wai~i b~ac~ - western bay of plenty district · wb5.1 wb5.2 presentation -creative bay of plenty...

Western Bay of Plenty Ill

WAI~I B~AC~ COMMUNITY BOARD

Poari 1-/apori

Te Kaunihera a rohe mai i nga Kuri-a-Wharei ki Otamarakau kite Uru

Members:

Media Staff

Miriam Taris

Notice of Meeting No WB6 Te Karere

Waihi Beach Community Board Poari Hapori

Monday, 17 July 2017 Waihi Beach Community Centre

6.30pm

A Sole (Chairperson) M Roberts (Deputy Chairperson) B Hepenstall R Parsons Councillor D Marshall Councillor M Williams

Chief Executive Officer Western Bay of Plenty District Council

Western Bay of Plenty

Waihi Beach Community Board Mangai o Te Kaunihera

Role and Purpose of Community Boards

• To represent, and act as an advocate for, the interests of their communities • To consider and report on all matters referred by Council and its Committees, or any

matter of interest or concern to the community board • To maintain an overview of services provided by Council within the community • To prepare an annual submission to the Council for expenditure within the community • To communicate with community organisations and special interest groups within the

community • To undertake responsibilities as delegated by Council or its Committees

Delegated Functions

Subject to compliance with Council strategies, policies, plans and legislation: • To maintain an overview of road works, water supply, sewage, stormwater, parks,

recreational facilities, community activities and traffic management within the community and make recommendations to Council and its Committees in accordance with their delegated functions

• To report and make recommendations to Council and its Committees in accordance with their delegated functions on issues facing respective communities to promote public participation and communication within respective communities

• To undertake tasks, powers and functions as may be delegated by Council or its Committees in accordance with their delegated functions from time to time

• To control, expend and monitor funds as allocated by Council • To allocate Community Board reserve funds to specific capital non-recurring projects for

council assets on council land Or In accordance with allocations which have been approved through the annual plan process:

• To have input into Council and its Committees on issues and plans affecting the respective communities

• To provide an effective mechanism for community feedback to Council • To receive reports from Council appointees on Council matters relevant to the

Community Boards

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Agenda for Meeting No. WB6

Present In Attendance Apologies

Public Forum {if Required)

A period of up to 30 minutes is set aside for a public forum . Members of the public may attend to address the Board for up to three minutes on items that fall within the delegations of the Board provided the matters are not subject to legal proceedings, or to a process providing for the hearing of submissions. Speakers may be questioned through the Chairperson by members, but questions must be conf ined to obtaining information or clarification on matters raised by the speaker. The Chairperson has discretion in regard to time extensions.

Such presentations do not form part of the formal business of the meeting, a brief record will be kept of matters raised during any public forum section of the meeting with matters for action to be referred through the customer contact centre request system, while those requiring further investigation will be referred to the Chief Executive.

Recommendation

THAT the meeting adjourn for the purpose of holding a public forum.

Minutes of meeting no. WBS of the Waihi Beach Community Board held on 12 June 2017

Recommendation

THAT the minutes of meeting no. WBS of the Wathi Beach Community Board held on 12 June 2017 as circulated with the agenda be confirmed as a true and accurate record.

Committee Decisions on Board Recommendations -July 2017

Attached is a report from the Democracy Advisor dated 4 July 2017.

Pages

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Chairperson's Report

Attached is a report from the Chairperson dated 3 July 2017.

Councillor's Report

Attached is a report from Councillor Will iams dated 4 July 2017.

Traffic and Parking Enforcement Bylaw 2008 2017 Annual Review- July 2017

Attached is a report from the Transportation Operations Manager dated 22 June 2017.

Infrastructure Services Report Waihi Beach- July 2017

Attached is a report from the Deputy Chief Executive dated 20 June 2017.

Financial Report Waihi Beach - May 2017

Attached is a report from the Management Accountant dated 9 June 2017.

Draft Financial Report Waihi Beach - June 2017

Attached is a report from the Management Accountant dated 3 July 2017.

Council, Standing Committee and Community Board Meetings

Attached is a schedule of meetings for the months of August and September 2017.

Recommendation

THAT the schedule of meetings for August and September 2017 be received.

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Present

Western Bay of Plenty District Council

Minutes of Meeting No. WBS of the Waihi Beach Community Board held on 12 June 2017

at the Waihi Beach Community Centre commencing at 6.30pm

Members A Sole (Chairperson), M Roberts (Deputy Chairperson), B Hepenstall, R Parsons and Councillors D Marshall and M Williams

In Attendance

M Patton (Chief Financial Officer), K Hill (Utilities Manager), and A Alty (Democracy Advisor)

Others

His Worship the Mayor and eight members of the public

Public Forum

Resolved: Member Parsons I Councillor Marshall

THAT the meeting adjourn for the purpose of holding a public forum.

Road/Track up to Waihi Beach Reservoir

It was suggested that the road/track up to the Waihi Beach reservoir be named.

The Board advised that this could be an item addressed within the Waihi Beach Reserve Management Plan Review.

Signage on the Maranui Track Trig Walkway

A member of the public advised that directional signage indicating the pathway to the Maranui Track and the Trig Walkway were not clear and need to be re-looked at, with the placement of the signs put in the right position for track users to avoid any confusion.

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It was also suggested that some over grown pittosporum trees at the end of the track needed to be topped to provide a wider view of the area at the top where the lookout is to be constructed. The Chairperson advised that an item within his Chairpersons Report for this meeting also referred to the need for signage on local walking tracks.

Waihi Beach Walking and Cycling Tracks

Anthony Thompson made reference to the Infrastructure Service Report Item 2.3. Page 30 of the meeting agenda referring to Waihi Beach Cycleways and asked when Council would publicly notify the proposed routes of the tracks. There was an expectation that the applications for the required consents would have been publicly notified as a matter of course.

Area on Corner of Dillion and Edinburgh Street

A member of the public expressed his disappointment that he had not received a direct response from the Utilities Manager in regard to the grass car parking area on the corner of Dillon and Edinburgh Street that he raised at the Community Board Meeting held on 13 February 2017.

The Utilities Manager gave Mr Wright his business card and reaffirmed that the area of land referred to would be returned to grass (when the Two Mile Creek construction works had been completed) as recorded in the Minutes of that meeting. The Utilities Manager would make contact with the concerned resident ensuring he had the correct information relating to the rehabilitation of the area.

Community Conversations - Have Your Say Meeting at Waihi Beach

A member of the public thanked elected members and Council staff for taking the time to be at the Community Conversation event held at Waihi Beach on Saturday 3 June 2017. He noted that parking for the venue had been very limited on the day and the venue was restricted but it was a well run event.

Playground Equipment for I sland View Reserve

A requested was made for some new playground equipment to be installed at the Island View Reserve. The current steel slide was 'too hot' to use in the summer and additional swings were needed -the one swing in place on the reserve at the moment was quite small so there need to be a swing/swings for bigger children.

The Chairperson suggested that the request for new/additional playground equipment should be made to the Waihi Beach Reserves Management Plan Review.

It was also suggested that a request for a toilet at the end of Ocean Beach Road be referred to the Waihi Beach Reserves Management Plan Review.

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Walkway Track to Trig Lookout

Mr Hickey commented that a good job had been made of the new walkway track up to the trig lookout and walkers were rewarded with a great view on fine day (which, Mr Hickey informed the Board was 151 metres above sea level).

Resolved: Member Roberts I Councillor Marshall

THAT the meeting be reconvened in formal session at 6.52pm.

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Presentation - Creative Bay of Plenty

The Board considered a presentation from Sonya Korohina Chair of the Arts and Culture Strategy Steering Group and Peter Anderson representing the steering group for the sub-regional arts and culture strategy, on the communications and engagement components of the sub-regional strategy currently being undertaken.

Sonya Korohina advised that the Arts and Culture Steering Group - Creative Coalition had adopted the phrase "A community with arts and culture at its heart creates a culture of innovation and new thinking that drives economic wealth and wellbeing." "Where there is artistic excellence there is human integrity and dignity". Peter Anderson was an appointed member of the Creative Coalition that were contributors to the strategy review.

The review encompassed Visionary - Vocalising - Vibrancy - Valuing - Viability and Vitality strategies and the public were encouraged to make submissions by filling out the on-line survey form on the Creative Bay of Plenty Website with submissions closing on 30 June 2017. She reiterated that the review was a roadmap to effect change and members of the community needed to be proactive and undertake the on-line survey and make submissions to the review.

Sonya Korohina advised that the coalition members associated with the review would be spreading the word to as many communities and community groups in the Western Bay and Bay of Plenty region about the review of the arts and cultural strategy with the final strategy presented to both Councils for adoption in October or November of this year.

Resolved: Members Sole I Councillor Williams

THAT the presentation from the Project Manager for the sub-regional arts and culture strategy to the Waihi Beach Community Board be received.

Minutes of meeting no. WB4 of the Waihi Beach Community Board held on 24 April 2017

The Board considered the minutes no. WB4 of the Waihi Beach Community Board Meeting held on 24 April 2017 as circulated with the agenda.

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Resolved: Councillor Marshal I Member Roberts

THAT the minutes of meeting no. WB4 of the Waihi Beach Community Board held on 24 April 2017 as circulated with the agenda be confirmed as a true and accurate record.

Chairperson's Report

The Board considered a report from the Chairperson dated 29 May 2017 as circulated with the agenda.

Primary School Rezoning of Athenree and Bowentown

The Chairperson advised that the Ministry of Education proposed re-zoning relating to the Bowentown and Athenree primary schools was still very much to the fore. Councillor Marshall noted that he had sought advice from the Ministry and had been informed that while some pupil number limits had been proposed there was indication that there was an element of choice with people free to chose which schools they wished to send their children to.

The Board were happy for Councillor Marshall to further contact the Ministry of Education for clarification of the re-zone issue and report back.

Walking Track Signage

The Board was aware that there had been issues with the public not knowing where to enter walking tracks (particularly at the northern beach end) and then getting lost. The entry into the Orokawa Bay walk had been the main area of concern but other walks including the Trig Station lookout walk needed to be clearly signed. The walks were becoming more and more popular so it was imperative that correct directional signage was in place along the respective routes.

This item was also referred to in the public forum section of the meeting.

The Board request that directional signage be installed as appropriate at the start of the Trig Station walk and any other walkways in the immediate area as may be required. If the signage needed to be placed on Department of Conservation land, the Board requested that the Reserves and Facilities staff make a request to that organisation for the required signage to be installed as soon as possible.

Signage for Proposed Cycleway I Walkway Trails

In April 2016, the Board and Deputy Chief Executive Office had met with a local cycle committee who were keen to see the development of cycleway 1 walkway trails through Waihi Beach from the dam site to Anzac Bay. The

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Board had indicated that they looked forward to future liaison with the local group to discuss option for future cycleways and walkways in the area.

It was timely that signage for the proposed routes be considered now and the Board asked that the Deputy Chief Executive or the Reserves and Facilities Manager advise what next steps should be taken to ensure signage of the proposed routes were ready to be installed when the trails were in place. The Board would like to see a draft of any proposed signage options.

Community Conversations

A number of people had taken advantage of the Community Conversation -Have Your Say events held at Waihi Beach on Saturday 3 June and immediately prior to the Community Board meeting held on 12 June 2017.

All information notes and comments from the Community Conversation throughout the district were posted to the Western Bay of Plenty District Council website.

Community Board Strategies - Future Directions

The Waihi Beach Community Board would host a meet and greet future directions event at the Waihi Beach United Church Wilson Road Waihi Beach on Saturday 8 July 2017 at 11.00am to 2.00pm.

The Waihi Beach Events and Promotions Information Centre and other community organisations would be advised and flyers would be distributed about the event.

The Chairperson would organise an article in both the Katikati Advertiser and the Waihi Leader newspapers about the event.

New Zealand Community Boards Executive Conference - 11-13 May 2017

The Chairperson spoke to his summary report on the recent New Zealand Community Boards Conference which had provided the opportunity to network with Community Board members from a national perspective. The speakers at the conference had been of a very high calibre with the emphasis being on how to achieve more in our communities with a strong community led development focus and engagement. The information gained and atmosphere at the conference had been excellence and he thanked the Board for the opportunity to attend.

Resolved: Members Sole I Hepenstall

THAT the Waihi Beach Community Board Chairperson~ Report dated 12 June 2017 be received.

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Councillor's Report

The Board considered a report from Councillor Marshall dated 29 May 2017 as circulated with the agenda.

Annual Plan Workshops

Council had been working through the Annual Plan process and while there were to be no significant changes from what was planned in the Long Term Plan some capital works would be rescheduled due to weather impacts and contractor delays. The Annual Plan was due to be finalised at the end of June 2017.

Chief Financial Officer Resignation

The resignation of the Chief Finance Officer had been advised and Councillors and Board Members acknowledged competence and clarity of explanation given by Mr Patton in financial matters. Board Members thanked him for his service to Council and Community Boards and extended best wishes for the future.

Waihi Beach Surf Club Reserve Naming

At the Council Meeting (CS) held on 18 May 2017 it was resolved "that Council approved Council staff to undertake the Reserves Act 1977 process to officially name the reserve being Part Lot 5 DPS 13324 and Lot 1 DPS 14034 and currently unofficially known as Waihi Beach Surf Club Reserve as Waihi Beach Surf Club reserve."

It was also resolved "that Council explore options for the recognition of the Community contributions of Norma Rosborough and other prominent Waihi Beach residents."

Waihi Beach Board Members felt that there was confusion relating to the recent re-naming proposal put forward for an area of the Waihi Beach Surf Club Reserve.

The area of reserve land referred to for re-naming caused some confusion as this was not thought to be the same area of land that the Board had first considered in the initial report from the Legal Property Officer Reserves and Facilities for consideration at the Waihi Beach Community Board Meeting WB2 13 February 2017 which the Board supported a name change to the Norma Rosborough Reserve.

A copy of the respective reports that were presented to the Community Board and to Council would be forwarded to all Board members for reference in the first instance. If Board members required any further clarification this would

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be advised through the Chairperson, with any questions raised referred to the Chief Executive Officer in the first instance.

Resolved: Councillor Marshall I Member Sole

THAT the report from Councillor Marshall dated 29 May 2017 be received.

Community Board Grant Application - June 2017

The Board received a report from Democracy Advisor dated 29 May 2017 as circulated with the agenda and considered a Community Board Grant Application from the Waihi Beach Community Centre seeking funding of $3,000 for the purchase of screens for the community hall.

Resolved: Members Hepenstall I Parsons

1. THAT the report from the Democracy Advisor dated 29 May 2017 and titled Community Board Grant Applications June 2017 be received.

2. THAT the Waihi Beach Community Board approve the following grant to be funded from the Waihi Beach Community Grants 2016/2017 account subject to all accountabilities being met

Waihi Beach Community Centre ............................................. $1/500.00

Infrastructure Services Report Waihi Beach - June 2017

The Board considered a report from the Deputy Chief Executive dated 15 May 2017 as circulated with the agenda.

Broadlands Reserve

The Board was advised that staff had met with representatives of Waihi Golf Ltd and a revised Memorandum of Understanding had been drafted and was under discussion. Staff advised that an enabler of the development would be for the Board to commit the previously allocated $50,000 to public infrastructure of benefit to both the community and the Pitch & Putt operations. Staff had proposed that the $50,000 be allocated with clause 6.5 of the draft agreement as follows:

6.5 Public Infrastructure

6.5.1 The Council may via the Waihi Beach Community Board contribute to the following public infrastructure.

a) Upgrading walking tracks- up to $15,000 b) Contribute to environmental planting via the Waihi Beach

Environmental Society- up to $5,000

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c) Contribute to a new pedestrian I cycle access bridge on the north side of the Waihi Beach Hotel property, subject to a legal easement in the favour of Council and the public being registered on the hotel title. The bridge would be the property of Council- up to $30,000

6.5.2 The Council will advise of the Community Board funding towards the public infrastructure by 1 August 2017.

Within the Infrastructure Services Report, the Board was requested to consider to what extent it wished to invest funds towards work in Broadlands Block associated with the Pitch and Putt project. In discussion the Board noted:

• In regard to the history of the allocated $50,000 Board members noted that the original intention of the funding allocation was for environmental work on the Broadlands block for the benefit of all the community and the suggested re-allocation of funding at this time did not reflect the intent of the original resolution.

• The allocated funding was always about environmental enhancement for the Broadlands Block.

• The 'developers' should be meeting the cost of a pedestrian bridge if that was to be included in their golf pitch proposal.

• Restoration planting needed to be undertaken in relation a proposed plan developed in liaison with the Reserves and Facilities Manager.

The Board did not adopt the recommendations put forward within the Infrastructure Report and requested the following action in regards to this item:

• That the revised draft Memorandum of Understanding be made available to them before it was finalised.

• That the proposed restoration planting plan for the Broadlands Block be made available to the Board and included in the Reserve Management Plan Review that would then give the public the opportunity to comment on the overall future development of the Broadlands Block.

• The development of public tracks should be looked at within the review of the Waihi Beach Reserves Management Plan.

Swing Replacements

The Board noted that the swing replacements at Waione Avenue and Pohutukawa Reserves that had been installed. Comment was made that there seemed to be more swings for smaller children and there needed to be some 'bigger 'swings provided throughout the area.

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Pohutukawa Park - Renewal of Public Toilets Behind the Tennis Club Minute Action Reference WB417.5.1

The Board had earlier requested that no work be undertaken until options for the renewal of the old public toilets behind the tennis club were fully considered. Staff had advised that the toilet renewal was an operational and budget driven matter and any other renewal options beyond the proposal to replace the old toilet with the available exceloo unit in storage would require significant additional funds beyond the $80,000 currently assigned.

The Board requested that the consideration of the replacement toilets be included in the Waihi Beach Reserve Management Review and any proposed work held over until the completion of the review.

Waihi Beach Road - Removal of Mature Trees

The Chairperson noted with deep regret that the large mature trees that were to be removed from the boundary of Mr Rickard's property to accommodate the recent Waihi Beach Road rehabilitation had not happened and the trees had died. It was extremely disappointing as there had been an undertaking that the trees which had particular historic and memorial significance to the Rickard family would be removed and replanted in order to accommodate the road works. The Rickard family had been let down and the Board felt badly about this.

The Board request that a 'please explain' summary be provided by the Deputy Chief Executive, and that a letter of apology from Council be sent the Rickard family. The Board Chairperson would also write to the Rickard family.

Community Roading Priorit ies

At the Waihi Beach Community Board Meeting WB3 held on 13 March 2017 the Board requested that the Waihi Beach Community Reading Priority List (approved at meeting 28 November 2017 WB110.1) show indicative timelines in relation to the listed priority works. The Board would like to know where respective projects were in terms of time of start and completion date -whether they were underway now or projected to start in the future.

Wilson Road Pedestrian Refuge - Minute Action Reference WB217.2.2

The Board noted the comments from the Transportat ion Operations Manager which stated that the hotel had advised that they no longer require the pedestrian refuge. The Board reiterated their request, in line with community concern regarding pedestrian safety, for the installation of the pedestrian refuge and ask that the refuge be installed. At the Community Board Workshop held 7 April the

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Board chose Option One as the preferred siting for the proposed pedestrian refuge.

Resolved: Councillor Williams I Member Sole

THAT the Waihi Beach Community Board advise the Transportation Operations Manager to proceed with Option 1 - put forward for the positioning of the pedestrian refuge on Wilson Road and that the pedestrian refuge be installed as soon as possible.

Wilson Road Reserve Management Plan - Minute Action Reference WB2116.7

Board members advised that there looked to have been no work undertaken on the Wilson Road Reserve as summarised in the Minute Action Sheet and they would like to see a summary report on the work that should have been done and the proposed work to be undertaken as outlined in the recent Wilson Road Reserve Management Plan.

Bay of Plenty Regional Council Bus Routes

The Board reiterated that they had received continually poor service and communication from the Bay of Plenty Regional Council in regard to a regular bus service for Waihi Beach. It was generally felt that Waihi Beach had been ignored. A regular bus service was essential for the general health and wellbeing and accessibility to social services for many residents of the community.

The Bay of Plenty Regional Council had advised that bus schedules had been advertised in local newspaper but this was disputed by local residents who had not seen any of the schedules.

Board Members would lobby the Bay of Plenty Regional Council in regard to ensuring a regular bus service operated to and from Waihi Beach and remind the Regional Council that Waihi Beach was within their area of service and must be included in their future route planning for regular bus services.

Resolved: Members Sole I Parsons

THAT the Deputy Chief Executive's Report dated 15 May 2017 and titled Infrastructure Services Report Waihi Beach June 2017 be received.

Financial Report Waihi Beach - April 2017

The Board considered a report from the Management Accountant dated 17 May 2017 as circulated with the agenda.

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Resolved: Councillor Williams I Member Parsons

THAT the Management Accountant's report dated 17 May 2017 and titled Financial Report Waihi Beach - April 2017 be received.

Council, Standing Committee and Community Board Meetings

The Board considered a schedule of meetings for the month of June and July 2017 as circulated with the agenda.

Resolved: Members Sole I Parsons

That the schedule of meetings for June and July 2017 be received.

The meeting concluded at 8.35pm.

Confirmed as a true and correct record.

WBS

A Sole Chairperson Waihi Beach Community Board

Date

17Date Subject Board

4 July 2017 Open Session Committee Decisions on Board Recommendations - Waihi Beach Community WB6 July 2017


Waihi Beach Community Board

Committee Decisions on Board Recommendations New Road Name -July 2017

Executive Summary

The following is a decision adopted by the Regulatory Hearings Committee based on the recommendation from the Waihi Beach Community Board - April 2017

The report is provided for information purposes only.

Remit from the Regulatory Hearings Committee -May 2017

RH3.2 Recommendatory Report from the Waihi Beach Community Board April 2017- New Road Name ·

1. THAT the report from the Democracy Advisor dated 2 May 2017 and titled "Recommendatory Report from the Waihi Beach Community Board April 2017 - New Road Name" be received.

2. THAT the report relates to an issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy.

3. THAT pursuant to Section 319 and 319a of the Local Government Act 1974, the Regulatory Hearings Committee adopt the following road name for the for the new road to vest in Council arising out of subdivision consent S/B/11665:

''Honiss Lane"

Recommendation

THAT the report of the Democracy Support Officer dated 4 July 2017 titled Committee Decisions on Board Recommendations in regard to New Road Name- Waihi Beach be received.

~~ Aile.=ri Dem racy Advisor

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3 July 2017 Open Session Chairpersons Report- Waihi Beach Community Board WB6 July 2017



Chairperson's Report -July 2017

1. Operational Matters- Significant Service Requests/Other

1.1 Emerton Road - Open Drain

A formal request for information towards a resolution on this issue is requested. The potential property owners have grave concerns that this issue is being used as a football and in the end they will be victims to no one owning the problem.

Staff Comment - Utilities Manager

At this stage there is no requirement for Council to undertake any works on the existing open drain. The drain is delivering a level of service in terms of capturing and channeling storm water. However, should urbanisation of Emerton Road be signaled, then the current design would be modified to incorporate a footpath, kerb and channel and storm water pipe section with a grass swale drain over the top.

2. Operational Matters - Projects Pending or in Progress

2.1 Cycle/Walkways

It is hoped that the JOining up works will begin for some of the beach cycle/walkways. The projects are in the consenting program and a lot of tracks should be in place by the summer months.

Staff Advise:

This item is referred to in the Infrastructure Services Report- Minute Action WB517 6.5

3. Community Issues

3.1 Vehicle Speeds

There are constant complaints about vehicle speeds in the central business district, Beach Rd, Wilson Rd, Seaforth Rd and residential areas.

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While a change to the speed limits could help, it is unlikely to improve and alter driver behaviour unless we put in place road speed reduction engineering and or speed enforcement. A request to the police for assistance should be made by the Community Board . As the police are under resourced there may not be a lot more time they can offer the beach, but I'm sure any increase in targeting driver behaviour will help.

Staff Advise:

This item is referred to in the I nfrastructure Services Report- Minute Action WB417 2.2

3.2 Primary School Rezoning of Athenree and Bowentown

At the last Community Board Meeting the Board advised that they were happy for Councillor Marshall to further contact the Ministry of Education for clarification in regard to the proposed re-zone issues and report back.

4. Community Organisation Reports

4.1 Waihi Beach Community Patrol

The Waihi Beach Community Patrol has had a number of people away over the last 6 weeks but still managed to get patrols on the road. They have been responsible for finding cars of interest to the police and informing people of insecure property. There has been a number of burglaries throughout the beach area over t he last month and so we ask that people report things that are not normal, or out of place. Take note of vehicles in the area and report suspicious behaviour to the police via 111.

4.2 Athenree Homestead

In the last few weeks the Athenree Homestead was the venue for a very successful fashion show and continues to work with locals to create and bring events to Waihi Beach and the surrounding area.

The Athenree Homestead Trust Annual General meeting will be held on the gth of July 2pm at The Homestead.

4.3 Waihi Beach Events & Promotions

Attached is a report from the Waihi Beach Events & Promotions Coordinator. Attachment A

5. Community Board Strategies - Future Directions

The Board will have held its first drop in session for the "What Do You Want" program on the sth July and the results of this will be being collated.

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We will come back to the community about what you have said to be sure we have got it right and look further into why, how and what they will cost.

We hope to gather information to plan the future of our parks and reserves and how Waihi Beach will develop over the next 3 to 20 years.

6. Significant Council Processes- Community Engagement - Western Bay of Plenty District Council Long Term Plan

As mentioned in previous months, Council has visited all the district communities and provided the opportunity for people to converse with elected members and staff who have taken back the comments collected. The Long Term Plan has still got a year to be sorted and formally adopted, so do take part in all the chances you can to express your wants.

7. Community Matching Fund

Board Members are reminded that applications to the Western Bay of Plenty District Council Community Matching Fund are now open until 20 July 2017.

Recommendation

THAT the Chairperson's Report to the Waihi Beach Community Board for July 2017 be received.

Allan Sole Chairperson Waihi Beach Community Board

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21Community Coordinator Update Waihi Beach Community Board

June 2017

ATTA

A so-called quiet month that has been filled with meetings, clean ups and new ideas.

Info Centre Some internal work has been completed by one of our clever volunteers. Work needed now on the brochures. We need to arrange the internal layout so that the brochures can be displayed effectively and also get the TV screen up and running so we can roll out imagery of the area. Updating the supply of brochures also a priority.

Info Centre brochures: Council are looking at a walks brochure and I have asked them to consider a pamphlet that encompasses walks and the " top 10 things to do" . At the very least, the different parties are now aware that resources are needed and that it is best if we all don't "reinvent the wheel".

Info Centre Volunteer Famil: The Waihi & Waihi Beach info centres are going to do a familurisation of each area for their Waihi staff and our volunteers. Included in this will be the Gold Discovery centre and the new Lego world by Spike.

Website Changes recently are the inclusion of "Whats On" on the front page which links to the upcoming events in and around the beach. This is linked to the events that we have listed on the calendar so that special events are visible on the front page. And also "Markets & Fairs" for the regular markets & fairs held at the beach throughout the year. One left to add- Antique Fair.

Fa mils We have a tentative date for the Sunday Star Times for early September. This will be finalised closer to the date as the journalist is coming from Hamilton and wants to be here in good weather.

Also, in the works is the NZ Herald- further details coming.

Events ECHO Festival -Awaiting new date from guide for the Bowentown Archeology walk. We have to fit into Brigid's busy schedule.

Balloons at the Beach A disapointment to everyone who supported the event, but alas, one cannot control the weather. FYI -we did not seek sponsorship for this event, remarkably it was offered by the community. Flatwhite (dinner for the team), NES Hire (generator), Beach Pacific Apartments (accomodation for balloonists), Bach on Shaw (accomodation for balloonists), Andrews Housemovers (fuel & event insurance). We will look into a follow up event next year.

Doggy Day Out- Council holds these regualrly but has never come to Waihi Beach. I will contact animal services to suggest we become a new venue. All this would require by us is promotion .

NEW EVENT: Labour Weekend Arts Trail Approached by the usual organisers (Trish Coates et al)- they have requested we work together to organise this event. Requirements would be to organise the contributing artists/venues, create a map & promotional materials and then promote. This event would signal the start of our summer season. This also aligns with our inclusion of local artists in the Beach Book. More info to follow.

Plastic Bag Free Waihi Beach Council have agreed to pay via their waste minimisation funds for roadside signage, pamphlets and stickers so that the roll out of plastic-bag free Waihi Beach is an "event". Next steps - approach the retailers and collate

22responses then send a formal request to Council (although llze has agreed in principle) . Many retailers ~ave

already agreed informally. ATTACHMENT •. fr Meeting with Katch Kati & Te Puke and Frank from WBOPDC- re: Contract This is part of our strategic planning process. We are investigating ways to increase our capacity, with a view that we do not want to increase the rates burden for our community. We are able to generate some income but with only 1 part time paid employee this is limited, hence the investigation of options. Katch Katikati applies for operational income from a variety of sources (all located in the BOP) . More details to follow.

Winter Event Calendar Issues with Mailchimp have been resolved- now we just need some events to promote!

Pacific Coast Highway Investigating who manages this and how we can be included in the trail. More details to follow.

Hauraki Rail Trail Andy and I attended a full day conference for the revamped HRT. A wortwhile event to attend and a good insight to the flow-on benefits of these cycle ways.

Surf Competition - Boardriders & E&P could possibly host a large national surf competition . More details to follow.

Community Development- discussions and investigations continue for the need of a united approach for local development and connection with Council. Things currently on hold as key members are out of the country for the next month . More details to follow.

23Date Subject

4 July 2017 Open Session Councillors Report Waihi Beach Community Board WB6 July 2017



Councillors Report- July 2017

Councillors Williams will provide a verba l update on the following topics:

Public Transport for Waihi Beach

In regard to public transport, or the lack of it, for Waihi Beach I have put in a submission for it to be added to the public transport proposals for Omokoroa and Katikati.

Opening of new dam walkway

Ongare Point Wastewater- Costs Update

Annual Plan

Adopted with a 1% average increase over the whole district. Waihi Beach residential has a 2.4% reduction on average.

Long Term Plan

The Long term plan has gone through its first phase of pre-consultation and I would encourage all residents to get involved as the process proceeds. This plan is specific for the first 3 years and more general for the following 7 years. This is a great opportunity for the residents to tell us how they would like to see the district develop and what they are prepared to pay for or not pay for.

Slips around the harbour margins due to higher than average rainfall

Places and Spaces Strategy adopted

Charges for ground rentals for Sport and Recreational buildings on Public land adopted

Western Bay Safer Communities Strategic Plan

Katikati/Waihi Beach Reserve Management Plan due for consultation this year

Coastal Erosion Draft Policy and Waihi Beach sea wall history.

Mike Williams Councillor Waihi Beach Community Board

A2938382 Page 1

24Date Subject

Purpose

22 June 2017 Open Session Traffic and Parking Enforcement Bylaw 2008- 2017 Annual Review- July 2017



Traffic and Parking Enforcement Bylaw 2008 2017 Annual Review- July 2017

To undertake the annual review of the Schedule to the Traffic and Parking Enforcement Bylaw 2008 and recommend changes for adoption by Council.

Recommendation

1. THAT the Transportation Operations Manager's report dated 22 June 2017 and titled Traffic and Parking Enforcement Bylaw 2008 - 2017 Annual Review- July 2017 be received.

2. THAT the report relates to an issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy.

3. THAT no amendments are made to the Schedule 3 Waihi Beach Traffic/Parking Restrictions Traffic and Parking Enforcement Bylaw 2008.

Or

4. THAT the Waihi Beach Community Board recommends to the Operations Committee the following amendments in Schedule 3 Waihi Beach Traffic/Parking Restrictions Traffic and Parking Enforcement Bylaw2008.

Alex Finn Transportation Operations Manager

Approved Gary Allis Deputy Chief Executive

A2901858 Page 1

25Date Subject

1.

1.1

1.2


Background

The Schedule to the Traffic and Parking Enforcement Bylaw is reviewed annually to include changes brought about by road works or changing circumstances in the urban or traffic environment. The Board is requested to review the current parking restrictions as listed in the Bylaw Schedule and recommend changes, if any, to the Operations and Monitoring Committee.

The delegated power of the Operations and Monitoring Committee is as follows:

To undertake on behalf of Council all processes and actions (including consultation) for the amendment of bylaw schedules relating to operational services precedent to the recommendation to Council for adoption of the amendments.

A copy of the Bylaw Schedule is attached. Attachment A

1.3 Generally the existing parking time limits are not changed unless they are considered unsuitable for prevailing circumstances. Time restrictions are usually introduced to set maximum parking times in specific high demand areas and encourage those who wish to park for longer periods, to park in locations where there is less parking demand.

Should there be a need to review time restrictions prior consultation with the Transportation Operations Manager is strongly recommended.

Parking restrictions that are remote from the commercial centres cannot be enforced to the level that is possible in the town centres.

1.4 The Bylaw is required to be reviewed every 10 years in accordance with Section 159 of the Local Government Act 2002. Whereas changes to the Schedules can be made by resolution of Council, any material changes to the Bylaw require formal consultation procedures. The review of the Bylaw in 2018 will provide the opportunity to include any changes to the Bylaw that may be considered desirable.

2. Considerations

2.1 Parking restrictions cannot be imposed until they are adopted by Council, included in the Bylaw Schedule, and marked and signposted on site, as they will not be enforceable. Enforcement cannot be undertaken until the parking changes are completed. Incomplete processes can create confusion for members of the public.

2.2 Time limits must be reasonable and enforceable. If parking is underutilised due to overly restrictive parking times, the situation may be rectified by increasing the allocated parking time. Lenience by compliance staff to compensate for overly restrictive time limits undermines the effectiveness of the Bylaw overall.

2.3 Compliance staff are required to enforce the Bylaw and must be consistent with their enforcement. Officers are expected to enforce the Bylaw consistently where infringements occur so as to avoid allegations of giving preference to particular individuals or groups. Waivers are processed by the Compliance and Monitoring Manager.

A2901858 Page 2

26Date Subject

3.


Statutory Compliance

The content of Schedules 1 to 6 of the Western Bay of Plenty District Council Traffic and Parking Enforcement Bylaw 2008, and any amendments to those Schedules by way of resolution of the Council, continue for the purposes of this Bylaw to have full force and effect as if they were made under Clause 1 of Part 1 of the Western Bay of Plenty District Council Traffic and Parking Enforcement Bylaw 2008 by resolution of the Council.

4. Funding/Budget Implications

Budget Funding Relevant Detail Information

Road Maintenance Costs arising from any amendments will be funded from District Contract. Roading operational accounts.

5. Significance Assessment

The Local Government Act 2002 requires a formal assessment of the significance of matters and decisions in this report against Council's Significance Policy. In making this forma l assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions.

Significant I Not Reason Significant

Not Significant This item does not trigger Council's pol icy on significance.

6. Consultation and Communication

Interested/ Affected Completed/Planned Consultation/Communication Parties

Internal Staff Nil

Tangata Whenua N/A

General Public To be consulted by Community Board in the event of any changes to restriction times that may affect parking outside the property in question.

A2901858 Page 3

27ATTACHMENT A

Schedule 3

Waihi Beach Traffic/Parking Restrictions

Prohibited Stopping or Standing of Vehicles {No Stopping/Broken Yellow Lines)

THAT pursuant to Clause 1.1(a) of Part 1 of this Bylaw, the parking of vehicles is prohibited at all times in the following locations:

Ayr Street (southern side) Commencing at the intersection with Seaforth Road generally east and around the turning head for 130 metres.

Beach Road (eastern side) Commencing at the intersection with Wilson Road generally north for 24 metres.

Commencing 103 metres north of the intersection with Wilson Road generally north into the Waihi Beach Community Centre entranceway for 22 metres.

Commencing 130 metres north of the intersection with Wilson Road generally south into the Waihi Beach Community Centre entranceway for 21 metres.

Commencing at the northern side of the intersection with Hinemoa Street generally north for 123 metres.

Commencing 165 metres north of the intersection with Hinemoa Street generally north for 6 metres.

Commencing 208 metres north of the intersection with Hinemoa Street generally north for 9 metres.

Beach Road (western side) Commencing at the intersection with Fyfe Road generally north for 16 metres.

Commencing at the intersection with Fyfe Road generally south for 14 metres.

Commencing at the intersection with Pacific Road generally north for 3 metres.

Commencing 46 metres south of the intersection with Pacific Road generally south for 40 metres.

Commencing 115 metres south of the intersection with Pacific Road generally south for 75 metres.

Commencing at the northern side of the intersection with Pacific Road generally north for 6 metres.

Traffic & Parking Enforcement Bylaw - Schedule 3 Waihi Beach Restrictions Adopted C27.8 December 2015 1

28ATTACHMENT A

Commencing at the intersection of Browns Drive general ly north for 30 metres to and including the first property access.

Beach Road (southern side) Commencing 12 metres form the intersection with The Esplanade generally west for 8 metres.

Browns Drive (southern side and western sides) Commencing opposite Mayor View Terrace generally east then south for 357 metres.

Commencing at the intersection with Ralph Lane generally south for 8 metres.

Browns Drive (eastern and northern sides) Commencing at the intersection with Tahora View generally north then west for 126 metres.

Citrus Avenue (eastern side) Commencing at the intersection with Wilson Road generally south for 13 metres.

Dillon Street (western side) Commencing at the intersection with Wilson Road generally north for 119 metres.

Dillon Street (eastern side) Commencing at the intersection with Wilson Road generally north for 108 metres.

Edward Street (northern side) Commencing at the intersection with Ian Place generally west for 10 metres.

Fyfe Road (northern side) Commencing at the intersection with Beach Road generally west for 15 metres.

Fyfe Road (southern side) Commencing at the intersection with Beach Road generally west for 14 metres.

Commencing at the intersection with Jenkinson Street generally east for 52 metres.

Commencing at the intersection with Jenkinson Street generally west for 204 metres.

Hanlen Avenue (eastern side) Commencing at the intersection with Surfers Avenue general ly south for 8 metres.


29ATTACHMENT A

Hinemoa Road (northern side) Commencing at the intersection with Beach Road generally east for 159 metres.

Hinemoa Road (southern side) Commencing at the intersection with Beach Road generally east for 28 metres.

Ian Place (eastern side) Commencing at the intersection with Edwards Street generally north and around the turning head for 322 metres.

Jenkinson Street (eastern side) Commencing at the intersection with Fyfe Road generally south for 138 metres.

Jenkinson Street (western side) Commencing at the intersection with Fyfe Road generally south for 69 metres.

Ocean Breeze Drive (northern side) Commencing at the intersection with Wilson Road generally west for 550 metres.

Pacific Road (northern side) Commencing at the intersection with Beach Road generally west for 102 metres.

Commencing at the intersection with West Street generally east for 22 metres.

Pacific Road (southern side) Commencing at the intersection with Beach Road generally west to the intersection with West Street for 100 metres.

Ralph Lane (southern side) Commencing at the intersection with Browns Drive generally west and around the turning head to house number 11 - 15 for 237 metres.

Ralph Lane (northern side) Commencing at he intersection with Browns Drive generally west for 11 metres.

Reel Road (western side) Commencing at the intersection with Surfers Avenue generally south for 10 metres.

Seaforth Road (eastern side) Commencing 11 metres north of the intersection with Tuna Avenue generally north for 60 metres.


30ATTACHMENT A

Commencing 61 metres south of the intersection with Wilson Road generally south for 15 metres.

Commencing 27 metres south of t he intersection with Wilson Road generally south for 15 metres.

Seaforth Road (western side) Commencing at the intersection with Didsbury Drive generally south for 9 metres.

Seaview Road (eastern side) Commencing 16 metres form the intersection with Beach Road generally north for 24 metres.

Seaview Road (northern side) Commencing at the intersection with The Terrace generally west for 33 metres.

Snell Crescent (western side) Commencing at the intersection with Wilson Street generally south for 9 metres.

Snell Crescent (eastern side) Commencing at the intersection with Wilson Road generally south for 10 metres.

Surfers Avenue (southern side) Commencing at the intersection with Hanlen Avenue generally east to the intersection with Reel Road for 300 metres.

Tahora View (northern side) Commencing at the intersection with Browns Drive generally east for 14 metres.

The Crescent (Southern Side) Commencing at the intersection with Wilson Road generally west for 118 metres.

On the inside of the bend outside the frontage of number 21 The Crescent.

The Esplanade (Surf Club Reserve) Commencing at the intersection with Beach Road generally south for 8 metres.

Commencing at the intersection with Beach Road generally north for 9 metres.


31ATTACHMENT A

The Esplanade (North End Reserve) Commencing at the northern end of the culvert bridge generally north then east for 95 metres.

Commencing 7 metres from the northern end of the culvert bridge and adjacent to the marked angle parking spaces generally north for 45 metres.

The Terrace (western side) Commencing at the intersection with Seaview Road generally north for 19 metres. Commencing 46 met res north of the intersection with Seaview Road generally north for 47 metres.

West Street (eastern side) Commencing at the intersection with Seaview Road generally south for 77 metres.

Wilson Road (northern side) Commencing at the intersection with Dillon Street generally east for 9 metres.

Commencing at the intersection with Dillon Street generally west for 59 metres

Commencing opposite the intersection with The Crescent generally east for 125 metres.

Commencing at the intersection with Beach Road generally east for 36 metres.

Wilson Road (southern side) Commencing at the intersection with Snell Crescent generally east for 41 metres.

Commencing at the intersection with Snell Crescent generally west for 51 metres.

Commencing 105 metres west of the intersection with Snell Crescent generally west for 10 metres.

Commencing 146 metres west of the intersection with Snell Crescent generally west for 6 metres.

Commencing at the intersection with Citrus Avenue generally east for 34 metres.

Commencing at the intersection with The Crescent generally east for 19 metres.

Commencing 13 metres west of t he intersection with Ocean Breeze Drive generally west for 139 metres.


32ATTACHMENT A

Parking Time Restrictions

THAT pursuant to Clause 1.1(b) of Part I of this Bylaw, no vehicle may park in the following streets for longer than the applicable times under the headings listed below:

Maximum 10 Minute Parking At All Times

Beach Road (eastern side) Commencing 152 metres from the intersection with Hinemoa Street (2 spaces).

Beach Road (western side) Commencing 6 metres north of the intersection with Pacific Road (1 space)

Angle Parking

THAT pursuant to Clause 1.1(c) of Part I of this Bylaw, the parking spaces in the following locations are declared to be angle parks and all vehicles shall park forwards into the parks.

Seaforth Road (eastern side) Commencing at the intersect ion with Tuna Ave generally north for 11 metres (4 spaces) .

Commencing 50 metres south of the intersection with Wilson Road generally south for 223 metres (40 spaces).

The Esplanade (North End Reserve) Eastern row - 11 angle spaces, western row - 16 angle spaces

Mobility Parking

THAT pursuant to Clause 1.10.1 of this Bylaw, only vehicles carrying disabled persons and displaying a permit as set out in Clause 1.10.1 may be parked in the spaces located as follows:

The Esplanade Reserve Car Park (eastern side) One angle space being the northernmost space before the access bridge.

The Esplanade Reserve Car Park (western side) One angle space immediately south of the toilet block

One angle space immediately north of the Waihi Beach Surf Club


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