Walkthrough: IRSCL2021 Congress Format, Presentation Modalities and Submission Platform

IRSCL2021: Congress format

IRSCL2021: Aesthetic and Pedagogic Entanglements will be taking place in Santiago de Chile in 2021. IRSCL2021 will be a hybrid congress. In tandem with the on-site congress, IRSCL2021 will feature a satellite of online presentations meant to facilitate the participation of those who, for one reason or another, may not be able to be with us on-site.

IRSCL2021: Presentation Modalities Participants will be able to apply either individually or as part of a preformed panel. Participants will be able to present either online or on-site. IRSCL2021 will include also include Pecha Kucha presentations. Participants must choose between presenting in the Pechakucha format or the traditional oral presentation format1. Disclaimer: Preformed Pecha Kucha panel applications will not be allowed. Those who wish to present a Pecha Kucha must apply individually. The IRSCL Submissions Platform

Getting started: Registration and Account Activation Creating an account for IRSCL2021

Click on the “log in” tab on the congress website. Once you reach the login page, click on “Create an Account”.

1 Traditional Oral presentations: A 20-minute oral presentation with visual aid (ppt or Canva) in English.

Once you have clicked on the “Create an Account” hyperlink, you will be directed to an account creation form. Fill in the blank spaces with the requested information. If the form is missing fields, try refreshing the site. After clicking on “register”, you will be redirected to a confirmation page. Shortly after successfully creating your account, you will receive a confirmation email with an activation link. The activation step is crucial. Accounts that have not been activated will not be able to submit proposals. If more than an hour passes and you still do not receive an activation email, please contact congress coordinator Ja’nos Kovacs at jskovacs@uc.cl.

Submitting a proposal Once you activate your account using the link that has been sent to your email, you will be redirected to the login screen. Type in your credentials, and you will be able to access your IRSCL2021 dashboard. Once you have logged in, you will be able to visualize your dashboard. In order to create a submission, click on “New Abstract”.

This is an overview of the abstract submission platform:

The IRSCL2021 submission platform features three fillable areas, each one with its own fields and subfields.

For Individual submissions Fill in the requested information as it follows. Area 1: Abstract Information

-Abstract Title: fill in with the title of your presentation. - Long Abstract: fill in with a long abstract of your presentation (300 words maximum). - Short Abstract: fill in with a short abstract of your presentation (300 characters maximum). - Keywords: Fill in with the keywords of your abstract and presentation. Keywords must be separated by commas.

Area 2: Event Information - Event: the name of the event you are applying to. This field is fixed to IRSCL

Congress 2021. - Track: This is where you select the research track you think your presentation fits the

best into: Active Readers, Research and Practice, and Ethics and Aesthetics. If you wish to know more about the research topics and themes for IRSCL2021, you can visit https://www.irscl2021.com/call-for-papers/

Area 3: Presenter / Panel Organizer Information

- Name: Fill in with your name and surname. - Email: Fill in with your email address, ideally the same one that you used when

creating your account. - Country: Select your country of residence (the list of countries is in Spanish). - Online / On-Site: Select whether you wish to present online or on-site. - Academic Category: These categories are related to your status as a researcher. The

options are: Full Time Faculty, Adjunct faculty, practitioner or retired, and Student. Select the one that best describes your current status as a researcher.

- Type of Presentation: Select the presentation modality you will present in. The options are: Traditional Oral Presentation or PechaKucha.

Once you have filled all the fields with the requested information, remember to scroll down and tick the “Accept Terms and Conditions” box. After clicking on the “Submit” button at the top of the page, you will be redirected to your dashboard. Applicants who have successfully submitted their application will receive a confirmation email.

Issues with the submission of individual abstracts:

- The form is asking me to fill in more fields that the ones stated in the tutorial. What should I do? In the event that the form requests more information than stated in this tutorial, please fill in the “missing” fields copying and pasting the information from previous fields. Once your proposal is submitted, please reach out to Ja’nos at jskovacs@uc.cl so our team can erase this “extra” information from the administrator’s interphase.

- I received a confirmation email from the abstract submission platform, but the email is blank and there is no trace of my submission on my dashboard. What should I do? In the event that the confirmation email sent by our platform is empty, please send an email to jskovacs@uc.cl stating that you have received a blank email and attach a doc or pdf document with your abstract information and dashboard (IRSCL2021) credentials. If necessary, our team will upload your proposal from the administrator’s dashboard.

- The wordcount has miscounted the words on my abstract. What should I do? In the event that the platform miscounts the words on your abstract, please reach out to jskovacs@uc.cl and attach a doc or pdf document with your abstract information and dashboard (IRSCL2021) credentials. If necessary, our team will upload your proposal from the administrator’s dashboard.

For Panel Submissions Filling in the Panel Organizer’s Information and Abstract, or the

integrative/overarching abstract of your panel Fill in the requested information as it follows. Area 1: Abstract Information (must be filled in with the panel organizer’s abstract information or with information about the integrative/overarching abstract of the panel)

-Abstract Title: fill in with the title of your presentation or panel. - Long Abstract: fill in with a long abstract of your presentation or with the overarching/integrative abstract of the panel (300 words maximum). - Short Abstract: fill in with a short abstract of your presentation or with the overarching/integrative short abstract of the panel (300 characters maximum). - Keywords: Fill in with the keywords of your abstract and presentation or the keywords of the overarching/integrative panel. Keywords must be separated by commas.

Area 2: Event Information

- Event: the name of the event you are applying to. This field is fixed to IRSCL Congress 2021.

- Track: This is where you select the research track you think your panel fits the best into. If you wish to know more about the research topics and themes for IRSCL2021, you can visit https://www.irscl2021.com/call-for-papers/

Area 3: Presenter / Panel Organizer Information (must be filled in with the panel organizer’s information)

- Name: Fill in with your name and surname. - Email: Fill in with your email address, ideally the same one that you used when

creating your account. - Country: Select your country of residence (the list of countries is in Spanish). - Online / On-Site: Select whether your panel wishes to present online or on-site. - Academic Category: These categories are related to your status as a researcher. The

options are: Full Time Faculty, Adjunct faculty, practitioner or retired, and Student. Select the one that best describes your current status as a researcher.

- Type of Presentation: Select Traditional Oral Presentation. As mentioned at the beginning of the walkthrough, Preformed Pecha Kucha panel applications are not allowed. Those who wish to present in the Pecha Kucha modality must apply individually.

Filling in the other panel members’ information

● Whenever you wish to add a panel member, you must click on the blue “ + ” button, located at the top right corner of area 3.

● Once you have clicked on the “ + ” button, a new set of fields will appear. Please enter the information of panel member 1. When you wish to add the information of another panel member, repeat the process.

Filling the abstract information of the other panel members

● Below area 1, you will find a set of fields under the name of “Panel Members Information”. As you might notice, there is also a blue “ + ” button. This allows you to create new fields in which to ad the information of up to three panel members.

Important notes about panel submissions

● Make sure the order of the abstracts of the panel members matches the order of

the information on area 3 (Presenter /Panel Organizer Information). ● Once you have filled all the fields with the requested information, remember to

scroll down and tick the “Accept Terms and Conditions” box. After clicking on the “Submit” button at the top of the page, you will be redirected to your dashboard. Panel Organizers who have successfully submitted their application will receive a confirmation email.

Issues with the submission of panel proposals:

- I received a confirmation email from the abstract submission platform, but the email is blank and there is no trace of my submission on my dashboard. What should I do? In the event that the confirmation email sent by our platform is empty, please send an email to jskovacs@uc.cl stating that you have received a blank email and attach a doc or pdf document with your abstract information and dashboard (IRSCL2021) credentials. If necessary, our team will upload your proposal from the administrator’s dashboard.

- The wordcount has miscounted the words on my abstract. What should I do? In the event that the platform miscounts the words on your abstract, please reach out to jskovacs@uc.cl and attach a doc or pdf document with your abstract information and dashboard (IRSCL2021) credentials. If necessary, our team will upload your proposal from the administrator’s dashboard.

If you have any other questions or difficulties, do not hesitate to contact Ja’nos Kovacs (our congress coordinator) at jskovacs@uc.cl