1. LIB 630 Classification and Cataloging Spring 2013What is CatalogingThe Big Question

2. 2What is Cataloging? cataloging The process of creating entries for a catalog. Inlibraries, this usually includes bibliographicdescription, subject analysis, assignment ofclassification notation, and activities involved inphysically preparing the item for the shelf, tasksusually performed under the supervision of alibrarian trained as a cataloger. British spelling iscataloguing. See also: cataloging agency,Cataloging and Classification Section, cataloging-in-publication, centralized cataloging, cooperativecataloging, copy cataloging, descriptive cataloging,encoding level, and recataloging. Online Dictionary of Library and Information Science, ODLIS 3. 32 kinds of cataloging Original cataloging Copy cataloging 4. 4What is original cataloging? original cataloging Preparation of a bibliographic recordfrom scratch, without the aid of a pre-existing catalog record for the sameedition, more time-consuming for thecataloger than copy cataloging. i.e.: Do-it-yourself cataloging! 5. 5 Copy cataloging? copy cataloging Adaptation of a pre-existing bibliographicrecord (usually found in OCLC, RLIN, NUC,or some other bibliographic database) to fitthe characteristics of the item in hand, withmodifications to correct obvious errors andminor adjustments to reflect locally acceptedcataloging practice, as distinct from originalcataloging (creating a completely new recordfrom scratch). Synonymous with derivedcataloging. i.e. Copy from others cataloging! 6. 6But what are we actually doing whenwe catalog a book or whatever? Were entering information aboutthe book into the librarys catalog,so that when patrons are searching,they can find what theyre lookingfor, or, at least, something that willhelp them find an answer to theirquestion. 7. 7What is a card catalog? card catalog A list of the holdings of a library, printed, typed,or handwritten on catalog cards, eachrepresenting a single bibliographic item in thecollection. Catalog cards are normally filed in asingle alphabetical sequence (dictionary catalog),or in separate sections by author, title, andsubject (divided catalog), in the long narrowdrawers of a specially designed filing cabinet,usually constructed of wood (see this example).Most large- and medium-sized libraries in theUnited States have converted their card catalogsto machine-readable format. Also spelled cardcatalogue. Compare with online catalog. 8. 8Online catalog? online catalog A library catalog consisting of a collection of bibliographic records in machine-readable format, maintained on a dedicated computer that provides uninterrupted interactive access via terminals or workstations in direct, continuous communication with the central computer. Although the software used in online catalogs is proprietary and not standardized, most online catalogs are searchable by author, title, subject heading, and keywords, and most public and academic libraries in the United States provide free public access, usually through a Web-based graphical user interface. Click here to log on to the online catalog of the Library of Congress in Washington, D.C. Synonymous with OPAC. OPAC=online public access catalog 9. 9 Why make this distinction? There are those who call an onlinecatalog the online card catalog orsomething similar. There are no cards on the computer,so that calling the online computerthe card catalog is a misnomer Card refers only to the medium thecatalog appears on PLEASE DONT DO IT! 10. 10Elements of catalogingFrom ODLIS definition:1. bibliographic description2. subject analysis3. assignment of classification notation (meaning the symbols used by the classification system)4. activities involved in physically preparing the item for the shelf 11. 11What information do you put intothe catalog, then? Basic bibliographic information (AKAbibliographic description): Author, title, publisher, date Edition Basic physical information (AKA physicaldescription): Size, no. of pages, whether illustrated, if ithas a bibliography and/or index Format (book, recording, electronic, etc.) Subject information (AKA subjectanalysis) 12. 12 What is bibliographic description? The official international definition: . . . lists all the elements which arerequired to describe and identify alltypes of material which are likely toappear in library collections, . . . ISBD(G): General International Standard Bibliographic Description 1992 http://www.ifla.org/VII/s13/pubs/isbdg0.htm 13. 13Wait, theres more, though! International Standard BibliographicDescription . . . assigns an order to the elements ofdescription, and specifies a system ofpunctuation for the description. ISBD(G): General International Standard Bibliographic Description 1992 http://www.ifla.org/VII/s13/pubs/isbdg0.htm 14. 14What is the prescribed order? 1: title and statement of responsibility area, with the contents of [4] 1.1 Title proper 1.2 General material designation 1.3 Parallel title 1.4 Other title information 1.5 Statements of responsibility 2: edition area 3: material or type of resource specific area (for example, thescale of a map or the numbering of a periodical) 4: publication, production, distribution, etc., area 5: physical description area (for example: number of pages in abook or number of CDs issued as a unit) 6: series area 7: notes area 8: resource identifier (e.g. ISBN, ISSN) and terms of availabilityarea Structure of an ISBD record International Standard Bibliographic DescriptionFrom Wikipedia, the free encyclopedia.http://en.wikipedia.org/wiki/International_Standard_Bibliographic_Description 15. 15What is the punctuation?Spaces before and after the specialGMD=General materialpunctuation (shown in red)!designation. New rules: [ ] not ( )Slide from presentation Introduction to Description: History ofCataloging CodesWhat is cataloging?March 17, 2013 16. 16 An ExampleAuthorEditionTitleAuthorNotice the spaces!Slide from presentation Introduction to Description: History ofCataloging Codes 17. 17 What do the punctuation symbols mean?[. . .] usually means that whats included withinthe [ ] is General Material Designation, i.e.physical or electronic or other format: usually means that what comes before the : isthe main title and what comes after is thesubtitle (if there are spaces before and after)OR what comes first is the place ofpublication and what comes after is thepublisher/ means that what follows is the statement ofresponsibility, i.e. author, editor, etc. 18. Whats the advantage of having 18 everything so standardized? You can recognize and read abibliographic record, no matter whatlanguage or script its written in You can tell whats being described,no matter what kind of material it is 19. 19 An example in English Statement of responsibility Main titleSubtitleGMDformatrealia=real-lifeobjectEditionPublication info Physical description Series info Standard number Cost of item Slide 18 from CATALOGING: Ticket to the Past, the Present, and the Future Arlene G. Taylor 20. 20An example in GermanTitle GMD=General Material DesignationSubtitle(in this case: electronic resource)Statement of responsibility Publication areaSeries information Standard Number Physical Description 21. 21An example in Bulgarian Author TitleSubtitle (orpossibly GMD?)Statement ofresponsibilityEdition areaPublicationareaPhysicaldescriptionStandard numberClassification number Dewey Decimal 22. 22ISBD in an online catalog/ shows statement of responsibility, i.e. author, follows General Material DesignationSpaces beforeand afterpunctuationto separatesections 23. 23 What does AACR2 have to do with this? Anglo-American Cataloguing Rules(AACR) A detailed set of standardized rules forcataloging various types of librarymaterials . . . which is divided into twoparts: rules for creating thebibliographic description of an item ofany type and rules governing thechoice and form of entry of headings(access points) in the catalog.Click here to read a brief history of AACR2 up to the 2002 revision, courtesy of the JSC. 24. 24 Do we need to learn all these rules? If you plan on specializing as acataloger, especially in a largeresearch library, where you will bedoing a lot of original cataloging,then you will need to learn the rules. As an LMS, most of your catalogingwill be copy cataloging, so that ageneral awareness of the rules will beall you needplus knowing where tolook them up!In any casethe times, they are a-changin! 25. 25Will there be an AACR3? Yes and no (actually, no)FRBRand RDA are coming! 26. 26 What is FRBR? Functional Requirements forBibliographic RecordsThis comes Either F-R-B-R or Ferberfrom the A report in 7 languages (soon toPowerpointadd simplified and traditionalpresentationChinese)below: A conceptual model entities attributes Relationships 27. 27Goal of cataloging FRBR Cutter (19th century cataloging pioneer) To enable a To enable a person to find a book of which eitherperson to: the author the title Find the subject Identify...is known Select To show what the library has Obtain by a given author on a given subject in a given kind of literature To assist in the choice of a book as to its edition (bibliographically) as to its character (literary or topical) Adapted from FRBR; or, How I learned to stop worrying and love the model 28. 28Do we need FRBR?What is cataloging? March 17, 2013 29. 29 Theres also FRAD FRAD? Functional Requirements for Authority Data Authority data? This is part of what librarians call authoritycontrol Authority control enables librarians tocreate standardized catalog entries toavoid confusion e.g. to differentiate between authors orartists who have the same or similarnames John Willams the composer and conductor vs. John Williams the classical guitarist 30. If youre not frbred or fraddled30enough: RDA is almost here! RDA: Resource Description & Access Designed for the digital world and anexpanding universe of metadata users,RDA: Resource Description and Access isthe new, unified cataloging standardanevolution of the cataloging principles fromAACR2, with rules carried over oradapted to the RDA model. Introduction, RDA Toolkit 31. 31RDA builds on FRBR & FRAD FRBR and FRAD are conceptualmodels RDA puts them into practice 32. 32Does a humble school librarian haveto worry about all thisgobbledygook?