Workforce Development Information Systems in Florida

The Florida Education and Training Placement Information Program (FETPIP)…

The Workforce Development Information System (WDIS)…

The Workforce Development Education Funding process (WDEF)...

OccupationalEmployment

State PayrollEmployment

EmployerSurveys

Other ProgramExits

Special Projects,Longitudes

FL CorrectionsReleases

High SchoolExits

VocationalCenter Exits

CommunityCollege Exits

Univ. SystemGrads

Merge Files UnduplicateEdit Names & SSN

Create MasterFollow-up File

Create Tapes &Files for record links

Public UniversityEnrollment

Postal ServiceEmployment

Federal CareerEmployment

Military ServiceEmployment

Fl UC-CoveredEmployment

WIA

Public Adult Ed &Voc Enrollment

Welfare TransitionServices

EmployerContact

Responses Edited,Standardized

Private Coll. &Univ. Enrollment

State CorrectionsIncarcerations

Public AssistanceReceipt

Public Comm. Coll.Enrollment

Occupational &Linked Data Sets

Merged

Linked Data SetsMerged

InternetEducation &WIA

Reports

ts

Bureau of Workforce Education and Outcome Information Services

Florida Education and Training Placement Information ProgramFeb. 2001

Ad HocReports

WorkforceFundingFormula

Performance &Accountability

Reports

“CHOICES”Career

CounselingSoftware

*WRIS - Wage Record Interchange System (Out of State Employment)*Ed. Evaluator - Out of State Post-Secondary Continuing Education

www.firn.edu/doe/fetpip

EducationEvaluator

WRIS

Automated Follow-up - FETPIP

S. 229.8075, Florida Statutes...

Designates FETPIP as the state’s primary follow-up resource for all workforce development and related education programs…

References S.443, FS regarding Unemployment Compensation

Follow-up data collection

Purpose: To find out what happens to students or program participants after they leave a particular activity…

Findings: Usually focus on employment- related events after an exit…

Method: Exit Interviews, Survey-based “tracer study”… electronic data sharing.

FETPIP-FETPIP-Primary Participants Participants 68 School Districts

Secondary and Postsecondary

28 Community Colleges Associate degrees and

certificates 10 State Public Universities

Bachelors, Masters, PHDs Department of Education

Vocational Rehabilitation, Blind Services, Dropout Prevention, Apprenticeships

24 Regional Workforce Boards

150 Private Vocational & Technical Schools

Department of Labor and Employment Security WIA, veterans, older

workers, workers comp. Department of Corrections

All state system releases Department of Children &

Families TANF. Food Stamps, Food

Stamps Employment, WAGES

360 “Applications”, 3.5 million former students/participants

FETPIP RECORD LINKAGES

Quarterly linkages between various participant records, wage records, & welfare records - primarily for WIA, welfare-to-work, ad hocs...

Annual linkages between 360 applications, each w/former students/participants and 11 state & federal administrative databases...

Cooperating Agencies: Follow-up Resources

National Resources:

U.S. Postal Service

U.S. Dept. of Defense

U.S. Office of Personnel Mgt.

WRIS… NSLC

Florida Departments:

Education Agency for

Workforce Innovation Workforce Florida,

Inc. Revenue Corrections Children & Families Management

Services

Data Items Collected Employment

Florida employment via state UC wage records Industry, size-of-firm, occupation, location, earnings Federal employment, postal employment, military service WRIS for out-of-state employment

Postsecondary EducationFlorida public via enrollment record systems, private via tuition vouchers Educational level, institution, major or fields of studyNSC for out-of-state private and public, possibly in-state private

Florida Public Assistance TANF, Foodstamps

CorrectionsIncarcerations, Releasees

MAJOR USES OF FETPIP DATA

Workforce Education Performance FundingWorkforce Education Performance Funding Performance-Based Program BudgetingPerformance-Based Program Budgeting WIA Performance MeasurementWIA Performance Measurement ITA Provider ListsITA Provider Lists Perkins Performance Goal MeasurementPerkins Performance Goal Measurement School District AccountabilitySchool District Accountability University System Program ReviewsUniversity System Program Reviews Legislative Performance ReviewsLegislative Performance Reviews Workforce Estimating ConferenceWorkforce Estimating Conference Occupational Supply and Demand Occupational Supply and Demand Career Counseling, consumer and Guidance Career Counseling, consumer and Guidance

InformationInformation

Benefits: FETPIP

Common core set of outcome measures across many programs, operations…

An accurate count of labor market supply by occupation from vocational programs...

FETPIP Findings: Initial Quarterly Earnings Upon Completion

1998-99 Graduates/Completers with Full Time Employment in October-December 1999

2,678

4,680

7,006

4,257 3,981 3,937

7,2996,001

7,2058,198 8,266

6,5227,848

11,043

13,232

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

Dollars

December 2000*Poverty Threshold for a Family of four

Benefits: FETPIP

Relatively inexpensive while providing more detailed, thorough information with high response levels…

Uses existing data..Objective - non

judgmental resource

Criticisms of the FETPIP approach...

It’s too slow…Quarterly (or

annual) is not frequent enough…

It misses some types of employment…

It misses some types of postsecondary education...

Important start-up features: FETPIPLegislative Requirement - a

guarantee of cooperation …Understand what the data resources

are designed to do, what they are for, owner-concerns…

Work with owners to design an approach - if possible, reduce burdens associated with their participation...

more…

Important start-up features: FETPIP

Start with a limited scope, create ‘fans’…

As you expand, listen to participants, try to accommodate their concerns…

Initially, try to avoid high stakes - or provide program folks with an ‘out’…

Have short term and long term visions for the effort...

Lessons Learned: FETPIP

Recognize purposes and ownership of data resources…

Identify the strengths and weaknesses of data resources…

Surpass all requirements, expectations regarding data security…

Deliver on-time and honestly…Get empowerment - Statutory

authority and $$$ helps…

more...

Lessons Learned: FETPIP

When people need stuff, be there…Anticipate roles that the system

can play in accountability, performance measurement, cost return analysis, assisting new activities in meeting evaluation needs…

Initially, do not try to force common data elements, definitions...

more...

Lessons Learned: FETPIP

Work with participating agencies to detect and correct data element anomalies…

Correct or eliminate suspect data, including ‘bad’ SSNs...

Costs of Operation: FETPIP

Year 1: ~$60,000; Year 2,3: ~$186,000; Year 4 - 8 ~$350,000; Current ~$600,000…

State ~$400,000, Perkins ~$60,000, WIA ~$140,000.

Staffing: Director, 3 Senior DBAs, 4 analyst/programmers, research assistant, clerical...

Mainframe costs ~$25,000 /year; postage ~$18,000;

Workforce Development Information System (WDIS)

School district reporting for secondary vocational…

School district for reporting postsecondary vocational…

School district reporting for adult general education including ABE, Co-enrolled, GED, prep programs, ESOL…

Rx with community colleges...

Automated Student Data Bases

Individually identifiable student data with SSNs or optional ID …

Demographic, course, and teacher formats...Approximately 75 Data Elements including

derived elements...Postsecondary - primarily end-of term reporting

(3 Xs year)Secondary - part of the overall k-12 reporting

schema - enrollment surveys and an annual wrap-up survey

Tables for course information, standards...

Automated Student Data Bases

Reporting via statewide computer network - FIRN...

214 edits, including 70 fatal edits...referential integrity...Reporting and technical assistance

services…Data review processes for

changes...

School DistrictDatabase

(WDIS)

CommunityCollege

Database(BRIS)

NWRDC(DB2)

Edit andCleanup

Edit andCleanup

Data Transfer Data Transfer

School DistrictDatabase

CommunityCollege

Database

SERVER(ORACLE)

Native Tools(PL-SQL, Stored

Procedures,Triggers, etc.)

Loading/ValidatingProcess

Initial FundingDatabase

Other ProcessesFinal Funding

Database

School Districts

CommunityColleges

Mainframe tools

Exist

ing

(Will

not

chan

ge fo

r now

.)Ne

w

ODBC

Access(Office 2000)

Visual Basic

Arpeggio

Crystal Reports

etc.

Security:Logical Views

OtherApplications

Overview of the Workforce Development Education Reporting Systems

Performance Funding: WDEFF

Combines adult general education and adult vocational education in school districts and community colleges into workforce development education…

Allocates $720 million in state $$$ based on a base amount, performance completions, performance placements, several targeted services, and several ‘adjustments’ for local conditions…

Operates performance $$$ on a competitive - ‘at risk’ basis- local entities can gain or loose money based

on performance... Eliminates categorical funding...

Data That Drives the formula2000-2001 Appropriation

1998-99 Completions 1997-98 Completions placed in 98-99

2001-2002 Appropriation 1999-2000 Completions 1998-1999 Completions placed in 99-00

2002-2003 Appropriation 2000-2001 Completions 1999-2000 Completions placed in 00-01

Formula Weights...

Vocational, Standard Length, OCP to OCP...

AGE, Educational Difficulty, LCP to LCP...AS Degrees, Degrees and College Credit

Certificates...Targeted Populations, educational

Difficulty plus Combinations...Targeted Occupations & Placement

Levels...

Why Some LEAs Gain Money...

Sustain or exceed performance share by- Recruiting and counseling targeted

students... Retaining students through completion… Assuring high level placements…

Manage data…Emphasize programs that perform, fix

or eliminate programs that don’t...

Why some LEAS lose...

Not sustaining or reaching their share of performance…

Not reporting thoroughly or accurately…

Funding emphasis differences between the original funding methods and the new workforce development education performance method...

Example: Computer Systems Analyst

70% annual growth ~2000 permanent annual

openings $15.42 Entry Wage $24.25 Average Wage Approximately 30,000

employed statewide

354 Completions (98-99 WDIS) 156 targeted

3,333 Cmpltn Points

212 Placements (FETPIP) 145 Level III

Placements 1678 Placement Points 5011 Total Performance

Pts @ $171.44 per point, generated $859,085 in performance dollars

2.91% of the AS performance dollars

WEC 2001 - The Number 1 Florida Job

Completions - WDIS

Placements - FETPIP

Funding - WDEFF

Additional InformationAdditional Information

For more information please contact Jay Pfeiffer, Brian Savon, or Duane Whitfield

(850) 487-0900 Fax (850) 488-2405

pfeiffj@mail.doe.state.fl.us savonb@mail.doe.state.fl.us whitfd@mail.doe.state.fl.usWeb: www.firn.edu/doe search on FETPIP or

WDEFF