SEALANTSFEBRUARY 2013

CONFIRMED MINUTES

CONFIRMED MINUTESFEBRUARY 20-22, 2013

THE WESTIN PARK CENTRAILDALLAS, TX, USA

These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.

WEDNESDAY, 20-FEB-13 – FRIDAY, 22-FEB-13

1.0 OPENING COMMENTS/INTRODUCTIONS – OPEN

Call to Order / Quorum Check

The Sealants Task Group (SLT) was called to order at 1:00 p.m. 20-FEB-13.

A quorum was established with the following representatives in attendance:

Subscriber Members /Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Ray Cleghorn The Boeing Company* Brent Clothier Cessna Aircraft Company Proxy for D. Kleinschmidt* Kent DeFranco Lockheed Martin Corporation Chairperson ; proxy for R. Nagarajan* Aleck Featherston Bell Helicopter Textron

Alan Gilbert Cessna Aircraft Company* Jeffrey Kingsley Air Force* Diane Kleinschmidt NAVAIR* Manuel Koucouthakis Honeywell Aerospace Proxy for J. Kingsley* Angelina Mendoza Goodrich Corporation* Raj Nagarajan General Dynamics

Steve Row Goodrich (UTAS)Michael Steele The Boeing CompanyPete Torelli The Boeing Company

* Estrella Watson Goodrich Corporation

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Stephen Bialecki PPG Aerospace* Jim Carney National Sealants & Lubricants* Suzanna DeMoss 3M Proxy for J. Lane

Joe Furtivo Integral Products Inc.* John Lane Integral Products Inc.* Josh Mazin Flamemaster Corp* Philip Shackley PPG Aerospace PRC-DeSoto Intl Inc.* Jeff Steele D Aircraft Products Inc.

Jeff Swindells Royal Adhesives & Sealants LLC

PRI Staff Present

Keith Purnell

It was verified only subscriber members were in attendance for closed portion of the meeting.

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SEALANTSFEBRUARY 2013

CONFIRMED MINUTES

The Antitrust and Nadcap Personal Code of Ethics and Conflict of Interest video was reviewed with the Task Group in the OPEN and CLOSED meetings.

1.1 Approval of October 2012 Meeting Minutes

The SLT Task Group meeting minutes from the October 2012 Nadcap meeting were reviewed.

Motion made by E. Watson and seconded by B. Clothier to approve the minutes from the October 2012 Nadcap meeting as written. Motion Passed Unanimously.

1.2 Review Agenda

The agenda for the meeting was reviewed. Attendees were given the opportunity to identify expectations to be addressed during the week of meetings. No additional discussion topics were suggested.

2.0 MEMBERSHIP STATUS – OPEN

The voting membership was reviewed and proxy votes were recorded.

The voting records and meeting attendance for SLT Task Group Voting Members, Subscriber and Supplier, were reviewed for compliance to the requirements for maintaining membership. The requirements state that to maintain membership, a member must not be absent without approved alternate representation from three consecutive regular Nadcap Task Group meetings and the member, or approved alternate representation, shall not miss a vote on 2 consecutive letter ballots. The Task Group Chairperson is allowed to waive these requirements if other circumstances warrant retention.

All Voting Members met the requirements for meeting attendance and voting on letter ballots.

It was noted that two SLT Task Group members have recently retired, C. Smith and S. Redward, These members will be removed from the SLT Task Group membership roster.

ACTION ITEM: B. McSorley to remove C. Smith and S. Redward from the SLT Task Group Voting Membership, roster and blue book. (Due Date: 29-Mar-13)

2.2 New Voting Members

J. Mazin of Flamemaster requested to become a SLT Task Group Supplier Alternate Voting member. This was J. Mazin’s second SLT Task Group meeting attended.

Motion made by K. DeFranco and seconded by B. Clothier to approve J. Mazin as a SLT Task Group Supplier Alternate Voting member. Motion Passed Unanimously.

ACTION ITEM: B. McSorley to process the completed m-frm-01 for the above member and update the SLT Task Group Voting Membership. (Due Date: 29-Mar-13)

3.0 STAFF REPORT – OPEN

Staff Engineer, K. Purnell, presented the PRI Staff Report that included Auditor Status, SLT Task Group Metrics, Most Common NCRs, Latest Changes, Future Nadcap Meeting Dates and Locations, and Staff Delegation Metrics.

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SEALANTSFEBRUARY 2013

CONFIRMED MINUTES

The June 2013 Nadcap meeting in Paris dates and times and attendance were discussed. It was verified the SLT Task Group will have quorum for the June 2013 Nadcap meeting. The SEAL Task Group was agreeable to having their June meeting starting Wednesday June 5 at 2:00 pm and ending Friday June 7 at 6:00 pm so the SLT Task Group can meet on Monday June 3 through 1:00pm Wednesday, June 5. None of the attendees objected to the proposed change.

Motion made by K. DeFranco and seconded by M. Koucouthakis to approve the SLT Task Group meeting on Monday June 3 to 1:00 pm Wednesday June 5, 2013. Motion Passed Unanimously.

ACTION ITEM: K. Purnell to write the June 2013 meeting agenda with the SLT Task Group meeting on Monday June 3 to 1:00 pm Wednesday June 5, 2013 (Due Date: 8-Mar-13)

4.0 SSC REPORT – OPEN

S. DeMoss presented the Supplier Support Committee (SSC) Update that included an overview of the SSC Leadership Team, how the SSC helps suppliers, current SSC activities and their new supplier initiatives. For additional information please review the SSC minutes posted on the www.pri-network.com website.

5.0 CHECKLIST VISION COMPLIANCE – OPEN

The updated AC7200/1 and AC7202 NMC compliance spreadsheets were reviewed and matched the existing revision of the checklists. AC7200/1 and AC7202 ballot comment resolution may require updating the spreadsheets.

ACTION ITEM: K. Purnell to update the NMC compliance spreadsheets after AC7200/1 and AC7202 ballot comments are resolved and 14 day ballot is complete to assure spreadsheet reflects the most recent changes. (Due Date: 1-May-13)

The NMC compliance spreadsheet for draft AC7129 Sealant Application Audit Checklist was reviewed. Spreadsheet wording aligned with AC7129 through paragraph 5.7.10. PRI staff will continue updating the spreadsheet as the SLT Task Group progresses in revising the draft AC7129 checklist.

ACTION ITEM: K. Purnell to update NMC compliance spreadsheets for draft AC7129 to reflect most recent changes from the February 2013 Nadcap meeting. (Due Date: 1-May-13)

K. DeFranco is working on revising AS5502 to incorporate the ISO / IEC 17025 laboratory accreditation requirement. The 9100 quality system is a common subscriber requirement and will not need to be incorporated into AS5502.

It was noted that the AC7200/1 Audit Checklist Word and PDF copies posted in eAuditNet are missing question 9.4.

ACTION ITEM: K. Purnell to investigate why question 9.4 is missing from AC7200/1 Audit Checklist Word and PDF copies posted in eAuditNet and correct problem. (Due Date: 22-May-13)

6.0 SEALANT APPLICATION AUDIT CHECKLIST DEVELOPMENT – OPEN

The latest draft of the Sealant Application Checklist was reviewed and questions up to 5.8.2 were revised.

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SEALANTSFEBRUARY 2013

CONFIRMED MINUTESThere was a discussion on whether all sealant application requirements should be included in one checklist or if a base checklist that includes common requirements and separate supplemental checklists would be more effective. It was thought the checklist should remain in its current form until additional Subscribers interested in the sealant application program are identified.

Actions required to ballot the draft Sealant Application Checklist

Prior to balloting, the SLT Task Group needs to understand:

Number of Subscribers willing to participate in the sealant application program Does the draft checklist meet their audit needs and if not, recommendations Number of suppliers that would be required to be audited Skill set for sealant application auditors Number of auditors required Number of job audit joint configurations required for initial qualification Number of job audit joint configurations required for reaccreditation

Sealant Application Survey

The SLT Task Group developed a survey to: Determine the number of Subscribers willing to participate in the sealant application

program Evaluate if the draft checklist meets Subscriber requirements Estimate the number of Suppliers that would be audited Determine Subscribers’ level of interest in a sealant application training / qualification

program

ACTION ITEM: K. Purnell to send the sealant application survey to NMC. (Due Date: 19-Apr-13)

ACTION ITEM: K. Purnell to send e-mail to SLT Task Group members when survey is sent to NMC so they can follow up with their NMC representative. (Due Date: 19-Apr-13)

7.0 SEALANT SURVEILLANCE – OPEN

K. DeFranco presented an overview of the SLT Task Group surveillance program and reviewed the various Aerospace Standards that reference the requirement i.e. AS5502 and AS7200/1. The SLT Audit Handbook also contains information on the surveillance program that is not contained in any other document i.e. control of the auditors surveillance stamp. The need for the Audit Handbook was debated since many of the clarifications have been added to the audit checklists. The most recent Audit Handbook changes were reviewed and approved by the SLT Task Group. The revised Sealant Audit Handbook will be posted in eAuditNet. To move forward with eliminating the Audit Handbook, the stamp control and other auditor requirements could be added to NTGOP-001 Appendix SLT and additional program requirements could be added to AS5502. NTGOP-001 will be revised to add a new paragraph referencing unique Task Group requirements. NTGOP-001 Appendix SLT can then be revised to add the Sealant Surveillance requirements.

A. Fletcher & M. Barga provided a presentation about the history, applicability and future of the SLT Surveillance Program.

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SEALANTSFEBRUARY 2013

CONFIRMED MINUTES

ACTION ITEM: K. Purnell to accept changes in the Sealant Audit Handbook and then post in eAuditNet. (Due Date: 26-Apr-13)

ACTION ITEM: K. Purnell to update NTGOP-001 Appendix SLT with Surveillance Program Instructions after master NTGOP-001 is revised and present draft at the June 2013 Nadcap Meeting in Paris, France (Due Date: 17-May-13)

ACTION ITEM: K. DeFranco to investigate adding the other Surveillance Program requirements to AS5502 and report back at the June 2013 Nadcap Meeting in Paris, France (Due Date: 17-May-13)

Suppliers stated they did not see value in the Sealant Surveillance Program. The activities performed by the Surveillance Auditors have changed over the years and the Suppliers asked if the program is still necessary. Several Subscribers said the program provides value to them. Surveillance requirement is specified in AS5502 paragraph 4.1.1. Suppliers would need to discuss their sealant surveillance concern with the SAE AMS G9 Standards Committee as AS5502 is their document.

8.0 AC7200/1 AUDIT CHECKLIST – OPEN

Ballot comment resolution

Ballot comments from the draft AC7200/1 45 day letter ballot were reviewed and resolved. One comment on paragraph 5.7 and 8.3 questioned use of the word “product” in place of “material”. For resolution of this comment K. DeFranco and K. Purnell will review the use of these words, make changes as needed and then ballot draft AC7200/1 on a 14 day affirmation ballot.

ACTION ITEM: K. Purnell and K. DeFranco to review use of the word “product” and “material” in AC7200/1 and update AC7200/1 with the appropriate changes then ballot checklist on a 14 day affirmation ballot. (Due Date: 5-Apr-13)

Viscometer calibration requirements were discussed because viscometer calibration is one of the SLT Task Groups most common non-conformances. Equipment calibration normally includes the equipment’s range of use but viscometers calibration is often performed using standards that do not fall within the viscosity range of the sealants being tested. Viscometers are used with spindles of various sizes but the spindles are often not included as part of the equipment calibration. The original equipment manufacturer (OEM) calibrates the supplier’s viscometer head with the OEM spindle and not the supplier’s spindles unless specifically requested in the purchase order. It is expected if the viscometer is calibrated by the Original Equipment Manufacturer and the spindles are not included in the calibration that the supplier will perform and document an inspection of the spindles for damage and perform a verification of the viscometer using the spindles they use to assure the viscometer is functioning properly. This verification is recommended by the manufacturer on their website.

9.0 AC7202 AUDIT CHECKLIST – OPEN

Ballot comment resolution

Ballot comments from the draft AC7202 45 day ballot were reviewed and resolved. Prior to this ballot the SLT Task Group worked to assure questions common to AC7200/1 and AC7202 checklists had the same wording. With the changes made to resolve ballot comments, these common questions may no longer be identical. K. Purnell is to review the changes made as a result of ballot comment resolution and assure common questions in the other checklist are revised so wording is identical.

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SEALANTSFEBRUARY 2013

CONFIRMED MINUTESACTION ITEM: K. Purnell to review each question that was modified because of ballot comments in draft AC7200/1 and draft AC7202 and assure common questions in the other checklist are revised so wording is identical then ballot checklists on 14 day affirmation ballots. (Due Date: 5-Apr-13)

10.0 SEALANT MATERIAL TEST LABORATORY AUDIT QUESTIONS – OPEN

Review Updated Sealant Quality Conformance Test Question Appendix

The SLT Task Group is updating the majority of the quality conformance test questions in Appendix D of AS7200/1 for the purpose of adding them to the AC7200/1 and AC7202 checklists. The list is not yet complete; some of the less frequently used tests have not been included. Quality conformance test will be completed and reviewed during the June Nadcap meeting.

ACTION ITEM: K. DeFranco, S. DeMoss and C. Kay to update Appendix D questions matrix with the missing sealant test methods performed by manufacturer and re-packager. Questions are to be reviewed by the SLT Task Group at the June 2013 Nadcap Meeting. (Due Date: 17-May-13)

Review Fire Wall Sealant Quality Conformance Tests

J. Steele provided questions to address peel strength and shear strength requirements of fire wall sealants.

ACTION ITEM: J. Steele to develop oil resistance and flame resistance lab test questions for fire wall sealants. Questions are to be reviewed by the SLT Task Group at the June 2013 Nadcap Meeting. (Due Date: 17-May-13)

11.0 AUDIT FAILURE CRITERIA – OPEN

Review Audit Failure Criteria, Single Year Data Compared to Multiple Years of Data

Audit failure criteria from one (1) year, 2012, two (2) years, 2011 and 2012 combined, and three (3) years, 2010, 2011 and 2012 combined, were reviewed. Reason for reviewing multiple years of data is the limited number of audits performed by the SLT Task Group. NOP-011 paragraph 4.2 states “New Task Groups are requested to define their failure criteria (Mode B) once a statistically valid number of audits (e.g. 32 audits) have been conducted or at the second anniversary of their checklist publication”. It required three (3) years of Sealant audit data to exceed 32 audits.

Establish Sealant Task Group Failure Criteria for 2013

The SLT Task Group reviewed and discussed the above failure data.

Motion made by K. DeFranco and seconded by E. Watson for the failure criteria of initial audits to be four (4) Major and eight (8) Total NCR’s and for Reaccreditation Value Added Distributors, three (3) Major and six (6) Total NCR’s for one (1) day and for Reaccreditation of Manufacturers, four (4) Major and eight (8) Total NCR’s for two (2) days. Motion Passed Unanimously.

ACTION ITEM: K. Purnell to send M. Graham the SLT Task Group new failure criteria for 2013.(Due Date: 22-May-13)

12.0 AUDITOR CONFERENCE – OPEN

Auditor Conference 2013 Topics

SLT Task Group Specific Auditor Conference will tentatively be on Sunday 20-OCT-12 from 10:00 am – 5:00 pm. Topics to include:

Most Common NCRs and NCR Data Analysis for Consistency Review of Major and Minor NCR’s and Observations

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SEALANTSFEBRUARY 2013

CONFIRMED MINUTES Emphasis on Sealant Manufacturing (Supplier Opportunity) Review of Latest Specification Changes Sealant Surveillance Review of Latest Checklist and Handbook Changes PRI Sealant QPG and G9 Update Review of Sealant Application Checklist Question and Answer Session

Supplier Participation (NOP-002)

There was discussion concerning supplier participation in the October 2013 SLT Task Group auditor training. NOP-002 paragraph 7.4.3 states “Task Group Supplier Members may only participate in the auditor training when providing specific training at the invitation of the Task Group Chairperson.” Any Supplier that wishes to present specific SLT Task Group training materials should contact K. DeFranco, SLT Task Group Chairperson.

13.0 SEALANT TASK GROUP INITIATIVES – OPEN

Sealant Task Group created the following list of activities and rated them as High (H), Medium (M) or Low (L) priority and if they are (A) Active, (N) Not Active or (C) Closed. List was created so the SLT TG maintains focus on its high priority tasks.

(H-A) Sealant Application Checklist – Scope moving towards verifying the sealing activities are being performed correctly, checklist clean up, subscriber feedback, number of suppliers to be audited, training program, certification program, subscribers willing to participate in final development of checklist and mandate.(H-A) Sealant Test Laboratory Audit Question Development AC7200/1 & AC7202(M-A) Surveillance (M-A) Compliance with NMC Checklist Vision – SLT Application Checklist(M1-N) Flow chart of SLT Specification and Documents(M2-N) Change Wording of Checklist Question to be inclusive of AMS and Other Sealant Specification Requirements.(L-A) Auditor Conference(L-A) Compliance with NMC Checklist Vision – AC7200/1 and AC7202(L-N) Sealant Applicator / Technician Qualification Program

14.0 NEW BUSINESS – OPEN

Time Set Aside to Address any New Topics or Concerns:

Nadcap definitions of Major and Minor NCRs were discussed. Definitions can be found in the Nadcap Quality Manual.

Major Nonconformance - The absence of, or systemic breakdown of, the process control and/or quality management system, or any non-conformance where the effect impacts or has the potential to impact the integrity of the product.

Minor Nonconformance - Any single system failure or lapse in conformance with the applicable standard or audit criteria where the effect does not impact or have the potential to impact the integrity of the product.

15.0 MEETING CLOSE OUT – OPEN

All action items were reviewed and due dates established. For specific details, please see the current SLT Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

Agenda Topics for June 2013 Nadcap Meeting in Paris France:

Open Agenda Topics will include:Staff Report

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SEALANTSFEBRUARY 2013

CONFIRMED MINUTESSSC ReportAC7200/1 & AC7202 Question Order and GlobalizationSealant Application Audit ChecklistSealant Application SurveySealant SurveillanceNTGOP-001 Appendix SLTSLT Material Test Lab Questions2013 Auditor ConferenceNMC Checklist VisionSealant InitiativesNew Business

16.0 AUDITS – CLOSED

Reviewed Scheduled and Conducted Audits

The current SLT audit schedule for the next six months was reviewed; Subscribers were encouraged to observe audits.

Discuss Problem Audits

Three audits in process were reviewed by the SLT Task Group

Audit 146828 was reviewed; NCR-002 was reduced to minor because the SLT Task Group did not suspect any impact to product. If the OCM calibration certificate is provided, the NCR can be voided by PRI Staff.

Audit 149991was reviewed; NCR-005 was reduced to minor as no product impact was suspected.

Audit 147115 was reviewed; NCR-002 was reduced to minor as no product impact was suspected.

17.0 AUDITORS – CLOSED

Data Analysis Review – Overall Auditor Performance

Auditor performance was reviewed and included the most common checklist paragraph referenced in NCRs traceable to the auditors that wrote the NCRs, Average and Total NCR per Day written by the auditors.

18.0 STAFF ENGINEER DELEGATION – CLOSED

Staff Engineer K. Purnell met the minimum criteria of having at least 10% of findings reviewed by the Task Group Subscribers with at least a 90% concurrence rate. K. Purnell maintains delegated status.

19.0 CLOSED MEETING ISSUES – CLOSED

A Value Added Distributor that claimed on their website to be AS7202 compliant has revised their website and removed that claim after being contacted by the PRI Staff Engineer.

Sealant Manufacturer audit #140122 allowed their AMS-S-8802 QPL listing to expire. K. Purnell to contact supplier and verify they are not manufacturing AMS- S-8802.

ACTION ITEM: K. Purnell to contact supplier and verify they are not manufacturing AMS- S-8802. (Due Date: 22-May-13)

20.0 MEETING CLOSE-OUT – CLOSED

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SEALANTSFEBRUARY 2013

CONFIRMED MINUTESAll action items were reviewed and due dates established. For specific details, please see the current SLT Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.

Agenda Topics for June 2013 Nadcap Meeting in Paris, France:

Closed Agenda Topics will include:AuditsAuditorsStaff Engineer DelegationClosed Meeting Issues

ADJOURNMENT – 22-FEB-13 – Meeting was adjourned at 5:00 p.m.

Minutes Prepared by: Keith Purnell, kpurnell@sae.org

***** For PRI Staff use only: ******

Are procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* NO

*If yes, the following information is required:

Documents requiring revision:

Who is responsible: Due date:

NTGOP-001 Appendix SLT

K. Purnell 17-MAY-13

NOP-011 M. Graham 22-MAY-13

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