Presentation to the Portfolio Committee on Provincial & Local Government

Branch: Monitoring and EvaluationMs Tumi Mketi

19 ~ 20 February 2008

Your partner in service delivery and development

OVERVIEW

1. Purpose of the Branch

2. Functional areas and strategic objectives of the Branch

3. High level reflection on the performance of the Branch

4. Issues raised by the Committee in the previous session in 2007

5. Strategic priorities for 2008/09

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1. Purpose of the Branch

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TO MONITOR PERFORMANCE, EVALUATE SERVICE DELIVERY AND DEEPEN CORPORATE

GOVERNANCE VALUES AND PRACTICES.

1.1 Purpose of the Branch

2. Functional areas of the Branch

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• Corporate Planning and Project Management

• Performance Monitoring and Evaluation

• Compliance and Legal Services

• Corporate Secretariat

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2.1 Functional areas and strategic objectives

2.1.1 To monitor, evaluate and communicate the impact of government programmes in municipal areas in order to enhance performance, accountability and public confidence.

2.1.2 To strengthen the dplg’s organisational capability and performance to deliver on its mandate.

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2.1 Functional areas / strategic objectives (continued)

3. High level reflection on the performance of the

Branch

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OUTPUT (2007/08) ACHIEVEMENTS / PROGRESS

3.1.1 PLANNING

3.1.1.1 Strategic Plan conforming to National Treasury (NT) guidelines and reflecting national priorities and departmental mandate.

 

3.1.1.2 Dplg Annual Report with performance information and annual financial statement compiled.

3.1.1.3 Institutionalising Project Management principles in dplg.

- dplg Strategic Plan: 2007-12 completed and tabled in Parliament on time.

- Dplg Annual Report:2006/07 complied and submitted to Parliament by August 2007.

- Project Management Framework implemented by developing the Scope Management processes and assisting line managers with Project planning and management.

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3.1 High level reflection on the performance of the Branch

OUTPUT (2007/08) ACHIEVEMENTS / PROGRESS

3.1.2 MONITORING AND REPORTING

3.1.2.1 Development of the 2007/08 implementation plan for the five-year Local Government Strategic Agenda (5yrLGSA)

3.1.2.2 Compilation of progress report for the 5YRLGSA

3.1.2.3 Develop a set of Core Performance Indicators for LG

3.1.2.4 Increase the number of municipalities with adopted Performance Management System (PMS)

3.1.2.5 Compile a Municipal performance Management report (section 48)

An integrated implementation plan developed and adopted at MinMec

Progress report for April – September 2007 on the implementation of the 5YRLGSA compiled and presented to the 2008 January Cabinet Lekgotla

Action plan developed to address challenges identified in the report

Draft set of core Performance indicators for LG developed and currently being consulted with all Stakeholders

The number of municipalities implementing PMS has increased from 27 to 89 by September 2007. 7 provinces have developed their PMS support plans to assist municipalities with implementation

Draft report developed, to be finalised end of February 2008

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3.1 High level reflection on the performance (continued)

OUTPUT (2007/08) ACHIEVEMENTS / PROGRESS

3.1.3 LEGAL SUPPORT

3.1.3.1 Number of Bills processed through Parliament:

  - Local Government Laws Amendment Bill

  - Cross Boundary Laws Amendment Bill

3.1.3.2 Finalising dplg legislation programme for 2008

3.1.3.3.Administering compliance with the Promotion of Access to Information Act (PAIA)

3.1.3.4 Roll out of the Promotion of the Administrative Justice Act (PAJA) awareness in the dplg and the provinces /municipalities

- Approved by National Assembly and being discussed in the National Council of Provinces.

- Approved by Parliament in 2007.

Legislation programme submitted to Parliament and the Office of the Leader of Government Business in October 2007. An amended programme has been submitted to the Parliamentary Monitoring Group (PMG) in February 2008.

- All aspects of PAIA complied with on time.

- Course developed and rolled out in dplg, and 11 workshops conducted in provinces by November 2007.

- 12 presentations made in 8 Provinces and 3 in house presentations.

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3.1 High level reflection on the performance (continued)

OUTPUT (2007/08) ACHIEVEMENTS / PROGRESS

3.1.4 CORPORATE SECRETARIAT

3.1.4.1 Co-ordinate, facilitate and monitor implementation of the GPoA as it relates to the dplg

Effective implementation of the dplg Cluster Liaison Strategy specifically as it relates to:

- Facilitation of dplg reporting on Government’s Programme of Action activities.

- Process facilitated for the development of dplg Cluster priorities for reporting on the GPoA for 2008/09.

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3.1 High level reflection on the performance (continued)

4. Issues raised by the Committee in the previous

session in 2007

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4.1 Issues raised in 2007

Whether government has an overall Monitoring and Evaluation system in place?

Progress achieved in assisting Municipalities to implement the Municipal Performance Regulations.

5. Strategic priorities for 2008/09

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Strategic Objective 4:

To monitor, evaluate and communicate the impact of government programmes in municipal areas in order to enhance performance, accountability and public confidence.

Strategic Objective 5:

To strengthen the dplg’s organisational capability and performance to deliver on its mandate.

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5.1 2008/09 Strategic Priorities

Projects Output Indicators

5.1.1 Develop a Monitoring, Reporting & Evaluation (MR&E) policy for LG

MR&E policy for LG developed MR&E policy for LG developed and implemented

5.1.2 Develop an MR&E system for LG to report on service delivery

Integrated MR&E system developed Development of an operational MR&E system by target date

5.1.3 Enhance reporting and feedback on the 5-year LG Strategic Agenda

Reporting and feedback on the 5-year LG Strategic Agenda enhanced

Number of sector Departments meeting minimum reporting requirements

5.1.4 Ensure the development and implementation of organisational Performance Management System in all municipalities

Increased number of municipalities with functional PMS

Number of municipalities with adopted Performance Management System

5.1.5 Develop and MR&E Capacity Building Plan

Capacity Building Plan developed All Provinces capacitated in MR&E

Number of District Municipalities capacitated in MR&E

5.1.6 Automate the MR&E system Automated Functional System MR&E Prototype developed by target date

5.1.7 Develop guidelines for conducting programme/ projects/ policy evaluations

Evaluation guidelines Use of evaluation results to improve programme performance and policy review

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5.1 2008/09 Strategic Priorities

Projects Output Indicators

5.1.8 Develop a Strategic Management and Governance Roadmap Process

Strategic Management and Governance Model developed

Percentage compliance with the dplg planning model by target date.

Dplg Strategic Plan reviewed by the target date.

Number of Branch Business Plans reviewed, and organisational performance gaps analysed jointly with Branches on a quarterly basis by the target date.

Dplg 2007/08 Annual Report developed and submitted to Parliament by target date.

5.1.9 Implement a Programme/ Project Management System

Programme/ Project Management tracking system developed

Increase in the number of projects implemented through the project management approach by target date.

5.1.10 Facilitate and support Risk Management processes

Separate Business Planning session with Internal Audit and Risk Management

Departmental Risk Management Report completed by the target date.

5.1.11 Legal Compliance Register and Implementation.

Uptake of legal compliance by all Branches

Part of the Performance Plans for SMS and Operational Plans

Good governance handbook on contract management developed by target date.

Number of branches capacitated in Contract Management by target date.

Number of Performance agreements that incorporate Legal Compliance by target date.

Contract Management internalized in the dplg and provinces

5.1 2008/09 Strategic Priorities (continued)

Projects Output Indicators

5.1.12 Government Programme of Action and Reporting

Government Programme of Action and Reported

Number of GPoA Reports produced timeously by the target date.

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5.1 2008/09 Strategic Priorities (continued)

Thank You

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