what to do while you’re waiting: welcome to the...stage 4 socialite kate farrelly stage 5...
TRANSCRIPT
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Welcome to theFriends of the Village
(FOTV)General Meeting
25 June 2020
What to do whileyou’re waiting:
1. Please jump on to shop.fotv.org.au to pay your annual membership fee ($2) if you haven’t already. We will need this to update our register and for when we vote.
2. This is your meeting please be active ask questions in the chat!
3. Look out forthis logo when it’s time to vote!
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President’s Welcome
Good turn out!
Welcome to new families & anyone new to a FOTV meeting.
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1. Opening
Acknowledgment of Country Cooper Turnbull, LLV Year 11
Virtual Meeting EtiquetteChris Goringe
FOTV Executive Committee Member
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2. Ice-breaker
QuizDaniela Minns
FOTV Executive Committee Member
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3. President Update
Who is FOTV & What do we do? Initiatives during COVIDUpdated Constitution
Jason WongFOTV President
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Who we are and what we do
P&C Association of Lindfield Learning Village
Active and passionate community of parents/carers and members of the LLV
community
Fostering cooperation and building connections - between parents.carers,
community, students and staff
Actively support the school through fundraising events & projects, parent/carer
contributions, grants and volunteering via working groups
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Introducing FOTV Executive Committee
Lucie Trinco
Vice-president
Ness Free
Vice-president
Jenny Marshall
Secretary
Wenying Han
Treasurer
Ashley King
General Member
Kim Adams
General Member
Daniela Minns
General Member
Chris Goringe
General Member
Jason Wong
President
MOTION - To endorse
Ashley King’s
appointment as General
Member of the FOTV
Executive Committee
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FOTV Initiatives during COVID-19
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Thank you for volunteering!
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IIan Lowbeer
Stage 4 Socialite
Meeta Kamath
Stage 3 Socialite
Kath Eager
Stage 4 Socialite
Kate Farrelly
Stage 5 Socialite
Greg Puckeridge
Fish Pond RefurbGauri Bhalla
Auditorium
Jane Allen
Auditorium
Patti Gallagher
Auditorium
New volunteers!
Lisa Tilse
Stage 6 SocialiteDebbie Molyneux-Cole
Stage 6 Socialite
Jackie Bennett
Stage 5 Socialite
Samantha MacNally
Stage 2 Socialite
Amelia Hesketh
K - 2 Hub Socialite
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Alyssa Yoong
OOSH
Monique Simpson
Cafe/Pond RefurbHelen Simpson
OOSH
Current superstars working hard!
Siena Stuckey
Pond Refurb
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4. Principal’s Update
|
Stephanie McConnell LLV Principal
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5. Approve AGM Minutes
Jenny Marshall FOTV Secretary
MOTION - to confirm the minutes of the previous meeting
- FOTV’s Annual General Meeting, 20 February 2020
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6. Presentation of Treasurer's Report & FOTV 2020 Budget
Wenying Han, FOTV TreasurerJason Wong, FOTV President
Financial positionFundraising opportunities
(see also Item 9 working group updates)
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7a. Approve Expenditure
1. LLV Exec Developing Adaptive Organisations2. Build FOTV Website
3. Expenses up to $500 to next GMJason Wong, FOTV President
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Agenda Item 7a) Approve Expenditure:
Funding of LLV Executive Developing Adaptive Organisations course
MOTION - To approve expenditure of $22,500 for the purpose of FOTV contributing half the total cost of sending the LLV Executive team on the Adaptive Cultures Practitioner Development Program.
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Agenda Item 7a) Approve Expenditure:
Build FOTV Website
MOTION - To approve expenditure of $2880 for professional website build (NB - $2500 budgeted for website in 2019)
● Not another comms channel - will support existing channels: emails, Facebook, WhatsApp
● Source of truth - all FOTV news, info, contacts, forms and resources○ No more searching through old emails, posts, chats.
● Leverage work done by students & P&C last year● Sean Brokenshire: digital comms strategist, not-for-profit specialist, Medecins
Sans Frontieres● User Experience, Information Architecture, agile development, Wordpress, cPanel
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Agenda Item 7a) Approve Expenditure:
Approve expenses up to $500 to next General Meeting
MOTION: To approve expenditure of up to $500 by the Executive Committee up until the next meeting (FOTV Standing Item)
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7b. Approve FOTV 2020 Budget
Wenying Han FOTV Treasurer
MOTION - to endorse FOTV’s 2020 Budget.
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8. FOTV Parent Survey
Key Feedback ThemesActions in Response
Ashley King, FOTV Executive Committee Member
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A huge thank you for filling out the FOTV survey!
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Preferred channel of communications from FOTV
• Email was preferred method of receiving communications from FOTV
• Compass was second preferred
• Followed by Stage WhatsApp groups
Key feedback themes
To do this we require the stage contact lists to be completed. If you have a
socialite they will be chasing this if you don’t it
will be me.
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Speakers/topics of interest
• A wide variety of speakers were shared, including popular ones like Steven Biddulph, Maggie
Dent, Dr Karl, and Michael Carr-Gregg, as well as Psychologists, Chefs, LLV parents and even
Elon Musk
• Common topics and themes were:
○ Student wellbeing, mental health, anxiety and resilience
○ Diversity and inclusion
○ Cyber safety, managing internet and social media use
○ Digital work, the future of work
○ STEM
○ Parenting teens and sibling relationships
○ Environment/gardening/landscape designers/architects
○ Chefs
Key feedback themes
the working
group update
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Fundraising ideasLots of great suggestions which we hope to implement later in the year once physical distancing
restrictions are eased
Student art auction
Student art auction
Zoom trivia
PJ Day
Zoom trivia
Class socials
Disco for senior
kidsParents night
outMarket Day
Mango salesColour Run
Virtual
scavenger huntRead-a-thon
or Walk-a-thon
Variety NightStudent art
auctionPJ Day
Key feedback themes
Fundraising for
animal
charities
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Key feedback themesHow can we best support you now?
Student art auction
Student art auction
Zoom trivia
PJ Day
Zoom call with
teachers
More
activities/clubs
for kidsRegular
coronavirus
updates
Small group
parent lunches
Keep providing
clean
communication
All good for
now! Just stay in
touch please
Thanks for the
postcardRe-post stage
contact lists
Organise a
parent night outYou are doing a
great job thank
you!
More info on
what students
working on
Let people bake
food and raise
money for
shelters
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9. Working Groups Update
Socialites - NessAuditorium - Ness
Fish Pond Project - MoniqueSocial Calendar - Lucie
Uniform - LucieSustainability - Jason
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Auditorium Socialites Multiform Refurb Sustainability
14 Working Groups
New Parents
Grants
Active Active Active Active Active Not active
Website OOSH Transport Social Fundraising
Active Active Active Active Not activeNot active
Elves
Not active
Mentoring
Not active
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Stage Socialites
● Please make the new socialites feel welcome! ● Volunteers needed K- 2, S2 & S3● Please complete the stage contact list
Stage 6Stage 5Stage 4
?
Stage 3
?
Stage 2
?
K - 2 Hub
This group full of parents (per stage) coordinates
stage based social events and communicates stage
based requests direct to parents.
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Stage Socialites
● Please make the new socialites feel welcome! ● Volunteers needed K- 2, S2 & S3● Please complete the stage contact list
Stage 6Stage 5Stage 4
?
Stage 3
?
Stage 2
?
K - 2 Hub
This group full of parents (per stage) coordinates
stage based social events and communicates stage
based requests direct to parents.
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Auditorium Working Group
● Welcome our new group members - Jane, Gauri & Patti. ● They are working on the foundation of the group and
specifically narrowing down the speakers short list.
● Huge thank you for all your suggestions from the survey the team are looking at these now.
● We will be looking for volunteers closer to event timings. Please let us know if you have interest in supporting this team - a detailed list of what they would need help with will come out closer to the event.
This group is tasked with making the most of our incredible
auditorium space, both for fundraising opportunities but also to bring
unique and relevant speaker opportunities to our parent (& larger)
community.
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Refurb (Pond Project)
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Social Calendar 2020
EVENTS
Events are tricky until restrictions have been lifted. So the following are all pending at this stage and we will introduce when it’s possible:
Term 3:● Kids Silent Disco (fun and fundraising)● Parent catch ups by Stage
Term 4:● Parents Trivia night (Major Fundraiser)● Gingerbread house making evening
(Family fun and Fundraising)
FUNDRAISING
We are thinking outside the square to raise money for the school in a way that feels appropriate given everything. Some ideas we would like to roll out in addition to the events are::
● Fundraising Gratitude Tree● LLV Art tea towels● Sock Fundraiser - who doesn’t need
socks?● Additional styles to the multiform
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Multiform uniform
● New styles added!!!!● Hoodies in Navy/White
and Grey Marle / Navy● Activewear sport tights● If mins met, we can turn
around in 14 days!!!!
COVID UPDATEPolo shirts have
been delayed due to Covid and will be
here end JULYTo order go to: https://shop.fotv.org.au/
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Sustainability
New Sustainability Learning Area
● $15,000 grant under Department of Education’s Sustainable Schools program
● Location: front playground near old cubby house
● Design elements: chickens, native stingless bees, raised planter boxes for growing produce, bush tucker planting, composting bays and worm farms, seating areas to accommodate a small group as well as a whole class and more.
● School input via staff survey● Project timing - 2 weeks’ construction
(hopefully September school hols) Thanks to: Kim Adams, FOTV Committee!
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Not everyone here is a member!
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ANY OTHER BUSINESS?
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Confused at our branding.
I know this purple and orange has been kicking around for awhile on our
Preso but our logo is black/navy and bright red?
Thoughts on cleaning up our logo and colour scheme.
Keep current but change all our docs to these colours or
If we have to stick to purple and orange then
what about a logo something like this… or just some other lame ideas...
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FOTV Values
This one is about
Transparency
1) ALWAYS LISTENING:
- 6 monthly surveys
- open forum time within GM
Responsove.
5) INFORMATION &
COLLABORATION
- Term GM’s with minutes
circulated.
- Live access to GM (go Chris)
WE GIVE BACK
- Parent speaker events,
• Surprise thankyous etc
• Welcome to new families
• Reaching out ie: post cards
- Diverse and autonomous
Volunteer options
vents
- Mentoring program between
students and parent body
being committed to the
community by listening to what
they are saying and being
responsive where possible.
Focusing on Surprise and
Delight ideas that ensure all
feels appreciated and nurtured
WE BUILD CONNECTIONS
• School social committee
• Stage socialites for stage e
- Helping hand
This is about seeking every
opportunity to ensure people
feel they are getting the most
out of the village in a friendly
and inclusive way.
WE ARE AN EXTENSION OF
THE SCHOOL
• Fundraising
• Sustainability
• Reburb projects
• Grants
• Transport
• Oosh
- Uniform