Week 02 : PowerpointPCB - KNOWLEDGE SHARING SESSION

What’s new in PPT 2013?1. 16:9 widescreen ratio (auto resize to 4:3 when required)

2. vast amount of templates from the internet

3. Skydrive and Sharepoint file access

4. supports online video (ie : youtube,vimeo,facebook) & images (via links)

5. A more refined 'Presenter View'

8 ways to make a PPT that suck less..

1. Avoiding death by PowerPointa. There are in fact only 2 intentions of a PPT

• As a presentation to support the speaker ( less context more high level )

• With the intention of letting readers to review it on their own ( more context and annotations )

2. Establish Credibilitya. Depict your past experience or recognition on the 1st slide (ie.

Organization logos which is relevant. Like Government recognition for instance)

b. My take on this : “Act small when you’re big, act big when you’re small”

8 ways to make a PPT that suck less..

3. What’s your story?a. Past, present, futureb. Story are less dull and appeals more to your audience

4. Present “Naked”a. Do not depend too much on your slides. Remember, some of the good speakers don’t need a slide at all.b. > Conversation , < monologue

5. More is lessa. Avoid lengthy slides, leave some room for discussion

b. People should stop trying to show how POWERful they are and just get to the POINT.

Watch TEDxEast : Structure to a great talk(http://bit.ly/o6nxSb)

8 ways to make a PPT that suck less..

6. Image > Texta. Audience follow on a different paceb. Human digest graphics easier

7. PPT isn’t an arta. Compose images with proper relevancyb. Do not let the images overwhelm and deviate from your initial objective

8. Talk like a TED speakera. Accentuate your pointsb. Engaging audience

Hands onWe would be covering some basics of PPT today:

1. Creating a simple PPT template

2. Create a PPT with the template (including Video and image embedding)

3. Using the powerful ‘Presenter View’

Creating a simple PPT template1. With a new PPT, Click the ‘View’ Ribbon on the Toolbar

2. Select the ‘SlideMaster’ option

3. Let’s dwell into the PPT SlideMaster and start to design our very own template!

Creating a simple PPT template4. Note the difference for the ‘Slide Master’ and ‘Slide Layout’• Slide Master – Whatever changes added here would be copied across all ‘Slide Layout’• Slide Layout – Inherits the ‘Slide Master’ design but overriding is allowed.

Creating a simple PPT template5. Design your Template• Add logo to header• Change the title style• Add a line across• Add footer with corporate branding

◦ Remove the ‘date’ placeholder◦ Align disclaimer to the far left

* Notice the changes above would also apply to all sub layouts

Creating a simple PPT template6. Click on ‘Close Slide Master View’

7. Click on the ‘Home’ Ribbon and select the ‘New Slide’ option◦ Notice the layout in the pop up box, these are the pages we have

created just now.

8. Hola! We can start creating our slides with a streamlined template

Create a PPT with the template1. Click on ‘New Slide’ > ‘Title Only’

Create a PPT with the template2. Lets insert an image from a website into your slides

◦ Select Online Pictures◦ Select Office.com Clipart

Create a PPT with the template3. Select an image and resize it to the desired dimension

Create a PPT with the template3. Next, we would insert a video

4. To do so, Select the ‘Insert’ Ribbon > Select ‘Video’ > ‘Video on My PC’

5. Select a sample video > Open

6. Resize the video at wish

Create a PPT with the template7. The outcome would be as below

Using the powerful ‘Presenter View’

1. Essentially, the enhanced ‘Presenter View’ in PPT 2013 enables a separate screen from the main screen that allows user to make changes and annotations on the fly

2. Select the ‘Slideshow’ ribbon > tick ‘Use Presenter View’

Using the powerful ‘Presenter View’

3. Press the ‘F5’ key

Main Screen – Audience View Speaker Screen – Notes, annotations,settings

That’s it! Thanks for your kind attention and please stay tuned for the Week 3 session next week.

Good day!

Prepared by : Jermaine