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VKC at Pharmaceutics

Mies van Steenbergen Department of Pharmaceutics

26-10-2011

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Who are we?

Department of Pharmaceutics Utrecht Institute of Pharmaceutical Sciences Pharmaceutical Sciences Faculty of Science

A lot of science

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What do we do

We work on drug delivery, the controlled release of drugs in the body. • Liposome's • Polymeric microspheres • Polymeric Micelles • Peptide based architectures • Immunology

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Home

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Why we use the VKC

A normal website is static and dependent on one webmaster who normally does not have time to update the site

In the VKC everybody can add, update and find information.

Available also outside UU Adding Functionalities

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What can we do now

Quickly place announcements Work with versions of documents with tracing

• who did what when • Rollback

Selective access • Projectleader, Scientist, Member etc

Alerts Couple calendars to outlook

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Important functionalities

Internships Project workspaces Equipment workspace with calendar Knowledge portal

• Q-book • Books • databases

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Internships

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Internships (overview)

List of project visible for everybody

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Internships (dynamic)

When hovering over the list it dynamically changes the description on the right

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Internships

Keyword driven More items, bigger words

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Internships (items)

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Conclusion Internships

Easy uniform layout Every “scientist” can upload an maintain his/her info

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Equipment workspace

Old situation • Paper agenda’s • Dirty /unreadable • Lost • First need to go to the equipment

New Situation • Online Agenda • History (tracking) • Couple most used calendars to outlook

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Equipment Workspace

List of equipment

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Equipment Workspace

Quick overview

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Equipment Workspace

Easy making reservations

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Equipment Workspace

Overview of users • Makes it more easy to track who made mistakes, damage

etc

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Conclusion Equipment Workspace

Ease of access Efficient booking No used yet

• Maintenance alerts • logbook

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Q-book

Collection of Standard Operation Procedures (SOP) • Documents (Word, Excel. PPT) • Directly editable • Chapters

• Rules • Equipment • Preparation • Analysis • Etc

• Metadata

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Q-Book

History • 1990 the group decided to document al standard

procedures • First a folder with printed documents • Later an internal website

• Bad protection (general password)

• Index extremely difficult to maintain

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Q-Book

Different ways of accessing the documents • Via Chapters • Full document view via cloud • Text search

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Chapters

Q-Book

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Q-Book

Search with Cloud

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Q-Book

Search full text

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Q-Book

Edit Menu • Edit in Word

• Publish Major Version

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Q-Book

Version history, control

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Q-Book

Meta data

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Conclusion Q-Book

Dynamic, controllable, open system

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What did it gain?

Information is accessible to all group members • Everywhere • Allways

Easy check equipment Backup

Drawback

• Dependent on infrastructure, network, servers

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General Conclusion

To win you need to score most