Yorkshire Universities Sport

A sporting partnership

Keith MorrisCarnegie Deputy Director of Sport

(ex Yorkshire regional chair)

IntroductionIntroduction

Background to the BUCS Yorkshire region Background to the BUCS Yorkshire region

Yorkshire Universities HE & Sport programme-the Yorkshire Universities HE & Sport programme-the original bid developmentoriginal bid development

Yorkshire Universities HE & sport programme-The Yorkshire Universities HE & sport programme-The

final bid final bid Planned delivery, Planned delivery, Future outcomes and KPI’sFuture outcomes and KPI’s Regional organisationRegional organisation Financial implicationsFinancial implications Project timescalesProject timescales Difficulties and solutionsDifficulties and solutions

SummarySummary

Regional assessmentRegional assessment

THE NEED TO KNOW WHAT THE NEED TO KNOW WHAT WAS GOING ON AND WHAT WAS GOING ON AND WHAT

PEOPLE WANTEDPEOPLE WANTED

Drivers for changeDrivers for change(2006/7)(2006/7)

To re-engage regional To re-engage regional institutionsinstitutions

To identify variations in To identify variations in provision & organisationprovision & organisation

Desire to agree regional Desire to agree regional aims and objectivesaims and objectives

To contribute to the To contribute to the meeting of Sport England meeting of Sport England targetstargets

University and College Sport in Yorkshire & The University and College Sport in Yorkshire & The HumberHumber

UCS / Sport England Survey, Feb 2007 - April 2007UCS / Sport England Survey, Feb 2007 - April 2007

HE/FE SurveyHE/FE Survey

CONSULTATION WITH YORKSHIRE FE/HE’s

Prominent findingsProminent findings

360 student sports clubs and 17,672 athletic/sports union members

1829 teams playing in BUSA, intra-mural competitions

70% of Higher Education Institutions had a sports volunteering database

17 focus sports existed at Yorkshire University’s

2.9% of HE students were undertaking sports courses

40% of Higher Education Institutions had a coaching database

80% of Higher Education Institutions had a strategy for Sport

ChallengesChallenges Lack of information about the transient student Lack of information about the transient student

populationpopulation

Perceived and actual Perceived and actual lack of co-ordinationlack of co-ordination between between universitiesuniversities

How to seek consistency of activity and to avoid duplication of effort and resource.

How to provide more How to provide more catalyst activitiescatalyst activities

How to draw upon all potential resources available in and outside of the sector.

To make institutions more proactive and innovative to remove the barriers that effect higher participation.

Regional priorities(2007)Regional priorities(2007)

To agree regional aims and objectives relevant to all

regional institutions

To develop a distinctive regional structure aimed at maximising

delivery

The original planThe original plan

A 4 year regional HE sport programme A 4 year regional HE sport programme to supported by Sport England, HEFCE to supported by Sport England, HEFCE & Yorkshire universities funding& Yorkshire universities funding

To focus on increasing participation To improve the quality & quantity of

volunteering To deliver high quality work

placements in sport

1 participation & 1 participation & volunteeringvolunteering

project co-ordinatorproject co-ordinator Increasing and sustaining student participation in Increasing and sustaining student participation in

sportsport

Providing a co-ordinating lead for the Providing a co-ordinating lead for the Healthy Universities Healthy Universities sportssports

Developing volunteeringDeveloping volunteering to enhance the student to enhance the student experience and building community capacityexperience and building community capacity

Providing strategic added value for the region by facilitating Providing strategic added value for the region by facilitating greater greater collaboration and creativitycollaboration and creativity

Securing Securing additional funding for sportadditional funding for sport on behalf of the on behalf of the region’s universitiesregion’s universities

Strong Strong advocacy roleadvocacy role – helping to further develop and – helping to further develop and promote Yorkshire university sportpromote Yorkshire university sport

5 Participation & volunteering5 Participation & volunteeringcoordinatorscoordinators

To develop To develop sports participation & volunteer pathwayssports participation & volunteer pathways for for students leading to increased and sustained student students leading to increased and sustained student participation in sportparticipation in sport

Co-ordinate the development of a sports volunteering Co-ordinate the development of a sports volunteering programmeprogramme

Contributing to the development of a Healthy Contributing to the development of a Healthy Universities standardUniversities standard

To develop and enhance the links between universities and the To develop and enhance the links between universities and the external sports communityexternal sports community

Developing community capacity… activating the student as Developing community capacity… activating the student as “community capacity builder”“community capacity builder”

Proposed Regional Proposed Regional organisationorganisation

York, York St John York, York St John (Hull)(Hull) Leeds, Leeds Met, & Trinity All Leeds, Leeds Met, & Trinity All

Saints Saints Sheffield and Sheffield HallamSheffield and Sheffield Hallam Bradford and Huddersfield Bradford and Huddersfield

BUCS Yorkshire flow chartBUCS Yorkshire flow chart

Proposed Project Proposed Project fundingfunding £877k Community Investment Fund (CIF)£877k Community Investment Fund (CIF)

lottery funding distributed by Sport England lottery funding distributed by Sport England

£1.5m Other funding streams£1.5m Other funding streams including including match funding from HEFCEmatch funding from HEFCE

£700k Partnership funding£700k Partnership funding and/or and/or in-kind in-kind supportsupport from key stakeholders universities from key stakeholders universities

What changed?What changed?

Proposed delivery structures Proposed delivery structures 1 regional project coordinator 1 regional project coordinator

5 participation and volunteer coordinators 5 participation and volunteer coordinators in 5 clustersin 5 clusters

1 participation1 participation1 volunteer co-ordinator1 volunteer co-ordinator1 workforce development coordinator1 workforce development coordinator10 participation/ volunteer co-ordinator 10 participation/ volunteer co-ordinator

in 4 clustersin 4 clusters

1 regional placement co-ordinator1 regional placement co-ordinator2 participation/ volunteers2 participation/ volunteers in 3 clustersin 3 clusters

Financial supportFinancial support £3.1 m project to £0.5m & Withdrawal of£3.1 m project to £0.5m & Withdrawal of HEFCE fundingHEFCE funding

Levels of support Levels of support Withdrawal of Sheffield and York St JohnWithdrawal of Sheffield and York St John UniversitiesUniversities

Project TimescalesProject Timescales 4 to 3.5 to 3 years4 to 3.5 to 3 years

Employer and programme managementEmployer and programme management Withdrawal of Yorkshire Universities andWithdrawal of Yorkshire Universities and novation to Leeds Trinitynovation to Leeds Trinity

Regional objectivesRegional objectives Increasing participation in sport.Increasing participation in sport. Volunteering/Work placements.Volunteering/Work placements. Developing talent across the region.Developing talent across the region. Improving standards of delivery. Improving standards of delivery. Coaching development.Coaching development. Supporting the 2012 Olympic & Supporting the 2012 Olympic &

Paralympics Games.Paralympics Games. Putting sport centre stage.Putting sport centre stage.

The final bidThe final bid

VisionVision for sport within higher education in the for sport within higher education in the

Yorkshire region to broaden and Yorkshire region to broaden and deepen its impact in the student deepen its impact in the student community by securing lasting and community by securing lasting and effective partnerships …that benefit effective partnerships …that benefit both the delivery of sport in Yorkshire both the delivery of sport in Yorkshire and the role that sport plays in our and the role that sport plays in our region’s universities. region’s universities.

Programme aims and Programme aims and objectivesobjectivesTo increase and sustain To increase and sustain participationparticipation in in

sport and physical activity by…sport and physical activity by…

Developing sports participation Developing sports participation pathways for students,pathways for students,

Embedding sports participation Embedding sports participation pathways within the communitypathways within the community

Contributing to the development of the Contributing to the development of the Healthy Universities initiative in the Healthy Universities initiative in the regionregion,.,.

Programme outcomesProgramme outcomes

for our students…for our students… Increased and sustained Increased and sustained participation participation in sport in sport

Improved Improved health and wellbeinghealth and wellbeing of the student community. of the student community.

Established Established participation and performanceparticipation and performance pathways pathways that allow students to realise their full potentialthat allow students to realise their full potential

for our universities…for our universities…

All universities actively engaged in Yorkshire’s All universities actively engaged in Yorkshire’s Healthy Healthy Universities Universities initiative, providing a healthy learning initiative, providing a healthy learning environment environment

A A culture of sport, health and wellbeing thatculture of sport, health and wellbeing that is fully is fully integrated within the life of the university & of strategic integrated within the life of the university & of strategic importanceimportance

OutcomesOutcomesFor the regionFor the region

Increased Increased co-ordination and collaborationco-ordination and collaboration between universities, between universities,

Robust infrastructureRobust infrastructure established that provides the capacity and established that provides the capacity and capability to deliver capability to deliver

Reduced complexity and duplicationReduced complexity and duplication through the creation of through the creation of shared strategic objectives and outcomes.shared strategic objectives and outcomes.

Strong advocacyStrong advocacy and a united voice for HE and Sport, with increased and a united voice for HE and Sport, with increased profile and acknowledgement of its contribution within the region.profile and acknowledgement of its contribution within the region.

A A sustainable and exciting 2012 legacysustainable and exciting 2012 legacy that places sport at the that places sport at the heart of the region’s growth.heart of the region’s growth.

Stronger partnershipsStronger partnerships across sectors to exploit future opportunities. across sectors to exploit future opportunities.

Regional organisationRegional organisation

Management Structure Management Structure for HESCo Programmefor HESCo Programme

Regional Management GroupBUCS regional chairSport England Regional HEI project team3 x HESCos(BUCS sports development representative)

HEI ‘Host’ Management and LiaisonHESCoDirector of Sport and other nominated HEI members

3 x Sub-Regional / Hub Management Teams HESCo in the HubDirector of Sport/BUCS member and other nominated HEI members (AU, SU, Academic, etc.) from each hub HEILink to CSP/CSN and representation as and when applicable

Links from RMG toBUCS regional groupCSP Directors’ GroupRegional Governing Body Forum National Skills Academy regional group

Programme managed by Leeds Trinity

3 x HESCo postsWork programme set collectively by Regional Management Group and universities

Staff Management

Individual HESCo SupportEach host institution will deliver support and supervision for HESCo

CSP typically has membership including:Local AuthoritiesSchools/School Sport PartnershipsFEIsHEIsPCTsGBs of Sport

The rolesThe roles To work within universities & BUCS sport development to assist in To work within universities & BUCS sport development to assist in

developing participation strategies including;-developing participation strategies including;-

Assist university and student union relations through sport Assist university and student union relations through sport Assist development of intra mural programmesAssist development of intra mural programmes Develop and implement participation initiativesDevelop and implement participation initiatives Assist universities to raise their internal sports club standardsAssist universities to raise their internal sports club standards

Ensure activity is communicated and best practice shared. Ensure activity is communicated and best practice shared.

To build and manage relationships with key strategic partners To build and manage relationships with key strategic partners

To coordinate the delivery of the sports strand of the healthy universities To coordinate the delivery of the sports strand of the healthy universities initiative initiative

To raise awareness of the nature and extent of university sport To raise awareness of the nature and extent of university sport

To liaise with HESCo colleagues, universities and NGB’s to provide and To liaise with HESCo colleagues, universities and NGB’s to provide and assist in offering national governing body coaching awards assist in offering national governing body coaching awards

To develop the workforce through volunteering opportunities to enhance To develop the workforce through volunteering opportunities to enhance delivery.delivery.

KPI’sKPI’s

Annual Total

C IM P

13472 5810 0

13760 6110 327

14047 6385 650

14335 6660 977

14622 6935 1300

14891 7210 1627

1419 1400 1627

11 24 n/a

Sheffield Hallam

C IM P

1150 820 0

1188 870 50

1225 870 100

1263 870 150

1300 870 200

1338 870 250

188 50 250

16 6 n/a

New Participants

C IM P Total

       

288 300 325 913

575 575 650 1800

863 850 975 2688

1150 1125 1300 3575

1419 1400 1625 4444

4294 4250 4875 13419

32 73 n/a  

Baseline

Year 1

Year 2

Year 3

Year 4

Year 5

Total

Growth

% Growth

C = AU Club / Sports Union Membership

IM = Inter Mural

P = Catalyst Sport Activity

FinancesFinances

The HE and Sport Programme will run over The HE and Sport Programme will run over three years, commencing September 2010.three years, commencing September 2010.(TBC)(TBC)

The total programme cost is £473,298. The The total programme cost is £473,298. The total Sport England Community Investment total Sport England Community Investment Fund (CIF) funding requested is £236,649.Fund (CIF) funding requested is £236,649.

Partner Contribution% of total project Partner Contribution% of total project costscosts

Sport England £236,649 (50%)Sport England £236,649 (50%) Regional universities £236,649 (50%)Regional universities £236,649 (50%)

FinancesFinances Each institution has committed to making an annual Each institution has committed to making an annual

£5750 cash contribution towards the strategic £5750 cash contribution towards the strategic development of the regional programme.development of the regional programme.

An in-kind contribution has been provided by the An in-kind contribution has been provided by the partnership of £10k per unipartnership of £10k per uni

Additional £500 paid to host UniversitiesAdditional £500 paid to host Universities

Three Higher Education and Sport Co-ordinators – Three Higher Education and Sport Co-ordinators – employed by lead hosting institutions. Starting salary employed by lead hosting institutions. Starting salary of £24,877 plus on-costs of 23.3 per cent.of £24,877 plus on-costs of 23.3 per cent.

Annual programme delivery budget of £18,000 Annual programme delivery budget of £18,000 (£16,000 year 1), including additional £2,618 for initial (£16,000 year 1), including additional £2,618 for initial marketing/promotion..marketing/promotion..

Ongoing timescales for deliveryOngoing timescales for deliveryLead-in and Year 1 J J A S O N D J F M A M J J A S O N D

Meetings of Regional Programme Management Group (RPMG)

Memorandum of understanding developed and signed by all HEIs and partners

Detailed work programmes for HESCos developed in partnership with HEIs

Recruitment of HESCos

HESCos in post

HESCo programme induction and HEI host induction

HESCo initial networking and relationship building – HEIs and community

Meetings of Sub Regional Management Group (SRMG)

Meetings of Local Management Group (LMG)

HESCo work programme set and agreed by RPC

KPI – data collection, monitoring and evaluation procedures developed

Official programme launch

Programme delivery starts

Reporting to funding partners – time/frequency dependent on funding body

Quarterly review meetings with RPC, HESCos and HEI representative

Regional Programme Co-ordinator professional development review

Programme evaluation framework developed

HESCos professional development review

Annual programme review & evaluation, including KPI collation and evaluation

Delivery RiskDelivery Risk

Financial cuts within the sectorFinancial cuts within the sector Difficulties with the novationDifficulties with the novation Reduction in cash match-fundingReduction in cash match-funding Project fails to deliverProject fails to deliver Compatibility with other projects in Compatibility with other projects in

the area/Duplication of other projectsthe area/Duplication of other projects Can the timescales be met?Can the timescales be met? Failure to recruit to postsFailure to recruit to posts Key staff leave the projectKey staff leave the project

Prominent dates 2007-Prominent dates 2007-2010201020072007 Regional surveyRegional survey

20082008 Period of University consultation Feb-JunePeriod of University consultation Feb-June York’s Uni’s VC Board of VC’s approval York’s Uni’s VC Board of VC’s approval CIF proposal submitted and approved CIF proposal submitted and approved

20092009 in principle support from universitiesin principle support from universities HEFCE withdrawal of supportHEFCE withdrawal of support University re-consultation University re-consultation CIF bid stage2 submittedCIF bid stage2 submitted Revised KPI’s, and business plan (Dec)Revised KPI’s, and business plan (Dec) Sport England project board meetingSport England project board meeting

Prominent dates 2007-Prominent dates 2007-20102010

20102010 Funding award from Sport England Funding award from Sport England

Withdrawal of Yorkshire Universities Withdrawal of Yorkshire Universities Management Management

Novation request by Yorks Uni to Leeds Novation request by Yorks Uni to Leeds TrinityTrinity

A final decision -July?A final decision -July?

Has the effort been Has the effort been

worth it?worth it?

Yorkshire UniversitiesYorkshire Universities Summary Summary

To increase collaboration between regional UniversitiesTo increase collaboration between regional Universities

To develop sports participation pathways for studentsTo develop sports participation pathways for students

To provide sustainable exits routes into community sport for To provide sustainable exits routes into community sport for students choosing to remain in the region upon graduation students choosing to remain in the region upon graduation

To contribute to the development of the Healthy To contribute to the development of the Healthy Universities initiativeUniversities initiative

To agree To agree to re-engage regional institutions to re-engage regional institutions

To identify variations in provisionTo identify variations in provision

To establish regional aimsTo establish regional aims

To contribute to regional and national targetsTo contribute to regional and national targets

Thank youThank you

Any questions?Any questions?