board meeting - vancouver school board

BOARD MEETING

Monday, June 24, 2019 at 7:00 pm

The Board of Education of School District No. 39 (Vancouver) met in the Boardroom, VSB Education Centre, 1580 West Broadway, Vancouver, BC on Monday, June 24, 2019 at 7:00 pm. The meeting was live-streamed. Trustees Present: Janet Fraser (Chairperson), Fraser Ballantyne, Lois Chan-Pedley, Carmen Cho, Estrellita Gonzalez, Oliver Hanson, Barb Parrott, Jennifer Reddy, Allan Wong and Hazel Pangilinan (Student Trustee) Senior Management Present: Suzanne Hoffman, Superintendent of Schools J. David Green, Secretary Treasurer David Nelson, Deputy Superintendent Carmen Batista, Associate Superintendent-Employee Services Jody Langlois, Associate Superintendent-Learning Services Rob Schindel, Associate Superintendent-School Services Recorder: Marlene Phillips, Executive Assistant 1. CALL MEETING TO ORDER

1.1 INDIGENOUS LAND ACKNOWLEDGEMENT

The Chairperson called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

1.2 OPENING REMARKS

The Chairperson informed everyone the meeting is being live-streamed and the audio and visual

recording will also be available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. She reviewed meeting decorum for respectful behaviour and thanked everyone in the District involved in the reconciliation ceremony held on June 21, 2019.

2. PRESENTATIONS

2.1 Youth Train and Trades Programs

R. Schindel, Associate Superintendent-School Services, introduced W. Gilmour, District Resource Teacher for the Youth Train and Trades Program. She reviewed the criteria for the Youth Work in Trades Awards and provided booklets to trustees with information on the award winners. The Chairperson presented the students with their awards.

2.2 Delegation – Sadie Kuehn

S. Kuehn acknowledged the unceded territory of the Coast Salish peoples and spoke on behalf of taking down the Cecil Rhodes plaque at L’Ecole Bilingue. She was accompanied by Juliane Okot Bitek and Ayan Imail, two colleagues from the Vancouver Black community, during her presentation.

3. ADOPTION OF MINUTES 3.1 Meeting of May 27 & 29, 2019

Moved by B. Parrott, seconded by E. Gonzalez, that the minutes of the May 27 and 29, 2019 meeting be approved.

CARRIED UNANIMOUSLY

Board Meeting Minutes June 24, 2019 4. SUPERINTENDENT'S UPDATE

The Superintendent of Schools provided a Prezi presentation, highlighting the following: • Current status of the Vancouver School Board Strategic Plan 2016-2021, which is

midway through (visions, goals, achievements) • Initial thoughts on a plan for a new Strategic Plan

The above points were discussed in the context of improving student outcomes.

5. STUDENT TRUSTEE 5.1 Student Trustee Report The Student Trustee, H. Pangilinan, provided a verbal report on work done with Vancouver District

Student Council (VDSC) representatives and staff. She reported on the new VDSC email system and how student feedback was provided to trustees at Committee and Board meetings. She thanked trustees and District staff for their support.

5.2 Introduction of New Student Trustee: Joshua (Josh) Harris H. Pangilinan introduced Joshua Harris as the newly elected Student Trustee for 2019-2020, who will be

inaugurated in September, 2019. The Board Chair summarized the work done by the H. Pangilinan as Student Trustee and thanked her for

her contribution to student success. The Superintendent announced that room 180 had been set up as an overflow room and asked that anyone

standing go to room 180 to watch the meeting live-streamed, to clear the doorways and aisles. She also informed everyone the agenda is available on the website.

The meeting recessed at 7:32 pm. The meeting resumed at 7:33 pm. 6. COMMITTEE REPORTS 6.1 POLICY AND GOVERNANCE COMMITTEE 6.1.1 Report: Meeting of June 5, 2019 The Chairperson of the Committee, F. Ballantyne, presented the report of the June 5, 2019 meeting, a copy of which is filed with these minutes. The report includes the following items:

• Administrative Procedures Update • Board Work Plan Update • Policy 2 Amendment • Trustee Motion on Anti-Racism Policy • Advocacy Committee Update

Moved by F. Ballantyne, seconded by L. Chan-Pedley, that the report of the June 5, 2019 meeting be received.

CARRIED UNANIMOUSLY

Board Meeting Minutes June 24, 2019 6.1.2 Matters Arising from the Meeting of June 5, 2019 6.1.2.1 Board Work Plan Moved by F. Ballantyne, seconded by E. Gonzalez, that the Vancouver Board of

Education (VBE) approves updates to the Board Work Plan, as presented, including updates to the Long Range Facilities Plan (LRFP) section.

The Superintendent reported the LRFP had been revised to include the updates and corrections as identified and discussed at the Policy and Governance Committee meeting. Trustees voted on the motion.

CARRIED UNANIMOUSLY 6.1.2.2 Policy 2 Amendment Motion

Moved by F. Ballantyne, seconded by C. Cho, that the Board of Education amend Policy 2, Role of the Board, Additional Responsibilities (3) to read: The Board shall provide direction at the commencement of a naming or renaming process and approve the naming or renaming of educational facilities and land. When naming new school facilities, the Board will only consider place-based names.

Amendment Moved by B. Parrott, seconded by J. Reddy, that the motion be amended in the last sentence by removing “only” and adding the work “first” at the end. During discussion, staff provided clarification on the wording of the motion, which aligns with Administrative Procedure (AP) 541 (Naming of new schools). Trustees voted on the amendment.

DEFEATED

For: L. Chan-Pedley, B. Parrot, J. Reddy, A. Wong Against: F. Ballantyne, C. Cho, J. Fraser, E. Gonzalez, O. Hanson Trustees voted on the motion.

CARRIED

For: F. Ballantyne, L. Chan-Pedley, C. Cho, J. Fraser, E. Gonzalez, O. Hanson, A. Wong Against: B. Parrott, J. Reddy

Board Meeting Minutes June 24, 2019

6.1.2.3 Anti-Racism Policy Moved by F. Ballantyne, seconded by, L. Chan-Pedley, that the Board of Education, in consultation with stakeholders and staff, include in Vancouver School Board Policy the Board’s commitment to non-discrimination and anti-racism.

Staff provided background information on Board Policies and Administrative Procedures. Trustees voted on the motion.

CARRIED UNANNIMOUSLY

6.2 FACILITIES PLANNING COMMITTEE 6.2.1 Report: Meeting of June 19, 2019

The Chairperson of the Committee, A. Wong, presented the report of the June 19, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• Delegations – Senakw Development Plans, Seismic Upgrades, and Cecil Rhodes Plaque at L’Ecole Bilingue

• Update on Seismic Projects • 2019/2020 Annual Facilities Grant – Spending Plan • David Thompson Secondary & Gordon Park Potential Land Exchange Option – Park

Board Approval Update • Notice of Motion – Future Expansion of Henry Hudson Elementary School • Notice of Motion – Henry Hudson Elementary Seismic Project Definition Report • Notice of Motion – Cecil Rhodes Sign Removal • 2020/2021 Capital Plan Submission • Eric Hamber Secondary Childcare Bylaw • Crosstown Elementary Indigenous Name • Shannon Park Annex BC Hydro Right-of-Way Bylaw

Moved by A. Wong, seconded by E. Gonzalez, that the report of the June 19, 2019 meeting be received.

CARRIED UNANIMOUSLY

6.2.2 Matters Arising from the Meeting of June 19, 2019 Trustee Wong informed the Board that other delegations wanted to be heard and that a committee meeting be set up to hear those delegations and people could register to present as a delegation.

6.2.2.1 Notice of Motion from Trustee Wong – Expansion of Henry Hudson Elementary

Trustee Wong referred to the following Notice of Motion:

That a future expansion of Henry Hudson Elementary School, independent of the seismic project, be included in the 2020-2021 Five Year Capital Plan submission. Trustee Wong withdrew the Notice of Motion as it has been included in the Five-Year Capital Plan being presented at the meeting.


6.2.2.2 Notice of Motion from Trustee Reddy – Henry Hudson Seismic Project Definition Report Trustee Reddy referred to the following Notice of Motion, which had previously been moved and seconded at the Board meeting of April 29, 2019. That the Vancouver Board of Education work with the Vancouver Project Office to revise the Henry Hudson Elementary Seismic Project Definition Report (PDR) to include: 1. Information on school site, existing and future programming, community context,

consultation, equity, and reconciliation in the case of Henry Hudson Elementary including:

- Kindergarten pressures - Existing school programs including French Immersion, Out of School

Care, Daycare, Portable, Lunch Programs, and other non-enrolling and community uses

- Information about the upcoming City of Vancouver Broadway Plan - Information about Molson lands development

2. Recent announcement from Squamish Nation about 3000-unit, two-tower

development 200 meters from Hudson on Sen̓áḵw [Sen̓ • aḵw’] traditional Squamish territory due for phased completion over 8 years.

3. Uphold the rights of Squamish Nation to discuss their educational needs before

decisions are made on the size and programming of the school.”

Trustee Reddy reviewed her intent of the Notice of Motion and then withdrew it, as the PDR for Henry Hudson Elementary had already been submitted. There was unanimous support from trustees to withdraw the motion.

6.2.2.3 Notice of Motion from Trustee Reddy – Cecil Rhodes Sign Moved by J. Reddy, seconded by L. Chan-Pedley, that the VSB immediately remove the Cecil Rhodes sign from the primary playground area of L’Ecole Bilingue and any other reference to Cecil Rhodes be removed from the school property. Notice of the removal be sent to parents at that school and through social media channels to community members outlining the reasons for this removal. Trustees discussed the motion and it was generally agreed to add the word “physical” between “other” and “reference”.

Following discussion, trustees voted on the amended motion that reads: That the VSB immediately remove the Cecil Rhodes sign from the primary playground area of L’Ecole Bilingue reference to Cecil Rhodes be removed and any other physicalfrom the school property. Notice of the removal be sent to parents at that school and

e reasons for this through social media channels to community members outlining thremoval.

CARRIED UNANIMOUSLY

The following motion was presented and the Chairperson agreed to consider it as an urgent motion.


Motion Moved by J. Reddy, seconded by B. Parrott, that the VSB acknowledge the systems failure that has allowed this plaque to go debated by school staff and board members as neutral, historic, and educational; and That the VSB report on how this monument was placed on the grounds of L’Ecole Bilingue in 2017 including information about the decision-makers, full invoices and contractors; and The VSB present a plan for reconciliation with the Black Indigenous People of Color (BIPOC) community, Parent Advisory Council (PAC), admin, educators, trustees, and students in order to take responsibility and reconcile and At our next meeting initiate the revision of our re-naming policy and to use a lens of Reconciliation and anti-racism to guide this work. Amendment It was generally agreed to amend the last paragraph to read: At the next Policy and Governance meeting have an update on the revision of our re-naming policy and to use a lens of Reconciliation and anti-Black racism to guide this work. Amended Motion Trustees voted on the amended motion that reads: That the VSB acknowledge the systems failure that has allowed this plaque to go debated by school staff and board members as neutral, historic, and educational; and That the VSB report on how this monument was placed on the grounds of L’Ecole Bilingue in 2017 including information about the decision-makers, full invoices and contractors; and The VSB present a plan for reconciliation with the Black Indigenous People of Color (BIPOC) community, Parent Advisory Council (PAC), admin, educators, trustees, and students in order to take responsibility and reconcile; and At the next Policy and Governance meeting have an update on the revision of our re-naming policy and to use a lens of Reconciliation and anti-Black racism to guide this work.

CARRIED UNANIMOUSLY 6.2.2.4 Five-Year Capital Plan (Attachment 1) Moved by A. Wong, seconded by O. Hanson, that in accordance with provisions under section 142 (4) of the School Act, the Board of Education of School District No. 39 (Vancouver Board of Education) approves the proposed Five-Year Capital Plan, as provided on the attached Five-Year Capital Plan Summary 2020-2021. The Secretary Treasurer provided clarification on Seismic Projects funding versus Capital Plan funding for expansions and additions.

CARRIED UNANIMOUSLY


6.2.2.5 Eric Hamber Secondary – Offer to Lease the 3rd floor for Childcare Facility (Attachment 2) 6.2.2.5.1

Moved by A. Wong, seconded by F. Ballantyne, that the Board of Education of School District No. 39 (Vancouver) approve by bylaw, subject to Ministry approval, the proposed lease of the 3rd floor of Eric Hamber Secondary School by the City of Vancouver for the purpose of operating a childcare centre (the “Eric Hamber Secondary Childcare Lease Bylaw 2019”) on the terms set out in Attachment A; and

That the Board of Education of School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019 be read a first time the 24th day of June 2019.

CARRIED UNANIMOUSLY

6.2.2.5.2 Moved by A. Wong, seconded by O. Hanson, that the Board of Education of School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019 be read a second time the 24th day of June 2019.

CARRIED UNANIMOUSLY

6.2.2.5.3 Moved by A. Wong, seconded by C. Cho, that the Board of Education of School District No. 39 (Vancouver) approves having all three readings of the Eric Hamber Secondary Childcare Lease Bylaw 2019 the 24th day of June 2019.

CARRIED UNANIMOUSLY

6.2.2.5.4 Moved by A. Wong, seconded by L. Chan-Pedley, that the Board of Education of School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019 be read a third time the 24th day of June 2019; and

That the Board direct staff to seek Ministry approval of the Lease, and upon receipt of approval, That the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver an Offer to Lease and all related documents required to complete the lease of the Premises to the Tenant pursuant to the terms of the Offer to Lease.

CARRIED UNANIMOUSLY


6.2.2.6 Addition of Indigenous Name for Crosstown Elementary School

Moved by A. Wong, seconded by F. Ballantyne, that Crosstown Elementary be given the additional name šxʷwəq̓ʷəθət.

Following discussion, trustees voted on the motion.

CARRIED UNANIMOUSLY

6.2.2.7 Shannon Park Annex Utility Right-of-Way Bylaw (Attachment 3)

6.2.2.7.1 Moved by A. Wong, seconded by E. Gonzalez, that the Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019 be read a first time the 24th day of June 2019;

CARRIED UNANIMOUSLY

6.2.2.7.2 Moved by A. Wong, seconded by C. Cho, that the Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019 be read a second time the 24th day of June 2019;

CARRIED UNANIMOUSLY

6.2.2.7.3 Moved by A. Wong, seconded by O. Hanson, that the Board of Education of School District No. 39 (Vancouver) approves having all three readings of the Shannon Park Annex Utility Right-of-Way Bylaw 2019 the 24th day of June 2019;

CARRIED UNANIMOUSLY

6.2.2.7.4 Moved by A. Wong, seconded by C. Cho, that the Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019 be read a third time the 24th day of June 2019; and That the Secretary-Treasurer be authorized to sign, seal and register the Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019; and That the signed and sealed Board of Education of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-of-Way Bylaw 2019 be forwarded to the Ministry of Education, Funding Department, for registration and certification, and to BC Hydro for registration at Land Titles office as required.

CARRIED UNANIMOUSLY


6.3 STUDENT LEARNING AND WELL-BEING COMMITTEE 6.3.1 Report: Meeting of June 5, 2019

The Vice-Chairperson of the Committee, B. Parrott, presented the report of the June 5, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• Delegations – Windsor House • Career Education Update • School Fee Schedules for 2019-2020

Moved by B. Parrott, seconded by J. Reddy, that the report of the June 5, 2019 meeting be received.

CARRIED UNANIMOUSLY 6.3.2 Matters Arising from the Meeting of June 5, 2019 6.3.2.1 School Fee Schedules for 2019-2020 Moved by B. Parrott, seconded by F. Ballantyne, that the Board approve publication

of all school fee schedules for the 2019-2020 school year. CARRIED UNANIMOUSLY

6.3.3. New Business 6.3.3.1 School Plans

The Associate Superintendent-School Services presented and reviewed a memorandum entitled School Plans, dated June 5, 2019. Moved by B. Parrott, seconded by F. Ballantyne, that the Board approve all school plans for the 2019-2020 school year.

CARRIED UNANIMOUSLY

6.4 PERSONNEL COMMITTEE 6.4.1 Report: Meeting of June 12, 2019

The Chairperson of the Committee, E. Gonzalez, presented the report of the June 12, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• French Immersion Recruitment and Retention • Wellness and Employee Engagement • Recruitment Update • Feedback on Mandatory Measles Immunizations

Moved by E. Gonzalez, seconded by B. Parrott, that the report of the June 12, 2019 meeting be received.

CARRIED UNANIMOUSLY


6.5 FINANCE COMMITTEE 6.5.1 Report: Meeting of June 12, 2019

The Chairperson of the Committee, O. Hanson, presented the report of the June 12, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• Financial Update – April 2019 Year-to-Date • Needs Budget Working Group (NBWG)

Moved by O. Hanson, seconded by J. Reddy, that the report of the June 12, 2019 meeting be received.

CARRIED UNANIMOUSLY

6.5.2 New Business 6.5.2.1 Annual Budget Bylaw 2019-2020 Third Reading and Adoption

Moved by O. Hanson, seconded by F. Ballantyne, that the Board of Education of School District No. 39 (Vancouver) 2019/2020 Annual Budget Bylaw be: Read a third time on the 24th day of June 2019; and Adopted on the 24th day of June 2019. Following discussion, trustees voted on the motion.

CARRIED UNANIMOUSLY

6.6 AUDIT COMMITTEE 6.6.1 Report: Meeting of June 10, 2019

The Vice-Chairperson of the Committee, A. Wong, presented the report of the June 10, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• 2018-2019 Financial Statements Audit – Auditor General’s Audit Plan • Audit Committee Terms of Reference Review • Enterprise Risk Management (ERM) Project • Audit Committee Resource Personnel

Moved by A. Wong, seconded by L. Chan-Pedley, that the report of the June 10, 2019 meeting be received.

CARRIED UNANIMOUSLY

6.6.2 Matters Arising from the Meeting of June 10, 2019 6.6.2.1 Audit Committee Terms of Reference

Moved by A. Wong, seconded by J. Reddy, that the Board of Education refer the issue of transferring responsibility for the selection of the District’s bankers in Board Policy 8 (Board Committees) from the Audit Committee to the Finance Committee, to the Policy and Governance Committee for consideration.

CARRIED UNANIMOUSLY


6.6.2.2 Audit Committee Resource Personnel Moved by A. Wong, seconded by J. Fraser, that the Board of Education appoint two members of the public who meet the criteria as described in the report to sit as resource persons on the Audit Committee and directs the Committee Chair to form a selection committee to advertise the positions for a period of 30 days and directs the Secretary Treasurer to also make contact with the Chartered Professional Accountants of British Columbia (CPABC) to inform that association of this opportunity.

CARRIED UNANIMOUSLY The Board Chair called for completed question period forms to be submitted to staff. 7. REPORT ON PRIVATE SESSIONS 7.1 Meeting of June 24, 2019

The Chairperson reported that the Board of Education authorizes the Board Chair to report to the Public Meeting that, at the Private Session of June 24, 2019, the Board passed motions to ratify collective agreements with Canadian Union of Public Employees Local 15 (CUPE 15) and Canadian Union of Public Employees Local 407 (CUPE 407) for the next 3 years, subject to approval by British Columbia Public School Employers’ Association (BCPSEA) and the Public Sector Employers’ Council (PSEC) as well as other matters related to bargaining, personnel, and properties.

8. REPORTS FROM TRUSTEE REPRESENTATIVES: 8.1 Report from Trustee Wong on the Diversity Advisory Committee Meeting held on May 28, 2019 8.2 Report from Trustee Fraser on the Urban Indigenous Peoples’ Advisory Committee Meeting held on June 17, 2019 9. NEW BUSINESS: None 10. NOTICES OF MOTION: 10.1 Notice of Motion from Trustee Gonzalez: Declaration of a Climate Emergency

Trustee Gonzalez presented the following Notice of Motion and requested it be referred to the Facilities Planning Committee:

That VBE staff, specifically the Sustainability Advisory Committee, review the City of

Vancouver’s Climate Emergency 6 Big Moves and 53 Action Steps to determine where VSB can align, and incorporate those action steps that do align, into the VSB Sustainability Plan.

The work would include:

• To formally adopt the 6 Big Moves into the VSB Sustainability Plan; • To have the Sustainability Advisory Committee review the City of Vancouver’s 6 Big

Moves and its accompanying 53 Action Steps and determine which of these could be adopted into VSB’s own Sustainability Plan as Action Steps, and

• To identify the capital and operating costs associated with implementing these actions and a timeframe to do so.

Board Meeting Minutes June 24, 2019 And that next steps would include:

• To bring forward the City of Vancouver’s 6 Big Moves to the next scheduled Sustainability Committee meeting and for it to establish a timeframe to review its suitability for implementation into the VSB Sustainability Plan.

• To provide a preliminary report to the Board after the next Sustainability meeting highlighting work that is currently being undertaken by VBE staff that aligns with the action items.

• To identify additional and suitable VSB Action Steps aligned with the 6 Big Moves which have been agreed to by the majority of the Committee members to then be added to the Sustainability Plan.

• The Sustainability Committee would report back to the Board by May 2020 on its findings and possible VSB Action Steps that include goals, targets, timelines and costs.

• Pending this information, the Sustainability Plan would be updated.

It was agreed to refer the Notice of Motion to the Facilities Planning Committee.

10.2 Notice of Motion from Trustee Gonzalez: Updated Food Motion Trustee Gonzalez presented the following Notice of Motion and requested it be referred to the Student Learning and Well-Being Committee:

That the VBE request staff to form a Food Working Group with external representatives in order to create a holistic Food Framework for the District.

The work would include:

• Developing a Food Framework for a 10-year school food vision. This framework would incorporate several key components including food growing and eating, production, distribution, nutrition, waste, security, donations, learning, funding and lobbying that is in alignment with the District’s Strategic Plan and budgets;

• Identifying potential models where teachers and schools may create universal meal programs where students build food literacy and have access to delicious, healthy and sustainable foods, and

• Exploring partnerships, capital and operating costs associated with developing a Food Framework and its implementation.

And that next steps would be to bring forward a plan which would include:

• Establishing the Food Working Group (FWG) in the fall of 2019; • Identifying potential FWG participants with relevant food experience and determining a

maximum number of participants. These could include members of the current internal Food Working Group, other VBE staff, Trustees, VBE employee groups, DPAC, parents with food experience, subject matter experts in food programming (i.e. Coalition for Healthy School Food, UBC, TEGS, Fresh Roots, Growing Chefs, other school food practitioners), food production and distribution, Vancouver Coastal Health School Food Dieticians, Holistic Nutritionists, City of Vancouver staff, the Vancouver Food Policy Council, and/or poverty groups in the city;

• Holding an inaugural meeting of the FWG by November 2019; • Developing a Terms of Reference by December, 2019 prior to starting any work; • Reporting to the Board on the Terms of Reference by February 1, 2020; • For FWG to review the results of the Food Consultant Report and staff recommendations

from that report; • Developing specific goals and targets with timelines and deliverables;


• Once the Food Framework draft is completed, meeting with stakeholder groups, community groups and the public to solicit feedback on its recommendations.

It was agreed to refer the Notice of Motion to the Student Learning and Well-Being Committee.

10.3 Notices of Motion from Trustee Parrott 10.3.1 Windsor House Trustee Parrott presented the following motion and requested it be considered an urgent

motion, to be considered at the meeting. The Chairperson agreed to accept the motion as an urgent motion.

Motion

Moved by B. Parrott, seconded by L. Chan-Pedley, that the District immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year, and that during the 2019/2020 school year, a permanent place be found for a K-12 choice program based on a democratic, student- led educational model and, further, that the search follow VSB’s processes for community engagement. Trustees discussed the motion and staff provided clarification on various points. Amendments Moved by L. Chan-Pedley, seconded by O. Hanson, the motion be amended, replacing “a permanent place be found” with “a feasibility report be undertaken”.

During discussion, the Chairperson agreed the motion could be amended further, deleting “the District immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year, and that during the 2019/2020 school year”. A trustee challenged the Chairperson on the further amendment. The challenge was not voted on as after discussion the Chairperson agreed to consider the first amendment only. Staff provided further clarification on various points. It was agreed by consensus to further amend the motion by removing “and, further, that the search follow VSB’s processes for community engagement”. Trustees voted on amending the motion to read: That the District immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year, and that during the 2019/2020 school year, a feasibility report be undertaken for a K-12 choice program based on a democratic, student-led educational model.

CARRIED

For: L. Chan-Pedley, C. Cho, J. Fraser, E. Gonzalez, O. Hanson, J. Reddy, A. Wong Against: F. Ballantyne, B. Parrott


Moved by L. Chan Pedley, seconded by C. Cho, that the motion be divided into two parts as below. Part 1 That the district immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year. Part 2 That during the 2019/2020 school year, a feasibility report be undertaken for a K-12 choice program based on a democratic, student-led educational model. A vote was taken on dividing the motion into two parts.

CARRIED UNANIMOUSLY

Voting on the Divided Motion (Parts 1 and 2) Part 1 Moved by B. Parrott, seconded by J. Reddy, that the District immediately contact all schools with two or more available classrooms to seek a temporary location for students from Windsor House school for the 2019/2020 year. Trustees provided feedback and staff provided clarification on various points. A vote was taken on the motion.

DEFEATED

For: B. Parrott Against: F. Ballantyne, L. Chan-Pedley, C. Cho, J. Fraser, E. Gonzalez, O. Hanson J. Reddy, A. Wong Part 2 Moved by L. Chan-Pedley, seconded by E. Gonzalez, that during the 2019/2020 school year, a feasibility report be undertaken for a K-12 choice program based on a democratic, student-led educational model.

CARRIED UNANIMOUSLY

10.3.2 Annual Budget Trustee Parrott presented the following Notice of Motion and requested it be referred to the Finance Committee: That subsequent to the annual budget being approved, any proposed amendment must be supported by reasonable justification and offsets found in that division’s budget.

It was agreed to refer the Notice of Motion to the Finance Committee.


10.3.3. Annual Library Funding The following motion was presented and the Chairperson agreed to consider it as an urgent motion.

Moved by B. Parrott, seconded by E. Gonzalez, that the Vancouver School Board writes a letter to Minister Fleming supporting an increase in Annual Library funding from $14 million to $20 million.

CARRIED UNANIMOUSLY

10.4 Notice of Motion from Trustee Chan-Pedley: Colonial Audit

Trustee Chan-Pedley presented the following Notice of Motion and requested it be referred to the Policy and Governance Committee: That the VBE directs staff to undertake a comprehensive Colonial Audit in order to identify both short term and long term opportunities and specific ways to improve VBE policies and practices with regard to Reconciliation and Anti-Racism, for an interim report back to the to the Board in May 2020 and a final report to the Board in May 2021.

It was agreed to refer the Notice of Motion to the Policy and Governance Committee.

10.5 Notice of Motion from Trustee Reddy: Policy for Hate-motivated Crimes and/or

Actions Trustee Reddy presented the following Notice of Motion and requested it be referred to the Policy and Governance Committee: That the VSB hire a field expert to establish a policy that outlines an impact-focussed, structured response to hate-motivated crimes and/or actions as evidenced by the breach of a student's/child's or staff’s safety. This policy should clearly outline a structured response, in the immediate, short and long term for directly impacted students/staff, indirectly impacted students/staff, and perpetrators, and should specifically include: 1. clear, transparent and accountable actions to be taken by administration and staff in the case of

such an incident, and 2. a process of restorative justice, accountability and restitution for impacted students and staff

and for student perpetrators, and 3. a commitment to full and complete communication with designated care-givers of students and

the broader school community about any incident, whilst maintaining proper measures of student/staff confidentiality.

It was agreed to refer the Notice of Motion to the Policy and Governance Committee.

The Chairperson of the Policy and Governance Committee requested the Policy and Governance report of June 5, 2019 be corrected, changing the wording of the recommendation under item 4 to “anti-racism” rather than “racism”.

Board Meeting Minutes June 24, 2019 11. QUESTION PERIOD The Chairperson responded to questions regarding:

• A democratic model of alternative schooling under the auspices of the West Coast Secondary • A personal safety survey

12. ADJOURNMENT Moved by E. Gonzalez, seconded by C. Cho, that the meeting be adjourned.

CARRIED UNANIMOUSLY The meeting adjourned at 9:41pm. ________________________________ _________________________________ J. David Green, Secretary Treasurer Janet Fraser, Chairperson

VSB Summary of 2020-21 Capital Plan SubmissionJune 14 2019

CP year Facility Name Project Description Total Estimated Cost

David Thompson Secondary Seismic Mitigation Program 105,280,000$ Point Grey Secondary Seismic Mitigation Program 87,360,000$ Henry Hudson Elementary Seismic Mitigation Program Note: also submitted in EXP 27,395,100$ Sir Guy Carleton Elementary Seismic Mitigation Program 33,330,506$ Killarney Secondary Seismic Mitigation Program 113,904,000$ David Livingstone Elementary Seismic Mitigation Program 30,016,000$ Sir Wilfred Grenfell Elementary Seismic Mitigation Program 28,336,000$ False Creek Elementary Seismic Mitigation Program Note: also submitted in EXP 27,440,000$

1 John Oliver Secondary Seismic Mitigation Program 98,448,000$ 1 Renfrew Elementary Seismic Mitigation Program 41,776,000$ 1 Sir Alexander Mackenzie Elementary Seismic Mitigation Program 41,440,000$ 1 Prince of Wales Secondary Seismic Mitigation Program 107,408,000$ 2 Waverley Elementary Seismic Mitigation Program 32,816,000$ 2 Florence Nightingale Elementary Seismic Mitigation Program 28,896,000$ 2 King George Secondary Seismic Mitigation Program Note: also submitted in EXP 56,448,000$ 2 Lord Beaconsfield Elementary Seismic Mitigation Program 24,976,000$ 3 Templeton Secondary Seismic Mitigation Program 119,056,000$ 3 Britannia Community Secondary Seismic Mitigation Program 80,640,000$ 3 Gladstone Secondary Seismic Mitigation Program 144,816,000$ 3 Windermere Secondary Seismic Mitigation Program 140,224,000$ 3 Dr. H.N. MacCorkindale Elementary Seismic Mitigation Program 30,128,000$ 3 Sir William Osler Elementary Seismic Mitigation Program 18,515,000$ 4 Sir Winston Churchill Secondary Seismic Mitigation Program 154,336,000$ 4 Sir John Franklin Elementary Seismic Mitigation Program 22,848,000$ 4 Queen Alexandra Elementary Seismic Mitigation Program 22,848,000$ 4 Quilchena Elementary Seismic Mitigation Program 26,544,000$ 5 Southlands Elementary Seismic Mitigation Program 19,320,000$ 5 Graham Bruce Community Elementary Seismic Mitigation Program 19,824,000$ 5 Admiral Seymour Elementary Seismic Mitigation Program 21,805,000$ 5 Grandview Elementary Seismic Mitigation Program 19,824,000$

future project Xpey Elementary Seismic Mitigation Program 17,248,000$ future project Tillicum Annex Seismic Mitigation Program 11,270,000$ future project George T. Cunningham Elementary Seismic Mitigation Program 28,224,000$ future project Emily Carr Elementary Seismic Mitigation Program 32,144,000$ future project General Brock Elementary Seismic Mitigation Program 21,000,000$

Sub Total 1,835,883,606$


3 Olympic Village Elementary New school with nominal capacity of (60K/450E) 42,672,000$ 5 UBC South Campus Elementary New Elementary school at UBC South Campus (60K/350E) 29,008,000$

Sub Total 71,680,000$


1 False Creek Elementary Expanded nominal capacity from (40K / 250E) to (60K / 350E) 10,528,000$ 1 Edith Cavell Elementary Expanded nominal capacity from (40K /250E) to (60K /450E) 8,064,000$ 2 King George Secondary Expanded nominal capacity from (375S to 1000S) 22,100,000$ 4 Henry Hudson Elementary Expanded nominal capacity from (40K / 325E) to( 60K / 450E) 5,040,000$

Sub Total 45,732,000$


1 Olympic Village Elementary Acquiring a site for the construction of Olympic Village Elementary 10,000,000$ Sub Total 10,000,000$

Priority Facility Name Project Description Total Estimated Cost

1 Various Secondary Schools (16)Workshop dust collectors and equipment safeguarding (phased over 5 years, with additional $200,000 contribution form AFG) 3,600,000$

2

Lord Byng Secondary, Lord Selkirk Elementary, Chief Maquinna Elementary, Edith Cavell Elementary Elevators and accessibility 777,250$

3Lord Byng Secondary, Edith Cavell Elementary, Chief Maquinna Elementary Fire safety improvement 152,150$

4 Chief Maquinna Elementary Water system upgrades 175,000$

5

Lord Selkirk Elementary, Chief Maquinna Elementary, Lord Byng Elementary,Edith Cavell Elementary, General Wolfe Elementary Copper pipe replacement where lead solder is present 783,629$ Sub Total 5,488,029$


1 John Norquay Elementary Heat plant replacement 375,000$ 2 Lord Selkirk Elementary Heat plant replacement 412,500$ 3 Eric Hamber Secondary DDC and connectivity upgrades 20,000$

Sub Total 807,500$


1 Queen Victoria Annex Request for a replacement playset 105,000$

2 Admiral Seymour Elementary Request for rubberized accessible surfacing 105,000$ 3 Walter Moberley Elementary Request for rubberized accessible surfacing 105,000$

Sub Total 315,000$


1 Churchill Secondary Building envelope upgrade 2,912,000$ Sub Total 2,912,000$

Building Envelope Program

Seismic Mitigation Program

New Schools - School Expansion Program

Additions to Existing Schools - School Expansion Program

School Site Acquisition - School Expansion Program

School Enhancement Program (maximum of 5 projects can be submitted)

Carbon Neutral Capital Program

Playground Enhancement Program

Attachment 1

THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 39 (VANCOUVER)

ERIC HAMBER SECONDARY CHILDCARE LEASE BYLAW 2019

WHEREAS a board of education may dispose of land or improvements owned or administered by the board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the “Minister”);

AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 requiring fee simple sales and leases of land or improvements for a term of ten years or more to be specifically approved by the Minister, unless the transferee is an independent school or another school board;

AND WHEREAS Section 65(5) of the School Act requires a board of education to exercise a power with respect to the acquisition or disposal of property only by bylaw;

AND WHEREAS:

(i) The Board of Education of School District No. 39 (Vancouver) (the “Board”) hasdetermined and hereby confirms that the Board will not require a portion (the“Premises”) of the land and improvements known as Eric Hamber Secondary (the“Property”) for future educational purposes;

(ii) the Property is facility number 03939022;

(iii) the address of the Property is 5025 Willow Street, Vancouver, British Columbia, V5Z3S1 and the legal description of the Property is:

Parcel Identifier: 009-348-654; Block 897 District Lot 526 Plan 10770; and

(iv) the Board expects to receive an Offer to Lease from the City of Vancouver (the“Tenant”) to lease the Premises for a term of 60 years with an option to renew for afurther 15 years (“Offer to Lease”);

NOW THEREFORE be it resolved as a Bylaw of the Board that the Board lease the Premises to the Tenant on the terms and subject to the conditions set out in the Offer to Lease, subject to the approval of the Minister.

BE IT FURTHER resolved that the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver the Offer to Lease and all related documents required to complete the lease of the Premises to the Tenant pursuant to the terms of the Offer to Lease.

This Bylaw may be cited as “School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019”.

Read a first time this 24th day of June 2019.

Read a second time this 24th day of June 2019.

Attachment 2

Attachment A

Upon unanimous agreement of the Trustees of the Board in attendance, this Bylaw was read a third time on 24th day of June, and finally passed and adopted this 24th day of June 2019.

Chairperson of the Board

Corporate Seal

Secretary-Treasurer

I HEREBY CERTIFY this to be a true original of School District No. 39 (Vancouver) Eric Hamber Secondary Childcare Lease Bylaw 2019, adopted by the Board the 24th day of June 2019.

Secretary-Treasurer

THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 39 (VANCOUVER) SHANNON PARK ANNEX UTILITY RIGHT-OF-WAY BYLAW 2019

WHEREAS:

(i) The Board of Education of School District No. 39 (Vancouver) (the “Board”) has leased the Shannon ParkAnnex site (the “Property”) to the Vancouver Hebrew Academy (the “VHA”) since 2003. The VHA isproceeding with the construction of a new modular facility and requires utility services for the Property (the“Utility Services”) from British Columbia Hydro and Power Authority (“BC Hydro”) ;

(ii) To provide the Utility Services to the Property, BC Hydro requires the Board to grant a right-of-way infavour of BC Hydro in the form of standard charge terms (the “Proposed Right-of-Way”) on terms thatrequire the utility works to be located approximately as shown on the drawing which is attached hereto asSchedule A;

(iii) Section 65(5) of the School Act requires a board of education to exercise a power with respect to theacquisition or disposal of property only by bylaw;

(iv) the Board is of the opinion that the Proposed Right-of-Way will not interfere with the use of the Propertyfor educational purposes;

(v) the Property is facility number 03939103; and

(vi) the address of the Property is 1545 West 62nd Avenue, Vancouver, British Columbia, and the legaldescription of the Property is:

Parcel Identifier: 010-748-415 Lot C, Block B, District Lot 325A, Plan 7025

NOW THEREFORE be it resolved as a Bylaw of the Board that the Board enter into and grant the Proposed Right-of-Way to BC Hydro.

BE IT FURTHER resolved that the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver the Proposed Right-of-Way and all related documents required to effect the delivery of the Utility Service to the Property, all on such terms as the Secretary-Treasurer considers advisable as evidenced by his or her signature.

This Bylaw may be cited as “School District No. 39 (Vancouver) Shannon Park Annex Utility Right-Of-Way Bylaw 2019”.

Read a first time this 24th day of June 2019. Read a second time this 24th day of June 2019.

Upon unanimous agreement of the Trustees of the Board in attendance, this Bylaw was read a third time on 24th day of June 2019, and finally passed and adopted this 24th day of June 2019.

Chairperson of the Board Corporate Seal

Secretary-Treasurer

I HEREBY CERTIFY this to be a true original of School District No. 39 (Vancouver) Shannon Park Annex Utility Right-Of-Way Bylaw 2019, adopted by the Board the 24th day of June 2019.

Secretary-Treasurer

Attachment 3

SCHEDULE A

Page 2

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