welcome to the fleet forum division of fleet operations may 11, 2010
TRANSCRIPT
Welcome to the Fleet Forum
Division of Fleet Operations
May 11, 2010
An Update about Margaret
She is back in Utah Her recovery progress… Thank you for your support for Margaret!
Fleet ForumVehicle Utilization Model
Sam Lee
A Short Review of DFO Vehicle Utilization
In the past DFO… Created a minimum standard of 625/month
(minimum per month to reach 90,000 miles/12 years)
Created “low use” mileage categories (summer use, winter use, campus use, etc.)
Our target was “low use” vehicles not designated as operating in a low use or seasonal environment.
A Short Review of DFO Vehicle Utilization Was this approach effective at reducing vehicles? No
Very few “underutilized” vehicles were turned in by agencies even when… In FY09, 468 vehicles not marked as low use didn’t
meet the minimum 625 mileage standard (100 vehicles averaged less than 350 miles per month).
A New “Utilization” or “Rightsizing” Model
All vehicles in the fleet are placed in a specific use category and will have an associated minimum mileage standard.
New “Utilization” or “Rightsizing” Model
Five “High Level” use categories and the minimum mileage standards
Emergency (Units Designated for Enforcing Public Safety)5 miles/month
Maintenance (Vehicle Used to Maintain Facilities)34 miles/month
People Transport (Primarily Transports People)45 miles/month
Supply Transport (Primarily Transports Items Other Than People)
15 miles/month Training (Units are used for Educational Purposes)
14 miles/month
What is your role in vehicle utilization? Finalizing the categorization of all vehicles in your fleet Provide mileage updates in FleetFocus for vehicles
that don’t generally refuel for three consecutive months
Review mileage data monthly to help identify vehicles that are fueling with the wrong card or through a bulk fuel card/pin
What to Expect from DFO
Vehicle by vehicle review (by Angie Watson) to assist you in determining which vehicles are good candidates for turn in or to pool within your agency
A visit from DFO staff to review to the information gathered
What if I need that vehicle next year…?
5 years of “Capital Credit” Holds your vehicle slot Allows you to retain the
financial contribution already made towards the replacement vehicle
What are we hoping to accomplish? Eliminate vehicles in the fleet that do not
meet the minimum standard (unless the vehicle has a unique function) “Right size” the state fleet Eliminate a “one size fits all” approach
Fleet ForumCNG Vehicle Conversions
Sam Lee
What is the State Doing with CNG? Fuel Sites
Currently have 6 CNG fuel sites The State Fuel Network recently completed
upgrades to every site SLCC is building a new CNG (Redwood Road
Campus) Vehicles
Manufacturer Vehicles Conversions
Bi-fuel and Dedicated
What Can You do to Support CNG in the State Fleet?
Use the existing fleet of CNG vehicles
AGENCYCOUNT OF
VEHICLES
UTAH STATE UNIVERSITY 20
HUMAN SERVICES 15
UNIVERSITY OF UTAH 10
WEBER STATE UNIVERSITY 8
TRANSPORTATION 6
AGRICULTURE 4
SALT LAKE COMMUNITY COLLEGE 4
COURTS ADMINISTRATION 4
HEALTH 3
WORKFORCE SERVICES 3
BOARD OF EDUCATION 2
SCHOOL/DEAF & BLIND 2
UCAT OGDEN/WEBER ATC 2
ADMINISTRATIVE SERVICES 1
SNOW COLLEGE 1
UTAH COLLEGE OF APPLIED TEC 1
ENVIRONMENTAL QUALITY 1
PUBLIC SAFETY 1
TAX COMMISSION 1
What Can You do to Support CNG in the State Fleet?
Allow DFO to convert your existing vehicle to a dedicated CNG vehicle?
Fleet Forum105,000-mile Billing Correction
Gary Robertson
105,000-mile Billing Correction
Higher mileage ranges equate to longer life, similar to a rate reduction
Credits were calculated for overcharges
Credits were issued in April bill
Fleet ForumARI Contract and Maintenance and Repair Service Providers
Scott Bingham
Contract with ARI
Contract has been renewed RFP process resulted
in… Tighter standards Removal of 5% fee for
Independent vendor use Survey
Maintenance and Repair Needs Dealer
National Account Suppliers
Independent
Maintenance and Repair Labor Cost Dealer Labor Rates
Wasatch Front As Low as $65 per labor hour Greater than $80, we negotiate with
Aftermarket Labor Rates Salt Lake Metro Area
National Account Suppliers $78 and $83 Aftermarket service providers between $70 and
$75
Maintenance and Repair Parts Costs Parts Pricing Structure
List or Retail Wholesale or Fleet Cost
Example Rack and Pinion
Cost $250 or $422 $736
Last of All
We need your help Encourage Drivers to ask questions regarding the
appropriateness of the repair Have Drivers watch pricing, ask for discounts or
fleet pricing for the State of Utah Forward any question or concern to Scott
Bingham or Paul Ferguson
Fleet ForumEnterprise Updates
Sam Lee
A Few Updates about Enterprise
Cargo Vans All Enterprise Cargo Van rentals will only be
available for pick up and return at: 7144 South State Street (Murray)
Store hours are: M-F: 7:30 am - 6:00 pmSaturday: 9:00 an - 12:00 pm
Branch Manager is: Matt Hodson, 801-565-5889 When making a reservation choose "CARGO
VAN ONLY“ in the drop down menu
A Few Updates about Enterprise
All Enterprise Branch locations in Utah are now open to State of Utah drivers
See the Fleet web page for a list of current locations / addresses / phone numbers for each rental branch in Utah:
http://fleet.utah.gov/dailypool/dailypoolrental.html
A Few Updates about Enterprise
All accidents in an Enterprise vehicle need to be reported: To Enterprise
At the end of your reservation
To Fleet Operations Through the Fleet web
page
A Few Updates about Enterprise
Enterprise Survey Cleanliness of the Vehicle On time pick-up Full tank of fuel Letter from Enterprise More than 95% of survey respondents are
happy with the current services provided by Enterprise
Fleet ForumOther Short Updates…
Sam Lee
Other Updates…
Full size passenger vans Freightliner’s “Sprinter” Van (Diesel) Updates to the “Van Protocol” are coming
FY11 Service Level Agreements Capital Lease Agreement Full Service Lease Agreement
Other Updates…
Accidents Accident Information needs to be submitted within
24 hours Owned Vehicle Accidents
All accident data needs to be input into FleetFocus
Owned vehicle Accidents needs to be closed out in a timely way
Thank you for attending the Fleet Forum