West Virginia UniversityWest Virginia University

Electronic Theses and Electronic Theses and DissertationsDissertations

Transforming GraduateTransforming GraduateEducation and ResearchEducation and Research

WVU Team Collaboration Office of Academic Affairs and Research

Provost & Office of Graduate Education ETD Task Force

Planning, Administration, Education, Technology Office of Information Technology

Student technical support, workshops, Web resources Academic Computing

Database implementation, archivingUniversity Libraries

Student advising, Web resources, submissions review, cataloging, reference & document delivery services, archiving

WVU ETD Web Site

ETD Submission Process Student enrolls in graduating semester,

forms committee, designates chair, receives degree completion information

Student creates thesis or dissertation Student attends oral defense

Deliver ETD Submission Packet to University Libraries Completed ETD Submission Signature Form Submission Fee

$55.00 for Master’s Thesis$65.00 for Doctoral Dissertation

Completed UMI Agreement Form (optional for Research / Project Reports)

Printed Copy of Title Page & Abstract Copyright Fee: $45.00 (optional) Doctorate Only

Completed Survey of Earned Doctorates

Student Prepares Final Document for Submission Office of Information Technology

Student technical support Workshops Walk-in Clinics Web resources

Student Submits ETD Online ETD is made available according to

student’s Web Distribution choice.1. World2. Campus Only3. Campus Encrypted4. No Access

ETD Review Process Committee Chair

– 5 working day approval option Library reviews format Library approves submission upon:

– Receipt of completed ETD Submission Packet

– Approval of ETD document format

Library Processing Library sends copies of ETD files and

packets to UMI for publication and archival services.

Library catalogs ETD:– MountainLynx– OCLC

Library Access to ETDs Citation from the catalog Online Full-text Document delivery services Bell & Howell (UMI) NDLTD

Library Access to Restricted ETDs

Campus Only ETDs– Electronic files free via Inter-Library Loan– Printed copies for a fee via Library Copy

Services Campus Encrypted ETDs

– Available in print format only. Restricted ETDs

– Secured until patent / proprietary concern has been resolved.

ETD Exemptions Master’s Theses: 2 bound copies

– 2 original committee approval signature sheets.– Approved ETD Exemption Form

Doctoral Dissertations: 2 unbound copies– 2 original committee approval signature sheets.– Approved ETD Exemption Form– Submission Fee: $65.00– Completed UMI Agreement Form– Printed Copy of Title Page & Abstract– Copyright Fee: $45.00 (optional)– Completed Survey of Earned Doctorates– Library provides signed Approval Form to student

WVU ETD Profile Paper Thesis and Dissertation Circulation

(Pre-ETD) Monthly ETD Accesses Overall and Total ETDs Accessed Most Popular ETD Total Number of ETDs in Collection Web Distribution Type Format Types in Collection Number of Submissions per Year

813

0

500

1,000

Number of Accesses

WVU Paper TDs Accessed: 1998-99

Janu

ary

Mar

ch

May

July

Sep

tem

ber

Nov

embe

r

5,826

4,728

0

2,000

4,000

6,000

WVU ETD Monthy Accesses

1998

1999

Overall WVU ETDs Accessed

0

10,000

20,000

30,000

Num

ber o

f Acc

esse

s

1998 1999

37,864

05,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000N

umbe

r of A

cces

ses

Total WVU ETDs Accessed:August 1998 - August 2000

2,515

01,0002,0003,000

Number of Accesses

Total Technology Education

WVU ETD Most Accessed

830

0

200

400

600

800

1000

Num

ber

Total WVU ETDs as of Spring 2001

WVU ETD Web Distribution Type:1998-1999

World56%

Campus-Only41%

Patent3%

Web Distribution of WVU ETDs:1999-2000

World53%

Campus-Only42%

Patent2%

Campus-Encrypted

3%

pdf98.97%

pdf & RA.21%

pdf & jpeg.41%

pdf & html.21%

pdf & PP.21%0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

WVU ETD Format Types

WVU Multimedia ETDs

371345 358

050

100150200250300350400

1997-1998

1998-1999

1999-2000

WVU ETD Submissions

Theses

Dissertations

Totals

WVU ETDsWVU ETDsTransformingTransforming

Graduate EducationGraduate Educationand Researchand Research

Compiled by:John H. Hagen

WVU ETD Task Force

Jhagen2@wvu.eduSpring 2001