vancouver board of education board meeting

VANCOUVER BOARD OF EDUCATION

BOARD MEETING

AGENDA

1. CALL MEETING TO ORDER 1.1 INDIGENOUS LAND ACKNOWLEDGEMENT The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-

Waututh Coast Salish peoples. 1.2 OPENING REMARKS The meeting is being live-streamed and the audio and visual recording will also be available to the

public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada.

2. PROGRAM HIGHLIGHTS 2.1 Indigenous Knowledge Keeper 2.2 Adult Education Program 3. SWEARING IN CEREMONY OF STUDENT TRUSTEE 4. ADOPTION OF MINUTES 4.1 Meeting of June 24, 2019 4.2 Matters Arising from the Minutes 4.2.1 Democratic School (verbal update) 5. SUPERINTENDENT’S UPDATE 6. COMMITTEE REPORTS 6.1 FACILITIES PLANNING COMMITTEE 6.1.1 Report: Meeting of September 11, 2019 6.1.2 Matters Arising 6.1.2.1 Motion – Climate Emergency

That VBE declare a Climate Emergency at the September 23, 2019 public meeting of the Board of Education in line with what other cities and school districts are doing around the world, and that the VSB Sustainability department reviews the City of Vancouver's Climate Emergency 6 Big Moves and 53 Action Steps to determine if and where VSB could align, and that based on this alignment, the VSB Sustainability Advisory Committee would review and recommend the action steps for implementation into the VSB Sustainability Plan. The work would include:

• That the Sustainability Advisory Committee reviews which of the City of Vancouver's 6 Big Moves and 53 Action Steps could be integrated into the VSB Sustainability Plan, and

• That the VSB Sustainability Department identifies the capital and operating costs associated with implementing these actions and a timeframe to do so.

And that next steps would include:

• That the VSB's Sustainability Department reviews the City of Vancouver's 6 Big Moves and 53 Action steps to determine if the VSB could align with these.

• If there is alignment, that the Sustainability Department brings this to the Sustainability Advisory Committee to begin the process of reviewing for the suitability of implementation into the VSB Sustainability Plan and to provide


BOARD MEETING Monday, September 23, 2019 at 7:00 pm in the Boardroom

a preliminary report to the Board after that meeting to highlight work that is currently being undertaken by VSB staff that aligns.

• To identify additional suitable VSB Action Steps aligned with the 6 Big Moves and Action Steps which the Sustainability Advisory Committee supports adding to the Sustainability Plan.

• That the Sustainability Advisory Committee report back to the Board by May 2020 on its findings and possible VSB Action Steps that include goals, targets, timelines and costs.

• That the Board decide which VSB Action Steps to implement and update the Sustainability Plan accordingly.

6.1.2.2 Tennyson Statutory Right-of-Way Bylaw 6.1.2.2.1 That the Board of Education of School District No. 39 (Vancouver)

Tennyson BC Hydro Right-of-Way Bylaw 2019 be read a first time the 23rd day of September 2019;

6.1.2.2.2 That the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be read a second time the 23rd day of September 2019;

6.1.2.2.3 That the Board of Education of School District No. 39 (Vancouver) approves having all three readings of the Tennyson BC Hydro Right-of-Way Bylaw 2019 the 23rd day of September 2019;

6.1.2.2.4 That the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be read a third time the 23rd day of September 2019;

6.1.2.2.5 That the Secretary-Treasurer be authorized to sign, seal and register the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019;

6.1.2.2.6 That the signed and sealed the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be forwarded to the Ministry of Education, Funding Department, for registration and certification, and to BC Hydro for registration at Land Titles office as required.

6.1.2.3 Britannia Master Plan Vision Approval That the VSB approve the general vision of the Britannia Master Plan and support the resulting requirement by the City of Vancouver to complete the first phase of the rezoning process, and that the above support for the first phase be limited to:

a) The development of at least three options that build on the directions from the Master Plan, but are not limited by the planned anticipated built forms or current assumptions for siting of the buildings;

b) The provision of an urban design analysis identifying issues, opportunities and development concepts for the site that consider context, access, public realm and public amenities; and

c) The preparation of a preferred development option based on feedback from the project team which will then be subject to Board of Education approval;

d) The execution of a Memorandum of Understanding between representatives of the District and the City of Vancouver on the terms outlined in this report, prior to proceeding with the formal rezoning Enquiry and Application processes.

6.1.3 New Business / Enquiries 6.1.3.1 Consideration of Closure – Queen Elizabeth Annex

6.2 STUDENT LEARNING AND WELL-BEING COMMITTEE 6.2.1 Report: Meeting of September 11, 2019 6.2.2 Matters Arising 6.2.2.1 Motion - Food Working Group

That the VBE develop a holistic 10 Year Vision and Food Framework for the District and create a Food Working Group with stakeholders and external representatives to advise on this work. The work would include:

• To develop a 10 year vision for the District that would include a Food Framework incorporating relevant key components including but not limited to: food growing, production, distribution, nutrition, waste, security, donations, education, funding and lobbying that is in alignment with the District’s Strategic Plan and budgets, and

• Identifying the capital and operating costs associated with developing a Food Framework and its implementation.

And that next steps would be to begin the process as follows: • After the presentation of the VSB Food Report to stakeholders in October

2019, stakeholder representatives would work with staff to develop a Terms of Reference for Board approval for the establishment of a Food Working Group (FWG);

• Targeting reporting to Trustees on the Terms of Reference by December 16, 2019,

• Once the Terms of Reference are established and approved, asking staff and stakeholder representatives to participate in the FWG and to identify additional FWG participants with relevant food experience. Possible candidates could include parents with food experience, subject matter experts in food growing (Fresh Roots, urban farmers), food production and distribution; nutritionist, Coastal Health dietician, Coalition for Healthy School Food Rep, Vancouver Food Policy reps, other relevant government representatives and city poverty groups;

• Targeting an inaugural meeting by March 2020 and to establish a meeting schedule for the group moving forward;

• The development of the Food Vision and 10-year Plan would include a focus on equity and establishing values, goals and targets with timelines and deliverables, and

• Staff would advise the Board of a delivery date for the above by June 2020.

6.2.3 New Business / Enquiries 6.3 FINANCE COMMITTEE 6.3.1 Report: Meeting of September 18, 2019 6.3.2 Matters Arising 6.3.3 New Business / Enquiries 6.4 AUDIT COMMITTEE 6.4.1 Report: Meeting of September 18, 2019 6.4.2 Matters Arising 6.4.2.1 2018/2019 Audited Financial Statements

That the June 30, 2018 Audited Financial Statements for the Board of Education of School District No. 39 (Vancouver) be approved.

6.4.3 New Business / Enquiries (Submit completed Question Period forms to the Recording Secretary.)

7. REPORT ON PRIVATE SESSION 7.1 Meeting of July 3, 2019

That the Board authorizes the Board Chair to report to the September 23, 2019 Public Meeting that, at the Private Session of July 3, 2019, the Board discussed property matters.

7.2 Meeting of September 4, 2019 That the Board of Education authorizes the Board Chair to report to the September 23, 2019 Public Meeting that, at the Private Session of September 4, 2019, the Board discussed matters related to personnel, properties, business interests and legal matters.

7.3 Meeting of September 23, 2019 8. REPORTS FROM TRUSTEE REPRESENTATIVES 8.1 Report from Trustee Fraser on the Vancouver City Planning Commission meeting held on July 3, 2019 8.2 Report from Trustee Fraser on the City of Vancouver Gastown Historic Area Planning Committee

meeting held on July 17, 2019 8.3 Report from Trustee Fraser on the Vancouver City Planning Commission meeting held on July 31, 2019 8.4 Report from Trustee Fraser on the City of Vancouver Seniors’ Advisory Committee meeting held on

September 6, 2019 8.5 Report from Trustee Wong on the City of Vancouver Racial and Ethno-cultural Equity Advisory

Committee meeting held on September 5, 2019 8.6 Report from Trustee Wong on the City of Vancouver Chinatown Historic Area Planning Committee

meeting held on September 12, 2019 8.7 Report from Trustee Gonzalez on the Vancouver Heritage Commission meetings held on May 13,

June 24 and September 19, 2019 8.8 Report from Trustee Gonzalez on the Vancouver Food Policy Council meetings held on June 13,

July 11, August 15, and September 12, 2019 8.9 Report from Trustee Gonzalez on the City of Vancouver Renters Advisory Committee meetings held on

June 19 and September 18, 2019 9. NEW BUSINESS 10. NOTICES OF MOTION 10.1 Notice of Motion from Trustee Reddy: Improving Transportation Safety Around Vancouver Schools 10.2 Notice of Motion from Trustee Wong: Climate Strike Movement 2019 10.2.1 Proposed Amendments to Notice of Motion from Trustee Chan-Pedley 11. PUBLIC QUESTION PERIOD (Submitted in writing) 12. ADJOURNMENT

BOARD MEETING

Monday, June 24, 2019 at 7:00 pm

The Board of Education of School District No. 39 (Vancouver) met in the Boardroom, VSB Education Centre, 1580 West Broadway, Vancouver, BC on Monday, June 24, 2019 at 7:00 pm. The meeting was live-streamed. Trustees Present: Janet Fraser (Chairperson), Fraser Ballantyne, Lois Chan-Pedley, Carmen Cho, Estrellita Gonzalez, Oliver Hanson, Barb Parrott, Jennifer Reddy, Allan Wong and Hazel Pangilinan (Student Trustee) Senior Management Present: Suzanne Hoffman, Superintendent of Schools J. David Green, Secretary Treasurer David Nelson, Deputy Superintendent Carmen Batista, Associate Superintendent-Employee Services Jody Langlois, Associate Superintendent-Learning Services Rob Schindel, Associate Superintendent-School Services Recorder: Marlene Phillips, Executive Assistant 1. CALL MEETING TO ORDER

1.1 INDIGENOUS LAND ACKNOWLEDGEMENT

The Chairperson called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

1.2 OPENING REMARKS

The Chairperson informed everyone the meeting is being live-streamed and the audio and visual

recording will also be available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. She reviewed meeting decorum for respectful behaviour and thanked everyone in the District involved in the reconciliation ceremony held on June 21, 2019.

2. PRESENTATIONS

2.1 Youth Train and Trades Programs

R. Schindel, Associate Superintendent-School Services, introduced W. Gilmour, District Resource Teacher for the Youth Train and Trades Program. She reviewed the criteria for the Youth Work in Trades Awards and provided booklets to trustees with information on the award winners. The Chairperson presented the students with their awards.

2.2 Delegation – Sadie Kuehn

S. Kuehn acknowledged the unceded territory of the Coast Salish peoples and spoke on behalf of taking down the Cecil Rhodes plaque at L’Ecole Bilingue. She was accompanied by Juliane Okot Bitek and Ayan Imail, two colleagues from the Vancouver Black community, during her presentation.

3. ADOPTION OF MINUTES 3.1 Meeting of May 27 & 29, 2019

Moved by B. Parrott, seconded by E. Gonzalez, that the minutes of the May 27 and 29, 2019 meeting be approved.

CARRIED UNANIMOUSLY

Board Meeting Minutes – for approval Page 2 June 24, 2019 4. SUPERINTENDENT'S UPDATE

The Superintendent of Schools provided a Prezi presentation, highlighting the following: • Current status of the Vancouver School Board Strategic Plan 2016-2021, which is

midway through (visions, goals, achievements) • Initial thoughts on a plan for a new Strategic Plan

The above points were discussed in the context of improving student outcomes.

5. STUDENT TRUSTEE 5.1 Student Trustee Report The Student Trustee, H. Pangilinan, provided a verbal report on work done with Vancouver District

Student Council (VDSC) representatives and staff. She reported on the new VDSC email system and how student feedback was provided to trustees at Committee and Board meetings. She thanked trustees and District staff for their support.

5.2 Introduction of New Student Trustee: Joshua (Josh) Harris H. Pangilinan introduced Joshua Harris as the newly elected Student Trustee for 2019-2020, who will be

inaugurated in September, 2019. The Board Chair summarized the work done by the H. Pangilinan as Student Trustee and thanked her for

her contribution to student success. The Superintendent announced that room 180 had been set up as an overflow room and asked that anyone

standing go to room 180 to watch the meeting live-streamed, to clear the doorways and aisles. She also informed everyone the agenda is available on the website.

The meeting recessed at 7:32 pm. The meeting resumed at 7:33 pm. 6. COMMITTEE REPORTS 6.1 POLICY AND GOVERNANCE COMMITTEE 6.1.1 Report: Meeting of June 5, 2019 The Chairperson of the Committee, F. Ballantyne, presented the report of the June 5, 2019 meeting, a copy of which is filed with these minutes. The report includes the following items:

• Administrative Procedures Update • Board Work Plan Update • Policy 2 Amendment • Trustee Motion on Anti-Racism Policy • Advocacy Committee Update

Moved by F. Ballantyne, seconded by L. Chan-Pedley, that the report of the June 5, 2019 meeting be received.

CARRIED UNANIMOUSLY

Board Meeting Minutes – for approval Page 3 June 24, 2019 6.1.2 Matters Arising from the Meeting of June 5, 2019 6.1.2.1 Board Work Plan Moved by F. Ballantyne, seconded by E. Gonzalez, that the Vancouver Board of

Education (VBE) approves updates to the Board Work Plan, as presented, including updates to the Long Range Facilities Plan (LRFP) section.

The Superintendent reported the LRFP had been revised to include the updates and corrections as identified and discussed at the Policy and Governance Committee meeting. Trustees voted on the motion.

CARRIED UNANIMOUSLY 6.1.2.2 Policy 2 Amendment Motion

Moved by F. Ballantyne, seconded by C. Cho, that the Board of Education amend Policy 2, Role of the Board, Additional Responsibilities (3) to read: The Board shall provide direction at the commencement of a naming or renaming process and approve the naming or renaming of educational facilities and land. When naming new school facilities, the Board will only consider place-based names.

Amendment Moved by B. Parrott, seconded by J. Reddy, that the motion be amended in the last sentence by removing “only” and adding the work “first” at the end. During discussion, staff provided clarification on the wording of the motion, which aligns with Administrative Procedure (AP) 541 (Naming of new schools). Trustees voted on the amendment.

DEFEATED

For: L. Chan-Pedley, B. Parrot, J. Reddy, A. Wong Against: F. Ballantyne, C. Cho, J. Fraser, E. Gonzalez, O. Hanson Trustees voted on the motion.

CARRIED

For: F. Ballantyne, L. Chan-Pedley, C. Cho, J. Fraser, E. Gonzalez, O. Hanson, A. Wong Against: B. Parrott, J. Reddy

Board Meeting Minutes – for approval Page 4 June 24, 2019

6.1.2.3 Anti-Racism Policy Moved by F. Ballantyne, seconded by, L. Chan-Pedley, that the Board of Education, in consultation with stakeholders and staff, include in Vancouver School Board Policy the Board’s commitment to non-discrimination and anti-racism.

Staff provided background information on Board Policies and Administrative Procedures. Trustees voted on the motion.

CARRIED UNANNIMOUSLY

6.2 FACILITIES PLANNING COMMITTEE 6.2.1 Report: Meeting of June 19, 2019

The Chairperson of the Committee, A. Wong, presented the report of the June 19, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• Delegations – Senakw Development Plans, Seismic Upgrades, and Cecil Rhodes Plaque at L’Ecole Bilingue

• Update on Seismic Projects • 2019/2020 Annual Facilities Grant – Spending Plan • David Thompson Secondary & Gordon Park Potential Land Exchange Option – Park

Board Approval Update • Notice of Motion – Future Expansion of Henry Hudson Elementary School • Notice of Motion – Henry Hudson Elementary Seismic Project Definition Report • Notice of Motion – Cecil Rhodes Sign Removal • 2020/2021 Capital Plan Submission • Eric Hamber Secondary Childcare Bylaw • Crosstown Elementary Indigenous Name • Shannon Park Annex BC Hydro Right-of-Way Bylaw

Moved by A. Wong, seconded by E. Gonzalez, that the report of the June 19, 2019 meeting be received.

CARRIED UNANIMOUSLY

6.2.2 Matters Arising from the Meeting of June 19, 2019 Trustee Wong informed the Board that other delegations wanted to be heard and that a committee meeting be set up to hear those delegations and people could register to present as a delegation.

6.2.2.1 Notice of Motion from Trustee Wong – Expansion of Henry Hudson Elementary

Trustee Wong referred to the following Notice of Motion:

That a future expansion of Henry Hudson Elementary School, independent of the seismic project, be included in the 2020-2021 Five Year Capital Plan submission. Trustee Wong withdrew the Notice of Motion as it has been included in the Five-Year Capital Plan being presented at the meeting.


6.2.2.2 Notice of Motion from Trustee Reddy – Henry Hudson Seismic Project Definition Report Trustee Reddy referred to the following Notice of Motion, which had previously been moved and seconded at the Board meeting of April 29, 2019. That the Vancouver Board of Education work with the Vancouver Project Office to revise the Henry Hudson Elementary Seismic Project Definition Report (PDR) to include: 1. Information on school site, existing and future programming, community context,

consultation, equity, and reconciliation in the case of Henry Hudson Elementary including:

- Kindergarten pressures - Existing school programs including French Immersion, Out of School

Care, Daycare, Portable, Lunch Programs, and other non-enrolling and community uses

- Information about the upcoming City of Vancouver Broadway Plan - Information about Molson lands development

2. Recent announcement from Squamish Nation about 3000-unit, two-tower

development 200 meters from Hudson on Sen̓áḵw [Sen̓ • aḵw’] traditional Squamish territory due for phased completion over 8 years.

3. Uphold the rights of Squamish Nation to discuss their educational needs before

decisions are made on the size and programming of the school.”

Trustee Reddy reviewed her intent of the Notice of Motion and then withdrew it, as the PDR for Henry Hudson Elementary had already been submitted. There was unanimous support from trustees to withdraw the motion.

6.2.2.3 Notice of Motion from Trustee Reddy – Cecil Rhodes Sign Moved by J. Reddy, seconded by L. Chan-Pedley, that the VSB immediately remove the Cecil Rhodes sign from the primary playground area of L’Ecole Bilingue and any other reference to Cecil Rhodes be removed from the school property. Notice of the removal be sent to parents at that school and through social media channels to community members outlining the reasons for this removal. Trustees discussed the motion and it was generally agreed to add the word “physical” between “other” and “reference”.

Following discussion, trustees voted on the amended motion that reads: That the VSB immediately remove the Cecil Rhodes sign from the primary playground area of L’Ecole Bilingue reference to Cecil Rhodes be removed and any other physicalfrom the school property. Notice of the removal be sent to parents at that school and

reasons for this through social media channels to community members outlining theremoval.

CARRIED UNANIMOUSLY

The following motion was presented and the Chairperson agreed to consider it as an urgent motion.


Motion Moved by J. Reddy, seconded by B. Parrott, that the VSB acknowledge the systems failure that has allowed this plaque to go debated by school staff and board members as neutral, historic, and educational; and That the VSB report on how this monument was placed on the grounds of L’Ecole Bilingue in 2017 including information about the decision-makers, full invoices and contractors; and The VSB present a plan for reconciliation with the Black Indigenous People of Color (BIPOC) community, Parent Advisory Council (PAC), admin, educators, trustees, and students in order to take responsibility and reconcile and At our next meeting initiate the revision of our re-naming policy and to use a lens of Reconciliation and anti-racism to guide this work. Amendment It was generally agreed to amend the last paragraph to read: At the next Policy and Governance meeting have an update on the revision of our re-naming policy and to use a lens of Reconciliation and anti-Black racism to guide this work. Amended Motion Trustees voted on the amended motion that reads: That the VSB acknowledge the systems failure that has allowed this plaque to go debated by school staff and board members as neutral, historic, and educational; and That the VSB report on how this monument was placed on the grounds of L’Ecole Bilingue in 2017 including information about the decision-makers, full invoices and contractors; and The VSB present a plan for reconciliation with the Black Indigenous People of Color (BIPOC) community, Parent Advisory Council (PAC), admin, educators, trustees, and students in order to take responsibility and reconcile; and At the next Policy and Governance meeting have an update on the revision of our re-naming policy and to use a lens of Reconciliation and anti-Black racism to guide this work.

CARRIED UNANIMOUSLY 6.2.2.4 Five-Year Capital Plan (Attachment 1) Moved by A. Wong, seconded by O. Hanson, that in accordance with provisions under section 142 (4) of the School Act, the Board of Education of School District No. 39 (Vancouver Board of Education) approves the proposed Five-Year Capital Plan, as provided on the attached Five-Year Capital Plan Summary 2020-2021. The Secretary Treasurer provided clarification on Seismic Projects funding versus Capital Plan funding for expansions and additions.

CARRIED UNANIMOUSLY


6.2.2.5 Eric Hamber Secondary – Offer to Lease the 3rd floor for Childcare Facility (Attachment 2) 6.2.2.5.1

Moved by A. Wong, seconded by F. Ballantyne, that the Board of Education of School District No. 39 (Vancouver) approve by bylaw, subject to Ministry approval, the proposed lease of the 3rd floor of Eric Hamber Secondary School by the City of Vancouver for the purpose of operating a childcare centre (the “Eric Hamber Secondary Childcare Lease Bylaw 2019”) on the terms set out in Attachment A; and

That the Board of Education of School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019 be read a first time the 24th day of June 2019.

CARRIED UNANIMOUSLY

6.2.2.5.2 Moved by A. Wong, seconded by O. Hanson, that the Board of Education of School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019 be read a second time the 24th day of June 2019.

CARRIED UNANIMOUSLY

6.2.2.5.3 Moved by A. Wong, seconded by C. Cho, that the Board of Education of School District No. 39 (Vancouver) approves having all three readings of the Eric Hamber Secondary Childcare Lease Bylaw 2019 the 24th day of June 2019.

CARRIED UNANIMOUSLY

6.2.2.5.4 Moved by A. Wong, seconded by L. Chan-Pedley, that the Board of Education of School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019 be read a third time the 24th day of June 2019; and

That the Board direct staff to seek Ministry approval of the Lease, and upon receipt of approval, That the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver an Offer to Lease and all related documents required to complete the lease of the Premises to the Tenant pursuant to the terms of the Offer to Lease.

CARRIED UNANIMOUSLY


6.2.2.6 Addition of Indigenous Name for Crosstown Elementary School

Moved by A. Wong, seconded by F. Ballantyne, that Crosstown Elementary be given the additional name šxʷwəq̓ʷəθət.

Following discussion, trustees voted on the motion.

CARRIED UNANIMOUSLY

6.2.2.7 Shannon Park Annex Utility Right-of-Way Bylaw (Attachment 3)

6.2.2.7.1 Moved by A. Wong, seconded by E. Gonzalez, that the Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019 be read a first time the 24th day of June 2019;

CARRIED UNANIMOUSLY

6.2.2.7.2 Moved by A. Wong, seconded by C. Cho, that the Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019 be read a second time the 24th day of June 2019;

CARRIED UNANIMOUSLY

6.2.2.7.3 Moved by A. Wong, seconded by O. Hanson, that the Board of Education of School District No. 39 (Vancouver) approves having all three readings of the Shannon Park Annex Utility Right-of-Way Bylaw 2019 the 24th day of June 2019;

CARRIED UNANIMOUSLY

6.2.2.7.4 Moved by A. Wong, seconded by C. Cho, that the Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019 be read a third time the 24th day of June 2019; and That the Secretary-Treasurer be authorized to sign, seal and register the Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019; and That the signed and sealed Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019 be forwarded to the Ministry of Education, Funding Department, for registration and certification, and to BC Hydro for registration at Land Titles office as required.

CARRIED UNANIMOUSLY


6.3 STUDENT LEARNING AND WELL-BEING COMMITTEE 6.3.1 Report: Meeting of June 5, 2019

The Vice-Chairperson of the Committee, B. Parrott, presented the report of the June 5, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• Delegations – Windsor House • Career Education Update • School Fee Schedules for 2019-2020

Moved by B. Parrott, seconded by J. Reddy, that the report of the June 5, 2019 meeting be received.

CARRIED UNANIMOUSLY 6.3.2 Matters Arising from the Meeting of June 5, 2019 6.3.2.1 School Fee Schedules for 2019-2020 Moved by B. Parrott, seconded by F. Ballantyne, that the Board approve publication

of all school fee schedules for the 2019-2020 school year. CARRIED UNANIMOUSLY

6.3.3. New Business 6.3.3.1 School Plans

The Associate Superintendent-School Services presented and reviewed a memorandum entitled School Plans, dated June 5, 2019. Moved by B. Parrott, seconded by F. Ballantyne, that the Board approve all school plans for the 2019-2020 school year.

CARRIED UNANIMOUSLY

6.4 PERSONNEL COMMITTEE 6.4.1 Report: Meeting of June 12, 2019

The Chairperson of the Committee, E. Gonzalez, presented the report of the June 12, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• French Immersion Recruitment and Retention • Wellness and Employee Engagement • Recruitment Update • Feedback on Mandatory Measles Immunizations

Moved by E. Gonzalez, seconded by B. Parrott, that the report of the June 12, 2019 meeting be received.

CARRIED UNANIMOUSLY


6.5 FINANCE COMMITTEE 6.5.1 Report: Meeting of June 12, 2019

The Chairperson of the Committee, O. Hanson, presented the report of the June 12, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• Financial Update – April 2019 Year-to-Date • Needs Budget Working Group (NBWG)

Moved by O. Hanson, seconded by J. Reddy, that the report of the June 12, 2019 meeting be received.

CARRIED UNANIMOUSLY

6.5.2 New Business 6.5.2.1 Annual Budget Bylaw 2019-2020 Third Reading and Adoption

Moved by O. Hanson, seconded by F. Ballantyne, that the Board of Education of School District No. 39 (Vancouver) 2019/2020 Annual Budget Bylaw be: Read a third time on the 24th day of June 2019; and Adopted on the 24th day of June 2019. Following discussion, trustees voted on the motion.

CARRIED UNANIMOUSLY

6.6 AUDIT COMMITTEE 6.6.1 Report: Meeting of June 10, 2019

The Vice-Chairperson of the Committee, A. Wong, presented the report of the June 10, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• 2018-2019 Financial Statements Audit – Auditor General’s Audit Plan • Audit Committee Terms of Reference Review • Enterprise Risk Management (ERM) Project • Audit Committee Resource Personnel

Moved by A. Wong, seconded by L. Chan-Pedley, that the report of the June 10, 2019 meeting be received.

CARRIED UNANIMOUSLY

6.6.2 Matters Arising from the Meeting of June 10, 2019 6.6.2.1 Audit Committee Terms of Reference

Moved by A. Wong, seconded by J. Reddy, that the Board of Education refer the issue of transferring responsibility for the selection of the District’s bankers in Board Policy 8 (Board Committees) from the Audit Committee to the Finance Committee, to the Policy and Governance Committee for consideration.

CARRIED UNANIMOUSLY


6.6.2.2 Audit Committee Resource Personnel Moved by A. Wong, seconded by J. Fraser, that the Board of Education appoint two members of the public who meet the criteria as described in the report to sit as resource persons on the Audit Committee and directs the Committee Chair to form a selection committee to advertise the positions for a period of 30 days and directs the Secretary Treasurer to also make contact with the Chartered Professional Accountants of British Columbia (CPABC) to inform that association of this opportunity.

CARRIED UNANIMOUSLY The Board Chair called for completed question period forms to be submitted to staff. 7. REPORT ON PRIVATE SESSIONS 7.1 Meeting of June 24, 2019

The Chairperson reported that the Board of Education authorizes the Board Chair to report to the Public Meeting that, at the Private Session of June 24, 2019, the Board passed motions to ratify collective agreements with Canadian Union of Public Employees Local 15 (CUPE 15) and Canadian Union of Public Employees Local 407 (CUPE 407) for the next 3 years, subject to approval by British Columbia Public School Employers’ Association (BCPSEA) and the Public Sector Employers’ Council (PSEC) as well as other matters related to bargaining, personnel, and properties.

8. REPORTS FROM TRUSTEE REPRESENTATIVES: 8.1 Report from Trustee Wong on the Diversity Advisory Committee Meeting held on May 28, 2019 8.2 Report from Trustee Fraser on the Urban Indigenous Peoples’ Advisory Committee Meeting held on June 17, 2019 9. NEW BUSINESS: None 10. NOTICES OF MOTION: 10.1 Notice of Motion from Trustee Gonzalez: Declaration of a Climate Emergency

Trustee Gonzalez presented the following Notice of Motion and requested it be referred to the Facilities Planning Committee:

That VBE staff, specifically the Sustainability Advisory Committee, review the City of

Vancouver’s Climate Emergency 6 Big Moves and 53 Action Steps to determine where VSB can align, and incorporate those action steps that do align, into the VSB Sustainability Plan.

The work would include:

• To formally adopt the 6 Big Moves into the VSB Sustainability Plan; • To have the Sustainability Advisory Committee review the City of Vancouver’s 6 Big

Moves and its accompanying 53 Action Steps and determine which of these could be adopted into VSB’s own Sustainability Plan as Action Steps, and

• To identify the capital and operating costs associated with implementing these actions and a timeframe to do so.

Board Meeting Minutes – for approval Page 12 June 24, 2019 And that next steps would include:

• To bring forward the City of Vancouver’s 6 Big Moves to the next scheduled Sustainability Committee meeting and for it to establish a timeframe to review its suitability for implementation into the VSB Sustainability Plan.

• To provide a preliminary report to the Board after the next Sustainability meeting highlighting work that is currently being undertaken by VBE staff that aligns with the action items.

• To identify additional and suitable VSB Action Steps aligned with the 6 Big Moves which have been agreed to by the majority of the Committee members to then be added to the Sustainability Plan.

• The Sustainability Committee would report back to the Board by May 2020 on its findings and possible VSB Action Steps that include goals, targets, timelines and costs.

• Pending this information, the Sustainability Plan would be updated.

It was agreed to refer the Notice of Motion to the Facilities Planning Committee.

10.2 Notice of Motion from Trustee Gonzalez: Updated Food Motion Trustee Gonzalez presented the following Notice of Motion and requested it be referred to the Student Learning and Well-Being Committee:

That the VBE request staff to form a Food Working Group with external representatives in order to create a holistic Food Framework for the District.


• Developing a Food Framework for a 10-year school food vision. This framework would incorporate several key components including food growing and eating, production, distribution, nutrition, waste, security, donations, learning, funding and lobbying that is in alignment with the District’s Strategic Plan and budgets;

• Identifying potential models where teachers and schools may create universal meal programs where students build food literacy and have access to delicious, healthy and sustainable foods, and

• Exploring partnerships, capital and operating costs associated with developing a Food Framework and its implementation.

And that next steps would be to bring forward a plan which would include:

• Establishing the Food Working Group (FWG) in the fall of 2019; • Identifying potential FWG participants with relevant food experience and determining a

maximum number of participants. These could include members of the current internal Food Working Group, other VBE staff, Trustees, VBE employee groups, DPAC, parents with food experience, subject matter experts in food programming (i.e. Coalition for Healthy School Food, UBC, TEGS, Fresh Roots, Growing Chefs, other school food practitioners), food production and distribution, Vancouver Coastal Health School Food Dieticians, Holistic Nutritionists, City of Vancouver staff, the Vancouver Food Policy Council, and/or poverty groups in the city;

• Holding an inaugural meeting of the FWG by November 2019; • Developing a Terms of Reference by December, 2019 prior to starting any work; • Reporting to the Board on the Terms of Reference by February 1, 2020; • For FWG to review the results of the Food Consultant Report and staff recommendations

from that report; • Developing specific goals and targets with timelines and deliverables;


• Once the Food Framework draft is completed, meeting with stakeholder groups, community groups and the public to solicit feedback on its recommendations.

It was agreed to refer the Notice of Motion to the Student Learning and Well-Being Committee.

10.3 Notices of Motion from Trustee Parrott 10.3.1 Windsor House Trustee Parrott presented the following motion and requested it be considered an urgent

motion, to be considered at the meeting. The Chairperson agreed to accept the motion as an urgent motion.

Motion

Moved by B. Parrott, seconded by L. Chan-Pedley, that the District immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year, and that during the 2019/2020 school year, a permanent place be found for a K-12 choice program based on a democratic, student- led educational model and, further, that the search follow VSB’s processes for community engagement. Trustees discussed the motion and staff provided clarification on various points. Amendments Moved by L. Chan-Pedley, seconded by O. Hanson, the motion be amended, replacing “a permanent place be found” with “a feasibility report be undertaken”.

During discussion, the Chairperson agreed the motion could be amended further, deleting “the District immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year, and that during the 2019/2020 school year”. A trustee challenged the Chairperson on the further amendment. The challenge was not voted on as after discussion the Chairperson agreed to consider the first amendment only. Staff provided further clarification on various points. It was agreed by consensus to further amend the motion by removing “and, further, that the search follow VSB’s processes for community engagement”. Trustees voted on amending the motion to read: That the District immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year, and that during the 2019/2020 school year, a feasibility report be undertaken for a K-12 choice program based on a democratic, student-led educational model.

CARRIED

For: L. Chan-Pedley, C. Cho, J. Fraser, E. Gonzalez, O. Hanson, J. Reddy, A. Wong Against: F. Ballantyne, B. Parrott


Moved by L. Chan Pedley, seconded by C. Cho, that the motion be divided into two parts as below. Part 1 That the district immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year. Part 2 That during the 2019/2020 school year, a feasibility report be undertaken for a K-12 choice program based on a democratic, student-led educational model. A vote was taken on dividing the motion into two parts.

CARRIED UNANIMOUSLY

Voting on the Divided Motion (Parts 1 and 2) Part 1 Moved by B. Parrott, seconded by J. Reddy, that the District immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year. Trustees provided feedback and staff provided clarification on various points. A vote was taken on the motion.

DEFEATED

For: B. Parrott Against: F. Ballantyne, L. Chan-Pedley, C. Cho, J. Fraser, E. Gonzalez, O. Hanson J. Reddy, A. Wong Part 2 Moved by L. Chan-Pedley, seconded by E. Gonzalez, that during the 2019/2020 school year, a feasibility report be undertaken for a K-12 choice program based on a democratic, student-led educational model.

CARRIED UNANIMOUSLY

10.3.2 Annual Budget Trustee Parrott presented the following Notice of Motion and requested it be referred to the Finance Committee: That subsequent to the annual budget being approved, any proposed amendment must be supported by reasonable justification and offsets found in that division’s budget.

It was agreed to refer the Notice of Motion to the Finance Committee.


10.3.3. Annual Library Funding The following motion was presented and the Chairperson agreed to consider it as an urgent motion.

Moved by B. Parrott, seconded by E. Gonzalez, that the Vancouver School Board writes a letter to Minister Fleming supporting an increase in Annual Library funding from $14 million to $20 million.

CARRIED UNANIMOUSLY

10.4 Notice of Motion from Trustee Chan-Pedley: Colonial Audit

Trustee Chan-Pedley presented the following Notice of Motion and requested it be referred to the Policy and Governance Committee: That the VBE directs staff to undertake a comprehensive Colonial Audit in order to identify both short term and long term opportunities and specific ways to improve VBE policies and practices with regard to Reconciliation and Anti-Racism, for an interim report back to the to the Board in May 2020 and a final report to the Board in May 2021.

It was agreed to refer the Notice of Motion to the Policy and Governance Committee.

10.5 Notice of Motion from Trustee Reddy: Policy for Hate-motivated Crimes and/or

Actions Trustee Reddy presented the following Notice of Motion and requested it be referred to the Policy and Governance Committee: That the VSB hire a field expert to establish a policy that outlines an impact-focussed, structured response to hate-motivated crimes and/or actions as evidenced by the breach of a student's/child's or staff’s safety. This policy should clearly outline a structured response, in the immediate, short and long term for directly impacted students/staff, indirectly impacted students/staff, and perpetrators, and should specifically include: 1. clear, transparent and accountable actions to be taken by administration and staff in the case of

such an incident, and 2. a process of restorative justice, accountability and restitution for impacted students and staff

and for student perpetrators, and 3. a commitment to full and complete communication with designated care-givers of students and

the broader school community about any incident, whilst maintaining proper measures of student/staff confidentiality.

It was agreed to refer the Notice of Motion to the Policy and Governance Committee.

The Chairperson of the Policy and Governance Committee requested the Policy and Governance report of June 5, 2019 be corrected, changing the wording of the recommendation under item 4 to “anti-racism” rather than “racism”.

Board Meeting Minutes – for approval Page 16 June 24, 2019 11. QUESTION PERIOD The Chairperson responded to questions regarding:

• A democratic model of alternative schooling under the auspices of the West Coast Secondary • A personal safety survey

12. ADJOURNMENT Moved by E. Gonzalez, seconded by C. Cho, that the meeting be adjourned.

CARRIED UNANIMOUSLY The meeting adjourned at 9:41pm. ________________________________ _________________________________ J. David Green, Secretary Treasurer Janet Fraser, Chairperson

VSB Summary of 2020-21 Capital Plan SubmissionJune 14 2019

CP year Facility Name Project Description Total Estimated Cost

David Thompson Secondary Seismic Mitigation Program 105,280,000$ Point Grey Secondary Seismic Mitigation Program 87,360,000$ Henry Hudson Elementary Seismic Mitigation Program Note: also submitted in EXP 27,395,100$ Sir Guy Carleton Elementary Seismic Mitigation Program 33,330,506$ Killarney Secondary Seismic Mitigation Program 113,904,000$ David Livingstone Elementary Seismic Mitigation Program 30,016,000$ Sir Wilfred Grenfell Elementary Seismic Mitigation Program 28,336,000$ False Creek Elementary Seismic Mitigation Program Note: also submitted in EXP 27,440,000$

1 John Oliver Secondary Seismic Mitigation Program 98,448,000$ 1 Renfrew Elementary Seismic Mitigation Program 41,776,000$ 1 Sir Alexander Mackenzie Elementary Seismic Mitigation Program 41,440,000$ 1 Prince of Wales Secondary Seismic Mitigation Program 107,408,000$ 2 Waverley Elementary Seismic Mitigation Program 32,816,000$ 2 Florence Nightingale Elementary Seismic Mitigation Program 28,896,000$ 2 King George Secondary Seismic Mitigation Program Note: also submitted in EXP 56,448,000$ 2 Lord Beaconsfield Elementary Seismic Mitigation Program 24,976,000$ 3 Templeton Secondary Seismic Mitigation Program 119,056,000$ 3 Britannia Community Secondary Seismic Mitigation Program 80,640,000$ 3 Gladstone Secondary Seismic Mitigation Program 144,816,000$ 3 Windermere Secondary Seismic Mitigation Program 140,224,000$ 3 Dr. H.N. MacCorkindale Elementary Seismic Mitigation Program 30,128,000$ 3 Sir William Osler Elementary Seismic Mitigation Program 18,515,000$ 4 Sir Winston Churchill Secondary Seismic Mitigation Program 154,336,000$ 4 Sir John Franklin Elementary Seismic Mitigation Program 22,848,000$ 4 Queen Alexandra Elementary Seismic Mitigation Program 22,848,000$ 4 Quilchena Elementary Seismic Mitigation Program 26,544,000$ 5 Southlands Elementary Seismic Mitigation Program 19,320,000$ 5 Graham Bruce Community Elementary Seismic Mitigation Program 19,824,000$ 5 Admiral Seymour Elementary Seismic Mitigation Program 21,805,000$ 5 Grandview Elementary Seismic Mitigation Program 19,824,000$

future project Xpey Elementary Seismic Mitigation Program 17,248,000$ future project Tillicum Annex Seismic Mitigation Program 11,270,000$ future project George T. Cunningham Elementary Seismic Mitigation Program 28,224,000$ future project Emily Carr Elementary Seismic Mitigation Program 32,144,000$ future project General Brock Elementary Seismic Mitigation Program 21,000,000$

Sub Total 1,835,883,606$


3 Olympic Village Elementary New school with nominal capacity of (60K/450E) 42,672,000$ 5 UBC South Campus Elementary New Elementary school at UBC South Campus (60K/350E) 29,008,000$

Sub Total 71,680,000$


1 False Creek Elementary Expanded nominal capacity from (40K / 250E) to (60K / 350E) 10,528,000$ 1 Edith Cavell Elementary Expanded nominal capacity from (40K /250E) to (60K /450E) 8,064,000$ 2 King George Secondary Expanded nominal capacity from (375S to 1000S) 22,100,000$ 4 Henry Hudson Elementary Expanded nominal capacity from (40K / 325E) to( 60K / 450E) 5,040,000$

Sub Total 45,732,000$


1 Olympic Village Elementary Acquiring a site for the construction of Olympic Village Elementary 10,000,000$ Sub Total 10,000,000$

Priority Facility Name Project Description Total Estimated Cost

1 Various Secondary Schools (16)Workshop dust collectors and equipment safeguarding (phased over 5 years, with additional $200,000 contribution form AFG) 3,600,000$

2

Lord Byng Secondary, Lord Selkirk Elementary, Chief Maquinna Elementary, Edith Cavell Elementary Elevators and accessibility 777,250$

3Lord Byng Secondary, Edith Cavell Elementary, Chief Maquinna Elementary Fire safety improvement 152,150$

4 Chief Maquinna Elementary Water system upgrades 175,000$

5

Lord Selkirk Elementary, Chief Maquinna Elementary, Lord Byng Elementary,Edith Cavell Elementary, General Wolfe Elementary Copper pipe replacement where lead solder is present 783,629$ Sub Total 5,488,029$


1 John Norquay Elementary Heat plant replacement 375,000$ 2 Lord Selkirk Elementary Heat plant replacement 412,500$ 3 Eric Hamber Secondary DDC and connectivity upgrades 20,000$

Sub Total 807,500$


1 Queen Victoria Annex Request for a replacement playset 105,000$

2 Admiral Seymour Elementary Request for rubberized accessible surfacing 105,000$ 3 Walter Moberley Elementary Request for rubberized accessible surfacing 105,000$

Sub Total 315,000$


1 Churchill Secondary Building envelope upgrade 2,912,000$ Sub Total 2,912,000$

Building Envelope Program

Seismic Mitigation Program

New Schools - School Expansion Program

Additions to Existing Schools - School Expansion Program

School Site Acquisition - School Expansion Program

School Enhancement Program (maximum of 5 projects can be submitted)

Carbon Neutral Capital Program

Playground Enhancement Program

Attachment 1

THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 39 (VANCOUVER)

ERIC HAMBER SECONDARY CHILDCARE LEASE BYLAW 2019

WHEREAS a board of education may dispose of land or improvements owned or administered by the board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the “Minister”);

AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 requiring fee simple sales and leases of land or improvements for a term of ten years or more to be specifically approved by the Minister, unless the transferee is an independent school or another school board;

AND WHEREAS Section 65(5) of the School Act requires a board of education to exercise a power with respect to the acquisition or disposal of property only by bylaw;

AND WHEREAS:

(i) The Board of Education of School District No. 39 (Vancouver) (the “Board”) hasdetermined and hereby confirms that the Board will not require a portion (the“Premises”) of the land and improvements known as Eric Hamber Secondary (the“Property”) for future educational purposes;

(ii) the Property is facility number 03939022;

(iii) the address of the Property is 5025 Willow Street, Vancouver, British Columbia, V5Z3S1 and the legal description of the Property is:

Parcel Identifier: 009-348-654; Block 897 District Lot 526 Plan 10770; and

(iv) the Board expects to receive an Offer to Lease from the City of Vancouver (the“Tenant”) to lease the Premises for a term of 60 years with an option to renew for afurther 15 years (“Offer to Lease”);

NOW THEREFORE be it resolved as a Bylaw of the Board that the Board lease the Premises to the Tenant on the terms and subject to the conditions set out in the Offer to Lease, subject to the approval of the Minister.

BE IT FURTHER resolved that the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver the Offer to Lease and all related documents required to complete the lease of the Premises to the Tenant pursuant to the terms of the Offer to Lease.

This Bylaw may be cited as “School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019”.

Read a first time this 24th day of June 2019.

Read a second time this 24th day of June 2019.

Attachment 2

Attachment A

Upon unanimous agreement of the Trustees of the Board in attendance, this Bylaw was read a third time on 24th day of June, and finally passed and adopted this 24th day of June 2019.

Chairperson of the Board

Corporate Seal

Secretary-Treasurer

I HEREBY CERTIFY this to be a true original of School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019, adopted by the Board the 24th day of June 2019.

Secretary-Treasurer

THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 39 (VANCOUVER) SHANNON PARK ANNEX UTILITY RIGHT-OF-WAY BYLAW 2019

WHEREAS:

(i) The Board of Education of School District No. 39 (Vancouver) (the “Board”) has leased the Shannon ParkAnnex site (the “Property”) to the Vancouver Hebrew Academy (the “VHA”) since 2003. The VHA isproceeding with the construction of a new modular facility and requires utility services for the Property (the“Utility Services”) from British Columbia Hydro and Power Authority (“BC Hydro”) ;

(ii) To provide the Utility Services to the Property, BC Hydro requires the Board to grant a right-of-way infavour of BC Hydro in the form of standard charge terms (the “Proposed Right-of-Way”) on terms thatrequire the utility works to be located approximately as shown on the drawing which is attached hereto asSchedule A;

(iii) Section 65(5) of the School Act requires a board of education to exercise a power with respect to theacquisition or disposal of property only by bylaw;

(iv) the Board is of the opinion that the Proposed Right-of-Way will not interfere with the use of the Propertyfor educational purposes;

(v) the Property is facility number 03939103; and

(vi) the address of the Property is 1545 West 62nd Avenue, Vancouver, British Columbia, and the legaldescription of the Property is:

Parcel Identifier: 010-748-415 Lot C, Block B, District Lot 325A, Plan 7025

NOW THEREFORE be it resolved as a Bylaw of the Board that the Board enter into and grant the Proposed Right-of-Way to BC Hydro.

BE IT FURTHER resolved that the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver the Proposed Right-of-Way and all related documents required to effect the delivery of the Utility Service to the Property, all on such terms as the Secretary-Treasurer considers advisable as evidenced by his or her signature.

This Bylaw may be cited as “School District No. 39 (Vancouver) Shannon Park Annex Utility Right-Of-Way Bylaw 2019”.

Read a first time this 24th day of June 2019. Read a second time this 24th day of June 2019.

Upon unanimous agreement of the Trustees of the Board in attendance, this Bylaw was read a third time on 24th day of June 2019, and finally passed and adopted this 24th day of June 2019.

Chairperson of the Board Corporate Seal

Secretary-Treasurer

I HEREBY CERTIFY this to be a true original of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-Of-Way Bylaw 2019, adopted by the Board the 24th day of June 2019.

Secretary-Treasurer

Attachment 3

SCHEDULE A

Page 2


COMMITTEE MEETING

FACILITIES PLANNING COMMITTEE

Wednesday, September 11, 2019

Committee Report to the Board, September 23rd, 2019 The Chairperson called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples and reviewed meeting decorum. This meeting was live-streamed and the audio and visual recording is also available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. 1. Park Board Track and Field Strategy Update

The Director of Facilities presented a report dated September 11, 2019, entitled Vancouver Park Board Track and Field Strategy, a copy of which is filed with the meeting agenda. Erin Embley, Planner, Vancouver Park Board was present and provided her input. Vancouver Park Board (VPB) and the Vancouver Board of Education (VBE) are working together to develop a Strategy to either fund improvements to existing track facilities or to construct new track facilities located on VPB and VBE owned sites. The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. This was provided for information.

2. Summer Projects Updates

The Assistant Manager of Maintenance, presented a PowerPoint presentation dated September 11, 2019, entitled Summer Projects 2019-slide show, a copy of which is filed with the meeting agenda. The presentation summarized work completed by Maintenance and Operations staff during the summer. Before and after photographs were presented. The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. This was provided for information.

3. Energy Conservation Update 2019

A report was provided dated September 11, 2019, entitled Energy Conservation Update, a copy of which is filed with the meeting agenda. The Manager of Sustainability, gave a PowerPoint presentation, dated September 11, 2019, entitled Energy Management Update 2019-09-11, a copy of which is filed with the meeting agenda. The presentation provided an energy conservation update which highlighted four main points; Energy

Facilities Planning Committee - 2 - September 11, 2019

Management at the VSB, Recent Projects from 2018/2019, Future Projects 2019/2020 and Carbon Reduction Pathways to 2030. He explained that staff obtained funding from the Ministry Carbon Neutral Capital Program (CNCP), Annual Facilities Grant (AFG), as well as grants from utility companies. The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. This was provided for information.

4. Long Range Facilities Plan Update

L. Landry, Assistant Secretary-Treasurer, presented a report, dated September 11, 2019, entitled Long Range Facilities Plan Update, a copy of which is filed with the meeting agenda. The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. This was provided for information.

5. Notice of Motion – Sustainability Plan and City’s Climate Emergency Response

Notice of the motion below was presented at the June 24, 2019 Open Board Meeting. It was referred to the Facilities Planning Committee. Trustee Gonzalez reviewed the motion for consideration. That VBE staff, specifically the Sustainability Advisory Committee, review the City of Vancouver’s Climate Emergency 6 Big Moves and 53 Action Steps to determine where VSB can align, and incorporate those action steps that do align, into the VSB Sustainability Plan. The work would include:

• To formally adopt the 6 Big Moves into the VSB Sustainability Plan; • To have the Sustainability Advisory Committee review the City of Vancouver’s 6 Big

Moves and its accompanying 53 Action Steps and determine which of these could be adopted into VSB’s own Sustainability Plan as Action Steps, and

• To identify the capital and operating costs associated with implementing these actions and a timeframe to do so.


• To bring forward the City of Vancouver’s 6 Big Moves to the next scheduled Sustainability Committee meeting and for it to establish a timeframe to review its suitability for implementation into the VSB Sustainability Plan.

• To provide a preliminary report to the Board after the next Sustainability meeting highlighting work that is currently being undertaken by VBE staff that aligns with the action items.

• To identify additional and suitable VSB Action Steps aligned with the 6 Big Moves which have been agreed to by the majority of the Committee members to then be added to the Sustainability Plan.

• The Sustainability Committee would report back to the Board by May 2020 on its findings and possible VSB Action Steps that include goals, targets, timelines and costs.

• Pending this information, the Sustainability Plan would be updated.


The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. Following the discussion, the Secretary-Treasurer recommended that the Facilities Planning Committee refer this motion back to the next Board meeting and the Board consider referring it to the Sustainability Advisory Committee for further recommendations. The Committee agreed by consensus to refer the motion back to the Board for further discussion.

6. Tennyson Statutory Right-of-Way Bylaw

The Director of Facilities, presented a report, dated September 11, 2019, entitled Tennyson BC Hydro Right-of-Way Bylaw 2019, a copy of which is filed with the meeting agenda. IT IS RECOMMENDED THAT the following motions be referred to the September 23rd Board Meeting for approval; and THAT the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be read a first time the 23rd day of September 2019; THAT the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be read a second time the 23rd day of September 2019; THAT the Board of Education of School District No. 39 (Vancouver) approves having all three readings of the Tennyson BC Hydro Right-of-Way Bylaw 2019 the 23rd day of September 2019; THAT the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be read a third time the 23rd day of September 2019; and further, IT IS RECOMMENDED that the Secretary-Treasurer be authorized to sign, seal and register the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019; and THAT the signed and sealed the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be forwarded to the Ministry of Education, Funding Department, for registration and certification, and to BC Hydro for registration at Land Titles office as required.

7. Britannia Master Plan Vision Approval

The Secretary-Treasurer, presented a report, dated September 11, 2019, entitled Britannia Master Plan Vision Approval, a copy of which is filed with the meeting agenda. Matthew Halverson, Project Manager from the City of Vancouver Real Estate, Facilities Management Division was present and provided his input. The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points.


The Committee, by consensus, agreed to forward the following recommendation to the Board for approval:

IT IS RECOMMENDED THAT the VSB approve the general vision of the Britannia Master Plan and support the resulting requirement by the City of Vancouver to complete the first phase of the rezoning process, and that the above support for the first phase be limited to:

a) The development of at least three options that build on the directions from the Master Plan, but are not limited by the planned anticipated built forms or current assumptions for siting of the buildings;

b) The provision of an urban design analysis identifying issues, opportunities and development concepts for the site that consider context, access, public realm and public amenities; and

c) The preparation of a preferred development option based on feedback from the project team which will then be subject to Board of Education approval;

d) The execution of a Memorandum of Understanding between representatives of the District and the City of Vancouver on the terms outlined in this report, prior to proceeding with the formal rezoning Enquiry and Application processes.

8. Information Item Requests

• Update on Carlton Elementary for a future meeting. 9. Date and Time of Next Meeting

The next meeting of this Committee is scheduled for October 09, 2019 at 6:30 pm. Meeting adjourned at 8:46 PM ___________________________________ Allan Wong, Chairperson Committee Members Present:

Allan Wong, Oliver Hanson, Carmen Cho, Jennifer Reddy

Other Trustees Present: Janet Fraser, Estrellita Gonzalez

District Management Present:

Chris Allen, John Dawson, Suzanne Hoffman, David Green, Lisa Landry, Jim Meschino, David Nelson, Shehzad Somji,

Union/Association Representatives Present: Tim Chester, IUOE Terry Stanway, VSTA Angela Haveman, VASSA Harjinder Sandhu, VEPVPA Amanda Hillis, DPAC Rosa Fazio, VEPVPA Swana Ng, VDSC

I n t e rEEEEE dumMemoran

vanc0uver schoolboardDate: September 23,2019

TO: Board of Education

FROM: Estrellita Gonzalez, Trustee

RE: Notice of Motion - Climate Emersencv

Reference to Strateqic PIan:

Item 6.1.2.1

Goal 3: Create a culture of care and shared social responsibility:o Encourage and enhance practices that support cultural, emotional, physical and mental

well-being.t Support collaborative relationships with community partners that enhance student' learning and wetl-being.

Goal4: Provide effective leadership, governance and stewardship:o Effectively utilize school district resources and facilities.o Support effective communication, engagement and community pañnershþs.o lmplement the recommendations of the Sustainability Action Plan.

PROPOSED MOTION

That VBE declare a Climate Emergency at the September 23, 2019 public meeting of the Boardof Education in line with what other cities and school districts are doing around the world, andthat the VSB Susfainability department reviews the City of Vancouver's Climate Emergency 6B'ig Moves and 53 Action Sfeps to determine if and where VSB could align, and that based onthis alignment, the VSB Susfainability Advisory Committee would review and recommend theaction sfeps for implementation into the VSB Susfainability Plan.


. o That the Sustainability Advisory Committee reviews which of the City of Vancouver's 6Big Moves and 53 Action Sfeps could be integrated into the VSB Sustainability Plan, and

o That the VSB Sustainability Department identifies the capital and operating cosfsassociated with implementing fhese actions and a timeframe to do so.


o That fhe VSB's Sustainability Department reviews the Cîty of Vancouver's 6 Big Movesand 53 Action sfeps to determine if the VSB could align with these.

o If there is alignment, that the Sustainabiltty Department brings this to the SustainabilityAdvisory Committee to begin the process of reviewing for the suitability of

implementation into the VSB Sustainability Plan and to provide a preliminary report tothe Board after that meeting to highlight work that is currently being undertaken by VSBstaff that aligns.

o To identify additional suitable VSB Action Sfeps aligned with the 6 Big Moves and ActionSfeps which the Sustainability Advisory Committee supports adding to the SustainabilityPlan.

o That the Sustainability Advisory Committee report back to the Board by May 2020 on itsfindings and possib/e VSB Action Sfeps that include goals, targets, timelines and cosfs.

o That the Board decide which VSB Action Sfeps to implement and update theS u stai n ability Pl an accordi ng ly.

RATIONALE:

ln January 2019, Vancouver City Council unanimously approved a motion recognizing theclimate emergency that the planet faces and acknowledged that the City needed to do its part tocontribute towards limiting global warming to 1.5'C; this limitation is a guiding target in the ParisAgreement and represents a level of global warming that would avoid the worst impacts ofclimate change and avoid ovenruhelming society's capacity to adapt.

Hundreds of governments around the world have declared the climate emergency and areenacting legislation to reduce carbon emissions. Metro Vancouver is in the process ofdeveloping Climate 2050 and the province of BC announced its Clean BC program this year

The City of Vancouver has developed 6 Big Moves to ramp up its climate actions. They include:t. Walkable complete communities.2. Safe and convenient active transportation and transit.

, 3. Pollution-free cars, trucks and buses.4. Zero emission space and water heating.5. Lower carbon construction.6. Restoring forests and coast through negative emissions.

Why is any of this imperative? From the City of Vancouver's report*: The lntergovernmentalPanel on Climate Change (IPCC) compared the impacts from climate change in a world with2'C of warming to one with 1.5"C and found the following:

. As many as 457 million more people exposed to climate risks and related poverty.

. Twice as many people suffering from water scarcity.

. Twice as many plants and three times as many rnsecfs losing their habitat.

. An ice-free Arctic every 10 years instead of every 100 years.

, . The exposure of 2.6 times as many people to extreme heat at least every five years.. Double the decline in globalfisheries.

It is imperative that the VSB do its part to address the Climate Emergency and join the City ofVancouver to incorporate the 6 Big Moves where we can into VSB operations and the VSBSustainability Plan. This is for our district, our City and most importantly, for the wellbeing ofcurrent and future VSB students.

* https://council.vancouver.cal201 90424/documents/cfsc1 . pdf

of 3

THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 39 (VANCOUVER) LORD TENNYSON BC HYDRO RIGHT-OF-WAY BYLAW 2019

WHEREAS a board of education may dispose of land or improvements owned or administered by the board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the “Minister”);

AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 requiring fee simple sales and leases of land or improvements for a term of ten years or more to be specifically approved by the Minister, unless the transferee is an independent school or another school board;

AND WHEREAS Section 65(5) of the School Act requires a board of education to exercise a power with respect to the acquisition or disposal of property only by bylaw;

AND WHEREAS:

(i) the Board of Education of School District No. 39 (Vancouver) (the “Board”) proposes togrant a statutory right-of-way (the “SRW”) in favour of British Columbia Hydro and PowerAuthority (“BC Hydro”) over certain of the Board’s lands and improvements known as LordTennyson Elementary School (the “Property”), pursuant to which, among other things, BCHydro may construct certain Works located approximately as indicated in heavy blackoutline on the drawing attached hereto as Schedule A;

(ii) the Board has determined and hereby confirms that the SRW will not interfere with theBoard’s use of the Property for educational purposes;

(iii) the Property is facility number [03939047];

(iv) the address of the Property is 2650 Maple Street and 1936 West 10th Avenue, Vancouver,British Columbia, V6J 2B2 and the legal description of the Property is:

Parcel Identifier: 014-182-866Block 366 (Explanatory Plan 5596) District Lot 526 Plan 1949; and

NOW THEREFORE be it resolved as a Bylaw of the Board that the granting of the SRW and the execution thereof by the Secretary-Treasurer on behalf of the Board be and is hereby ratified and approved, in the form and on such terms and conditions as may be approved by the Secretary-Treasurer of the Board, as evidenced by the signature of the Secretary-Treasurer.

This Bylaw may be cited as “School District No. 39 (Vancouver) Lord Tennyson BC Hydro Right-of-Way Bylaw 2019”.

Read a first time this 23rd day of September 2019.

Read a second time 23rd day of September 2019.

Item 6.1.2.2

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Upon unanimous agreement of the Trustees of the Board in attendance, this Bylaw was read a third time on September 23rd, 2019, and finally passed and adopted this 23rd day of September 2019. Chairperson of the Board Corporate Seal Secretary-Treasurer I HEREBY CERTIFY this to be a true original of School District No. 39 (Vancouver) Lord Tennyson BC Hydro Right-of-Way Bylaw 2019, adopted by the Board the 23rd day of September 2019. Secretary-Treasurer

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SCHEDULE A Approximate Area of the Works

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Date: September 23, 2019

To: Board of Education

From: Suzanne Hoffman, Superintendent David Green, Secretary Treasurer Re: Consideration of Closure of Queen Elizabeth Annex REFERENCE TO STRATEGIC PLAN: Goal 4: Provide effective leadership, governance and stewardship Objectives:

• Effectively utilize school district resources and facilities INTRODUCTION: This report contains the following recommendation.

That the Board of Education consider the closure of Queen Elizabeth Annex school, effective July 1, 2020.

BACKGROUND: In order to understand why the recommendation to ‘consider the closure of Queen Elizabeth Annex (“QEA”)’ is being brought forward to the Board of Education, it is important to know the historical context of a September 2016 Supreme Court Ruling:

• Between 2013 and 2016 several Francophone plaintiffs in the Province of British Columbia brought an action against the Ministry of Education and the Province of British Columbia on the basis that the government:

“…failed to provide British Columbia’s Francophone linguistic minority the resources and facilities that are mandated by Section 23 of the Canadian Charter of Rights and Freedoms. Section 23 of the Charter ensures that the Francophone minority has “the right to have their children receive primary and secondary school instruction in that language in that province” and “where the number of those students so warrants, the right to have them receive that instruction in minority language educational facilities provided out of public funds”.

• In September 2016 the BC Supreme Court ruled in favor of the plaintiffs on most points of

the claim. One of the plaintiffs in the case was the Conseil Scolaire Francophone de la

Item 6.1.3.1

2

Columbie-Britannique (“CSF”), known as the Board of Education of School District No. 93. The nature of the Supreme Court's ruling was that in some communities, the school facilities currently available to the CSF were not sufficient. The Court ordered that the Province was required to assist the CSF in acquiring school sites and pay for leases in certain areas of British Columbia:

o Vancouver (west of Main Street) o Sechelt o Penticton o Abbotsford.

• Following the decision of the BC Supreme Court, the Ministry of Education approached

the Vancouver School District to explore the possibility of utilizing a Vancouver Board of Education (“VBE”) facility to meet the needs of the CSF for a school on the west side of Vancouver. In December of 2017, the Ministry engaged Partnerships BC to conduct an assessment of possible VBE sites. This assessment indicated QEA as the preferred option for the CSF due to QEA’s location, low utilization, and high seismic rating.

With the identification of QEA as a possible school site for the CSF, discussions could be initiated on an acquisition process by the CSF, if QEA was closed. A proposed closure of QEA would mean a relocation of the student enrolment to another site. Both L’Ecole Jules Quesnel (‘LJQ”) and QEA provide Early French Immersion (EFI) programming. The EFI program and students at QEA would be accommodated at LJQ in the event the Board makes the decision to close QEA. In accordance with Board Policy 20 the District is committed to not selling school lands. As such, an acquisition of the QEA site by the CSF would have to take the form of long-term lease so that the VBE retains ownership of the property. For the District to consider a long-term lease of the QEA property to the CSF it would first need to close the school, in accordance with policy. Board Policy 14: School Closure (Appendix A) states that “Closing a school permanently means the closing, for a period exceeding twelve (12) months of a school building used for the purposes of providing an educational program to students.” This is also the definition of school closure in Ministerial Order M194/08 (Appendix B) For the purpose of this Report, staff has outlined high level information for the Board to consider in determining next steps. Should the Board decide to continue with the consideration of a school closure, a more detailed analysis, including initial input and information from preliminary discussions with the PAC and staff at QEA and LJQ, will be shared with the Facilities Planning Committee, as per Board Policy 14. ASSESSMENT: Board Policy 14 (Section 1) outlines that Senior Management may recommend to the Board, at a public meeting, consideration of schools for closure. In making such a recommendation Senior Management may assess, as per Policy, a variety of factors. These include:

• Program offerings • Space in nearby schools • Distance between schools • Traffic patterns • Safety of access • Class size

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• Funding formula considerations • Age, maintenance and seismic needs of buildings • Potential re-uses of facilities • Other applicable factors

Board Policy 14 notes that not all factors will be applicable depending upon the school or schools being assessed. As per Policy, by putting forward the recommendation for consideration of the closure of QEA, Senior Management assessed the following factors:

1. Program Offerings

QEA is the Annex of LJQ. At QEA, students are offered programing from Kindergarten to grade 3. Grade 3 students continue their French Immersion program at LJQ for grades 4-7. LJQ offers French Immersion programming for Kindergarten to grade 7. If the decision is made to close QEA the District would accommodate students currently enrolled at QEA at LJQ. Senior Management assessment: The French Immersion program offered currently between two sites (LJQ and QEA) can be accommodated at one site LJQ.

2. Space Available in Nearby Schools

District staff have determined that students currently enrolled at QEA could be accommodated at LJQ. Senior Management assessment: The QEA cohort of students could be accommodated at LJQ.

3. Distances Between Schools

QEA and LJQ are both located on Crown Street and the distance between the two schools is 1.2 km. Students enrolled at QEA transition to LJQ for grade 4. As a District Choice program many families transport their children to QEA. Senior Management assessment: LJQ and QEA are in close proximity to each other and the potential closure of QEA will not have a significant impact on commute times for many families.

4. Current and projected enrolment

Being a District program, forecast enrolment is stable at both sites.

Senior Management assessment: Because it is a district program the enrolment can be maintained at current levels and the students can all be accommodated at LJQ.

5. Age and Condition of Building

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QEA is assessed as a High 3 (H3) seismic risk and has not yet been approved for a seismic upgrade by the Ministry.

QEA was built in 1964. The building has a Facilities Condition Index (“FCI”) of 0.66 which is a poor building condition. What this means is that some significant building systems do not meet present requirements and are at or near end-of-life and may pose a high risk of failure. This FCI represents approximately $2.2 million in deferred maintenance that would have to be spent to bring these systems up to current standards. LJQ underwent a seismic upgrade in 2011, is seismically safe and has an FCI of 0.1 which is considered good, meaning that all building systems meet present requirements. Senior Management assessment: It has been a priority of the Board and the Ministry to provide seismically safe schools as quickly as possible. LJQ is a seismically safe school and moving QEA students there aligns with that priority.

6. Potential Re-Uses of School Site

As outlined in the background of this report there is an expressed need for the Province to find school facilities for the CSF which could open the possibility on the part of the CSF to enter into a long-term lease agreement with the VBE for the QEA site. Revenue from a long-term lease would generate capital funds for the District which could be used to supplement other capital and seismic projects. Senior Management assessment: Should the decision be made to close QEA the Board could make the decision to enter into discussions with CSF regarding the long-term lease of the QEA site. The CSF is a public school Board and a new site would provide increased access to French language instruction within Vancouver.

7. Other Factors

A potential closure of QEA will not have any impact on class size or any implications for funding formula. Class size is legislated in the Provincial Collective Agreement and Ministry operating funds are provided based on student headcount. The proceeds from a long-term lease would be available to support enhancements in the seismic mitigation program.

NEXT STEPS: Board Policy 14 (sections 2–12) outlines the process to be followed should Senior Management recommend consideration of a school for closure. It states: The Board, upon receipt of a recommendation for closure will consider the information presented and either:

• Conclude that no further action or further study is required • Forward the information to the Facilities Planning Committee

If the Board decides to forward the recommendation to the Facilities Planning Committee, that

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Committee would meet to review materials and information provided by District staff in order to make a recommendation to the Board. The Board would then review the recommendation from the Facilities Planning Committee and either:

• Conclude that no further action or study is required • Initiate a public consultation process by passing a motion at a public meeting of the Board

If the Board passes a motion to initiate a public consultation process, Board Policy 14 stipulates that a period of a least sixty (60) days will be allocated to allow for this consultation to occur. The proposed consultation period as indicated in Appendix C would be 78 days, ending on January 15, 2020. As part of the consultation the Board will make available, in writing, the rationale for the proposed closure including information about several factors as outlined in section 7 of Policy 14. Factors include, but are not limited to, the following information:

• number of students affected; • enrolment trends; • availability and proximity of space; • financial considerations; • facility age and condition; • programming; and, • impacts of surrounding schools and community.

TIMELINE OF KEY DATES (Proposed - See Appendix C) September 23rd: Consideration of Closure report presented at public Board Meeting.

• At this meeting the Board will either decide to continue with the process or conclude that no further action is required.

September 24-27th: If the Board decides to continue with the process, conversations with staff and PAC at QEA and LJQ will take place to gather information and initial input.

• Information gathered will help inform a report to the Facilities Planning Committee on October 9th.

October 9th: Closure Consideration report presented to Facilities Planning Committee.

• Facilities and Planning Committee to review material presented and provide a recommendation to the Board.

October 28th: Recommendation of Facilities Planning Committee to be considered at public Board Meeting.

• Board to either conclude that no further action required or initiate a public consultation process.

Should the Board determine at the October 28, 2019 public Board meeting to initiate a public

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consultation process Policy 14 stipulates that this consultation will: • Be minimum of sixty (60) days • Include at least one public consultation meeting • Include at least 14 days' notice in advance of meetings

October 29, 2019 - January 15, 2020: Public Consultation Period (proposed 78 days) January 27, 2020: Board to receive consultation findings and consider closure of QEA. Consultation findings would include all feedback received from meetings with school communities, correspondence received, information presented by delegations at Facilities Planning Committee meetings, feedback received at scheduled public meetings and any other relevant material July 1, 2020: Proposed effective date of closure RECOMMENDATION: It is recommended that:

The Board of Education consider the closure of Queen Elizabeth Annex school, effective July 1, 2020.

Policy Handbook

Policy 14: School Closure

— page 1 of 3 —

Policy 14

SCHOOL CLOSURE

At times, the Board may consider permanent closure of schools.

Closing a school permanently means the closing, for a period exceeding twelve (12) months, of a school building used for the purposes of providing an educational program to students. The Board may decide to permanently close a school, following a school closure public consultation process, and must provide written notification to the Minister of Education.

The Board shall provide a public consultation process with respect to the permanent closure of a school prior to the Board making its final decision with respect to the closure of that school.

Following the consultation process, the Board will make a decision on the possible closure of the school.

Specifically 1. Senior Management may recommend to the Board at a public meeting consideration of schools for

closure. Any such recommendation will also be communicated to the affected school communities.

Senior Management, in making a recommendation for consideration for closure may assess factorssuch as (some of which may not be applicable to a specific closure consideration):

1.1 Program offerings;

1.2 Space available in nearby schools;

1.3 Distances between schools

1.4 Traffic and travel patterns and safety of access for students being relocated;

1.5 Current and projected enrolment levels;

1.6 Class size;

1.7 Funding formula considerations;

1.8 Age of the building, physical plant maintenance and operating costs of the facility, including the need for seismic upgrades;

1.9 Potential re-uses of school facilities and sites;

1.10 Other factors that may be applicable in the circumstances.

2. The Board will consider the information provided by the Superintendent and either:

2.1 Conclude that no action or further study is required, or

2.2 Forward the information to the Facilities Planning Committee.

Appendix A

Policy Handbook


— page 2 of 3 —

3. The Facilities Planning Committee shall review the materials and provide its recommendations to the Board.

4. The Board will review the recommendations from the Facilities Planning Committee and either

4.1 Conclude that no action or further study is required, or

4.2 Initiate a public consultation process by passing a motion at a public meeting of the Board.

5. The Superintendent will notify the Principal(s) and the Parent Advisory Council(s) in writing that the school has been identified for possible closure. The Board will notify the school community and the public about the school closure public consultation process through various means including parent newsletters and information posted on the District website.

6. The Board shall allow a period of at least sixty (60) days for public consultation process to take place.

7. The Board shall take the following steps to ensure that public consultation will take place:

7.1 Make available, in writing, the rationale for the proposed school closure considered by the Board, including, but not limited to information with respect to the following factors:

7.1.1 The number of students who would be affected, at both the school to be closed and surrounding schools;

7.1.2 Enrolment trends and utilization for the school and surrounding area;

7.1.3 Availability of space at receiving schools;

7.1.4 Proximity to possible receiving schools and the routes to schools;

7.1.5 Financial considerations including anticipated cost savings;

7.1.6 Facility age and condition;

7.1.7 District Choice and Special Education programs offered at the school;

7.1.8 Impacts on surrounding schools;

7.1.9 Impacts on community users operating in the schools offered at the school.

8. Once a school closure public consultation process has been initiated, at least one (1) public

consultation meeting will be held to discuss the proposed closure.

9. The time and location of the school closure public consultation meeting(s) shall be advertised to notify the community at least 14 days in advance. This may include signage at the school, written notification to parents/guardians of students currently attending and registered to attend the school, notices to neighbouring schools, Parent Advisory Councils, employee groups and information posted on the District website and to social media.

Policy Handbook


— page 3 of 3 —

10. The Board shall present the following at the beginning of the public meeting:

10.1 Rationale for the proposed closure, including, but not limited to the pertinent facts and information related to the factors identified within the policy;

10.2 The timing of the proposed closure and the implications for the placement of students;

10.3 Possible alternative community use for all or part of the school.

11. Notes will be kept of the public meeting to record concerns or options raised regarding the proposed closure. Following the public meeting(s), the Board will give consideration to all input prior to making its final decision with respect to the school closure.

11.1 The Board shall provide an opportunity for written responses to the Board regarding the proposed school closure. The Board will provide information and directions on how to submit the written responses. Written submissions will be summarized and will be acknowledged as received.

12. The final decision on a school closure will be made through the first, second, and third and final

reading of a School Closure Bylaw at a public Board meeting. Following a decision to close a school, the Board will provide, without delay, written notification to the Minister of Education of its decision containing the following information:

12.1 The school’s name,

12.2 The school’s facility number,

12.3 The school’s address, and

12.4 The date on which the school will permanently close.

13. Alternate use of a closed facility will be determined by the Board after receiving a recommendation from the Superintendent.

Legal Reference: Sections 73, 85, School Act School Opening and Closure Order M194/08 Disposal of Land or Improvement Order M 193/08

Adopted: Sept 24, 2018

SCHOOL OPENING AND CLOSURE ORDER

BC Ministry of Education Governance and Legislation Unit E-73 July 9, 2019

Authority: School Act, section 73 and 168 (2)(p)

{ Ministerial Order 194/08 (M194/08) ......................................................................... Effective September 3, 2008Repeals 320/02

Interpretation

1 “alternative community use” means alternative community use as defined in Ministerial Order 193/2008, the Disposal of Land or Improvements Order.

Opening of Schools 2 If a board decides to open a new school or to reopen a previously closed school under section 73 of the School Act, the board must, without delay, provide the Ministry with written notification of the decision containing the following information:

(a) the school's name,(b) the school's facility number,(c) the school's address, and(d) the date on which the school will open or reopen.

Closure of Schools 3 (1) In this Ministerial Order, closing a school permanently means the closing, for a period exceeding 12 months, of a school building used for purposes of providing an educational program to students.

(2) Despite subsection (1), the closing of a school for the purposes of effecting repairs,renovations or additions to a school building shall not be deemed to be a permanent closure of the school if the board intends to reopen the building upon completion of the repairs, renovations or additions.

4 (1) The board must develop and implement a policy that includes a public consultation process with respect to permanent school closures and this policy must be made available to the public.

(2) When considering closing a school permanently, the board must apply the policyreferred to in subsection (1).

5 (1) The public consultation process must include:(a) a fair consideration of the community’s input and adequate opportunity for the

community to respond to a board’s proposal to close the school permanently;(b) consideration of future enrolment growth in the district of persons of school

age, persons of less than school age and adults; and(c) consideration of possible alternative community use for all or part of the

school.

Appendix B

SCHOOL OPENING AND CLOSURE ORDER

BC Ministry of Education Governance and Legislation Branch E-74 July 9, 2019

6 The power of a board to permanently, close a school under section 73 of the School Act must be exercised only by bylaw. 7 If a board decides to permanently close a school under section 73 of the School Act, the board must, without delay, provide the Minister with written notification of the decision containing the following information:

(a) the school's name, (b) the school's facility number, (c) the school's address, and (d) the date on which the school will close.

8 This Order comes into effect on September 3, 2008.

Staff present recommendation re: school closure at public board meeting Sep 23, 2019

Board considers staff recommendation

No further action required

Discuss staff recommendation at Facilities Planning Committee Oct 9, 2019

Board considers recommendation at public board meeting Oct 28, 2019

Public consultation process initiated Oct 29, 2019

End of consultation period Jan 15, 2020

Closure bylaw at board meeting to receive public consultation findings Jan 27, 2020

NO

YES

NO

School Closure Process: Policy 14

78 DAYS TO COMPLETE

NO

Vancouver School Board

YES

Queen Elizabeth Annex Proposed Closure Process

Board approves closure Effective Jul 1, 2020

YES

Appendix C


COMMITTEE MEETING

STUDENT LEARNING & WELL-BEING COMMITTEE

Wednesday, September 11, 2019 Committee Report to the Board, September 23, 2019 The Chairperson called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples and reviewed meeting decorum. This meeting was live-streamed and the audio and visual recording is also available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. 1. Delegation – Student Voice

The Chairperson of the Committee welcomed A. Kolakovic, Grade 11 student, Churchill Secondary School. She shared a PowerPoint presentation and requested the support from the Vancouver Board of Education to put forward a motion to the BCSTA to call on the Provincial Government to mandate student representation in every BC school district.

2. International Education Update The Chairperson of the Committee welcomed B. Onstad, District Principal, International Education. Referring to a memorandum dated September 6, 2019, entitled International Education Update and a PowerPoint presentation, she provided an overview of international education in the district. Students are supported with orientation, academic and social-emotional advice and counselling. The international education department provides cultural exchange opportunities for local students and teachers through visits by overseas students and educators. The district is partnered with Langara College that provides homestay provisions. The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points.

This item was provided for information.

3. District Guiding Principles of Assessment The Chairperson of the Committee welcomed R. Zerbe, Director of Instruction, School Services. Referring to a memorandum dated September 6, 2019, entitled District Guiding Principles of Assessment and a PowerPoint presentation, he provided information on the development of the aspirational document outlining foundational Principles of Assessment.

Student Learning & Well-Being Committee - 2 - September 11, 2019

The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points.

This item was provided for information.

4. Discussion Item – Notice of Motion referred from the June 24, 2019 Board meeting Notice of the motion below was presented at the June 24, 2019 Board meeting. It was referred to the Student Learning and Well-Being Committee. Trustee Gonzalez reviewed the motion. That the VBE request staff to form a Food Working Group with external representatives in order to create a holistic Food Framework for the District. The work would include:

• Developing a Food Framework for a 10-year school food vision. This framework would incorporate several key components including food growing and eating, production, distribution, nutrition, waste, security, donations, learning, funding and lobbying that is in alignment with the District’s Strategic Plan and budgets;

• Identifying potential models where teachers and schools may create universal meal programs where students build food literacy and have access to delicious, healthy and sustainable foods, and

• Exploring partnerships, capital and operating costs associated with developing a Food Framework and its implementation.

And that next steps would be to bring forward a plan which would include:

• Establishing the Food Working Group (FWG) in the fall of 2019; • Identifying potential FWG participants with relevant food experience and determining a

maximum number of participants. These could include members of the current internal Food Working Group, other VBE staff, Trustees, VBE employee groups, DPAC, parents with food experience, subject matter experts in food programming (i.e. Coalition for Healthy School Food, UBC, TEGS, Fresh Roots, Growing Chefs, other school food practitioners), food production and distribution, Vancouver Coastal Health School Food Dieticians, Holistic Nutritionists, City of Vancouver staff, the Vancouver Food Policy Council, and/or poverty groups in the city;

• Holding an inaugural meeting of the FWG by November 2019; • Developing a Terms of Reference by December, 2019 prior to starting any work; • Reporting to the Board on the Terms of Reference by February 1, 2020; • For FWG to review the results of the Food Consultant Report and staff recommendations

from that report; • Developing specific goals and targets with timelines and deliverables; • Once the Food Framework draft is completed, meeting with stakeholder groups,

community groups and the public to solicit feedback on its recommendations. The committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points.

Student Learning & Well-Being Committee - 3 - September 11, 2019

The Committee by consensus recommended that the Notice of Motion – Development of a Holistic Food Framework through an External VSB Food Working Group be revised and forwarded to the next Board meeting for further discussion and consideration.

5. Date and Time of Next Meeting

The next meeting of this Committee is scheduled on November 13, 2019.

Meeting adjourned at 6:30 pm. Jennifer Reddy, Chairperson Committee Members Present: Carmen Cho, Janet Fraser, Barb Parrott Jennifer Reddy Other Trustees Present: Estrellita Gonzalez District Management Present: Rob Schindel, Jody Langlois, Mette Hamaguchi Richard Zerbe, David Nelson, Suzanne Hoffman Shehzad Somji Association Representatives Present: Treena Goolieff, VSTA Darren Tereposky, VESTA Harjinder Sandhu, VEPVPA Damian Wilmann, VASSA Gord Lau, DPAC Jela Lorete, VDSC Rosa Fazio, VEPVPA

Date: September 23, 2019 TO: Board of Education FROM: Estrellita Gonzalez, Trustee RE: Notice of Motion – Food Working Group Reference to Strategic Plan: Goal 3: Create a culture of care and shared social responsibility.

• Encourage and enhance practices that support cultural, emotional, physical and mental well-being.

• Support collaborative relationships with community partners that enhance student learning and well-being.

Goal 4: Provide effective leadership, governance and stewardship. • Effectively utilize school district resources and facilities. • Support effective communication, engagement and community partnerships.

PROPOSED MOTION: That the VBE develop a holistic 10 Year Vision and Food Framework for the District and create a Food Working Group with stakeholders and external representatives to advise on this work. The work would include:

• To develop a 10 year vision for the District that would include a Food Framework incorporating relevant key components including but not limited to: food growing, production, distribution, nutrition, waste, security, donations, education, funding and lobbying that is in alignment with the District’s Strategic Plan and budgets, and

• Identifying the capital and operating costs associated with developing a Food Framework and its implementation.

And that next steps would be to begin the process as follows: • After the presentation of the VSB Food Report to stakeholders in October 2019,

stakeholder representatives would work with staff to develop a Terms of Reference for Board approval for the establishment of a Food Working Group (FWG);

• Targeting reporting to Trustees on the Terms of Reference by December 16, 2019, • Once the Terms of Reference are established and approved, asking staff and

stakeholder representatives to participate in the FWG and to identify additional FWG participants with relevant food experience. Possible candidates could include parents with food experience, subject matter experts in food growing (Fresh Roots, urban farmers), food production and distribution; nutritionist, Coastal Health dietician, Coalition for Healthy School Food Rep, Vancouver Food Policy reps, other relevant government representatives and city poverty groups;

• Targeting an inaugural meeting by March 2020 and to establish a meeting schedule for the group moving forward;

Item 6.2.2.1

2

• The development of the Food Vision and 10-year Plan would include a focus on equity and establishing values, goals and targets with timelines and deliverables, and

• Staff would advise the Board of a delivery date for the above by June 2020.

RATIONALE:

Considering the many issues that involve food within the district, including the City of Vancouver’s food program budget issue earlier in the year, I am proposing with this motion the creation of a 10-year food vision and food framework for the district. The components of this food framework would cover several facets including food growing, production, distribution, nutrition, standards (i.e. fundraising), waste, security, economies of scale, donations and funding. It would also look at ways of integrating more food into the school curriculum, promoting food literacy, culture and indigenous foods. Our current food system can be expensive, often ineffective and can stigmatize vulnerable kids. The vision is to have all students involved in preparing, communing and learning about healthy foods. There is also the impending hope of a federal government universal school food program. Canada is the only G7 nation that does not federally support a school meal program. One in five children come to school hungry at VSB schools; how can we best address this in a way that does not stigmatize and is equitable for all students? The goal of the Coalition for Healthy School Food based in Ontario with a BC Chapter, is to develop a universal cost shared program – shared between the Feds, Province, and municipalities. This would mean every child could access a healthy meal at least once a day if they or their parents so choose. The VBE could lobby and become a leader in promoting a universal food program. The VBE is a complex organization when it comes to food. There are many moving parts and in creating a Food Framework, the VBE can look holistically to address the issues that affect how the District provides food as well as devise plans to address equity, sustainability and the food insecurity that exists in the district. The work would also include the formation of a Food Working Group (FWG) comprised of external representatives who would work with staff to create this holistic Food Framework for the district. The FWG would include VBE staff and others such as employee groups, DPAC, parents, subject matter experts in food growing (Fresh Roots, other urban farmers), production and distribution (staff, business owners), nutritionist, Coastal Health dietician, City Hall I.e. Food Policy Committee and poverty groups in the city. The plan would be to develop a Food Framework of how best the district can work efficiently to supply nutritious food, cost effectively to schools and PAC’s, while offering a learning experience to students and addressing food security. There are many things working well in the district in relation to food and the FWG would work to address gaps including equity and topics such as the implementation of the new Canadian Food Guide which incorporates more plant-based food into our diets. Identifying the needs in the system could feed into the Budget process and determine funding gaps and ways to address the needs through a donation program, revenue generation, and hopefully a national, government initiative that we would be ready for when it comes to fruition. This motion is about instilling in children from a young age a norm around eating healthy, tasty food. Healthy eating leads to healthy kids making for better learners and healthier adults. Food is one of the foundations to better health which translates to benefits for our healthcare system and ultimately our society.


COMMITTEE MEETING

FINANCE COMMITTEE


Committee Report to the Board, September 23, 2019 The Chairperson of the Committee called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Wautuh Coast Salish peoples and reviewed meeting decorum. This meeting was live-streamed and the audio and visual recording is also available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. 1. Update on the Ministry of Education Funding Formula Review The Assistant Secretary Treasurer-Finance presented and reviewed a report dated September 18, 2019

entitled Update on the Ministry of Education Funding Formula Review. The report includes information on the status of the Ministry of Education Funding Formula Review, with a link to a progress report issued by the Ministry in June 2019. A final report is expected this fall and a new funding formula is expected to be in place for the 2020-2021 school year.

Stakeholders provided feedback and staff provided clarification on various points. This was provided for information. 2. Submission of Proposed Motions – BCSTA Provincial Council Meetings The Secretary Treasurer presented and reviewed a report dated September 18, 2019 entitled

Submission of Proposed Motions – BCSTA Provincial Council Meetings. The deadline for submitting motions to the October 25 and 26, 2019 BCSTA Provincial Council meeting is September 20, 2019, which does not allow enough time for consideration by committee and the Board. Motions can still be submitted for the February 21 and 22, 2020 BCSTA Provincial Council meeting and are to be submitted to the Secretary Treasurer by September 30, 2019. This will allow time for consideration at a future Policy and Governance Committee meeting prior to going to the Board for approval. The report includes a form to be completed for submitting emergent motions.

This was provided for information. 3. 2018/2019 Audited Financial Statements S. Somji, Assistant Secretary Treasurer-Finance, presented a report dated September 18, 2019 entitled

June 30, 2019 Audited Financial Statements. The report includes the financial statements for the fiscal year ended June 30, 2019 and the Auditor General’s Audit Findings Report. He showed a PowerPoint presentation entitled Audited Financial Statements Presented to Finance Committee - September 18, 2019, reviewing details in the financial statements. A copy of the PowerPoint is on file as part of the permanent agenda. The June 30, 2019 audited financial statements show an accumulated surplus of $137 million, with $117.1 million in the capital fund and $19.9 million in the operating fund. Trustees and stakeholders provided feedback and staff provided clarification on various points.

This was provided for information.

Finance Committee - 2 - September 18, 2019 4. International Student Program – Health Fee The Assistant Secretary Treasurer-Finance presented and reviewed a report dated September 18, 2019

entitled International Student Program – Health Fee. The report provides information on a new Provincial Health Fee for international students, along with invoicing details. This new fee results in an additional cost and as the District has already collected health coverage fees from parents of international students, it will be covered for this year from a department reserve.

Trustees provided feedback and staff provided clarification on various points.

This was provided for information. 5. Draft Budget Process (2020-2021 Preliminary Operating Budget) The Secretary-Treasurer presented and reviewed a report dated September 18, 2019 entitled Draft

Budget Process (2020-2021 Preliminary Operating Budget). The report includes appendices with information on:

• Public Sector Accounting Board (PSAB) format of annual budget submission; • Budget assumptions and priorities; and • A draft timeline for 2020-2021 budget development

The Secretary Treasurer pointed out key inputs to the budget development process being feedback from the Needs Budget Working Group and the survey conducted at the end of the 2019-2020 budget development process. Trustees and stakeholders provided feedback and staff provided clarification on various points. The Chairperson asked stakeholders if they would like trustee representatives at the stakeholders’ workshops. Stakeholders provided feedback.

This was provided for information. 6. Notice of Motion from Trustee Parrott: Budget Changes

As Trustee Parrott was unable to attend the meeting, this item was deferred to the next Finance Committee meeting on November 13, 2019.

7. Information Item Requests: None 8. Date and Time of Next Meeting The next meeting of this Committee is scheduled for Wednesday, November 13, 2019 at 5:00 pm. Meeting adjourned at 7:44 pm ________________________________

Oliver Hanson, Chairperson Committee Members Present: Oliver Hanson, Estrellita Gonzalez, Lois Chan-Pedley Committee Members Absent: Fraser Ballantyne Other Trustees Present Janet Fraser, Allan Wong, Joshua Harris (Student Trustee-elect)

District Management Present: Suzanne Hoffman, J. David Green, Pedro da Silva,

Shehzad Somji, Richard Zerbe Association Representatives Present: Terry Stanway, VSTA Allison Jambor, VESTA Doug Matear, VASSA Janis Myers, VEPVPA Peter Couch and Skye Richards, DPAC Tyson Shmyr, PASA Warren Williams and Magdalena Chan, CUPE 15 Harjit Khangura, IUOE


COMMITTEE MEETING

AUDIT COMMITTEE


Committee Report to the Board, September 23, 2019 The Secretary Treasurer reported that Farnaz Riahi, Chief Financial Officer for the Industry Training Authority (ITA), has been appointed as the the external representative for the Audit Committee. He reviewed her qualifications and he and the Committee Chair will be meeting with her in advance of the next Audit Committee meeting. Staff from the Office of the Auditor General’s Office (OAG) were delayed and attended the meeting by teleconference. 1. 2018-2019 Audited Financial Statements The Secretary Treasurer presented and reviewed a report dated September 18, 2019 entitled 2018-

2019 Audited Financial Statements. He reviewed the key components of the District’s financial results for the year ended June 30, 2019. The report includes the financial statements for the fiscal year.

Staff from the OAG then reviewed the Auditor General’s Audit Findings Report. The following

components of the report were reviewed:

• the status of the audit • the risks examined in the audit • summary of audit findings • qualified auditor’s report, including the basis for the qualified opinion • summary of unadjusted audit differences • management letter outlining internal control findings and recommendations • the Management Representation Letter.

In addition, OAG staff further reported:

• the Management Representation Letter should be signed the same day as the Audited Financial Statements, after board approval on September 23, 2019;

• there will be new asset retirement section in the Canadian Public Sector Accounting Standards (PSAS) effective April 1, 2021;

• they could go over this year’s management letter earlier in order to address deficiencies in internal control carried over from the previous year;

• new auditors will need to be found, as the OAG will be the auditor for the District only until the year ended June 30, 2020.

Committee members present confirmed with the OAG staff that they were unaware of any known,

suspected, or alleged incidents of fraud. Trustees provided feedback and OAG staff and district staff provided clarification on various points. District staff left the room at 6:00 pm for trustees to have a private discussion with the auditor and

returned at 6:10 pm.

Audit Committee - 2 - September 18, 2019 The Committee agreed by consensus to forward the following recommendation to the board for

approval. IT IS RECOMMENDED THAT the Board of Education of School District No. 39 (Vancouver)

approve the 2018-2019 Audited Financial Statements and requests staff to submit them to the Ministry of Education.

2. Date and Time of Next Meeting

The next meeting of this Committee is scheduled for Wednesday, January 22, 2020 at 7:00 pm.

The Chairperson requested Audit Committee meetings be held on different dates from the Finance Committee meetings.

Meeting adjourned at 6:14 pm ________________________________

Janet Fraser, Chairperson Committee Members Present: Janet Fraser, Allan Wong, Lois Chan-Pedley Committee Members Absent Jennifer Reddy Management Present: Suzanne Hoffman, J. David Green, Shehzad Somji

Audited Financial Statements of

School District No. 39 (Vancouver)

June 30, 2019

September 20, 2019 9:51

Item 6.4.2.1

School District No. 39 (Vancouver)June 30, 2019

Table of Contents

Management Report ...........................................................................................................................................................................................1

Independent Auditors' Report ...........................................................................................................................................................................................2-3

Statement of Financial Position - Statement 1 ...........................................................................................................................................................................................4

Statement of Operations - Statement 2 ...........................................................................................................................................................................................5

Statement of Changes in Net Financial Assets (Debt) - Statement 4 ...........................................................................................................................................................................................6

Statement of Cash Flows - Statement 5 ...........................................................................................................................................................................................7

Notes to the Financial Statements ...........................................................................................................................................................................................8-27

Schedule of Changes in Accumulated Surplus (Deficit) by Fund - Schedule 1 (Unaudited) ..............................................................................................................28

Schedule of Operating Operations - Schedule 2 (Unaudited) .................................................................................................................................................................29

Schedule 2A - Schedule of Operating Revenue by Source (Unaudited) ............................................................................................................30

Schedule 2B - Schedule of Operating Expense by Object (Unaudited) .........................................................................................31

Schedule 2C - Operating Expense by Function, Program and Object (Unaudited) .....................................................................................32

Schedule of Special Purpose Operations - Schedule 3 (Unaudited) ....................................................................................................................................................34

Schedule 3A - Changes in Special Purpose Funds and Expense by Object (Unaudited) .......................................................................................................35

Schedule of Capital Operations - Schedule 4 (Unaudited) .........................................................................................................................................38

Schedule 4A - Tangible Capital Assets (Unaudited) .....................................................................................................................39

Schedule 4B - Tangible Capital Assets - Work in Progress (Unaudited) ..............................................................................................................40

Schedule 4C - Deferred Capital Revenue (Unaudited) ............................................................................................................................41

Schedule 4D - Changes in Unspent Deferred Capital Revenue (Unaudited) .........................................................................................................42

September 20, 2019 9:51


MANAGEMENT REPORT

Management's Responsibility for the Financial Statements.

On behalf of School District No. 39 (Vancouver)

Signature of the Chairperson of the Board of Education

Signature of the Superintendent

Signature of the Secretary Treasurer Date Signed

The accompanying financial statements of School District No. 39 (Vancouver) have been prepared by

management in accordance with the accounting requirements of Section 23.1 of the Budget Transparency and

Accountability Act of British Columbia, supplemented by Regulations 257/2010 and 198/2011 issued by the

Province of British Columbia Treasury Board, and the integrity and objectivity of these statements are

management's responsibility. Management is also responsible for all of the notes to the financial statements and

schedules, and for ensuring that this information is consistent, where appropriate, with the information

contained in the financial statements.

Management is also responsible for implementing and maintaining a system of internal controls to provide

reasonable assurance that assets are safeguarded, transactions are properly authorized and reliable financial

information is produced.

The preparation of financial statements necessarily involves the use of estimates based on management's

judgment particularly when transactions affecting the current accounting period cannot be finalized with

certainty until future periods.

The Board of Education of School District No. 39 (Vancouver) (called the ''Board'') is responsible for ensuring

that management fulfills its responsibilities for financial reporting and internal control and exercises these

responsibilities through the Board. The Board reviews internal financial statements on a monthly basis and

externally audited financial statements yearly.

Version: 3164-2418-9436

The external auditors, Office of the Auditor General of British Columbia, conduct an independent examination,

in accordance with Canadian generally accepted auditing standards, and express their opinion on the financial

statements. The external auditors have full and free access to financial management of School District No. 39

(Vancouver) and meet when required. The accompanying Independent Auditors' Report outlines their

responsibilities, the scope of their examination and their opinion on the School District's financial statements.

Date Signed

Date Signed

Page 1 September 20, 2019 9:51

Statement 1

2019 2018

Actual Actual

$ $

Financial Assets

Cash and Cash Equivalents 240,548,009 143,405,503

Accounts Receivable

Due from Province - Ministry of Education 4,942,307 8,068,198

Due from Province - Other 132,675

Other (Note 3) 7,046,469 5,297,735

Portfolio Investments (Note 4) 996,966 1,914,800

Total Financial Assets 253,666,426 158,686,236

Liabilities

Accounts Payable and Accrued Liabilities

Due to Province - Ministry of Education 185,434 181,114

Due to Province - Other 3,741,338 219,245

Other (Note 5) 70,347,072 60,665,630

Unearned Revenue (Note 6) 46,853,440 29,380,200

Deferred Revenue (Note 7) 38,431,885 30,617,007

Deferred Capital Revenue (Note 8) 669,517,976 599,129,507

Employee Future Benefits (Note 9) 27,947,342 25,676,796

Capital Lease Obligations (Note 10) 3,579,816 1,825,785

Other Liabilities 1,686,023 987,023

Total Liabilities 862,290,326 748,682,307

Net Financial Assets (Debt) (608,623,900) (589,996,071)

Non-Financial Assets

Tangible Capital Assets (Note 11) 740,854,968 703,860,418

Prepaid Expenses 3,855,200 3,554,679

Supplies Inventory 934,237 952,851

Total Non-Financial Assets 745,644,405 708,367,948

Accumulated Surplus (Deficit) (Note 16) 137,020,505 118,371,877

Signature of the Chairperson of the Board of Education

Signature of the Superintendent

Signature of the Secretary Treasurer

School District No. 39 (Vancouver)Statement of Financial Position

As at June 30, 2019

Date Signed

Date Signed

Date Signed

Approved by the Board

The accompanying notes are an integral part of these financial statements.Version: 3164-2418-9436

September 20, 2019 9:51 Page 4

Statement 2

2019 2019 2018

Budget Actual Actual

$ $ $

Revenues

Provincial Grants

Ministry of Education 529,481,950 527,030,604 509,318,308

Other 5,230,468 6,327,769 5,744,555

Federal Grants 2,259,915 2,259,914 2,364,846

Tuition 28,878,599 29,847,950 28,517,730

Other Revenue 37,924,246 32,057,017 36,398,608

Rentals and Leases 4,716,950 5,555,704 5,334,936

Investment Income 2,981,137 3,945,348 2,712,102

Gain (Loss) on Disposal of Tangible Capital Assets 16,237,469 12,008,555

Amortization of Deferred Capital Revenue 17,461,901 17,466,107 15,841,256

Total Revenue 645,172,635 636,498,968 606,232,341

Expenses

Instruction 516,880,582 499,036,105 492,382,329

District Administration 24,385,967 24,392,628 20,071,774

Operations and Maintenance 91,876,338 91,371,275 87,353,245

Transportation and Housing 2,959,355 2,988,963 2,847,157

Debt Services 152,988 61,369 134,484

Total Expense 636,255,230 617,850,340 602,788,989

Surplus (Deficit) for the year 8,917,405 18,648,628 3,443,352

Accumulated Surplus (Deficit) from Operations, beginning of year 118,371,877 114,928,525

Accumulated Surplus (Deficit) from Operations, end of year 137,020,505 118,371,877

School District No. 39 (Vancouver)Statement of Operations

Year Ended June 30, 2019



Statement 4

2019 2019 2018


$ $ $

Surplus (Deficit) for the year 8,917,405 18,648,628 3,443,352

Effect of change in Tangible Capital Assets

Acquisition of Tangible Capital Assets (52,798,855) (62,868,369) (57,752,841)

Amortization of Tangible Capital Assets 25,335,342 25,807,374 23,989,574

Net carrying value of Tangible Capital Assets disposed of 12,531 66,445 -

Total Effect of change in Tangible Capital Assets (27,450,982) (36,994,550) (33,763,267)

Acquisition of Prepaid Expenses (4,193,855) (3,580,877)

Use of Prepaid Expenses 3,893,333 1,912,803

Acquisition of Supplies Inventory (1,719,054) (2,087,112)

Use of Supplies Inventory 1,737,669 2,332,710

Total Effect of change in Other Non-Financial Assets - (281,907) (1,422,476)

(Increase) Decrease in Net Financial Assets (Debt),

before Net Remeasurement Gains (Losses) (18,533,577) (18,627,829) (31,742,391)

Net Remeasurement Gains (Losses)

(Increase) Decrease in Net Financial Assets (Debt) (18,627,829) (31,742,391)

Net Financial Assets (Debt), beginning of year (589,996,071) (558,253,680)

Net Financial Assets (Debt), end of year (608,623,900) (589,996,071)

School District No. 39 (Vancouver)Statement of Changes in Net Financial Assets (Debt)




Statement 5

2019 2018

Actual Actual

$ $

Operating Transactions

Surplus (Deficit) for the year 18,648,628 3,443,352

Changes in Non-Cash Working Capital

Decrease (Increase)

Accounts Receivable 1,244,482 (7,824,333)

Supplies Inventories 18,615 245,598

Prepaid Expenses (300,523) (1,668,075)

Increase (Decrease)

Accounts Payable and Accrued Liabilities 13,207,857 4,559,342

Unearned Revenue 17,473,241 1,942,687

Deferred Revenue 7,814,878 (1,489,252)

Employee Future Benefits 2,270,546 1,427,406

Other Liabilities 699,000 (908,644)

Loss (Gain) on Disposal of Tangible Capital Assets (12,008,555)

Amortization of Tangible Capital Assets 25,807,374 23,989,574

Amortization of Deferred Capital Revenue (17,466,107) (15,841,256)

Total Operating Transactions 57,409,436 7,876,399

Capital Transactions

Tangible Capital Assets Purchased (3,957,793) (7,110,384)

Tangible Capital Assets -WIP Purchased (55,100,423) (49,972,454)

District Portion of Proceeds on Disposal 12,075,000 -

Sale and Leaseback of Equipment / Capital Lease (non cash) (464,575)

Insurance claim (387,035)

Total Capital Transactions (46,983,216) (57,934,448)

Financing Transactions

Capital Revenue Received 87,854,576 51,948,614

Capital Lease Payments (2,056,124) (1,660,044)

Total Financing Transactions 85,798,452 50,288,570

Investing Transactions

Investments in Portfolio Investments 917,834 182,682

Total Investing Transactions 917,834 182,682

Net Increase (Decrease) in Cash and Cash Equivalents 97,142,506 413,203

Cash and Cash Equivalents, beginning of year 143,405,503 142,992,300

Cash and Cash Equivalents, end of year 240,548,009 143,405,503

Cash and Cash Equivalents, end of year, is made up of:

Cash 240,548,009 143,405,503

240,548,009 143,405,503

School District No. 39 (Vancouver)Statement of Cash Flows




SCHOOL DISTRICT No. 39 (Vancouver) NOTES TO FINANCIAL STATEMENTS FOR THE YEAR

ENDED JUNE 30, 2019

Page 8

1 Authority and Purpose

The School District, established on April 12, 1946, operates under authority of the School Act of British Columbia as a corporation under the name of "The Board of Education of School District No. 39 (Vancouver)", and operates as "School District No. 39 (Vancouver)." A board of education (Board) elected for a four-year term governs the School District. The School District provides educational programs to students enrolled in schools in the district, and is principally funded by the Province of British Columbia through the Ministry of Education. School District No. 39 is exempt from federal and provincial income taxes.

2 Summary of Significant Accounting Policies a) Basis of Accounting

These financial statements have been prepared in accordance with Section 23.1 of the Budget Transparency and Accountability Act of the Province of British Columbia. This Section requires that the financial statements be prepared in accordance with Canadian public sector accounting standards except in regard to the accounting for government transfers as set out in Notes 2(f) and 2(n). In November 2011, Treasury Board provided a directive through Restricted Contributions Regulation 198/2011 providing direction for the reporting of restricted contributions whether they are received or receivable by the School District before or after this regulation was in effect. As noted in notes 2(f) and 2(n), Section 23.1 of the Budget Transparency and Accountability Act and its related regulations require the School District to recognize government transfers for the acquisition of capital assets into revenue on the same basis as the related amortization expense. As these transfers do not contain stipulations that create a liability, Canadian public sector accounting standards would require these grants to be fully recognized into revenue.

b) Cash and Cash Equivalents Cash and cash equivalents include cash and securities that are readily convertible to known amounts of cash and that are subject to an insignificant risk of change in value. These cash equivalents generally have a maturity of three months or less at acquisition and are held for the purpose of meeting short-term cash commitments rather than for investing.

c) Accounts Receivable Accounts receivable are measured at amortized cost and shown net of allowance for doubtful

accounts.


ENDED JUNE 30, 2019

Page 9

d) Portfolio Investments

The School District has investments in Guaranteed Investment Certificates (GIC’s), term deposits and bonds that have a period to maturity of greater than three months at the time of acquisition. These investments are not quoted in an active market and are reported at amortized cost, and the associated transaction costs are added to the carrying value of these investments upon initial recognition. Transaction costs are incremental costs directly attributable to the acquisition or issuance of a financial asset.

e) Unearned Revenue

Unearned revenue includes tuition fees received for courses to be delivered in future periods and receipt of proceeds for services or products to be delivered in a future period. Revenue will be recognized in that future period when the courses, services, or products are provided.

f) Deferred Revenue and Deferred Capital Revenue

Deferred revenue includes contributions received with stipulations that meet the description of restricted contributions in the Restricted Contributions Regulation 198/2011 issued by Treasury Board. When restrictions are met, deferred revenue is recognized as revenue in the fiscal year in a manner consistent with the circumstances and evidence used to support the initial recognition of the contributions received as a liability, as detailed in Note 2(n). Funding received for the acquisition of depreciable tangible capital assets is recorded as deferred capital revenue and amortized over the life of the asset acquired as revenue in the statement of operations. This accounting treatment is not consistent with the requirements of Canadian public sector accounting standards which require that government transfers be recognized as revenue when approved by the transferor and eligibility criteria have been met, unless the transfer contains a stipulation that creates a liability, in which case the transfer is recognized as revenue over the period that the liability is extinguished.

g) Employee Future Benefits i) Post-employment benefits

The School District provides certain post-employment benefits, including vested and non-vested benefits, for certain employees pursuant to certain contracts and union agreements. The School District accrues its obligations and related costs, including both vested and non-vested benefits under employee future benefit plans. Benefits include vested sick leave, accumulating non- vested sick leave, early retirement, retirement/severance, vacation, overtime and death benefits. The benefits cost is actuarially determined using the projected unit credit method pro-rated on service and using management’s best estimate of expected salary escalation, termination rates, retirement rates and mortality. The discount rate used to measure obligations is based on the cost of borrowing. The cumulative unrecognized actuarial gains and losses are amortized over the expected average remaining service lifetime of active employees covered under the plan.


ENDED JUNE 30, 2019

Page 10

The most recent valuation of the obligation was performed at March 31, 2019 and projected to March 31, 2022. The next valuation will be performed at March 31, 2022 for use at June 30, 2022. For the purposes of determining the financial position of the plans and the employee future benefit costs, a measurement date of March 31 was adopted for all periods subsequent to July 1, 2004.

ii) Pension Plans

The School District and its employees make contributions to the Teachers’ Pension Plan and Municipal Pension Plan. The plans are multi-employer plans where assets and obligations are not separated. The costs are expensed as incurred.

h) Tangible Capital Assets

Tangible capital assets acquired or constructed are recorded at cost which includes amounts that are directly related to the acquisition, design, construction, development, improvement or betterment of the assets. Cost also includes overhead directly attributable to construction, as well as interest costs that are directly attributable to the acquisition or construction of the asset.

Donated tangible capital assets are recorded at their fair market value on the date of donation, except in circumstances where fair value cannot be reasonably determined in which case the assets are recognized at nominal value. Transfers of capital assets from related parties are recorded at carrying value.

Work-in-progress is recorded as an acquisition to the applicable asset class at substantial completion.

Tangible capital assets are written down to residual value when conditions indicate they no longer contribute to the ability of the School District to provide services or when the value of future economic benefits associated with the sites and buildings are less than their net book value. The write-downs are accounted for as expenses in the Statement of Operations.

Buildings that are demolished or destroyed are written-off. Works of art, historic assets and other intangible assets are not recorded as assets in these

financial statements. The cost, less residual value, of tangible capital assets (excluding sites), is amortized on a

straight-line basis over the estimated useful life of the asset. It is management’s responsibility to determine the appropriate useful lives for tangible capital assets. These useful lives are reviewed on a regular basis or if significant events indicate the need to revise.

Estimated useful life is as follows:

Buildings 40 yearsFurniture & Equipment 10 yearsVehicles 10 yearsComputer Software 5 yearsComputer Hardware 5 years


ENDED JUNE 30, 2019

Page 11

i) Asset Retirement Obligations

A liability is recognized when, as at the financial reporting date:

(a) there is a legal obligation to incur retirement costs in relation to a tangible capital asset; (b) the past transaction or event giving rise to the liability has occurred; (c) it is expected that future economic benefits will be given up; and (d) a reasonable estimate of the amount can be made

Liabilities are recognized for statutory, contractual or legal obligations associated with the retirement of tangible capital assets when those obligations result from the acquisition, construction, development or normal operation of the assets. The obligations are measured initially at fair value, determined using present value methodology, and the resulting costs capitalized into the carrying amount of the related tangible capital asset. In subsequent periods, the liability is adjusted for accretion and any changes in the amount or timing of the underlying future cash flows. The capitalized asset retirement cost is amortized on the same basis as the related asset and accretion expense is included in the Statement of Operations.

j) Capital Leases

Leases that, from the point of view of the lessee, transfer substantially all the benefits and risks incident to ownership of the property to the School District are considered capital leases. These are accounted for as an asset and an obligation. Capital lease obligations are recorded at the present value of the minimum lease payments excluding executory costs, e.g., insurance or maintenance costs. The discount rate used to determine the present value of the lease payments is the lower of the School District’s rate for incremental borrowing or the interest rate implicit in the lease. All other leases are accounted for as operating leases and the related payments are charged to expenses as incurred.

k) Prepaid Expenses Prepaid annual maintenance contracts, prepaid rent, membership dues, and medical benefit plan premiums are included as a prepaid expense and stated at acquisition cost, and are charged to expense over the periods expected to benefit from it.

l) Supplies Inventory

Supplies inventory held for consumption or use are recorded at the lower of historical cost and replacement cost.

m) Funds and Reserves

Certain amounts, as approved by the Board, are set aside in accumulated surplus for future operating and capital purposes. Transfers to and from funds and reserves are an adjustment to the respective fund when approved.


ENDED JUNE 30, 2019

Page 12

n) Revenue Recognition

Revenues are recorded on an accrual basis in the period in which the transactions or events occurred that gave rise to the revenues, the amounts are considered to be collectible and can be reasonably estimated. Contributions received, or where eligibility criteria have been met, are recognized as revenue except where the contribution meets the criteria for deferral as described below. Eligibility criteria are the criteria that the School District has to meet in order to receive the contributions, including authorization by the transferring government. For contributions subject to a legislative or contractual stipulation or restriction as to their use, revenue is recognized as follows:

non-capital contributions for specific purposes are recorded as deferred revenue and recognized as revenue in the year related expenses are incurred;

contributions restricted for site acquisitions are recorded as revenue when the sites are purchased; and

contributions restricted for tangible capital assets acquisitions other than sites are recorded as deferred capital revenue and amortized over the useful life of the related assets.

Donated tangible capital assets other than sites are recorded at fair market value and amortized over the useful lives of the assets. Donated sites are recorded as revenue at fair market value when received or receivable. The accounting treatment for restricted contributions is not consistent with the requirements of Canadian public sector accounting standards which require that governments transfers be recognized as revenue when approved by the transferor and eligibility criteria have been met, unless the transfer contains a stipulation that meets the criteria for liability recognition, in which case the transfer is recognized over the period that the liability is extinguished. Revenue related to fees or services received in advance of the fee being earned or the service is performed is deferred and recognized when the fee is earned or service performed. Investment income is reported in the period earned. When required by the funding party or related Act, investment income earned on deferred revenue is added to the deferred revenue balance.

o) Expenditures

Expenses are reported on an accrual basis. The cost of all goods consumed and services received during the year is expensed.

Categories of Salaries Principals, Vice-Principals, and Directors of Instruction employed under an administrative

officer contract are categorized as Principals and Vice-Principals.


ENDED JUNE 30, 2019

Page 13

The Superintendent, Assistant Superintendent, Secretary-Treasurer, Trustees and other

employees excluded from union contracts are categorized as Other Professionals. Allocation of Costs Operating expenses are reported by function, program, and object. Whenever possible,

expenditures are determined by actual identification. Additional costs pertaining to specific instructional programs, such as special and aboriginal education, are allocated to these programs. All other costs are allocated to related programs.

Actual salaries of personnel assigned to two or more functions or programs are allocated based on the time spent in each function and program. School-based clerical salaries are allocated to school administration and partially to other programs to which they may be assigned. Principals’ and Vice-Principals’ salaries are allocated to school administration and may be partially allocated to other programs to recognize their other responsibilities.

Employee benefits and allowances are allocated to the same programs, and in the same proportions, as the individual’s salary.

Supplies and services are allocated based on actual program identification.

p) Financial Instruments A contract establishing a financial instrument creates, at its inception, rights and obligations to receive or deliver economic benefits. The financial assets and financial liabilities portray these rights and obligations in the financial statements. The School District recognizes a financial instrument when it becomes a party to a financial instrument contract. Financial instruments consist of cash and cash equivalents, portfolio investments, accounts receivable, accounts payable and other current liabilities. Except for portfolio investments in equity instruments quoted in an active market, or items designated by management, that are recorded at fair value, all financial assets and liabilities are recorded at cost or amortized cost and the associated transaction costs are added to the carrying value of these investments upon initial recognition. Transaction costs are incremental costs directly attributable to the acquisition or issue of a financial asset or a financial liability. The School District has not invested in any equity instruments that are actively quoted in the market and has not designated any financial instruments to be recorded at fair value. The School District has no instruments in the fair value category. For financial instruments measured using amortized cost, the effective interest rate method is used to determine interest revenue or expense. Interest and dividends attributable to financial instruments are reported in the statement of operations. Unless otherwise noted, it is management’s opinion that the School District is not exposed to significant interest, currency or credit risks arising from its financial instruments. The fair values of these financial instruments approximate their carrying value, unless otherwise noted.


ENDED JUNE 30, 2019

Page 14

All financial assets except derivatives are tested annually for impairment. When financial assets are impaired, impairment losses are recorded in the statement of operations. A write-down of a portfolio investment to reflect a loss in value is not reversed for a subsequent increase in value.

q) Measurement Uncertainty

Preparation of financial statements in accordance with the basis of accounting described in Note 2(a) requires management to make estimates and assumptions that impact reported amounts of assets and liabilities at the date of the financial statements and revenues and expenses during the reporting periods. Significant areas requiring the use of management estimates relate to the potential impairment of assets, liabilities for contaminated sites, rates for amortization and estimated employee future benefits. Actual results could differ from those estimates.

r) Liability for Contaminated Sites

Contaminated sites are a result of contamination being introduced into air, soil, water or sediment of a chemical, organic or radioactive material or live organism that exceeds an environmental standard. The liability is recorded net of any expected recoveries. A liability for remediation of contaminated sites is recognized when a site is not in productive use and all the following criteria are met:

an environmental standard exists; contamination exceeds the environmental standard; the School district:

o is directly responsible; or o accepts responsibility;

it is expected that future economic benefits will be given up; and a reasonable estimate of the amount can be made.

The liability is recognized as management’s estimate of the cost of post-remediation including operation, maintenance and monitoring that are an integral part of the remediation strategy for a contaminated site.


ENDED JUNE 30, 2019

Page 15

3 Other Receivables

4 Portfolio Investments

GIC’s and term deposits included in portfolio investments are held with local banking institutions and earn average interest at 1.60% (2018 – 1.34%). Senior government bonds held earn average interest at 2.57% (2018 - 2.15%).

5 Accounts Payable and Accrued Liabilities – Other

30-Jun-19 30-Jun-18

Accrued vacation pay $ 8,935,601 $ 8,824,173 Other 12,397,073 11,457,068 Salaries and benefits payable 34,910,522 27,887,614 Trade payables 14,103,876 12,496,775

$ 70,347,072 $ 60,665,630


ENDED JUNE 30, 2019

Page 16

6 Unearned Revenue

7 Deferred Revenue

Deferred revenue includes unspent grants and contributions received that meet the description of a restricted contribution in the Restricted Contributions Regulation 198/2011 issued by the Treasury Board, i.e., the stipulations associated with those grants and contributions have not yet been fulfilled.

30-Jun-19 30-Jun-18

Deferred revenue, beginning of year 30,617,007$ 32,106,259$ Increase

Provincial Grants - Ministry of Education 68,068,534 57,168,021 Provincial Grants - Other 12,772,152 3,315,862 Other 26,335,436 30,902,954 Investment Income 960,684 741,420

108,136,806 92,128,257 Decrease

Allocated to Revenue 97,446,991 93,617,509 Recoveries 2,438,119 - Transfer to nonprofit organizations 436,818 -

100,321,928 93,617,509 Deferred revenue, end of year 38,431,885$ 30,617,007$


ENDED JUNE 30, 2019

Page 17

8 Deferred Capital Revenue

Deferred Capital Revenue (DCR) includes grants and contributions received that are restricted by the contributor for the acquisition of tangible capital assets that meet the description of a restricted contribution in Regulation 198/2011 issued by the Treasury Board. Once spent, the contributions are amortized into revenue over the life of the asset acquired.


ENDED JUNE 30, 2019

Page 18

9 Employee Future Benefits

Benefits include vested sick leave, accumulating non-vested sick leave, early retirement, retirement/severance, vacation, overtime and death benefits. Funding is provided when the benefits are paid and accordingly, there are no plan assets. Although no plan assets are uniquely identified, the School District has provided for the payment of these benefits.


ENDED JUNE 30, 2019

Page 19

10 Capital Lease Obligations

Repayments are due as follows:


ENDED JUNE 30, 2019

Page 20

11 Tangible Capital Asset


ENDED JUNE 30, 2019

Page 21

As at June 30, 2019, there was work in progress of $72,829,704 ($144,005,432 in 2018) included in Buildings and Furniture & Equipment and not being amortized. Amortization of these assets will commence when the asset is put into service.

Included within tangible capital assets purchases is $3,810,153 (2018: $670,003) of assets acquired through capital lease.

12 Employee Pension Plans

The school district and its employees contribute to the Teachers’ Pension Plan and Municipal Pension Plan (jointly trusteed pension plans). The boards of trustees for these plans, representing plan members and employers, are responsible for administering the pension plans, including investing assets and administering benefits. The plans are multi-employer defined benefit pension plans. Basic pension benefits are based on a formula. As at December 31, 2017, the Teachers’ Pension Plan had about 46,000 active members and approximately 38,000 retired members. As of December 31, 2017, the Municipal Pension Plan had about 197,000 active members, including approximately 24,000 from school districts.

Every three years, an actuarial valuation is performed to assess the financial position of the plans and adequacy of plan funding. The actuary determines an appropriate combined employer and member contribution rate to fund the plans. The actuary’s calculated contribution rate is based on the entry-age normal cost method, which produces the long-term rate of member and employer contributions sufficient to provide benefits for average future entrants to the plans. This rate may be adjusted for the amortization of any actuarial funding surplus and will be adjusted for the amortization of any unfunded actuarial liability.

The most recent actuarial valuation of the Teachers’ Pension Plan as at December 31, 2017, indicated a $1,656 million surplus for basic pension benefits on a going concern basis. As a result of the 2017 basic account actuarial valuation surplus, plan enhancements and contribution rate adjustments were made; the remaining $644 million surplus was transferred to the rate stabilization account.

The most recent actuarial valuation for the Municipal Pension Plan as at December 31, 2015, indicated a $2,224 million funding surplus for basic pension benefits on a going concern basis. As a result of the 2015 basic account actuarial valuation surplus and pursuant to the joint trustee agreement, $1,927 million was transferred to the rate stabilization account and $297 million of the surplus ensured the required contribution rate remained unchanged.

The School District paid $44,716,710 (2018 - $47,397,164) for employer contributions to these plans in the year ended June 30, 2019.

The next valuation for the Teachers’ Pension Plan will be as at December 31, 2020, with results available in 2021. The next valuation for the Municipal Pension Plan will be as at December 31, 2018, with results available in 2019.


ENDED JUNE 30, 2019

Page 22

Employers participating in the plans record their pension expense as the amount of employer contributions made during the fiscal year (defined contribution pension plan accounting). This is because the plans record accrued liabilities and accrued assets for each plan in aggregate, resulting in no consistent and reliable basis for allocating the obligation, assets and cost to individual employers participating in the plans.

13 Contractual Obligations

The School District has entered into a number of multiple-year contracts for the delivery of services and the construction of tangible capital assets. These contractual obligations will become liabilities in the future when the terms of the contracts are met.

14 Budget Figures

Budget figures included in the financial statements are audited. The figures reflect the amended annual budget approved by the Board on February 25, 2019. The District has elected to present the amended annual budget as it reflects a budget based on funding as a result of final enrollment numbers versus estimated annual projections.


ENDED JUNE 30, 2019

Page 23

15 Expense by Object

30-Jun-19 30-Jun-18

Amortization $ 25,807,374 $ 23,989,573 Interest 61,698 136,847 Salaries and benefits 512,071,839 498,694,068 Services and supplies 79,909,429 79,968,501

$ 617,850,340 $ 602,788,989


ENDED JUNE 30, 2019

Page 24

16 Accumulated Surplus

17 Interfund Transfers Interfund Transfers between the operating, special purpose and capital funds for the year were as

follows:

$3,531,799 from operating to capital for capital assets purchased and work in progress $477,274 from special purpose to capital for capital assets purchased $5,488 from special purpose to capital for capital lease payments $2,112,003 from operating to capital for capital lease payments

18 Contingent Liabilities

Discussions have taken place during the year between the District and the contractor about the respective responsibility of each party for the hazardous material and contaminated soil that was discovered during the construction of Kitsilano Secondary. The contractor has filed a civil claim against the District in the form of two liens. Much of the amounts claimed are already recognized


ENDED JUNE 30, 2019

Page 25

by the District as payable under the construction contract and do not represent an additional cost outside the contract value. The final outcome of the ongoing discussions for the remaining amounts is not determinable as at June 30, 2019, and accordingly, no provision has been made in these financial statements for any liability that may result over and above what the District has already recognized. As per a directive from the Ministry of Education, any funding for Remedy with the Classroom Enhancement Fund requires an agreement for payout with the School District’s teachers’ associations. On June 30, 2019 the District did not have an agreement with the elementary teachers’ association for 2018, and the amount and likelihood of a payout are not measurable.

19 Contingent Assets

During the year, the School District entered into an agreement with BC Hydro for the sale of an underground air parcel at Lord Roberts Annex for the construction of an electrical substation. As a result of that sale, a contingent asset exists in the form of a construction lease starting August 1, 2023. The issuance of the construction lease in 2023 is dependent on BC Hydro receiving a Certificate of Public Convenience and Necessity from the British Columbia Utilities Commission for the construction of the substation. Contingent assets are not recorded in the financial statements.

20 Economic Dependence

The operations of the School District are dependent on continued funding from the Ministry of Education and various governmental agencies to carry out its programs. These financial statements have been prepared on a going concern basis.

21 Related Party Transactions

The School District is related through common ownership to all Province of British Columbia ministries, agencies, school districts, health authorities, colleges, universities and crown corporations. The School District is also related to key management personnel who have the authority and responsibility for planning, directing and controlling the activities of the District. The key management personnel are the Board of Education, Superintendent of Schools and the Secretary Treasurer. All transactions with these entities, unless disclosed separately, are considered to be in the normal course of operations and are recorded at the exchange amount.


ENDED JUNE 30, 2019

Page 26

22 Risk Management

The School District has exposure to the following risks from its use of financial instruments: credit risk, market risk and liquidity risk. The Board ensures that the School District has identified its risks and ensures that management monitors and controls them. a) Credit risk

Credit risk is the risk of financial loss to an institution if a customer or counterparty to a financial instrument fails to meet its contractual obligations. Such risks arise principally from certain financial assets held consisting of cash, amounts receivable and investments. The School District is exposed to credit risk in the event of non-performance by a debtor. This risk is mitigated as most amounts receivable are due from the Province and are collectible. It is management’s opinion that the School District is not exposed to significant credit risk associated with its cash deposits and investments as they are held by recognized British Columbia institutions and the School District invests solely in guaranteed investment certificates, term deposits, Senior Government Bonds and the Central Deposit Program of BC.

b) Market risk Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk is comprised of currency risk and interest rate risk. Currency risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in the foreign exchange rates. It is management’s opinion that the School District is not exposed to significant currency risk, as amounts held and purchases made in foreign currency are insignificant. Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in the market interest rates. The School District is exposed to interest rate risk through its investments. It is management’s opinion that the School District is not exposed to significant interest rate risk because it invests solely in guaranteed investment certificates, term deposits, and Senior Government Bonds.

c) Liquidity risk Liquidity risk is the risk that the School District will not be able to meet its financial obligations as they become due.


ENDED JUNE 30, 2019

Page 27

The School District manages liquidity risk by continually monitoring actual and forecasted cash flows from operations and anticipated investing activities to ensure, as far as possible, that it will always have sufficient liquidity to meet its liabilities when due, under both normal and stressed conditions, without incurring unacceptable losses or risking damage to the School District’s reputation. Risk management and insurance services for all School Districts in British Columbia are provided by the Risk Management Branch of the Ministry of Finance.

Schedule 1 (Unaudited)

Operating Special Purpose Capital 2019 2018

Fund Fund Fund Actual Actual

$ $ $ $ $

Accumulated Surplus (Deficit), beginning of year 12,455,067 105,916,810 118,371,877 114,928,525

Changes for the year

Surplus (Deficit) for the year 13,057,666 482,762 5,108,200 18,648,628 3,443,352

Interfund Transfers

Tangible Capital Assets Purchased (3,350,003) (477,274) 3,827,277 -

Tangible Capital Assets - Work in Progress (181,796) 181,796 -

Other (2,112,003) (5,488) 2,117,491 -

Net Changes for the year 7,413,864 - 11,234,764 18,648,628 3,443,352

Accumulated Surplus (Deficit), end of year - Statement 2 19,868,931 - 117,151,574 137,020,505 118,371,877

School District No. 39 (Vancouver)Schedule of Changes in Accumulated Surplus (Deficit) by Fund


Version: 3164-2418-9436



2019 2019 2018


$ $ $

Revenues

Provincial Grants


Other 68,719 77,811 46,686

Federal Grants 2,259,915 2,259,914 2,364,846

Tuition 28,878,599 29,847,950 28,517,730

Other Revenue 5,699,825 6,519,772 5,414,945



Total Revenue 503,774,804 507,970,917 495,499,980

Expenses

Instruction 414,885,882 405,891,228 404,527,999


Operations and Maintenance 66,189,164 63,042,732 60,838,741

Transportation and Housing 2,959,355 2,988,963 2,847,157

Total Expense 504,777,841 494,913,251 487,018,075

Operating Surplus (Deficit) for the year (1,003,037) 13,057,666 8,481,905

Budgeted Appropriation (Retirement) of Surplus (Deficit) 5,210,896

Net Transfers (to) from other funds

Tangible Capital Assets Purchased (2,111,648) (3,350,003) (3,727,429)

Tangible Capital Assets - Work in Progress (181,796)

Other (2,096,211) (2,112,003) (2,253,744)

Total Net Transfers (4,207,859) (5,643,802) (5,981,173)

Total Operating Surplus (Deficit), for the year - 7,413,864 2,500,732

Operating Surplus (Deficit), beginning of year 12,455,067 9,954,335

Operating Surplus (Deficit), end of year 19,868,931 12,455,067

Operating Surplus (Deficit), end of year

Internally Restricted 17,452,413 9,482,746

Unrestricted 2,416,518 2,972,321

Total Operating Surplus (Deficit), end of year 19,868,931 12,455,067

School District No. 39 (Vancouver)Schedule of Operating Operations


Version: 3164-2418-9436


Schedule 2A (Unaudited)

2019 2019 2018


$ $ $

Provincial Grants - Ministry of Education

Operating Grant, Ministry of Education 451,104,845 451,134,199 441,454,591

Other Ministry of Education Grants

Pay Equity 7,294,124 7,294,124 7,294,124

Funding for Graduated Adults 1,032,592 1,119,705 950,153

Transportation Supplement 53,423 53,423 53,423

Economic Stability Dividend 584,082 561,139 306,895

Return of Administrative Savings 2,251,318

Carbon Tax Grant 420,113 478,280 492,086

Employer Health Tax Grant 1,249,709

Strategic Priorities - Mental Health Grant 30,000 30,000

Equity Scan Implementation 3,000 3,000

Foundation Skills Assessment 41,621 41,621 41,621

MyEd BC Travel 3,000

Shoulder Tappers 23,679

Total Provincial Grants - Ministry of Education 460,563,800 461,968,200 452,867,890

Provincial Grants - Other 68,719 77,811 46,686

Federal Grants 2,259,915 2,259,914 2,364,846

Tuition

Summer School Fees 1,351,226 1,378,520 1,357,936

Continuing Education 522,916 1,011,750 784,107

International and Out of Province Students 27,004,457 27,457,680 26,375,687

Total Tuition 28,878,599 29,847,950 28,517,730

Other Revenues

Other School District/Education Authorities 1,150,000 1,150,000 950,000

Miscellaneous

Instructional Cafeteria Revenue 1,194,017 1,082,198 1,194,017

Miscellaneous Fees and Revenues 3,252,544 4,044,417 3,145,549

Other Grants 103,264 243,157 125,379

Total Other Revenue 5,699,825 6,519,772 5,414,945



Total Operating Revenue 503,774,804 507,970,917 495,499,980

School District No. 39 (Vancouver)Schedule of Operating Revenue by Source


Version: 3164-2418-9436


Schedule 2B (Unaudited)

2019 2019 2018


$ $ $

Salaries

Teachers 222,989,251 222,087,465 227,048,691

Principals and Vice Principals 24,067,002 23,993,358 22,757,385

Educational Assistants 38,331,986 36,966,930 34,436,424

Support Staff 54,912,383 53,670,115 53,052,511

Other Professionals 9,993,449 9,885,282 8,769,140

Substitutes 10,245,458 10,151,901 8,650,473

Total Salaries 360,539,529 356,755,051 354,714,624

Employee Benefits 95,006,484 94,499,119 92,290,601

Total Salaries and Benefits 455,546,013 451,254,170 447,005,225

Services and Supplies

Services 17,140,103 16,399,860 12,838,594

Student Transportation 2,972,401 2,999,259 2,861,122

Professional Development and Travel 1,308,829 1,247,070 1,019,232

Rentals and Leases 1,558,775 950,286 1,214,709

Dues and Fees 905,790 893,453 866,214

Insurance 1,316,329 907,774 973,852

Interest 2,363 328 2,363

Supplies 14,903,514 10,701,905 12,073,409

Utilities 9,123,724 9,559,146 8,163,355

Total Services and Supplies 49,231,828 43,659,081 40,012,850

Total Operating Expense 504,777,841 494,913,251 487,018,075



Schedule of Operating Expense by Object

Version: 3164-2418-9436


Schedule 2C (Unaudited)School District No. 39 (Vancouver)Operating Expense by Function, Program and Object

Principals and Educational Support Other

Teachers Vice Principals Assistants Staff Professionals Substitutes Total

Salaries Salaries Salaries Salaries Salaries Salaries Salaries

$ $ $ $ $ $ $

1 Instruction

1.02 Regular Instruction 165,722,504 41,818 529,276 6,194,360 202,537 8,196,421 180,886,916

1.03 Career Programs 674,793 61,991 133,387 92,808 29,450 992,429

1.07 Library Services 5,244,852 803,220 7,900 255,851 141 235,057 6,547,021

1.08 Counselling 8,689,955 708,827 175,753 181,768 9,756,303

1.10 Special Education 21,082,307 2,178,318 32,717,562 171,658 4,307 629,448 56,783,600

1.30 English Language Learning 10,870,227 1,752,073 2,170,298 410,355 172,495 374,484 15,749,932

1.31 Aboriginal Education 707,952 116,388 1,095,949 92,054 837 29,285 2,042,465

1.41 School Administration 34 16,307,812 7,679 10,171,872 3,240 19,448 26,510,085

1.60 Summer School 2,092,915 278,493 252,880 411,167 7,546 5,959 3,048,960

1.62 International and Out of Province Students 6,994,908 142,451 174,429 482,298 220,178 202,929 8,217,193

1.64 Other -

Total Function 1 222,080,447 22,391,391 36,955,973 18,323,002 879,842 9,904,249 310,534,904

4 District Administration

4.11 Educational Administration 1,581,529 2,674 323,313 1,839,989 965 3,748,470

4.40 School District Governance 60,595 524,932 585,527

4.41 Business Administration 6,622 20,438 6,330 2,936,263 3,952,085 9,815 6,931,553

Total Function 4 6,622 1,601,967 9,004 3,320,171 6,317,006 10,780 11,265,550

5 Operations and Maintenance

5.41 Operations and Maintenance Administration 164 171 1,369,740 2,424,839 171,150 3,966,064

5.50 Maintenance Operations 232 1,782 27,692,694 261,577 65,722 28,022,007

5.52 Maintenance of Grounds 2,917,032 2,018 2,919,050

5.56 Utilities -

Total Function 5 396 - 1,953 31,979,466 2,688,434 236,872 34,907,121

7 Transportation and Housing

7.70 Student Transportation 47,476 47,476

Total Function 7 - - - 47,476 - - 47,476

9 Debt Services

Total Function 9 - - - - - - -

Total Functions 1 - 9 222,087,465 23,993,358 36,966,930 53,670,115 9,885,282 10,151,901 356,755,051


Page 32Version: 3164-2418-9436

September 20, 2019 9:51

Schedule 2C (Unaudited)School District No. 39 (Vancouver)Operating Expense by Function, Program and Object

1 Instruction

1.02 Regular Instruction

1.03 Career Programs

1.07 Library Services

1.08 Counselling

1.10 Special Education

1.30 English Language Learning

1.31 Aboriginal Education

1.41 School Administration

1.60 Summer School

1.62 International and Out of Province Students

1.64 Other

Total Function 1

4 District Administration

4.11 Educational Administration

4.40 School District Governance

4.41 Business Administration

Total Function 4

5 Operations and Maintenance

5.41 Operations and Maintenance Administration

5.50 Maintenance Operations

5.52 Maintenance of Grounds

5.56 Utilities

Total Function 5

7 Transportation and Housing

7.70 Student Transportation

Total Function 7

9 Debt Services

Total Function 9

Total Functions 1 - 9


Total Employee Total Salaries Services and 2019 2019 2018

Salaries Benefits and Benefits Supplies Actual Budget Actual

$ $ $ $ $ $ $

180,886,916 47,727,585 228,614,501 7,525,114 236,139,615 239,203,261 240,397,817

992,429 266,660 1,259,089 237,541 1,496,630 1,575,961 1,245,873

6,547,021 1,745,930 8,292,951 587,530 8,880,481 9,259,863 9,211,142

9,756,303 2,613,845 12,370,148 81,141 12,451,289 12,577,290 12,074,231

56,783,600 16,166,558 72,950,158 929,895 73,880,053 77,826,647 70,508,028

15,749,932 4,257,798 20,007,730 197,096 20,204,826 20,683,698 20,094,889

2,042,465 579,876 2,622,341 165,106 2,787,447 3,181,572 2,653,413

26,510,085 6,764,361 33,274,446 704,269 33,978,715 34,401,274 32,743,085

3,048,960 829,937 3,878,897 216,309 4,095,206 4,227,118 3,833,129

8,217,193 2,233,047 10,450,240 1,505,591 11,955,831 11,932,802 11,749,606

- - 21,135 21,135 16,396 16,786

310,534,904 83,185,597 393,720,501 12,170,727 405,891,228 414,885,882 404,527,999

3,748,470 896,431 4,644,901 1,509,748 6,154,649 5,817,289 5,870,972

585,527 91,672 677,199 128,685 805,884 893,331 705,864

6,931,553 1,851,088 8,782,641 7,247,154 16,029,795 14,032,820 12,227,342

11,265,550 2,839,191 14,104,741 8,885,587 22,990,328 20,743,440 18,804,178

3,966,064 1,008,130 4,974,194 1,643,922 6,618,116 6,628,951 6,304,472

28,022,007 6,811,506 34,833,513 7,239,756 42,073,269 45,915,585 41,386,220

2,919,050 640,582 3,559,632 1,424,989 4,984,621 4,661,756 5,105,051

- - 9,366,726 9,366,726 8,982,872 8,042,998

34,907,121 8,460,218 43,367,339 19,675,393 63,042,732 66,189,164 60,838,741

47,476 14,113 61,589 2,927,374 2,988,963 2,959,355 2,847,157

47,476 14,113 61,589 2,927,374 2,988,963 2,959,355 2,847,157

- - - - - - -

356,755,051 94,499,119 451,254,170 43,659,081 494,913,251 504,777,841 487,018,075

Page 33Version: 3164-2418-9436

September 20, 2019 9:51


2019 2019 2018


$ $ $

Revenues

Provincial Grants


Other 5,161,749 6,249,958 5,697,869

Other Revenue 31,980,540 25,253,531 30,728,022

Investment Income 364,426 881,098 741,200

Total Revenue 106,424,865 97,446,991 93,617,509

Expenses

Instruction 101,994,700 93,144,877 87,854,330


Operations and Maintenance 269,610 2,417,052 2,442,584

Total Expense 105,906,837 96,964,229 91,564,510

Special Purpose Surplus (Deficit) for the year 518,028 482,762 2,052,999


Tangible Capital Assets Purchased (518,028) (477,274) (2,047,510)

Other (5,488) (5,489)

Total Net Transfers (518,028) (482,762) (2,052,999)

Total Special Purpose Surplus (Deficit) for the year - - -

Special Purpose Surplus (Deficit), beginning of year

Special Purpose Surplus (Deficit), end of year - -



Schedule of Special Purpose Operations

Version: 3164-2418-9436


Schedule 3A (Unaudited)School District No. 39 (Vancouver)Changes in Special Purpose Funds and Expense by Object

Annual Learning Aboriginal Scholarships Special School Ready,

Facility Improvement Education and Education Generated Strong Set,

Grant Fund Technology Bursaries Technology Funds Start Learn OLEP

$ $ $ $ $ $ $ $ $

Deferred Revenue, beginning of year 11,130 900,668 2,540,859 9,592,855 64,195 45,998 52,970

Add: Restricted Grants

Provincial Grants - Ministry of Education 2,237,985 1,725,642 8,072,715 608,000 220,500 661,193

Provincial Grants - Other

Other 14,490 6,402 22,818,786

Investment Income 4,406 312 13,192 70,925 266,018 6,236 3,355 2,427

2,242,391 1,725,642 312 27,682 8,150,042 23,084,804 614,236 223,855 663,620

Less: Allocated to Revenue 2,242,391 1,725,642 - 96,500 7,972,166 22,066,574 626,955 229,813 658,979

Recovered 555,295 27,851

Transfer to nonprofit organizations 271,818

Deferred Revenue, end of year - - 11,442 560,032 2,163,440 10,611,085 51,476 40,040 29,760

Revenues

Provincial Grants - Ministry of Education 2,237,985 1,725,642 7,849,120 620,719 226,458 657,090


Other Revenue 88,498 52,121 21,800,556

Investment Income 4,406 8,002 70,925 266,018 6,236 3,355 1,889

2,242,391 1,725,642 - 96,500 7,972,166 22,066,574 626,955 229,813 658,979

Expenses

Salaries

Teachers 1,813,435 93,619

Principals and Vice Principals 510,827

Educational Assistants 1,340,575 454,540 926 523

Support Staff 1,469,748 1,056,808 60,815 5,166 47,397 1,031

Other Professionals 47,645

Substitutes 4,376 683 4,943 56,491

1,469,748 1,340,575 - - 3,433,091 61,498 459,706 53,266 151,664

Employee Benefits 316,663 385,067 944,149 9,811 133,101 14,986 36,686

Services and Supplies 455,980 96,500 3,558,254 21,955,387 34,148 161,561 433,404

2,242,391 1,725,642 - 96,500 7,935,494 22,026,696 626,955 229,813 621,754

Net Revenue (Expense) before Interfund Transfers - - - - 36,672 39,878 - - 37,225

Interfund Transfers

Tangible Capital Assets Purchased (36,672) (34,390) (37,225)

Other (5,488)

- - - - (36,672) (39,878) - - (37,225)

Net Revenue (Expense) - - - - - - - - -


Page 35Version: 3164-2418-9436

September 20, 2019 9:51


Deferred Revenue, beginning of year




Other

Investment Income

Less: Allocated to Revenue

Recovered

Transfer to nonprofit organizations

Deferred Revenue, end of year

Revenues



Other Revenue

Investment Income

Expenses

Salaries

Teachers

Principals and Vice Principals

Educational Assistants

Support Staff

Other Professionals

Substitutes

Employee Benefits


Net Revenue (Expense) before Interfund Transfers

Interfund Transfers

Tangible Capital Assets Purchased

Other

Net Revenue (Expense)


Classroom Classroom Classroom Assistive

Enhancement Enhancement Enhancement CommunityLINK Technology

CommunityLINK Fund - Overhead Fund - Staffing Fund - Remedies Other PRP ERAC CAYA AT-BC

$ $ $ $ $ $ $ $ $

382,301 1,571,953 795,582 300,592 1,220,636 2,989,654 7,994,778

9,092,315 5,755,366 31,698,349 3,025,589 2,193,693 700,000

9,300,000 3,238,175

822,960 2,029,235 75 4,350

33,473 86,382 23,794 8,464 41,534 144,464 215,388

9,125,788 5,755,366 31,784,731 3,025,589 846,754 2,202,157 2,770,769 9,444,539 3,457,913

9,153,614 4,529,730 30,058,567 2,925,385 810,920 2,159,411 2,883,058 3,006,832 2,949,510

1,571,953 283,020

165,000

354,475 1,225,636 1,726,164 100,204 831,416 60,318 943,347 9,427,361 8,503,181

9,120,141 4,529,730 29,972,185 2,925,385 2,150,947 937,705

2,932,251 2,727,266

790,307 1,903,819 6,856

33,473 86,382 20,613 8,464 41,534 74,581 215,388

9,153,614 4,529,730 30,058,567 2,925,385 810,920 2,159,411 2,883,058 3,006,832 2,949,510

380,081 231,628 23,730,851 1,437,637 1,444,172

10,010 391 6,754

2,541,476 1,840,466 11,510 48,211

1,348,675 121,870 459,514 54,856 125,835 456,259 586,547

1,208,284 352,474 8,956 79,696 210,555 705,254

2,405 900,500 27,658 449,378 51,885

5,480,921 3,456,948 23,758,509 1,887,406 471,024 1,614,834 205,531 666,814 1,291,801

1,452,575 868,465 6,300,058 479,765 45,576 422,519 53,858 194,391 328,899

2,220,118 127,442 558,214 293,024 100,269 2,623,669 2,101,531 1,327,539

9,153,614 4,452,855 30,058,567 2,925,385 809,624 2,137,622 2,883,058 2,962,736 2,948,239

- 76,875 - - 1,296 21,789 - 44,096 1,271

(76,875) (1,296) (21,789) (44,096) (1,271)

- (76,875) - - (1,296) (21,789) - (44,096) (1,271)

- - - - - - - - -


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September 20, 2019 9:51


Deferred Revenue, beginning of year




Other

Investment Income

Less: Allocated to Revenue

Recovered

Transfer to nonprofit organizations

Deferred Revenue, end of year

Revenues



Other Revenue

Investment Income

Expenses

Salaries

Teachers

Principals and Vice Principals

Educational Assistants

Support Staff

Other Professionals

Substitutes

Employee Benefits


Net Revenue (Expense) before Interfund Transfers

Interfund Transfers

Tangible Capital Assets Purchased

Other

Net Revenue (Expense)


Settlement

Workers

PRCVI In School Miscellaneous TOTAL

$ $ $ $

584,406 467,328 1,101,102 30,617,007

2,077,187 68,068,534

233,977 12,772,152

76,000 563,138 26,335,436

16,469 14,819 9,026 960,684

2,093,656 90,819 806,141 108,136,806

2,157,655 67,728 1,125,561 97,446,991

2,438,119

436,818

520,407 490,419 781,682 38,431,885

2,109,297 65,062,404

47,745 542,696 6,249,958

31,889 5,164 574,321 25,253,531

16,469 14,819 8,544 881,098

2,157,655 67,728 1,125,561 97,446,991

85,928 40,783 29,258,134

527,982

14,792 6,253,019

673,763 12,636 14,431 6,495,351

175,467 397 2,788,728

5,204 1,503,523

935,158 13,033 75,210 46,826,737

255,562 2,786 20,155 12,265,072

959,171 51,909 814,300 37,872,420

2,149,891 67,728 909,665 96,964,229

7,764 - 215,896 482,762

(7,764) (215,896) (477,274)

(5,488)

(7,764) - (215,896) (482,762)

- - - -


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September 20, 2019 9:51


2019 Invested in Tangible Local Fund 2018

Budget Capital Assets Capital Balance Actual

$ $ $ $ $

Revenues

Other Revenue 243,881 283,714 283,714 255,641

Rentals and Leases 994,736 1,032,784 1,032,784 982,976

Investment Income 34,979 289,900 289,900 34,979

Gain (Loss) on Disposal of Tangible Capital Assets 16,237,469 12,008,555 12,008,555

Amortization of Deferred Capital Revenue 17,461,901 17,466,107 17,466,107 15,841,256

Total Revenue 34,972,966 29,474,662 1,606,398 31,081,060 17,114,852

Expenses

Operations and Maintenance 82,222 104,117 104,117 82,346

Amortization of Tangible Capital Assets

Operations and Maintenance 25,335,342 25,807,374 25,807,374 23,989,574

Debt Services

Capital Lease Interest 152,988 61,369 61,369 134,484

Total Expense 25,570,552 25,807,374 165,486 25,972,860 24,206,404

Capital Surplus (Deficit) for the year 9,402,414 3,667,288 1,440,912 5,108,200 (7,091,552)


Tangible Capital Assets Purchased 2,629,676 3,827,277 3,827,277 5,774,939

Tangible Capital Assets - Work in Progress 181,796 181,796

Capital Lease Payment 2,096,211 2,117,491 2,117,491 2,259,233

Total Net Transfers 4,725,887 4,009,073 2,117,491 6,126,564 8,034,172

Other Adjustments to Fund Balances

District Portion of Proceeds on Disposal (12,075,000) 12,075,000 -

Tangible Capital Assets Purchased from Local Capital 13,179 (13,179) -

Tangible Capital Assets WIP Purchased from Local Capital 3,794,452 (3,794,452) -

Principal Payment

Capital Lease 2,056,122 (2,056,122) -

Total Other Adjustments to Fund Balances (6,211,247) 6,211,247 -

Total Capital Surplus (Deficit) for the year 14,128,301 1,465,114 9,769,650 11,234,764 942,620

Capital Surplus (Deficit), beginning of year 105,788,480 128,330 105,916,810 104,974,190

Capital Surplus (Deficit), end of year 107,253,594 9,897,980 117,151,574 105,916,810

2019 Actual

School District No. 39 (Vancouver)Schedule of Capital Operations


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Schedule 4A (Unaudited)

Furniture and Computer Computer

Sites Buildings Equipment Vehicles Software Hardware Total

$ $ $ $ $ $ $

Cost, beginning of year 20,848,131 857,482,120 16,239,505 1,716,604 3,027,369 12,493,704 911,807,433

Changes for the Year

Increase:

Purchases from:

Deferred Capital Revenue - Bylaw (117,164) 117,164 -

Deferred Capital Revenue - Other 117,337 117,337

Operating Fund 773,401 678,720 475,197 53,736 1,368,949 3,350,003

Special Purpose Funds 47,860 287,153 (94,862) 237,123 477,274

Local Capital 13,179 13,179

Capital Lease 195,923 3,614,230 3,810,153

Transferred from Work in Progress 125,841,969 434,181 126,276,150

- 126,559,245 1,517,391 497,499 249,659 5,220,302 134,044,096

Decrease:

Disposed of 66,445 66,445

Deemed Disposals 1,664,237 145,091 1,433,009 3,242,337

66,445 - 1,664,237 - 145,091 1,433,009 3,308,782

Cost, end of year 20,781,686 984,041,365 16,092,659 2,214,103 3,131,937 16,280,997 1,042,542,747

Work in Progress, end of year 72,826,298 3,407 72,829,705

Cost and Work in Progress, end of year 20,781,686 1,056,867,663 16,096,066 2,214,103 3,131,937 16,280,997 1,115,372,452

Accumulated Amortization, beginning of year 336,238,348 7,849,810 906,719 1,202,650 5,754,920 351,952,447


Increase: Amortization for the Year 20,500,908 1,616,547 196,535 615,913 2,877,471 25,807,374

Decrease:

Deemed Disposals 1,664,237 145,091 1,433,009 3,242,337

- 1,664,237 - 145,091 1,433,009 3,242,337

Accumulated Amortization, end of year 356,739,256 7,802,120 1,103,254 1,673,472 7,199,382 374,517,484

Tangible Capital Assets - Net 20,781,686 700,128,407 8,293,946 1,110,849 1,458,465 9,081,615 740,854,968

School District No. 39 (Vancouver)Tangible Capital Assets


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Schedule 4B (Unaudited)

Furniture and Computer Computer

Buildings Equipment Software Hardware Total

$ $ $ $ $

Work in Progress, beginning of year 143,811,882 193,550 - - 144,005,432


Increase:

Deferred Capital Revenue - Bylaw 41,435,444 244,038 41,679,482

Deferred Capital Revenue - Other 9,444,693 9,444,693

Operating Fund 181,796 181,796

Local Capital 3,794,452 3,794,452

54,856,385 244,038 - - 55,100,423

Decrease:

Transferred to Tangible Capital Assets 125,841,969 434,181 126,276,150

125,841,969 434,181 - - 126,276,150

Net Changes for the Year (70,985,584) (190,143) - - (71,175,727)

Work in Progress, end of year 72,826,298 3,407 - - 72,829,705

School District No. 39 (Vancouver)Tangible Capital Assets - Work in Progress


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Schedule 4C (Unaudited)

Bylaw Other Other Total

Capital Provincial Capital Capital

$ $ $ $

Deferred Capital Revenue, beginning of year 432,592,622 6,477,213 14,210,664 453,280,499


Increase:

Transferred from Deferred Revenue - Capital Additions 117,337 117,337

Transferred from Work in Progress 123,232,545 3,043,605 126,276,150

123,232,545 3,160,942 - 126,393,487

Decrease:

Amortization of Deferred Capital Revenue 17,019,495 255,872 190,740 17,466,107

17,019,495 255,872 190,740 17,466,107

Net Changes for the Year 106,213,050 2,905,070 (190,740) 108,927,380

Deferred Capital Revenue, end of year 538,805,672 9,382,283 14,019,924 562,207,879

Work in Progress, beginning of year 134,227,638 3,043,638 6,734,156 144,005,432


Increase

Transferred from Deferred Revenue - Work in Progress 41,679,482 55,344 9,389,349 51,124,175

41,679,482 55,344 9,389,349 51,124,175

Decrease

Transferred to Deferred Capital Revenue 123,232,545 3,043,605 126,276,150

123,232,545 3,043,605 - 126,276,150

Net Changes for the Year (81,553,063) (2,988,261) 9,389,349 (75,151,975)

Work in Progress, end of year 52,674,575 55,377 16,123,505 68,853,457

Total Deferred Capital Revenue, end of year 591,480,247 9,437,660 30,143,429 631,061,336

School District No. 39 (Vancouver)Deferred Capital Revenue


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Schedule 4D (Unaudited)

MEd Other

Bylaw Restricted Provincial Land Other

Capital Capital Capital Capital Capital Total

$ $ $ $ $ $

Balance, beginning of year 1,026,028 583,492 130,288 - 103,768 1,843,576


Increase:

Provincial Grants - Ministry of Education 41,319,517 41,319,517

Provincial Grants - Other 132,061 132,061

Other 9,285,581 9,285,581

Investment Income 889,717 2,700 892,417

MEd Restricted Portion of Proceeds on Disposal 36,225,000 36,225,000

Transfer project surplus to MEd Restricted (from) Bylaw (666,063) 666,063 -

40,653,454 37,780,780 134,761 - 9,285,581 87,854,576

Decrease:

Transferred to DCR - Capital Additions 117,337 117,337

Transferred to DCR - Work in Progress 41,679,482 55,344 9,389,349 51,124,175

41,679,482 55,344 117,337 - 9,389,349 51,241,512

Net Changes for the Year (1,026,028) 37,725,436 17,424 - (103,768) 36,613,064

Balance, end of year - 38,308,928 147,712 - - 38,456,640

School District No. 39 (Vancouver)Changes in Unspent Deferred Capital Revenue


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Liaison Trustee Report

Name of Committee/Organization: Vancouver City Planning Commission

Liaison Trustee: Janet Fraser

Date of Meeting: July 3, 2019

Topics Discussed Most Relevant to the VSB:

City-wide Plan (CWP) Report is going to Council in July. Information about the phasing of the proposed four-year program was shared.

A summary of the Women Deliver + Feminist Deliver events, including their accessibility and diversity, was presented by guest Christine O'Fallon.

Committee / Organization Actions:

Item 8.1


Name of Committee/Organization: City of Vancouver Gastown Historic Area Planning Committee




As this was the first meeting of the committee since the election committee members introduced themselves. There was a brief review of heritage processes in Gastown that highlighted differences from city wide processes. There was discussion about one development permit application, 165–169 Water Street – the Pither and Leiser Warehouse, which was supported in princple with five areas for further consideration.

Committee / Organization Actions: A motion was passed regarding the City addressing the Missing and Murdered Indigenous Women and Girls Final Report and Calls to Justice.

Item 8.2


Name of Committee/Organization: Vancouver City Planning Commission




Discussion about changes to the speaker time at City Council and Standing Committee meetings.

Discussion about the September 25 event moderated by Ginger Gosnell-Myers - Decolonizing the City: The future of Indigenous planning in Vancouver.

Update on the November Chronology Workshop at the Dr. Sun Yat-Sen Classical Chinese Garden.

Discussion about using the City for All summit report/network as a means to provide input into the City Wide Plan.


Item 8.3


Name of Committee/Organization: City of Vancouver Seniors' Advisory Committee


Date of Meeting: September 6, 2019


Discussion about changes to parking at City Hall, and accessibility to City Hall more generally.

The Seniors' Advisory Committee work plan for 2019-20 and areas of focus, including housing, transportation, social policy and outreach.


Item 8.4


Name of Committee/Organization: City of Vancouver Racial and Ethno-cultural Equity Advisory Committee

Liaison Trustee: Allan Wong

Date of Meeting: Thursday September 5, 2019


Communication Equity Needs

Naming and Context of the Committee

Overview of WorkPlan:

Discussion regarding ‘Combatting Antisemitism in Vancouver’ and the ‘Historical Discrimination Against People of South Asian Descent’ in Vancouver’ motions referred to the Committee.

Liaison Updates with regards to incident at a school and description of Diversity Committee with respect to Pride Mentor and Anti-racism mentor.

Committee/Organization Actions:

Follow up with surveys from Committee members regarding feedback on Equity Needs and Naming and context of the Committee.

Review requesting presenters to the Committee for more understanding of the Naming and Context of the Committee & the City of Vancouver motions (antisemitism and South Asian Descent)

Item 8.5


Name of Committee/Organization: City of Vancouver Chinatown Historic Area Planning Committee

Liaison Trustee: Allan Wong

Date of Meeting: Thursday September 12, 2019


728 – 796 Main Street Rezoning Resubmission. The applicant is seeking input from CHAPC regarding the proposal. Includes the Hogan Alley - Hendrix building.

Applicant (Thomas Wolf, Studio One Architecture Inc on behalf of the Bonnis Development presented the proposal.


Consider gateway to Chinatown, ensure represents the heritage of the area.

Consider modern glass balcony railing in a heritage neighborhood.

Consider laneway entrance.

Item 8.6


Name of Committee/Organization: Vancouver Heritage Commission

Liaison Trustee: Estrellita Gonzalez

Date of Meetings: May 13, June 24, July 15, and Sept 19, 2019


June 24 meeting: Saw a discussion on 52-60 East Hastings Street – Wright Building which is being developed as an Indigenous Healing centre, food center and a housing component. The presentation prompted a discussion on colonialism and “what reconciliation will mean and how it will be successful as the City moved forward”. Many around the table had differing thoughts on this. I think the new facility will in time become an interesting and important indigenous learning environment for VSB students.

The Heritage Commission would appreciate an update on the status of any heritage designated seismic schools. May I therefore request please a summary sheet from staff with current school projects and any that may relate to any heritage retention or preservation.


Item 8.7


Name of Committee/Organization: Vancouver Food Policy Council


Date of Meeting: June 13, July 11, August 15, and Sept 12, 2019

Topics Discussed Most Relevant to the VSB: The CFPC began the term with a new group of participants. They are an energetic & enthusiastic group whom are very passionate about all things food.

Relevant items for VSB: • Erin Nichols, City of Van Food Waste specialist, would like to work with VSB on

waste/composting issues in line with City’s Zero Waste 2040 initiative.• COV: Greenest City Action Plan (GCAP) being updated to 2030; there is a food goal

to this. School Board staff will be invited to be a part of the Stakeholder consultation.GCAP will have a sustainability and environmental focus and tie into the city’s ClimateEmergency & 6 Big Moves strategies.

• There are several working groups on VFPC, one of which is Children and Youth whichI will sit on. There will be a common lens for all including: Reconciliation, ClimateEmergency, and Food Justice.

• Greenest City Grant are available online from Sept 3 – Oct 11. Range up to $100,kand VSB should look at this and apply!

• Ask: is there a way for VFPC members to sign up for VSB meeting agendas?


National Food Advisory Committee: looking for participants / citizens advisory,

Coalition for Healthy School Food: engaging with political parties to get their stance on a universal food program for schools. All but Conservatives has so far supported it.

UBCM: to ask COV councillors to vote in support of City of Revelstoke motion on food insecurity, motion B69.

Eat, Think, Vote: Pre election gathering to have a food dialogue with federal election candidates, put on by Food Secure Canada. Locally: UBC Sept 14 (at Farm), Kwantlen (Richmond, end Sept), other events.

Item 8.8


Name of Committee/Organization: City of Vancouver Renters Advisory Committee


Date of Meeting: June 19 and Sept 18, 2019


The June 19 meeting was more of an introductory session. The Sept 18 meeting focused on the Broadway Plan including the Subway.

Highlights of the City presentation included: That the Broadway Plan is a 30-year plan. It includes the construction of the Subway where each Subway station will be a 10 min walk apart (800 meters), including one at Granville and Broadway, close to VBE offices. The area is home to 84,000 jobs and 80,000 residents with most housing being aging rental housing (59%). Over 90% of the rental stock was built before 1980. The newer, recent housing stock has mostly been strata.

The development focus moving forward will be on building more office space and rental housing including social, co-op, below market, including family type housing. There are no confirmed numbers on the breakdown yet as policy work is the next phase. The City is working closely with First Nations including Musqueam. Full Provincial and Federal funding is in place for the Broadway subway plan. Current phase is a 2-year planning process with Dec 2020 to submit plans to Council. Construction is supposed to start in 2020/early 2021.


This Committee is of course very concerned about the existing rental stock along Broadway and what kind of affordable rental options there will be if/when this stock is replaced. For VSB the type and number of family style units would be important to know as it may affect our neighbouring schools. More on this will come forward as the City conducts and tabulates its consultation work over the next year or so.

Item 8.9

Date: September 19th 2019


FROM: Trustee, Reddy

RE: Notice of Motion – Improving Transportation Safety around Vancouver Schools

Reference to Strategic Plan: Goal 4

• Provide effective leadership, governance and stewardshipObjective –

• Effectively utilize school district resources and facilities• Support effective communication, engagement and community partnerships• Implement the recommendations of the Sustainability Action Plan

PROPOSED MOTION:

THEREFORE

That the Board directs staff to prepare a report and recommendations for improving transportation safety in Elementary and Secondary school zones, while actively promoting walking or rolling (including bicycles and mobility devices) to schools.

This report should include: A review on current infrastructure pertaining to pedestrian and cyclist safety around Vancouver’s schools including elementary, secondary, adult, and alternative schools.

Engagement and consultation with the public, schools, children, youth, Vancouver District Student Council, Parents’ Advisory Council, the City’s Transportation Advisory Committee, VSB Bicycle Advisory Committee, and Children, Youth, and Families Advisory should be included.

That this report come to the Board within the 2019/2020 school year.

FURTHER THAT the Board directs staff to collaborate with the City of Vancouver leadership on this work.

FURTHER THAT the Board directs the Chair to write a letter to the Provincial Ministers of Education and Transportation and Federal Minister of Transportation informing them of our goal of improving transportation safety around schools, and invite their participation and support.

Item 10.1

RATIONALE: WHEREAS:

1. Sustainable Development Goals (SDGs) 3 (Good Health and Wellbeing) and 11 (Sustainable Cities and Communities) contribute directly to reduced emissions, resilient societies and public transportation.

a. We have an opportunity to contribute to, and affirm, these values b. Sustainable and climate friendly schools should have “supports in place to

encourage students and staff to walk or bike to school”, as identified in the UNESCO Guide to Sustainable and Climate Friendly Schools

2. Canada is in 28th place in global road safety rankings, with more than 1800 deaths and some 160,000 injuries on our roads every year.

3. The Canadian Charter Rights and Freedoms ensures that everyone has the right to life, liberty, and security of the person.

4. Vision Zero aims for zero deaths or serious injuries and calls for changes to the system to fit human behaviour.

5. The Government of Canada’s travel to school planning aims to make active transportation safe, practical, and inviting and to re-establish a culture of self-mobility.

https://twitter.com/VisionZeroCA/status/724463448982204416

https://www.tc.gc.ca/eng/motorvehiclesafety/tp-tp3322-2015-1487.html

Date: September 23, 2019


FROM: Allan Wong, (Trustee)

RE: Notice of Motion – Climate Strike Movement 2019

REFERENCE TO STRATEGIC PLAN:

Goal 2: Build capacity in our community through strengthening collective leadership. Objectives:

• Enhance and support opportunities for student voice• Enhance and support opportunities for parental engagement

Goal 3: Create a culture of care and shared social responsibility. Objectives:

• Encourage and enhance practices that support cultural, emotional, physical and mentalwell-being.

Goal 4: Provide effective leadership, governance and stewardship. Objectives:

• Support effective communication, engagement and community partnerships.• Advocate for public education.• Implement the recommendations of the Sustainability Action Plan

PROPOSED MOTION:

That the Vancouver Board of Education fully supports participation in the Climate Strike on September 27th and directs staff to encourage the Vancouver School District to incorporate the Climate Strike into educational programming, as appropriate, during the week of September 23rd; including field trips, in-school actions or classroom discussions on climate change.

RATIONALE:

The climate strike movement, led by young people around the world, has helped to galvanize attention on the urgent issue of the climate crisis;

Climate strikes are taking place around the world on Friday, September 27th, including in Vancouver;

The New York City Department of Education has granted the ability to students to miss school to attend the climate strike, provided they have permission from their parents; and

The City of Vancouver has declared a Climate Emergency.

Item 10.2

Proposed Amendments to Notice of Motion from Trustee Chan-Pedley

and That the VSB direct staff to consider potential ways for staff to voluntarily support/participate in the Sept 2019 Global Climate Strike, consulting with representatives of the union locals that represent staff as necessary; and That, in solidarity with student efforts to amplify climate concerns, the VSB will excuse the absence of any student wishing to participate in the Climate Strike with a signed permission note from their parent or guardian as per usual school procedures, and not penalize any student who chooses to miss classes on September 27 in order to participate in lawful Climate Strike activities.

Item 10.2.1

vancouver board of education board meeting

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