fleet forum april 14 – 9 to 11 am
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Fleet Forum April 14 – 9 to 11 am. Agenda Fleet 101 Look, Mom, I got an “A” Enhancing your Fuel Tank (We don’t mean siphoning) What’s New. Fleet 101. Sam Lee 801-538-3452 [email protected]. Fleet 101. Overview of Fleet Programs and Services Update on Personnel Changes - PowerPoint PPT PresentationTRANSCRIPT
Fleet ForumApril 14 – 9 to 11
am
Agenda
Fleet 101Look, Mom, I got an “A”Enhancing your Fuel Tank (We don’t mean siphoning)
What’s New.
Fleet 101
• Overview of Fleet Programs and Services
• Update on Personnel Changes• Fleet Management Philosophy
Overview of Fleet ServicesFleet 101
• Accident Management• Rates for Leased Vehicles
– Monthly Fixed Rate– Per Mile Rate
• Take Home Documentation
• Energy Efficiency– 20% by 2015– Tracking Energy
Statistics– Capital Credit
• Vehicle Utilization– Moving away from 625– Documenting vehicle
use categories
• Vehicle Operators• Obtaining Vehicles
– Replacement at 105,000– Short Term Leases– Seasonal Vehicles
• Licensing and Registration• Maintenance, Repair, and
Roadside Assistance• State Fuel Cards and
Stations– Should a use a state
owned fuel site?– Reimbursements
• Recalls• Daily Pool Services
Vehicle Operators
• Operator ID’s– Documenting Basic
Contact Information– Driver’s License– ELCID Code (billing)
• Defensive Driver Training
• Weekly License Checks with Public Safety
• Driver Eligibility
Obtaining Vehicles
• Replacement at 105,000 Miles
• Short Term Vehicle Leases– Greater than 2
months, up to 1 year• Greater than 1
year requires expansion approval
• Seasonal Vehicles– Please notify DFO
staff at least 9 months in advance
• Replacement Process– Justification up from a
compact sedan– Actual vehicle
replacement sent out– Vehicle exchange time
period is generally mid spring to summer
Licensingand Registration
• Marked Vehicles
• Unmarked Vehicles
Expires every June 30th
Expires during different months of the year
Maintenance, Repair,and Roadside Assistance
• Automotive Resource International (ARI)– 1 (800) CAR-CARE– Maintenance schedule…
follow the coupon book– Repair Procedures
•Finding a Vendor?– Roadside Assistance
•Rental vehicles•Getting Home•Waiting for the vehicle
Feedback about ARI…
State Fuel Cardsand Stations
• State Fuel Cards and Stations– Should you use a state owned fuel
site?– “Card with the car” and
“PIN with the person”– Replacement gas cards– How to find fuelman stations?
•http://www.fuelman.com
– Reimbursements procedures
Recalls
• Recall notices will come from Paul Ferguson of DFO
• Take the vehicle to a local dealer with the PDF document sent by Paul
• Return the work order ticket or receipt to Paul so we can close the recall work order
Daily Pool Services
• Enterprise Rent-A-Car– Available Statewide (19
locations)– Four new locations
• American Fork, Spanish Fork, S. Salt Lake, Price
– 60 Days or less• Enterprise is not
intended as an expansion vehicle
– 250 “Free Miles” from Enterprise
• All reservations are made on-line (fleet.utah.gov)
Accident Management
• All accident reports are submitted on-line
• What is an accident?• What is an unknown
accident?• Should you call the
police?• Accident Review
Committees– Reporting the results of
the ARC• Questions about
accidents call Cerena Crosby
Rates for Leased Vehicles
Fixed Rate + Variable Rate = Monthly Bill– Fixed rate (depreciation + overhead)– Variable Rate (fuel + maintenance + repair)
• Other Charges …– Daily pool use– One time charges
http://fleet.utah.gov/administration/
fleetfinance/documents/2009RateMatrixforpubli
c.pdf
Fleet Rate Matrix
Take Home Documentation
• Who should have a “take home vehicle?”– Elected or Appointed
Officials– 24-Hour “On-Call”– Virtual Office– Practical Use
• How is it documented?– On-line form
• Is my take home a taxable fringe benefit?
Energy Efficiency
• 20% by 2015– Rightsizing– Changing Driver Behavior
• Annual Report• Tracking Core Energy Statistics
– Miles– Fuel Gallons– Miles Per Gallons– Cost Per Mile– Vehicle Counts
• Capital Credit– Turn in a vehicle and the
vehicle slot is held for 5 years
Vehicle Utilization
• The new utilization approach seeks first to identify the use of all vehicles
• We (Both the Agency and DFO) can then determine acceptable vehicle counts based on average monthly mileages and use of the vehicle.
Fleet ManagementPhilosophy
• DFO Mission Statement– “Emphasizing
customer service, we provide safe efficient, dependable, and cost-effective services”
• Customer Service vs. Compliance
Personnel Changes
• Al Orwin’s last day was March 31st
– Scott Bingham will be taking over Al’s ARI oversight duties
• Frank Mortenson– Retired in January– Doug Middleton is
working for DFO again this summer and fall season
Customer Service Visits
• We would like to visit with you one-on-one– Let us know
what you would like to discuss when we call…
– We want to meet your fleet needs!
Report Card Changes
•The grading scale•Full Service Lease Agencies
will now be graded.•The Gold Stars have been
removed.
Check your Reports
• The Report Card exception reports can be found on Fleet’s online reports.
• Check them monthly.
• The PM History preliminary will be sent out on June 1, 2009.
Questions?
Resources to Enhance Your Fuel Tanks
•www.fueleconomy.gov•www.energy.gov•www.epa.gov
www.fueleconomy.gov
•Drive more efficiently•Keep your vehicle in good
shape•Plan & Combine Trips•Choose a More Efficient
Vehicle
Drive More Efficiently
• Drive Sensibly• Observe the Speed
Limit• Remove Excessive
Weight• Avoid Excessive
Idling• Use Cruise Control• Use Overdrive
Gears
Keep Your Vehicle in Good Operating
Condition• Keep your
Engine Properly Tuned
• Keep Tires Properly Inflated
• Use the Recommended Grade of Motor Oil
Plan and Combine Trips
• Combine Errands into one trip• Commute during non-peak travel hours• Carpool/Rideshare programs• Telecommuting/Teleconferencing...Fleet
FORUM
Choose a More Efficient Vehicle
“Selecting which vehicle to purchase is the most important fuel economy decision you'll make.”
Vehicle Idling
•22 State of Utah Telematics equipped vehicles
•Vehicles need to idle more than 10% to create an event
•Average Idle Time % for the entire state Fleet excluding “Emergency” vehicles is….
22%
Vehicle Idling
•For the past 14 months, what is the Total Days of vehicle idle time for the State Of Utah, Telematics equipped vehicles?
•74 Total Days (1780 hours)•Entire State Fleet•40.5 Years
Energy wasted through the tailpipe of 22
vehicles•Every hour a vehicle idles, .76
gallons are wasted•1,352 Gallons•$2,400•26,000 Pounds of CO2
Idling Myths…Busted
• Vehicles do not need to “Warm-Up” on cold mornings
• Vehicles do not waste more fuel than if you let them idle
• Vehicle starter motors will not go out because you have turned your vehicle on/off frequently
Recommendation
• If you plan on idling for more than 10 seconds, turn the vehicle off
• If the ambient temperature is below zero let the vehicle “warm up” for 20 to 30 seconds
Recommendation
• Help your Agency understand the HUGE problem of idling vehicles
• Help your Agency understand that vehicles do not need to idle
• Help your Agency understand that they can meet the Governor’s Energy Efficiency Standards by implementing this one aspect of fleet management
105,000 Lifecycle Rate Impact
Contact Gary at 801-538-3792 or [email protected] if you have any questions
Governor’s Cabinet Council Energy
Efficiency•Focus on Human Behavior•Creation of Green Teams
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Questions?
Margaret ChambersDivision Director
801-538-3014margaretchambers@ut
ah.gov