1. call the meeting to order 2. adoption of the agenda …

AGENDA NORTHERN SUNRISE COUNTY

COUNCIL MEETING OCTOBER 23, 2018

NORTHERN SUNRISE COUNTY COUNCIL CHAMBER 9:30 AM

. CALL THE MEETING TO ORDER 2. ADOPTION OF THE AGENDA 3. APPOINTMENT OF CAO AS CHAIRPERSON 4. ELECTION OF REEVE & DEPUTY REEVE 3 4.1 Election of the Reeve

Excerpt from Bylaw B324/18 Council Meeting Procedural Bylaw 4.2 Election of the Deputy Reeve 5. OPENING REMARKS - REEVE & COUNCIL MEMBERS 6. SIGNING AUTHORITIES 4 6.1 Draft Resolution for Signing Authorities

Draft Signing Authorities 7. BOARDS & COMMITTEES APPOINTMENTS 5 - 8 7.1 Northern Sunrise County Boards & Committees October 16, 2018

Boards and Committees as October 16, 2018 9 - 10 7.1(a) Linda Duplessis, Peace Library System, October 5, 2018 RE:

Representation on the Peace Library Board Peace Library System

11 7.1(b) Richard Walisser, CAO, North Peace Housing Foundation,

October 5, 2018 RE: Municipal Appointments to North Peace Housing Foundation Board of Directors North Peace Housing Foundation Board Appointment

8. CLOSED MEETING 8.1 Labour Issue: 2018-19 Public Boards and Committee

Appointments

NORTHERN SUNRISE COUNTY ORGANIZATIONAL AGENDA October 23, 2018 9. ADJOURNMENT

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"Public Hearing" means a meeting of Council convened to hear matters pursuant to the Act.

"Quorum" is the majority of all members, being fifty (50) percent plus one (1) unless Council provides otherwise in this bylaw.

"Special Meeting" means a meeting called by the Reeve pursuant to the Act.

III. APPLICATION 1. Words importing the masculine gender only, include the feminine gender whenever the

context so requires and vice-versa. 2. Words importing the singular shall include the plural or vice-versa whenever the context so

reqmres. 3. This bylaw applies to all meetings of Council and Council Committee meetings as identified. 4. The precedence of the rules governing the procedures of Council is:

(a) the Municipal Government Act; (b) other provincial legislation and (c) this bylaw.

5. In the absence of statutory obligation, any provision of this bylaw may be temporarily altered or suspended by an affirmative vote of two-thirds of all members present. A motion to temporarily alter or suspend this bylaw is not debatable or amendable.

IV. ORGANIZATIONAL MEETING 1. Council shall hold an Organizational Meeting not later than two weeks after the third

Monday in October each year. 2. The CAO shall set the time and place for the Organizational Meeting. The business of the

meeting shall be limited to: (a) The appointment of members to Committees which Council is entitled to make; (b) Appointing the Reeve, who shall serve as Reeve until the next Organizational Meeting; ( c) Appointing the Deputy Reeve, who shall serve as Deputy Reeve until the next

Organizational Meeting; ( d) Any other business required by the Municipal Government Act, or which Council or the

CAO may direct. 3. In the event of a tie for the appointment of the Reeve or Deputy Reeve, the CAO will

announce the results to the Council and at that time shall leave the room for a period of time to allow Council to determine amongst themselves the appointment of the Reeve. After that meeting, Council will, by way of formal motion, either (a) Advise that there is a consensus for who will fi ll the position; or (b) Direct the CAO to write the names of the candidates separately on blank pieces of paper

of equal size and of the same colour and texture, and after folding the sheets of paper in a uniform manner and so that the names are concealed, shall deposit them in a receptacle and direct a person to withdraw one of the sheets. The CAO shall declare the candidate whose name appears on the withdrawn sheet to have one more vote than the other candidate.

4. Appointments of Council members to committees shall be for a term of one year, unless otherwise specified and reviewed at the Organizational Meeting.

V. REGULAR AND SPECIAL MEETINGS 1. The date and time of regular Council meetings will be regularly scheduled for the second and

fourth Tuesday of each month at 9:30 a.m., unless determined otherwise through a resolution approved by a majority vote of Council.

2. Notice of a special Council meeting will be considered given when posted at the Northern Sunrise County Office.

3. If there are changes to the date and time of a regular meeting, pursuant to Section 193(3), the municipality must give at least twenty-four (24) hours' notice of the change to the public and members of Council and post in the Municipality's office. Posting a public notice on the main and staff entrances is sufficient notice if Administration is unable to advertise the change in the local newspaper.

4. All meetings will be open to members of the public, except for Closed portions of the meeting. If Council allows others to attend the Closed portions of the meeting, the minutes must record the names of those present and the reasons for allowing them to attend.

5. When Council moves to close all or part of a Council meeting, they must also approve the basis on which they are closing all or part of the meeting, pursuant to Section 197(2), (2.01)

2

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jocelyn

Typewritten Text

**Excerpt from Bylaw B324/18 Council Meeting Procedural Bylaw

SIGNING AUTHORITIES

MOVED by (insert name) that the under named persons are authorized to operate an account in the name of Northern Sunrise county at RBC Royal Bank and RBC Dominion Securities Inc. where the accounts require one of either the Chief Administrative Officer(Cindy Millar), the Director of Finance (Bob Madore), or the Director of Engineering & Planning (Ian Cosh) and any one of either the Reeve (Insert Name) or Deputy Reeve (Insert Name) to withdraw funds, enter orders, withdraw assets, give instructions, sign documents and make financial decisions regarding the funds in the accounts.

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NORTHERN SUNRISE COUNTY BOARDS & COMMITTEES October 16, 2018

ABORIGINAL INTERAGENCY COMMITTEE Gaylene Whitehead Alternate: Corinna Williams

AGRICULTURAL SERVICE BOARD Dan Boisvert(Chair)

Corinna Williams (Vice-Chair) Members at Large (5) Gwenda Fortin Bryan Gacek Harry Krawchuk Simon Lavoie Kyle Petluk

AGRICULTURAL WEED & PEST NOTICE APPEAL BOARD Peter Gunning Matthew Kolebaba Alexandre Lavoie Brandy Little

ALBERTA CARE Audrey Gall Alternate: Dan Boisvert

COMMUNICATIONS COMMITTEE All Council Members and Appropriate Staff

DAISHOWA PUBLIC ADVISORY COMMITTEE Norm Duval Alternate: Gaylene Whitehead

DISASTER SERVICES Council Members represent Disaster Services

EAST PEACE WATER CO-OP Dan Boisvert Alternate: Norm Duval

ECONOMIC-TOURISM DEVELOPMENT COMMITTEE Norm Duval Alternate: Audrey Gall Members at Large: (6) Gwenda Fortin

Wendy Goulet

Sylvianne Riczu

Claude Rodrigue

FAMILY & COMMUNITY SUPPORT SERVICES Gaylene Whitehead Alternate: Corinna Williams Members at Large: Ethyl Velie (Harmon Valley/Reno)

Gwenda Fortin (St. Isidore)

Wendy Goulet (Three Creeks/Wesley Creek)

Tamara Belzile (Marie Reine/Judah)

(Cadotte Lake)

Eve Calliou (Little Buffalo)

Marie Dyck (Nampa Rural District)

FOREST MANAGEMENT ADVISORY COMMITTEE Dan Boisvert Alternate: Gaylene Whitehead

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HEART RIVER HOUSING FOUNDATION Norm Duval Alternate: Carolyn Kolebaba

INTER-MUNICIPAL COST SHARING CONTRIBUTION AGREEMENT Reeve

Deputy Reeve

CAO – Cindy Millar

MACKENZIE MUNICIPAL SERVICES AGENCY Audrey Gall Alternate: Carolyn Kolebaba

MIGHTY PEACE TOURIST ASSOCIATION Norm Duval Alternate: Corinna Williams

MUNICIPAL PLANNING COMMISSION Gaylene Whitehead Alternate: Audrey Gall Members at Large: Mathieu Bergeron

Dwight Gladue John Gunning Sharon Low Sylvianne Riczu Tony Saunders

NSC PARKS PLANNING COMMITTEE Carolyn Kolebaba

Dan Boisvert

Gaylene Whitehead

NAMPA MUNICIPAL LIBRARY BOARD Dan Boisvert Audrey Gall

NEW water Ltd. Carolyn Kolebaba (PROXY)

Dan Boisvert (Alternate PROXY)

Corinna Williams

NORTHERN LAKES COMMUNITY EDUCATION COMMITTEE Audrey Gall

Alternate: Corinna Williams

NORTHERN TRANSPORTATION ADVISORY BUREAU Carolyn Kolebaba Alternate: Norm Duval

NSC ADMINISTRATION BUILDING PLANNING COMMITTEE Carolyn Kolebaba

Norm Duval

Audrey Gall Staff: Cindy Millar Ian Cosh

Mike Konowalyk

NSC RURAL CRIMEWATCH COMMITTEE Corinna Williams Alternate: Dan Boisvert

NORTH PEACE HOUSING FOUNDATION Dan Boisvert Alternate: Carolyn Kolebaba

PEACE LIBRARY SYSTEM Carolyn Kolebaba

Alternate: Audrey Gall

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PEACE REGIONAL AIR MONITORING PARTNERSHIP Corinna Williams

PEACE REGIONAL MEDICAL CLINIC PLANNING COMMITTEE Carolyn Kolebaba(Chair)

Audrey Gall Alternate: Norm Duval

PEACE REGION MUTUAL AID Reeve Alternate: Deputy Reeve

PEACE REGIONAL WASTE MANAGEMENT COMPANY Carolyn Kolebaba(PROXY)

Dan Boisvert(Alternate PROXY)

Corinna Williams

PEACE RIVER CHILD CARE ASSOCIATION Audrey Gall Alternate: Gaylene Whitehead

PEACE RIVER & DISTRICT CHAMBER OF COMMERCE Corinna Williams

Carolyn Kolebaba

PEACE RIVER INTER-MUNICIPAL DEVELOPMENT PLAN Reeve

Deputy Reeve

PEACE RIVER REGIONAL AIRPORT COMPANY Carolyn Kolebaba Alternate: Audrey Gall PEACE RIVER & DISTRICT COMMUNITY HEALTH FOUNDATION Dan Boisvert

Alternate: Norm Duval

PEACE REGIONAL ECONOMIC DEVELOPMENT ALLIANCE Carolyn Kolebaba Alternate: Audrey Gall

PEACE REGIONAL HEALTH CARE ATTRACTION AND RETENTION COMMITTEE Dan Boisvert

Alternate: Carolyn Kolebaba

PEACE RIVER REGIONAL WOMEN'S SHELTER SOCIETY Gaylene Whitehead Alternate: Norm Duval

RCMP PUBLIC ADVISORY COMMITTEE Corinna Williams Gaylene Whitehead

REGIONAL ASSESSMENT REVIEW BOARD Carolyn Kolebaba

REGIONAL RECREATION COMMITTEE Norm Duval

Carolyn Kolebaba

RURAL MUNICIPALITIES OF ALBERTA (RMA) NORTHERN ZONE REP (FCM)

Carolyn Kolebaba (elected at zone mtg)

SMOKY RIVER APPLIED RESEARCH AND DEMONSTRATION ASSOCIATION (SARDA) Audrey Gall

Alternate: Corinna Williams

SUBDIVISION and DEVELOPMENT APPEAL BOARD Carolyn Kolebaba Alternate: Corinna Williams Members at Large: Marie Dyck Peter Gunning

Dave van Tamelen

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VETERINARY SERVICES INCORPORATED (VSI) Audrey Gall Alternate: Dan Boisvert

WATER NORTH COALITION Corinna Williams Alternate: Gaylene Whitehead

WATERSHED ADVISORY COMMITTEE Norm Duval Alternate: Corinna Williams Members at Large: Wendy Goulet

Sharon Low

Tony Saunders

Terry Skwarik

Reeve & CAO - Ex-Officio member of all Committees

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8301 — 110 StreetGrande Prairie, AB

T8W 6T2P_eaceLibrary System (780) 538-4656

FAX (780) 539-5285

October 5, 2018

Cindy Millar, CAONorthern Sunrise CountyBag 1300PEACE RIVER AB T8S 1Y9

Dear Ms Millarz

Re: Representation on the Peace Library Board

As a member of the Peace Library System, your municipality is entitled to onerepresentative on the System Board of Directors. Municipal appointments to the Boardare generally made each fall during the municipal council’s organizational meeting.

Toward that end, I am requesting that you provide, at your earliest convenience, a lettercon?rming the designated representative to the Peace Library Board for 2018/2019, aswell as the designated alternate, as appointed by your municipal council. Please providean address, telephone number, fax number, and email address for both individuals.Correspondence can be forwarded by mail to the above address, emailed to AlreneDempster at [email protected] or faxed to (780) 539-5285. Pleaserespond by November 9, 2018.

The next scheduled meeting of the Board of Directors has been set for Saturday,November 24, at 10:30 am. in Grande Prairie at the Peace Library System of?ce locatedat 8301 -110 Street.

Your co-operation in this regard is appreciated. Please accept our thanks if you havealready provided this information.

Sincerely,

cRLAél$l3upQ¢,Lu,z}Linda DuplessisDirector

Enclosure

Website: wwwpeacelibrarysystem.ab.ca E—mail:[email protected]

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PEACE LIBRARY SYSTEM FACT SHEET

BOARDREPRESENTATION:WHATYOU NEEDTO KNOW

PEACE LIBRARY SYSTEM: Working with Communities to Make Libraries Stronger

The Peace Library System is a partnership of 39 municipalities in the Peace Region committed to makingmunicipal tax dollars go farther in the provision of library services through cooperation and sharing.

As a member of the Peace Library System, your municipality is entitled to appoint and send a votingrepresentative to meetings of the Board of Directors. Your representative can be:

‘P a municipal councilor, or

1» a member of the public with an interest in libraries, literacy, or technology, as long as that person agreesto attend the meetings and carry information between your council and the Peace Library Board. Thisperson could be a member of your local library board.

We ask municipalities to appoint an alternate who can attend Board meetings and vote in the absence of thedesignated representative.

Responsibilities

A Peace Library Board member is appointed and entrusted by local government to govern regional libraryservices for the benefit of Peace Library System and its members. Representatives on the Board participateactively in Board business through meeting attendance, discussions and workshops, and regularly report backto their councils and/or local library boards. Serving on the System Board is a great opportunity for councilors orother appointees to:

— learn about the information services provided by libraries in their community and across the region~ ensure that their residents‘ needs are met as libraries move ahead with technology and connectivity- network with municipal representatives from municipal jurisdictions across the Peace Region.

Meetings

You can expect the following time commitment to attend general board meetings:

How often? The Board of Directors meets four times a year, usually in March, May, September, andNovember.

How long? Meetings are held on Saturdays beginning at 10:30 a.m. Lunch is provided by the PeaceLibrary System, and the meetings usually end by 2:00 p.m. Overnight accommodation isprovided if necessary.

Where? Board meetings are held at System headquarters in Grande Prairie or other locations that canaccommodate a large group. Mileage is paid at the current province of Alberta rate.

Committees Members of the Executive, Personnel, and Plan of Service Committees are elected at theNovember organizational meeting.

Peace Library System Membership Results in Efficientand Cost-Effective Library Services for Your Residents.

October, 2018

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North Pea Hou ing Foundation

Re: Municigal Agpointmcnls to North Peace Housing F

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1. call the meeting to order 2. adoption of the agenda …

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