NOTICE OF MEETING Vancouver School Board

Secretary-Treasurer’s Office

Facilities Planning Committee November 1, 2019

Allan Wong

Oliver Hanson

Carmen Cho

Jennifer Reddy

Suzanne Hoffman, Superintendent of Schools

J. David Green, Secretary-Treasurer

Notice of Meeting

A Meeting of the Facilities Planning Committee will be held in Room #180 of the Education Centre,

1580 West Broadway, Vancouver, British Columbia, on Wednesday, November 6, 2019 at 5:00 PM.

Trustees: Fraser Ballantyne Estrellita Gonzalez

Lois Chan-Pedley Barb Parrott

Janet Fraser

Student Trustee: Joshua Harris

District Management

Staff: Chris Allen Adrian Keough

Carmen Batista Lisa Landry

Aaron Davis Jody Langlois

Pedro da Silva Patricia MacNeil

John Dawson Jim Meschino

Rosie Finch David Nelson

Mette Hamaguchi Julie Pearce

Joann Horsley-Holwill Lorelei Russell

Magdalena Kassis Rob Schindel

Michele Kelly Shehzad Somji

Richard Zerbe

Reps: Terry Stanway, VSTA Alt:

Joanne Sutherland, VESTA Jill Barclay, VESTA

Angela Haveman, VASSA

Harjinder Sandhu, VEPVPA Rosa Fazio, VEPVPA (Alt. 1)

Carrie Sleep, VEPVPA (Alt. 2)

Tim Chester, IUOE Tim De Vivo, IUOE

Ajaz Hassan, PASA

Priscilla Santos, CUPE 15

Amanda Hillis, DPAC Peter Couch or Sandra Bell, DPAC

Stephen Kelly, Trades Raymond Szczecinski, Trades

Brent Boyd, CUPE 407

Josh Fung, VDSC

Others: Secretary-Treasurer’s Office Ron Macdonald

District Parents Jim de Hoop

Communications Will Chan

Bithia Chung Ed. Centre Engineers

Lynda Bonvillain Rentals

Kathie Currie, CUPE 15

VANCOUVER SCHOOL BOARD

COMMITTEE MEETING

FACILITIES PLANNING COMMITTEE

Wednesday, November 6, 2019 at 5:00 pm

Room 180, VSB Education Centre

AGENDA

The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh

Coast Salish peoples. The meeting is being live-streamed and the audio and visual recording will also be available

to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of

Canada.

Meeting Decorum:

The Board has a strong commitment to ethical conduct. This includes the responsibility of committee members to

conduct themselves with appropriate decorum and professionalism. As Chair of the Committee it is my

responsibility to see that decorum is maintained. To do that I ask that: i. All members/delegates request to speak through the chair;

ii. Civility towards others is maintained as stakeholder representatives and Trustees share perspectives and

participate in debate;

iii. Staff be able to submit objective reports without influence or pressure as their work is acknowledged and

appreciated;

iv. Committee members refrain from personal inflammatory/accusatory language/action;

v. Committee Members, Trustees, representatives and /staff present themselves in a professional and

courteous manner.

Please see reverse for the Purpose/Function and Power and Duties of this Committee.

1. Delegations Presenters

1.1 Notice of Motion - Improving Transportation Safety

Around Vancouver Schools

Lisa McAllister

1.2 Transit Improvements Nathan Davidowicz

2. Discussion Items

2.1 Draft Long-Range Facilities Plan Update J. Dawson, Director Educational Planning

and Student Information

L. Landry, Assistant Secretary Treasurer

2.2 Board Motion Update: L’Ecole Bilingue Monument L. Landry, Assistant Secretary Treasurer

2.3 Notice of Motion - Improving Transportation Safety

Around Vancouver Schools

J. Reddy, Trustee

3. Items for Approval

4. Information Item Requests

Date and Time of Next Meeting

Wednesday, January 15, 2020 at 5:00 pm

Facilities Planning Committee

2.1 Purpose/Function:

2.1.1 To review and provide recommendations to the Board in regard to assigned facilities planning

matters.

2.2 Powers and Duties:

2.2.1 School Closures:

2.2.1.1 Review the materials provided by senior staff to the Board regarding a possible school

closure and provide a recommendation to the Board as to whether the committee

supports the possible closure advancing to the school closure public consultation

process phase.

2.2.2 Naming and Renaming Schools:

2.2.2.1 Within the constraints of Board direction provided at the outset of any potential school

naming or renaming process provide recommendations to the Board.

2.2.3 Student Enrolment:

2.2.3.1 Annually review enrolment and enrolment trends and the potential impact on capital

planning, student accommodation and catchment changes.

2.2.4 Capital Planning:

2.2.4.1 Annually review and make recommendations regarding the draft five year capital plan

for submission to the BC Ministry of Education.

2.2.5 Long Range Facilities Plan:

2.2.5.1 Annually review and make recommendations regarding the draft long range facilities

plan for submission to the BC Ministry of Education.

2.2.6 Facilities Planning Matters Referred to the Committee by the Board:

2.2.6.1 Review matters referred and make recommendations as requested.

Facilities Planning Committee

November 6th, 2019

DELEGATION

Speaker: Lisa McAllister

Re: Notice of Motion - Improving Transportation Safety Around Vancouver Schools

•

ITEM 1.1

Facilities Planning Committee

November 6th, 2019

DELEGATION

Speaker: Nathan Davidowicz

Re: Transit Improvements

•

ITEM 1.2

1

DATE: November 6, 2019 TO: Facilities Planning Committee FROM: John Dawson, Director of Educational Planning and Student Information

L. Landry, Assistant Secretary-Treasurer RE: Draft Long Range Facilities Plan Update

REFERENCE TO STRATEGIC PLAN:

Goal 4: Provide effective leadership, governance and stewardship. Objectives:

• Effectively utilize School District resources and facilities. • Implement the recommendations of the Long-Range Facilities Plan.

INTRODUCTION

This report is for information. An update on work underway on recommendations adopted by the Board as part of the 2019 Long-Range Facilities Plan (LRFP) is provided. In the executive summary of the 2019 LRFP, the 17 Board approved recommendations have been organized to reflect the structure of the LRFP and categorized as follows:

• Recommendations 1-12: Recommendations pertaining to the implementation of the

2019 LRFP.

• Recommendations 13-17: Recommendations pertaining to future updates of the LRFP.

At the October 9, 2019 Facilities Planning Committee staff intend to provide progress updates on all the recommendations and will present detailed information on work undertaken on LRFP recommendations 7 and 13. Recommendation 7: That the District undertake an Enrolment Data Validation process for all facility and education planning purposes. This process would consist of a validation study of short, medium, and long-range enrolment projections, as well as updating student yield metrics for areas of the District with significant development and redevelopment proposed or underway. Recommendation 13: That the District investigate the implications of the new LRFP guidelines, arrange for community information sessions, and report to Committee and Board.

ITEM 2.1

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PROGRESS UPDATE: RECOMMENDATIONS 1-12

1. That the District establish guidelines on preferred student population size with the

goal of determining appropriate ranges of school size to inform planning decisions.

During the 2019-2020 school year, staff will convene a stakeholder working group to

develop draft guidelines for preferred student population size. The working group will be

comprised of representatives from:

• Vancouver Secondary Teachers’ Association

• Vancouver Association of Secondary School Administrators

• Vancouver Elementary Teachers’ Association

• Vancouver Elementary Principals and Vice Principals Association

• District Parents Advisory Council

• Vancouver District Student Council

District staff are currently assembling background information and developing terms of

reference to provide guidance to this working group. Working group meetings will be

scheduled from November 2019 – February 2020. The findings of the working group,

including any recommendations in regard to preferred student population size, will be

reported at the May 6, 2020 Facilities Planning Committee.

2. That the District should continue the investigation of options to co-locate Alternate

Programs in facilities which support comprehensive educational program delivery

(gym space, applied design and technology labs, science labs, etc.) and the

centralization of key services, resources and supports.

For the 2019-2020 school year, four Alternative programs (Spectrum, Total Education, Foundation, and West) have become part of Vancouver Alternate Secondary School (VASS). The inclusion of these four programs within VASS will enhance the provision of supports and services for students enrolled in these programs.

The District continues to look for opportunities to co-locate Alternative programs to support program delivery. This includes working toward the identification of a central site(s) where a number of programs supporting at-risk youth could be co-housed. This centralization and co-housing would provide increased access to supports, services and facilities for students and would support provision of a comprehensive educational program. More information on opportunities to co-locate programs will be brought to future Facilities and Planning Committee meetings as it becomes available.

3. That the District should continue to explore options that enable it to implement the

Board approved recommendations of the French Program Review. That in exploring

options to enable the Board to implement the approved recommendations of the

French Program Review, consideration be given to including a geographical equity

lens in how the District delivers French Immersion, identifying a minimum number of

Kindergarten spaces to be maintained and possible ways to expand the program.

Section 2 of the 2019 Long Range Facilities Plan notes that one of the outcomes of the French Program review, conducted during the 2017-2018 school year, was the following motion approved by the Board in June 2018:

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The VSB endeavor to enroll two Kindergarten French Immersion divisions in each of the Early French Immersion sites which could involve a combination of consolidating, relocating or adding programs. The French Immersion program located at Henry Hudson has only had space to

accommodate one Kindergarten intake in French Immersion for a number of years. At the

April 29, 2019 Board meeting, the Board determined that French Immersion programming at

Henry Hudson will be phased out beginning in 2020 to address the need to increase space

for Hudson catchment students.

Section 10.13 of the LRFP (Reducing Surplus Capacity by Relocating District Choice

Programs) notes that the French Immersion program located Queen Elizabeth Annex could

potentially be relocated to another school with surplus capacity. The District is currently

considering the closure of Queen Elizabeth Annex (QEA) effective July of 2020. Should

QEA close, all the students attending QEA would be offered enrolment at Jules Quesnel

Elementary.

4. That the District build on the initial work done on a Capital Asset Management Plan to

develop a comprehensive strategic plan to guide the District in effectively managing

the asset inventory in the future.

The Long-Range Facilities Plan identifies the potential for the Board to generate capital

revenue to enhance seismic projects, through the careful management of real estate assets.

The management of assets will balance the need to preserve capital assets, for long term

needs, while generating capital funds to enhance ongoing seismic work (i.e. upgrading a

seismic project to a full or partial replacement) and support educational programming

infrastructure needs (e.g. enhanced fine arts and gym facilities).

The District has developed a draft Land & Assets Framework to begin to address the

development of a strategic plan to guide the District’s management of land and capital

assets and has issued a Request for Expressions of Interest and a short-list RFP to select

qualified consultant(s) to assist with finalizing the draft Framework and the development of

that plan The Land & Assets Framework will be presented at a future meeting of the

Facilities Planning Committee for discussion and approval.

5. That the District updates the addition and expansion project requests in the 2020-

2021 Five-Year Capital Plan for Board of Education approval, including determining

the need for elementary schools at Olympic Village, East Fraser Lands and WesBrook

at UBC, secondary school space at King George Secondary and the need for

additional capacity in the North Hamber study area.

The 2020-2021 Five-Year Capital Plan was adopted by the Board on June 24, 2019 and

submitted to the Ministry of Education on June 30, 2019.

6. That the District continue to maximize opportunities for the provision of childcare

space within VBE facilities, while recognizing that its primary obligation is to provide

K-12, including Adult Education, educational programs.

Several Seismic Mitigation Program (SMP) projects have been designed to include purpose-

built age 0-4 childcare space funded by the City of Vancouver. These projects include Lord

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Nelson Elementary, Fleming Elementary, Tennyson Elementary, David Lloyd George

Elementary, and Eric Hamber Secondary. The planned new school at Coal Harbour,

currently in early design phase, will also include space for age 0-4 childcare.

The seismic upgrade of Weir Elementary is a partial replacement and includes a multi-

purpose room that can be used for before and after school programs. The planned Coal

Harbour school also contains a multi-purpose space that can be used for the same purpose.

District staff are currently working with the Ministry of Children and Family Development to

obtain funding to support the use of those spaces for OOSC programs.

District staff also support interested childcare providers in securing funding grants and in

identifying appropriate space within school facilities for the provision of childcare. This work

is ongoing.

7. That the District undertake an Enrolment Data Validation process for all facility and

education planning purposes. This process would consist of a validation study of

short, medium, and long-range enrolment projections as well as updating student

yield metrics for areas of the District with significant development and redevelopment

proposed or underway.

The 2019 LRFP contains several sections with information on District enrolment:

• Section 4.1: Historical Accuracy of Enrolment Forecasts provides information on

medium term and short-term District enrolment forecasting.

• Section 7: Areas of Enrolment Growth identifies six study areas experiencing

enrolment growth.

• Section 8: Areas with Low Capacity Utilization identifies seven study areas where

elementary schools have experienced enrolment decline and three study areas

where secondary schools have experienced enrolment decline.

District staff have completed a preliminary data validation study comparing 2011 enrolment forecasts to actual 2018 enrolment. The findings of this analysis will be shared at the meeting. Recently District staff met with staff from the Ministry of Education Analytics and Governance division. Two of the topics of discussion were enrolment forecasting methodology and enrolment trends. Ministry analytic staff concurred with analysis by District staff regarding medium and long term enrolment forecasts, as well as enrolment trends including in migration of students, out migration of students, stable VSB market share, and cohort size trends. The District is also undertaking a process to validate and refine student yield metrics used to forecast student enrolment due to development. This analysis will be particularly useful in forecasting the impact on enrolment in new greenfield developments such as the River District, Jericho Lands, and Squamish Nation land. Updates on work with respect to enrolment validation will be provided at future Facilities Planning Committee meetings.

8. That the District continue to collaborate with the City of Vancouver, University

Endowment Lands and local First Nations on development and community plans, for

example and including specifically the City-Wide Plan, Broadway Corridor, the

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Squamish Nation’s housing development and the Oakridge and Wesbrook

developments.

District staff work collaboratively with City staff to share information on upcoming

development plans and projects. This collaboration is ongoing.

The District has reached out to the Squamish Nation to indicate our interest in working with

them as they solidify plans for the development of lands in Kitsilano.

District and City staff have connected regarding how the District can take an active role in

the upcoming CityWide Plan development process. More information will be available in the

coming months regarding City plans for broad stakeholder input and engagement as part of

the first phase of plan development.

9. That the District continues to work with the City of Vancouver to construct Coal

Harbour Elementary and develop a catchment and enrolment plan for the school.

Work is underway with the City of Vancouver. The school will be part of a City of Vancouver

development that will include a childcare facility and residential housing. Architects have

been selected and are working on design concepts.

10. That the District should develop an Administrative Procedure setting out guiding

principles and detailed procedures for governance and stakeholder consultation for

SMP projects, including engagement with Indigenous communities as a key part of

the District’s commitment to reconciliation.

Over the past several months District staff have collaborated with the DPAC Executive to

develop a draft Administrative Procedure (AP) to guide public and stakeholder engagement.

This draft AP was reviewed by the Administrative Procedures Working Group (APWG) on

September 25, 2019. Input received from the APWG will be incorporated and the final draft

will be reviewed by the Superintendent prior to adoption.

The roadmap for seismic mitigation work, which includes public and stakeholder engagement information and timelines, will be included as an Appendix to this AP. The ‘Road to Seismic Mitigation’ graphic was developed in collaboration with Ministry of Education staff and adheres to the MOA between the Board and the Ministry in regard to seismic mitigation work conducted by the Vancouver Project Office. The graphic can be found at: Capital Projects- Road to Seismic Mitigation

District staff will report out on the finalized AP for District Engagement at a future Policy and Governance Committee meeting.

11. That the District should conduct a detailed analysis on the impact of reducing school

capacity through the SMP (‘right sizing’) in relation to the goals and priorities of the

Long-Range Facilities Plan.

No update, work not yet underway.

12. That the District decide, in conjunction with the advancement and development of the

Carleton Seismic Project Definition Report, if a seismically upgraded Sir Guy Carleton

Elementary should be used as temporary accommodation for the SMP or as an

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enrolling school.

The Project Definition Report for the seismic upgrade project has been completed and work

is underway to finalize the Funding Approval Summary Report which will then be brought to

the Vancouver Project Office Steering Committee for review and decision.

PROGRESS UPDATE: RECOMMENDATIONS 13-17

13. That the District investigate the implications of the new LRFP guidelines, arrange for

community information sessions, and report to Committee and Board.

In April 2019 the Ministry of Education announced revisions to Long Range Facilities Plan

Guidelines (Appendix C). These guidelines are one of 7 appendices which provide detailed

instructions for Five-Year Capital Plan submissions.

At the April 17, 2019 Facilities Planning Committee staff presented an assessment of the

implications of the revised LRFP Guidelines. Staff will be presenting this information as part

of the Facilities Planning Committee meeting on October 9, 2019.

Community information on the revised LRFP guidelines will be included in the community

engagement process (recommendation 14) to inform development of LRFP updates.

14. That the District will undertake a year-long envisioning/consultation process with

communities and neighbourhoods to envision and identify opportunities for

enhanced and renewed teaching and learning environments to inform the 2020 Long

Range Facilities Plan, and that as an early part of this process request a meeting with

the Education Minister.

A Request for Proposals (RFP) from qualified consultants to develop and lead an

envisioning and consultation process was posted to BC Bid on September 18, 2019. The

RFP closes on October 18, 2019.

The envisioning process, at the direction of the Board, will include gathering input and ideas

to inform and guide the use of District facilities to support student success and identify

opportunities for collaboration with community partners (i.e. childcare, youth programming,

recreation, arts, etc.).

The Board Chair has written to the Minister of Education requesting a meeting as an early

part of this envisioning process. (Appendix A)

15. That a working group comprised of stakeholders, community education partners and

the VSB be formed to develop an action plan, and that the ultimate goal be Ministry

capital plan funding guidelines that include:

a. Community and neighbourhood needs

b. Student safety

c. Special spaces in schools such as auditorium and gyms

d. Innovative programs/learning spaces

e. Predictions of school population growth

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And the Minister of Education be invited to take part in periodic discussions with the

working group.

No update at this time. Staff are seeking Board direction as to which trustee(s) will be

facilitating this working group.

16. That the Board direct staff to develop a way to assess capacity utilization of VBE

school facilities, with the intent to inform the 2020 LFRP that includes consideration

of special needs, indigenous and vulnerable students and reflects the value we place

on holistic education including physical education, music and arts programs. The

intent of the work is to inform the 2020 Long Range Facilities Plan.

Staff have begun work on updating current facilities space use data to inform development

of a District measure of capacity utilization. As information gathered through the year-long

envisioning (recommendation 14) is likely to impact the assessment of capacity utilization, it

is anticipated this recommendation will not be complete until that process has concluded.

17. That the Board of Education requests a report outlining the financial costs and the

risk to human lives in the event of a seismic event as a result of operating the District

with current surplus capacity.

District staff do not have the training or background necessary to conduct such an

assessment. Further Board direction is required on the engagement of an outside expert to

compete this report.

NEXT STEPS

As progress is made on the various LRFP recommendations, staff will provide updates to future meetings of the Facilities Planning Committee.

APPENDICES

Appendix A: Letter to Minister Fleming from the Board Chair.

REFERENCE DOCUMENTS

1. Long Range Facilities Plan Guidelines (Appendix C)

District Enrolment Data Validation

Facilities Planning Committee November 6, 2019

LRFP Recommendation #7

• That the District undertake an Enrolment Data Validation process for all facility and education planning purposes. This process would consist of a validation study of short, medium, and long-range enrolment projections as well as updating student yield metrics for areas of the District with significant development and redevelopment proposed or underway.

Enrolment Validation Points

of Inquiry

1. Do VSB enrolment forecasts have predictive validity ie. is there evidence that enrolment forecasts are sufficiently accurate and reliable to effectively plan for future organizational requirements of VSB schools?

2. Are there any other better sources of information or data about the number of children forecast to attend VSB schools that should be considered in our forecasting model?

Planning Decisions

Enrolment management used for full schools

Maximize enrolling space

Use all available enrolling space

Interior renovations

Add portables to site

Adjust the number of students eligible to attend

District Program Locations

Adjust catchment boundaries

Major capital projects

Annual District Projections: Accuracy

Year VSB Projection (HC) VSB Acutal K-12 HC Variance % Variance

2012 50983 50882 -101 -0.202013 50353 50433 80 0.162014 49673 49791 118 0.242015 49126 49261 135 0.272016 49083 48958 -125 -0.252017 48714 48634 80 -0.162018 48059 48323 264 0.55

15 Year Enrolment Forecast -2011

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Enrolment Forecast

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20262011 Forecast vs Actual Enrolment

2011 Forecast Actual Headcount

District Forecast 2011 vs 2018

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District Forecasts: Reliability

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MOE Capital Branch Forecasts: Reliability

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2030Capital Branch Forecasts 2011, 2012, 2014,2018

2011 2012 2014 2018

Enrolment Validation –

Significant Changes Since

2011

Housing Affordability• Unforeseen escalation of housing costs

beginning in 2015• Vacant homes

LRFP Areas of Enrolment Growth - Elementary

Study Area2011 Forecast

of 2018 Enrolment

Actual 2018 Enrolment

Variance from Forecast

2018 Enrolment above or below

forecastKitsilano 1797 1557 14% BelowNorth Hamber 1202 1067 12% BelowSouth Hamber 1669 1591 5% BelowKing George 2154 1912 12% Below

LRFP Areas with New Residential Development

Study Area 2011 Forecast of 2018 Enrolment

Actual 2018 Enrolment

Variance from Forecast

2018 Enrolment

above or below forecast

*University Hill 1207 1804 40% AboveKillarney 682 726 6% Above

LRFP – Areas with Surplus Capacity - Elementary

Study Area 2011 Forecast of 2018 Enrolment

Actual 2018 Enrolment

Variance from Forecast

2018 Enrolment above or below

forecast

Byng 1069 829 25% BelowBritannia 685 669 2% BelowGladstone 1423 1262 12% BelowJohn Oliver 2066 2098 2% AboveKillarney 1600 1519 5% BelowTempleton 1012 1075 6% AboveWindermere 1861 1893 2% Above

LRFP – Areas of Enrolment Growth - Secondary

Study Area 2011 Forecast of 2018 Enrolment

Actual 2018 Enrolment

Variance from

Forecast

2018 Enrolment above or

below forecastKing George Secondary 463 471 2% Below

LRFP – Areas with Surplus Capacity - Secondary

Study Area 2011 Forecast of 2018 Enrolment

Actual 2018 Enrolment

Variance from Forecast

2018 Enrolment above or below

forecastNortheast 2839 2943 4% AboveSoutheast 4833 4939 2% AboveWest 6254 5027 22% Below

Next Steps

LRFP Guidelines ReviewFacilities Planning Committee Oct 9, 2019

LRFP Recommendation #13

• That the District investigate the implications of the new LRFP guidelines, arrange for community information sessions, and report to Committee and Board.

LRFP Guidelines - Version History

Document Version Date

LRFP Guidelines Initial Guidelines March 2017

LRFP Guidelines Revised Guidelines April 2019

Elements of LRFP Guidelines

Purpose of LRFP

Planning Processes

Facility Condition and Capacity

LRFP Guidelines

Ministry Expectation and

Purpose2017 Requirements 2019 Requirements Notes

Requirement for LRFP

Board expected to develop and maintain an LRFP

Board expected to have a LRPF in place

Requirement for MOE concurrence removed

PurposePurpose of LRFP - Use resources effectively

Purpose of LRFP - Use resources effectively.

Addition of emphasis on broader educational vision

LRFP Guidelines

Planning 2017 Requirements 2019 Requirements Notes

Enrolment Forecast 10 Year 10 yearDistrict Enrolment Forecasting

model aligns with 2019 guidelines

Planning for Future Options

Base and Future Case Analysis

Base and Future Case Analysis.

Cooperative Planning with local

governmentExpected Expected

Minimum meeting requirements defined.

Public ConsultationOptional but

recommended

Required - Board to determine process.

Summary to be included in LRFP

Guidelines identify stakeholders and community partners that

must be included

LRFP Guidelines

Facility Condition and Capacity

2017 Requirements 2019 Requirements Notes

Facility Condition and Seismic Status

Facility condition and Seismic Risk Ratings

Facility condition and Seismic Risk Ratings

2019 Guidelines distinguish between

FCI and building condition

Operating Capacity (OC) (Existing

schools)OC defined in area standards

OC defined in relation to local class size language

Individual school Districts to determine OC

Nominal Capacity (NC) New and

replacement schools

NC Defined in area standardsK= 20

Gr 1 to 12 = 25

NC Defined in area standardsK= 20

Gr 1 to 12 = 25No change

Operating Capacity and Class Size Average

Classroom Type 2017 OC2018 Class Size

AverageKindergarten 19 18.48Gr 1-7 Average 23.29 23.03Grade 8-12 25 23.33

QuestionsQuestions and discussion

CoV/UEL Population vs Enrolment

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VSB Enrolment** Compared to City of Vancouver/UEL Population*

VSB Enrolment CoV Pop Estimate

FCI for Elementary Schools

Facility Condition Index 2018 Secondary Schools

Prepared on: April 9, 2019

FCI Rating Secondary Total

12 12

3 3

1 1

1 1

1 1

Total 18 18

School of a catchment

1. Catchment area colors indicate the FCI rating of the catchment school.2. New and replacement schools have zero FCI.3. Seismic projects in design or construction have existing building FCI.4. Definition of rating in LRFP.

Vancouver School Board

LRFP Priorities

• Seismically safe schools for all students• Reduce surplus capacity• Balance enrolment demand with

available space• Effectively manage capital assets

What are the goals for

Implementation LRFP?

• Maximize operating funds directed for student programs and services

• Provide safe schools that best serve the needs of students in their communities

Enrolment Validation –

Significant Changes Since

2011

• Significant Facilities Changes• Norma Rose Point Opened 2014• Crosstown Opened 2016• Carleton Fire 2016

Enrolment Validation –

Significant Changes Since

2011

• School Organization• Restored class size and composition

language – 2017. • Smaller class size, more classrooms

required to organize schools• K/1 Combined classes not permitted

• Organizing and staffing K more challenging

Enrolment Validation –

Significant Changes Since

2011

• Enrolment Management• Active management of grade 8 cohort

intake size since 2015 at secondary schools

• Done by managing cross-boundary enrolment

DATE: November 6, 2019 TO: Facilities Planning Committee FROM: J. David Green, Secretary-Treasurer Lisa Landry, Assistant Secretary-Treasurer RE: Board Motion Update – L’Ecole Bilingue Monument

REFERENCE TO STRATEGIC PLAN:

Goal 3: Create a culture of care and shared social responsibility.

INTRODUCTION

This report is provided for information. At the June 24, 2019 Board Meeting the following motion was adopted:

That the VSB acknowledge the systems failure that have allowed this plaque to go debated by school staff and board members as neutral, historic, and educational; and

That the VSB report on how this monument was placed on the grounds of L’Ecole Bilingue in 2017 including information about the decision-makers, full invoices and contractors; and The VSB present a plan for reconciliation with the Black Indigenous People of Colour (BIPOC) community, Parent Advisory Council (PAC), administrators, educators, trustees, and students in order to take responsibility and reconcile; and

At the next Policy and Governance meeting have an update on the revision of our re-naming policy and to use a lens of Reconciliation and anti-Black racism to guide this work.

At the Policy and Governance Committee on October 16, 2019, the motion was discussed, and it was noted that information regarding installation of the monument would be provided at the November 6, 2019 Facilities Planning Committee meeting. Information addressing this second clause of the motion is provided in this report.

ITEM 2.2

ANALYSIS

The concept of retaining and placing the tile mosaic of the original school somewhere on the grounds of the new school was due to a number of factors:

1) the original building was deemed Heritage B, and listed on the Canadian Registrar of

Historic Places;

2) heritage retention was brought up during the open house for the project as being

important to some members of the community; and

3) during permit discussions with the City of Vancouver, the project team agreed to salvage

heritage elements of the old building.

A heritage review was commissioned, which recommended retaining some of the heritage elements of the existing school for incorporation in the replacement school. The central entrance and its details, including granite steps and white-and-green mosaic inscribed ‘Cecil Rhodes School’, was determined to be one of the “Character Defining Elements” in the heritage review included in the Project Definition Report (PDR). During design and construction, the project team, comprised of architects, building contractors and internal staff, agreed to salvage a number of elements from the old school. The PAC was also involved, in retaining bricks from the old school for a fundraiser. The change order from D.G.S Construction Company to do this work was for $5,990. Funding for City heritage requirements was provided in the project funding agreement with the Ministry of Education. This report is for information.

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DATE: November 6, 2019 TO: Facilities Planning Committee FROM: Trustee, Reddy RE: Notice of Motion – Improving Transportation Safety around Vancouver Schools

REFERENCE TO STRATEGIC PLAN:

Goal 4: Provide effective leadership, governance and stewardship. Objectives:

• Effectively utilize School District resources and facilities. • Support effective communication, engagement and community partnerships • Implement the recommendations of the Long-Range Facilities Plan.

PROPOSED MOTION:

THEREFORE

That the Board directs staff to prepare a report and recommendations for improving transportation safety in Elementary and Secondary school zones, while actively promoting walking or rolling (including bicycles and mobility devices) to schools.

This report should include: A review on current infrastructure pertaining to pedestrian and cyclist safety around Vancouver’s schools including elementary, secondary, adult, and alternative schools.

Engagement and consultation with the public, schools, children, youth, Vancouver District Student Council, Parents’ Advisory Council, the City’s Transportation Advisory Committee, VSB Bicycle Advisory Committee, and Children, Youth, and Families Advisory should be included. That this report come to the Board within the 2019/2020 school year. FURTHER THAT the Board directs staff to collaborate with the City of Vancouver leadership on this work.

FURTHER THAT the Board directs the Chair to write a letter to the Provincial Ministers of Education and Transportation and Federal Minister of Transportation informing them of our goal of improving transportation safety around schools, and invite their participation and support.

ITEM 2.3

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RATIONALE

WHEREAS:

1. Sustainable Development Goals (SDGs) 3 (Good Health and Wellbeing) and 11

(Sustainable Cities and Communities) contribute directly to reduced emissions, resilient

societies and public transportation.

a. We have an opportunity to contribute to, and affirm, these values

b. Sustainable and climate friendly schools should have “supports in place to

encourage students and staff to walk or bike to school”, as identified in the

UNESCO Guide to Sustainable and Climate Friendly Schools

2. Canada is in 28th place in global road safety rankings, with more than 1800 deaths and

some 160,000 injuries on our roads every year.

3. The Canadian Charter Rights and Freedoms ensures that everyone has the right to life,

liberty, and security of the person.

4. Vision Zero aims for zero deaths or serious injuries and calls for changes to the system

to fit human behaviour.

5. The Government of Canada’s travel to school planning aims to make active

transportation safe, practical, and inviting and to re-establish a culture of self-mobility.