user manual for enrollment management by the institutionscsvtu.ac.in/ew/download/user manual for...

The University of Burdwan – User Manual for the registration of the students by the colleges

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USER MANUAL FOR ENROLLMENT

MANAGEMENT BY THE INSTITUTIONS

CSVTU-BHILAI

Version 1.0

August-2016

Helpdesk Contact No. : 0788 - 6532760 / 6061311

Helpdesk E-Mail Id. : [email protected]

Timings : 11:00 AM to 5:00 PM on working days

mailto:[email protected]

CSVTU Bhilai – Enrollment User Manual for Institutions

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Contents

1. Introduction ............................................................................................................................................... 3

2. List of Forms for the Institutions ......................................................................................................... 3

01 - Institution Profile From ..................................................................................................................... 3

02 – CSVTU Enrollment Form ................................................................................................................... 3

3. Steps to access the forms in the online system by the Institution ............................................ 3

4. Completion of the Institution profile form by the Institution........................................................ 6

5. Approval / Rejection of the students’ enrollment forms by Institution ................................... 12

6. Bulk Download of Enrolled Student data under the Institution ................................................. 17


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1. Introduction

The iON eForms solution has provided the required online tools in order to enable Institutions affiliated to CSVTU to fill the Institution information and to perform the approval / rejection of Students Enrolment Forms online. This user manual has been written to help the institutions to understand the features of online application management system and to manage the applications received for students’ enrollment.

2. List of Forms for the Institutions The institutions are required to access and complete the following forms:

01 - Institution Profile From – This form is regarding the information related to the

institution and the institutions are required to complete the same.

Note: All the institutions are requested to complete their profile.

02 – CSVTU Enrollment Form – This form contains all the application forms

submitted by the students.

Note: All the institutions are required to approve or reject the enrollment applications of the students as appropriate. Otherwise the university will not consider the enrollment application.

3. Steps to access the forms in the online system by the Institution

The Institutions are required to access the above forms in the online system by following the below mentioned steps:

STEP- I: Open the website of CSVTU (http://www.csvtu.ac.in/ew/ ).

STEP- II: Click on Enrollment Form 2016 link ( ) on the home page.

http://www.csvtu.ac.in/ew/


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STEP- III: Then Click on the Institution Login link ( ) .

STEP- IV: The login form will be displayed.

Enter your college login id and password shared by the university and click on Login.

Login Page

STEP- V: The application home page will be displayed. Click on the eForms button on the top of the home page as highlighted below.

Home Page after Login


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If the e-Forms icon is not visible after login then you need to click on button

on bottom left corner of the home page as shown below and then the e-Forms application

will be available.

Software Applications List

Note: In order to make the EForms application displayed on the top panel always, right click the EForms application and then click on Add to Quick Launcher option. STEP- VI: Now the e-Forms Solution will be opened as shown below. Click on the E-

Forms tab.

E-Forms Home page


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STEP- VII: Now the list of available forms to the institution will be displayed as shown in the following.

01 - Institution Profile – This form captures the details regarding the Institutions.

02 - CSVTU Enrollment Form - This form has all the students’ enrollment applications for the institution. Institutions are required to view and approve / Reject the applications as appropriate.

List of Available forms

Now you can click on the relevant application form and open it to take required actions.

4. Completion of the Institution profile form by the Institution

As the first activity, all the institutions are requested to complete their profile form. This profile form contains the information which are assigned by CSVTU and requires more information to be updated by the institutions. Note: Institutions can view the information assigned by CSVTU but can’t update it. In order to access and open the Institution Profile form, follow as mentioned below: STEP - I to STEP – VII: Follow as mentioned previously in section 3. Steps to access the Forms in the online system by Institution.


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STEP- VIII: Click on “01 – Institution Profile Form” as shown below to view the Institution profile details of your institution.

Institution Profile Form

STEP- IX: Once Institution Profile form is clicked, the form options will be

displayed as below:

Options for the Forms


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STEP- X: Click on (Search) button as shown above.

The Search screen will be displayed.

Search Forms Data

STEP- XI: Click on Search button on this form.

The search results for this form will be displayed as shown below: It will show your college profile form data.


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Forms Data after search

STEP- XII: Now the application form data can be Edited or Viewed by clicking on the

relevant buttons:

Institution Profile Search List


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STEP- XIII: Edit and complete the profile Form

Click on the EDIT button as shown in the following image.

Institution Profile Edit Option

Once the EDIT button is clicked the form will opened in the Editable mode as shown in the following image:

Institution Profile Form in Edit mode


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There are 6 sections on the Institution profile form:

Institution Information Section (Only University will be able to update it)

Institution Address Details by University Section (Only University will be able to update it)

Institution Address Details by Institute section (To be updated by the Institution)

Head of the Institution Details Section (To be updated by the Institution)

Exam SPOC Details Section (To be updated by the Institution)

Declaration Section (To be updated by the Institution)

The institutions are required to fill the Institution Address, Head of the Institution details, Exam SPOC details and Declaration. Then SUBMIT the form. Note: Institutions are required to provide SPOCs details for different roles. as available in the list. This information is required by the University. STEP- XIV: View Institution Profile Information:

When the institution would like to view the Institution Information only, then Click on application sequence number hyperlink to view Institution Information details.


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5. Approval / Rejection of the students’ enrollment forms by Institution

All the enrolment applications from the students’ data will be available to the institution administrator. Institution administrator is required to approve / reject the application before the university considers the same. Note: University will consider only the approved applications. University will not consider any rejected or pending applications, so institutions are required to review and approve/reject all the applications for their institution. In order to access and open the 02 – CSVTU Enrollment form, follow as mentioned below: STEP - I to STEP – VII: Follow as mentioned earlier in section 3. Steps to access the Forms in the online system by Institution. STEP- VIII: Click on “02 – CSVTU Enrollment Form” as shown below to view the Enrollment Applications of your institution.

CSVTU Student Enrollment Form


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STEP- IX: Once 02 – CSVTU Enrollment Form is clicked, the form options will be

displayed as below:

Options for the Forms

STEP- X: Click on (Search) button as shown above.

The Search screen will be displayed.

Search Forms Data

STEP- XI: Click on Search button on this form.


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The search results for this form will be displayed as shown below: It will show all the students who have filled the Enrollment Form for your institution as shown in the following screenshot.

Enrollment Students’ Form List Data after search

STEP- XII: Now the enrollment application form data for each student can be Viewed or

Edited by clicking on the relevant buttons.

Note: Please note the Edit and View buttons highlighted in the following diagram.

Student Enrollment Applications List


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STEP- XIII: Approve / Reject the Student Enrollment Form

Click on the VIEW link as shown in the following image.

View Student Enrollment Application Form

Once the VIEW link is clicked the form will opened in the VIEW mode as shown in the following image:

Student Enrollment Application Form


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STEP- XIV: Edit the Students’ Enrollment Form

In case it is required to Edit the students enrollment form before approving due to any mistakes, then click on the Edit button as shown in the following image.

Edit Student Enrollment Application Form

Once the Edit link is clicked then the form will opened in the Edit mode as shown in the following image, The institution need to do the necessary corrections and submit it.

Student Enrollment Application Form in Edit Mode


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6. Bulk Download of Enrolled Student data under the Institution

The list of candidates who have filled the Online Enrollment Application form for your

Institution can be downloaded in an Excel file. You can download the entire list by following

the instructions as mentioned below:

1. Follow the STEP - I to STEP – VII as mentioned earlier in section 3. Steps to access

the Forms in the online system by Institution to open the CSVTU Enrolment Form.

2. Select “Download” from the options available:

3. There will 4 options available:

a) Download from data – To download all the data of the enrolled students in excel.

b) Download blank template – To download the template in which data can be added

and uploaded. There will be no candidate data downloaded in this option. This will

give all the mandatory columns that need to be present in the excel file to be

uploaded.

c) Download form data in customized template- TBD

d) Download payment failure Unloadable template—To download the payment failure

data w.r.t Online payment (Not applicable now for CSVTU)

Select the option “a” and select the columns of the Student information that is to be

downloaded. You can also Select All checkbox to download all the columns.

4. Click “Download” to download the template or the data as required.

------------------------------------------END OF THE USER MANUAL ---------------------------------------------------

user manual for enrollment management by the institutionscsvtu.ac.in/ew/download/user manual for...

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