VOLUNTEER HANDBOOK

2 0 1 7 INDIANA DEPARTMENT OF REVENUE

1

Table of Contents

Welcome Letter .................................................................................................................2

2017 Agency Update.........................................................................................................3

Contact the Indiana Department of Revenue ....................................................................4

Stay Informed....................................................................................................................5

Contact Other States’ Departments of Revenue ...............................................................6

Volunteer Information ...................................................................................................... 7

Recent Tax Filing Changes ............................................................................................... 8

Additional Topics.............................................................................................................. 9

Reminders ....................................................................................................................... 10

2018 Due Date Table for Individual Income Tax ........................................................... 13

Nine Steps to Completing an Indiana Tax Return .......................................................... 14

Choosing the Proper Indiana Tax Form - Quick Reference ........................................... 15

State Residency Examples .............................................................................................. 16

Additional State Residency Considerations .................................................................... 17

Additional Resources ...................................................................................................... 19

District Office Locations................................................................................................. 20

Appendix A: State Questionnaire ................................................................................... 21

About the Cover: This cover features pictures from the 2016 Indiana Bicentennial Torch Relay, which inspired

and unified Hoosiers as one of the major commemorative events of the 2016 Bicentennial celebration. The

torch, passed from one torch bearer to another, passed through all of Indiana’s 92 counties and covered 3,200

miles over a five week period between September 9, 2016 and October 15, 2016. Photos courtesy of Sadie Lebo.

Disclaimer: Every attempt is made to provide information that is consistent with the appropriate statutes, rules,

and court decisions. Any information that is not consistent with the law, regulations, or court decisions is not

binding on either DOR or the taxpayer. Therefore, the information provided herein should serve only as a

foundation for further investigation and study of the current law and procedures related to the subject matter

covered herein.

2

Dear Volunteers,

The Indiana Department of Revenue (DOR) would like to thank you for donating your valuable time to

help your fellow Hoosiers complete their 2017 tax returns. It is because of people like you that Indiana’s

low-income, elderly, and special-needs populations have the opportunity to file their taxes at no cost. We

hope the information included in this handbook will help make your job as a volunteer easier.

I want to call your attention to a couple of things as you work with your clients for the upcoming filing

season:

DOR continues to lead the nation in preventing identity theft and fraud. Every tax return is

reviewed in our system in hopes of staying ahead of this growing concern. We appreciate the

cooperation from the tax practitioner community and hope you share information with your

clients about keeping their identities and tax returns safe as well as encouraging them to respond

quickly to requests for information from our agency.

By 2018, payments will transition to DOR’s new electronic payment portal called DORpay.

DORpay will function similar to the ePay system but will have a new look and feel that matches

DOR’s other online systems.

Please visit and bookmark the volunteer webpage located at www.in.gov/dor/4486.htm for help finding

answers to any of your questions that are not covered in this booklet. This website also offers direct

access to all our forms, as well as volunteer basics and additional resources.

DOR and your communities appreciate your commitment to making a difference for those in need. Your

input can make this an even better product for next year. If you have comments or suggestions, do not

hesitate to submit those to us. You can email your input to our Business Education Outreach Coordinator

at bizoutreach@dor.in.gov.

Best regards,

Adam J. Krupp

Commissioner

3

2017 Agency Update

Our Mission

To serve Indiana by

administering tax laws

in a fair, secure and

efficient manner.

Our Vision

To be recognized as the

premier tax

administrator in the

nation and a great place

to work.

Our Purpose

To provide great

government service at a

great value to our

customers.

Our People

600+ hard-working

passionate Hoosiers

serving the State of

Indiana

Department Reorganizations and Name Changes

DOR is pleased to announce we have reorganized the Audit Division (previously referred to as

Enforcement). It now consists of two separate divisions: Audit Operations and Audit & Compliance

Support. The Motor Carrier Services and Special Tax division has been split into two with the Special

Tax division now reporting to Audit Operations.

The following areas have been renamed:

Returns Processing Operations (previously referred to as Returns Processing Center)

Customer Service (previously referred to as Tax Administration)

Payment Services (previously referred to as Collections)

Payment Services—Agent Assistance (previously referred to as Collections—Agency Services)

East/West Audit Team (previously the Out-Of-State Auditors District)

4

Contact the Indiana Department of Revenue

Whether it is a question about an Indiana tax return you are preparing, where to find forms online, or an

electronic filing question, DOR is ready to help you in any way possible.

DOR’s office hours are Monday through Friday, 8 a.m. to 4:30 p.m. (EST).

General Preparation Inquiries

Phone: (800) 462-6320 (enter 4367)

Online: www.in.gov/dor/3863.htm

Indiana Individual Electronic Filing Questions

Phone: (317) 615-2550

Email: altfilemgr@dor.in.gov

If you are outside of the Indianapolis calling area, please follow these instructions:*

1. Dial 1-800-860-4444 (toll-free number).

2. Listen for the prompt.

3. Enter authorization code 85011-3203-95469.

4. Listen for the prompt.

5. Dial one of the phone numbers from above, including the area code.

*Please DO NOT give this toll-free number to anyone else. This number is for volunteer use only.

Librarians, customers, etc., should use the individual income tax line at (317) 232-2240.

Indiana Forms Order No Longer Available After careful review of the forms being used and submitted to DOR each year, we have reduced the

number of forms and booklets printed by the agency. Because of this reduction, DOR will not be able to

provide tax practitioners and volunteers with printed forms and booklets.

Volunteers are encouraged to go to our current year forms website (www.in.gov/dor/3489.htm) where

they can get any Indiana individual tax form and instructions at their convenience.

5

Stay Informed

In addition, DOR offers several other ways for you to learn about important tax updates at your

convenience.

Email Subscriptions

The State of Indiana offers GovDelivery’s Email and Digital Subscription Management service. This tool

makes it much easier for tax professionals to get the information they need. To register:

1. Visit DOR’s home page: www.in.gov/dor.

2. Click the “! Subscribe for e-mail updates” link.

3. Follow the registration steps.

Subscribe to email updates on DOR’s tax professional page at www.in.gov/dor/3338.htm.

Social Media/Blogs

Visit and like us on Facebook: www.facebook.com/INRevenue

Follow us on Twitter: www.twitter.com/INRevenue.

Follow us on Instagram: www.instagram.com/INRevenue/

Subscribe to our Tax Talk Blog: www.in.gov/dor/3877.htm

Additional Information

To access tax forms, information bulletins, commissioner’s directives, tax publications, and more, visit

our website: www.in.gov/dor/3330.htm.

6

Contact Other States’ Departments of Revenue

If a client has income taxed by both Indiana and another state, you may have to file a tax return with the

other state’s revenue department. Below is the most current contact information for neighboring state

revenue departments.

Illinois Department of Revenue

P.O. Box 19010 Taxpayer Assistance: (800) 732-8866

Springfield, IL 62794-9010 Forms Order Line (24 hrs): (800) 356-6302

Website: www.revenue.state.il.us

Kentucky Department of Revenue

501 High Street Taxpayer Assistance: (502) 564-4581

Frankfort, KY 40601 Forms Order Line: (502) 564-3658

Website: www.revenue.ky.gov

Michigan Department of Treasury

Lansing, MI 48922 Taxpayer Assistance: (517) 373-3200

Website: www.michigan.gov/treasury Forms Order Line: (517) 636-4486

Ohio Department of Taxation

4485 Northland Ridge Blvd. Taxpayer Assistance: (800) 282-1780

Columbus, OH 43229 Forms Order Line: (800) 282-1782

Website: www.ohio.gov/tax

7

Volunteer Information

Review Your Materials

To view a complete list of 2017 legislative changes affecting DOR, visit:

www.in.gov/dor/reference/files/Summary2017.pdf.

Keep It Confidential

You will be given personal information by the taxpayer who will trust you to keep this information

confidential. Do not disclose any personal information or discuss the information in front of other

taxpayers. If it is necessary to discuss a taxpayer’s situation with another volunteer, please do not use the

taxpayer’s name.

Mailing Instructions Mailing instructions for individual income tax returns are determined by payment status:

If enclosing payment, mail to: P.O. Box 7224, Indianapolis, IN 46207-7224

Mail all other returns to: P.O. Box 40, Indianapolis, IN 46206-0040

Correspondence regarding individual tax issues should be mailed to: P.O. Box 7207, Indianapolis,

IN 46207-7207.

Payment of Tax Owed

Volunteers cannot take payment of tax owed by their clients. The best way for your client to pay taxes

owed is electronically. Please see the information below on online payment options.

If your client owes and wishes to pay by mail, he/she can submit a check or money order (made payable

to the Indiana Department of Revenue). If your client does pay via check, be sure he/she includes the

proper payment form, the tax year the check is for, and his/her Social Security number (SSN) or

individual taxpayer identification number (ITIN).

Online Payment Portals

DORpay:

https://dorpay.dor.in.gov/

By 2018, DORpay will replace ePay. DORpay may be used to submit individual

estimated tax payments and can be used to schedule a payment up to 90 days in

advance. DORpay offers a Quick Step Guide for easy start up at

www.in.gov/dor/reference/files/dorpay-guide.pdf

INtax Pay:

www.intaxpay.in.gov

Individuals who have received a bill after the tax season ends may be able to set up a

payment plan for an individual liability online. The taxpayer must have the case number

found on the bill, owe more than $100, and pay 20 percent down.

8

Recent Tax Filing Changes

The following highlights some of the key changes to Indiana’s tax laws over the past few years. For a

complete listing of all the changes for 2017 and changes that go into effect in 2018, please see:

www.in.gov/dor/reference/files/Summary2017.pdf.

How to Find Code Cites and Enrolled Acts Online

To get more information about all the recently passed legislation or to read the bills in their entirety, go to

the Indiana General Assembly’s website at https://iga.in.gov/.

On the Indiana General Assembly’s website, do the following:

1. At the top of the page, click Laws and then select Indiana Code. Every title of the Indiana Code

appears on this page.

2. Click the title you want to review.

3. Next, choose the Article you want to review. All the chapters in the article are listed on the left

side of the page.

4. Click the chapter you want to review. All sections of the chapter will appear, including the

section of the Indiana Code you want to examine.

To see the bill containing the specific language, do the following:

1. Click the Legislation link on the top of the Indiana General Assembly’s webpage.

2. From there, click Bills and scroll to the bill number you want.

3. When you find the bill, click Latest Version to pull up the Enrolled Act.

4. Open the PDF of the bill to find the relevant piece of legislation by looking for its SECTION

number.

Individual Income Tax

The following changes affect the filing of the Indiana individual income tax return:

Effective July 1, 2017, a taxpayer may take a deduction in determining Indiana adjusted gross

income for repayment amounts under a previous years claim of right that are allowable for

deduction for federal income tax purposes. See page 8 for more information.

Effective Jan. 1, 2018, the limit on the deduction for an individual or individual’s spouse for the

individual’s service in an active or reserve component of the armed forces is increased from

$5,000 to $6,250, and removed the age requirement that the recipient of the benefits be at least 60

years old to qualify for the deduction.

For taxable years beginning after December 31, 2018, the addback of any deduction allowed on a

taxpayer's federal income tax return for wagering taxes is reduced. There is a phased-in reduction

of the addback from 2019 to 2025. For taxable years beginning after December 31, 2025, a

taxpayer is not required to add back any amount of a deduction allowed on the taxpayer's federal

income tax return for wagering taxes.

9

Additional Topics

Indiana Add-Backs

Taxpayers must complete a federal tax return (Form 1040, 1040A, or 1040EZ)* through the federal

adjusted gross income (AGI) line before beginning to figure their Indiana individual income tax return.

Although it is true that most of the expenses and deductions used to figure your federal taxes also are

allowed on your Indiana tax return, in fact not all of them are. Some of these will have to be “added

back.”

*Plus Forms 1040NR/1040NR-EZ, filed by U.S. nonresident aliens

When certain add-backs are eliminated, they no longer are required to be added back. See the instructions

in the IT-40 Instruction Booklet (www.in.gov/dor/5695.htm) for specific add-back instructions and how

the elimination of these add-backs might impact a state tax filing.

Claiming Both the Renter’s Deduction and Homeowner’s Property Tax Deduction

It is possible for individual taxpayers to claim both the renter’s deduction and the homeowner’s property

tax deduction in the same year.

Example. Sue and Mack each owned their own home. They married in 2017. They sold both of their

homes during the year and began renting. They are eligible to claim a property tax deduction on the

combined property taxes paid on both homes if they are filing a joint return (limited to $2,500 total). They

are also eligible to claim a renter’s deduction based on them paying rent during the year (limited to

$3,000 total).

Repayment of Previously Taxed Income Deduction Beginning with tax year 2017, Indiana allows for a deduction for the repayment of previously taxed

income, also known as “claim of right,” if:

The taxpayer reported the income to Indiana in a previous year,

Repaid some or all of it this year, and

For federal tax purposes, the taxpayer is eligible to:

o Claim the repayment as an itemized deduction, or

o Claim a credit based on the repayment amount.

Example 1. Ryan was a full-year Indiana resident in 2016, and received $1,700 unemployment

compensation that year. He reported the full amount on his 2016 federal and Indiana income tax returns.

In March of 2017 Ryan found out he had to repay $345 of that compensation; he repaid it that summer.

For 2017 federal tax purposes he is eligible to claim an itemized deduction* based on the $345 amount

repaid. Ryan is eligible to claim the $345 amount as a repayment of previously taxed income as a

deduction on his 2017 state tax return.

*In this example Ryan is not required to claim itemized deductions when figuring his federal taxable

income; he may have opted to use the standard deduction instead. Regardless, he is still eligible to claim

the deduction on his state tax return.

Note: An adjustment will need to be made if an unemployment compensation deduction was claimed on

the return in the year the income was reported. To do this, reduce the amount previously reported by the

amount repaid and refigure the deduction based on the reduced amount. Subtract the difference from the

repayment amount to be deducted.

10

Example 1, continued. Ryan claimed a $73 unemployment compensation deduction on his 2016 state tax

return. He refigured the deduction based on the reduced $1,355 compensation ($1,700 - $345), which

reduced the deduction by $15. Ryan will report the $330 net difference ($345 repayment minus the $15

reduced deduction amount) as the repayment of previously taxed income deduction.

Example 2. In 2017, Cynthia repaid $3,400 of income originally reported on her 2015 federal and Indiana

state tax returns. She claimed a credit on her 2017 federal tax return based on the $3,400 amount repaid.

Cynthia is eligible to claim the $3,400 amount as a deduction.

Example 3. Ashley moved to Indiana in 2016, and filed her first state tax return with Indiana that year. In

2017 she repaid $2,700 income originally reported on her 2014 federal income tax return. Since this

income was not reported to Indiana in 2014, she is not eligible to claim a deduction for the amount of the

repayment.

Important: Indiana does not tax Social Security income. Therefore, any amount of Social Security

income repaid in a subsequent year is not eligible for a deduction (because Indiana has not previously

taxed this income).

Note: Make sure taxpayers know to keep a copy of their records detailing the required repayment as

DOR can require them to provide this information at a later date.

Enter code 630 on Schedule 2 under line 11 if claiming this deduction.

County Tax Rate Chart Has a Different “Look”

Counties no longer have both a resident and nonresident tax rate. Instead, they just have one rate, the

“county tax rate.” While this change will have no impact on Indiana residents who live in an Indiana

county on January 1 of the tax year, it may impact nonresidents who work in Indiana on January 1 of the

tax year, and file Forms IT-40PNR and IT-40RNR.

Injured Spouse Filing Information

The information listed here pertains to injured spouse claims for agency offsets only and does not cover

the process for liability offsets:

The tax return can be prepared and filed as normal, but the refund will be held for 60 days before

the monies are sent to the requesting agency to process any valid injured spouse claims.

The taxpayer receives a letter from the offset agency (Child Support, Department of Family and

Social Services, or Department of Workforce Development) indicating that a tax refund will be

intercepted to pay an outstanding amount due to that agency.

That agency sends a letter to the taxpayer advising that if an injured spouse wants to claim their

portion of the state refund, they are required to submit a written request to that agency within a

certain number of days from the date of the letter. If that period has passed without response, the

injured spouse claim cannot be submitted for that tax year.

Once the agency receives the taxpayer’s response, that agency will fax DOR a list that authorizes

our department to complete a spousal split for the taxpayer.

DOR will request any information necessary to complete the injured spouse claim directly from

the taxpayer.

The taxpayer should submit additional information to DOR as requested, so that the claim can be

reviewed. DOR cannot complete a spousal split for any taxpayer if the offset agency has not

approved them on the list. Attaching the allocation worksheet to the tax return alone would not be

enough.

11

Depending on the receipt of documentation requested by DOR, several scenarios may occur:

DOR may process the request and release the funds directly to the taxpayer.

The information may be received too late to prevent the monies from offsetting to the

agency, but the agency might release the refund after DOR has processed the spousal

split.

Any documents requested that were not timely returned to DOR for processing will be

completed but can be denied by each agency depending on the individual agency’s cut-

off dates.

Reminders

Mail/Address Changes

Please reinforce that taxpayers should not ignore mail from the Indiana Department of Revenue and that

they need to open it immediately. Assure them that it could be something very simple, such as needing a

copy of a W2 or a schedule, or a letter asking to verify their identity. A prompt and complete response is

necessary to continue the processing a return.

Mail from DOR, including identity confirmation letters, will not forward.

To update an address, please our website at: www.in.gov/dor/3795.htm.

Certified Forms

Only use forms that were provided by DOR or tax preparation software that has been certified and

approved by DOR. Also, make sure your software is updated regularly. Older versions do not contain

the most current versions of the forms or county tax rates. Using unapproved forms or old forms will

cause delays in processing and delay refunds. To see a list of certified software developers, visit:

www.in.gov/dor/3848.htm.

Federal Extensions

Make sure to indicate in the appropriate checkbox that the taxpayer is filing a federal extension. No

separate extension is necessary for the state return if the taxpayer indicates they have filed (and qualify

for) a federal extension.

Do Not Use Commas Enter dollar amounts without using commas (e.g. 1000 not 1,000).

Losses (or Negative Entries) Report losses using a negative sign (e.g. -505, not <505> or (505)).

Round Dollar Amounts Note that, every line on which an amount can be entered has “.00” already filled in. This is to remind you

that rounding is required when completing the tax return. When a dollar amount you have to enter ends in

0, 1, 2, 3, or 4, round the amount down to the nearest whole dollar. When it ends in 5, 6, 7, 8, or 9, round

the amount up to the nearest whole dollar.

Enclosing Schedules, W-2s, etc.

For paper filings: You will find an enclosure sequence number in the upper-right corner of each schedule.

Be sure to put your completed schedules in sequential order behind the IT-40 when assembling your tax

return. Do not staple or paper clip enclosures. If you have a schedule on which you’ve made no entry, do

not enclose it unless you have completed information on the back of it.

12

Include All Necessary Schedules

Please ensure that all necessary and required schedules are included when submitting paper returns. Any

missing schedules will delay processing. This happens quite frequently. However, if you or your client

has already e-filed, do not submit a paper return. Also, if you are submitting a PFC after e-filing, do not

send a paper return with the payment. Finally, if you do file a paper return, please remit your payment

with the return.

Income Statements Income statements (e.g. W-2, 1099s, certain IN K-1s with nonresident partners/shareholders) must be

included with a paper return to claim Indiana credit for state and/or local withholding. Do not send W-2s

with information on the front and back. Only send single-sided withholding statements.

Typos/Missing Digits

Double check the SSN on the return to make sure it is correct. Also, check direct deposit account numbers

entered.

When Complete

Do not black out the 1D barcode found at the bottom of some forms. We use that information to quickly

and efficiently process those forms. Also, if you are sending photocopies of returns, please make sure

they are legible. Finally, ensure all schedules match the form type being submitted (for example,

Schedule CT-40PNR with a Form IT-40PNR).

Accepted/Rejected Returns

If you are E-Filing, check online to be sure that your forms were accepted and to avoid any extra delays.

Duplicate Filing

This usually occurs when a taxpayer files their return electronically and then sends DOR a paper copy

“just to be safe,” or they send a copy of the return with their payment. After a duplicate filing is

identified, a department employee must go into the tax processing system to mark the second return as

“informational only”. This does not cause a problem for the taxpayer, but it does slow down processing of

other returns and payments.

Payment Documentation Issues

Each year, tens of thousands of checks are submitted to DOR without the necessary identifying

information. The majority of these are generated by third-party bill pay services which do not have a copy

of the payment voucher needed (in addition to the check) for proper processing. Taxpayers are

encouraged to use the appropriate electronic payment method through DOR. It is efficient and cost-

effective and helps to reduce the likelihood of a payment being misapplied.

Use of non-DOR returns or coupons increases the likelihood of processing errors and misapplied

payments. Examples include, but are not limited to: sending the cover sheet from Turbo Tax with a

payment; handwritten notes with a check; and, vouchers missing the scan line. Do not use someone else’s

voucher with the original person’s name whited out and written or typed over; the scanner reads the scan

line and will use the original taxpayer’s information, not what is written on the form or voucher.

Save and Make Copies

Taxpayers should have and keep a printed copy of their return and all relevant paperwork.

13

2018 Due Date Table for Individual Income Tax Filers

Date Form Type/Filing/Payment Activity

01/16/18 Farmer/fisherman (2/3rd rule): only one est. payment due

01/31/18 File IND return, pay tax due, no 4th installment payment due

03/01/18 Farmer/fisherman (2/3rd rule): file return/pay by March 1, no est. tax due

04/17/18 IT-40; IT-40PNR; IT-40RNR; IT-40ES; ES-40 (1st est. installment period); IT-9

06/15/18 IT-40ES; ES-40 (2nd est. installment period)

07/02/18 SC-40; IT-40/IT-40PNR filing due date if claiming unified tax credit for the elderly

(not including extensions)

09/17/18 IT-40ES; ES-40 (3rd est. installment period)

11/14/18 State filing due date if filing under extension (federal Form 4868 and/or IT-9)

01/15/19 IT-40ES; ES-40 (4th est. installment period)

01/31/19 File IND return, pay tax due, no 4th installment payment due

03/01/19 Farmer/fisherman (2/3rd rule): file return/pay by March 1, no est. tax due

14

Nine Steps to Completing an Indiana Tax Return

1. Complete the federal return first. ***

2. Determine state residency and filing status.

3. Choose the proper tax form.

4. Refer to the tax booklets and their indexes to complete the forms.

5. Enclose the state copies of the W-2 forms and 1099s (if filing by paper).

6. Have the taxpayer sign and date the tax return. For joint returns, both the taxpayer and the spouse

must sign it.

7. Include the taxpayer’s phone number. Without this information, DOR may have to send a letter

instead of making a phone call, which can slow the taxpayer’s refund.

8. Be sure the taxpayer writes their Social Security number on the check or money order submitted to

DOR if the taxpayer is not paying online or by phone.

9. If filing by paper, select the correct label and place it on the envelope. (The filing address may be

found in the 2017 IT-40 instruction booklet.)

*** If the taxpayer is not required to file a federal return, she may still be required to file an Indiana

return. An Indiana resident is required to file an Indiana individual income tax return if the taxpayer’s

gross income is more than the total exemptions.

Attachments

If mailing a tax return, please do not staple or clip any of the information together. Just include it loose

in the envelope. Stapling or clipping the tax return and additional materials will slow the return’s

processing and possibly delay the taxpayer’s refund.

Indiana Freefile

INfreefile continues for 2018. Multiple vendors offer state and federal tax preparation for free for

qualified taxpayers.

INfreefile offers many advantages to both the state and Indiana taxpayers:

1. A mature and robust set of systems provided by multiple vendors allows taxpayers to file both

federal and Indiana taxes together through one system.

2. These services are free to qualified Indiana taxpayers based on negotiated rules. Details on the

vendors and the qualifications of this free service are at www.freefile.dor.in.gov.

3. Electronic filing of individual tax returns provides taxpayers with faster service, especially when

refunds are due.

4. INfreefile supports EIC filing and makes it much quicker and easier than ever.

5. More information is available at www.freefile.dor.in.gov.

15

Choosing the Proper Indiana Tax Form – Quick Reference

IT-40 – Full-year resident

SC-40 – Indiana resident for more than six months who is age 65 or older by Dec. 31, 2017, with an

income of less than $2,500 (not including Social Security income). If married filing jointly and only one

is age 65 or older, the income must be less than $3,500. If married filing jointly and both age 65 or older,

the income must be less than $5,000. If the taxpayer’s income is between these amounts and $10,000, file

Form IT-40 instead and claim the tax credit for the elderly. The taxpayer cannot have been in prison for

more than 180 days of the year. If the taxpayer’s spouse (age 65 or older) died after Dec. 31, 2017, only

the surviving spouse can a claim credit on his or her behalf.

IT-40PNR – Indiana resident for less than a full year or not at all and has any taxable income from

Indiana; married filing jointly and one spouse is an Indiana resident while the other spouse is not (such as

a military spouse).

IT-40RNR – Residents of Kentucky, Michigan, Ohio, Pennsylvania, or Wisconsin whose only Indiana-

source income is from wages, tips, or salaries.

16

State Residency Examples

Full-year IT-40 Resident

Joe and Mary Byrd are retired and have lived in South Bend, Indiana, for 55 years. Because Mary cannot

tolerate the cold, the Byrds have purchased a home in Florida. They live in Florida from November to

March.

The Byrds are full-year residents of Indiana because they maintain their South Bend residence. Even

though they own property in Florida, they have always intended to return to Indiana. The Byrds own their

house in South Bend and are eligible to take the homeowner’s property tax deduction on their Indiana

property. Because the Byrds are full-year residents, all their income is subject to Indiana tax. Although

they have no dependents, because of the deductions they will claim, the Byrds will file their Indiana taxes

using the IT-40.

Part-year Resident

Martha Smith lived and worked in California for United Airlines from Jan. 1 until May 30 of the tax year.

On June 1 she moved to Indiana, bought a home in Brownsburg, and started working for United Airlines

in Indianapolis. She sold all her property in California and rented an apartment in Indiana until she found

a house to buy.

Martha is a part-year resident of Indiana. She is eligible to claim the renter’s deduction based on the

amount of rent paid on her Brownsburg residence. The income she received after moving to Indiana is

subject to Indiana adjusted gross income tax. The California income received before moving to Indiana is

subject to California tax laws, and she must contact California to determine what kind of return she must

file for that state. Martha will file her Indiana taxes using the IT-40PNR.

Note: Even though Martha purchased an Indiana home, she will not pay any property tax due on the home

until next year. Next year she will be able to claim the homeowner’s property tax deduction.

Full-year Nonresident

Vincent Walls lived in Mount Vernon, Illinois, but worked in Evansville, Indiana, all of 2017. The

income that he earned while working in Indiana is subject to Indiana adjusted gross income tax and

county tax. Vincent is a full-year Indiana nonresident and will file his Indiana taxes using the IT-40PNR.

Reciprocal Nonresident

Bill Brown lives in Louisville, Kentucky. He works in Clarksville, Indiana, and his Indiana employer

withholds Indiana state and county income tax. Because Bill has only wage income from Indiana sources,

he should file Form IT-40RNR. Bill will then report his Indiana income on his Kentucky return and pay

Kentucky income tax on that income. The reciprocal states are Kentucky, Michigan, Ohio, Pennsylvania,

and Wisconsin. If Bill lived in any state other than Kentucky, Michigan, Ohio, Pennsylvania, or

Wisconsin, he would be considered a full-year nonresident and would be treated just like the example

under “Full-year Nonresident.”

17

Additional State Residency Considerations

Below is additional information to help you assist our most commonly served taxpayers: elderly

taxpayers, foreign college students, military personnel, and out-of-state college students.

Elderly Taxpayers

Elderly taxpayers have special exemptions, deductions, and credits they are allowed if they meet certain

specifications. First, you should consider the taxpayer’s age and income to choose which tax form to file.

See the quick reference on pages 13 in this booklet for more help choosing the proper form.

Unified Tax Credit for the Elderly

If a taxpayer has reached the age of 65 on or before the end of the tax year and does not qualify to file the

SC-40, he or she still may be eligible for the Unified Tax Credit for the Elderly. See page 24 the IT-40

instruction booklet for more details.

Social Security Benefits

Elderly taxpayers who receive Social Security benefits may be required to report this income on their

federal income tax returns. Indiana does not tax these benefits. Therefore, if the taxpayer’s Social

Security benefits were included in the federal adjusted gross income reported on Line 1 of Form IT-40,

the same amount should be deducted on Schedule 2, Line 5.

Railroad Retirement Benefits

Taxpayers receiving railroad retirement benefits may be required to report this income on their federal

income tax returns. Indiana does not tax these benefits if they are issued by the U.S. Railroad Retirement

Board. If the benefits have been included on the federal Form 1040, Line 16b and/or 20b, or Form 1040A,

Line 12b and/or 14b, the same amount should be deducted on Form IT-40, Schedule 2, Line 6.

Civil Service Annuity Deduction

If the taxpayer included federal civil service annuity payments on his or her federal filing and the

taxpayer is 62 years old or older, he or she may be able to deduct up to $16,000 of federal civil service

annuity payments. Also, a surviving spouse now is eligible to claim the deduction, with no age restriction.

See the IT-40 booklet for details on Schedule 2, Line 11.

Foreign College Students

Indiana residency depends on the student’s federal residency status. A determination of resident or

nonresident alien status and treaties with the student’s foreign country must be considered. The green card

test and the “substantial presence” test determine a resident alien status. Most foreign students are in the

United States on an F, a J, or an M visa. After all these considerations are taken into account, the federal

adjusted gross income must be determined.

Foreign students who are nonresident aliens for federal purposes are not Indiana residents and should file

Form IT-40PNR to report their Indiana income.

Example: Frederick Lantz is a nonresident alien student at Indiana University in Bloomington, Indiana.

He worked as a teacher’s aide during his junior and senior years at school and did not go home to

Germany during his four years of study at IU. Fred plans to return to Germany after his studies are

completed. He is a nonresident for Indiana tax purposes because he has never established a permanent

residency in Indiana. Fred will file his Indiana taxes using the IT-40PNR.

18

Note: Even though Fred is a full-year nonresident, he is considered a Monroe County resident for county

tax purposes. He will owe Monroe County tax at the resident rate on any Indiana-source income.****

Military Personnel

Military personnel serving outside the United States and Puerto Rico on the filing due date receive an

additional 60 days to file. Those serving in an area declared a combat zone on the due date has an

additional 180 days after leaving the combat zone to file. See the instructions in the IT-40 booklet for

more information about military personnel.

Example: Jeffery Hamilton entered the military when he was 18. At that time he was living with his

parents in Bluffton, Indiana. Jeffery completed his basic training in South Carolina and was stationed in

Hawaii for three years.

Jeffery remains a legal resident of Indiana during this period of his military service because he was an

Indiana resident at the time he enlisted. He must file Form IT-40 as a full-year resident of Indiana and

report all his income on the Indiana tax return.

Note: Because Jeffery was stationed outside Indiana the entire year, he will not owe any county tax. He

should enter “00” (out-of-state) in the county of residence and county where worked boxes on the IT-40.

Out-of-state College Students

Out-of-state college students generally maintain their legal residence in their home states, even though

they might live in Indiana 9 months of the year and pay rent for 12 months. If such a student earned any

income while living in Indiana, he or she must file an IT-40PNR as a nonresident or the IT-40RNR if he

or she is a resident of a reciprocal state. The reciprocal states are Kentucky, Ohio, Michigan,

Pennsylvania, and Wisconsin.

Example: Susan Butler lived with her mother and father in Butte, Montana. She moved to Terre Haute,

Indiana, to study at Indiana State University. She continued studying in Terre Haute for four years, going

home during the summer and for school vacations. Susan worked in the ISU bookstore during her last two

years of school. She is a nonresident of Indiana because she never established residency in Indiana. Susan

will file her Indiana taxes using an IT-40PNR and will include her Indiana-source income on Indiana’s

Schedule A, Columns A and B.

Even though Susan is a full-year nonresident, she is considered a Vigo County resident for county tax

purposes. She will owe Vigo County tax at the resident rate on her ISU bookstore income. ****

****A note about county residency.

An individual may be subject to county tax in Indiana even though he or she is not a resident of Indiana

(or of the United States, for that matter). Following is the criteria used to determine Indiana county

residency.

An individual will be treated as a resident of the county based on the following:

Where the individual maintains his or her home (if he or she has only one home);

If that does not apply, then where the individual is registered to vote;

If neither of the above applies, then where the individual registers his or her vehicle;

If none of the above apply, then where the individual spends the majority of his or her time in Indiana

during the tax year in question.

19

Additional Resources

The following resources are available to tax practitioners and their clients.

Volunteer Website

For more information and additional resources, please visit DOR’s volunteer website at

www.in.gov/dor/4486.htm.

2017 Tax Forms and Schedules

Forms and instructions are available online at www.in.gov/dor/5506.htm.

Where’s My Refund?

There are several ways to check the status of a refund. You will need to know the exact amount of the

refund and the Social Security number entered on the tax return. Then, do one of the following:

Call (317) 233-4018 for automated refund information.

Go to www.in.gov/dor/3336.htm and click on: Where’s my refund?

Call (317) 232-2240 Monday through Friday, from 8 a.m. to 4:30 p.m. EST, and a customer service

representative will help you.

Latino Outreach

If you need to speak with a bilingual tax assistant at the Department of Revenue’s call center, you can call

(317) 232-2240 Monday - Friday, 8 a.m. to 4:30 p.m. EST. Select option 2.

20

District Office Locations

If you or a client has questions, a list of DOR district offices is provided at

www.in.gov/dor/3390.htm. If you are a volunteer and have preparation questions, you may call

(317) 233-4017 and a tax analyst will be happy to assist you.

Indianapolis (Main Office)

Indiana Government Center

North, Room N105

100 N. Senate Avenue

Indianapolis, IN 46204

(317) 232-2240

Bloomington 414 Landmark Avenue

Bloomington, IN 47403

(812) 339-1119

Clarksville Physical Location

1200 Madison Street Suite E

Clarksville, IN 47131

(812) 282-7729

Mailing Address

P.O. Box 3249

Clarksville, IN 47131-3249

Columbus 3520 Two Mile House Road

Columbus, IN 47201

(812) 376-3049

Evansville 500 S. Green River Road

Goodwill Building

Suite 202

Evansville, IN 47715

(812) 479-9261

Fort Wayne 1415 Magnavox Way

Suite 100

Fort Wayne, IN 46804

(260) 436-5663

Kokomo 124 W. Superior Street

Kokomo, IN 46901

(765) 457-0525

Lafayette 100 Executive Dr.

Suite B

Lafayette, IN 47905

(765) 448-6626

Merrillville 1411 E. 85th Ave

Merrillville, IN 46410

(219) 769-4267

Muncie 3640 N. Briarwood Lane

Suite 5

Muncie, IN 47304

(765) 289-6196

South Bend 105 E. Jefferson Blvd.

Suite 350

South Bend, IN 46601

(574)291 -8270

Terre Haute

30 N. 8th Street, 3rd Floor

Terre Haute, IN 47807

(812) 235-6046

Note: Addresses and telephone numbers are

subject to changes. Check your local

listings.

21

Appendix A

State Questionnaire 2017 Indiana State Income Tax Return Electronic Filing Questionnaire

Residency Information

1. What Indiana County did you live in on January 1, 2017? ____________________

2. What Indiana County did you work in on January 1, 2017? ____________________

3. What Indiana County did your spouse live in on January 1, 2017? ____________________

4. What Indiana County did your spouse work in on January 1, 2017? ____________________

Indiana Deduction Information

5. Did you rent your home in 2017? Yes_____* No_____

*If yes, answer the following questions:

-How much rent did you pay per month? $__________

-How many months during 2017 did you pay rent? __________

-Landlord’s Name/ Address (if different from tax return):

_________________________________________________________________________

_________________________________________________________________________

6. Did you own/are buying your Indiana home in 2017? Yes_____* No_____

*If yes, answer the following question:

-What was the amount of Indiana property tax paid? $__________

7. Did you make a repayment in 2017 of any income that was reported taxable in a previous year?

If yes, answer the following question:

-What was the amount of the 2017 repayment ? $__________

Miscellaneous Income Information

8. Did you receive military pay? Yes_____* No_____

*If yes, answer the following questions (see next page)

22

-Were you receiving Active Duty (AD), Retirement (R), or Survivor’s Benefits (SB) pay?

AD_____ R______ SB_____

-If you received military retirement pay, were you at least 60 years of age by 12/31/2017?

Yes_____ No_____

-Are you a surviving spouse and received military retirement pay during 12/31/2017?

Yes_____ No_____

9. Were you a member of a military reserve component or the Indiana National Guard?

*If yes, answer the following questions:

-Were you deployed or mobilized for full service during 2017?

Yes_____ No_____ If yes, date mobilized ____________________

-Was your Indiana National Guard unit federalized during 2017?

Yes_____ No_____ If yes, date federalized ___________________

Refund Information

10. If you are getting a refund would you like to have it Direct Deposited?

Yes_____* No_____

-If yes, will any of your refund go to an account outside the United States?

Yes_____ No_____

Personal Representative for your 2017 Indiana Tax Return

(Person you are giving permission to the DOR to speak to about your 2017 tax return.)

Name____________________________________________Phone Number______________________

Mailing Address

_____________________________________________________________________________________

_____________________________________________________________________________________

23

NOTES