U.S. Department of Energy’sU.S. Department of Energy’sAnalytical Services ProgramAnalytical Services Program

George E. DetsisGeorge E. DetsisManager, Analytical Services ProgramManager, Analytical Services Program

Office of Corporate Safety Programs, HS-31Office of Corporate Safety Programs, HS-31

Presented before the DOE AnnualPresented before the DOE AnnualSite Environmental Report Workshop Site Environmental Report Workshop

October 26-28, 2010October 26-28, 2010Argonne National Laboratory, Chicago, IllinoisArgonne National Laboratory, Chicago, Illinois

Presentation OutlinePresentation Outline

Program Overview

FY2010 Radiological Waste Issues

Distribution of FY2010 Findings

Priority I Finding Context

FY2011 DOECAP Planned Audits

Elements of Elements of Analytical Services ProgramAnalytical Services Program

Systematic Planning and Data AssessmentTools and Training

Mixed Analyte Performance EvaluationProgram

Department of Energy Consolidated AuditProgram

Analytical Services Program Analytical Services Program MissionMission

Reduce data quality uncertainty

Ensure waste accountability/disposition

Identify potential DOE liabilities/risk for elimination/reduction

SPADAT SPADAT Visual Sample PlanningVisual Sample Planning

Improves quality of environmental field and facility sampling strategies

Minimizing number of samples needed to meet regulatory requirements

Environmental Field SamplingEnvironmental Field Sampling

VSP programming will automatically locate un-sampled areas and add samples to ensure hotspot detections

Within Building D&DWithin Building D&DUse of VSP to plan sampling designs and data analysis for Beryllium surveys and decommissioning or decontamination of buildings

New tools for building setup from images/pdf files, furniture libraries, delineation of rooms, and multi-floor visualization.

Software Development ToolkitsSoftware Development Toolkits Program Accomplishments Program Accomplishments

Field training (6) – cost shared (2)

• Grand Junction Office - November 3-4, 2009• ANL – January 19-22, 2010• LLNL – June 8-11, 2010• ASP Workshop – September 24, 2010• Hanford CHPRC Rad Techs – August 30-31, 2010• Hanford CHPRC Soil and GW Experts – July 7-8, 2010

Extensive VSP work with the Office of Legacy Management (Grand Junction Project Office) for ground water monitoring/trending software in support of long-term surveillance

Quick consultations with DOE field on VSP applications

MAPEP BackgroundMAPEP Background

Program Purpose:

To test and evaluate environmental analytical laboratory performance

To provide defensible data that instills confidence in DOE decision-making

MAPEP BackgroundMAPEP BackgroundProgram Focus:

• ISO 17025 & ISO 17043 Accredited PT Provider with traceability to NIST

• Radiological, stable inorganic, and organic constituents

• Soil, water, air filter, and vegetation media

• Interaction with DOECAP and QSAS

• MAPEP required for all laboratories performing analysis for DOE

• Technical assistance

MAPEP LaboratoriesMAPEP Laboratories

MAPEP Laboratory Participants:

• 110 Domestic Laboratories

• 27 International Laboratories

• Nuclear Test Ban Treaty Laboratories• New Zealand (1)• Brazil (1)• Ecuador (1)• Spain (1)

• Cooperative Monitoring• Canada (2) • United Kingdom (6)

MAPEP LaboratoriesMAPEP Laboratories

MAPEP Laboratory Participants:• Middle Eastern Nations

• Jordan (3)• Oman (1)• Kuwait (2)• Qatar (2)• Turkey(1)• Morocco (1)• Israel (1)• Lebanon (1)• Tunisia (1)

• International Atomic Energy Agency (1)

The Fifth Annual Workshop forThe Fifth Annual Workshop forRadiation MeasurementsRadiation Measurements

Cross CalibrationCross CalibrationDoha, QatarDoha, Qatar

MAPEP AccomplishmentsMAPEP AccomplishmentsRadiological and Environmental Sciences Laboratory (RESL)

Idaho National Laboratory, Idaho Falls, Idaho

• Construction of new RESL facility in Idaho Falls scheduled for completion in June 2011

• Proficiency testing results indicate that less than 1% failure rate of

all analyses performed (approximately 14K annual analyses for about 1400 annual MAPEP samples)

• MAPEP open to all laboratories supporting DOE’s missions and programs

Proficiency Testing AnalysesProficiency Testing Analyses

MAPEP Series 23 Matrix Id.Total

SamplesForeign Labs

Mixed-Analyte Soil MaS 117 27

Mixed-Analyte Water MaW 137 24

Semi-volatile Organic Water

OrW 24 0

Radiological Vegetation RdV 80 23

Radiological Air Filters RdF 90 19

Gross alpha/beta Water GrW 76 17

Gross alpha/beta Filter GrF 75 17

Over 700 Samples Distributed to Participating Laboratories in MAPEP Series 23 (2010)

Proficiency Testing AnalysesProficiency Testing Analyses

Fiscal Year SeriesNumber of

MAPEP Samples

# of Analyses by

Laboratories

FY07 15 & 16 1098 13628

FY08 17 & 18 1136 13605

FY09 19 & 20 1200 14000

FY10 21 & 22 1390 14400

Consistent Growth in Samples Distributed and Total Analyses Performed by Participant

Laboratories for MAPEP

DOE Consolidated Auditing DOE Consolidated Auditing ProgramProgram

DOECAP identifies and reduces the Department’s risks and liabilities, ensures defensible environmental data, and verifies radioactive and chemical waste disposition tracking/accountability/treatment/disposal.

Overall Goal: Improve performance

FY10 DOECAP Auditing Activities:FY10 DOECAP Auditing Activities:

27 Analytical Environmental Laboratories- 26 audits- 1 laboratory closure audit

11 Treatment Storage and Disposal Facilities - 8 radiological TSDFs- 3 non-radiological TSDFs

Radiological Waste Radiological Waste IssuesIssues

Waste Identification and Labeling

Waste Storage and Processing

Shipping

Radiological Screening

Waste Identification Waste Identification and Labelingand Labeling

Materials were not recognized as wastes, and therefore not properly managed as hazardous, radiological, or mixed waste

Waste was not being properly characterized

Container labels were either illegible due to deterioration or were not visible due to improper orientation of the container

Waste Storage Waste Storage and Processingand Processing

Waste not being disposed within regulatory time limits

Unstable stacking of waste containers and pallets

Insufficient lift compaction for Class A waste materials (under challenge)

Potential worker exposure during radiological waste sorting processes

Shipping Shipping

Incorrect weights, volumes, or units on shipping documentation

Failure to verify sum of fractions unity evaluations

Incorrect documentation due to incorrect interpretation of “environmental sample” exemption

Incorrect Emergency Response Contact information

Shipping (cont.)Shipping (cont.)

Failure to properly retain shipping records (not scanned into records retention systems)

Failure to properly train shipping personnel

Unclear or insufficient shipping Standard Operating Procedures

Acceptance of rail shipment prior to actual receipt

Radiological Screening Radiological Screening

Insufficient training and guidance for radiological screening activities and processes

Failure to perform radiological screening

Improper or indefensible radiological screening

Distribution of Distribution of FY2010 TSDF FY2010 TSDF

FindingsFindings

Distribution of Distribution of FY2010 Lab FindingsFY2010 Lab Findings

FY2010 Findings FY2010 Findings ReviewReview

DOECAP conducted: 38 audits in FY2010

86% of all FY2009 audit findings were closed during FY2010:

88% of the Lab findings82% of the TSDF findings

New Findings Identified:FY2006 = 233FY2007 = 340FY2008 = 218FY2009 = 273FY2010 = 219

Priority I FindingPriority I Finding(current programmatic (current programmatic

definition) definition) A factual statement issued by the DOECAP to document a significant item of concern, or significant deficiency regarding key management/programmatic control(s) or practice(s), which represents a concern of sufficient magnitude to potentially render the audited facility unacceptable to provide services to the DOE, or present substantial risk and liability to DOE if not resolved via immediate and expedited corrective action(s).

Priority I FindingPriority I Finding(example issues)(example issues)

Key programmatic/systematic failures

Imminent threat to worker or public safety/health

Documented unlawful or unethical practices

Significant data quality failures

Failure to implement corrective actions/repeat deficiencies

Priority I FindingPriority I Finding(programmatic context)(programmatic context)

A Priority I finding constitutes the highest censure the DOECAP can issue against an audited facility

Each DOE contract holder using or potentially using the facility must determine for themselves if they will utilize a facility that has been issued a Priority I finding

Audit FindingsAudit Findings

Priority II Finding:

• Nonconformance with internal requirements/ procedures

• Undocumented procedures/processes

• Nonconformance with DOE requirements

Observation:

• Isolated instances/minor deficiencies

• Opportunities for improvement

Auditing Criteria -- USAGE Auditing Criteria -- USAGE INQUIRY FOR FY 2011INQUIRY FOR FY 2011

Multiple DOE field site contractual agreements with laboratories/waste vendor facilities

Anticipated FY 2011/2012 Usage ($)

Identify auditor participation (program line/field)

FY2011 Planned TSDFs AuditsFY2011 Planned TSDFs Audits

Diversified Scientific Services, Inc., Kingston, TN Energy Solutions, LLC, Oak Ridge, TN Energy Solutions of Utah, Clive, Utah Materials and Energy Corporation, Oak Ridge, TN Perma-Fix Northwest, Richland, WA Perma-Fix of Florida, Gainesville, FL Waste Control Specialists, Andrews, TX

IMPACT Services, Inc., Oak Ridge, TN Clean Harbors Environmental Services, Aragonite, UT Clean Harbors Environmental Services, El Dorado, AR

Clean Harbors Environmental Services, Deer Park, TX

FY2011 Planned Lab AuditsFY2011 Planned Lab Audits

ALS Laboratory, Fort Collins, CO Lionville Laboratory, Exton, PAALS Laboratory, Salt Lake City, UT MCL, Inc., Oak Ridge, TNAmerican Radiation Serv., Port Allen, LA ORISE, Oak Ridge, TNB&W Y-12 ACO, Oak Ridge, TN RMAL, Oak Ridge, TNB&W RAC Laboratory, Lynchburg, VA Paducah Analytical, Paducah, KYBC Laboratories, Inc., Bakersfield, CA Portsmouth Analytical, Piketon, OHCaltest Analytical Laboratory, Napa, CA Shealy Environmental, Columbia,

SCCEBAM Analytical, Inc., Bothell, WA Southwest Research, San Antonio, TXDavis and Floyd, Inc., Greenwood, SC Test America, Inc. Arvada, COEberline Analytical Corp., Oak Ridge, TN Test America, Inc. Earth City, MOEberline Analytical Corp., Richmond, CA Test America, Inc. Knoxville, TNGEL Laboratories, LLC, Charleston, SC Test America, Inc., Richland, WA

A DOECAP LaboratoryA DOECAP LaboratoryAudit – in progressAudit – in progress

A DOECAP TSDF A DOECAP TSDF Audit – in progressAudit – in progress

Proficiency Test PreparationProficiency Test Preparation

ASP Program ASP Program Contact InformationContact Information

George E. Detsis, Analytical Services Program (ASP) ManagerPhone: (301) 903-1488E-mail:  George.Detsis@hq.doe.gov

Jorge Ferrer - DOECAP Manager, DOE -- Oak Ridge Phone: (865) 576-6638E-mail:  ferrerja@oro.doe.gov

Guy Marlette, MAPEP Coordinator, DOE -- Idaho Phone: (208) 526-2532E-mail: marletgm@id.doe.gov

Brent Pulsipher, VSP Coordinator, PNNLPhone: (509) 375-3989E-mail: Brent.Pulsipher@pnl.gov