ymag36 - window for action loving professionals

Y#36 March 1, 2015

Window for action loving PROFESSIONALS

Coaching Learning Advancing Sharpening Smartening ©

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Dear ReadersGreetings!What does an action loving professional aim at? He creates the right opportunities and does everything on time.What do others do? They give excuses. Excuses, of course, have no uses.A lot has been said on TIME management. Still a lot is waiting to be done around us in personal and professional life.Is it managing the nitty-gritty of every second that takes us around or is it looking at the high-low stakes of our life? The deliberation continues along with the significance of we, the mortals, wrapped in timelines.Keep winning…

Rajiv [email protected] 9810211256.

A2Z Actions to boost your time usage

2-3

Time pass in rough time

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What time management books talk about

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Time Quotes 10

The trouble is, you

think you

have the TIME.

- Buddha

Y#36 March 1, 2015


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A2Z

Actions to boost

your time usage

Rajiv KhuranaCMC, FIMC

Always keep long term goals in mind.

Be sure and set deadlines for yourself whenever possible.

Catch yourself when you are involved in unproductive projects and stop as soon as you can.

Do first things first.

Examine and revise your lifetime goals on a monthly basis and be sure to include progress towards those goals on a daily basis.

Find something to enjoy in whatever you do.

Gather ways to build on your successes.

Have confidence in yourself and in your judgement of priorities and stick to them no matter what.

Invest in people and delegate responsibilities whenever possible.

Just concentrate on one thing at a time.

Keep paper or smart phone with you to jot down the things you have to do or notes to yourself.

Look ahead in your month and try and anticipate what is going to happen so you can better schedule your time.

Maintain and develop a list of specific things to be done each day, set your priorities and the get the most important ones done as soon in the day as you can. Evaluate your progress at the end of the day briefly.

Y#36 March 1, 2015


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A2Z

Actions to boost

your time usage

Neutralize your old bad habits and search for ways to change or eliminate them.

Optimize your energies to push yourself and be persistent, especially when you know you are doing well.

Put up reminders in your home or office about your goals.

Quiet hour: Plan your day each morning or the night before and set priorities for yourself.

Remind yourself, "There is always enough time for the important things." If it is important, you should be able to make time to do it.

Stop regretting your failures and start learning from your mistakes.

Try to be an optimist and seek out the good in your life.

Use your waiting time to read, review notes or do connecting with people.

Voluntarily and continually look at ways of freeing up your time.

When you catch yourself procrastinating-ask yourself, "What am I avoiding?"

Xpress your thoughts on paper when possible-it makes it easier to review and revise.

Yearn to learn more and seek advice when needed.

Zest: try rewarding yourself when you get things done as you had planned, especially the important ones.

Y#36 March 1, 2015


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A man was going into the jungle. His friendenquired, “You are going alone and un-armed, what will you do if you meet theLion?” The man replied, “What can I do?Whatever shall be done shall be done by theLion.” Bad times are like that only. Doomtimes and Gloom times keep coming andmoving out. There passage is, however, quitedifficult. In Doom and Gloom times you haveno options. The Lion has.So what should you, as a thorough bredprofessional, do if your job accidentallymoves through the tough patches of gloomtimes, “acche din” notwithstanding?Here are some not so serious prescriptions: -

Make the not-working network work: Feel comfortable. Youare not alone. There are hundreds, nay, thousands like you.Create your own chapter of ITPA – Indian Time PassAssociation. Your personal membership could be temporarybut there are millions others who have mastered the art ofperpetual time pass. You can add some value to ITPA byintroducing some of the tried and tested office techniques oftime wasting during peak pressure times.

Prove that you are a concerned parent: It’s high time to brushup your maths and science lessons. Mug up for the wholeyear. Your child will start scolding you less for making homework mistakes. The grade improvements of your child canbring in some family celebrations. You can also use this gloomtime to provide the quality time in quantity to your children.Bring out the child in you. You may easily score boundries ifyour young child is bowling. This is a good recipe’ totemporary forget the hostile bouncers on the corporatepitches.

TIMEPASS in rough time

Nothing Serious

Ra

jiv

Kh

ura

na

, C

MC

FIM

C

Y#36 March 1, 2015


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Be futuristic: The excuses you have been using so far arequite old and stale. Why not create some brand new ones.The bloom times and the boom times will come sooner orlater. These new excuses can do wonders for you. Keep thisas one of the conference topic in your next ITPAconvention.

Mouse over the www: No, No, No… not for anotherexperimentation with dot com. This time for seriouslearning. People like you would be hovering around thechat rooms. Broaden your global mindset. Cry on eachother’s web shoulders. The tears will expand linkages andprovide the FR [foreign returned] peace of mind.

Learn from proxy war: Corporate wars are similar to realwars. Just the tools are different. Decide which side youare. Simulate the maneuvers of the international villains.This can help you learn to remain elusive in the corporatebureaucracy - if ever a drone is used on you.

Get a slimmer look: Thin is in. Even though you havestopped looking in the mirror after those un-endingcorporate lunches/dinners or eating the high on calorieshigh on price so called home like food served in the starhotels; its time to dust-off those sneakers and step out toburn the vast reservoir of un-utilized dormant energyaround your waist. If you want others to do it for you, thiscan immediately make the slimming centers rush on to thebooming path of recovery.

TIMEPASS

Y#36 March 1, 2015


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Scan the library: The air-conditioning in the American andBritish Library is pretty good. Many people sit there to beseen. Make your presence felt too. Go through the best-sellertitles of the last five years. Read the preface. Read the indextoo. This should be sufficient to flaunt your label of being awell-read professional. Don’t forget to remember the namesof the authors. The trick is not knowing what is written butwho has written where.

Visit godmen: Gloom times can be very trying and testing. Tryspirituality. Take the latest mantra from the holy-god-men.These days they take extra care on building the surroundings.The scent of the people and the place is quite absorbing. Getinspired by the pop-moksha capsule or sit down to work outyour own strategy of getting initiated into this never failingbusiness enterprise. The service attachments can be many, ifyou can’t find a toe-hole for yourself in the main stream.[Excuse me GOD. Please keep yourself out of it].

Do nothing: Why are you so hyper. For millions in India, thegloom time has always been there. They have mainly doneonly one thing – nothing. Time passes. This too shall pass.Why bother. Just wait for the time to pass.

Do what I do: If every thing else fails, get on with the pasttimes of pseudo-intellectuals like me. Start writing. It will giveyou great feelings. Write a memoir. Write about your trystwith destiny, your freedom at mid-afternoon, your pride andprejudice or else about anything. Don’t worry if readers don’tread you. Just write. This is the best way to build your image.Keep the words of Oscar Wilde in mind, “Writing is the onlyprofession, where no body ridicules you for not earning.”

TIMEPASS

Y#36 March 1, 2015


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In his book No B.S. TimeManagement forEntrepreneurs, businesscoach and consultant DanKennedy reveals the stepsbehind making the most ofyour frantic, time-pressured days so you canturn time into money.

If you read every timemanagement book everwritten or go to every timemanagement seminaroffered, you'll be able toboil all the technique“stuff” down to just a fewthings worth doing. Let mesave you some time andtalk about a few key timemanagement techniques:

What time management books talk about…

Technique #1: Make and use lists. There is not a single time management discipline or system on earth that doesn’t revolve around making and using lists. You cannot carry it all in your head. For years, I’ve operated with four basic lists:1. My Schedule. This is for the entire year, day by day.2. Things-to-Do List. This is a basic “Things-to-Do” list organized by month, week, and day, prioritized as As, Bsand Cs.3. People-to-Call List. My third list is a “People-to-Call” list, also prioritized alphabetically.4. Conference Planner. This is just a page for each person I interact with a lot, where I jot down things I need to talk to them about as they occur to me in between meetings or conversations.You have to get some sort of regimented, regularly used list-making system working for you. If you aren’t making lists, you probably aren’t making a lot of money either.

http://www.entrepreneur.com/article/229772

Y#36 March 1, 2015


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Technique #2: Tickle the memory with tickler files. The idea is simple: You have 90 file folders: red ones numbered 1 through 30, blue ones numbered 1 through 30, and white numbered ones 1 through 30 that represent the current month, next month and the month after that. Let’s assume you agree to follow up with a client on a particular matter on the 10th of next month. Take either that client’s whole file or that piece of correspondence or a handwritten note, and plop it into the blue file folder numbered 10. And forget it. On the 10th of next month, it’ll pop up all by itself and remind you to do it. Used right, tickler files reduce clutter, serve as automatic memory, and help organize daily activities.Yes, I'm well aware that there are all sorts of “contact management programs” for computers, pads and phones that can substitute for the file folders in a drawer. If you prefer that, by all means, be my guest. But manual, automated, physical, virtual, or hybrid, a tickler file system can be a very good friend.

Technique #3: Minimize meetings. Nothing ever got done in a meeting. I hate 'em. For a lot of people, meetings are a place to hide out. Or preen and be important. But they're not a place to actually do work or get anything done. You need a strategy to avoid them. If you lead meetings, you need a strategy to abbreviate and focus them. If you must attend meetings, you need a strategy to escape from them at will.

Y#36 March 1, 2015


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Technique #4: Block your time. Most people’s schedules only have their locked-in-stone appointments with others. Mine also has my pre-allocated, locked-in-stone appointments with myself and my work. For each year, a lot of time gets locked down months ahead. For example, I clump most of my necessary phone appointments during a month into one day and book my Phone Day in each month a year ahead.Month to month, I book in various work appointments: speaking engagements, coaching meetings, the time blocks for writing my monthly newsletters or for work on a book. My goal is to have as little unassigned time as possible. If you lay your calendar out before you and pre-assign or block as much of your time as possible, as much in advance as possible, you will then leave yourself only a small amount of loose, unassigned time. By blocking time for important, high-value functions, you prevent the demands of others from moving your best-value activities from number one to number ten on your list, over and over again.

Technique #5: Profit from “odd lot” time. Everything is now portable. A seminar by a great speaker, just about any book ever published, how-to information of every variety--it's all on audio CDs and DVDs, accessible through online media, inside your Kindle or Nook or iPad. You can use YouTube for something other than watching kittens water ski. Or you can make sure you have an actual book with you at all times. There is no excuse to simply waste time while waiting in an airport, stuck in traffic, parked in a reception room.

http://www.entrepreneur.com/article/229772

http://www.entrepreneur.com/topic/amazon-kindle

Y#36 March 1, 2015


It is those who make the worst use of their time who most complain of its shortness.- Jean de la Bruyere

10

TIMEQuotes

It's not enough to be busy. The question is: What are we busy about?- Henry David Thoreau

In reality, killing time is only the name for another of the multifarious ways by which Time kills us.- Sir Osbert Sitwell

Even if you are on the right track - you'll get run over if you just sit there.- Arthur Godfrey

While we pursue the unattainable we

make impossible the realizable.

- Robert Ardrey

Great minds have

purposes, others have

wishes.

- Washington Irving

Today is the

tomorrow you

worried about

yesterday.

-Anonymous

Things may come to those who wait, but only the things left by those who hustle.- Abraham Lincoln

Awareness

Creation

Broadening

Horizon

Creating

Curiosity

Decluttering

Thoughts

Enthusing

Actions

Rejuvenating PERSONAL BRAND

Accelerating CHANGE MANAGEMENT

Jumping ahead with IMPACTFUL PERFORMANCE

Intensifying INFLUENCING

Vibrant CREATIVITY

Knockout BUSINESS PRESENTATIONS

Harmonizing RELATIONSHIPS

Upgrading LEADERSHIP EFFECTIVENESS

Role-impacting COACHING & MENTORING

Achieving high results through TEAM PLAYING

Novel ways for TRAINING THROUGH MULTIMEDIA

Actioning high calibre CUSTOMER SERVICE

Call these the handshake programmes or celebrating Learning and Development in ‘tasters’ menu’, these 3 hours customized inputs will help your people undergo sensitization through Coaching Learning Advancing Sharpening Smartening

at your place and time with the quality commitment of Rajiv Khurana, CMC, FIMC.

Visit us at thepersonnellab.comto know more about our consulting facilitation.

Better call us at 9810211256 .

Rajiv KhuranaCMC, FIMC

[email protected]

©Coaching Learning Advancing Sharpening Smartening

http://www.thepersonnellab.com/

ymag36 - window for action loving professionals

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