Section 1.4). Notice of any contracts and change orders provided to the TA will not constitute approval by the TA of the contracts and change orders nor obligate the TA to provide funds in excess of its maximum contribution stated in Section 2.1 of this Agreement. 1.4 Progress Reports. Sponsor will prepare and submit to the TA monthly progress reports during the entire term of the Scope of Work and covering all Scope of Work activities for work completed during the previous month using the template in Exhibit B. The reports must describe:

a) The current status of, and any changes in, scope, schedule, budget, and funding plans of the Scope of Work and the Project;

b) Any risk factors;

c) The work performed during the previous quarter and projected for the next three months;

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d) Scope of Work Costs (as defined in Section 2.1, below) projected to be expended

during the next three months; and

e) Any other information requested by the TA.

1.5 Final Report. Within ninety (90) days of Sponsor’s final acceptance of the Scope of Work and all incidental work, Sponsor must prepare and submit to the TA a final report detailing the following and all other relevant information:

a) A description of the Project, including a statement detailing the overall progress and success of the Scope of Work and the Project, a compilation of any data collected during the active phase(s) of the Project, and changes/additions to the scope of the Project.

b) Total costs for the Scope of Work, including an accounting of all Measure A Funds expended in connection with the Scope of Work, and reflecting any unexpended Measure A Funds.

c) An explanation and the status of any outstanding obligations or potential obligations related to the Scope of Work.

d) A discussion of any pertinent issues or problems that arose during the implementation of the Scope of Work.

e) Any copies of press articles, press releases, newsletter articles and any other publicity materials regarding the Project.

f) Written confirmation, that no further reimbursements associated with the Scope of Work are anticipated and that all draw-down requests have been made.

g) Photographs for all construction projects that satisfactorily demonstrate: 1) site conditions before the Project was implemented; 2) work in progress; and 3) completed improvements.

1.6 Access to Records and Record Retention. At all reasonable times, Sponsor will permit the TA access to all reports, designs, drawings, plans, specifications, schedules and other materials prepared, or in the process of being prepared, for the Scope of Work by Sponsor or any contractor or consultant of Sponsor. Sponsor will also make available to the TA upon request any professional service agreements, change orders and any other agreements that are related to the Scope of Work. Sponsor will provide copies of any documents described in this Section to the TA upon request. Sponsor will retain all records pertaining to the Scope of Work for at least three years after completion of the Project.

1.7 Audits.

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a) The TA, or its authorized agents, may, at any reasonable time during business hours, conduct an audit of Sponsor’s performance under this Agreement. Sponsor will permit the TA, or its authorized agents, to examine, inspect, make excerpts from, transcribe or photocopy books, documents, papers and other records of Sponsor which the TA reasonably determines to be relevant to this Agreement.

b) Sponsor will transmit to the TA the Independent Auditor’s Report prepared for Sponsor’s Comprehensive Annual Financial Report within thirty (30) days of receipt by Sponsor and highlight the section that pertains to the Measure A funding.

SECTION 2: Funding and Payment

2.1 Funding Commitment. The TA allocates to Sponsor up to $300,000 for reimbursement of expenditures related to the Scope of Work (Scope of Work Costs) as provided in this Section 2. Sponsor will contribute, or provide for the contribution of, the entire amount in excess of $300,000 needed to complete the Scope of Work. The TA’s funding commitment under this Agreement in no way establishes a right for Sponsor to receive additional funding from the TA. All funding obligations of the TA under this Agreement are subject to downward adjustment based on actual sales tax receipts for the fiscal years indicated.

Sponsor will assess and confirm its ability to complete the Scope of Work within budget as part of the monthly reporting requirements established in Section 1.4, above. Sponsor must further notify the TA between reporting cycles if Sponsor determines that the budget will not be sufficient to complete the Scope of Work. The TA reserves the right to suspend its funding obligation as set forth in Section 3.4 of this Agreement upon such notice, and until Sponsor develops a credible funding plan acceptable to the TA to fund and complete the Scope of Work.

2.2 Use of Funds.

a) Measure A Funds shall be used only for direct eligible costs to complete the Scope of Work. The Sponsor is responsible for demonstrating to the TA that the expenses incurred were necessary to deliver the Scope of Work. Reimbursement for the following costs will require detailed documentation in accordance with generally-accepted accounting principles:

i. Scope of Work phases or components such as stakeholder/public outreach; development of planning studies, project initiation documents (PID), project study reports (PSR), environmental clearance, project approval and environmental document (PA&ED), project design, and plans specifications and estimates (PS&E); regulatory agency review; acquisition of right-of-way; construction, and construction management;

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ii. Costs directly tied to the implementation of the Scope of Work as more specifically defined in Exhibit C, “Definitions of Eligible Costs for Reimbursement,” which is attached to this Agreement and incorporated herein by this reference;

iii. Sponsor staff time for Scope of Work implementation;

iv. Project administration costs for the Scope of Work under this Agreement.

b) The following costs are not eligible for Measure A Highway Funds reimbursement:

i. Sponsor’s costs which are unrelated to the Scope of Work;

ii. Costs for entering into this Agreement;

iii. Maintenance, rehabilitation, routine operations of the Project or other facilities or programs; and

iv. Development of proposals, applications or agreements for Measure A or other funding programs.

c) Eligible costs are defined in greater detail in Exhibit C, “Definitions of Eligible

Costs for Reimbursement.” If Sponsor wishes to undertake items of work not covered under the Scope of Work concurrent with performing the Scope of Work, the cost for including and undertaking the additional work shall be segregated, and the costs borne exclusively by the Sponsor from a non-Measure A Highway Program funding source(s). In the event that an activity is not listed in Exhibit C, but Sponsor believes that it is an eligible cost, Sponsor may request that the TA consider reimbursing the Sponsor for the activity. The TA will have sole discretion to grant or deny Sponsor's requests.

d) Sponsor agrees that it shall use funds provided pursuant to this Agreement to supplement existing revenue, that funds provided pursuant to this Agreement may not be used to replace other local taxes or revenues already programmed and available for use for the same purpose, and that the Sponsor will use funds provided pursuant to this Agreement only for the Scope of Work.

If the TA determines that the Sponsor has used funds provided pursuant to this Agreement other than for the approved Scope of Work, the TA will notify Sponsor of its determination. The Sponsor shall, within thirty (30) days of notification of the TA’s determination, either (i) repay such funds to the TA, or (ii) provide to the TA an answer detailing the Sponsor’s understanding of how the funds in question were spent for the approved Scope of Work, to which the TA will respond within thirty (30) days of receipt. The TA’s response will be final, unless otherwise stated in the response, and the Sponsor shall repay any funds determined to have been used other than for the approved Scope of Work within

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thirty (30) days.

2.3 Reimbursement Basis. Sponsor may seek reimbursement for Scope of Work Costs incurred on or after the Execution Date. Scope of Work Costs must be incurred and paid by Sponsor prior to requesting reimbursement from the TA. Sufficient documentation must accompany all requests for reimbursement, including the submittal of all due monthly progress reports.

2.4 Accounting and Request for Reimbursement Procedures. Sponsor, in coordination with and to the satisfaction of the TA, will establish procedures for Scope of Work accounting and requests for reimbursement. These procedures will track and reflect the accumulation of the TA’s share of costs for all work within the Scope of Work. Sponsor will detail the TA’s share of Scope of Work costs for all work funded under this Agreement with each “Reimbursement Claim Form,” which is attached to this Agreement as Exhibit D and incorporated herein. Sponsor will maintain all necessary books and records in accordance with generally accepted accounting principles.

2.5 Invoices; Payments.

a) Sponsor must prepare and submit billing statements consistent with the Reimbursement Claim Form with all required supporting documentation. Supporting documentation may include, but is not limited to, copies of vendor invoices, timesheets, backup documentation, checks, and payment advice, and must include an accounting of the TA’s share of costs for the Scope of Work as contemplated by this Agreement.

b) For any property acquisitions for which Sponsor seeks reimbursement from the TA, Sponsor must provide the following supporting documentation for each property:

i. Copies of the final real estate appraisal and any appraisal review conducted on behalf of Sponsor;

ii. For any right-of-way activities involving property on the Caltrans right-of-way, written confirmation that the acquisition process was conducted in accordance with the then-current version of the Caltrans Right-of-Way manual;

iii. A Phase One Environmental Assessment and any recommended additional testing (unless waived by the TA);

iv. Copy of the offer package provided to the property owner(s);

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v. Copy of the Notice of Exemption or other required document for environmental clearance under CEQA/NEPA for the purchase of the property, and evidence of the date of filing such Notice; and

vi. Written justification acceptable to the TA of any settlement at an amount higher than the offer.

c) For each voluntary real property transaction, Sponsor must also provide:

i. Copy of the fully executed purchase and sale agreement;

ii. Copy of an executed and recorded deed, in a form consistent with the requirements set forth in the then-current Caltrans Right-of-Way manual;

iii. Copy of the Policy of Title insurance; and

iv. Copy of the final closing statement from the escrow.

d) For each real property acquisition undertaken through condemnation, Sponsor must also provide:

i. Copy of the recorded Final Order of Condemnation; and

ii. Copy of the litigation guarantee issued by a title insurer.

e) Sponsor must detail the tasks performed, associated costs, and Scope of Work Costs to be borne by the TA with each reimbursement request.

f) The TA will endeavor to disburse reimbursements for approved Scope of Work Costs within thirty (30) days after the TA's approval of each claim, subject to the limits on the TA's maximum contribution as established in Section 2.1. The TA's obligation to reimburse Scope of Work Costs to Sponsor as provided in this section is conditioned upon the TA’s prompt receipt of monthly progress reports from Sponsor pursuant to Section 1.4 above.

g) Invoices may be submitted, no more frequently than once a month, by e-mail to: [email protected]

SECTION 3: Term

3.1 Term. The term of this Agreement will commence on Execution Date and conclude upon the earliest of: (a) the TA’s final reimbursement to Sponsor for work performed hereunder, (b) termination by Sponsor or the TA pursuant to this Section 3, or (c) April 30, 2019.

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3.2 Sponsor's Right to Terminate; Repayment upon Termination. Sponsor may at any time terminate the Scope of Work by giving ten (10) days’ written notice to the TA of its election to do so. Upon such termination, Sponsor will not be reimbursed for any further Scope of Work Costs and will reimburse the TA for all monies paid by the TA and costs incurred by the TA in connection with the Scope of Work as well as all reasonable costs and expenses incurred to effect such termination within ninety (90) days of the TA’s submission to Sponsor of a detailed statement of such payments and costs.

3.3 Termination by the TA. The TA may terminate this Agreement, with or without cause, by giving ten (10) days’ written notice of such termination. If the TA terminates the Agreement for Sponsor’s default, Sponsor will reimburse the TA for all funds paid to Sponsor in connection with the Scope of Work, and for all costs incurred by the TA in connection with the Scope of Work as well as all reasonable costs and expenses incurred to effect such termination, within ninety (90) days of the TA’s submission to Sponsor of a detailed statement of such payments and costs. If the TA terminates the Agreement for convenience, the TA is obligated to pay to Sponsor all costs and expenses incurred by Sponsor up to the date of notice of termination, as well as all reasonable costs and expenses incurred to effect such termination.

3.4 Expiration/Suspension of TA's Financial Obligations. Any and all financial obligations of the TA pursuant to this Agreement expire upon the expenditure of TA’s maximum contribution to the Scope of Work as established in Section 2.1 above or the conclusion of the Term as defined in Section 3.1, whichever occurs first. The TA reserves the right to suspend its financial obligation, with ten (10) days’ advance notice, if Sponsor identifies a risk of not being able to complete the Scope of Work within budget. If Sponsor cannot provide a credible funding plan acceptable to the TA to fund and complete Scope of Work, the TA may terminate this agreement. If Sponsor identifies a risk of not being able to complete the Scope of Work within budget, failure to report such risk to the TA is cause for termination under Section 3.3.

3.5 Time of Performance. The Scope of Work must be completed no later than October 31, 2018.

3.6 Time Extension. If the Scope of Work cannot be completed within the Time of Performance as defined in Section 3.5, Sponsor must submit a request in writing to the TA no later than six (6) months before the Time of Performance for an extension for the Time of Performance. The TA will review the request, and grant the extension if it is justified in TA’s sole and complete discretion. Costs incurred for the Scope of Work after the Time of Performance are at risk of denial for reimbursement by the TA. The unreimbursed portion of the Measure A allocation will be retained by the TA for the Measure A Highway Program.

SECTION 4: Indemnification and Insurance

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4.1 Indemnity by Sponsor.

Sponsor shall indemnify, keep and save harmless the TA and its directors, officers, agents and employees against any and all suits, claims or actions related to the performance of the Scope of Work or the Project including, but not limited to, those arising out of any of the following:

a) Any injury to persons or property that may occur, or that may be alleged to have occurred, arising from the performance of the Project or implementation of this Agreement; or

b) Any allegation that materials or services developed, provided or used for the Project infringe or violate any copyright, trademark, patent, trade secret, or any other intellectual-property or proprietary right of any third party.

Sponsor further agrees to defend any and all such actions, suits or claims and pay all charges of attorneys and all other costs and expenses of defenses as they are incurred. If any judgment is rendered, or settlement reached, against the TA or any of the individuals enumerated above in any such action, Sponsor shall, at its expense, satisfy and discharge the same.

This indemnification shall survive termination or expiration of the Agreement.

4.2 Insurance. For the purposes of this Insurance section, "Entity" is defined as any entity designing, approving designs and/or performing the Scope of Work funded by this Agreement. Entities may include Sponsor, a contractor of Sponsor, another body on behalf of which Sponsor submitted its funding application, and/or a contractor of such other body.

All Entities will provide the appropriate insurance covering the work being performed. The insurance requirements specified in this section will cover each Entity’s own liability and any liability arising out of work or services of Entity subcontractors, subconsultants, suppliers, temporary workers, independent contractors, leased employees, or any other persons, firms or corporations (hereinafter collectively referred to as “Agents”) working on the Project. If Sponsor itself is an Entity, Sponsor must also provide its own insurance meeting the requirements of this Section.

a) Minimum Types and Scope of Insurance. Each Entity is required to procure and maintain at its sole cost and expense insurance subject to the requirements set forth below. Such insurance will remain in full force and effect throughout performance of the Scope of Work. All policies will be issued by insurers acceptable to the TA (generally with a Best’s Rating of A-10 or better). Each Entity is also required to assess the risks associated with work to be performed by Agents and to require that Agents maintain adequate insurance coverages with

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appropriate limits and endorsements to cover such risks. To the extent that its Agent does not procure and maintain such insurance coverage, an Entity is responsible for and assumes any and all costs and expenses that may be incurred in securing said coverage or in fulfilling Entity’s indemnity obligations as to itself or any of its Agents in the absence of coverage. Entities may self-insure against the risks associated with the Scope of Work, but in such case, waive subrogation in favor of the TA respecting any and all claims that may arise.

i. Workers’ Compensation and Employer’s Liability Insurance. Worker's

Compensation coverage must meet statutory limits and Employer’s Liability Insurance must have minimum limits of $1 (one) million. Insurance must include a Waiver of Subrogation in favor of the TA.

ii. Commercial General Liability Insurance. The limit for Commercial

General Liability Insurance in each contract and subcontract cannot be less than $1 (one) million. Commercial General Liability Insurance must be primary to any other insurance, name the TA as an Additional Insured, include a Separation of Interests endorsement and include a Waiver of Subrogation in favor of the TA.

iii. Business Automobile Liability Insurance. The limit for Business

Automobile Liability Insurance in each contract and subcontract cannot be less than $1 (one) million. Insurance must cover all owned, non-owned and hired autos, and include a Waiver of Subrogation in favor of the TA.

iv. Property Insurance. Property Insurance must cover an Entity’s and/or

Agent’s own equipment as well as any materials to be installed. Property Insurance must include a Waiver of Subrogation in favor of the TA.

v. Professional Liability Insurance. If deemed appropriate by Sponsor or an

Entity in consideration of the work required for the Project, insurance should cover each Entity's and any Agent’s professional work on the Project. The limit for Professional Liability Insurance in each appropriate contract and subcontract should not be less than $1 million.

vi. Contractors’ Pollution Liability Insurance and/or Environmental Liability

Insurance. If deemed appropriate by Sponsor or an Entity in consideration of the work required for the Project, insurance should cover potential pollution or environmental contamination or accidents. The limit for Pollution and/or Environmental Liability Insurance in each appropriate contract and subcontract should not be less than $1 million. Such insurance must name the TA as an Additional Insured and include a Waiver of Subrogation in favor of the TA.

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vii. Railroad Protective Liability Insurance. Insurance is required if the Project

will include any construction or demolition work within 50 feet of railroad tracks. The limit for Railroad Protective Liability Insurance in each appropriate contract and subcontract cannot be less than $2 million per occurrence and $6 million annual aggregate.

b) Excess or Umbrella Coverage. Sponsor and/or any other Entity may opt to

procure excess or umbrella coverage to meet the above requirements, but in such case, these policies must also satisfy all specified endorsements and stipulations for the underlying coverages and include provisions that the policy holder's insurance is to be primary without any right of contribution from the TA.

c) Deductibles and Retentions. Sponsor must ensure that deductibles or retentions

on any of the above insurance policies are paid without right of contribution from the TA. Deductible and retention provisions cannot contain any restrictions as to how or by whom the deductible or retention is paid. Any deductible or retention provision limiting payment to the named insured is unacceptable.

In the event that any policy contains a deductible or self-insured retention, and in

the event that the TA seeks coverage under such policy as an additional insured, Sponsor will ensure that the policy holder satisfies such deductible to the extent of loss covered by such policy for a lawsuit arising from or connected with any alleged act or omission of the Entity or Agents, even if neither the Entity nor Agents are named defendants in the lawsuit.

d) Claims Made Coverage. If any insurance specified above is provided on a claim-

made basis, then in addition to coverage requirements above, such policy must provide that:

i. Policy retroactive date coincides with or precedes the Entity's start of work (including subsequent policies purchased as renewals or replacements).

ii. Entity will make every effort to maintain similar insurance for at least three (3) years following Project completion, including the requirement of adding all additional insureds.

iii. If insurance is terminated for any reason, each Entity agrees to purchase an extended reporting provision of at least three (3) years to report claims arising from work performed in connection with this Agreement.

iv. Policy allows for reporting of circumstances or incidents that might give rise to future claims.

e) Failure to Procure Adequate Insurance. Failure by any Entity to procure

sufficient insurance to financially support Section 4.1, Indemnity by Sponsor, of

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this Agreement does not excuse Sponsor from meeting all obligations of Section 4.1 and the remainder of this Agreement, generally.

Prior to beginning work under this Agreement, Sponsor must obtain, and produce upon request of the TA, satisfactory evidence of compliance with the insurance requirements of this section.

SECTION 5: Miscellaneous

5.1 Notices. All notices required or permitted to be given under this Agreement, excluding progress reports, the final report, and invoices, must be in writing and mailed postage prepaid by certified or registered mail, return receipt requested, or by personal delivery or overnight courier, to the appropriate address indicated below or at such other place(s) that either Party may designate in written notice to the other. Notices are deemed received upon delivery if personally served, one (1) day after mailing if delivered via overnight courier, or two (2) days after mailing if mailed as provided above.

To TA: San Mateo County Transportation Authority 1250 San Carlos Avenue P.O. Box 3006 San Carlos, CA 94070-1306 Attn: Martha Martinez TA Secretary

To City of Half Moon Bay: City of Half Moon Bay 501 Main Street Half Moon Bay

Attn: Ray Razavi Public Work Director 5.2 No Waiver. No waiver of any default or breach of any covenant of this Agreement by either Party will be implied from any omission by either Party to take action on account of such default if such default persists or is repeated. Express waivers are limited in scope and duration to their express provisions. Consent to one action does not imply consent to any future action.

5.3 Assignment. Parties are prohibited from assigning, transferring or otherwise substituting their interests or obligations under this Agreement without the written consent of all other Parties.

5.4 Governing Law. This Agreement is governed by the laws of the State of California as applied to contracts that are made and performed entirely in California.

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5.5 Compliance with Laws. In performance of this Agreement, the Parties must comply with all applicable Federal, State and local laws, regulations and ordinances.

5.6 Modifications. This Agreement may only be modified in a writing executed by both Parties.

5.7 Attorneys' Fees. In the event legal proceedings are instituted to enforce any provision of this Agreement, the prevailing Party in said proceedings is entitled to its costs, including reasonable attorneys' fees.

5.8 Relationship of the Parties. It is understood that this is an Agreement by and between Independent Contractors and does not create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship other than that of Independent Contractor.

5.9 Ownership of Work. All reports, designs, drawings, plans, specifications, schedules, studies, memoranda, and other documents assembled for or prepared by or for, in the process of being assembled or prepared by or for, or furnished to Sponsor under this Agreement, are the joint property of the TA and Sponsor, and will not be destroyed without the prior written consent of the TA. The TA is entitled to copies and access to these materials during the progress of the Project and upon completion or termination of the Project or this Agreement. Sponsor may retain a copy of all material produced under this Agreement for its use in its general activities. This Section does not preclude additional shared ownership of work with other entities under contract with Sponsor for funding of the Project.

5.10 Non-discrimination. Sponsor and any contractors performing services on behalf of Sponsor will not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religion, national origin or ancestry, age, sex, sexual orientation, marital status, pregnancy, childbirth or related conditions, medical condition, mental or physical disability or veteran’s status, or in any manner prohibited by federal, state or local laws.

5.11 Warranty of Authority to Execute Agreement. Each Party to this Agreement represents and warrants that each person whose signature appears hereon is authorized and has the full authority to execute this Agreement on behalf of the entity that is a Party to this Agreement.

5.12 Severability. If any portion of this Agreement, or the application thereof, is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining portions of this Agreement, or the application thereof, will remain in full force and effect.

5.13 Counterparts. This Agreement may be executed in counterparts.

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5.14 Attribution to the TA. Sponsor must include attribution that indicates work was funded with Measure A Funding from the TA. This provision applies to any project, or publication, that was funded in part or in whole by Measure A Funds. Acceptable forms of attribution include TA branding on Project-related documents, construction signs, public information materials, and any other applicable documents.

5.15 Entire Agreement. This Agreement constitutes the entire agreement between the Parties pertaining to its subject matter and supersedes any prior or contemporaneous written or oral agreement between the Parties on the same subject.

IN WITNESS WHEREOF, the Parties have hereunder subscribed their names the day and year indicated below.

CITY OF HALF MOON BAY

By: Name: Its: Approved as to Form: Legal Counsel for the City of Half Moon Bay

SAN MATEO COUNTY TRANSPORTATION AUTHORITY

By: Name: Jim Hartnett Its: Executive Director

Attest: Authority Secretary Approved as to Form: Legal Counsel for the TA

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Exhibit A: Scope of Work Information

Exhibit B: Progress Reporting Template

Exhibit C: Permissible Costs for Reimbursement

Exhibit D: Reimbursement Claim Form

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EXHIBIT A: SCOPE OF WORK INFORMATION

SR 1 Safety and Operational Improvements: Wavecrest Road to Poplar Street Design Phase

Sponsoring Agency: City of Half Moon Bay Contact: Ray Razavi (650)483-1618 [email protected] 501 Main Street, Half Moon Bay, CA 94019 Implementing Agency: City of Half Moon Bay Contact: Ray Razavi (650)483-1618 [email protected] 501 Main Street, Half Moon Bay, CA 94019 Overall Project Description: This Project proposes safety enhancements and operational improvements on the scenic SR 1 and its intersecting city streets generally from Wavecrest Road to Poplar Street. The Project includes lane reconfiguration along SR 1 between Wavecrest Road and Seymour Street; traffic signals, lightings and roadway improvements at the intersections of SR 1/Poplar Street and SR 1/Main Street/Higgins Canyon Road. In February 2014, Caltrans completed the construction of traffic signals, lightings and intersection improvements at the SR1/Poplar Street intersection with a total design cost of $150,000. This Project will continue the remaining work as described in the “Measure A Funded Scope of Work” section below. City of Half Moon Bay is currently planning a separate project (City Project) to construct a decomposed granite path adjacent to Higgins Canyon Road south of Main Street and to install a landscaped entry monument at the southeast corner of the SR/1 Main Street intersection. It is anticipated the City Project will be funded entirely by the City of Half Moon Bay. Measure A Funded Scope of Work:

SR 1 carries two traveled lanes in each direction between Seymour Street and Main Street. The southbound lanes drop into one lane immediate south of Main Street. The Project proposes to extend the two southbound traveled lanes southerly to the intersection of Wavecrest Road. The second lane will be striped as right-turn only lane into Wavecrest Road. The Project will also

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lengthen the existing southbound left-turn lane at Main Street to provide additional storage.

The intersection of SR 1 at Main Street/Higgins Canyon Road intersection will be reconfigured and signalized. The project will construct a short segment of multi-use path along Main/Higgins Canyon Road east of SR 1. The new multi-use path will be connected to the existing multi-use trail on the west side of SR 1 through the crosswalk at SR 1/Main Street intersection. The median islands on SR 1 and gateway areas will be landscaped. Other improvements include drainage, pavement widening, lighting, pavement delineation and installation of roadside signs. All proposed improvements will be within existing public right-of-way of State and the City. The construction cost is estimated at $2,110,000. The Measure A Funded Scope of Work is shown in the attached “GeD” Exhibit and is described in the approved Permit Engineering Evaluation Report. Scope of Work Schedule: Begin End _ Environmental 05/17 01/18 Design 03/18 11/18 Construction 02/19 10/19 Scope of Work Budget/ Source of Funding: Include funding plan for Scope of Work defined above, including use of TA staff and/or consultant support if applicable.

Task/Activity Measure A

Funding Amount

Other Sources* Total

List Fund Source Amount Design and Project Management (PS&E) $300,000 -- $0 $300,000

TA Support (if applicable) $0 -- $0 $0

Total: $300,000 $0 $300,000

* The other fund sources are provided for information purposes.

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Cash Flow Projection for Measure A Funds only The cash flow projection is provided for informational purposes only.

Task/Activity

FY18

Subtotal FY18

FY19

Subtotal FY 19

1st Quarter

(Jul 1-Sept 30)

2nd Quarter

(Oct 1-Dec

31)

3rd Quarter

(Jan 1-Mar

31)

4th Quarter

(Apr 1-Jun

30)

1st Quarter

(Jul 1-Sept 30)

2nd Quarter

(Oct 1-Dec

31)

3rd Quarter

(Jan 1-Mar

31)

4th Quarter

(Apr 1-Jun

30)

Design and Project Management (PS&E)

$120,000

$120,000

$130,000 $50,000

$180,000

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

$0 $0

Total $0 $0 $0 $120,000 $120,000 $130,000 $50,000 $0 $0 $180,000

Cumulative to Date $0 $0 $0 $120,000 $250,000 $300,000 $300,000 $300,000

Task/Activity

FY20

Subtotal FY20

FY21 FY22 FY23

Subtotal for

FY21 -FY23

Project Total

1st Quarter

(Jul 1-Sept 30)

2nd Quarter

(Oct 1-Dec

31)

3rd Quarter

(Jan 1-Mar

31)

4th Quarter

(Apr 1-Jun

30)

$0 $0 $300,000

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

$0 $0 $0

Total $0 $0 $0 $0 $0 $0 $0 $0 $0 $300,000

Cumulative to Date $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000

Operating Responsibility: Caltrans Maintenance Responsibility: Caltrans/City (Landscaping) Scope of Work Implementation Responsibility: City Scope of Work Oversight Responsibility: City

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EXHIBIT B: PROGRESS REPORTING TEMPLATE

REPORTING PERIOD: FROM mm/dd/yyyy TO mm/dd/yyyy

SMCTA Project # 00XXX – [Project Title/Phases] [Carryover to additional pages as necessary]

Contact: [Name, Title, Phone, email, address]

1) Scope: [Describe Scope of Work here, specify Project limits, phases of Project. Identify the Measure A funded components]

Status Summary: [Provide Status] Issues: [List any issues, i.e. potential scope changes] ________________________________________________________________________________________________________

2) Schedule: Original Baseline Current Baseline Current Forecast Major Milestones: Start Finish Start Finish Start Finish [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY [Activity] MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY Progress This Reporting Period: [Describe progress and activities] Measure A Funds Expended This Reporting Period: $ Future Activities, Next Reporting Period: [Describe planned future activities] Projected Measure A Funds Expenditure Next Reporting Period: $ Issues: [List any issues, such as impacts to schedule]

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________________________________________________________________________________________________________

3) Scope of Work Total Budget:

A B C D E F

Phase/ A ct ivit y

Or ig inal B ud g et ( p er F und ing A greement )

U p d at ed C o st Est imat e

T ot al C hang e f ro m A p p ro ved

( B - A )T o t al Exp end ed

t o D at e

% o f R evised B ud g et

Exp end ed( D / B )

% o f W o rk C o mp let ed

- 0.00% 0.00%

- 0.00% 0.00%

- 0.00% 0.00%

T o t al Pro ject - - - - # D IV / 0 !

4) Scope of Work Measure A Budget:

Phase/Activity

A B C D E F

Original Measure A allocation (per Funding Agreement)

Current Measure A allocation

Change in Measure A allocation from Approved/Funding Agmt (B‐A)

Total Measure A Expended to date

% of current Measure A allocation expended (D/B)

% of Work Completed

#DIV/0!

#DIV/0!

#DIV/0!

Total Scope of Work $0 $0 $0 $0 #DIV/0!

Issues: [List any issues, i.e. potential cost increases] _________________________________________________________________________________________________________

5) Funding: [List additional sources as needed, Fill out the following matrix for each phase for the Scope of Work. i.e. environmental, design, etc.]

Orig inal Orig inal % C urrent C urrent %

Est imat ed at C omp let io n EA C %

SM CTA # DIV/0! # DIV/0! # DIV/0!

Others:

Federal (specify) # DIV/0! # DIV/0! # DIV/0!

State (specify) # DIV/0!

Other (specify)

T o t al - # D IV / 0 ! - # D IV / 0 ! - # D IV / 0 !

C ont r ibut io n C ont rib ut io n C o nt r ib ut ion

Issues: [List any issues such as changes in non-Measure A funding] Submit Progress Reports To: [email protected] or SMCTA Planning & Development

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1250 San Carlos Avenue San Carlos, CA 94070

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Exhibit C

Definitions of Eligible Costs for Reimbursement

Project Initiation Documents (PID) - activities necessary to complete PIDs covered under the Scope of Work. Environmental Studies – environmental studies costs, including determination of the appropriate environmental document, preparation of all preliminary engineering for each alternative, including geomantic layouts, determination of right-of-way needs, environmental technical studies (such as air, noise, energy, cultural resources and hazardous waste), and all other studies or activities necessary to prepare and finalize the appropriate documents for Project and environmental approval. Design – design activities such as preparation of design studies; materials and foundation reports; drainage, hydrology and hydraulic reports; surveying and mapping; preparation of the plans, specifications and estimate; preparation of bid documents and Project files; preparation of permit applications and maintenance agreements; coordination of agency reviews and any other activities necessary to prepare final plans specifications and estimate (PS&E) for bid advertisement and award; and management oversight of these tasks except as limited in Section 2.2 (b) of the Agreement. Right-of-Way Acquisition – all activities related to right-of-way including determination of right-of-way needs; title searches; preparation of appraisal maps, legal descriptions and plat maps; parcel appraisals and appraisal reviews; hazardous materials testing and analysis; preparation of right-of-way acquisition documents; activities involved with acquiring rights-of-way including negotiation with property owners and cost associated with condemnation proceedings (including legal costs, expert witness costs, etc., but not including costs related to claims for inverse condemnation), right-of-way capital costs and cost-to-cure impacts related to the acquisition. To the extent allowed by law, Sponsor shall undertake all best efforts so that cleanup of existing hazardous materials shall remain the liability of the property owner. Services provided for right-of-way activities involved with property not necessary for the Measure A Highway Program-funded Project as defined in the Scope of Work, and the associated costs for all such property, shall be at the sole expense of the Sponsor. Any property not used for construction of the Project, or used for any purpose other than construction of the Project as defined in the Scope of Work, should be identified and the funding agencies should be informed. Any excess right-of-way shall be identified as early as possible in the Project design process and sold. The proceeds from the sale of such property shall be returned to the funding agencies, prorated based on the percentage of funds each agency contributed to the purchase of the property.

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Construction – construction expenditures for the Project (construction capital, management and inspection, surveys, public outreach, and related activities) that are part of the Scope of Work agreed to by the TA. Sponsor must submit all change orders over $50,000 to the TA for review and written approval before the TA will reimburse the Sponsor with Measure A Funds. In addition, Measure A Funds are eligible for reimbursement of Sponsor’s Project management oversight expenses associated with the construction of the Project. This would include activities such as construction management inspection, expenses associated with reviewing proposed change orders, and activities involved with submitting final costs to the appropriate agencies to secure other leveraged funds. Expenditure of Measure A Funds remains subject to the limits set forth in Section 2.2 (b) of the Agreement. The Sponsor may include additional work beyond the Scope of Work for the Project at its own expense. The TA will require these costs to be segregated from the other item work expenses and paid for with non-Measure A Highway Program funds. Miscellaneous – fees from other agencies, including permit fees or reimbursement for review or oversight costs needed for the Project are eligible costs. However, the cost of permits or fees from the Project Sponsor will not be eligible. Utility relocation costs are eligible for reimbursement according to previous agreements establishing rights for those utilities. The costs for specialized equipment for testing, analysis or production of documents for Project-related work are also eligible.

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EXHIBIT D: REIMBURSEMENT CLAIM FORM SAN MATEO COUNTY MEASURE A FUNDS

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Exhibit "A" City of Half Moon Bay SR 1/South Project – Master Scope of Services

Page 1

Exhibit “A” SCOPE OF SERVICES

FOR CITY OF HALF MOON BAY “SR 1/SOUTH MAIN/HIGGINS INTERSECTION PS&E”

General Conditions and Requirements. This project will be subject to the following general conditions and requirements: Consultant will carry out the instructions as received from the City Project Manager, and will

cooperate with Caltrans and any others working on the project. In those instances where Consultant believes a better design or solution to the problem is possible,

Consultant will promptly notify the City Project Manager of these concerns, together with the reasons therefore.

The plans, specifications and design reports will be reviewed by the City and Caltrans staff for

conformity with applicable Design Standards, the approved PEER, and the approved Environmental Document. The responsibility for accuracy and completeness of such items remains solely that of the consultant.

The plans, designs, estimates, calculations, reports, and other documents furnished under this scope of

services will be of a quality acceptable to the City and Caltrans. The criteria for acceptance will be a product of neat appearance, well-organized, technically and grammatically correct, and checked with the preparer and checker identified. The minimum standard of appearance, organization and contents of the drawings shall be that of similar types produced by Caltrans.

The page identifying preparers of engineering reports, the title sheet for specifications, and each sheet

of plans, shall bear the professional seal, certificate number, registration classification, expiration date of the certificate, and signature of the professional engineer(s) responsible for preparation.

Consultant will establish direct contact with governmental, regulatory, resource agencies, and others

for the purpose of obtaining information, expertise, and assistance in developing baseline data and resource inventories. Consultant will maintain a record of all such contacts, and shall transmit copies of those records to the City on a regular basis. Formal submittal to regulatory agencies shall only be made after approval of submittal by City staff.

DETAILED SCOPE OF SERVICES Task 1 - Project Management Task Description. Consultant shall provide project management services to assure delivery of the project on schedule, within budget, and according to established quality control goals. Project management shall also include active coordination with City and Caltrans staff, plus coordination with adjacent property owners, on an as-needed basis. 1.1 General Project Management.

Supervise, coordinate and monitor design for conformance with City and Caltrans standards and

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policies Maintain project files in accordance with Caltrans’ filing system. At the end of project, submit

one full sets of project file. Prepare CPM schedule and submit to PDT for review and approval. Once schedule is approved,

this schedule shall become the base line schedule. Consultant shall submit monthly updates showing the original baseline schedule and the current status.

Apply for Caltrans encroachment permit for design and survey work (Caltrans permit fee not included, City to pay for permit fees)

Prepare monthly progress reports and invoices Correspondence and memos

1.2 Meetings

Regular bi-monthly design coordination meetings (up to 4). Assist and participate in progress meetings. The Consultant, at or before these progress review meetings, shall supply two copies of all completed or partially completed reports, studies, plans, specifications, and estimates which have been developed or altered during the previous month.

Informal design meetings may be held on an as-needed basis (up to 2). If important design

decisions are made, informal minutes shall be prepared by the Consultant and distributed to the appropriate team members and the project file.

1.3 Quality Control Program. Consultant shall implement and maintain the following quality control

procedures during the preparation of plans and documents relating to this project:

Geometric Engineering Drawings Phase. The Quality Control Manager's primary responsibility is to seek for any major "fatal" deficiencies, non-compliance with Caltrans standards and flaws.

Intermediate Design Submittals:

o Plans are reviewed for conformity to standards, consistency, and appropriate design

approach. o Design and calculations are checked. o All related correspondence and memoranda are routed and received by affected persons and

then filed in the appropriate file. o Where different disciplines are involved, steps will be taken to assure that conflicts and mis-

alignment do not exist. Final Design Submittal

o The Quality Control Manager shall perform an independent review of the final PS&E for

constructability. o All plans, calculations, documents, and other items submitted shall be marked clearly as

being fully checked, and that the preparation of the material has followed the quality control plan established for the work.

Project Management Deliverables:

1 copy of the Quality Control Plan 1 copy of the project files 1 copy of the CPM Chart 1 copy of monthly schedule updates

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1 copy of the Record of Minutes plus distribution 1 copy of Monthly Progress Reports and invoices

Task 2 - Preliminary Engineering Phase – 35% Phase Task Description. The first item of work in this task will be to assemble and review the existing data. The remaining focus of this task is to perform field surveys, mapping, technical reports, and prepare 35% drawings. 2.1 Data Gathering. Assemble all available data from the City and Caltrans, including previous

studies, as-builts, air photos, parcel maps, records of survey, available utility maps, assessor's maps, etc. Verify intersection channelization patterns, street lighting standards and equipment, major activity centers, pedestrian activity, and bicycle and parking usage.

Review data and develop data request log. Identify a need for supplemental information.

Deliverables: Data Request Log and Updates as needed.

2.2 Field Surveys and Mapping. Field surveys shall consist of updating Caltrans digital

photogrammetric mapping, supplemented with field topography for determination of accurate elevations at conforms, and critical right-of-way or other controls. Specifically, the detailed survey information shall be prepared as follows:

Perform GPS Survey in accordance with Caltrans’ GPS Survey Policy, but not submitting

formal GPS report to Caltrans under ABC Mapping Guidelines. Set 9 photo-crosses, paint and perform level runs and GPS Survey ties.

Prepare hardcopy survey of the existing control lines and monumentation based on Caltrans right

of way map and field survey ties to existing survey points. Prepare digital mapping in accordance with Caltrans requirements. Digital mapping shall be

submitted in both AutoCad format. Digital mapping submittal shall include aerotirangulation report, control point printouts, diapositives, aerial panel and analytical point values, air photo index maps, and digital format of mapping, but not submitting formal mapping to Caltrans under ABC Mapping Guidelines. Digital mapping will be along SR 1 – approximately 2,000 feet in length. Aerial photo at 1”=50’ for Higgins Road will be provided as a base map for the design of bike path.

Perform field surveys necessary for design for conforms, and along SR-1 at the edge of

pavement, roadway crown, temporary conforms for stage construction, locations of culverts, storm drainage facilities, utility covers, and inverts. Surveys shall consist of roadway cross-sections at 50 feet intervals within Caltrans right of way.

Supplement topography with the location of existing fences, poles, signs, street lights, and trees as needed for final design.

Field-locate visible utility facilities such as manholes, utility poles and bases, guy anchors,

vaults, fire hydrants, and valve boxes. Survey points and lines shall be established, marked, identified, referenced, and documented as

required, to complete the PS&E in accordance with the Caltrans Survey Manual.

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Page 4

A copy of all original survey documents resulting from this contract, including original field

data, adjustment calculations, final results, and appropriate intermediate documents shall be delivered to City.

Prepare and establish centerline control plan, using existing Caltrans right of way map and

verified/tied-in survey points. Deliverables: Survey notes and plots, closures and survey control plan

Digital mapping submittals 2.3 Compile Base Plans of Existing Facilities. Base mapping shall consist of digital plans of field-

surveyed information, plus right-of-way, control, and property ownership information.

Deliverables: 3 sets of base mapping 2.4 Utility Plans. This phase consists of compiling base mapping for use by utilities in marking their

facilities, and evaluating for potential conflicts. The following procedures shall be followed:

Request system mapping and as-builts from utility companies. Compile mapping on base plans, using system mapping, as-built information, and visible and

surveyed locations of surface utility facilities. Prepare cover letter for utility companies. After review and approval by City staff, send plans

and cover letter to utilities for their confirmation and/or location of facilities. Revise utility mapping per utility comments. Return corrected utility mapping to utilities "for information only". Deliverables: Two sets of utility plans

Draft and final cover letter Final utility mapping plans

2.5 Geotechnical Design Report. A geotechnical investigation will be conducted to review field

conditions and to provide roadway design criteria. Work shall include review of all available published geologic and geotechnical reports, including the Materials Reports. The Consultant will notify the City, Underground Service Alert (USA), and Caltrans of the sampling program before drilling. Encroachment permits will be required from Caltrans. Notification to the City Project Manager will be at least one week prior to work, and notification to Caltrans will be as specified in the respective encroachment permit. The geotechnical subconsultant will arrange for traffic control, as required, for field operations.

Two shallow borings will be taken to determine “R” values. Based on this data and existing data, a letter format short-version of pavement recommendation will be provided.

2.6 Other Reports (Drainage, Traffic TMP, SWPPP, Lane Closures, Right of Way Data and

Certification). It is anticipated that other technical reports are not required for this project.

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2.7 35% PS&E Drawings. Prepare 35% plans, following the concepts presented in the approved PEER, are follows:

o Title Sheet

o Typical Sections

o Layout

o Striping

o Signal Layout Plan

o Landscape Concept Plan – Median area will be landscaped with similar plant species existing to the north of the project area. The intersection of SR 1/South Main Street will be landscaped with trees, shrubs and groundcover (Landscape concept plan will be submitted to City for concurrence prior to commencement of detailed design.) The design of City’s entry monument sign is not included (geotechnical foundation report, architectural, civil and structural engineering). Consultant will incorporate monument sign into PS&E package, if design plans are provided by City.

Deliverables: 5 hard copies and PDF version

Task 4 - Detailed Project Design 4.1 PS&E. This task includes the preparation of the PS&E.

The PS&E package shall be submitted at 65%, 95%, and 100% (Final) stages of completion, including assisting the City during the bidding period. The intent of intermediate submittals is to define the project for review by the City and Caltrans staff, and to allow for major comments prior to the investment of significant design effort in design details. The approach will be to develop a skeleton plan set, based on the Geometric Approval Drawings, and build upon the set by adding plan information and additional detail sheets until a complete, buildable, and biddable package is reached. The PS&E will be prepared to Caltrans format. The following roadway and project specifications will comprise the final plan package: Roadway Plans

Plan

Scale

Estimated Number

of Sheets

1. Title Sheet

1”=5,000’

1

2.

Typical Cross Sections

1”=10’

1

3.

Standard Plan Sheet

2

4.

Layout

1”=50’

2

5.

Profile/Superelevations

1”=50’H and 1”=5’V

None

6.

Construction Details

4

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Page 6

Plan

Scale

Estimated Number

of Sheets 7. Drainage and Utility Plan 1”=50’ 4

8.

Stage Construction and Traffic Handling

1”=100’ or smaller

4

9.

Construction Area Signs

1

10.

Pavement Delineation & Sign Plans & Quantities

3

11.

Summary of Quantities

1

12.

Signal

2

13.

Electrical – Lighting

1

14.

Landscaping

6

Total Estimated Roadway Plan Sheets

32

Project Specifications City will provide City’s standard boiler sections for Notice Inviting Bids, Instruction to Bidders, Bid Documents, and Contract Documents. Consultant will prepare Special Provisions and merge City’s boiler sections to provide Project Specification.

4.2 Caltrans Construction Encroachment Process

Consultant shall prepare Caltrans construction encroachment permit application for City’s submittal and assist City in securing construction encroachment permit.

4.3 Right-of-Way Engineering – (None required for this project-No new right of way acquisition) 4.4 Bidding Phase. Advertising and bidding procedures will be the responsibility of the City.

Consultant shall provide one electronic copy of the plan and project specification for City’s use in bidding the project. The Consultant shall assist the City during the bidding period as required. While the project is being advertised for bids, all questions concerning the intent shall be referred to the City Project Engineer for resolution. The Consultant shall provide consultation with City staff in the interpretation of the contract documents. The interpretation of these items shall be analyzed for a decision by the City, as to the proper procedure required. Corrective action shall either be in the form of an addendum prepared by the Consultant and issued by the City, or by a covering change order after the award of the construction contract.

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Fee Proposal Final PS&E to City of Half Moon Bay Prepared by Mark Thomas & Co.

SR 1 - So. Main/Higgins Project (South Project) Date: 1/10/2018

TASKProject

ManagerLead Proj.

EngrDesign

EngineerLandscape Architect CADD

Survey Mgr

2-Person Crew

Project Coord

Subtotal by Phases

$331.54 $195.91 $140.27 $156.73 $114.53 $177.40 $295.37 $93.43

1 Project Management, Admin & QC 1.1 Project Management 4 8 8 28 48 $6,7631.2 Meetings 16 4 4 24 $6,7151.3 Invoicing 4 24 28 $3,0261.4 Quality Management Plan 4 12 4 20 $4,304

Subtotal Phase 1 PM $20,8092 35% Design Phase

2.1 New AutoCAD Base Map by Radman 0 $6,500 $6,5002.2 Field Survey for Controls 4 24 28 $7,7992.3 Field Survey for Design 4 6 6 4 24 44 $10,9872.4 Geotechnical Report 0 $4,500 $4,5002.5 Layout 4 10 64 60 138 $19,1352.6 Landscape 2 4 24 32 62 $8,8732.7 Signal 4 4 32 32 72 $10,2642.8 Striping & Signing 4 4 26 28 62 $8,964

Subtotal Phase 2 - 35% PS&E $77,0213 65% Design Phase

3.1 Review 35% 2 8 6 16 $3,1713.2 Update Title, typical & layout 8 18 60 60 146 $21,4673.3 Utilities/Drainage 10 34 38 82 $11,0813.4 Landscape 2 4 24 44 74 $10,2483.5 Signal 4 16 40 44 104 $15,1113.6 Striping & Signing 2 12 24 24 62 $9,1293.7 Specifications/Estimates 8 38 26 28 100 $18,132

Subtotal Phase 3 - 65% PS&E $88,3384 100% Design and Bid Phase

4.1 Review 65% 2 4 4 10 $2,0744.2 Update Title, typical & layout 4 24 24 30 82 $12,8304.3 Utilities/Drainage 4 10 12 18 44 $7,0304.4 Landscape 4 4 30 46 84 $12,0804.5 Signal 8 24 18 24 74 $12,6284.6 Striping & Signing 4 8 16 16 44 $6,9704.7 Specifications/Estimates 4 18 18 18 58 $10,1994.8 Update Fact Sheets 4 16 20 $4,4614.9 Encroachment Permit Processing 4 24 28 $6,0284.10 Bid Phase Support 4 24 8 36 $7,282

Subtotal Phase 4 - Final Design Phase $81,582

Total Hours and Cost 110 318 394 158 502 8 48 52 1,590 $11,000 $267,750 $267,750

MTCo Hours

MTCo Total Hours

MTCo & Subs

Total Cost

Subs (Radman - Mapping Parikh - Geotech)

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TO: Honorable Mayor and City Council VIA: David Boesch, Interim City Manager FROM: John Doughty, Public Works Director Maz Bozorginia, City Engineer Brian Lee, Senior Project Manager TITLE: CONSTRUCTION CONTRACT AWARD FOR THE MAIN STREET PEDESTRIAN

CROSSING IMPROVEMENTS PROJECT AT VARIOUS LOCATIONS ALONG MAIN STREET (CIP PROJECT NO. 572)

__________________________________________________________________

RECOMMENDATION: Adopt a resolution authorizing the Interim City Manager to award and execute a construction contract for the Main Street Pedestrian Crossing Improvement Project (CIP Project No. 572) to the lowest responsive and responsible bidder, Golden Bay Construction, Inc. of Hayward, California in the total bid amount of $157,194.00 and approve a contingency amount not exceeding $87,806.00 for potential change orders for a total project budget of $245,000.00.

FISCAL IMPACT: There are sufficient funds available in the Fiscal Year 2017‐2018 Capital Improvement Program (CIP) under the Crosswalks and ADA Retrofit Program (Project No. 572). STRATEGIC ELEMENT: This project fulfills the Infrastructure and Environment, and the Healthy Communities and Public Safety elements of the adopted 2017 Strategic Plan for the City of Half Moon Bay.

BACKGROUND: Over the last 24‐months, Staff has had the opportunity to: 1) develop a plan with Cabrillo Unified School District on pedestrian improvements near Lewis Foster Drive; and 2) evaluate crosswalks and disabled ramps along Main Street. In conjunction with the civil engineering firm of BKF, staff completed design of cross‐walks and ramps at Lewis Foster Drive, Stone Pine Road, mid‐block crosswalk adjacent to 780 Main Street, Poplar Avenue and Arnold Way. This project was originally advertised last year. The City received a single bid which was considerably higher than the engineer’s estimate and the bid was rejected by the City Council.

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At the time of the bid rejection, City Council authorized staff to include an additional crosswalk and incorporate other minor changes prior to re‐bid. DISCUSSION: Design of the current project was completed in January and sent out to bid for formal solicitation on January 29, 2018. The City received two (2) bids before the scheduled bid opening time and date of February 27, 2018. The bids and engineer’s estimate are tabulated in Attachment 2 and summarized as follows: Bidder Total Base Bid

Golden Bay Construction, Inc. $157,194

FBD Vanguard Construction, Inc. $257,289.85

Engineer’s Estimate $245,000.00

Two (2) bids were received and tabulated. After review, staff recommends awarding the contract to the lowest responsible and responsive bidder, Golden Bay Construction, Inc., for the Main Street Pedestrian Crossing Improvement Project (CIP Project No. 572). The low bid was lower in a number of items including replacing concrete sidewalk, replacing various types of ADA ramps, re‐striping and pavement marking, and placing asphalt. This is attributable to a more competitive bidding climate and employees of the firm living in Half Moon Bay or along the coast. Due to the low bid, the City will look to add to the overall scope of work to incorporate other areas to the project given the amount of funding that is still available. The scope for the additional work will look to refresh pavement crosswalk markings, repair and upgrade ADA ramps and placing asphalt in other areas adjacent to the project. It is recommended that the City Council of the City of Half Moon Bay authorize the Interim City Manager to execute the construction contract with Golden Bay Construction, Inc. in the amount of 157,194.00. Construction is scheduled to be completed by the fall of 2018.

ATTACHMENTS: 1. Resolution 2. Bid Results

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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY

AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE A CONTRACT FOR THE MAIN STREET

PEDESTRIAN CROSSING IMPROVEMENT PROJECT (CIP PROJECT NO. 572)

WHEREAS, the City has invited, and bids received at the scheduled time, date and place

as set forth in the Public Contract Code for the Main Street Pedestrian Crossing Improvement Project at Various Locations Along Main Street (Lewis Foster Drive, Stone Pine Road, mid‐block crossing adjacent to 70 Main Street, Poplar and Arnold Way) Project; and

WHEREAS, the lowest responsive and responsible bid was submitted by Golden Bay Construction, Inc. of Hayward, California in the total amount of $157,194.00; and

WHEREAS, the staff recommends contract award to the lowest responsive and responsible bidder based on tabulation and analysis of bids received; and

WHEREAS, sufficient funds are allocated in the Capital Budget for Fiscal Year 2017‐2018 to cover the cost of the proposal; and

WHEREAS, due to the low bid, the City will look to add to the overall scope of work to

incorporate other areas to the project given the amount of funding that is still available. The scope for the additional work will look to refresh pavement crosswalk markings, repair and upgrade ADA ramps and placing asphalt in other areas adjacent to the project.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby 1) accepts the low responsible and responsive bid and, 2) authorizes the Interim City Manager to award and execute a contract for the Main Street Pedestrian Crossing Improvement Project (CIP Project No. 572) at Various Locations Along Main Street to the lowest responsive and responsible bidder, Golden Bay Construction, Inc. of Hayward, California in the total amount of $157,194.00 and, approves contingency amount not exceeding $87,806 for potential change orders for a total project budget of $245,000.00.

148

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I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 6th day of March 2018 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:




ATTEST: APPROVED: ___________________________ _____________________________ Jessica Blair, City Clerk Deborah Penrose, Mayor

149

Bid Analysis City of Half Moon Bay

Main Street Pedestrian Crossing Improvements (Various Locations Along Main Street) Bid Opening 2/27/8

3:00 PM

Bid Item Item Description Unit Est Qty Unit Price Engin. Est. Unit Price Bidder 1 Unit Price Bidder 2 Bidder 3 Bidder 4

Golden Bay

Construction, Inc.

FBD Vanguard

Construction, Inc.

1 Mobilzation LS 1 $11,685.00 $11,685.00 $14,645.00 $14,645.00 $38,900.00 $38,900.00

2 Traffic Control LS 1 $18,000.00 $18,000.00 $26,400.00 $26,400.00 $38,352.00 $38,352.00

3 Remove Existing Concrete SF 1995 $8.00 $15,960.00 $6.00 $11,970.00 $18.00 $35,910.00

4 Remove Existing Asphalt SF 885 $8.00 $7,080.00 $6.00 $5,310.00 $12.00 $10,620.00

5 Remove Existing Pavement Markings SF 1363 $1.00 $1,363.00 $3.00 $4,089.00 $3.30 $4,497.90

6 Sawcut LF 532 $2.00 $1,064.00 $3.00 $1,596.00 $9.00 $4,788.00

7 PCC Sidewalk SF 490 $27.00 $13,230.00 $9.00 $4,410.00 $12.00 $5,880.00

8 ADA Ramp (Case B) SF 361 $42.00 $15,162.00 $14.00 $5,054.00 $22.00 $7,942.00

9 ADA Ramp (Case C) SF 602 $42.00 $25,284.00 $16.00 $9,632.00 $22.00 $13,244.00

10 ADA Ramp (Case F) SF 212 $42.00 $8,904.00 $20.00 $4,240.00 $35.00 $7,420.00

11 Curb and Gutter SF 138 $100.00 $13,800.00 $40.00 $5,520.00 $40.00 $5,520.00

12 Vertical Curb SF 40 $80.00 $3,200.00 $25.00 $1,000.00 $35.00 $1,400.00

13 6' Concrete Apron (Arnold & Main) SF 187 $57.00 $10,659.00 $12.00 $2,244.00 $15.00 $2,805.00

14 6" Reinforced Valley Gutter (Arnold & Main) SF 66 $80.00 $5,280.00 $12.00 $792.00 $47.00 $3,102.00

15 Mulch SF 55 $19.00 $1,045.00 $11.00 $605.00 $30.00 $1,650.00

16 Cobbleston Swale SF 61 $10.00 $610.00 $13.00 $793.00 $35.00 $2,135.00

17 Adjust to Grade Utilities Ea 1 $100.00 $100.00 $400.00 $400.00 $454.00 $454.00

18 Install Trench Drain with Grate (6'x14") Ea 2 $1,000.00 $2,000.00 $2,100.00 $4,200.00 $4,164.00 $8,328.00

19

Pedestrian Activated Signal Device Foundation and

Installation (City Furnished Contractor Installed) Ea 4 $2,250.00 $9,000.00 $4,680.00 $18,720.00 $5,250.00 $21,000.00

20 Remove and Replace Existing Fence LF 24 $50.00 $1,200.00 $70.00 $1,680.00 $118.00 $2,832.00

21 Relocate Sign Ea 1 $1,250.00 $1,250.00 $300.00 $300.00 $200.00 $200.00

22 Install R1-5 Roadside Sign Ea 2 $1,250.00 $2,500.00 $400.00 $800.00 $330.00 $660.00

23

Install Sign on Pavement (City Furnished

Contractor Installed) Ea 6 $250.00 $1,500.00 $675.00 $4,050.00 $660.00 $3,960.00

24 Red Curb Paint LF 51 $20.00 $1,020.00 $4.00 $204.00 $2.65 $135.15

25 White (Thermoplastic) Crosswalk SF 1126 $14.00 $15,764.00 $5.00 $5,630.00 $4.60 $5,179.60

26 Yellow (Thermoplastic) Crosswalk SF 1942 $13.00 $25,246.00 $5.00 $9,710.00 $4.60 $8,933.20

27 4" Double Yellow (Thermoplastic) LF 50 $13.00 $650.00 $3.00 $150.00 $2.60 $130.00

28 Pavement Markings (Double Yellow Detail A) LF 100 $20.00 $2,000.00 $3.00 $300.00 $2.60 $260.00

29 Pavement Markings (Stop Legend) SF 44 $70.00 $3,080.00 $6.00 $264.00 $5.25 $231.00

30 Pavement Markings (Yield Line) SF 42 $70.00 $2,940.00 $6.00 $252.00 $5.25 $220.50

31 Pavement Markings (Parking Stall) SF 6 $70.00 $420.00 $6.00 $36.00 $5.25 $31.50

32 Install Stormwater Treatment Planter SF 154 $20.00 $3,080.00 $33.00 $5,082.00 $45.00 $6,930.00

33 Place and Compact HMAC SF 593 $24.00 $14,232.00 $12.00 $7,116.00 $23.00 $13,639.00

Total $238,308.00 $157,194.00 $257,289.85

Say $245,000.00

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AGENDA REPORT


TO: Honorable Mayor and City Council VIA: David Boesch, Interim City Manager FROM: John Doughty, Public Works Director Dan Barros, Public Works Superintendent TITLE: PURCHASE OF A FORD F350 UTILITY TRUCK FOR THE CITY OF HALF MOON BAY

PUBLIC WORKS DEPARTMENT ______________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the Interim City Manager to execute a purchase agreement with James Ford of Half Moon Bay to purchase a Ford F350 field service utility vehicle for the Public Works Maintenance Division. FISCAL IMPACT: Purchase of a Maintenance utility vehicle is included in the Fiscal Year 2017‐18 operating budget. The budget included $25,000 toward the purchase. Staff is recommending the transfer of $11,014.22 from Public Works Maintenance Contract Services (Acct. No. 01‐55‐651). BACKGROUND: As part of the Fiscal Year 2017‐18 budget added two (2) Maintenance Worker 1 positions to the Public Works Department. The staff augmentation was accompanied by budget for a new field service utility vehicle. This was originally budgeted as a smaller Ford F150. Subsequently, staff has evaluated needs and determined a larger Ford F350 was needed. In Fiscal Year 2016‐17, the Public Works Maintenance Division consisted of three (3) Maintenance Worker II positions accompanied by the Maintenance Superintendent. The Division included a total of four (4) field service utility vehicles including two Ford F250s and two F350s. Additionally, the fleet also contained one (1) Ford F150 for use by the Public Works Superintendent along with one (1) Ford Ranger (or small pick‐up truck) used to access tight spaces including the coastal trail. The Ranger is also used by Public Works Engineering staff for job site work. The fleet also includes one (1) dump truck for specialized use of large loads and brush chipping. One of the aforementioned F350s was in an inoperable state with major engine issues. This engine was replaced in this vehicle this fiscal year for approximately $9,000 and the vehicle was returned to service in November 2017.

171

The newly operable F350 is being utilized by one of the new Maintenance Workers. The vehicle being requested will be used by the second new Maintenance Worker. DISCUSSION: Due to the current size of Public Works Maintenance Staff, each maintenance worker is often working independently to complete tasks and fulfill the demands of the community. Their vehicle is more than a means of transportation and is relied upon as their most versatile piece of equipment within the department. It is crucial that each vehicle is equipped with the proper storage capacity, pay load, as well as industry standard safety and ergonomic features. The proposed, new vehicle is a standard Ford F350 Super Duty equipped with a 6.2 Liter V‐8 Gasoline engine. The vehicle’s chassis, cab, and mechanical operating components are manufactured and purchased through an authorized Ford dealer while the utility body (bed of the truck—for hauling and storage) is custom fabricated through a third party up‐fitter managed by the selling party. The customized body will include a 7‐foot wide by 9‐foot long flat‐bed that will house 2, 48 inch long, 18 inch high and deep storage lockers with various compartments to store equipment, parts, and materials. The remaining side walls behind the tool boxes will be 18‐inch high, 1/8‐inch aluminum removable stake sides allowing ergonomic access to the rear of the truck and versatility of loading and offloading various large and oddly‐sized objects. Furthermore, the body will be equipped with a dump feature increasing everyday efficiency and safety of the employee for offloading debris. Being that the Utility body is aftermarket, it has a life‐expectancy double that of the vehicle itself and can be repurposed and placed on its vehicle replacement in the future. This variation of a field service utility vehicle has become the industry standard for public services among many agencies and is intended to be the standard for any future City of Half Moon Bay utility vehicle replacement. Per the City’s purchasing policy, staff solicited quotes and received proposals for a new field service vehicle from three vendors. These vendors included Serramonte Ford ($52,238.51), James Ford, Inc. ($44,402.63) and the NJPA National Auto Fleet Group ($52,828.20). The lowest responsible quote was received from James Ford, Inc. of Half Moon Bay in the amount of $44,402.63 which includes any applicable taxes. Each bid included an F350 vehicle with aforementioned description necessary to provide efficient field service during normal and emergency operations. The lowest bid exceeds the budgeted amount by $19,402.63. Annually, the city budgets approximately $13,000 for supplies paid from the vehicle replacement fund. For fiscal year 2017/2018 an additional $25,000 was allotted in this account for the anticipation of the new vehicle purchase. To date, only $5,211.59 have been used in this account leaving a remaining balance of $33,388.41 available for use. In order to offset the remaining balance of $11,014.22 needed to fund the purchase of the new vehicle, staff is requesting authorization to transfer $11,014.22 from the Public Works Maintenance Contract Services line item (Acct. No. 01‐55‐651) to the Public Works Maintenance Vehicle Replacement Supplies line item (Acct. No. 61‐55‐611).

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ATTACHMENT: Resolution

173


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE ITERIM CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH JAMES FORD OF HALF MOON BAY TO PURCHASE A FORD F350 FIELD SERVICE UTILITY

VEHICLE.

WHEREAS, the City added two (2) Maintenance Worker 1 positions to the Public Works Department as part of the FY 2017‐18 budget; and

WHEREAS, the staff augmentation was accompanied by a budget of $25,000 for a new field service vehicle; and

WHEREAS, the original budget was intended for a smaller Ford 150; and WHEREAS, staff has evaluated needs and determined a larger Ford F350 is needed; and WHEREAS, there is sufficient funding in the Public Works Maintenance Contract Service

Account (01‐55‐651) to cover the additional costs of the Ford F350;

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby:

1) Amends the FY 2017‐18 budget to transfer $11,014.22 from the Public Works Maintenance Contract Services budget (Acct. No. 01‐55‐651) to the public Works Maintenance Vehicle Replacement Supplies budget (Acct. No. 61‐55‐611); and

2) Authorizes the Interim City Manager to execute a purchase agreement with James Ford of Half Moon Bay to purchase a Ford F350 field service utility vehicle for the Public Works Maintenance Division.

*****************************************************************

I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 6th day of March , 2018 by the City Council of Half Moon Bay by the following vote: AYES, Councilmembers:




ATTEST: APPROVED: ___________________________ _____________________________ Jessica Blair, City Clerk Deborah Penrose, Mayor

174

1


AGENDA REPORT

For meeting of: March 6, 2018 ______________________________________________________________________________ TO: Honorable Mayor and City Council VIA David Boesch, Interim City Manager FROM: John Doughty, Public Works Director Maz Bozorginia, City Engineer TITLE: HIGHWAY 1 SAFETY AND OPERATIONAL IMPROVEMENTS PROJECT – NORTH (CIP

PROJECT NO. 538) ______________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the Interim City Manager to execute a Professional Services Agreement with Mark Thomas and Company Inc. for design services in the amount of $19,500 for completion of the 30 percent design and Permit Engineering Evaluation Report (PEER) for the Highway 1 Traffic Safety and Operational Improvements Project – North (CIP Project No. 538). FISCAL IMPACT: There are sufficient funds available in the Fiscal Year 2017‐18 Capital Improvement Program for additional design work for CIP Project No. 538. STRATEGIC PLAN: This project fulfills the Infrastructure and Environment, and Healthy Community and Safety elements of the Strategic Plan. BACKGROUND: Resolution No. C‐2017‐27 was approved by the City Council and authorized the City Manager to execute a Professional Services Agreement with Mark Thomas & Company Inc. in the amount $29,000 for completion of the 30 percent design and Permit Engineering Evaluation Report (PEER) documents for the Highway 1 Safety and Operational Improvement Project. The scope included two separate projects on Highway 1; the “South project” which extends from Seymour Street to Wavecrest Road, and the “North” project which extends from Main Street to Spindrift Way. The City Council conducted a study session on April 18, 2017, which included a presentation of the features and geometrics of both the “North” and the “South” projects. The City Council directed staff to proceed with the South project as presented and complete the Caltrans PEER process. For the North project, the City Council directed staff to make changes to the geometrics, 176

2

conduct a community outreach meeting and return to the City Council for authorization to proceed. For the South project, staff proceeded with the project as proposed. Caltrans subsequently approved the PEER for the project as well as designated the City as the lead agency for the environmental clearance. The City completed the Initial Study/Mitigated Negative Declaration for the project and subsequently issued the Coastal Development permit approved by the Planning Commission. As a result, the City is entering into a funding agreement with San Mateo County Transportation Authority (SMCTA) for the Highway 1 South project for preparation of the Plans, Specifications and Estimates (PS&E). For the Highway 1 North project, Mark Thomas and Company Inc. completed the design changes and staff conducted the community outreach meeting. On September 19, 2017, the City Council approved the revised conceptual design for the Highway 1 North project and directed staff to proceed with the PEER approval from Caltrans, complete the environmental review and obtain the Coastal Development Permit. DISCUSSION: Per the City Council’s directions during the April 18, 2017 study session, Mark Thomas and Co. redesigned the project as follows:

1) Extended the eastside bicycle/pedestrian path from Main Street to Spindrift Way (originally Main Street to Terrace Ave).

2) Transitioned the two northbound lanes to one lane prior to Grandview Avenue. This change will make it easier for the southbound left turning vehicles exiting Grandview Avenue to cross one northbound highway1 lane as opposed to cross two lanes.

Caltrans has reviewed the new geometrics and requested additional information and clarification of the modified design for the Highway 1 North project. The request represents unanticipated work by the design consultant. In order to respond to Caltrans’ comments and obtain final approval of PEER from Caltrans, Mark Thomas and Company Inc. requires an additional $19,500. The additional funds would provide consultant support to secure Caltrans approval of the Mandatory and Advisory Fact Sheets, update the PEER to reflect the changes requested by Caltrans, prepare new exhibits and secure final Caltrans approval. In parallel with the PEER approval process, the City is in the process of completing the Initial Study/Mitigated Negative Declaration as well as the Coastal Development Permit. Once these documents are completed and approved, the City can enter into a funding agreement with SMCTA for the preparation of the PS&E for the Highway 1 Traffic Safety and Operational Improvements Project – North (CIP Project No. 538). Unfortunately, the original agreement with Mark Thomas and Company Inc. expired on December 31, 2017. In order to address the additional design work required by Caltrans, complete the 30 percent design and the PEER, the City will enter into a new contract with Mark Thomas and Company Inc.

177

3

ATTACHMENT:

1. Resolution 2. Mark Thomas and Company Inc. Request Letter

178

RESOLUTION NO. C‐2018‐______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENT WITH MARK

THOMAS AND COMPANY INC. FOR DESIGN SERVICES IN THE AMOUNT OF $19,500 FOR COMPLETION OF THE 30 PERCENT DESIGN AND PERMIT ENGINEERING EVALUATION REPORT FOR THE CITY’S HIGHWAY 1 SAFETY AND OPERATIONAL IMPROVEMENTS PROJECT – NORTH

(CIP PROJECT NO. 538)

WHEREAS, Resolution No. C‐2017‐27 authorized the City Manager to execute a Professional Services Agreement (PSA) with Mark Thomas and Company Inc. in the amount $29,000 for preparation of plans and Permit Engineering Evaluation Report (PEER) documents required by Caltrans for the City’s Highway 1 Safety and Operational Improvements Projects; and

WHEREAS, while the PEER was approved by Caltrans for the “South” project, the “North” project was redesigned per the City Council directions and is being re‐evaluated by Caltrans; and

WHEREAS, the PEER related costs have exceeded the amount authorized in the City’s

PSA primarily due additional comments and design coordination with Caltrans due to changes requested by the City Council; and

WHEREAS, City staff has negotiated with Mark Thomas and Company Inc. and

determined that the amount of $19,500 is adequate for completing the 30 percent design and obtaining Caltrans approval for the PEER documents for Highway 1 Safety and Operational Improvements Project North; and

WHEREAS, the original agreement with Mark Thomas and Company Inc. expired on

December 31, 2017 and the City requires their services to complete the work described; and WHEREAS, Caltrans approval for the PEER document is required prior to the execution

of a funding agreement for the Highway 1 Safety and Operational Improvements Project North.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby authorizes the Interim City Manager to execute the Professional Services Agreement with Mark Thomas and Company Inc. for design services in the amount of $19,500 for completion of the 30 percent design and Permit Engineering Evaluation Report (PEER) for the Highway 1 Traffic Safety and Operational Improvements Project – North (CIP Project No. 538). ******************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 6th day of March, 2018 by the City Council of Half Moon Bay by the following vote:

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AYES, Councilmembers: NOES, Councilmembers: ABSENT, Councilmembers: ABSTAIN, Councilmembers: ATTEST: APPROVED: ______________________________ _______________________________ Jessica Blair, City Clerk Deborah Penrose, Mayor

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January 15, 2018 Mr. Ray Razavi City of Half Moon Bay 501 Main Street Half Moon Bay, CA 94019 RE: Additional Services – SR 1 Half Moon Bay and Final PS&E for the South Project Dear Razavi: Per our meeting of December 21, 2017, we are pleased to submit our fee proposal for the final design for the South Project. In addition, you requested that we update our November 15, 2017 letter for extra work request to complete the PEER for both North and South Projects. We are enclosing scope of services for final design for the South Project, along with our estimated fee for final design is $267,750. Additional scope of services required to complete the PEERs are as follows:

1) SOUTH PROJECT: a. Update GeD and Striping Plan to reflect two lanes in the southbound

direction to Wavecrest and the elimination of a five-foot bike storage. b. Update Fact Sheet to reflect concurred changes with Caltrans as of

November 14, 2017. c. Process and work with Caltrans to secure approval of the mandatory fact

sheet. d. Work with DKS to resolve Caltrans’ comments and to resubmit Traffic

Report. e. Update PEER to reflect approved design exception, updated traffic

information, two separate exhibits for the projects. Anticipated approval by November 30, 2017.

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January 15, 2018

2) NORTH PROJECT:

a. Update North Project to extend bicycle/pedestrian path to at least Grandview Blvd. and to Spindrift Way

b. Update geometrics to reduce 2 lane in the northbound direction so that the two lane merges to an existing one lane in the northbound direction by Grandview Avenue. (Assumed one review cycle with Caltrans)

c. Update both mandatory and advisory fact sheets to incorporate Caltrans’ comments and rewrite the reasons to justify design exception request for approval. (Assumed one review cycle with Caltrans)

d. Process and work with Caltrans to secure approval of the mandatory and advisory fact sheets.

e. Work with DKS to resolve Caltrans’ comments and to resubmit Traffic Report.

f. Work with City for updating the environmental document. g. Update PEER to reflect approved design exception, updated traffic

information, two separate exhibits for the projects. (Assumed one review cycle with Caltrans)

h. Process and work with Caltrans to secure approval of the PEER on or around March 1, 2018.

Estimated level of hours required to provide above scope of services are as follows: Project Manager 12 hours $256.00/hr $3,072.00 Design Engineer 110 hours $118.00/hr. $12,980.00 Reproduction of PEERS (Draft and 25 copies each of Final) $448.00 Total $16,500.00 In addition to above amount, a budget of $3,000 supplemental work to be authorized by City, in the event of more than one review cycles as stated above is required. Therefore, the total amount requested for this extra work is $19,500.

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January 15, 2018

Page 3 If you have any questions please do not hesitate to contact me at (408) 838-7463. Sincerely, MARK THOMAS

Richard Tanaka Project Manager Attachment: 1) Scope of Services - PS&E 2) Fee Proposal for PS&E (South Project)

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AGENDA REPORT


TO: Honorable Mayor and City Council VIA: David Boesch, Interim City Manager FROM: John Doughty, Public Works Director Maz Bozorginia, City Engineer TITLE: PAVEMENT MANAGEMENT AND COMPLETE STREETS STUDY SESSION NO. 1

OVERVIEW: Replacement of the street and roadway network in present day dollars is estimated at $54.5 Million; this represents the single largest monetary asset and liability to the City. Each resident is impacted by the type and quality of the street and roadway network. The City Council has adopted a “Complete Street” policy which calls, wherever practicable, for the integration of multi‐modal transportation (bikes, pedestrians, transit and automobiles) with storm water conveyance and treatment also known as “Green Infrastructure.” Over the course of two study sessions, staff will provide information on the condition of the streets and roadways and recommendations on maintaining the network. The study sessions are intended to culminate in policy direction regarding current and future investment and funding strategies. RECOMMENDATION: This study session is informational only. No action is requested. FISCAL IMPACT: The item is a study session and there is no fiscal impact associated with the study session. Eventual policy direction will likely have direct and indirect fiscal impacts. STRATEGIC ELEMENT: This study session supports the Infrastructure and Environment, Healthy Communities and Public Safety and Inclusive Governance Elements of the Strategic Plan. BACKGROUND: Pavement Management The City of Half Moon Bay streets and roadway network is comprised of over 27 centerline miles of pavement. Attachment 1 to the report is an exhibit showing the street network, pavement condition index and roadway classification. The network breakdown is as follows:

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Arterial: 2.46 centerline miles

Collector: 4.13 centerline miles

Local/Residential: 21.20 centerline miles

Other: 0.17 centerline miles There are three main functional classifications of roadways as defined by the Federal Highway Administration:

1. Arterial Roads – roads generally providing the fastest method of travel and which typically have low accessibility from neighboring roads. They are usually designed with long‐distance travel in mind and are not as common as the other two functional classes of roads. The City was not designed around an arterial road concept (with the exception of Highway 1).

2. Collector Roads – collector roads are the second most common classified roadway and are used as a connection between local roads and arterial roads. They provide a balance between access and mobility.

3. Local Roads – local roads are the most common classified roadways by far in Half Moon

Bay (and typically in most communities). Local roads are designed for the slowest speeds and they provide high accessibility to homes and businesses.

Staff notes that the November 2016 draft Circulation Element, which will update the 2013 Circulation Element, includes revisions to the City’s street classifications. When adopted, the new classifications will be reflected in future pavement management analyses. In 2016, Adhara Systems completed the City’s Pavement Management System Update on behalf of the City and funded by the Metropolitan Transportation Commission. The report consisted of assessment and survey of the City’s road network and pavement conditions. The City’s pavement conditions report identified a weighted network average Pavement Condition Index (PCI) of 65 as of April 15, 2016. This PCI rating places the City’s street network condition in the upper range of the “Good Category.” This report is scheduled to be updated in 2019. Attachment 2 contains the Executive Summary of the Pavement Management System Update Report and the complete report is available upon request.

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Figure from the Pavement Management System Update, Adhara 2016

Over the last several years, the City rehabilitated over 23 miles (out of the 27 total miles) of City‐maintained streets through local taxes, grants, and Measure J funds (0.5% local sales tax surcharge). The remaining street segments were placed in a special category because previous City policy waived the requirement for them to be designed or improved to the City standards or, deferred the improvements to a later date. In some cases, constructing these streets to City standards presents challenges, including lack of available funding, assigning financial responsibilities, deferred street agreement participation, establishing assessment district(s), drainage concerns, and right‐of‐way constraints among other concerns. The pavement management program is intended to focus on preventive maintenance for the sake of extending the life of streets and roadways thus reducing costs and limiting the number of streets subject to reconstruction. The figure below provides details on typical pavement lifecycle. City streets are at various points of their lifecycle. They are also in a variety of conditions depending upon factors such as use, soil conditions, original construction quality, etc. Despite best efforts, all streets will eventually require total reconstruction. While there is no empirical evidence in Half Moon Bay, the increase in buses, trucks and overall traffic volumes from visitors all are contributing to the deterioration of pavement.

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Pavement Life Cycle Image, MTC

Pavement Life Cycle Image, MTC

Complete Streets The discussion of pavement management has so far focused on the needs of vehicles. However, we cannot forget that there are other users of the roadway network including: pedestrians, bicyclists and transit riders. Today’s presentation focuses and expands upon the context of “Complete Streets,” recognizing the character defining impact of street design on neighborhoods, the multi‐modal elements of streets, and the opportunity to address other City safety and sustainability values through street design. The 2013 Circulation Element emphasized three themes: safety, multi‐modal mobility, and connectivity. To that end, the City’s first Complete Streets policy was adopted as part of that Element update (https://www.half‐moon‐bay.ca.us/documentcenter/view/187). As defined by the National Complete Streets Coalition, “Complete Streets” are streets designed and operated to enable safe access for all users – not just vehicles. Pedestrians, bicyclists, motorists and transit riders of all ages and abilities must be able to safely move along and across a complete street. Each complete street is unique, but common components include sidewalks, bicycle lanes, special bus lanes, comfortable and accessible transit stops, frequent pedestrian crossing opportunities, and design elements for pedestrian safety such as median islands and curb extensions. These streets also typically incorporate “green” storm water elements as well. While a Complete Street in a less urban setting, such as Half Moon Bay’s low‐density residential neighborhoods, will look quite different from a Complete Street in a highly urbanized area, both intend to prioritize safety while maintaining convenience for all users. The Plan Half Moon Bay policy planning effort further Complete Streets, safety, and green infrastructure throughout its various components. The Healthy Community Element presents

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the benefits of active transportation, including bicycling, walking, and transit use (e.g. most transit trips include a bike ride or a walk at one or both trip ends). This policy is especially relevant for Safe Routes to School (SRTS) planning because streets that provide room for bicycling and walking help children engage in physical activity and gain independence. Along with the Healthy Community Element, the draft Circulation Element recognizes opportunities to study and institute a Vision Zero policy whereby safety for all modes is prioritized. The draft Coastal Access and Recreation chapter of the Local Coastal Land Use Plan from summer 2017 also incorporates Complete Streets policy and principles in its vision and approach to improve coastal access. Complete Streets Rendering (sample)

Complete Streets can offer many benefits in all communities, regardless of size or location. Some of the benefits of Complete Streets include:

A transportation system that bolsters economic growth and stability by providing accessible and efficient connections between neighborhoods, downtown, schools, parks, public transportation, offices, beaches, and retail destinations.

Reduced accidents through safety improvements.

Improved public health through increased walking and bicycling.

Increased capacity for the transportation network through a greater number of travel choices, giving people the option to avoid traffic jams.

Based on these principles, the City prepared and submitted a grant application for the Poplar Complete Street Project (CIP Project No. 593) which is part of the adopted FY 2017‐18 Capital

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Improvement Program. In Summer 2017, the Metropolitan Transportation Commission (MTC) awarded $1 million for the project, which will be the City’s first official “Complete Streets” project. As part of the Complete Streets policy, pedestrian facilities are a major component (and cost) of safe and quality streets. The majority of the City’s sidewalk system is located within the downtown area, which offers continuous sidewalks along Main Street and surrounding streets. Several intersections also have relatively new curb extensions with ADA ramps to accommodate wheelchairs and strollers. The policy for construction of new sidewalk has primarily been focused on completing pedestrian networks in high traffic areas to focus the limited funds on the areas with the most need and use. In addition to completing these pedestrian networks, the funds are also used to maintain, replace and repair sidewalks around the downtown, public facilities and schools. The City is in the process of adopting a Bicycle and Pedestrian Master Plan (BP Master Plan) (https://www.hmboutdoors.org/bikes‐ped). The draft BP Master Plan assesses existing conditions, identifies needs, prioritizes improvements, and defines areas for future study. The plan is accompanied by a comprehensive set of Design Guidelines. The guidelines are intended to support implementation of best practices for realization of Complete Streets within the context of the City’s highly varied built environment. For example, staff is aware that residents in several neighborhoods would like improved pedestrian amenities; however, they do not want traditional sidewalks because they would be out of character with the look and feel of their street, may adversely affect drainage, and in some cases would require degradation of other special features including heritage trees. Thus, the guidelines include options, such as sidepaths and traffic calming, for achieving a tailored approach to Complete Streets implementation. The development of the draft Bicycle and Pedestrian Master Plan (BPMP) was informed by significant community engagement with oversight by the recently formed Bicycle and Pedestrian Advisory Committee (BPAC) which consists of ten appointed members who advise the City Council, Planning Commission, and Parks and Recreation Commission. In addition to the BP Master Plan effort, the BPAC also advises regarding circulation system improvements and programs to encourage cycling and walking as a means of transportation and recreation, as part of implementation of the City’s Complete Streets policy. DISCUSSION: In 2016, the City entered into a contract with Nichols Consulting Engineers (NCE) to provide pavement and civil engineering design services for various streets in need of reconstruction. The project design includes segments of Church Street, Kelly Avenue, Magnolia Street, Mill Street, Miramontes Point Road, Naples Avenue, Railroad Avenue, and San Benito Street. These streets became part of the 2017‐18 Street Reconstruction Project currently in design. The 95% Plans, Specifications and Estimates for this project are anticipated to be complete in the next couple weeks and the project will go to bid in late Spring 2018. These locations are part of the three (3) centerline miles of roadways not included in the slurry seal maintenance.

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The Council has not only shown a commitment to preservation of pavement, but also to ensure safe and quality streets for the community. This is evident in the adopted Capital Improvement Program FY 2017‐18 (https://www.half‐moon‐bay.ca.us/documentcenter/view/800) through the following projects and programs:

ADA Transition Plan & Implementation Program (CIP Project No. 601)

Sidewalk Replacement & Repair Program (CIP Project No. 562)

City Parking Lots Reconstruction Project (CIP Project No. 603)

Crosswalks & ADA Retrofit Program (CIP Project No. 572)

Main Street Pavement Repair Project (CIP Project No. 576)

Highway 1 Safety and Operational Improvements Project – North (CIP Project No. 538)

Highway 1 Safety and Operational Improvements Project – South (CIP Project No. 523)

Main Street Bridge Project (CIP Project No. 759)

Poplar Complete Streets Project (CIP Project No. 593)

Highway 1/Kelly Avenue Intersection Improvement Project (CIP Project No. 571)

Bike and Pedestrian Master Plan (CIP Project No. 580) These projects all have elements which support both the maintenance of the streets and the goals of the Complete Streets policy. The key to implementation will be the prioritization of these improvements. This exercise of reviewing the Pavement Management Program and Complete Streets Policy will aid in the programming and adoption of the City’s FY 2018‐19 Capital Improvement Program and Budget. Funding available for pavement management and complete streets projects is intertwined. A balance is needed to maintain the pavement condition but also to incorporate complete streets elements into projects. During Study Session #1, staff will provide a refresher course on complete streets and pavement management, as well as an update on the current Pavement Rehabilitation Project. Then, staff will come back to council for Study Session #2, to discuss potential funding strategies and receive feedback from Council to aid in the programming of future projects. NEXT STEPS: Staff will come back to the City Council within 60 days for Study Session #2, which will have an emphasis on available funding and policy direction. ATTACHMENTS:

1. Roadway Section PCI and Functional Classification Listing 2. Pavement Management System Update – Executive Summary

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ALAMEDA AVENUE10 38600 18 10,800 C - Collector A - ACMIRADA RD 80 S. OF ALCATRAZ 2.68ALAMEDALAMEDA AVENUE20 69729 20 14,580 C - Collector O - AC/AC80 S. OF ALCATRAZ 50 S. OF SAN PABLO 16.57ALAMEDALAMEDA AVENUE30 89708 38 26,904 C - Collector O - AC/AC50 S. OF SAN PABLO WASHINGTON BLVD 28.36ALAMEDALAMEDA AVENUEALM09 85255 22 5,610 C - Collector A - ACWASHINGTON BLVD S END 18.28ALAMEDALCATRAZ AVENUEALCT01 40231 31 7,161 R - Residential/Local A - ACAlameda Avenue END PAVEMENT 5.33ALCATRALSACE LORRAINEAVENUE

10 751,008 34 34,272 C - Collector A - ACKELLY AVE VALDEZ AVE 13.63ALSACE

ALSACE LORRAINEAVENUE

ALSA01 78727 38 27,626 C - Collector O - AC/ACN. edge of Myrtle (exc) N. edge Central(inc+Granelli

22.62ALSACE

ALSACE LORRAINEAVENUE

ALSA02 81444 36 15,984 C - Collector A - ACCENTRAL AVE S EDGE OF VALDEZAVE

16.31ALSACE

ANTOINETTE LANEANTO01 56360 30 10,800 R - Residential/Local A - ACPILARCITOS AVe Cul-de-sac 12.5ANTOINARLETA WAYARLE01 44320 22 7,040 R - Residential/Local A - ACS. edge Grove (exc) N. edge Magnolia (exc) 6.53ARLETAARNOLD WAYARN01 441,300 26 33,800 R - Residential/Local A - ACEast of Main Street North edge of Colonel

(exc)6.95ARNOLD

ARROYO LEONARR01 45570 30 17,100 R - Residential/Local A - ACE. edge Johnston (ex) 50ft S OF VASQUES 6.99ARRLEOARROYO LEONARR02 86425 34 14,450 R - Residential/Local A - AC50ft S OF VASQUES MONTE VISTA LN 34.93ARRLEOAVIGNON PLACE01 55220 20 4,400 R - Residential/Local A - ACTOURAINE LN END AT TEE 11.77AVIGNOAVIGNON PLACE02 55630 20 12,600 R - Residential/Local A - ACN END S END 11.77AVIGNOBALBOA BOULEVARDBALB01 28720 14 10,080 R - Residential/Local A - ACN. edge of Kelly (ex) N END 0.98BALBOABANCROFT AVENUE10 57564 30 16,920 R - Residential/Local A - ACN END S END 11.45BANCROBARK COURTBARK01 65165 25 4,125 R - Residential/Local O - AC/ACSpindrift Way (exc) Inc cul-de-sac 19.48BARKBEACH AVENUEBECH01 401,213 30 36,390 R - Residential/Local A - ACPilarcitos Avene Frontage Road 5.51BEACHABELLEVILLEBOULEVARD

10 44500 20 10,000 R - Residential/Local A - ACHwy 1 500 W of Hwy 1 6.99BELLEV

BELLEVILLEBOULEVARD

20 32455 20 9,100 R - Residential/Local A - AC500' W/o Hwy 1 End 2.37BELLEV

BORDEAUX LANE01 82810 20 16,200 R - Residential/Local A - ACRousseau FrancaisAvenue (exc

Le Harve Place (exc) 27.69BORDEA

BORDEAUX LANE02 49747 20 14,940 R - Residential/Local A - ACLe Harve Place (exc) Marseille Way (exc) 9.14BORDEABRIG COURTBRIG01 52156 30 4,680 R - Residential/Local O - AC/ACSpindrift Way (exc) Cul-de-sac 11.83BRIGCASA DEL MAR DRIVE10 781,325 30 39,750 R - Residential/Local A - ACPILARCITOS AVE FRONTAGE ROAD 25.14CASADECENTRAL AVENUE01 86885 33 29,205 R - Residential/Local O - AC/ACRAILROAD AVE West edge of Alsace Lorr.

(ex33.52CENTRA

CENTRAL AVENUE02 86950 31 29,450 R - Residential/Local O - AC/ACALSACE LORRAINE AVE THIRD AVE 33.52CENTRA

Street ID Section ID Length Width Area Functional Class Surface Type

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Section PCI/RSL Listing

CurrentPCIStreet Name ToFrom

RemainingLife

MTC StreetSaver1SS1030

Criteria:

ATTACHMENT 1

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CHAMPS ELYSEEBOULEVARD

CHMP01 38157 30 8,131 R - Residential/Local A - ACROOSEVELT BLVD S END 4.75CHAMPS

CHESTERFIELDAVENUE

CHST01 83400 31 12,400 R - Residential/Local O - AC/ACN END S END 34.38CHESTE

CHURCH STREET10 70250 48 12,000 R - Residential/Local A - ACKELLY AVE MILL ST 20.22CHURCHCHURCH STREET20 9480 48 23,040 R - Residential/Local A - ACMILL ST N END 0CHURCHCHURCH STREETCHUR02 62745 50 37,250 R - Residential/Local A - ACKELLY ST CORREAS ST 15.55CHURCHCOLONEL WAYCOL01 431,000 26 26,000 R - Residential/Local A - ACInclude int. @ Arnold Dead end 6.56COLONOCORREAS AVENUE10 831,683 33 55,539 R - Residential/Local A - ACCDS EST END NEAR

SCHOOLCDS WEST END ATCOAST

28.32CORREA

CORREAS STREETCORR03 63832 45 37,440 R - Residential/Local A - ACE. edge Church (ex-Purissima)

Dead end E/o Johnst(ex-Main)

15.97CORREA

COURT SAN MARCO10 58100 20 2,000 R - Residential/Local A - ACROOSEVELT BLVD END 13.31CTSANMCYPRESS STREETCYP01 87460 32 14,720 R - Residential/Local O - AC/ACW. edge Pilarcitos JENNA LN 42.16CYPRESDOLORES AVENUEDOLO01 57520 19 9,880 R - Residential/Local A - ACW. edge PCH Dead End 12.72DOLOREDWIGHT AVENUE10 64561 30 16,830 R - Residential/Local A - ACGRANDVIEW BOTH ENDS 15.37DWIGHTFILBERT STREET10 811,099 38 41,762 R - Residential/Local O - AC/ACSecond Railroad 31.19FILBERFILBERT STREETFILB03 76852 37 31,524 R - Residential/Local O - AC/ACEast edge of 2nd West edge of Hwy 1 25.81FILBERFILBERT STREETFILB04 671,170 35 40,950 R - Residential/Local O - AC/ACHWY 1 West edge of Main (exc) 18.13FILBERFIRST AVENUE01 58500 38 19,000 C - Collector O - AC/ACMYRTLE ST 100' S OF FILBERT ST 11.32FIRSTFIRST AVENUE02 62300 37 11,100 C - Collector A - AC100FT S FILBERT 100FT S OF SPRUCE 8.84FIRSTFIRST AVENUE06 81100 32 3,200 C - Collector O - AC/AC100' S/o GROVE MAGNOLIA ST 25.14FIRSTFIRST AVENUE10A 74200 32 6,400 C - Collector A - AC100 FT S OF SPRUCE ST POPLAR ST 13.22FIRSTFIRST AVENUE10B 50300 16 4,800 C - Collector A - ACPOPLAR ST METZGAR ST 5.42FIRSTFIRST AVENUE20 59400 37 14,800 C - Collector O - AC/ACMETZGAR ST 100FT S OF GROVE 11.18FIRSTFOURTH AVENUE3 90250 24 7,000 R - Residential/Local A - ACFILBERT ST SPRUCE ST 32.24FOURTHFOURTH AVENUE4 88326 24 7,824 R - Residential/Local A - ACSPRUCE ST POPLAR ST 31.26FOURTHFOURTH AVENUE4TH02 86521 34 17,714 R - Residential/Local A - ACNorth edge Filbert (exc) ARMSPORT LANDING 30.14FOURTHGARCIA AVENUEGARC01 69920 33 30,360 R - Residential/Local A - ACCul-de-sac W. edge Alsace(ex) 21.18GARCIAGARCIA AVENUEGARC02 79420 29 12,180 R - Residential/Local A - ACE. edge Alsace (exc) N. edge Central (exc) 25.78GARCIAGOLDEN GATEAVENUE

10 47552 30 16,560 R - Residential/Local A - ACN END S END 8.05GOLDEN

GOLDEN GATEAVENUE

GOLD01 83117 37 4,329 R - Residential/Local A - ACNorthside of Terrace End of Road - Barricad 28.29GOLDEN


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RemainingLife


Criteria: 192

GOLDEN GATEAVENUE

GOLD02 44242 37 8,954 R - Residential/Local A - ACSouthside of Terrace Silver N.side 6.88GOLDEN

GOLDEN GATEAVENUE

GOLD03 82233 37 8,621 R - Residential/Local A - ACSilver - southside Highland - N.edge 27.29GOLDEN

GRAND BOULEVARD10 881,465 32 46,880 R - Residential/Local O - AC/ACHWY 1 END 44.47GRANDBGRANDVIEWBOULEVARD

GRND01 66970 33 32,010 C - Collector A - ACHwy 1 E END 10.31GRANDV

GRANELLI AVENUEGRAN01 81516 33 17,028 R - Residential/Local A - ACEast edge of Railroad (exc) West edge of Alsace Lorr.(ex

27.06GRANEL

GRANELLI AVENUEGRAN02 86620 32 19,840 R - Residential/Local A - ACEast edge of Alsace Lorr(ex)

620' E/o begin (inc Rt.trn) 30.14GRANEL

GRANELLI AVENUEGRAN03 90600 32 19,200 R - Residential/Local O - AC/AC620' E/o of Alsace Lorr. West edge of 3rd (exc) 36.33GRANELGROVE STREET10 902,116 37 78,292 R - Residential/Local O - AC/ACHwy 1 End (west) 40.89GROVEGROVE STREETGROV03 82615 29 17,835 R - Residential/Local O - AC/ACEnd E/o Hwy 1 W. edge MAIN (ex) 34.17GROVEGUERRERO AVENUEGUER01 44340 20 6,800 R - Residential/Local A - ACAlameda Avenue end of street 6.29GUERREHAWSER LANEHAWS01 86505 38 19,190 R - Residential/Local O - AC/ACSpindrift Way Dead End 41.45HAWSERHIGGINS-CANYONROAD

HP01 56215 22 4,730 R - Residential/Local A - ACE/o Hwy 1 City Limit 12.42HIGPUR

HIGHLAND AVENUEHIGH01 55780 34 26,520 R - Residential/Local A - ACQuartz Golden Gate -westside ofSt

12.77HIGHLA

HIGHLAND AVENUEHIGH02 511,135 34 38,590 R - Residential/Local A - ACGolden Gate Ave Silver Ave 10.46HIGHLAJENNA LANE10 631,000 29 29,000 R - Residential/Local A - ACKELLY AVE CYPRESS AVE 17.36JENNALJIB COURTJIB01 66206 30 6,180 R - Residential/Local O - AC/ACSpindrift Way Cul-de-sac 19.98JIBJOHNSTON STREET01 46235 58 13,630 R - Residential/Local A - ACPilarcitos Creek -dead end Mill St (northside) 7.8JOHNSTJOHNSTON STREET02 85311 50 15,550 R - Residential/Local O - AC/ACMill St (southside) Kelly Ave (northside) 33.76JOHNSTJOHNSTON STREET30 50660 49 32,340 R - Residential/Local A - ACCORREAS ST KELLY AVE 9.77JOHNSTJOHNSTON STREET40 431,170 39 45,630 R - Residential/Local A - ACMONTE VISTA LN CORREAS ST 6.75JOHNSTJUDITH COURTJUD01 86150 30 4,500 R - Residential/Local A - ACCASA DEL MAR DR Cul-de-sac 30.14JUDITHKEEL COURTKEEL01 90142 30 4,260 R - Residential/Local O - AC/ACN. edge Spindrift Cul-de-sac 36.33KEELKEHOE AVENUEKEHO01 951,335 34 45,390 R - Residential/Local O - AC/ACPilarcitos Avenue Frontage Road 38.15KEHOEAKELLY AVENUE07 72360 36 12,960 A - Arterial O - AC/ACHwy 1 Pilarcitos Ave 17.7KELLYKELLY AVENUE10 941,370 36 49,320 A - Arterial A - ACPotter Ave W END (State Beach) 25.05KELLYKELLY AVENUE30 941,332 36 47,952 A - Arterial A - ACPOTTER AVE PILARCITOS AVE 25.05KELLYKELLY STREET01 1166 48 7,968 A - Arterial A - ACCUL-DE-SAC San Benito St 0KELLYKELLY STREET02 73354 50 17,700 A - Arterial O - AC/ACSan Benito St Johnston St 16.78KELLY


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RemainingLife


Criteria: 193

KELLY STREET03 49225 50 11,250 A - Arterial O - AC/ACJohnston St Main St 6.19KELLYKELLY STREET06 591,100 45 49,500 A - Arterial O - AC/ACPurissimaSt Hwy 1 10.61KELLYKELLY STREET20 82250 50 12,500 A - Arterial O - AC/ACMain St Purrisima St 24.42KELLYLAUREL AVENUELAUR01 85454 31 14,074 R - Residential/Local O - AC/ACDead end E/o

Pilarcitos(ex)Dead end @ alley 38LAUREL

LE BLANC COURT01 79150 20 3,000 R - Residential/Local A - ACTouraine lane end 25.25LEBLANLE HARVE PLACE01 47315 20 6,300 R - Residential/Local A - ACBordeaux lane cul-de-sac 8.09LEHARVLE MANS WAY01 52635 20 12,700 R - Residential/Local A - ACTouraine Lane END (Cel-de-sac) 10.25LEMANSLORYN AVENUELORY01 95485 30 14,550 R - Residential/Local O - AC/ACKehoe Ave (exc) St Joseph - corner 38.15LORYNAMAGNOLIA STREET10 532,189 19 41,591 R - Residential/Local O - AC/ACEnd Near Hwy 1 End (West) 12.69MAGNOLMAGNOLIA STREETMAG03 44534 30 16,020 R - Residential/Local A - ACDead End Near E/o Hwy 1 W. edge of Main (ex) 6.76MAGNOLMAIN STREET10 641,213 40 48,520 A - Arterial O - AC/ACHwy 1 SEYMOUR ST 13.05MAINMAIN STREET20 52887 38 33,706 A - Arterial O - AC/ACSEYMOUR ST METZGAR ST 8.08MAINMAIN STREET30 57931 41 38,171 A - Arterial O - AC/ACMETZGAR ST FILBERT ST 10.13MAINMAIN STREET40A 711,022 41 41,902 A - Arterial O - AC/ACFILBERT ST CORREAS ST 15.51MAINMAIN STREET40B 31347 46 15,962 A - Arterial O - AC/ACCORREAS ST MIRAMONTES ST 1.37MAINMAIN STREET50 491,133 48 54,384 A - Arterial O - AC/ACMIRAMONTES ST BRIDGE 6.95MAINMAIN STREET60 792,325 46 106,950 A - Arterial O - AC/ACBridge Hwy 1 (Ex Hwy 92) 22.03MAINMARIE COURTMARI01 68173 30 5,190 R - Residential/Local A - ACCasa Del Mar Dr Cul-de-sac 18.98MARIECMARSEILLE WAY01 49580 20 11,600 R - Residential/Local O - AC/ACTouraine Lane cul-de-sace 10.39MARSEIMETZGAR STREET10 631,959 20 39,180 R - Residential/Local A - ACE End Near Hwy 1 RAILROAD AVE 14.02METZGAMETZGAR STREETMETZ03 44662 15 9,930 R - Residential/Local A - ACDead end E/o PCH W. edge Main (ex) 6.99METZGAMILL STREET01 55400 24 9,600 R - Residential/Local O - AC/ACDead end E/o Benito (inc) E. edge Johnston (ex) 13.48MILLMILL STREET10 70250 50 12,500 R - Residential/Local O - AC/ACJOHNSON MAIN 22.67MILLMILL STREET20 67500 50 25,000 R - Residential/Local O - AC/ACMAIN ST CHURCH ST 20.49MILLMIRADA ROADMDA01 94517 16 8,272 C - Collector A - ACCul-de-sac Alameda Ave 22.86MIRADAMIRADA ROADMDA02 93429 13 5,577 C - Collector A - ACAlameda Ave - west side Ventura Street - east side 22.41MIRADAMIRADA ROADMDA03 97630 15 9,450 C - Collector A - ACVentura-east side Hwy 1 23.9MIRADAMIRAMONTESAVENUE

03 82595 24 14,280 R - Residential/Local A - ACW. edge Alsace (inc) School driveway~600' E/oA.L.

27.69MIRAMO

MIRAMONTESAVENUE

10 831,345 33 44,385 R - Residential/Local A - ACCDS/WEST END ALSACE LORRAINE AVE 28.32MIRAMO

MIRAMONTES POINTROAD

05 521,364 36 49,104 R - Residential/Local A - ACParking Lot S Entrance Ritz-Carlton Gate 10.59MIRAMP


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06 502,978 36 107,208 C - Collector A - ACHwy 1 Parking Lot S Entrance 5.55MIRAMP


07 311,713 36 61,668 C - Collector A - ACHwy 1 City Limit (E/o Hwy 1) 1.18MIRAMP

MIRAMONTES STREET20 75387 49 18,963 R - Residential/Local O - AC/ACCHURCH ST MAIN ST 26.23MIRAMOMIRAMONTES STREET30 63600 49 29,400 R - Residential/Local A - ACMAIN ST SAN BENITO ST 17.12MIRAMOMIRAMONTES STREETMIRA05 83206 48 9,888 R - Residential/Local A - ACE. edge San Benito W. edge of Bridge 28.32MIRAMOMIZZEN LANE10 501,194 30 35,820 R - Residential/Local O - AC/ACSpindrift (West) Spindrift (East) 10.71MIZZENMONTE VISTA LANE10 42150 28 4,200 R - Residential/Local A - ACMAIN ST JOHNSTON ST 6MONTEVMONTE VISTA LANE20 82250 34 8,500 R - Residential/Local A - ACJOHNSTON 250ft EAST OF

JOHNSTON27.29MONTEV

MONTE VISTA LANE30 61400 34 13,600 R - Residential/Local A - AC25Oft EAST OFJOHNSON

100ft E OF ARROYOLEON

15.15MONTEV

MYRTLE STREET10 741,246 25 31,150 R - Residential/Local O - AC/ACFirst Ave Third Ave 25.09MYRTLEMYRTLE STREETMYRT01 82436 37 16,132 R - Residential/Local A - ACEast edge of Railroad (exc) West edge of 1st (exc) 27.69MYRTLEMYRTLE STREETMYRT04 661,098 28 30,744 R - Residential/Local A - ACEast edge of 4th (exc) West edge of Purissima

(exc)18.33MYRTLE

MYRTLE STREETMYRT05 63341 32 10,912 R - Residential/Local A - ACDead end Near E/o Hwy 1 East edge of 4th (exc) 15.93MYRTLENAPLES AVENUENAPO1 46300 26 7,800 R - Residential/Local A - ACDrainage ditch Roosevelt - southside 7.79NAPLESNAPLES AVENUENAPO2 5430 16 6,880 R - Residential/Local A - ACRoosevelt - southside end of street - TRAIL 0NAPLESOAK AVENUEOAK01 82451 28 12,628 R - Residential/Local O - AC/ACW. edge Pilarctios (ex) Dead End 32.74OAKOCEAN AVENUEOCEA01 65821 33 27,093 R - Residential/Local A - ACN. edge Valdez (ex-

Correas)Dead end (excMiramontes)

18.95OCEAN

PABLO COURTPABL01 4335 26 3,867 R - Residential/Local A - ACN. edge Arroyo Leon (exc) Cul-de-sac 6.75PABLOPACIFIC AVENUE10 61562 30 16,860 R - Residential/Local A - ACN END S END 13.25PACIFIPARKING LOTLIB 25150 100 15,000 O - Other A - ACCORREAS ST AT CHUCH

STPURISSIMA ST 0PARKING

PARKING LOTMAIN 44200 70 14,000 O - Other A - ACMAIN ST AT KELLY AVE MIRAMONTES ST 6.98PARKINGPARKING LOTPOPBCH 70230 150 34,500 O - Other A - ACPOPLAR ST AT PACIFIC

AVEBEACH 21.85PARKING

PARKING LOTSHRSTA 0150 132 19,800 O - Other A - AC537 Kelly Ave Sheriff Station 0PARKINGPARKING LOTTEDADC 18164 150 24,600 O - Other A - AC537 Kelly Ave TedAdcock 0PARKINGPILARCITOS AVENUE10 491,015 38 38,570 R - Residential/Local A - ACWAVE AVE ST JOSEPH AVE 8.98PILARCPILARCITOS AVENUE20 95732 38 27,816 R - Residential/Local O - AC/ACST JOSEPH AVE DEAD END S. OF

KEHOE38.15PILARC


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PILARCITOS AVENUESOUTH

10 831,338 32 42,816 R - Residential/Local A - ACKELLY AVE OAK AVE 28.32SPILAR

PINE AVENUEPINE01 85675 32 21,600 R - Residential/Local O - AC/ACE/o Pilarcitos(ex) @ PkgLot

Dead end @ alley 38PINE

POPLAR STREET10 652,371 31 73,501 C - Collector A - ACHwy 1 Gate 9.84POPLARPOPLAR STREETPOP05 78856 24 20,544 R - Residential/Local O - AC/ACW. edge Main (ex) HWY 1 24.24POPLARPOTTER AVENUE010A 801,042 33 34,386 R - Residential/Local A - ACKELLY AVE VALDEZ AVE 26.42POTTERPOTTER AVENUE010B 89500 33 16,500 R - Residential/Local A - ACVALDEZ AVE CENTRAL AVE 31.77POTTERPULLMAN AVENUE10 42268 30 8,040 R - Residential/Local A - AC100 FT N. OF

WASHINGTONCUL-DE-SAC 6.16PULLMA

PULLMAN AVENUEPULL01 83177 20 3,540 R - Residential/Local A - ACS END 100' S/o WASHINGTON 27.8PULLMAPULLMAN AVENUEPULL02 46200 23 4,600 R - Residential/Local A - AC100' S/o WASHINGTON 100' N/o WASHINGTON 7.75PULLMAPURISSIMA STREETPUR01 641,316 48 63,168 R - Residential/Local O - AC/ACMILL STREET N. edge Correas(ex)inc

Miramo20.78PURISS

PURISSIMA STREETPUR02 661,058 39 41,262 R - Residential/Local A - ACN. edge Correas(inc+Myrtle)

N. edge Filbert (ex) 17.75PURISS

PURISSIMA STREETPUR03 74350 46 16,100 R - Residential/Local A - ACMill Street cul-de-sac 22.93PURISSQUARTZ AVENUEQTZ01 50235 33 7,755 R - Residential/Local A - ACHighland Corner Silver 9.99QUARTZRAILROAD AVERR02 73200 21 4,200 R - Residential/Local A - AC80' N/o Filbert St 200' S/o Filbert St 21.7RAILRDRAILROAD AVENUE4.5 83375 16 6,000 R - Residential/Local O - AC/ACGRANELLI AVE MYRTLE ST 35.82RAILRDRAILROAD AVENUE4.8 68202 16 3,232 R - Residential/Local A - ACCENTRAL AVE GRANELLI AVE 18.98RAILRDRAILROAD AVENUERR01 49583 17 9,911 R - Residential/Local A - AC200' S/o Filbert St South edge Poplar 9.2RAILRDRAILROAD AVENUERR03 85145 28 4,060 R - Residential/Local A - AC80' N/o Filbert St South edge of Myrtle 29.55RAILRDRALSTON AVENUERLST01 26110 27 2,970 R - Residential/Local A - ACDEAD END Grand Blvd 0.3RALSTOREDONDO BEACHROAD

REDO01 442,227 17 37,859 R - Residential/Local A - ACW. edge Hwy 1 Gates 6.81REDOND

REDONDO BEACHROAD

REDO02 44210 14 2,940 R - Residential/Local A - ACGates 210' W/o Gate 6.99REDOND

REDONDO BEACHROAD

REDO03 472,100 20 42,000 R - Residential/Local A - AC210' West of the gates Thone Ave 8.38REDOND

RONALD COURTRON01 89136 14 1,904 R - Residential/Local A - ACSouth edge of Arnold Way Dead end 31.77RONALDROOSEVELTBOULEVARD

10 721,049 37 38,813 R - Residential/Local O - AC/ACHWY 1 NAPLES 22.69ROOSEV

RUISSEAU FRANCAISAVE

10 931,530 24 36,720 C - Collector O - AC/ACHwy 1 TOURAINE LANE 29.6RUISSE


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SAN ANDREASAVENUE

SNAN01 85190 24 4,560 R - Residential/Local A - ACAlameda Avenue end of street 29.55SANAND

SAN BENITO STREETSBEN01 74320 46 14,720 R - Residential/Local O - AC/ACS. edge Mill (ex) N. edge Kelly (ex) 25.62SANBENSAN BENITO STREETSBEN02 68330 46 15,180 R - Residential/Local A - ACS. edge Kelly (ex) N. edge Miramontes (ex) 18.7SANBENSAN BENITO STREETSBEN03 0100 20 2,000 R - Residential/Local A - ACS. Miramontes (ex) Beginning of Private Drive 0SANBENSAN PABLO AVENUESNPB01 86368 16 5,888 R - Residential/Local A - ACAlameda Avenue end of paving 25.69SANPABSANTA ROSA AVENUESNRS01 72375 15 5,625 R - Residential/Local A - ACAlameda Avenue End of paving 21.26SANTARSECOND STREET01 65323 24 7,752 R - Residential/Local O - AC/ACDead End N/o Myrtle

(include)145' N/o Filbert 16.55SECOND

SECOND STREET02 83145 24 3,480 R - Residential/Local O - AC/AC145' N/o Filbert (exclude) North edge of Filbert 35.82SECONDSECOND STREET10 81491 29 14,239 R - Residential/Local A - ACFilbert St 130' N/o Poplar St 27.06SECONDSECOND STREET20 82130 26 3,380 R - Residential/Local O - AC/AC130' N/o Poplar St Poplar St 34.17SECONDSECOND STREET30 65300 19 5,700 R - Residential/Local O - AC/ACPoplar St Metzgar St 16.55SECONDSECOND STREET40 71360 34 12,240 R - Residential/Local O - AC/ACMetzgar St 100FT S OF GROVE 21.69SECONDSECOND STREET50 64300 34 10,200 R - Residential/Local A - ACMAGNOLIA SEYMOUR 15.6SECONDSEYMOUR STREETSEYM02 41591 48 28,368 R - Residential/Local A - ACHwy 1 Main St 5.52SEYMOUSEYMOUR STREETSEYM03 80470 31 14,570 R - Residential/Local A - ACW/o Hwy 1 470' W/o Hwy 1 (Hlaf

CDS)26.42SEYMOU

SEYMOUR STREETSEYM04 501,340 34 45,560 R - Residential/Local A - AC410' W/o Hwy 1 (Half CDS) W END (Cul-de-sac) 9.65SEYMOUSILVER AVENUESLV01 66264 30 7,920 R - Residential/Local A - ACHighland Ave Silver Ave (NE Corner) 17.75SILVERSILVER AVENUESLV02 53987 37 36,519 R - Residential/Local A - ACSilver Ave (NE Corner) Golden Gate Ave 11.24SILVERSILVER AVENUESLV03 51945 37 34,965 R - Residential/Local A - ACGolden Gate Ave SW END (Barricade) 10.46SILVERSPINDRIFT WAY10 87848 38 32,224 C - Collector O - AC/ACHWY 1 EAST OF SPINNAKER 27.2SPINDRSPINDRIFT WAY20 831,308 30 39,240 C - Collector O - AC/ACBARK CT HAWSER LANE 26.83SPINDRSPINDRIFT WAYSPIN03 86260 38 9,880 C - Collector O - AC/ACEast of Spinnaker Hawser Lane (exc) 26.61SPINDRSPINNAKER LANE10 61304 30 9,120 R - Residential/Local O - AC/ACSPINDRIFT WAY (S) TILLER CT 17.23SPINNASPINNAKER LANE20 871,013 30 30,390 R - Residential/Local O - AC/ACTILLER CT SPINDRIFT WAY (N) 43.66SPINNASPRUCE STREET10 811,719 32 55,008 R - Residential/Local O - AC/ACE END (CDS) Railroad Ave 32.6SPRUCESPRUCE STREETSPRU04 92945 33 31,185 R - Residential/Local O - AC/ACWest edge of Main (exc) Dead end W/o 4th 37.23SPRUCEST JAMES AVENUESTJM01 90100 28 2,800 R - Residential/Local O - AC/AC100' N/o Grand Blvd Chesterfield Ave 36.33STJAMEST JAMES AVENUESTJM02 67200 28 5,600 R - Residential/Local O - AC/AC100' S/o Grand Blvd 100' N/o Grand Blvd 20.95STJAMEST JOHN AVENUESTJN01 43996 30 29,880 R - Residential/Local A - ACPilarcitos Ave Loryn Ave 6.75STJOHNST JOSEPH AVENUESTJO01 951,010 30 30,300 R - Residential/Local O - AC/ACPilarcitos Ave Loryn Avenue 54.54STJOSE


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STONE PINE ROADSTNP01 671,270 39 49,530 R - Residential/Local A - ACE. edge Main(ex) widthvaries

Cul-de-sac 18.22STNPIN

SUZANNE COURTSUZ01 80133 14 1,862 R - Residential/Local A - ACNorth edge of Colonel Way Dead end 26.42SUZANNTERRACE AVENUETER01 45932 33 30,756 C - Collector A - ACHighway 1 Golden Gate - westside 4.15TERRACTERRACE AVENUETER02 501,062 33 35,046 C - Collector A - ACGolden Gate - westside Dead End 5.49TERRACTHIRD STREET10 61628 29 18,212 R - Residential/Local O - AC/ACPoplar St 143' N/o Magnolia 17.23THIRDTHIRD STREET3RD01 74417 31 12,927 R - Residential/Local O - AC/ACS/o elbow @ Central S/o Granelli(inc.) @

end/C&G25.64THIRD

THIRD STREET3RD02 81328 23 7,544 R - Residential/Local O - AC/ACS/o Granelli @ end of C&G S/o Myrtle(inc.)@widthchange

32.6THIRD

THIRD STREET3RD03 43343 26 8,918 R - Residential/Local O - AC/ACMyrtle St S/o Filbert @begin C&G 7.65THIRDTHIRD STREET3RD04 67468 33 15,444 R - Residential/Local O - AC/ACS/o Filbert @ begin C&G N. edge of

Poplar(inc.Spruce)18.13THIRD

THIRD STREET3RD08 63143 29 4,147 R - Residential/Local A - AC143' N. of Magnolia North edge of Magnolia(exc)

14.02THIRD

TILLER COURTTILLER 36130 29 3,770 R - Residential/Local A - ACSPINNAKER LN END (Cul-de-sac) 3.84TILLERTOULOUSE COURT01 45625 20 12,500 R - Residential/Local O - AC/ACTouraine Lane END (Cul-de-sac) 8.7TOULOUTOURAINE LANE10 491,635 20 32,700 R - Residential/Local O - AC/ACRUISSEAU FRANCAIS

AVELE BLANC CT 10.22TOURAI

TOURAINE LANE20 491,195 20 23,900 R - Residential/Local O - AC/ACLE BLANC CT BORDEAUX LN 10.39TOURAIVALDEZ AVENUE1110 46495 33 16,335 R - Residential/Local O - AC/ACOCEAN AVE POTTER AVE 9.09VALDEZVALDEZ AVENUE1120 86605 33 19,965 R - Residential/Local O - AC/ACPOTTER AVE ALSACE LORRAINE AVE 41.45VALDEZVALDEZ AVENUEVALD02 81537 32 17,184 R - Residential/Local A - ACW. edge Alsace (inc) Inc Cul-de-sac R=26' 27.06VALDEZVALENCIA STREETVLC01 45395 24 9,480 R - Residential/Local A - ACEND 400' S/o MIRADA RD 7.25VALENCVALENCIA STREETVLC02 45400 24 9,600 R - Residential/Local A - AC400' S/o MIRADA RD MIRADA RD 7.46VALENCVAN NESS AVENUEVANS01 52250 19 4,750 R - Residential/Local A - ACW. edge Hwy 1 Dead End 10.49VANESSVASQUEZ DRIVEVASQ01 88400 29 11,600 R - Residential/Local A - ACS. edge Arroyo Leon (ex) Cul-de-sac 31.26VASQUEVENICE BOULEVARDVEN01 921,300 18 23,400 R - Residential/Local A - ACHIGHWAY 1 PAVEMENT CHANGE

NEAR TRAIL32.85VENICE

VENTURA STREETVNTA01 15859 21 18,039 R - Residential/Local A - ACEnd of street Mirada Road 0VENTURWASHINGTONBOULEVARD

WASH01 25255 20 5,100 R - Residential/Local A - ACNaples Alameda Ave -eastside 0WASHIN

WASHINGTONBOULEVARD

WASH02 40480 20 9,600 R - Residential/Local A - ACALAMEDA AVE PULLMAN AVE 5.56WASHIN

WASHINGTONBOULEVARD

WASH03 12134 20 2,680 R - Residential/Local A - ACPullman Ave end of street - sta 8+46 0WASHIN


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Criteria: 198

WAVE AVENUEWAVE01 441,178 18 21,204 R - Residential/Local A - ACPilarcitos Ave- Half A Road Frontage Road 6.89WAVEAVWAVECREST ROAD10 451,919 16 30,704 R - Residential/Local A - ACHWY 1 PARKING LOT 7.48WAVECRWILLOW AVENUEWILL01 85678 32 21,696 R - Residential/Local O - AC/ACDead end E/o

Pilarcitos(ex)Dead end @ alley 38WILLOW

YOUNG AVENUEYUNG01 47970 19 18,430 R - Residential/Local A - ACHwy 1 State Park Entrance(Gate)

8.38YOUNGA

147,662Total Section Length:

Total Section Area: 4,648,254


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Criteria: 199

City of Half Moon Bay

MTC P-TAP Round 16 Pavement Management System Update

Executive Summary

Budget Options Report

April 18, 2016

Submitted to

Metropolitan Transportation Commission

AND City of Half Moon Bay

Prepared by

Adhara Systems, Inc. 2635 N. First St. Suite 252 San Jose, CA 95134 (408) 441-0340

200

City of Half Moon Bay, P-TAP 16 1 PMS Update, Budget Options Report April 2016

1. Executive Summary Metropolitan Transportation Commission (“MTC”) has contracted with Adhara Systems, Inc.

(“Adhara”) for its Pavement Management Technical Assistance Program (P-TAP) Round 16 and

assigned Adhara to the City of Half Moon Bay, California (“City”) for its Pavement Management

Systems (“PMS”) Update Project (“Project”) in 2015. The City uses the StreetSaver Online Pavement

Management Program software (“PMP”) developed by MTC. The Project includes updating the City’s

pavement management system database in accordance with the MTC StreetSaver Online Pavement

Management Program.

A total of 221 sections representing 27.22 centerline miles, was given as a work scope. During the

inventory review and update process, the total work scope changed to 255 sections representing 27.98

centerline miles. One section was identified as Gravel surface type. Excluding this section, the City

manages 224 sections representing 27.97 centerline miles, 55.40 lane miles, and 4.65 million ft2.

Adhara conducted the field work in December 2015. The overall sampling rate was 39.4%. 2014

Maintenance and Rehabilitation (“M&R”) activities of thirty six (36) records were recorded into the

PMS database. Upon completion of QC, Adhara suggested and the City agreed to remove evaluation

records of sections which received treatment in 2013 and 2014. The surface treated sections cannot be

evaluated correctly using the MTC’s non-destructive evaluation method since the treatment blocks an

evaluator from reading road condition. It is recommended to skip evaluation for two or three years

from the surface treatment date. Some of the above inventory changes were caused by these M&R

activities.

All surveyed data and section attribute changes were entered into the City’s PMP database using MTC’s

StreetSaver Online Version 9.0. The City’s weighted average Pavement Condition Index (“PCI”) of

the entire network is 65 as of April 15, 2016. This placed the City’s network condition in the “Good

(50<PCI<=70)” category.

This report analyzed the City’s Budget Needs and provides four budget scenarios that the City may want

to apply to future M&R plans for the next five years starting in FY2016 (July 1, 2016 – June 30, 2017).

This report also recommends a budget scenario that will best fit the City’s needs to make average

network PCI of 67 in FY2020 (July 1, 2020 – June 30, 2021).

201

City of Half Moon Bay, P-TAP 16 2 PMS Update, Budget Options Report April 2016

The City has reviewed the treatment unit costs and treatment scenario in the Decision Tree (see

Appendix G). Annual interest and inflation rates were assumed to be 0.0% and 3.0% respectively in

determining the City’s Network Replacement Cost and Budget Needs. The City’s Network

Replacement Cost was calculated to be $54.5 million. The Budget Needs analysis determined that

$10.4 million is required for the City’s M&R needs over the next five years. This will completely

eliminate Deferred Maintenance and the City’s network PCI will increase to 82.

For the past five years, the City has spent $4.4 million, $872 thousand per year, for its M&R programs.

The City has estimated funds of $3.5 million for the next five years, $700 thousand per year. With this

budget plan, it is estimated that the PCI will be maintained at 65 and will result in $4.6 million in

maintenance backlog by FY2020. In order to maintain the current PCI of 65, the City may allocate an

annual budget of $620 thousand with 12% preventive maintenance (“PM”) allocation. Additionally, in

order to increase the current PCI by 5 points from 65 to 70, in the next five years, the City will need to

allocate an average of $1 million per year.

This report recommends the City increase its annual budget to $750 thousand with 10% PM allocation in

order to increase its current PCI of 65 to 67 by FY2020.

2. Purpose The purpose of this report is to assist the City in utilizing the results of the field survey data and budget

options analyzed in the PMP. This report assesses the adequacy of the current budget and identifies a

recommended budget scenario that meets the M&R needs recommended by the PMP program and that

will improve the City’s M&R strategies over the next five years, and compares this cost to the City’s

current budget. The following criteria were used in identifying a recommended scenario:

• PCI value: Maintain network PCI at the current value or higher

• Cost-effectiveness: Allocate more funds to arterial/collector roads than residential roads with

appropriate PM ratio

• Affordability: Provide a realistic expenditure plan that can stabilize Deferred Maintenance or

minimize increase.

202