AGENDA COMMITTEE OF THE WHOLE MEETING

Village of Chase Council Chambers, 826 Okanagan Avenue

4:00 p.m. Tuesday, April 1, 2014

1. CALL TO ORDER 2. ADOPTION OF AGENDA

Resolution:

“That the agenda be adopted as presented.” 3. ADOPTION OF THE MINUTES Minutes of the Committee of the Whole meeting dated March 4, 2014

Pages 1-5 Resolution:

“That the Minutes of the March 4, 2014 Committee of the Whole meeting be adopted as presented.”

4. DELEGATIONS

5. UNFINISHED BUSINESS 1991 Ford Pickup – Old Unit #1 – Fire Department Report from the CAO Page 6

Resolution: “That the previous resolution to sell the 1991 Fire Department Ford Pickup to a local resident for $500 be rescinded; AND

That the Village of Chase sell the 1991 Ford Pickup (Old Unit #1 – Fire Department) to Ms. Turcotte for $500; AND

That Council specify in the resolution where the proceeds from the sale are to be distributed.”

6. NEW BUSINESS

6.1 National Public Works Week May 18-24, 2014 – Proclamation Request

Letter from the Public Works Associated of British Columbia dated March 10, 2014 Pages 7-8

Resolution: “That Council proclaim May 18-24, 2014 National Public Works Week in Chase.”

6.2 Statistics Canada Newsletter March 2014

March 2014 Newsletter being provided for Council’s information and as well as for information to the public Pages 9-11

Resolution: “That the March 2014 Newsletter from Statistics Canada be received for information.”

6.3 Letter from Village of Valemount to Minister of Environment regarding

MultiMaterialBC (MMBC) and recycling programs Letter dated March 13, 2014 Pages 12-17 Resolution: “That the letter dated March 13, 2014 from the Village of

Valemount to the BC Minister of Environment regarding the recycling of packaging and printed paper be received for information.”

Opportunity for the Public to Discuss Local Government Issues of Interest and Concern

7. IN-CAMERA 8. ADJOURNMENT

Minutes of the Village of Chase Committee of the Whole Meeting held in the Council Chamber of the Village Office at 826 Okanagan Avenue, Chase, BC,

on Tuesday, March 4, 2014 at 4:00 p.m.

Present: Mayor R. Anderson Councillors R. Berrigan R. Crowe

D. Lepsoe S. Scott, Chairperson Chief Administrative Officer J. Heinrich

Director of Financial Services L. Pedersen Supervisor of Works P. Regush 3 Members of the Public

1. CALL TO ORDER Chairperson Scott called the meeting to order at 4:00 p.m. 2. APPROVAL OF THE AGENDA Moved by Councillor Crowe Seconded by Councillor Berrigan

“That the agenda be adopted as presented.” CARRIED

3. ADOPTION OF THE MINUTES

Moved by Mayor Anderson Seconded by Councillor Lepsoe “That the Minutes of the February 4, 2014 Committee of the Whole meeting be adopted as presented.” CARRIED

4. DELEGATIONS

None.

5. UNFINISHED BUSINESS

None.

Page 2 of 5 Committee of the Whole Minutes

March 4, 2014

6. NEW BUSINESS

6.1 Local Elections Reform to Include Four Year Terms – Press Release from the Ministry of Community Sport and Cultural Development

Mayor Anderson commented on this issue:

• Larger BC communities have been pushing for 4 year terms for a few years now

• 2 years ago the proposal was voted down at UBCM, in 2013 the proposal was brought back and was approved by the voting delegates

• Small communities did ask for an exemption to the 4 years but this request was not supported

• 4 year terms will have a negative impact on small communities in the Province to be able to recruit and retain people to run for office

• Large communities wanted this change because they typically have candidates with high cost campaigns

Moved by Councillor Crowe Seconded by Councillor Berrigan

“That the press release from the Ministry of Community Sport and Cultural Development regarding Local Elections Reform to include Four Year Terms be received for information.”

CARRIED 6.2 Proposed Pellet Plant – David Suzuki Foundation Chairperson Scott stated that the Director General of the Western Region

of the David Suzuki Foundation has contacted Village of Chase Administration to confirm that the Foundation will not be taking on any campaign or legal action in relation to the proposed pellet plant project in Chase.

Moved by Councillor Berrigan Seconded by Councillor Crowe “That the information provided regarding the Proposed Pellet

Plant and the confirmation from the David Suzuki Foundation that it will not be pursuing any sort of action in relation to the project be received for information.”

CARRIED

Page 3 of 5 Committee of the Whole Minutes

March 4, 2014

6.3 Municipal Finance Authority of BC – 2014 Financial Forum & Annual

General Meeting Moved by Councillor Berrigan Seconded by Councillor Lepsoe “That the information regarding the Municipal Finance

Authority’s 2014 Financial Forum & Annual General Meeting be received for information.”

CARRIED 6.4 10th Annual BC Interior Stewardship Workshop Recommendation to Council: Moved by Councillor Scott Seconded by Councillor Crowe “That the issue of attendance at the 10th Annual BC Interior

Stewardship Workshop be referred to Administration to make arrangements for any members of Council wishing to attend and that costs for any members of Council attending be covered by the Village as per its expense reimbursement policy.”

CARRIED 6.5 Fire Department – 1991 Old Unit #1 Ford Pickup Recommendation to Council: Moved by Councillor Berrigan Seconded by Councillor Crowe “That the 1991 Fire Department Old Unit #1 Ford Pickup,

including the canopy, be sold to the Chase Firefighters Association for $20, after which the society can dispose of the truck as they see fit.”

CARRIED 6.6 Mayfest 2014 – Use of Curling Rink Parking Lot for dry RV Parking Recommendation to Council: Moved by Councillor Crowe Seconded by Mayor Anderson “That the request from the Mayfest Committee to utilize the

Curling Rink parking lot for dry RV parking on May 2 and 3, 2014 be approved.”

CARRIED

Page 4 of 5 Committee of the Whole Minutes

March 4, 2014

6.7 Working Together Pow-Wow Society – Request for Financial Support Recommendation to Council: Moved by Councillor Berrigan Seconded by Mayor Anderson “That the request from the Working Together Pow-Wow Society

for financial support for their event to be held later in June 2014 be deferred to a future meeting of Council after the 2014 budget is finalized.”

CARRIED 6.8 New Building Canada Plan Moved by Councillor Crowe Seconded by Councillor Berrigan “That the Fact Sheets regarding the New Building Canada Plan be

received for information.” The issue of the proposed sewer treatment upgrades was raised, and it

was noted that the Adams Lake Indian Band has been informed of the upgrades and are willing to apply for funding to assist with the project’s costs.

Opportunity for the Public to Discuss Local Government Issues of Interest

and Concern It was queried as to when the next budget meeting is to occur. The

Director of Financial Services explained that there are only a few items left to discuss, so the final budget issues discussion will take place at the March 11, 2014 Council meeting.

It was queried as to whether the Village of Chase is paying for the Curling

Club’s hydro. The answer given was no. It was queried as to whether the Mayfest organizers will be contacting the

Curling Club for permission to use their portion of the parking area. The answer given was yes.

Page 5 of 5 Committee of the Whole Minutes

March 4, 2014

7. IN-CAMERA

No in-camera meeting. 8. ADJOURNMENT

Moved by Councillor Crowe Seconded by Mayor Anderson

“That the Committee of the Whole meeting be adjourned.” CARRIED Chairperson Scott adjourned the meeting at 4:27 p.m.

These minutes were adopted by a resolution of the Committee of the Whole on April 1, 2014.

____Original Signed___________ ___Original Signed____________ Chairperson, Chief Administrative Officer, Councillor Scott Joni Heinrich