where are you at? key areas break down primary functions of your job identify strengths and...
TRANSCRIPT
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Where are you Where are you at?at?
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Key Areas Key Areas • Break Down Primary Functions of Your Job
• Identify Strengths and Weaknesses in Job Functions
• Know your Issues
• Solutions
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Primary functions Primary functions
• What do you have to get done in a day?
• What requires customer interaction?
• What functions are processing only (such as case notes)?
• What functions can never be delayed?
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80/20 Rule 80/20 Rule • 80% of goals are achieved working on 20% of your tasks
• 20% of your efforts produce 80% of your results
• 20% of your co-workers give you 80% of the support you need
• 20% of your time management habits cause 80% of your productivity problems
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Strength/Strength/Weakness Weakness • Of the identified functions, where do you
excel?
• Which ones are you neutral about?
• Which ones do you dread or struggle with?
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Challenges Challenges There are a number of challengeschallenges to successful
time management including:
• Procrastination
• Time Denial
• Time Wasters
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Procrastination Procrastination Causes include:
• Fear
• Overwhelmed
• Dislike of task
• Exhaustion
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Time Denial Time Denial “I can get that done in-between appointments.”
“It won’t take me any longer to get it done later.”
“Half my appointments no show, so I will get it done then.”
“It will only take me five minutes to do.”
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Time WastersTime Wasters“There are not enough hours in the day . . .”A survey by America Online and Salary.com revealed that the average employee admits to wasting more than two hours every work day.
Top time-wasters:
Surfing the web (non-work use) 44.7%
Chatting with co-workers 23.4%
Doing personal business 6.8%
Spacing out 3.9%
Running errands 3.1%
Personal phone calls 2.3%
Applying for other jobs 1.3%
Planning personal events 1.0%
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Solutions Solutions Develop a work flow that matches your skills and personality:•Do heavy brain tasks during most alert time of day.
•Complete highly interactive tasks during drowsy part of day.
•Complete highest-stress tasks during strongeststrongest mental part of the day.
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Start with only ONEONE area to change.
•Pick an area that causes stress.
•Pick something you have complete control over.
•Pick something you can reasonably change in 1 month.
•Establish measurable benchmarks to achieve.
Solutions Solutions
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Generate energy through-out the day:
• Mini Task Accomplishments
• Mini Brain Breaks
• Private Rewards
Solutions Solutions
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Expand your definition of “Finished”
Complete for the day vs. project finished
Solutions Solutions
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ConclusionsConclusions
There was enough “TimeTime” today to start
the change process.
Be sure to set aside time to implementimplement
your strategies.