05 dost giatristan

7/25/2019 05 DOST GIAtristan

1/51

DOST GIA Funding and

Research Priority Sectors

MARIA TERESA B. DE GUZMAN

Special Projects Division


2/51

GRANTS-IN-AID (GIA)PROGRAM


3/51

The Grants-In-Aid Program ofthe Department of Science and

Technology (DOST-GIA) aims toharness the countrys scientific andtechnological capabilities byproviding financial grants to S&Tprograms/projects to spur a

sustainable economic growth for thecountry.

Purpose of Grant
http://gia.dost.gov.ph/


4/51

Purpose of Grant

It encourages participation of various

sectors in S&T particularly in Researchand Development, Technology Transfer,Human Resources Development, S&TPromotion, Advocacy and Linkages
http://gia.dost.gov.ph/


5/51

Classification of S&T ProgramsFunded

1. Generation of Knowledge and Technologies (R&Dand Research Capacity Building)

a. Fundamental/Basic Research

b. Applied Research

c. Experimental Development

d. Pilot Testing


6/51

2. Diffusion of Knowledge and Technologies(Technology Transfer, Technology Receptor CapacityBuilding, and Innovation Capacity-Building


a. Technology needs assessment and technology sourcing

b. Enterprise Development

c. Consultancy and Technical Advisory Services

d. Technology Matching Service

e. Preparation of Technology commercialization plan, acquisitionof equipment and provision of technology systems


7/51

3. S&T Human Resource Development

Involves a wide range of interventions from the provision ofhigh-quality formal education at all levels, elementary to

university level, to specialized training, with a focus on youngscientists and engineers, and the development, attraction andretention of the countrys S&T talents

4. Provision of Quality S&T Services

Services that strengthen the S&T infrastructure to developand upgrade national, regional, and local S&T capacities ofinstitutions and centers of excellence



8/51

Selection Criteria

Eligibility of Proponent

a) Any Filipino public or private entity with proven

competence may apply for GIA support of DOST and

its grant-giving units, provided that projects are

based in the Philippines and for the benefit of the

Filipinos.

b) R&D program/project leader shall possess, at

least, an MS degree in a relevant field.


9/51

National Program

Good Science Counterpart Fund

Head Endorsement

Complete Documentation

Checklist


10/51

Application Requirements

- Complete project proposal following DOST formatsand Gantt chart of activities

- Detailed Line Item Budget including counterpart

contribution by other stakeholders- Endorsement of the Head of the proponents

institution;

- CV of proponents and other researchers/implementers;

- SEC registration, if any;- Endorsement of the designated evaluating agency/

committee;

- If applicable, terminal and audited reports ofprevious DOST-GIA funded projects.


11/51

Entitlements of a Researcher/Proponent

Item Amount

Program Leader P10,200 to P14,600 per mo.

(for 1-5 projects or more)

Project Leader P8,800 per mo.

Project Staff (L1 to L3) P4,800 to P7,500 per mo.

A. Honorar ia


12/51

Entitlement of a Researcher/Proponent

B. Indirect Cost

- 7.5% Administrative cost for the implementing

agency from the total program/project cost less

equipment outlay

Capital outlay shall not be allowed under

the GIA Program of DOST

Grant of equipment is given in support to the

implementation of the project and shall be used

exclusively for the program/project


13/51

DOST- GIA

DOST SectoralCouncils

TECHNICOM

SET-UP

DOST-GIA Funding/CollaborationWindows

ASTHRDP

ERDT

Balik Scientist

Program

DOST JSPS
http://bsp.dost.gov.ph/http://setup.dost.gov.ph/http://202.90.141.8/hrdp/http://gia.dost.gov.ph/


14/51

DOST-GIA

DOST 6 PriorityR&D Agenda

Biotechnology

Information andCommunication

Technology

Health andHealth Products

Environment

AlternativeEnergy

Agriculture


15/51

Research and Development

Integrated R&D Program on Biofuels

- Jatropha curcas

- Sweet Sorghum

Phil. National Telehealth Service Program

Environment- Disaster Mitigation

- Bioremediation

Vehicle Research and Testing Project

PROJECTS FUNDED

DOST-GIA


16/51

DOST-GIA

R&D (cont.)

Tropical Fruits & Coconut Biotechnology

Program Program for the Devt. of GAAS-Based Low

Noise Amplifiers (LNAs)

S&T Anchor Program for Banana

S&T Program for VCO S&T Program on Packaging


17/51

DOST Sectoral Councils and AdvisoryBody

Basic Research [email protected]

Marine & Aquatic PCAMRD

[email protected]

Agriculture [email protected]

Advanced S&T [email protected]

Health [email protected]

Industry & Energy [email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


18/51

Technology Innovation forCommercialization (TECHNICOM) Program

Provide support to fasttrack the transfer and

commercialization

of research results


19/51

Small Enterprise Technology UpgradingProgram (SET-UP)

Assist SMEs adopt

technological innovations toimprove their operations and

boost their productivity and

competitiveness


20/51

Accelerated Science and Technology HumanResource Development Program(ASTHRDP)

Program Components

UniversityBased

ResearchEnrichment

Program

Thesis/Dissertation

Grant


21/51

Engineering Research and Development forTechnology (ERDT)

DOST CHEDUP College ofEngineering

POOL OF HIGH LEVEL S&THUMAN RESOURCES

FacultyDevelopment

S&TExperts

EngineeringExperts


22/51

Balik Scientist Program (BSP)

Established in 1975 to encourageforeign-based Filipino scientistsand technicians to return and/or

reside in the Philippines, and sharetheir expertise in order to acceleratethe scientific, agro-industrial andeconomic development of thecountry.

Types of Program

Long-term

Short-term


23/51

Department of Science and Technology Japan Society for the Promotion of Science(DOST-JSPS)

Core University Program (CUP)

CUP Coastal Marine Science UP MSI/ Tokyo Univ.

CUP Fisheries Science UPV/ Kagoshima Univ.

Environmental Engineering UPD CE/ TITech

ASIAN CORE PROGRAM

JSPS RONPAKU

Joint Research Program

Some Programs:


24/51

DOST-GIA Funding Guidelines

(A.O. 004 Series of 2008)


25/51

Technical Monitoring

Submission of Technical Reports

Semi-annual progress report in three copies (1 e-copy)within a month after first semester

Annual technical report in 3 copies (1 e-copy) withintwo (2) months after each year of implementation,

together with lists of personnel involved and equipmentpurchased

Technical terminal report in 3 copies (1 e-copy) notlater than 3 months after completion

Periodic field evaluation conducted by theFunding/Monitoring Agency


26/51


Programs/Projects for Extension

Requests for extension together with the latest financialreport, proposed line-item budget, Gantt Chart ofactivities, technical report and justification for extension

Requests are evaluated and endorsed by the MonitoringAgency for approval of Funding Agency

Maximum extension is 1 yearbeyond the projectduration unless allowed by the Funding Agency

Extension not be allowed to a continuing project unlessit is on its terminal/last year of implementation


27/51


Continuing Assistance and Additional Funding

Request endorsed/submitted to the Funding/ MonitoringAgency within 3 months before the end of eachimplementation year

Request accompanied by a technical report that covers atleast the first 3 quarters of the period covered, annualfinancial report, plan of work, proposed LIB (includingcash program)

Reviewed and endorsed by the Monitoring Agency with anappraisal/assessment report

Modification in Project Title/Objectives/Activities

Request with valid justification(s) and endorsement from

Monitoring Agency for approval of the Funding Agency


28/51


Deferment/Suspension/Change in ImplementationDate

Request acted upon by the Undersecretaryconcerned or the Monitoring Agency subject to validjustifications and appropriate advice to DOST

Deferred project due to delay in fund release shallresume within 3 months after fund release; hence,request should be made at the latest 2 months afterfund release


29/51

Financial Monitoring

Fund released shall be available for use according to theapproved line-item budget within the approved durationto include the approved extension

Shall not be used for money market placement, timedeposit and other forms of investment not

Funds shall be deposited in authorized governmentdepository bank


30/51


Budget Reprogramming or Realignment/Creation of ExpenseItems

Request shall be made at least 2 months before the end ofthe projects current year.

Approving Authorities

Implementing Agencies:

Realignment/transfer of funds within 33% of existingexpense item budget to be augmented under PS, MOOEand EO.

Monitoring Agencies: Realignment of more than 33% up to 100% of existing

expense item budget


31/51


Approving Authorities

Monitoring Agencies:

Realignment of more than 100% of existing allocatedMOOE expense items, provided that as a result of suchrealignment, the total amount of the allocated MOOE

expense item and the proposed budget increase do notexceed P50,000.00

Any realignment within the indirect cost beyond theimplementing agencys approving authority

Funding Agency:

Budget realignments exceeding 100% of the existingexpense item/s budget and creation of new expense item

Undersecretary concerned for realignments within his/herapproving authority (


32/51


Submission of Financial Reports

Financial Reports shall be itemized in accordance with theapproved LIB

Annual Financial Report shall be submitted within 2months after the end of every year

Terminal Audited Financial Report shall be submittedwithin 3 months after the completion of the project

Consolidated FR/AFR shall be submitted within 1 monthafter submission of the FR/AFR by the ImplementingAgency


33/51


Unexpended Balance and Savings/Interest/Income

All unexpended balance/savings/income and interest, ifany, shall be reported

UB of the previous year shall be deducted from the budgetfor the following year

Pending approval/renewal of succeeding years budget, UBmay be requested for use for payment of salaries of staffand MOOE

UB, income, interest may be requested for use forcontinued operation at least 1 month before the expecteddate of completion


34/51


Unexpended Balance and Savings/Interest/Income

All balances/savings/income/interests shall be reportedand reverted to Funding Agency within 3 months aftercompletion.

UB of completed or terminated project can be used for

other DOST-approved projects of the concerned agencyprovided it is within 2 yearsof fund effectivity and uponapproval of the funding agency.

Interests and income shall not be used to fund a newproject.


35/51


SOPs for Non-Submission of Requirements (Terminal AFR,technical reports etc.)

1st

demand letter will be sent to the Project Leaderwithin 3 months of project completion;

2nddemand letter will be sent after 4 months of projectcompletion w/o compliance;

legal process may be instituted against Project Leaderfailure to submit requirements after 5 months of projectcompletion.


36/51

M&E Formats/Forms- to be accomplished by monitoringagencies/councils; developed in order to have uniform M&Eformats/tool

M&E Plan-for newly endorsed proposals; with conforme

of Project Leader; form part of the proposal; shall serveas reference in the conduct of the project M&E activities

Appraisal/Assessment Form A-for ongoing projectrequesting for renewal

Appraisal/Assessment Form B-for completed project

Suspension for Late Renewal- no charging/expenditures atthe end of current year unless renewed during the activeperiod

New Policies/Forms


37/51

COA Pre-audit- necessary prior to issuance of fundingcheck (release to non-DOST agencies)

New COA requirement- Annual Work Plan to besubmitted by Implementing Agency (Format to bedistributed)

Other Pre-audit attachments: NCA, Approval Letter,signed LIB, Minutes of Meeting, Annual ProgressReport, Financial Report, MOA, Approved ProjectProposal

New Policies/Forms


38/51

New Policies/Forms

ASA/Comprehensive NTA for release to DOSTagencies

Supporting Documents:LOI,MOA/MOI, LIB andMonthly Cash Program- shall be submitted as a basisfor fund release

Foreign Travel Template-for projects with approvedforeign travel in the LIB; filled up form shall beapproved by the Secretary prior to processing oftravel documents


39/51

Template: Request to Use DOST-GIA ProjectFunds for Foreign Travel

Purpose of Travel:

Destination/Duration:

Project where travel expenses shall be charged:

Breakdown of Estimated Expenses (airfare and DSA):

Approved Budget for Foreign Travel in the LIB

Less: Previous Expenses

Remaining Balance

Requested by (Personnel/Staff who will undertake the travel):

Printed Name/s Status of Employment/ Agency/Institution

Position

_____________________ _____________________ ________________

_____________________ _____________________ ________________

_____________________ _____________________ ________________

Endorsed by:

Head of Agency: _______________________________

Signature over Printed NameHead of Monitoring Agency: _______________________________

Signature over Printed Name

Date:

Approved by:

Head of the Department/ __________________________

Funding Agency: Secretary


40/51

New Policies

Direct Release Policy- funds shall be released by DOSTdirectly to Implementing Agency/ies

Implications: MOI issued

shall be replaced withSupplemental MOA among DOST, Monitoring AgencyImplementing Agencies

Mother LIB- shall be supported by individual LIBs

Financial Report (FR)- shall be prepared by each of therecipient agency; no need for a consolidated FR fromthe Monitoring Agency


41/51

New Policies

Processing Scheme for the DOST-GIA Programs and Projects

Alignment to R&D Priority Sectors

Priority Sectors Budget Allocation

R&D for New Industries 30%

R&D to Assist Existing Industries 25%

Disaster Management/Solution toProblems

25%

Other Priority Areas 20%

Budget allocation should betied up to Priority Sectors


42/51

New Policies

DOST-GIA Project Proposal Cycle

September December March June

Deadline for Proposal Submission

January April July October

DOST-EXECOM Deliberation/Approval

Program/Project proposals that do not make it to theset deadline shall be returned to the proponents who

have an option to resubmit in the succeeding cycle

Processing Scheme for the DOST-GIA Programs and Projects


43/51

New Policies

Urgency and Relevance to the Needs of the Timesand to the Priority Agenda (30%)

Strategic Importance/Resulting Net Benefit (30%) Capability of the Implementer/Involved

Institutions (10%) Contribution to the Body of Knowledge (10%)

Utilization of Local Resources (10%) Integral Component of an Ongoing

Program/Project (10%)

Rating System


44/51

Resourcesare available;

proposal driven

Complement;

multi-disciplinary approach better

Build allies;

address national programs

Conclusion

DOST-GIA Budget (in Million Php)


45/51

DOST GIA Budget (in Million Php)

0

100

200

300

400

500

600

700 R&D

Technology Transfer

S&T Promotion

Provision of Services

Year R&DTechnology

TransferS&T Promotion

Provision ofServices

TOTAL

2000 196.81 86.28 54.86 337.952001 196.75 46.28 44.86 287.892002 109.03 69.77 90.66 269.472003 97.50 80.80 106.28 284.592004 97.50 80.80 87.20 265.502005 142.09 75.48 47.94 265.502006 142.09 175.48 47.94 100.00 465.502007 337.91 249.53 152.90 740.342008 537.91 340.00 388.90 1,266.812009 577.16 166.21 528.19 131.92 1,403.482010 637.91 300.00 707.65 1,645.56


46/51

CONCLUSION

Resources are available;

proposal driven

Complement;

multi-disciplinary approach better

Build allies;address national programs


47/51

Spread the Word

Be in the Loop
http://images.search.yahoo.com/search/%20http:/images.search.yahoo.com/search/images/view?back=http%3A%2F%2Fimages.search.yahoo.com%2Fsearch%2Fimages%3Fp%3Dclip%2Bart%2Btalk%26ei%3DUTF-8%26fr%3Dmsgr-buddy%26x%3Dwrt%26js%3D1%26ni%3D20&w=254&h=300&imgurl=www.fotosearch.fr%2Fcomp%2FIMZ%2FIMZ161%2Froc0028.jpg&rurl=http%3A%2F%2Fwww.fotosearch.fr%2FIMZ161%2Froc0028&size=22.4kB&name=roc0028.jpg&p=clip+art+talk&type=jpeg&no=20&tt=221&oid=901098c62ec9604a&ei=UTF-8


48/51

Forms/Templates and Paper Trail

REPORTS: Quarter, Annual, Terminal

COMPLETED PROJECT Technical Report

Financial Report

Bidding and other administrative work Absorptive Capacity

COA Memo/Report

DBM Requirements

Realities


49/51

TAC

ProponentRegional

Office

Sectoral

Council

USEC for

R&D Office

DOST

EXECOM

Consortium

Paper Trail


50/51

For more information, please contact:

Dr. Graciano P. Yumul, Jr. D.Sc.

Undersecretary for R&DDepartment of Science and Technology

Room 212, DOST Bldg. General Santos Avenue

Bicutan, Taguig City 1604

Tel./Fax No. (02) 837-2071 to 82 loc. 2510

Email: [email protected]

[email protected]

Website: http://gia.dost.gov.ph

Contact Information


51/51

Thank You!

http://www dost gov ph

matet_bien@yahoo com ph