Youth, Education & Community Services City Council CommitteeMonday, January 22, 2017 — 5: 30 p.m.

AGENDA

CALL TO ORDER City Hail Ross Annex, Conference Room 160020 Civic Center Plaza, Santa Ana, California

Committee Members: Councilmembers Villages (Chairperson) , Benavides & Tinajero

Staff: Raul Godinez ll, City Manager; Gerardo Mouet, Exec. DirectorPRCSA.

Recording Secretary: Ron Ono, Admin Services Manager

PUBLIC COMMENTS - Members of the public are allowed three minutes to speak on agenda itemsor matters within the jurisdiction of the Committee.

AGENNQA ITEMS

Approval of Community Services Minutes of the October 23, 2017 meeting

2. Santa Ana Zoo Master Plan Update (Strategic Plan no. 6. 1g)

3. Update on Fiesta Patrias 2018 RFP and Next Steps (Strategic Plan no. 5.5c)

4. Update on Santa Anita Synthetic Field Park Project (Strategic Plan no. 6.2a)

5. Update on Youth Services Supervisor (Strategic Plan no. 2. 1 a)

6. Discuss Concept for a Civic Center Regional Park (Strategic Plan no. 6.1g)

7. Discuss agenda for SAUSD/ City of Santa Ana Council Joint Policy meeting (Strategic Plan no.2. 16,

If you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for

accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102)

Santa Ana City Council

Mlguel A. Pulido, I Michele Martinez, Vicente Sarmiento, Jose solorio, P. David Benavides, Juan Villegas, ! Sal Tinajero, Mayor Mayor Pro Tem, Ward t Ward 3 Ward 4 Ward 5 I Ward

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City Hall, 20 Civic Center Plaza + P. O. Box 1996 o Santa Ana, California 92702

Mayor & Council Telephone: 714. 647. 6900 s Agenj i@ M%Ofes: 714. 647-6520 • Website: www santa-angora

COMMITTEE MEMBER COMMENTS

ADJOURNMENT — The next regular meeting of the Youth, Education & Community Services City CouncilCommittee meeting schedule for Monday April 23, 2018 at 5:30pm City Flail Ross AnnexRoom 1600.

if you need special assistance to participate in this meeting, please contact Michael Ortiz, City ADA Program Coordinator, at714) 647-5624, Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements forif

to this meeting. [Americans with Disabilities Act, Title II, 26 CFR 35. 102)

Santa Ana City Council

Miguel A. Pulido, Michele Martinez, I Vidante Sarmiento, Jose solodo, P. David Senavdas, Juan Villages, Sal Thojero, Mayor Mayor Pro Tem, Ward 1 Ward 3 Ward 4 Ward 5 Ward e

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City Hall, 20 Civic Center Plaza • P.O. Box 1988 Santa Ana, California 92702Mayor & Council Telephone: 714. 6476900 • Agenda atom Inquiries: 714. 647.6520 + Website: www,santa-ana. ora

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MINUTES OF A SPECIAL MEETINGOF THE YOUTH, EDUCATION & COMMUNITY SERVICES COUNCIL COMMITTEE

October 23, 2017

CALL TO ORDER

Meeting convened at 5: 35 p. m. at Santa Ana City Hall Ross Annex Room 1600; 20Civic Center Plaza, Santa Ana, California 92702.

ATTENDANCE

Council members Present Juan Villegas ( Chairperson)

Jose Solorio (Vice Chair)

David Benavides

Staff Present; Cynthia Kurtz, Interim City ManagerGerardo Mouet, Executive Director PRCSA

Jeannie Jurado, Community Services ManagerRon Ono, Administrative Services Manager

Kent Yamaguchi, SA Zoo ManagerEthan Fisher, Education Curator

Juan Lara, Community Services SupervisorHiram Uribe, Graphic Designer

PUBLIC COMMENTS: No Public Comments

AGENDA ITEMS

APPROVAL OF COMMUNITY SERVICES COUNCIL COMMITTEE MINUTES

o Community Services Council Committee Minutes of July 24, 2017 wasreviewed and approved as presented.

o Motion by: Councilmember Solorio Second by: VillegasMotion approved unanimously.

2. APPROVAL OF AMENDMENT TO COMMUNITY BYLAWS

o Receive and File

o Motion by: Councilmember Solorio Second by: Villegas

3. SANTA ANA ZOO PROJECT STATUS

o Gerardo Mouet indicated the SA Zoo is 65 years old. The current Master

Plan was approved in 1990. Last year City Council approved $ 200,000prepare a new Master Plan for the Zoo. Consultant is currently workingwith staff on the Master Plan that will be presented to City Council in

Youth, Rec. & Comm. Svs. Committee Mtg Page 1 October 23, 2017

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January/February 2018. Staff will also present to you the status of theGiant River Otter Exhibit and the AZA Accreditation. Gerardo introduced

Kent Yamaguchi SA Zoo Manager who will be retiring on November 1" and Ethan Fisher Education Curator who was appointed as the Acting ZooManager.

Cynthia Kurtz and David Benavides joined the meeting.

o Kent Yamaguchi indicated the Master Plan will follow the original theme ofSouth American Exhibits. He indicated CLR Design was awarded theconsultant contract to develop the new master plan and prepare plans forthe Giant River Otter Exhibit. He introduced Greg Leicester ( CLR Design) who presented the status of the Zoo Master Plan, its current zoo layout; the 50% completed master plan and indicated they are also developing astrategic business plan for the zoo. The master plan will include: Task 1

Inventory analysis, Task 2 Proposed Concept Plan, Task 3 Master PlanDevelopment, Task 4 Stakeholder involvement.

o Kent Yamaguchi indicated the consultant understands the intimacy of thezoo. The last master plan did not identify a business plan.

o Ethan Fisher presented the current status of the Giant River Otter Exhibit. He indicated the current Amazon Edge Exhibit was the first exhibit builtafter the 1990 master plan. Everyone enjoyed it but it is aging and ands tobe renovated. Can be a more dramatic space that will include a SouthAmerican Giant River Otter. They are a very active species, noisy, compatible with primates and will help with the zoo breeding program. Theexhibit will also include a loop trail system for primates to move throughoutthe zoo.

o Gerardo Mouet presented the AZA Accreditation update. Indicated the SA

Zoo was accredited for many years. Accreditation helps with the breedingand acquisition program. With the current plans to complete the master

plan and other new exhibits the City will reapply in 2 years. o Councilmember Benavides appreciated the detailed presentation on the

Zoo Master Plan, Giant River Otter Exhibit and the AZA Accreditation. Heasked the question that the current master plan identified zoo parking onFirst Street maximizing exposure to the zoo.

o Gerardo Mouet explained why the plan would not work. He indicatedWermers Development recently acquired the Elks property and they areworking with the city to ensure Elk Lane will be enhancing to benefit bothproperties.

Youth, Rec. & Comm. Svs, Committee Mtg Page 2 October 23, 2017

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4. DISCUSSION FIESTA PATRIAS 2018 EVENT

o Gerardo Mouet indicated private producers did not apply when the Cityoffered an RFP for this event in 2016.

City will be preparing an RFP for 2018. Event has been occurring for 39 years. This year is the 40th year of the event.

o Juan Lara identified the various issues in preparing for the Fiesta PatriasEvent. Even with the release of an RFP for the event, city staff will stillmanage the parade.

o Jeannie Jurado presented options for the event location. Option A — Stage on 4th Street Downtown

Option B — Stage on Main Street

Option C — Stage on Ross Street

Option D — Stage in Stadium, Carnival on Flower Street & Booths in

Super Block Parking lot. o Jeannie Jurado presented time line schedule for the RFP and indicated City

will no longer present Cinco de Mayo due to not having sufficient staffing toproduce this large event.

o Councilmember Villegas indicated Option C would be difficult to manage dueto Courtyard.

o Councilmember Benavides indicated option C & D are the only options. o Gerardo Mouet indicated the city will be providing a subsidy to the private

event producer selected. On November 21 the City Council will beauthorizing release of the RFP.

o Councilmember Villegas indicated the stadium synthetic turf needs to be

protected and Gerardo confirmed that the synthetic turf will be protected.

o Councilmember Solorio indicated he prefers keeping option A & B for 2018. o Councilmember Benavides indicated we need to communicate clearly with

downtown merchants and residents that we are not moving away from PlazaCalle Cuatro.

o Councilmember Solorio indicated we need to be careful moving the event outfrom the current location. The event is to promote downtown and there is

nothing to promote on Ross Street.

5. PROJECT UPDATE: PARK BOND AND PARK TREE NEEDS

o Ron Ono indicated the Assembly and the Senate has approved theissuance of SB5 Park Bond. The Governor signed it on October 15th. SB5

will be placed on the June 2018 Statewide ballot and can be passed bysimple majority vote of the people. This is a $ 4 Billion Park Bond. $ 215million is identified in the per Capita Program and $ 162 million in RiverParkways. Ron Ono presented potential projects to be funded with thenew Park Bond monies.

New Park Development

New Recreational Additions

Playground Equipment upgrades

Security Lighting Renovations

Youth, Rec. & Comm. Svs. Committee Mtg Page 3 October 23, 2017

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Ballfield Sports Lighting RenovationSkate Park

Swimming Pool ResurfacingFacility RenovationAdding more Park Open Space

Ron Ono presented the need to maintain park trees. Indicated there isminimal maintenance under the landscape contracts. Funding is limitedand many trees are dead or diseased. Regular tree trimming isneeded to help trees stay healthy and to reduce potential limbbreakage. Approx. 8, 500 trees in the park system of which 250 treesare dead and 230 trees are diseased. The trees are pruned on an as

needed emergency basis. In FY 18/ 19 Parks would need $ 500, 000 fortree maintenance.

6. DISCUSS AGENDA FOR JOINT USE POLICY MEETINGo Gerardo Mouet presented the draft Joint Use Policy Agenda. Request to add the

Youth Services Supervisor position and an Update on Wi-Fi.

COMMITTEE MEMBER COMMENTS

o None

FUTURE AGENDA ITEMS

o None

MEETING ADJOURNED: 7: 12 P. M. Next regular meeting January 22, 2018; 5: 30pm City Hall Ross Annex Room 1600.

o _ Ron Ono Recording Secretary

Youth, Tec. & Comm. Svs. Committee Mtg Page 4 _ October 23, 2017

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SANTA ANA UNIFIED SCHOOL DISTRICT / CITY OF SANTA ANA COUNCIL

JOINT POLICY MEETING

The Santa Ana Unified School District / City of Santa Ana Council Joint Policy Meeting willconvene at Santa Ana City Hall Ross Annex, 20 Civic Center Plaza, Santa Ana, California, In the

Ross Annex Conference Room 1600, located on the first floor at 5: 30 p.m., Monday, January 29, 2018.

f-3C3VI

January 29, 2018

CALL TO ORDER

PUBLIC COMMENTS:

1. Approval of Minutes of the May 22, 2017 District/ City Minutes

2. Approval of Minutes of the October 30, 2017 District/ City Minutes

3. Update on Partnership Initiatives

3. 1; Roosevelt Community Center and Willard Field Project3. 2. SAUSD Use of City Stadium3. 3. SAUSD Use of Godinez Joint Use Facilities3.4. Update on Water Tower Initiative

4. Update on City' s Youth Services Supervisor

S. Summer Night Lights Program

6. Update on SAUSD Youth Restorative Justice Initiative

7. Introduction of New Chief of School Police

8. ActiveShooter— JointTraining

9. Discuss Agenda for Special Joint City Council/ SAUSD Board of Education meeting

10. Next scheduled quarterly meeting —Monday April 30, 2018 at 5: 30 p. m. —Santa Ana UnifiedSchool District Vt Floor Training Room, 1601 E. Chestnut, Santa Ana, Calif.

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ADJOURNMENT

City of Santa Ana Santa Ana Unified School District

Council Member David Benavides Board of Education President Valerie Amezcua

Council Member Sal Tinajero Board of Education Vice President Rigo Rodriguez, Ph.D

Council Member Juan Viliegas

City Manager Raul Godinez II Superintendent Stefanie Phillips, Ed. D.

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City of Santa Ana20 Civic Center Plaza

Ross Annex

Santa Ana, California 92701

MINUTES

May 22, 2017

Santa Ana Unified School District / City of Santa Ana CouncilSpecial Joint Policy Meeting

CALL TO ORDER

The meeting was called to order at 5: 40 p. m, by City of Santa Ana Councilmember lose Solorio.

SAIJSD Board members present were, President John Palacio, Vice President Valerie Amezcua. SAUSD

staff member present were, Dr. Stefanie Philllips, Superintendent of Schools; Facilities and

Governmental Relations; Dr. David Haglud. Facilities and Governmental Relations; Orin L. Williams.

City Council members present were, Mr, lose Solorio, Mr. David Benavides and Mr. Juan Villegas.

City Staff members present: Cynthia J. Kurt, Interim City Manager ; Gerardo Mouet, PRCCSA Executive

Director ; Jeannie Jurado, Community Services Manager; John Funk, Deputy City Attorney; Jorge Garcia,

Senior Management Assistant; Jack Ciulla, Chief Technology Officer; Fred Mousavipour, ExecutiveDirector Public works; Hiram Mine, Graphic Aide.

1. 0 Approval of the SAUSD/ CITY Joint Minutes of July 11, 2016

Moved by Councilmember Solorio. No second was provided. Minutes were not approved since the meetingcohort was different than July' s mecting.

2. 0 Discuss/ Review Draft of Joint Policy Committee By - Laws ( CITY)

Councilmember Solorio stated that when the Joint Policies are written by the City, The City approvesthem, and when SAUSD writes them, they approve the policies. Solorio suggested adding this topic to

the quarterly meetings and the policy should be reviewed at the next meeting for consensus, Prior to

next meeting, the city will work on editing the term " Officers" and " Regular Meeting" to providea clear definition.

John Palacio stated that SAUSD has not had the opportunity to review the joint policy nor do theyhave it committee that can review them, Palacio will need to have legal counsel for review. He

indicates meeting prior to the next quarterly meeting, so the policy is ready at the next quarterlymeeting in October.

3. 0 Update of Roosevelt/ walker Project ( SAUSD)

3. 1 Update on Construction Timeline

Orin L. Williams provided that the construction timeline is currently on schedule, however evenafter they were confronted with the excessive rains. Also provided update that the PAD

1 SB -9

certification is also currently in progress. The ultimate goal is to have this completed by

January 2018,

Councilmember Solorio extended gratitude for being invited to the ground -breaking event.

4. 0 Discussion on Davis Nater Tower Agreement ( SAUSD/ CITY)

Councilmember Solorio stated that the City may have been unresponsive on this item.

Mrs. Phillips states that SAUSD has an agreement that has expired in April 2017 which provided

access to school sites, By the end of Way - Jun she expects to have a tentative agreement thatprovides boundary definitions that serves the needs for the City and SAUSD. Palacio advised that this agreement is a legal matter that the City Manager and SAUSD need to

further review. Palacio stated that discussions need to occur regarding this mater, however does

not see it as a policy, however, legal matter may still be involved.

Mrs. Phillip reiterated that this may be a legal matter, and further discussions should occur in aclosed session.

Councilmember Benevides advised that they are willing to work with SAUSD, lawyers at the closedsession SAUSD desires.

Gerardo hlouet brought up the Land Exchange option for opportunities with SAUSD.

City Attorney John Funk stated that conversations between SAUSD and the City in a confined location. The partner of Land Exchange are pending and is a legal matter,

COUnCllmember Solorio motioned to have City Manager and Superintendent to meet within 30 days and to

report the findings to the body' s options that resolve this issue.

5. 0 Discussion on High School Graduation at Santa Ana Stadium ( SAUSD)

Dr. Phillips expressed to the City to ensure they are on track with the graduations. The graduationdates are in June, so to make sure the City gets them correct. Parking around the Santa Ana Stadiumwas an issue last year, as parents and families had to park in nearby residential areas, however

were cited.

Gerardo Monet stated the reservation permit for this function was already submitted to the

Reservations Administration office under the supervision of Enrique yfarban; Reservations

Administration Office Supervisor.

SAUSD experienced issues with Parking at last year. It was expressed by Dr. Phillips and Valerie

Amezcua that families and friends were being cited for parking in the residential area since the

parking structure parking fee was too expensive.

Mouet advised that the structure parking fee is assessed by the County or Orange since they oversee

the structure. The current price is $ 5 per car. Additionally, prior to any large event, there are

pre -event meetings in which SAUSD personnel, SAUSD police, and city personnel come together to

discuss a plan in which parking is discussed.

Valerie Amezcua stated that there are multiple neighbors surrounding the Santa Ana stadium that

require parking permils. Can SAUSD get a map of neighborhoods that require parking permit? Also,

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13B- 10

since the Santa Ana Police department is the citing agency, could they decrease the citing on thedates of the graduation?

Interim City Manager Cynthia J. Kul Iz advised that many of these neighborhoods request the city toprotect the city. The city suggests possibly speaking to the neighborhood association.

Councilmember Solorio request City staff to look for other possible parking or other ways tomaximize parking.

John Palacio since this is a two flay event ( 4pm & 7pm) they expect over 1, 300 on average in both

sessions. Since there are parking meters in the area, could the meters be obsolete during thistimeframe?

Councilmember Vi IIegas echoed that not enforcing the parkin; meter is a good idea.

Councilmember Benavides stated that it not a good sight to see a parking ticket after coming out ofa family or friend' s graduation. Since court jurors park in the near area, they might be

compromised, however proper signage should be posted; recommends increasing the signage. ChiefMagi chi will be working on the signage and will get together on reviewing the options, Anotheroption is for SAUSD to explore shuttle options from SANS to the Santa Ana Stadium.

Councilmember Solorio recommends SAUSD to project parking and to determine parkin; availability withthe option to explore shuttle services. The City will follow up with the parking rate and contract

information with the County.

6. 0 Update Information on: ( CITY)

6. 1 Citywide Wi- Pi

Jack Ciulla with IT Staff at SAUSD stated that they were using a different approach toprovide Wi- Fi. The city wants to add a mesh wire to the Wi- Fi on specific locations

especially adjacent to schools. There is a current pilot project with Parks and Recreation

to add the neap hardware to a location near Jerome. If this pilot project is successful, theywill move works with Public ( forks to expand the fiber optic cables by the end of next year.

Current street lights are equipped with LED and Wi- Fi option. By adding 1Yi- Fi-__ 33 through

all the street lights, it will provide Wi- Fi_ 33 to the community first aiming at DowntownSanta Ana and commercial areas.

Dr. Haglud advised that the SAUSD is taking a different perspective and are using UFF airnetwork ranging from 10- 20 gigabytes. The plan is to expand this to three sites ( Willard,

Santa Ana Valley and Century) and most of the city of Santa Ana will be covered with Wi- fi. In order for the Wi- F-i to work, students will need LTE devices.

Joint Palacio advised the SAUSD has already provided Wi- Fi to many students, which is whythey have moved Forwards with this project, however, whichever option the City would like totake, he hopes it compatible or adaptable to SAUSD.

John Palacio motioned to have the city and SAUSD staff work together with one goal. Both

entities have the same customers and residents. Councilmemher Benavides 2" the motion to

have both collaborated and to provide some timeline or meeting dates by the neat jointmeeting in October.

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7. 0 Discussion on Communication ( SAUSD)

Dr. Phillips has concerns regarding the recent floods the city of Santa Ana experience. She wouldlike the communication between the City and SAUSD to increase, especially during natural

disasters/ floods. Even though the City of Santa Ana activates the EOC during the heavy raining andfloods, SAUSD was not informed of this information. What can SAUSD do to be prepared?

Valerie Amezcua vocalized and made clear that this is a major concern. SAUSD are partners to the

City and need to boon the same page. Could there be any joint training with SAPD.

Councilmember Solorio motioned the City to join efforts with SAUSD on emergency Irainings and to

increase communication but also to come up with a timeline on itent.s that the City and SAUSD couldcollaborate on. This timeline should be created within 30 days, Motioned seconds my Amezcua and

Villegas.

SAUSD Lt. Phillips advised that he is responsible for the EOC process and that next month he will sits

with the City' s committee along with Steven Rhyner for training schedule and emergency plans. Phillipsstated that they will work on developing a communication plant with city and SAUSD, within 30 days.

3. 0 Discussion of Student Internship Programs ( CITY)

The city currently has an internship program and collaborates with the WorkCenter.

Dr, Phillips would like to see opportunity for SAUSD students for placement this summer or next

Jorge Garcia advised that many of the current students are from Santa Ana College as the timeframe

they look for interferes with Iligh School student schedules,

Dr. Phillips would like to see more links and opportunities between the City and SAUSD For

specifically for paid internships. Possibly, the City could reach out to all the Businesses thatcould potentially kick start a pilot program this summer, if not for summer 2018.

Valerie Amezcua vocalized that at 6pm, a meeting would be occur in which discussion about business

partner and the internship program were going to be discussed, specifically for students on betweenthe ages 16tyrs- 24yrs.

John Palacio stated that finding a job is not easy, and that employment in the Public and Privateindustry might be even harder. Palacio asked what Private and Federal possibilities are available

and can these sectors consider partnering with SAUSD.

Councilmember Benavides vocalized and appreciated this topic and believes it' s good to know these

conversations are occurring. In fact, it appears that a program was already in place with the cityof Santa Ana and has tasked City staff to create a memo with the status and results of that program.

Councilmember Villegas questioned what SAUSD personnel was in charge or overseeing the internship

program. Dr. Phillips responded by stating that CIE currently oversees the program. Villegas theninquired with the City to we who oversees the program on behalf of the city, and Jorge Garcia

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13B- 12

replied by stating he and the Human Resources department work hand in hand in regards to internshipprograms. Currently, the City has 45 students in programs, and will be looking to hire 50 more.

Vice President Valerie Amezeua expressed concerns and would like for the City to work closer with

SAUSD. - I-he school district wants to know how can they help to make this opportunity a reality andpossibly work together to modify and provide information to SAUSD students.

Interim City Manager Kurtz' s agrees that the city should push for haying a summer internshipopportunity for SAUSD students and would love to work with SAUSD.

9. 0 Discussion on Frequency of Mectings ( SAUSD/ CITY)

Councilmember Solorio states that these meetings should continue to be a quarterly meeting. As ofnow the next scheduled meeting is set for Monday, October 23, 2017.

Solorio tasked Gerardo Monet to send a meeting invite for possibly August 2017.

Solorio also advised that on the City Clerk' s online website you can find minutes to othercommittees.

10. 0 Future Agenda Items

The following items will be added to the next meeting agenda: 1. Lathrope Intermediate Item

2. Re - review of standards, Capital projects and 50/ 50 projects.

Councilmember Solorio pushed for a possibility in 2018; explore the possibility of adding a swimming

pools to Codinez and also the possibility of adding some barriers to prevent homeless From enteringthe school site.

John Palacio advised that with Bonds, the state pays 50/ 50, however not on sport facilities.

Additionally, Palacio does not want to open new projects until older projects close. Before the Citymoves forward with implementing a new projset , it' s important to research to ensure the project is

feasible. Before moving forward with new projects, Palacio is very interested in revisiting the pastprojects.

Councilmember Villegas inquired to SAUSD to determine what percentage of students are homeless. Dr,

Phillips replied stating that we have to be careful how we use the word homeless, because

homelessness can be defined differently by the county, state and federal. Valerie Amezcua did state

that for the past 30+ years, there are staff that monitors homeless students and are able to provide

services and school supplies to these students.

John Palacio stated that he will have staff send information regarding the Mckinney- Vento Act whichprevents barriers on students,

Councilmember Benavides reiterated

1) Appreciates that The City is prioritizing the success of Santa Ana Youth.

2) lha City did have 250K for an internships program and would like to receive a status on

thane funds.

136-13

3) Appreciates the opportunity to continue working veilh SAUSD

Closing Comments:

Santa Ana Resident; Edgar Vasquez- thanked SAUSD, The City and the Parks and Recreation staff by

looking into the new IT Wi - fi internet capability. It' s a good idea and it will provide a greatresource to all city residents and students.

Dr. Phillips -Chinks both governing board and would like to remind that an elected Orange CountyBoard member would like to establish a temporary 200- bed structure near a Santa Ana Unified School

District school and would like to bring this attention in hopes that staff will oppose this

proposal. Phillips hopes the city will unite with SAUSD to keep safe egress access to student' s

homes,

Interim City Manager Kurtz vocalized that she appreciated these meetings and she will be

reviewing her four pages of notes.

ADJOURNMENT

There being no further business, the meeting was adjourned at 7: 25 pm.

Tanya Olivares, Recording Secretary

6

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Santa Ana Unified School District

1601 E. Chestnut Avenue

Santa Ana, CA 92701

Minutes

Santa Ana Unified School District / City of Santa Ana CouncilJoint Policy Meeting

October 30, 2017

CALL TO ORDER

The meeting was called to order at 5: 38 p.m. by Santa Ana Unified School District ( SAUSD) BoardPresident Palacio. Other member in attendance was Ms. Amezcua, Vice President. SAUSD Cabinet members

present were Dr. Phillips, Superintendent of Schools, Dr. Heatley, Deputy Superintendent, AdministrativeServices, Mr. Roychowdhury, Assistant Superintendent, Business Services, Mr. Williams, AssistantSuperintendent, Facilities and Governmental Relations, and Dr. Jimenez, Assistant Superintendent, Educational

Services -Teaching and Learning.

City of Santa Ana Council members present were Mr. Benavides, Mr. Solorio, and Mr. Villegas. Citystaff members present were Ms. Kurtz, Interim City Manager, Mr. Monet, Executive Director, Parks, Recreation, and Community Services Agency, Ms. Jurado, Community Services Manager, and Robert Cantu, City of SantaAna.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was led by Ms. Amezcua.

PUBLIC COMMENTS

There were no individuals wishing to address SAUSD and City of Santa Ana.

The meeting was opened with SAUSD and City introductions.

1. 0 Approval of Minutes of the May 22, 2017 District / City Minutes

Mr. Palacio made a motion to move the approval to the next meeting with necessary amendments.

13B- 15

2. 0 Criteria for Joint Use:

Shared Revenue

Shared Investment

Maintenance

Joint Use Maintenance Contribution

Capital Replacement

Dr. Phillips suggested for City Council and SAUSD to work together and establish criteria; District hassignificant investments to retain and move forward. Mr. Benavides asked for a technical advisory team to providean update.

3. 0 Potential Joint Use Facility Projects: Segerstrom High School

Lights

Baseball / Batting CagesGodinez Pool

Godinez Sports Facility

Mr. Palacio stated that unlike classrooms, labs and other academic facilities, sports facilities are not

matched by state school construction bonds. Council to prioritize and continue discussion — develop bond masterplan. Mr. Monet stated that item 8. 0 is related to a park bond scheduled for June; City and District shouldbrainstorm non -capitol grants.

4. 0 Traffic Lights / School Safety

Crossing GuardsGrand Avenue and Chestnut — Turn Signal

Fairview and Centennial — Traffic Light Adjustment (Godinez High School)

Ms. Kurtz stated nothing has been proposed; City will continue to look at and conduct a safety study. However, District is to contact the City with any safety issues.

5. 0 Santa Ana Stadium

Fees

Santa Ana High School

Graduation

Vendor / Food Sales

District is requesting to work together, and be given the opportunity to sell food at the stadium like MaterDei does. Mr. Mouet is to meet with Dr. Heatley and District is to provide City with a list of who uses facilitiesat no charge.

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6. 0 Safety — Homelessness / Flood Control ChannelPotential Homeless Shelter

Spurgeon Intermediate and Romero -Cruz ElementarySaddleback High School and MacArthur

Monte Vista Elementary and Griset AcademyGodinez Fundamental High School

Garfield ElementaryAdams Elementary

District is asking for City to communicate any issues related to homeless shelters. City Police to workwith School Police to identify list above; collaborate and send message to County, specifically for SAUSDfamilies. OC Public Works, OC Sheriffs will put something together; City plans to bring park Rangers dedicatedto homelessness and public health issues; City is to include School Police in monthly meetings related tohomelessness. At some point City and District are to re -visit homeless shelter.

7. 1 Cross Agency CommunicationUpcoming eventsPublic Awareness Campaign

Collaboration to continue with new City Manager; interest to put strategies and structures in place. Ms. Amezcua proposed to meet twice a year with School Board and City Council.

8. 0 Possible Joint Grants

This item was discussed earlier in meeting.

9. 0 WiFi Update

City will get a consultant to see how they can work with District and find locations for fiber optics. Districtis looking at new products; e -rate; emerging technologies.

10.0 Update: Community Enrichment Program

Proposed partnership 6- 9pm pilot; same agreements are being worked on and reviewed by legal counsel; Draft Memorandum of Understanding.

11. 0 Youth Services Supervisor Position Update

Mr. Benavides provided information on new parks and recreation position. This position will be a liaisonbetween School District and non-profit organizations and is to work in collaboration.

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12.0 2018 Placement Program

City stated this is an expansion and split into two phases. Work Center will take the lead — marketingbusiness participation.

13. 0 Community Development ResourcesIncome Supports

Small Developmentm Workforce Development

Dr. Phillips requested materials for parents; information readily available by the City. Parent Centers willbe in all District schools and Dr. Lopez -Guerra is the key -point person.

14. 0 Next scheduled quarterly meeting —Monday January 22, 201S at 5: 30 p.m. City ofSanta Ana _. Room 1600, City Hall Ross Annex

ADJOURNMENT

There being no further business to come before the District and City, the Joint Policy meeting was adjournedat 7:33 p.m.

ATTEST: 7' ,

l„ 1

13B- 18

1 CITY OF SANTA ANAk

SPECIAL MEETING OF THELEGISLATIVE AFFAIRS, ETHICS, TRANSPARENCY &

COMMUNICATIONS COUNCIL COMMITTEE

Wednesday, January 31, 20181200'pm

AGENDA

C& L TO ORDER City Hail Ross Annex, Conference Room 160020 Civic Center Plaza, Santa Ana, California

Committee Members: Vicente F. SarmientoMayor Pro Tem Michele Martinez

Recording Secretary: Rosa Flores

PU@L,,IC COMMENTS - Members of the public are allowed three minutes to speak on agendaitems or matters within the jurisdiction of the Committee.

AGENDA ITEMS

Elect Chair and Vice Chair

RECOMMENDED ACTION: Select Chair and Vice Chair.

2. Review and Approve Proposed Meeting Schedule for this Committee

RECOMMENDED ACTION: Approve Proposed Meeting Schedule.

3. Approval of Minutes of the October 4, 2017 Legislative Affairs, Ethics and TransparencyCouncil Committee Meeting

RECOMMENDED ACTION: Approve minutes.

4. Receive and File Legislative Updates from: Federal: Holland & KnightState: Townsend Public Affairs

If you need special assistance to participate In this meeting, please contact Michael Ortiz, City ADA ProgramCoordinator, at( 714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonablearrangements for accessibility to this meeting. [ Americans with Disabilities Act, Title ll, 28 CFR 35. 102]

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5. Review and Discussion of Legislative Scorecard 2017 {Strategic Plan No, 1through 7} — Jorge Garcia, City Managers Office

8. Review and Discussion of Legislative Platform 2018 (Strategic Pian No. 1 through7} — Jorge Garcia, City Managers Office

Discussion on Citywide Communications (Strategic Plan No. 1 through 7) — Councilmember Vicente Sarmiento

8. Grants Update: Receive and file the preliminary 2017 Schedule of FederalAwards (Strategic Plan No, 1 through 7) — Jorge Garcia, City Managers Office

9. Review and Take a Position on Legislative Bills - ( Strategic Plan No. 1 through 7} Jorge Garcia, City Managers Office

10. Discuss and Approve the Code of Conduct and Ethics Policy - {Strategic Plan No. 1 through 7}

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ADJOURNMENT — The next Legislative Affairs, Ethics and Transparency Committee meeting will beheld on March 28, 2018 at City Mall, Ross Annex Room 1500, 20 Civic Center Plaza, Santa Ana, CA.

The complete Strategic Plan document is available at http://www.santa•ana.org/strategya lanning/

Legislative Affairs Council Committee Agenda January 31, 2018

CITY OF SANTA ANA

LEGISLATIVE AFFAIRS, ETHICS AND TRANSPARENCY COUNCIL COMMITTEEMINUTES

October 4, 2017

An audio recording of this meeting is available on the City of Santa Ana website, http://www.ci. santa-ana. ca. us/.

CALL TO ORDER

The meeting was called to order at 12: 37pm by Councilmember Vicente Sarmiento at City HallRoss Annex, Room 1600.

ATTENDANCE

Members Present: Councilmember Vicente SarmientoCouncilmember Jose Solorio

Members Absent: Councilmember Sal Tinajero

Staff Present: Judson Brown, Julie Castro -Cardenas, Robert Cortez, Alma Flores, JorgeGarcia, Maria Huizar, Cynthia Kurtz, Becky Magallon, Daisy Perez. Alsopresent were Tony Cardenas from the League of California Cities, CaseyElliot and Cori Williams from Townsend Public Affairs, and Dan Maldonadoand Leslie Pollner from Holland & Knight via telephone.

PUBLIC COMMENTS

Gil Salmon, Vice Chair of ETAC, encouraged the Committee to track SB 231 which iswaiting for the Governor' s signature and brought to the Committee's attention that banningoutdoor cultivation of cannabis would make Santa Ana ineligible for State grants.

AGENDA ITEMS

Approval of Minutes of the July 19, 2017 Legislative Affairs, Ethics and TransparencyCouncil Committee Meeting

MOTION: Approve minutes.

MOTION: Sarmiento SECOND: Solorio

VOTE: AYES: Sarmiento, SolorioNOES: None ( 0) ABSTAIN: None ( 0)

ABSENT: Tinajero ( 1)

Bylaws — Add Communication to Area of Review

Jorge Garcia reported that at the July 19, 2017 Legislative Affairs, Ethics and TransparencyCommittee meeting, the Committee requested a change to the Bylaws to include

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Communications as an area of responsibility for the Council Committee, and added that, ifin agreement, staff would bring the item to Council as a Receive and File.

MOTION: Adopt Council Committee Bylaws to include Communications toPowers and Duties:

MOTION: Solorio SECOND: Sarmiento

VOTE: AYES: Sarmiento, Solorio,

NOES: None ( 0)

ABSTAIN: None ( 0)

ABSENT: Tinajero ( 1)

The Committee expressed best wishes to Alma Flores, Strategic Communications

Manager, as she leaves the City.

Federal Legislative Update from Holland & Knight

Dan Maldonado and Leslie Pollner provided a federal legislative update which included FY

2018 appropriations, immigration issues such as the travel ban and DACA and the taxreform. Dan Maldonado explained that concerns have been raised with the tax reform plan

at the state and local levels because it's believed that the House and Senate will move to

eliminate the state and local tax ( SALT) deduction which would impact local government. He added that Holland & Knight have been meeting with members of the CaliforniaRepublican Delegation to urge them to support retaining the SALT deduction.

Councilmember Sarmiento asked if any announcements have been made by theAdministration on punitive measures on cities that have declared themselves as sanctuarycities. Dan Maldonado responded that the issue is primarily in the court system and thatbecause of some of the disasters there has been a step back on the enforcements, however, he believes we will start seeing some effort as we get to border security fundingissues and a focus on interior enforcement.

Councilmember Sarmiento mentioned that the Committee had requested a timeline of

pending grants at the last meeting, and staff advised him that once the Schedule forExpenditure of Federal Awards numbers from the previous fiscal year are available, a report

will be presented to the Council, most likely in November.

4. State Legislative Update from Townsend Public Affairs

Casey Elliot reported that the California State Legislature concluded their legislativesession on September 15th and there are about 500 bills on the Governor's desk. He added

it was a productive session and shared some of the important items affecting Santa Anathat were able to be addressed such as affordable housing and the Park Bond. CaseyElliott also presented a summary of efforts undertaken by Townsend Public Affairs onbehalf of the City during the last legislative session.

Councilmember Sarmiento asked for the status of SB 231 and clarification on whether

banning outdoor cannabis cultivation would make Santa Ana ineligibility for State grants. Casey Elliott mentioned that it's his understanding that local governments will not beeligible for grants if they do a complete ban of outdoor cannabis cultivation. Councilmember Solorio mentioned we want to avoid having City restrictions that would be

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detrimental to our eligibility for grants. Councilmember Sarmiento asked staff to seek ourState Lobbyist' s guidance to confirm we are eligible.

Councilmember Solorio asked if there had been a change to SB 649 giving more land useauthority when cell towers are in parks or city -owned premises. Casey mentioned thatwording was included in the bill to provide some overall flexibility on the local control issue, and that if the bill is vetoed, he anticipates a similar bill will be back next year.

5. League of California Cities Briefing

Tony Cardenas provided a list of planning and funding related bills on the Governor' s desk. He added that SB 649 is the League' s number one priority and that they are seeking forthe Governor to veto the bill. Mr. Cardenas also discussed SB 35 which was approved andis waiting to be signed. The League of Cities will be doing an analysis on the entire fundingpackage and the impacts to cities.

Tony Cardenas also reported that SB1 transportation revenues will be available to cities asof January 1, 2018, and we will know in January if repeal of S61 is going to be before thevoters in June 2018. The League will be fighting for SB 1.

6. Santa Ana Report Card on Legislative Bills and Letters July 12016 to June 30, 2017

Jorge Garcia provided the Committee a report card outlining positions the City has takenon various bills and reported that staff will continue to track positions taken on futurelegislation as well as outcomes, which will be helpful in preparing a more robust platformfor the Committee and for Council' s consideration.

Councilmember Sarmiento thanked staff for the report card and suggested a similar formatbe used for grants the City applies for. He also suggested the report outline how successfulwe've been and the dollar amounts we' ve been able to garner.

COMMITTEE MEMBER COMMENTS

No comments.

FUTURE AGENDA ITEMS

Any federal proposals on use of drones.

ADJOURNMENT: The meeting was adjourned at 1: 28 pm. The next committee will be held at noon onJanuary 10, 2018.

41M ITI)_YBecky MagallonSecretary to the City ManagerCity Manager's Office

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