vancouver board of education board meeting...that the board of education authorizes the board chair...

VANCOUVER BOARD OF EDUCATION

BOARD MEETING

AGENDA

1. CALL MEETING TO ORDER 1.1 INDIGENOUS LAND ACKNOWLEDGEMENT The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-

Waututh Coast Salish peoples. 1.2 OPENING REMARKS The meeting is being live-streamed and the audio and visual recording will also be available to the

public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada.

2. PROGRAM HIGHLIGHTS 2.1 Expanding Student Voice Opportunities through Student Forum Facilitation Training 3. ADOPTION OF MINUTES 3.1 Meeting of September 23, 2019 3.2 Matters Arising from the Minutes 4. SUPERINTENDENT’S UPDATE 5. STUDENT TRUSTEE 5.1 Student Trustee Report 6. COMMITTEE REPORTS 6.1 POLICY AND GOVERNANCE COMMITTEE 6.1.1 Report: Meeting of October 16, 2019 6.1.2 Matters Arising 6.1.2.1 Non-discrimination and Elimination of Racism

That the Board Policy Handbook be amended to include a new Board Policy, specific to the Board’s commitment to non-discrimination and the elimination of racism.

6.1.3 New Business / Enquiries 6.2 FACILITIES PLANNING COMMITTEE 6.2.1 Report: Meeting of October 9, 2019 6.2.2 Matters Arising 6.2.2.1 Vancouver Park Board Track and Field Strategy 6.2.2.1.1 That the Board approve Vancouver Park Board funded improvements to

Vancouver Technical Secondary School as the site for building a new Category A track and field facility, as described in Appendix A (as presented to Committee), subject to a shared use agreement with the Vancouver Park Board.

6.2.2.1.2 That the Board approve the Vancouver Park Board funded prioritization of upgrades to the track and field facility at Kerrisdale Park and Point Grey Secondary School, to bring it in line with a Category B facility as described in Appendix A (as presented to Committee), subject to a shared use agreement with the Vancouver Park Board.

6.2.2.2 Consideration of Closure of Queen Elizabeth Annex The Facilities Planning Committee report on consideration of the closure of QEA be referred to the Board of Education meeting on October 28, 2019 to determine that either:

• no further action or study is required or,


BOARD MEETING Monday, October 28, 2019

at 7:00 pm in the Boardroom

• to initiate a public consultation process on the proposed closure.6.2.3 New Business / Enquiries

6.3 PERSONNEL COMMITTEE 6.3.1 Report: Meeting of October 9, 2019 6.3.2 Matters Arising 6.3.3 New Business / Enquiries

(Submit completed Question Period forms to the Recording Secretary.)

7. REPORT ON PRIVATE SESSION7.1 Meeting of October 8, 2019

That the Board of Education authorizes the Board Chair to report to the Public Meeting on October 28, 2019 that, at the Private Session of October 8, 2019 the Board discussed matters related to collective bargaining and ratified the local settlement agreements with the International Union of Operating Engineers (IUOE) Local 963, Vancouver Teachers’ Federation the School Board Construction and Maintenance Trade Unions subject to BCPSEA/PSEC approval.

7.2 Meeting of October 28, 2019

8. REPORTS FROM TRUSTEE REPRESENTATIVES8.1 Report from Trustee Cho on the Arts & Culture Advisory Committee Meeting held on August 13, 2019 8.2 Report from Trustee Fraser on the Vancouver City Planning Commission meeting held on September

25, 2019 8.3 Report from Trustee Ballantyne on the Youth Talk Nation Symposium held on October 5, 2019 8.4 Report from Trustee Reddy on the Indigenous Education Advisory meeting held on May 1 and

June 17, 2019 8.5 Report from Trustee Reddy on the City of Vancouver Child, Youth, Family Advisory Committee

meetings held on July 25 and September 26, 2019 8.6 Report from Trustee Reddy on the English Language Learners Consortium meeting held on

October 9, 2019 8.7 Report from Trustee Gonzalez on the Vancouver Heritage Commission meeting held on

September 30, 2019 8.8 Report from Trustee Gonzalez on the Joint Council on Childcare meeting held on October 10, 2019 8.9 Report from Trustee Gonzalez on the Vancouver Food Policy Council meeting held on

October 10, 2019 8.10 Report from Trustee Gonzalez on the Renters Advisory Committee meeting held on October 16, 2019 8.11 Report from Trustee Wong on the VSB Diversity Advisory Committee meeting held on

October 15, 2019

9. NEW BUSINESS9.1 Luvo Lease Bylaw 9.2 Reinbold Lease Bylaw

10. NOTICES OF MOTION10.1 Notice of Motion from Trustee Cho: Public Engagement at Board Meetings

That VSB staff investigate how other Metro Vancouver Boards of Education manage “questions and answers” at their Public Board meetings; and provide a report outlining the processes that other Boards use by the end of January 2020.

10.2 Notice of Motion from Trustee Cho: Racism and Discrimination Strategic Plan That the Trustees of the Vancouver Board of Education (VSB) direct the Superintendent of Schools to create a strategic plan that includes short (1 year), medium (3 year) and long term (5 year) actions that the district will take to address racism and discrimination in Vancouver Schools. An interim report to be presented at the June 3, 2020 Policy & Governance Committee meeting.

10.3 Notice of Motion from Trustee Ballantyne: Vaping That the Trustees of the VBE direct the Superintendent of Schools to:

1. complete a District wide school Signage Audit (smoking/vaporizers);2. ensure ‘no smoking’ signage is prominently displayed at all District facilities; and3. that this signage clearly prohibits the use of vaporizers and e-cigarettes.

10.4 Notice of Motion from Trustee Parrott: Supporting Lowering the Voting Age

That the Vancouver Board of Education support lowering the voting age to 16, and That this motion be referred to the Student Learning and Well-being Committee and the Vancouver District Students’ Council for feedback.

10.5 Notice of Motion from Trustee Reddy That the Vancouver School Board affirm the application of the UNDRIP to its policies, procedures and decision-making and work to implement the Declaration.

11. PUBLIC QUESTION PERIOD (Submitted in writing) 12. ADJOURNMENT

Facilitator Training

F a c i l i t a t i o n S t y l e s

What is your Facilitator Style?

Activity• In your table groups• Discuss:

• When might need to be a Willow, Brick, or Jellyfish Facilitator. Is any one metaphor “better”? - 10 minutes

Personal Reflection:• On the “Facilitation Styles” Worksheet,

write down some of things you want to take away from what has been written down for the Willow, Brick, and Jellyfish Facilitation Styles. What style(s) do you relate to most? – 5 minutes

Roles in a Discussion

Facilitator

Recorder

Timekeeper

Facilitator Feedback Provider

Why student forums and student voice opportunities are important and what the lasting effects are.

BOARD MEETING

Monday, September 23, 2019 at 7:00 pm

The Board of Education of School District No. 39 (Vancouver) met in the Boardroom, VSB Education Centre, 1580 West Broadway, Vancouver, BC on Monday, September 23, 2019 at 7:00 pm. The meeting was live-streamed. Trustees Present: Janet Fraser (Chairperson), Fraser Ballantyne, Lois Chan-Pedley, Carmen Cho, Estrellita Gonzalez, Oliver Hanson, Barb Parrott, Jennifer Reddy, Allan Wong and Joshua Harris (Student Trustee) Senior Management Present: Suzanne Hoffman, Superintendent of Schools J. David Green, Secretary Treasurer David Nelson, Deputy Superintendent Carmen Batista, Associate Superintendent-Employee Services Jody Langlois, Associate Superintendent-Learning Services Recorder: Marlene Phillips, Executive Assistant 1. CALL MEETING TO ORDER

1.1 INDIGENOUS LAND ACKNOWLEDGEMENT

The Chairperson called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples.

1.2 OPENING REMARKS

The Chairperson informed everyone the meeting is being live-streamed and the audio and visual

recording will also be available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. She reviewed meeting decorum for respectful behaviour.

2. PRESENTATIONS

2.1 Indigenous Knowledge Keeper

J. Langlois, Associate Superintendent-Learning Services, introduced Amanda White – Indigenous Knowledge Keeper. The Indigenous Knowledge Keeper provided a land acknowledgement and provided information on the background of Orange Shirt Day.

2.2 Adult Education Program

A. Keough, Director of Instruction-Learning Services introduced Adult Education Vice Principal

Jacqueline Price, and students from the Adult Education program. Students Linda Li, Neil Macli and Tamara Loyer shared their personal stories on their journey to the Adult Education Program, their current program of study, and their plans for the future.

3. SWEARING IN CEREMONY OF STUDENT TRUSTEE

The Secretary Treasurer administered the Student Trustee’s Oath of Office and Oath of Allegiance.

Board Meeting Minutes – for approval Page 2 September 23, 2019 4. ADOPTION OF MINUTES 4.1 Meeting of June 24, 2019

Moved by F. Ballantyne, seconded by E. Gonzalez, that the minutes of the June 24, 2019 meeting be approved.

CARRIED UNANIMOUSLY

4.2 Matters Arising from the Meeting of June 24, 2019 4.2.1 Democratic School

The Superintendent provided a verbal update on the status of the following motion passed at the June 24, 2019 Board meeting: That during the 2019/2020 school year, a feasibility report be undertaken for a K-12 choice program based on a democratic, student-led educational model. She reported a Request for Proposals (RFP) had been put out, for assistance with the work, and there have been no responses. Staff will continue to receive direction from the Board on how to move forward.

4.2.2 Notices of Motion

The Chairperson reported the following two Notices of Motion from the June 24, 2019 Board meeting are still to go to committee:

• Colonial Audit • Policy for Hate-motivated Crimes and/or Actions

The Chairperson provided a verbal update on the work being done in the District related to

the Policy for Hate-motivated Crimes and/or Actions motion.

5. SUPERINTENDENT'S UPDATE

The Superintendent of Schools provided a Prezi presentation, highlighting the following:

• Student voice • Deeper learning dozen (including key topics discussed to date and initial process) • Upcoming meetings

The above points were discussed in the context of improving student outcomes.

6. COMMITTEE REPORTS 6.1 FACILITIES PLANNING COMMITTEE 6.1.1 Report: Meeting of September 11, 2019 The Chairperson of the Committee, A. Wong, presented the report of the September 11, 2019 meeting, a copy of which is filed with these minutes. The report includes the following items:

Board Meeting Minutes – for approval Page 3 September 23, 2019

• Park Board Track and Field Strategy Update • Summer Projects Updates • Energy Conservation Update 2019 • Long Range Facilities Plan Update • Notice of Motion – Sustainability Plan and City’s Climate Emergency Response • Tennyson Statutory Right-of-Way Bylaw • Britannia Master Plan Vision Approval

Moved by A. Wong, seconded by O. Hanson, that the report of the September 11, 2019 meeting be received.

CARRIED UNANIMOUSLY 6.1.2 Matters Arising from the Meeting of September 11, 2019 6.1.2.1 Motion – Climate Emergency Trustee Gonzalez presented and reviewed the memorandum entitled Notice of Motion

– Climate Emergency, dated September 23, 2019. She reported this motion is a revision from the Notice of Motion referred to the Facilities Planning Committee, (Declaration of a Climate Emergency) incorporating feedback received from the Committee.

Main Motion

Moved by E. Gonzalez, seconded by C. Cho, that the Vancouver Board of Education (VBE) declare a Climate Emergency at the September 23, 2019 public meeting of the Board of Education in line with what other cities and school districts are doing around the world, and that the VSB Sustainability Department reviews the City of Vancouver's Climate Emergency 6 Big Moves and 53 Action Steps to determine if and where VSB could align, and that based on this alignment, the VSB Sustainability Advisory Committee would review and recommend the action steps for implementation into the VSB Sustainability Plan. The work would include:

• That the Sustainability Advisory Committee reviews which of the City of Vancouver's 6 Big Moves and 53 Action Steps could be integrated into the VSB Sustainability Plan, and

• That the VSB Sustainability Department identifies the capital and operating costs associated with implementing these actions and a timeframe to do so.

And that next steps would include: • That the VSB's Sustainability Department reviews the City of Vancouver's 6

Big Moves and 53 Action steps to determine if the VSB could align with these. • If there is alignment, that the Sustainability Department brings this to the

Sustainability Advisory Committee to begin the process of reviewing for the suitability of implementation into the VSB Sustainability Plan and to provide a preliminary report to the Board after that meeting to highlight work that is currently being undertaken by VSB staff that aligns.

• To identify additional suitable VSB Action Steps aligned with the 6 Big Moves and Action Steps which the Sustainability Advisory Committee supports adding to the Sustainability Plan.

• That the Sustainability Advisory Committee report back to the Board by May 2020 on its findings and possible VSB Action Steps that include goals, targets, timelines and costs.


• That the Board decide which VSB Action Steps to implement and update the Sustainability Plan accordingly.

Amendment Moved by B. Parrott, seconded by J. Reddy that the first paragraph of the motion be

amended as below: That the Vancouver Board of Education (VBE) declare a Climate Emergency, at the

September 23, 2019 public meeting of the Board of Education in line with what other cities and school districts are doing around the world, and supports the Climate Strike and will excuse the absence of any secondary student with a note from their parents. Elementary students may be excused if parents accompany their children to the strike.

and That the VSB Sustainability Department reviews the City of Vancouver's Climate

Emergency 6 Big Moves and 53 Action Steps to determine if and where VSB could align, and that based on this alignment, the VSB Sustainability Advisory Committee would review and recommend the action steps for implementation into the VSB Sustainability Plan.

Amendment to the Amendment Moved by L. Chan-Pedley, seconded by B. Parrott, that the amendment be further

amended by adding “That VBE not penalize any student that chooses to participate in lawful Climate Strike activities.”

Following discussion, trustees voted on the amendment to the amendment.

DEFEATED

For: L. Chan-Pedley, B. Parrott, J. Reddy Against: F. Ballantyne, C. Cho, J. Fraser, E. Gonzalez, O. Hanson, A. Wong

Following discussion, trustees voted on the amendment.

DEFEATED

For: B. Parrott, J. Reddy Against: L. Chan-Pedley, F. Ballantyne, C. Cho, J. Fraser, E. Gonzalez, O. Hanson, A. Wong The Chairperson returned to the main motion.

Amendment Moved by B. Parrott, seconded by J. Reddy, that the motion be amended by removing all wording after the first paragraph, and by adding the sentence “That the Sustainability Advisory Committee reports back to the Board by May, 2020” at the end of the first paragraph as below: That VBE declare a Climate Emergency at the September 23, 2019 public meeting of the Board of Education in line with what other cities and school districts are doing around the world, and that the VSB Sustainability Department reviews the City of Vancouver's Climate Emergency 6 Big Moves and 53 Action Steps to determine if and


where VSB could align, and that based on this alignment, the VSB Sustainability Advisory Committee would review and recommend the action steps for implementation into the VSB Sustainability Plan. That the Sustainability Advisory Committee reports back to the Board by May, 2020. Following discussion, trustees voted on the amendment.

DEFEATED

For: B. Parrott Against: F. Ballantyne, L. Chan-Pedley, C. Cho, J. Fraser, E. Gonzalez, O. Hanson, J. Reddy, A. Wong

The Chairperson returned to the main motion and there was further discussion.

Amendment Moved by J. Reddy, seconded by B. Parrott, that the motion be amended to add a third bullet in the second paragraph, for the second paragraph to read as follows:

The work would include:



• That the VSB Sustainability Advisory Committee composition is reviewed to include a diverse representation of students, parents, and staff including ethnicity, age, gender, sexual orientation, indigeneity, and literacy.

Following discussion, the Chairperson ruled the amendment out of order, not being germane to the main motion. Main Motion Trustees voted on the main motion, as below. Moved by E. Gonzalez, seconded by C. Cho, that the Vancouver Board of Education (VBE) declare a Climate Emergency at the September 23, 2019 public meeting of the Board of Education in line with what other cities and school districts are doing around the world, and that the VSB Sustainability D epartment reviews the City of Vancouver's Climate Emergency 6 Big Moves and 53 Action Steps to determine if and where VSB could align, and that based on this alignment, the VSB Sustainability Advisory Committee would review and recommend the action steps for implementation into the VSB Sustainability Plan. The work would include:




And that next steps would include: • That the VSB's Sustainability Department reviews the City of Vancouver's 6

Big Moves and 53 Action steps to determine if the VSB could align with these. • If there is alignment, that the Sustainability Department brings this to the

Sustainability Advisory Committee to begin the process of reviewing for the suitability of implementation into the VSB Sustainability Plan and to provide a preliminary report to the Board after that meeting to highlight work that is currently being undertaken by VSB staff that aligns.

• To identify additional suitable VSB Action Steps aligned with the 6 Big Moves and Action Steps which the Sustainability Advisory Committee supports adding to the Sustainability Plan.

• That the Sustainability Advisory Committee report back to the Board by May 2020 on its findings and possible VSB Action Steps that include goals, targets, timelines and costs.

• That the Board decide which VSB Action Steps to implement and update the Sustainability Plan accordingly.

CARRIED UNANIMOUSLY 6.1.2.2 Tennyson Statutory Right-of-Way Bylaw 6.1.2.2.1

Moved by A. Wong, seconded by C. Cho, that the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be read a first time the 23rd day of September 2019.

CARRIED UNANIMOUSLY

6.1.2.2.2 Moved by A. Wong, seconded by F. Ballantyne, that the Board of Education of

School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be read a second time the 23rd day of September 2019.

CARRIED UNANNIMOUSLY

6.1.2.2.3

Moved by A. Wong, seconded by L. Chan-Pedley, that the Board of Education of School District No. 39 (Vancouver) approves having all three readings of the Tennyson BC Hydro Right-of-Way Bylaw 2019 the 23rd day of September 2019.

CARRIED UNANIMOUSLY

6.1.2.2.4

Moved by A. Wong, seconded by C. Cho, that the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be read a third time the 23rd day of September 2019.

CARRIED UNANIMOUSLY 6.1.2.2.5

Moved by A. Wong, seconded by E. Gonzalez, that the Secretary-Treasurer be authorized to sign, seal and register the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 and


That the signed and sealed the Board of Education of School District No. 39 (Vancouver) Tennyson BC Hydro Right-of-Way Bylaw 2019 be forwarded to the Ministry of Education, Funding Department, for registration and certification, and to BC Hydro for registration at Land Titles office as required.

CARRIED UNANIMOUSLY 6.1.2.3 Britannia Master Plan Vision Approval

Moved by A. Wong, seconded by F. Ballantyne, that the VSB approve the general vision of the Britannia Master Plan and support the resulting requirement by the City of Vancouver to complete the first phase of the rezoning process, and that the above support for the first phase be limited to:

a) The development of at least three options that build on the directions from the Master Plan, but are not limited by the planned anticipated built forms or current assumptions for siting of the buildings;

b) The provision of an urban design analysis identifying issues, opportunities and development concepts for the site that consider context, access, public realm and public amenities; and

c) The preparation of a preferred development option based on feedback from the project team which will then be subject to Board of Education approval;

d) The execution of a Memorandum of Understanding between representatives of the District and the City of Vancouver on the terms outlined in this report, prior to proceeding with the formal rezoning Enquiry and Application processes.

Following discussion, trustees voted on the motion.

CARRIED UNANIMOUSLY

6.1.3 New Business

6.1.3.1 Consideration of Closure – Queen Elizabeth Annex (QEA) The Secretary Treasurer presented and reviewed a memorandum entitled Consideration of Closure of Queen Elizabeth Annex, dated September 23, 2019. The report includes information on the rationale for considering the closure, factors assessed by Senior Management in putting forward the recommendation and a timeline of key dates for the proposed closure process. Main Motion Moved by A. Wong, seconded by L. Chan-Pedley, the Board of Education consider the closure of Queen Elizabeth Annex school, effective July 1, 2020.

Amendment Moved by E. Gonzalez, seconded by F. Ballantyne, the motion be amended to add at the end “by referring the report to the Facilities Planning Committee”. Following discussion, trustees voted on the amendment.

CARRIED

For: F. Ballantyne, L. Chan-Pedley, C. Cho, J. Fraser, E. Gonzalez, A. Wong Against: O. Hanson, B. Parrott, J. Reddy


Amended Motion

Following discussion, a vote was taken on the amended motion that reads:

“The Board of Education consider the closure of Queen Elizabeth Annex school, effective July 1, 2020 by referring the report to the Facilities Planning Committee.”

CARRIED

For: F. Ballantyne, L. Chan-Pedley, C. Cho, J. Fraser, E. Gonzalez, A. Wong Against: O. Hanson, B. Parrott, J. Reddy

6.2 STUDENT LEARNING AND WELL-BEING COMMITTEE 6.2.1 Report: Meeting of September 11, 2019

The Chairperson of the Committee, J. Reddy, presented the report of the September 11, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• Delegation – Student Voice • International Education Update • District Guiding Principles of Assessment • Notice of Motion referred from the June 24, 2019 Board meeting

The Committee Chairperson requested the report be corrected to include Harjit Khangura, IUOE representative, who was also present at the meeting. Moved by J. Reddy, seconded by L. Chan-Pedley, that the report of the September 11, 2019 meeting be received, as corrected.

CARRIED UNANIMOUSLY

6.2.2 Matters Arising from the Meeting of September 11, 2019

6.2.2.1 Motion – Food Working Group Trustee Gonzalez presented and reviewed the memorandum entitled Notice of Motion

– Food Working Group, dated September 23, 2019. She reported this motion is a revision from the Notice of Motion referred to the Student Learning and Well-Being Committee, (Development of a Holistic Food Framework through an External VSB Food Working Group) incorporating feedback received from the Committee.

Main Motion

Moved by J. Reddy, seconded by L. Chan-Pedley, that the VBE develop a holistic 10 Year Vision and Food Framework for the District and create a Food Working Group with stakeholders and external representatives to advise on this work. The work would include:

• To develop a 10 year vision for the District that would include a Food Framework incorporating relevant key components including but not limited to: food growing, production, distribution, nutrition, waste, security, donations, education, funding and lobbying that is in alignment with the District’s Strategic Plan and budgets, and


• Identifying the capital and operating costs associated with developing a Food Framework and its implementation.

And that next steps would be to begin the process as follows: • After the presentation of the VSB Food Report to stakeholders in October 2019,

stakeholder representatives would work with staff to develop a Terms of Reference for Board approval for the establishment of a Food Working Group (FWG);

• Targeting reporting to Trustees on the Terms of Reference by December 16, 2019,

• Once the Terms of Reference are established and approved, asking staff and stakeholder representatives to participate in the FWG and to identify additional FWG participants with relevant food experience. Possible candidates could include parents with food experience, subject matter experts in food growing (Fresh Roots, urban farmers), food production and distribution; nutritionist, Coastal Health dietician, Coalition for Healthy School Food Rep, Vancouver Food Policy reps, other relevant government representatives and city poverty groups;

• Targeting an inaugural meeting by March 2020 and to establish a meeting schedule for the group moving forward;

• The development of the Food Vision and 10-year Plan would include a focus on equity and establishing values, goals and targets with timelines and deliverables, and

• Staff would advise the Board of a delivery date for the above by June 2020.

Amendment J. Reddy, seconded by L. Chan-Pedley, to amend the wording of the first bullet in the second paragraph of the motion by adding the words “food programs, (including breakfast and lunch currently made by VSB staff and delivered to students around the district),” after “but not limited to”. As a result, the first bullet would now read: “To develop a 10 year vision for the District that would include a Food Framework incorporating relevant key components including but not limited to: food programs, (including breakfast and lunch currently made by VSB staff and delivered to students around the district), food growing, production, distribution, nutrition, waste, security, donations, education, funding and lobbying that is in alignment with the District’s Strategic Plan and budgets, and” A vote was taken on the amendment.

CARRIED UNANIMOUSLY

Amended Motion That the VBE develop a holistic 10 Year Vision and Food Framework for the District and create a Food Working Group with stakeholders and external representatives to advise on this work. The work would include:

• To develop a 10 year vision for the District that would include a Food Framework incorporating relevant key components including but not limited to: food programs, (including breakfast and lunch currently made by VSB staff and delivered to students around the district), food growing, production,


distribution, nutrition, waste, security, donations, education, funding and lobbying that is in alignment with the District’s Strategic Plan and budgets, and

• Identifying the capital and operating costs associated with developing a Food Framework and its implementation.

And that next steps would be to begin the process as follows: • After the presentation of the VSB Food Report to stakeholders in October 2019,

stakeholder representatives would work with staff to develop a Terms of Reference for Board approval for the establishment of a Food Working Group (FWG);

• Targeting reporting to Trustees on the Terms of Reference by December 16, 2019,

• Once the Terms of Reference are established and approved, asking staff and stakeholder representatives to participate in the FWG and to identify additional FWG participants with relevant food experience. Possible candidates could include parents with food experience, subject matter experts in food growing (Fresh Roots, urban farmers), food production and distribution; nutritionist, Coastal Health dietician, Coalition for Healthy School Food Rep, Vancouver Food Policy reps, other relevant government representatives and city poverty groups;

• Targeting an inaugural meeting by March 2020 and to establish a meeting schedule for the group moving forward;

• The development of the Food Vision and 10-year Plan would include a focus on equity and establishing values, goals and targets with timelines and deliverables, and

• Staff would advise the Board of a delivery date for the above by June 2020.

A vote was taken on the amended motion. CARRIED UNANIMOUSLY

6.3 FINANCE COMMITTEE 6.3.1 Report: Meeting of September 18, 2019

The Chairperson of the Committee, O. Hanson, presented the report of the September 18, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the following:

• Update on the Ministry of Education Funding Formula Review • Submission of Proposed Motions – BCSTA Provincial Council Meetings • 2018-2019 Audited Financial Statements • International Student Program – Health Fee • Draft Budget Process (2020-2021 Preliminary Operating Budget)

Moved by O. Hanson, seconded C. Cho, that the report of the September 18, 2019 meeting be received.

CARRIED UNANIMOUSLY

6.3.2 New Business / Enquiries The Secretary Treasurer provided a verbal report on the status of the Needs Budget. A written report identifying needs was provided to the Finance Committee on June 12, 2019.


He also reported that additional information regarding the variance between budgeted expenses and actual expenses in the 2018-2019 Audited Financial Statements could be brought to the next Finance Committee meeting.

6.4 AUDIT COMMITTEE 6.4.1 Report: Meeting of September 18, 2019

The Chairperson of the Committee, J. Fraser, presented the report of the September 18, 2019 meeting, a copy of which is filed with these minutes. The report includes information on the 2018-2019 Audited Financial Statements.

Moved by A. Wong, seconded by F. Ballantyne, that the report of the September 18, 2019 meeting be received.

CARRIED UNANIMOUSLY

6.4.2 Matters Arising

Moved by A. Wong, seconded by L. Chan-Pedley that the Board of Education of School District No. 39 (Vancouver) approve the 2018-2019 Audited Financial Statements and requests staff to submit them to the Ministry of Education.

CARRIED UNANIMOUSLY The Chairperson called for completed question period forms to be submitted to the Recording Secretary. 7. REPORT ON PRIVATE SESSIONS 7.1 Meeting of July 3, 2019

The Chairperson reported that the Board authorizes the Board Chair to report to the September 23, 2019 Public Meeting that, at the Private Session of July 3, 2019, the Board discussed property matters. 7.2 Meeting of September 4, 2019 The Chairperson reported that the Board of Education authorizes the Board Chair to report to the September 23, 2019 Public Meeting that, at the Private Session of September 4, 2019, the Board discussed matters related to personnel, properties, business interests and legal matters. 7.3 Meeting of September 23, 2019 The Chairperson reported that the Board of Education authorizes the Board Chair to report to the September 23, 2019 Public Meeting that, at the Private Session of September 23, 2019, the Board discussed matters related to personnel, properties and business interests.

8. REPORTS FROM TRUSTEE REPRESENTATIVES: 8.1 Report from Trustee Fraser on the Vancouver City Planning Commission meeting held on July 3, 2019. 8.2 Report from Trustee Fraser on the City of Vancouver Gastown Historic Area Planning Committee meeting held on July 17, 2019.

Board Meeting Minutes – for approval Page 12 September 23, 2019 8.3 Report from Trustee Fraser on the Vancouver City Planning Commission meeting held on July 31, 2019. 8.4 Report from Trustee Fraser on the City of Vancouver Seniors’ Advisory Committee meeting held on September 6, 2019. 8.5 Report from Trustee Wong on the City of Vancouver Racial and Ethno-cultural Equity Advisory Committee meeting held on September 5, 2019. 8.6 Report from Trustee Wong on the City of Vancouver Chinatown Historic Area Planning Committee meeting held on September 12, 2019. 8.7 Report from Trustee Gonzalez on the Vancouver Heritage Commission meetings held on May 13, June 24 and September 19, 2019.

In following up on this report, Trustee Gonzalez requested a summary sheet from staff with current school projects and any that may relate to any heritage retention or preservation.

8.8 Report from Trustee Gonzalez on the Vancouver Food Policy Council meetings held on June 13, July 11, August 15, and September 12, 2019. 8.9 Report from Trustee Gonzalez on the City of Vancouver Renters Advisory Committee meetings held on June 19 and September 18, 2019. 9. NEW BUSINESS: None 10. NOTICES OF MOTION: 10.1 Notice of Motion from Trustee Reddy: Improving Transportation Safety Around Vancouver Schools Trustee Reddy presented the following Notice of Motion in a memorandum dated September

19, 2019 entitled Notice of Motion – Improving Transportation Safety around Vancouver Schools:

That the Board directs staff to prepare a report and recommendations for improving

transportation safety in Elementary and Secondary school zones, while actively promoting walking or rolling (including bicycles and mobility devices) to schools.

This report should include:

A review of current infrastructure pertaining to pedestrian and cyclist safety around Vancouver’s schools including elementary, secondary, adult, and alternative schools.

Engagement and consultation with the public, schools, children, youth, Vancouver District

Student Council, Parents’ Advisory Council, the City’s Transportation Advisory Committee, VSB Bicycle Advisory Committee, and Children, Youth, and Families Advisory should be included.

That this report come to the Board within the 2019/2020 school year. FURTHER THAT the Board directs staff to collaborate with the City of Vancouver

leadership on this work.

Board Meeting Minutes – for approval Page 13 September 23, 2019 FURTHER THAT the Board directs the Chair to write a letter to the Provincial Ministers of

Education and Transportation and Federal Minister of Transportation informing them of our goal of improving transportation safety around schools, and invite their participation and support.

The Board by consensus referred the motion to the Facilities Planning Committee.

10.2 Notice of Motion from Trustee Wong: Climate Strike Movement 2019

Trustee Wong presented and reviewed a memorandum dated September 23, 2019 entitled Notice of Motion – Climate Strike Movement 2019. The motion was treated as an urgent motion. Moved by A. Wong, seconded by E. Gonzalez, that the Vancouver Board of Education fully supports participation in the Climate Strike on September 27th and directs staff to encourage the Vancouver School District to incorporate the Climate Strike into educational programming, as appropriate, during the week of September 23rd; including field trips, in-school actions or classroom discussions on climate change. Amendment #1 Moved by B. Parrott, seconded by A. Wong, that the motion be amended to add “and acknowledges the legitimacy of Sustainabiliteens, after “September 27th”. In discussing the amendment, general consensus was reached to also add “Vancouver” after “Sustainabiliteens”, with the full amendment reading: That the Vancouver Board of Education fully supports participation in the Climate Strike on September 27th, acknowledges the legitimacy of Sustainabiliteens Vancouver, and directs staff to encourage the Vancouver School District to incorporate the Climate Strike into educational programming, as appropriate, during the week of September 23rd; including field trips, in-school actions or classroom discussions on climate change. Following discussion, a vote was taken on the amendment.

CARRIED UNANIMOUSLY

Amendment #2 Moved by L. Chan-Pedley, seconded by E. Gonzalez, the motion be further amended to add: “and That the VSB direct staff to consider potential ways for staff to voluntarily support/participate in the September 2019 Global Climate Strike, consulting with representatives of the union locals that represent staff as necessary; and That, in solidarity with student efforts to amplify climate concerns, the VSB will excuse the absence of any student wishing to participate in the Climate Strike with a signed permission note from their parent or guardian as per usual school procedures, and not penalize any student who chooses to miss classes on September 27 in order to participate in lawful Climate Strike activities.”


Following discussion, a vote was taken on the second amendment. CARRIED UNANIMOUSLY

Amended motion That the Vancouver Board of Education fully supports participation in the Climate Strike on September 27th, acknowledges the legitimacy of Sustainabiliteens Vancouver, and directs staff to encourage the Vancouver School District to incorporate the Climate Strike into educational programming, as appropriate, during the week of September 23rd; including field trips, in-school actions or classroom discussions on climate change;

and That the VSB direct staff to consider potential ways for staff to voluntarily support/participate in the Sept 2019 Global Climate Strike, consulting with representatives of the union locals that represent staff as necessary;

and That, in solidarity with student efforts to amplify climate concerns, the VSB will excuse the absence of any student wishing to participate in the Climate Strike with a signed permission note from their parent or guardian as per usual school procedures, and not penalize any student who chooses to miss classes on September 27 in order to participate in lawful Climate Strike activities.

A vote was taken on the amended motion.

CARRIED UNANIMOUSLY

11. QUESTION PERIOD The Chairperson responded to questions regarding:

• Proposed closure of Queen Elizabeth Annex and accommodating students at Jules Quesnel Elementary

• Racism and anti-semitism • The VSB contribution towards the Neighbourhood Learning Centre (NLC) component at Eric

Hamber Secondary 12. ADJOURNMENT Moved by F. Ballantyne, seconded by C. Cho, that the meeting be adjourned.

CARRIED UNANIMOUSLY The meeting adjourned at 9:49 pm. ________________________________ _________________________________ J. David Green, Secretary Treasurer Janet Fraser, Chairperson


COMMITTEE MEETING POLICY AND GOVERNANCE COMMITTEE

Wednesday, October 16, 2019

Committee Report to the Board, October 28, 2019

The Chairperson called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples and reviewed meeting decorum. This meeting was live-streamed and the audio and visual recording is also available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada.

1. Speaking to Notice of Motion: Responding to Hate Motivated Crimes (N. Chernen, T. Chernen)

The delegation spoke in support of Item 5 on the Committee Agenda: Responding to Hate MotivatedCrimes. The delegation shared their personal experiences and perspectives.

The Committee members and stakeholder representatives provided comments and asked questions forclarification and information.

2. Administrative Procedures Manual Update

The Deputy Superintendent provided an update on administrative procedures that have been recentlyreviewed and updated by District staff and the Administrative Procedures Working Group (APWG)as part of the ongoing work to update the Administrative Procedures Manual.

The Committee members and stakeholder representatives provided feedback and staff answeredquestions and provided clarification on various points.

This item was provided for information.

3. Board Motion Update: L’Ecole Bilingue Monument

The Deputy Superintendent provided a verbal update on work underway in revising theAdministrative Procedure for Renaming. It was noted that information regarding installation of themonument would be provided at the November 6, 2019 Facilities Planning Committee. Clarificationwas requested as to the scope and intent of the reconciliation envisioned in the motion.

The Committee members and stakeholder representatives provided feedback and staff answeredquestions and provided clarification on various points.

This item was provided for information.

4. Notice of Motion: Colonial Audit

Trustee Lois Chan-Pedley spoke to the Notice of Motion: Colonial Audit of Vancouver SchoolBoard.

The motion proposes that VBE staff undertake a comprehensive Colonial Audit in order to identifyboth short and long tern opportunities and specific ways to improve VBE policies and practices withregard to Reconciliation and Anti-racism. An interim report back to the Board is requested for May2020 with a final report in May 2021.

Policy and Governance Committee - 2 - October 16, 2019

The Committee members and stakeholder representatives provided feedback and sought clarification on various points. The Committee determined that input and feedback should be obtained from the District Diversity Committee with a report back to the Policy and Governance Committee.

5. Notice of Motion: Responding to Hate Motivated Crimes Field Expert

Trustee Jennifer Reddy spoke to the Notice of Motion: Responding to Hate Motivated Crimes Field Expert. This to hire a field expert to establish a policy that outlines an impact-focussed, structured response to hate-motivated crimes and/or actions as evidenced by the breach of a student’s/child’s or staff’s safety. The Committee members and stakeholder representatives provided feedback and sought clarification on various points. The Committee determined that input and feedback should be obtained from Board legal counsel and from Safer Schools with a report back to the Policy and Governance Committee for review and consideration.

6. Board Motion: Non-discrimination and Elimination of Racism

The Deputy Superintendent presented a memorandum entitled Board Motion – Non-discrimination and Elimination of Racism, dated October 16, 2019. The report follows up on a motion approved at the June 24, 2019 Board meeting and the following two options were presented:

Option A: Include commitment to non-discrimination and the elimination of racism in Board Policy 1: Foundational Statements.

Option B: Create a new Board Policy, specific to the Board’s commitment to non-discrimination and the elimination of racism.

The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. Following discussion, there was consensus by Committee members that a new Board Policy be created, specific to the Board’s commitment to non-discrimination and the elimination of racism (presented as Option B in the staff report). IT IS RECOMMENDED THAT the Board Policy Handbook be amended to include a new Board Policy, specific to the Board’s commitment to non-discrimination and the elimination of racism.

7. Date and time of Next Meeting Wednesday, December 4, 2019 at 6:30 pm.

Meeting adjourned at 6:34 pm.

________________________________________ Fraser Ballantyne, Chairperson Committee Members Present: Other Trustees Present: District Management Present:

Fraser Ballantyne, Lois Chan-Pedley, Janet Fraser, Allan Wong Jennifer Reddy David Nelson, Suzanne Hoffman, Mette Hamaguchi, Lisa Landry, Aaron Davis, Lynda Bonvillain

Policy and Governance Committee - 3 - October 16, 2019 Association Representatives Present: Katherine Shipley, VSTA

Jill Barclay, VESTA Annette Vey-Chilton, VASSA Carrie Sleep, VEPVPA Shaun Kalley, DPAC Tim Chester, IUOE Lilianna Gut, CUPE 15 Ricky Huang, VDSC

VANCOUVER OF EDUCATION

COMMITTEE MEETING

FACILITIES PLANNING COMMITTEE


Committee Report to the Board, October 28th, 2019 The Chairperson called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples and reviewed meeting decorum. This meeting was live-streamed and the audio and visual recording is also available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. 1. Delegations

The Chairperson reviewed the Procedure for Delegations to Committees. Erin Embley, Vancouver Park Board Planner, provided a PDF presentation entitled Vancouver Park Board Track and Field Strategy, dated September 30, 2019. Harp Sohi, District Athletics Coordinator, was also present and provided feedback in discussion that followed her presentation.

2. Vancouver Park Board Track and Field Strategy This item was moved up on the agenda from item 4.1. The Director of Facilities presented and reviewed a report dated October 9, 2019, entitled Vancouver Park Board Track and Field Strategy. The report includes a Vancouver Park Board report as Appendix A, dated September 20, 2019, entitled Track and Field Strategy, a copy of which is filed with the Meeting Agenda. The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. The Committee, by consensus, agreed to forward the following recommendations to the Board of Education for approval: A. THAT the Board approve Vancouver Park Board funded improvements to Vancouver

Technical Secondary School as the site for building a new Category A track and field facility, as described in Appendix A (as presented to Committee), subject to a shared use agreement with the Vancouver Park Board.

B. THAT the Board approve the Vancouver Park Board funded prioritization of upgrades to the

track and field facility at Kerrisdale Park and Point Grey Secondary School, to bring it in line with a Category B facility as described in Appendix A (as presented to Committee), subject to a shared use agreement with the Vancouver Park Board.

Facilities Planning Committee - 2 - October 09, 2019

3. Delegations (continued)

The Chairperson reviewed the Procedure for Delegations to Committees. The following delegates presented their views regarding their topic of discussion. Written briefs and a PowerPoint presentation were provided and retained for the Board’s records.

• Queen Elizabeth Annex Closure Consideration - Shaun Kalley, Chair, Vancouver DPAC - Kate Hood and Rebecca Pitfield, QEA PAC Co-Chairs - Nina Lakhani and Katy Howden, JQ PAC Co-Chairs - Kylie Taylor, President, Bayview Community Preschool Board

The Chairperson reported that response to questions submitted at the September 23, 2019 Board meeting regarding the consideration of closure of QEA, and other questions received in writing since the Board meeting, have been included in the item 4.2 of the meeting agenda package (Consideration of Closure of Queen Elizabeth Annex).

4. Consideration of Closure of Queen Elizabeth Annex

The Secretary-Treasurer, referenced a report, dated October 9, 2019, entitled Consideration of Closure of Queen Elizabeth Annex and displayed Appendix L of the report, which is a school closure process timeline chart that has been updated since the September 23, 2019 Board meeting. The report included the following recommendations: The Facilities Planning Committee report on consideration of the closure of QEA be referred to the Board of Education meeting on October 28, 2019 to determine that either:

• no further action or study is required or, • to initiate a public consultation process on the proposed closure.

The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. Following discussion, three committee members recommended no further action. The Chairperson stated the committee recommended “no further actions or study is required”, however the decision itself will be made by the Board.

5. Carleton Elementary Verbal Update The Director of Facilities presented a verbal update on Carleton Elementary School which has not been in use since fire damage in 2016. A Project Definition Report has been completed and work is underway to finalize the funding approval summary report to be taken to VPO for consideration and approval. The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. This was provided for information.


6. Vancouver Project Office Memorandum of Understanding

L. Landry, Assistant Secretary-Treasurer, presented a report, dated October 9, 2019, entitled Vancouver Project Office Memorandum of Understanding. The report follows up on two motions passed at the Board meetings of May 27 and 29, 2019, and includes a response letter received from the Ministry of Education regarding:

• The Board’s request to amend the VPO MOU and • The request to have a trustee serve as a non-voting member of the VPO steering Committee.

The Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. This was provided for information.

7. Long-Range Facilities Plan Update This item was deferred to the next committee meeting November 6, 2019. 8. Information Item Requests

• Any motion passed by a previous Board regarding not leasing a VSB site to private schools or independent schools that are not already an existing tenant

• Waitlist information for French immersion program and the waitlist at different schools. To include beyond just the first choice for Queen Elizabeth Annex and Jules Quesnel Elementary School

9. Date and Time of Next Meeting

The next meeting of this Committee is scheduled for November 6, 2019 at 5:00 pm. Meeting adjourned at 9:00 PM ___________________________________ Allan Wong, Chairperson

Committee Members Present: Allan Wong, Oliver Hanson, Carmen Cho, Jennifer Reddy

Other Trustees Present: Fraser Ballantyne, Janet Fraser, Estrellita Gonzalez, Barb Parrott

District Management Staff Present:

Carmen Batista, John Dawson, Pedro da Silva, John Dawson, Suzanne Hoffman, David Green, Adrian Keough, Lisa Landry, Patricia MacNeil, Jim Meschino, David Nelson


Union/Association Representatives Present:

Terry Stanway, VSTA Joanne Sutherland, VESTA Joshua Fung, VDSC Angela Haveman, VASSA Joshua Harris, VDSC Harjinder Sandhu, VEPVPA Amanda Hillis, DPAC

Proposed Closure of Queen Elizabeth Annex

Response to Questions Raised at (and following) the October 9, 2019 meeting of the Facilities and Planning Committee.

This presentation is intended to address questions and concerns raised at and

following the October 9, 2019 Facilities and Planning Committee regarding the proposed

closure of Queen Elizabeth Annex.

What decision is the Board making at tonight’s meeting?

Are Trustees voting to close QEA?

The Board is deciding whether to engage the public in consultation, to seek input and feedback, about the proposed closure of QEA.

Board Policy 14, Section 4:

The Board will review the recommendations of the Facilities and Planning Committee and either: Conclude that no further action or

further study is required, or Initiate a public consultation process

by passing a motion at a public meeting of the Board.

Key Dates:Tonight (October 28, 2019):Board decision whether to advance to public consultation.

Public Consultation (October 29, 2019 – January 15, 2020)

January 27, 2020:Board decision whether to close QEA.

How does the proposed closure and long-term lease of QEA align with

the Long-Range Facilities Plan?

2019 LRFP Goals:Provide safe schools that best serve the needs of students in their communities.• JQ is a seismically safe school. QEA has not been seismically upgraded and is a high-risk (H3) school.

Provide

Maximize operating funds directed to student programs and services.• The consolidation of QEA and JQ will result is an estimated annual operating fund savings of $200K* which could be

redirected to other student programs and services. (*2016 Closure report indicated $188,385 per year in savings)

Maximize

Capitalize on opportunities to leverage current asset value to meet future capital needs.• Revenue from a long-term lease to CSF would enable the District to enhance programs and facilities for students across

VBE schools.

(Section 1.4 of 2019 LRFP)

Capitalize on

2019 LRFP Priorities:

1. Maximize number of students in safe schools.

2. Increase capacity utilization by decreasing excess capacity.

3. Reduce enrolment pressure at full schools.

4. Effectively manage capital assets.

Section 1.5 of 2019 LRFP

What educational benefits would there be for students if QEA is closed?

Benefits to JQ & QEA students

Students and staff will be in a seismically safe school. A key priority of the Board and District. Increased opportunities for staff to engage

and work collaboratively and share resources to support student success. Increased flexibility in developing optimal

class organizations.

Benefits to JQ & QEA students(continued)

Increased educational opportunities and resources for QEA students at JQ:o Full time Teacher-Librariano Increased Area Counsellor time (2.5 days/week)o Access to main school library resourceso Use of guided reading book collections, math and

science materialso JQ participates in the Collaborative Early Learning

Intervention Program (CELI)o Intermediate buddies for primary studentso Partnership with Byng staff and students o Various school clubs and activitieso Access to after school programs and activities

Benefits to JQ & QEA students(continued)

New students will be in a K to 7 program at a shared site, eliminating the need to transition to a new school after grade 3.

All siblings in a family can be accommodated at one site.

Some capital funding, obtained through the long-term lease of QEA, could be allocated to make facility improvements at JQ.

What educational benefits would there be for Vancouver students if QEA

is closed and leased to CSF?

Capital funding, through the long-term lease of QEA, could be used to:

Potential contribution of funds* to advance construction of new schools where needed.

Add portables/modular classrooms to catchment schools experiencing enrolment pressure.

Add additional space to schools going through seismic mitigation program.

*Ministry requires Districts to contribute up to 50% of the cost of a new school

Capital funding, through the long-term lease of QEA, could be used to:

Contribute funds to seismic mitigation projects to move from an upgrade to a replacement school.

Upgrade existing school facilities to support student programming needs:oenroling space/fine

arts/music/shops/culinary programs/playgrounds/etc.

Improve and upgrade student washrooms, as identified by students as a priority.

Redirect ongoing Operating Fund savings to provide direct support to students.

• Funding could be redirected to provide direct service and support to students in the District.

• Estimated annual and ongoing savings of approximately $200K*

*2016 School Closure Report identified about $188 K in annual savings.

Increased access to public French language instruction for Vancouver residents.

• As a public School District, the CSF has a mandate to provide education in the French language to British Columbia residents.

• Access to French language programming would be increased, for students in Vancouver, through the addition of a CSF school at the QEA site.

What is the District commitment to supporting French Immersion Programming?

District Commitment to FI Program Growth

Program expansion and growth over past 20 years. (*2017 reduction while implementing restored CA language)

Significant efforts and resources committed in recruiting teachers in eastern Canada and elsewhere for over 30 years.

Maximized number of grade 1 students enroling in EFI.

District participates in numerous local and national (international) opportunities to both promote and support French Immersion programming.

French Immersion program enrolment as percentage of District enrolment

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

How many students are on the waitlist for French Immersion in the District?

First Choice Waitlist EFI (2019)

How many Kindergarten students were waitlisted for JQ/QEA for September 2019?

JQ/QEA Applications for Kindergarten (2019)

188 applications were submitted to JQ/QEA for the 2019-2020 school year:

o82 First Choiceo44 Second Choiceo62 Third Choice

There are currently 4 third choice applicants on the waitlist.

Can QEA students be accommodated at JQ?

Jules Quesnel Space:

JQ has 18 classrooms.

Other rooms include: computer, multi-purpose, library, gymnasium.

Possible 2020-2021 School Organizations for JQ if QEA is closed: At current enrolment levels, JQ and QEA

students could be organized into 16 divisions at JQ. This would allow for an in-take of 2 Kindergarten classes utilizing 18 classroom spaces. If the Board wishes to in-take 3 Kindergarten

divisions, the computer room could be utilized for the 2020-2021 school year.

JQ Enrolment

JQ is forecast to enrol about 435 students in September of 2020 if QEA students move to JQ.

This enrolment is aligned with previous student numbers at JQ: in 2014 JQ enroled 432 students in 2016 JQ enroled 436 students

What about outdoor play space at JQ?

Supervision of students at recess and lunch?

JQ Outdoor Space and Supervision

There are 3 play structures at JQ• 2 in front of the school• 1 between the pool and the shared

playing field

3 Supervision Aides are assigned to JQ• 1 assigned to the front of the school• 1 on the field• 1 on the intermediate play structure

What is the condition of QEA and JQ facilities?

Facility Condition Index (FCI) & Risk Index (RI)

FCI - is the ratio of deferred maintenance dollars to replacement dollars .

RI - is a measure of the likelihood that a system will fail and is calculated by taking the cost of project requirements, multiplying by a risk factor and then dividing by the estimated replacement value for the systems examined.

• RI is calculated for every system and the facility itself.• Three risk indices are calculated for current, five years out

and 10 years out.

Facility Condition Index (FCI) & Risk Index (RI)

BC Government engaged VFA Canada Corporation in 2011 to conduct assessments of building systems

Systems include mechanical, plumbing, heating, electrical, architectural and life safety

Assessments done every three years

Figures used in October 9, 2019 Facilities Planning Committee report are from 2016

New assessments currently underway

FCI & RI - QEA and JQ

VFA Replacment

Value FCI Cost FCI RI Cost RI

Queen Elizabeth Annex 3,265,118$ 2,190,504$ 0.67 2,340,435$ 0.72L'Ecole Jules Quesnel 8,741,094$ 612,845$ 0.07 669,140$ 0.08

Categories of FCI/RI

Category 1 – Immediate

Category 2 – Short-term

Category 3 – Long-term

Category 4 – Recommended

Category 5 – Does not meet code

Category 6 – Non-structural seismic

Example : Category 3 (Long-term)

Cat Components Cost Cat Components Cost3 Carpeting - Broadloom Renewal 19,551 3 Central Air Handing Unit - Renewal 305,847

Emergency Lighting Renewal 32,222 Emergency Lighting Renewal 10,421 Exit Signs Renewal 23,646 Exit Signs Renewal 9,126 Painted Finish - Exterior Walls 63,128 Paint Masonry/Epoxy Finish 173,305 Painted Finish -Interior Walls 317,546 Painted Finish -Interior Walls 10,479 Painted Finish - Ceilings 5,875 Perimeter Heat System 163,076 Security System - Intrusion Alarm 39,569 HVAC - Pneumatic Controls 87,625 Signage - Room Numbering 21,760 Signage - Room Numbering 7,038 Varnish and Line Painting 13,357 Restroom Fixtures Renewal 80,865 Wood Siding on Framing 19,975 Boiler Hot Water - Gas-Fired Renewal 92,793

Casework Renewal (furniture & equipment) 93,505 Vinyl Composite Tile - Floor Renewal 49,139 Sanitary System Renewal 40,347 Door Assemblies 70,190 Various Electrical System Upgrades 105,336 Roof Membrane 262,702 Aluminum Windows - Renewal 269,726 Various Others - Less than $40,000 265,339

Category 3 Total 556,629 Category 3 Total 2,096,859

Jules Quesnel Queen Elizabeth Annex

Next Steps – Key Dates:Tonight (October 28, 2019):Board decision whether to advance to public consultation.

Public Consultation (October 29, 2019 – January 15, 2020)

January 27, 2020:Board decision whether to close QEA.


COMMITTEE MEETING

PERSONNEL COMMITTEE


Committee Report to the Board, Monday, October 28, 2019 The Chairperson of the Committee called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Wautuh Coast Salish peoples and reviewed meeting decorum. This meeting was live-streamed and the audio and visual recording is also available to the public for viewing after the meeting. The footage of the meeting may be viewed inside and outside of Canada. The Committee met to discuss the following items: 1. Wellness Update

L. Russell, Director of Employee Services, presented a report entitled Wellness and Employee Engagement. The report highlighted key elements of the new three-year Wellbeing Strategy. These Strategies will be shared at a future meeting with stakeholder groups. L. Russell informed the Committee utilization of the Employee Family Assistance Program (EFAP) indicates District employees are disclosing Mental Health issues at a rate approximately 10 percent higher than industry averages. While this number seems high, it is reflective of employees willing to seek help through this program. L. Russell shared that a workshop called The Working Mind, offered through the Mental Health Commission of Canada, was attended by 100 administrators this summer – something that both the District and Stakeholders jointly agreed was important. Lastly, L. Russell outlined the Wellbeing calendar of events scheduled for the 2019/2020 year and shared some of the new services that have recently been added to the EFAP. The stakeholders indicated they appreciate all the resources available for members. This report was provided for information

2. Staffing and Recruitment Update C. Batista, Associate Superintendent, presented a report entitled Staffing and Recruitment Update. The report provided information on staffing and recruitment in the 2018-2019 school year. A PowerPoint presentation indicated the recruitment trends as well as resignations and retirements for various positions over the last four years.

Personnel Committee - 2 - October 9, 2019

C. Batista indicated that Employee Services continues to work closely with school administrators in determining upcoming vacancies to ensure positions are filled quickly. As well, Employee Services continues to work on a variety of initiatives and strategies that focus on hiring qualified Student Support Assistants – an area of continuing need. Lastly, C. Batista thanked everyone with respect to the local bargaining process which is finished with the exception of one group. This report was provided for information.

3. Immunization Update

C. Batista provided a verbal report updating the Committee on supporting mandatory immunizations in schools. C. Batista communicated Vancouver Coastal Health has directed that, as of July 1, 2019, parents and guardians are to report the immunization status of their children to Public Health Officials via immunization records given to schools. School employees are not responsible for reviewing these records and to only support and facilitate the distribution of consent forms. This report was provided for information.

4. Information Item Requests: None 5. Date and Time of Next Meeting

The next meeting of this Committee is scheduled for Wednesday, December 4, 2019 at 5:00 p.m.

Meeting adjourned at 5:45 p.m. _______________________________________ Estrellita Gonzalez, Chairperson Committee Members Present: Estrellita Gonzalez, Carmen Cho, Barb Parrot Other Trustees Present: Janet Fraser, Allan Wong District Management Present: Suzanne Hoffman, David Green,

Carmen Batista, Pedro da Silva, Adrian Keough, David Nelson, Lorelei Russell, Jiana Chow

Association Representatives Present: Katharine Shipley, VSTA

Jill Barclay, VESTA Paul Godfrey, VASSA

Harjinder Sandhu, VEPVPA Melissa Werfl, PASA

Karen Tsang, DPAC Harjit Khangura, IUOE

Liaison Trustee Report

Name of Committee/Organization: Arts & Culture Advisory Committee

Liaison Trustee: Carmen Cho

Date of Meeting: August 13, 2019

Topics Discussed Most Relevant to the VSB: The committee discussed the changes made to the Culture Shift: Blanketing the City in Arts & Culture plan; and how to support the plan when it is presented to City Council (September 10th). It is a 10 year cultural plan and it integrates 2 other reports: Making Space for Arts & Culture and the Vancouver Music Strategy. The plan was accepted by City Council and the budget allocated was $3.2 million.

Committee / Organization Actions: n/a

Item 8.1


Name of Committee/Organization: Vancouver City Planning Commission

Liaison Trustee: Janet Fraser

Date of Meeting: September 25, 2019

Topics Discussed Most Relevant to the VSB:

The first round of engagement for the Broadway Plan is underway.

The first steps for the City Plan, Listening and Aspirations, are being developed. The City is looking to engage groups who are typically not well represented in planning processes, inlcuding children and youth - please bring any ideas you have to the City Plan team for consideration. The VCPC City for All Summit built a network of community groups and VCPC is working towards a roundtable discussion to bring diverse voices to the City Plan.

VCPC's Chronology Committee will host a Year-In-Review panel in February 2020 to consider potential milestones in planning and development since January 1, 2019.

Committee / Organization Actions:

Item 8.2


Name of Committee/Organization: Youth Talk Nation

Liaison Trustee: Fraser Ballantyne Date of Meeting: October 5th, 2019 Topics Discussed Most Relevant to the VSB: As a trustee I participated in a Cybersecurity and Cyberbullying Symposium focusing on solutions to better deal with problems arising from the increasing online activities of students in and outside of school. All ideas and solutions created from 22 secondary schools’ teams across the Metro area were shared and compiled into a professional report to further the conversation around issues of cybersecurity/cyberbullying & online activities such as recognition of anti-racism hate sites. Over 120 grade 11 & 12 students were fully engaged in developing a school plan for their school and presented throughout the day with Windermere winning $1000 for first place. John Oliver came second and Hamber received an Honorable mention. Those attending:

Joshua Harris Student Trustee Eric Hamber, 2 teams Prince of Wales Prince of Wales Mini School David Thompson Windermere John Oliver Magee 2 teams Killarney 2 teams Templeton Lord Byng Winston Churchill

Committee / Organization Actions: for information only...

Item 8.3


Name of Committee/Organization: Indigenous Education Advisory (IEA)

Liaison Trustee: Jennifer Reddy

Date of Meeting: October 28th 2019

Overview of Indigenous Education Advisory:

The IEA members shared capacity-building efforts and supporting children, youth, families, and staff throughout the district.

Educational efforts that reach Indigenous and non-Indigenous students continue to have profound impacts on the ability for children and youth to exercise critical thinking and empathy skills. Students and families are coping with a wide range of issues that impact educational achievements.

Key Topic:

Equity Scan fully underway exploring how Indigenous students are experiencing education


Explore Ministry Equity Scan Requirements and Next Steps

Item 8.4


Name of Committee/Organization: Child, Youth, Family Advisory – City of Vancouver



Key Topic:

First meetings covered introductions and established scope of committee:

• Committee will help improve quality of engagement on local policy issues affecting children,youth, and families in Vancouver

• Exploring working group areas of interest including housing and education• Receiving staff presentation on new Granville Bridge planning


• TBC

Item 8.5


Name of Committee/Organization: English Language Learning Consortium



Key Topic:

• ELL issues are the same for students regardless of status in Canada• Funding Review needs modelling, census data for prevalence model does not capture multiple

needs whereas SD data is collected every September and more detailed about needs• Consortium will present at ELL Academy• Surrey receiving increasing % of work permit holders, Vancouver receive 8700 ELL from China,

Philippines, and Spanish-speaking countries• SWIS invited to meet with IRCC based on presentation to Standing Committee in Ottawa


• Establish goals for 2019/2020 with local, provincial and federal advocacy

Item 8.6


Name of Committee/Organization: Vancouver Heritage Commission

Liaison Trustee: Estrellita Gonzalez

Date of Meeting: September 30, 2019


I shared the VPO list of VSB Seismic Projects with Heritage Status.

Summer activity: The 2019 Heritage Awards of Honour included Strathcona Elementary which was recognized for its innovative engineering work as part of a respectful approach to seismic upgrading and exterior rehabilitation as it contributes to heritage conservation.

Committee/Organization Actions:

Highlights of the meeting included: • 301 East Hastings: an inquiry received to redevelop this site by replacing

existing Salvation Army Temple with a new mixed-use development containing3 levels including a health centre, 10-bed hospice and 75 affordable housingunits. This project is a collaboration involving BC Housing, Vancouver CoastalHealth (who owns the building) and several indigenous groups including MST.The request is to replace this building fully with a new build that would includecommunity services with an indigenous cultural presence on the land and willinclude indigenous inspired design elements. This led to a discussion (seepoint 3 below)

• City staff provided an update on Heritage Plaque Program in light of the recenthigh volume of thefts in 2019. Discussion followed, with ideas for a solution.

• A further discussion and input on heritage conservation aspects of colonial andprecolonial contexts appearing at the Commission meetings lately.

Item 8.7


Name of Committee/Organization: Joint Council on Childcare


Date of Meeting: October 10, 2019


I attended this meeting in place of Trustee Hanson who was not available to attend.

Jim Meschino presented a VSB update on new schools with school age care: Fleming will open early 2020 with 69 seats. DL George & Tennyson going out to tender in late 2019; both will have childcare. Hamber is in design phase. Replacement schools are in the SMP. Coal Harbour will be coming online in a few years; 69 seats and in design stage. VSB total is 4358 licensed seats with 117 programs. All new projects are always run by the City first to see if there is a fit to work together. FYI: Grand opening of Nelson Elementary, 69 spaces (24 0-3, 45 3-5) on Oct 11.


City Target update:1000 spaces. Since late 1970’s the City has facilitated a total approval of 5297 and in operation, 4457 childcare spaces. Capital plan for 2019-20 has a target of 1000. In Q3, 79 new spaces approved (not in operation yet). In Q1 there were 125 and Q2 had 37. Total this year so far is 162. There are 840 plus spaces in the pipeline. City’s partnership with Province: working on delivery plan now. Also there is a new report by Jane Beech coming out soon which provides an overview on City’s involvement with childcare. A Council report of late 2018 on childcare: resulted in new partnership with the province and now City is looking at a 10-year childcare strategy. Policies and strategies are coming to accelerate the roll out of more spaces. Modular temp childcare: city has looked at this and not cost effective long term. City wants to ideally co-locate in CC’s, VSB’s, etc. Will look at modular case by case. Federal funding: $50 million per year. 4 major parties committed to maintaining this. Three commit to taking it further and Liberals will double it especially for school age. Fully universal: Greens and NDP. Conservatives, waiting for platform. Women’s Equity Strategy report: includes housing and childcare actions. 10 year strategy. DCL’s: city allocates these to community services such as childcare. 13% increase in fee. Creating 2 sub committees, on diversity and inclusion, to develop a plan of action for JCC moving forward.

Item 8.8

Liaison Trustee Report Name of Committee/Organization: Vancouver Food Policy Council




Relevant items for VSB: • There is a food component to the 6 Big Moves and there is one step in the 53 action

steps that relates specifically to food. VSB could look at how to incorporate this into itsown Sustainability plan review as well as the new Holistic Food Framework lens.

• The Council will renew its membership with the Coalition of Healthy School Food.


The VFPC Committee had a Climate Emergency Presentation by Matt Horne, Climate Policy Manager, City of Vancouver. Highlights included:

• Goal: Re emissions, -45% by 2030, negative by 2050. Source: buildings 59%,transportation 38%, & waste 4%. Other emissions related to food, etc.

• Big Move 1: A walkable city, by 2030, 90% of ppl live within an easy walk of their dailyneeds (current = 45%). Tools: land use.

• Big Move 2: Safe and convenient active transportation and transit: by 2030 2/3 of tripswill be either. Current = 52%.

• Big move 3: Pollution free cars, trucks and buses. By 2030 = 50% of KM’s driven beby zero emission vehicles. Current = 5%. Tools: new infrastructure, charging stations,parking policies, etc.

• Big Move 4: Zero emissions space and water heating by 2025. All new andreplacement heating and hot water systems will be zero emissions. Tool: heat pump,which can also provide cooling in summer.

• Big Move 5: Lower carbon construction materials and designs. By 2030 the embodiedemissions in new buildings and construction projects will be reduced by 40%.

• Big Move 6: Restored forest and coasts. By fall 2020, develop “negative emission”targets that can be achieved by restoring forest and coastal ecosystems.

• Equity: looking for a stronger equity lens with all moves and action steps.• Consumption based emissions: transport 42%, buildings 26%, food 21%, goods 12%.• EAT - Lancet report. Worth reading to learn about the development of a universal diet

for people and planet.• The 53 Action Steps: One relates to supporting emission reductions related to food.• Looking for a Fall 2020 implementation of plan.

Item 8.9


Name of Committee/Organization: Renters Advisory Committee




Nothing directly related to VSB.


The Committee is working on its Work Plan and has also designated several working groups to start on the work including:

1. Broadway plan.2. Low and moderate income housing supports.3. Improvements to standards and maintenance Bylaw and Residential Tenancy

Act.4. Supporting livability through the development process.5. Lessons learned from nearby jurisdictions.6. Discrimination in rental housing.

Item 8.10


Name of Committee/Organization: VSB Diversity Advisory Committee

Liaison Trustee: Allan Wong

Date of Meeting: Tuesday October 15th, 2019


1. Committee Member Updates – discussion regarding Pride Parade in light ofVPL and UBC exclusion (supporting the LGBTQ community)

2. Diversity Committee (review the combination of Multiculturalism and Anti-Racism Committee And PRIDE Committee of the past.) – stakeholders tocome back. Committee members wanted to share the accomplishments andefforts of the Diversity team.

3. Updates from VSB DRT Diversity Team- Raman Gill & Renee Hock & SelmaSmith

4. Timed Item 5:10 pm Presentation from Nalda Callender (Executive Directorof The National Congress of Black Women Foundation) regarding upcomingplans for VSB Anti-Racism Youth Forum event 2019-20


Stakeholder committee members discuss with their organization regarding committee structure and bring it back to the next Diversity Advisory Committee.

Moving forward with upcoming plans for VSB Anti-Racism Youth Forum event 2020.

Working on every school to have an anti-racism lead.

Updating technical wording in the SOGI policy (minor changes).

Item 8.11

1 Prepared by: J. Meschino, T. Hamer-Hayley S:\Trustee Support 2007-Current\BOARD\Board Meetings\Agendas\2019-2020\Open\19_10Oct28\Item 9.1 Luvo Lease Renewal.docx

Date: October 28, 2019 To: Board of Education From: J. David Green, Secretary-Treasurer Lisa Landry, Assistant Secretary-Treasurer Re: Luvo Lease Bylaw

Reference to Strategic Plan:

Goal 4: Provide effective leadership, governance and stewardship

Objectives:

• Effectively utilize school district resources and facilities. INTRODUCTION: This report contains a recommendation. BACKGROUND: The Vancouver Board of Education (VBE) has leased a portion of the fourth floor of 1580 West Broadway to Luvo Canada Inc. (Luvo) since March 1, 2015. On June 28, 2019 District staff and Luvo staff concluded negotiations on a new lease which will start March 1, 2020, for a term of four years plus ten months.

RECOMMENDATION(S):

IT IS RECOMMENDED:

THAT The Board of Education of School District No. 39 (Vancouver) Luvo Lease Bylaw 2019 be read a first time the 28th day of October, 2019;

THAT The Board of Education of School District No. 39 (Vancouver) Luvo Lease Bylaw 2019 be read a second time the 28th day of October, 2019;

ITEM 9.1

2 Prepared by: J. Meschino, T. Hamer-Hayley S:\Trustee Support 2007-Current\BOARD\Board Meetings\Agendas\2019-2020\Open\19_10Oct28\Item 9.1 Luvo Lease Renewal.docx

THAT the Board of Education of School District No. 39 (Vancouver) approves having all three readings of the Luvo Lease Bylaw 2019 the 28th day of October, 2019;

THAT The Board of Education of School District No. 39 (Vancouver) Luvo Lease Bylaw 2019 be read a third time the 28th day of October, 2019;

and further,

THAT the Secretary-Treasurer be and is hereby authorized on behalf of the Board, to execute and deliver the Offer to Lease and all related documents required to complete the lease of the Premises to the Tenant pursuant to the terms of the Offer to Lease.

Attachment:

AGK 56444 2 1

THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 39 (VANCOUVER)

LUVO LEASE BYLAW 2019 WHEREAS a Board of Education may dispose of land or improvements owned or administered by the Board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the “Minister”); AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 requiring a short-term lease for a term less than ten years, including all renewals, to be considered a disposition of land or improvements; AND WHEREAS Section 65(5) of the School Act requires a Board of Education to exercise a power with respect to the acquisition or disposal of property only by bylaw; AND WHEREAS:

(i) The Board of Education of School District No. 39 (Vancouver) (the “Board”) has determined and hereby confirms that the Board will not require the land and improvements known as a portion of the 4th Floor located at the Education Centre (the “Property”) for future educational purposes during the term of the lease;

(ii) the Property is facility number 3939511; (iii) the address of the Property is 1580 West Broadway, Vancouver, British Columbia,

V6J 5K8 and the legal description of the Property is:

Parcel Identifier: 023-804-301 LOT 1 BLOCK 350 PLAN LMP33768 DISTRICT LOT 526 NEW WESTMINSTER; and

(iv) the Board received an offer from Luvo Canada Inc. (“Luvo” or the “Tenant”) to lease

the Property for a term of four years plus ten months, on the terms set out in an offer to lease dated June 28, 2019;

NOW THEREFORE be it resolved as a Bylaw of the Board that the Board lease the Property to the Tenant on the terms and subject to the conditions set out in the Lease, and that the execution and delivery of the Lease be and is hereby ratified and approved.

Attachment

AGK 56444 2 2

BE IT FURTHER resolved that the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver the Lease and all related documents required to complete the lease of the Property to the Tenant pursuant to the terms of the Lease, and that all past actions of the Secretary-Treasurer in this regard be and are hereby ratified and approved. This Bylaw may be cited as “School District No. 39 (Vancouver) Luvo Lease Bylaw 2019”. Read a first time this 28th day of October 2019. Read a second time this 28th day of October 2019. Upon unanimous agreement of the Trustees of the Board in attendance, this Bylaw was read a third time on this 28th day of October 2019, and finally passed and adopted this 28th day of October 2019. Chairperson of the Board Corporate Seal Secretary-Treasurer I HEREBY CERTIFY this to be a true original of School District No. 39 (Vancouver) Luvo Lease Bylaw 2019, adopted by the Board the 28th day of October 2019. Secretary-Treasurer

1 Prepared by: J. Meschino, T. Hamer-Hayley S:\Trustee Support 2007-Current\BOARD\Board Meetings\Agendas\2019-2020\Open\19_10Oct28\Item 9.2 Board Public 2019 Oct 28.docx

Date: October 28, 2019 To: Board of Education From: J. David Green, Secretary-Treasurer Lisa Landry, Assistant Secretary-Treasurer Re: Reinbold Lease Bylaw

Reference to Strategic Plan:


Objectives:

• Effectively utilize school district resources and facilities. INTRODUCTION: This report contains a recommendation. BACKGROUND: The Vancouver Board of Education (VBE) has leased a portion of the fourth floor of 1580 West Broadway to Luvo Canada Inc. (Luvo) since March 1, 2015. Luvo subleased a portion of the leased premises to Reinbold Engineering Group (Reinbold) since November 1, 2017, with the agreement of the District. On June 28, 2019, District staff and Reinbold staff concluded negotiations on a new lease directly between the two parties which will start March 1, 2020, for a term of nine years plus nine months.

RECOMMENDATION(S):

IT IS RECOMMENDED:

THAT The Board of Education of School District No. 39 (Vancouver) Reinbold Lease Bylaw 2019 be read a first time the 28th day of October, 2019;

THAT The Board of Education of School District No. 39 (Vancouver) Reinbold Lease Bylaw 2019 be read a second time the 28th day of October, 2019,

ITEM 9.2

2 Prepared by: J. Meschino, T. Hamer-Hayley S:\Trustee Support 2007-Current\BOARD\Board Meetings\Agendas\2019-2020\Open\19_10Oct28\Item 9.2 Board Public 2019 Oct 28.docx

THAT the Board of Education of School District No. 39 (Vancouver) approves having all three readings of the Reinbold Lease Bylaw 2019 the 28th day of October, 2019;

THAT The Board of Education of School District No. 39 (Vancouver) Reinbold Lease Bylaw 2019 be read a third time the 28th day of October, 2019;

and further,

THAT the Secretary-Treasurer be and is hereby authorized on behalf of the Board, to execute and deliver the Offer to Lease and all related documents required to complete the lease of the Premises to the Tenant pursuant to the terms of the Offer to Lease.

Attachment:

AGK 56444 2 1

THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 39 (VANCOUVER)

REINBOLD LEASE BYLAW 2019 WHEREAS a Board of Education may dispose of land or improvements owned or administered by the board under the authority of Section 96(3) of the School Act, subject to the Orders of the Minister of Education (the “Minister”); AND WHEREAS the Minister issued Order M193/08 effective September 3, 2008 requiring a short-term lease for a term less than ten years, including all renewals, to be considered a disposition of land or improvements; AND WHEREAS Section 65(5) of the School Act requires a Board of Education to exercise a power with respect to the acquisition or disposal of property only by bylaw; AND WHEREAS:

(i) The Board of Education of School District No. 39 (Vancouver) (the “Board”) has determined and hereby confirms that the Board will not require the land and improvements known as a portion of the 4th Floor located at the Education Centre (the “Property”) for future educational purposes during the term of the lease;

(ii) the Property is facility number 3939511; (iii) the address of the Property is 1580 West Broadway, Vancouver, British Columbia,

V6J 5K8 and the legal description of the Property is:

Parcel Identifier: 023-804-301 LOT 1 BLOCK 350 PLAN LMP33768 DISTRICT LOT 526 NEW WESTMINSTER; and

(iv) the Board received an offer from Reinbold Engineering Group, a partnership

between Reinbold Engineering Group Inc. and Edey Consulting Inc. (“Reinbold” or the “Tenant”) to lease the Property for a term of nine years plus nine months, on the terms set out in an offer to lease dated June 28, 2019;

NOW THEREFORE be it resolved as a Bylaw of the Board that the Board lease the Property to the Tenant on the terms and subject to the conditions set out in the Lease, and that the execution and delivery of the Lease be and is hereby ratified and approved.

Attachment

AGK 56444 2 2

BE IT FURTHER resolved that the Secretary-Treasurer be and is hereby authorized, on behalf of the Board, to execute and deliver the Lease and all related documents required to complete the lease of the Property to the Tenant pursuant to the terms of the Lease, and that all past actions of the Secretary-Treasurer in this regard be and are hereby ratified and approved. This Bylaw may be cited as “School District No. 39 (Vancouver) Reinbold Lease Bylaw 2019”. Read a first time this 28th day of October 2019. Read a second time this 28th day of October 2019. Upon unanimous agreement of the Trustees of the Board in attendance, this Bylaw was read a third time on this 28th day of October 2019, and finally passed and adopted this 28th day of October 2019. Chairperson of the Board Corporate Seal Secretary-Treasurer I HEREBY CERTIFY this to be a true original of School District No. 39 (Vancouver) Reinbold Lease Bylaw 2019, adopted by the Board the 28th day of October 2019. Secretary-Treasurer

Date: October 15, 2019 TO: Board of Education FROM: Carmen Cho, Trustee RE: Notice of Motion – Public Engagement at Board Meetings Reference to Strategic Plan: Goal 2: Build capacity in our community through strengthening collective leadership

• Enhance and support opportunities for parental engagement Goal 3: Create a culture of care and shard social responsibility

• Support collaborative relationships with community partners that enhance student learning and well-being


• Support effective communication, engagement and community partnerships

PROPOSED MOTION: That VSB staff investigate how other Metro Vancouver Boards of Education manage “questions and answers” at their Public Board meetings; and provide a report outlining the processes that other Boards use by the end of January 2020. RATIONALE: The purpose of this work is to create a process that is more responsive to the community and provides staff and our Board Chair with an opportunity to answer questions in an effective manner. Our current procedure, of submitting written questions to be addressed at the end of the meeting, is flawed in that we are often not able to provide answers at the meeting, and there is no consistent process by which the community can expect to receive answers.

Item 10.1

Date: October 19, 2019 TO: Board of Education FROM: Carmen Cho, Trustee RE: Notice of Motion – Racism & Discrimination Strategic Plan Reference to Strategic Plan: Goal 3: Create a culture of care and shard social responsibility

• Support collaborative relationships with community partners that enhance student learning and well-being

• Encourage and enhance practices that support cultural, emotional, physical and mental well-being.

• Respect and celebrate all forms of diversity • Support effective, thoughtful transitions for all students at each stage of their

development

Goal 4: Provide effective leadership, governance and stewardship • Support effective communication, engagement and community partnerships

PROPOSED MOTION: BE IT RESOLVED THAT the Trustees of the Vancouver Board of Education (VSB) direct the Superintendent of Schools to create a strategic plan that includes short (1 year), medium (3 year) and long term (5 year) actions that the district will take to address racism and discrimination in Vancouver Schools. An interim report to be presented at the June 3, 2020 Policy & Governance Committee meeting.

RATIONALE: It is imperative that the Vancouver School Board develop an overarching plan to address racism and discrimination in our schools. Individuals, organizations and groups within the community have expressed a need for this work to be done.

The primary goal of this work is to develop a proactive strategy to combat racism and discrimination and to communicate this strategy to the community. This will allow parents, students, staff and stakeholders to have confidence in the policies and procedures that are in place.

The work should include (but not limited to):

• assessing what we are currently doing

Item 10.2

• conducting research • working with stakeholders (direct & indirect) • identifying and communicating a path forward with measurable outcomes that can be

tracked and regularly reported on

The Board has passed and/or given notice of motion on a number of resolutions related to anti-racism and anti-discrimination. The work envisioned in this motion would encompass and encapsulate all of the motions into a unified strategic plan.

Given the magnitude of the proposed work, the Board will need to allocate funds in the amended budget process to provide the necessary resources.

Date: October 28, 2019 TO: Board of Education FROM: Fraser Ballantyne - Trustee) RE: Notice of Motion – Vaping Reference to Strategic Plan: Goal 3: Create a culture of care and shared social responsibility

• Encourage and enhance practices that support cultural, emotional, physical and mental well-being.

PROPOSED MOTION: Be it resolved that the Trustees of the VBE direct the Superintendent of Schools to

1. complete a District wide school Signage Audit (smoking/vaporizers); 2. ensure ‘no smoking’ signage is prominently displayed at all District facilities; and 3. that this signage clearly prohibits the use of vaporizers and e-cigarettes.

RATIONALE: Whereas: Administrative Procedure 162 directs:

• That the District is committed to providing a healthy learning and working environment free from smoke and smoking related products for all students and employees.

• That smoking, for the purposes of this procedure, is inclusive of all smoking related

products including but not limited to cigarettes, vaporizers, chewing tobacco, e-cigarettes.

• That "NO SMOKING" signs shall be prominently displayed in all buildings and on

grounds.

Item 10.3

Date: October 28, 2019 TO: Board of Education FROM: Barb Parrott, Trustee RE: Notice of Motion – Supporting Lowering the Voting Age Reference to Strategic Plan: Goal 2: Build capacity in our community through strengthening collective leadership

• Enhance and support opportunities for student voice Goal 3: Create a culture of care and shared social responsibility

• Encourage and enhance practices that support cultural, emotional, physical and mental well-being

PROPOSED MOTION: That the Vancouver Board of Education support lowering the voting age to 16, and That this motion be referred to the Student Learning and Well-being Committee and the Vancouver District Students’ Council for feedback. RATIONALE: While students are still in school, seems to be an ideal time to have them vote for the first time. Thoughtful discussions about criteria, party platforms, etc can be held in class. Research assignments can be completed. With this grounding in our democratic system, these students are more likely to vote in the next election.

Item 10.4

Date: October 28, 2019 TO: Board of Education FROM: Jennifer Reddy, Trustee RE: Notice of Motion – VSB Endorsing UNDRIP Reference to Strategic Plan: Goal 1: Engage our learners through innovative teaching and learning practices. Goal 2: Build capacity in our community through strengthening collective leadership. Goal 3: Create a culture of care and shared social responsibility. Goal 4: Provide effective leadership, governance and stewardship. PROPOSED MOTION: That the Vancouver School Board affirm the application of the UNDRIP to its policies, procedures and decision-making and work to implement the Declaration. RATIONALE: WHEREAS Canada is a signatory to the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP). The Province of British Columbia has tabled a Bill to implement UNDRIP. Indigenous rights are human rights. UNDRIP contains 46 articles meant to recognize the basic human rights of Indigenous people along with their rights to self-determination. Article 14 of UNDRIP states

1. Indigenous peoples have the right to establish and control their educational systems and institutions providing education in their own languages, in a manner appropriate to their cultural methods of teaching and learning.

2. Indigenous individuals, particularly children, have the right to all levels and forms of education of the State without discrimination.

3. States shall, in conjunction with indigenous peoples, take effective measures, in order for indigenous individuals, particularly children, including those living outside their communities, to have access, when possible, to an education in their own culture and provided in their own language.

Opportunity for VSB to affirm our commitment to truth and reconciliation, build relationships and work more closely with Sḵwx̱wú7mesh (Squamish), səl̓ilwətaɁɬ (Tsleil-Waututh), xwməθkwəy̓əm (Musqueam) nations, and urban indigenous populations.

Item 10.5

vancouver board of education board meeting...that the board of education authorizes the board chair...

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