a. call to order - 6:30 pm b. adoption of agenda c ... · page 1 of 97. regular council meeting...

VILLAGE OF FRUITVALE REGULAR COUNCIL MEETING AGENDA

Council Chambers September 9, 2013 at 6:30 PM

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A. CALL TO ORDER - 6:30 PM

B. ADOPTION OF AGENDA

a) Additions, Deletions, Amendments RECOMMENDATION: THAT the agenda be adopted as presented but reordered for convenience of attendees.

C. GENERAL MATTERS: DELEGATIONS, PRESENTATIONS & RECOGNITIONS

a) Village of Fruitvale 2012 Annual Report The Public is invited to make any comments or queries regarding the 2012 Village of Fruitvale Annual Report at this time (available on the Village of Fruitvale website or hard copy at the Village Office).

b) Shing Fai Trading Company (dba Villagers' Inn & Pub) - Mary Siu, Principal and Len Fuller, Manager (due to size limitations, the petition is included later on the agenda under Unfinished Business in the report)

D. ADOPTION OF MINUTES

a) Minutes of the Regular Council Meeting Held June 3, 2013 RECOMMENDATION: THAT the minutes of the regular Council meeting held June 3, 2013 be adopted as presented.

b) Minutes of the Committee of the Whole Meeting Held June 17, 2013 RECOMMENDATION: THAT the minutes of the Committee of the Whole Meeting Held June 17, 2013 be adopted as presented.

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D. ADOPTION OF MINUTES

c) Minutes of the Special Council Meeting Held July 26, 2013 RECOMMENDATION: THAT the minutes of the special Council meeting held July 26, 2013 be adopted as presented.

E. CONSENT AGENDA

1. For Information Items

a) "For Information Only" Items Listing - September 5, 2013 RECOMMENDATION: THAT the "For Information Only" items listing to September 5, 2013 be received.

F. STAFF REPORTS

1. Chief Administrative Officer's Report

a) CAO Report - September 5, 2013 RECOMMENDATION: THAT the Chief Administrative Officer's report dated September 6, 2013 be received.

2. Actions Arising from Council Direction

a) Actions Arising from Council Direction - September 3, 2013 RECOMMENDATION: THAT the Actions Arising from Council Direction report dated September 3, 2013 be received.

G. COUNCIL MEMBER AND COMMITTEE REPORTS

1. Council Member Reports

a) Councillors Gray, Kniss, Prince, Webber and Mayor Cecchini Reports RECOMMENDATION: THAT the Council Member reports be received as presented.

2. Committee of the Whole Recommendations

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a) Recommendations from the Committee of the Whole Meeting Held June 17, 2013 RECOMMENDATION: THAT the recommendations as follows from the Committee of the Whole meeting held June 17, 2013 be ratified.

● THAT the Village of Fruitvale support the installation of a 220V 50AMP electrical service at the Fruitvale Memorial Hall on the understanding that the Trail Stingrays partner with the Village of Fruitvale for the Canada Day celebration at Haines Park Monday July 1st, 2013;

● THAT no changes be made to the Village of Fruitvale burning policy, Policy 3.06;

● THAT CAO Cresswell forward proclamations to Council by email and that any objections to a proclamation will be brought forward, otherwise the proclamation will be accepted and authorized by Mayor as is the current procedure;

● THAT a letter be sent to John Maclean, RDKB CAO, requesting that the East End Stakeholders be informed of Council's concerns regarding management of the Charles Bailey Theatre; in particular safety, maintenance and accessibility

● THAT the Village encourage energy conservation and support FortisBC's Kootenay Energy Diet (KED) through a $25 subsidy payment toward the $60 initial KED Assessment fee for the first 20 Village of Fruitvale registrants

● THAT the inflatable Beaver and golf cart be used as the Village float this year; the larger "red" float will only be used for a stage in the future unless there is another group recipient of the Citizen of the Year award; and items will be removed from the "red" float so that they can be re-used;

● THAT Council supports fencing alterations at Haines park and staff be directed to develop a plan and cost estimate for the September 9, 2013 Council meeting; and

● THAT the letter from the Beaver Valley & Pend d'Oreille Historical Society regarding an Heritage Preservation Policy be received and FURTHER THAT a letter be sent in response indicating that Council has received their letter

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and the Village of Fruitvale does not have an Heritage Preservation Policy.

H. CORRESPONDENCE REQUIRING ACTION

a) Petition to Reduce Posted Speed Limits and Relocate Signs RECOMMENDATION: THAT the email correspondence from Ms. Ingrid Mayer enclosing a petition regarding Highway 3B speed and safety issues east of Fruitvale be received and further that a letter of support be forwarded to the Ministry of Transportation and Infrastructure regarding safety concerns along the 2 km stretch of Highway 3B northeast of Fruitvale, BC.

b) Village of Fruitvale Building Permits RECOMMENDATION: THAT the RDKB report outlining the Village of Fruitvale building permits to the end of June, 2013 be received.

c) Kootenay Boundary Regional Fire Rescue Service (KBRFRS) Study Stakeholder Consultation RECOMMENDATION: THAT Council receive the schedule for the KBRFRS Study stakeholder consultation, further note that Mayor Cecchini and CAO Cresswell will be meeting with RDKB staff on Tuesday September 10, 2013, and that Council Members provide any concerns or input to them prior to the consultation.

d) City of Trail Proposed Boundary Expansion into Electoral Area A RECOMMENDATION: THAT a letter of support be provided to RDKB Electoral Area A Director A. Grieve expressing Village of Fruitvale Council opposition to the City of Trail proposed boundary expansion into Electoral Area A.

e) Power Prices in the FortisBC Service Area RECOMMENDATION: THAT Mayor Cecchini represent the Village of Fruitvale Council at the meeting between the Lower Columbia communities and the Premier and the Minister of Energy and Mines at UBCM this year regarding economic competiveness of communities with the FortisBC service area due to the BCHydro debt load and infrastructure improvements.

f) Ministry of Jobs Tourism and Skills Training Economic Development Webinars

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H. CORRESPONDENCE REQUIRING ACTION

RECOMMENDATION: THAT Council note the webinars scheduled in September and October 2013 by the Economic Development Division of the Ministry of Jobs, Tourism and Skills Training and register at www.ruralbc.gov.bc.ca/webinars/index.html should they be interested in attending or contact Wendy Ormond if they desire additional information.

g) Proposed Road Closure Approval Application for: Portion of Hepburn Drive Adjacent to Atco Property, Lot A, plan NEP21934, DL1236, KD, PID 019-133-294 RECOMMENDATION: THAT Council examine the application from Atco Wood Products for the proposed road closure of the portion of Hepburn Drive east of the Village of Fruitvale and adjacent to ATCO Property of Lot A, plan NEP21934, DL1236, KD, PID 019-133-294 and advise staff of any concerns regarding the proposed road closure.

h) 2013 Columbia Basin Symposium RECOMMENDATION: THAT Council note registration is opening early in September for the 2013 Columbia Basin Symposium Oct 18 - 20 in Creston which will focus on "Community Change Through Collaborative Action" and advise staff accordingly for registration purposes.

i) Municipal Insurance Association of BC Voting Delegate RECOMMENDATION: THAT the main voting delegate for the Village of Fruitvale for the MIABC remain Mayor Patricia Cecchini but the alternate voting delegate be changed to Councillor Bert Kniss.

j) Memo: Strong Fiscal Futures: A Blueprint for Strengthening BC Local Governments' Finance System For Circulation to All Members (circulated separately due to size) RECOMMENDATION: THAT the policy paper "Strong Fiscal Futures" to be considered at the 2013 UBCM convention be received AND FURTHER THAT Village of Fruitvale UBCM Delegates read the document carefully and be prepared to either endorse or amend the document at the 2013 UBCM Conference.

I. NEW BUSINESS

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I. NEW BUSINESS

a) Request for a Meeting with Minister Oakes at UBCM (on behalf of Mayor Cecchini, Mayor Danchuk and Director Grieve) RECOMMENDATION: THAT Mayor Cecchini be authorized to represent the Village of Fruitvale Council at a meeting with the Honourable C. Oakes, Minister of Community, Sport and Cultural Development at the upcoming UBCM Conference regarding the City of Trail Expansion Proposal.

b) 2012 Village of Fruitvale Annual Report RECOMMENDATION: THAT the Village of Fruitvale 2012 Annual Report be received.

c) Bylaw Dispute Adjudication System RECOMMENDATION: THAT Council request permission from the Province of British Columbia for the Village of Fruitvale to be registered under the bylaw dispute adjudication system.

J. UNFINISHED BUSINESS

a) Fencing Alterations at Haines Park to Accommodate May Days RECOMMENDATION: THAT the report regarding fencing alterations at Haines Park be received; AND FURTHER THAT the Village utilize snow fencing to divide Haines ball diamond during May Days 2014 for slo pitch games and a portion of the field that parallels Columbia Gardens Road for the May Days Market.

b) Development Permit Application - Shing Fai Trading Co. (M Siu, DBA Villagers' Inn & Pub)

K. BYLAWS/POLICIES - None at this time.

L. OPEN DISCUSSION (10 MINUTE LIMIT)

M. NOTICE OF MOTION

N. QUESTIONS FROM THE PUBLIC RELATED TO CURRENT AGENDA ITEMS

O. IN CAMERA SESSION - none scheduled

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P. ADJOURNMENT

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Minutes of the regular meeting of the Council of the Village of Fruitvale held on June 3, 2013 in Council Chambers. Council Present: Acting Mayor: Tabatha Webber

Councillors: Bert Kniss

Jill Prince

Council Absent: Mayor: Councillors:

Patricia Cecchini Larry Gray

Staff Present: CAO: Executive Assistant:

Lila Cresswell Melissa Zahn

Media Present: Trail Times: Sheri Regnier

CALL TO ORDER ADOPTION OF AGENDA

2013-06-107 MOVED / SECONDED THAT the agenda be adopted as presented with the following addition: H. Correspondence Requiring Action, item f. J. L Crowe Grad Ceremony Invitation

CARRIED

GENERAL MATTERS: DELEGATIONS, PRESENT-ATIONS & RECOGNITIONS

Kootenay Energy Diet - Patricia Dehnel, MCIP RPP, Program Manager, PowerSense FortisBC Patricia Dehnel presented information regarding the Kootenay Energy Diet that has recently seen much success regionally. FortisBC is hosting an "Ener-vention" June 13 at 1:00 PM at the Beaver Valley Seniors Centre (Beaver Valley Manor). The Village has agreed to assist in advertising by posting notices around town, on the LED sign and on the Village website. Ms. Dehnel stated that Castlegar, Trail and Grand Forks have all agreed to provide a $25 subsidy toward the $60 energy assessment fee for homeowners. Additionally the provision of carbon offset credits to municipalities for the GHG reductions experienced by participating residents is in development to assist local governments to achieve carbon neutrality. 2013-06-108 MOVED / SECONDED

Village of Fruitvale Regular Council Meeting

Minutes of the Regular Council Meeting Held June

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Regular Council Meeting June 3, 2013 Page 161

THAT the Kootenay Energy Diet (KED) presentation by P Dehnel, Program Manager, PowerSense FortisBC Inc be received and FURTHER THAT the Village of Fruitvale support the KED.

CARRIED

ADOPTION OF MINUTES

a. Minutes of the Regular Council Meeting Held May 13, 2013 2013-06-109 MOVED / SECONDED THAT the minutes of the regular Council meeting held May 13, 2013 be adopted as presented.

CARRIED

CONSENT AGENDA

Proclamations - None at this time. For Information Items 2013-06-110 MOVED / SECONDED THAT the "For Information Only" items listing as follows be received. 1. Federation of Canadian Municipalities

a. FCM News – Weeks of May 10, 17 and 24, 2013 b. FCM Communiqué – Budget Highlights May 23, 2013

2. Union of BC Municipalities - The Compass – May 15 and 22, 2013 Online Editions 3. West Kootenay Boundary Regional Hospital – Spotlight, May 2013 4. City of Trail Proposed Boundary Expansion

a. Press Release, City of Trail b. Press Release, RDKB on Behalf of Electoral Area A, Village of Fruitvale, Village

of Montrose c. Draft Partnering Agreement between City of Trail and Teck Metals Ltd.

5. Kootenay Boundary Regional District – 2012 Audited Financial Statements 6. Lower Columbia Initiatives Economic Development

a. News Release, LCIC Continues to Provide Economic Development Services to the Region

b. Business Retention & Expansion Project i. Forums to Present Results of Project ii. Report on Lower Columbia Region Businesses

7. Municipal Pension Plan AGM – October 17, 2013 Victoria 8. News Release from FortisBC PowerSense - The Kootenay Energy Diet 9. Invitation to FAIR’s Canada Day Celebrations (NB regrets sent) 10. Kootenay Community Bat Project - News Release - Kootenay Residents Making Bats

Count CARRIED



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STAFF REPORTS a. Chief Administrative Officer's Report

CAO Cresswell highlighted items from her report. Staff was directed to look into the WalMart grant applications again for tools for the community garden. She indicated that loss of wage stipends may become an issue as Mayor Cecchini has already utilized 8 this year to date and the current budget cap is set at 10 per year with additional to be approved by Council resolution. The Mayor has been in attendance at the AKBLG Conference and FCM since and may need an additional 4 days to cover her time as well as potentially 5 for UBCM in September. 2013-06-111 MOVED / SECONDED THAT the Chief Administrative Officer's report dated May 29, 2013 be received.

CARRIED 2013-06-112 MOVED / SECONDED THAT Mayor Cecchini be authorized to claim an additional 4 days for loss of wage stipend for attending events on Village business; any future attendancesl to be approved by Council resolution in advance of the event.

CARRIED b. Actions Arising from Council Direction Listing - May 24, 2013 2013-06-113 MOVED / SECONDED THAT the Actions Arising from Council Direction listing to May 24, 2013 be received.

CARRIED

COUNCIL MEMBER AND COMMITTEE REPORTS

a. Council Member Reports Councillor Gray's Report - attached Councillor Kniss' Report - attached Councillor Prince's Report - attached Councillor Webber's Report - none at this time Mayor Cecchini's Report - to be presented at meeting Mayor and Council spoke to their reports. Management of the Charles Bailey Theatre in Trail will be further discussed at the June 17th Committee of the Whole meeting. 2013-06-114 MOVED / SECONDED



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THAT the Council Member reports be received as presented.

CARRIED b. Committee of the Whole Recommendations There was no Committee of the Whole meeting held in May, therefore no recommendations to be ratified.

CORRESPONDENCE REQUIRING ACTION

a. Invitation for Council to Attend June 18, 2013 Age Friendly Luncheon 2013-06-115 MOVED / SECONDED THAT Council advise staff of their intentions regarding attending the June 18, 2013 Age Friendly Luncheon for RSVP purposes.

CARRIED Councillors Prince and Webber will attend and Councillor Kniss is discussing attending a luncheon with grade 3 students. b. Request for Council Volunteers for Beaver Valley Recreation Seniors' Picnic July 4, 2013

at Beaver Valley Family Park 2013-06-116 MOVED / SECONDED THAT Council advise staff of their intentions regarding volunteering at the July 4, 2013 Beaver Valley Recreation Seniors' Picnic in order to advise RDKB Recreation staff.

CARRIED c. Request for Meeting with Lower Columbia Community Development Team Society

Energy Committee on June 13, 2013

2013-06-117 MOVED / SECONDED THAT Council advise staff of their intentions regarding attending a meeting with the Lower Columbia Community Development Team Energy Committee on June 13, 2013 at 10:00 AM at Community Futures in Trail for RSVP purposes.

CARRIED Councillor Prince indicated she will be attending as alternate in the Mayor's absence. d. Request for Support for Rural BC Project Proposals from Omenica, Cariboo Chilcotin and

Southern Interior Beetle Action Committees



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2013-06-118 MOVED / SECONDED THAT a letter be provided to the Omenica, Cariboo Chilcotin, and Southern BC Beetle Action Committees in support of the Rural BC Project proposals to the Provincial Government regarding issues that affect the prosperity of rural BC communities.

CARRIED e. Invitation from City of Cranbrook to Participate in Sam Steele Festival and Parade

2013-06-119 MOVED / SECONDED THAT Council advise staff of their intentions regarding participation in the City of Cranbrook Sam Steele Days Parade and luncheon June 15, 2013 for registration and RSVP purposes.

CARRIED Councillor Kniss will inform staff of his intentions by June 5th.

NEW BUSINESS

a. Regional District of Kootenay Boundary - Solid Waste Management Fee Waiver Policy

2013-06-120 MOVED / SECONDED THAT the Regional District of Kootenay Boundary Solid Waste Management Fee Waiver Policy be received.

CARRIED

UNFINISHED BUSINESS

a. Council Deliberation Regarding Burning Ban Request 2013-06-121 MOVED / SECONDED THAT staff be directed to place the request for a burning ban within the Village of Fruitvale boundaries on the June 17, 2013 Committee of the Whole agenda for further discussion and determination whether to go forward.

CARRIED b. Development Variance Permit Application - South Columbia Search & Rescue Society 2013-06-122 MOVED / SECONDED



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THAT the Development Variance Permit Application DVP2013-01 by South Columbia Search and Rescue Society for 2000 Main Street (legally described as Lot A, Plan EPP14463, DL 36, Kootenay Land District, PID 028-671-287) be approved for a variance from Village of Fruitvale Consolidated Zoning Bylaw 769 Section 402.5 1 (b) to allow a reduction in the interior side lot line setback from 1 metre (3 feet) to 0.6 metre (2 feet) on the south-west corner of the lot.

CARRIED c. Fleet Financing 2013-06-123 MOVED / SECONDED THAT the Village apply to the Municipal Finance Authority Liability Under Agreement Program (Section 175 of the Community Charter) in the amount of $85,000 (eighty five thousand dollars) for purchase of two 2013 Ford F350 trucks from AM Ford Sales Ltd., and an after-market service box from Intercontinental Truck Body; AND FURTHER THAT this agreement be repaid within five years from the lending date as per the provided schedule, with no provisions for renewal.

CARRIED

BYLAWS/POLICIES - None

OPEN DISCUSSION

Council discussed the need for two floats now that the inflatable beaver has been set up on a trailer to be pulled by the golf cart. It was agreed that this item will be placed on the Committee of the Whole agenda for June 17.

NOTICE OF MOTION - None

QUESTIONS FROM THE PUBLIC RELATED TO AGENDA ITEMS

Sheri Regnier, reporter for the Trail Times, queried Council about Fruitvale's burning bylaw, community garden, Age Friendly program, BV Search & Rescue building variance, Missoula Children's Theatre and the Charles Bailey Theatre concerns.

IN CAMERA SESSION - None scheduled

ADJOURNMENT



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Regular Council Meeting June 3, 2013 6

2013-06-124 MOVED / SECONDED THAT the meeting be adjourned at 7:46 PM. Certified Correct: Chief Administrative Officer

Mayor



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THE CORPORATION OF

THE VILLAGE OF FRUITVALE In the “HEART OF THE BEAVER VALLEY”

CAO REPORT

“PRACTISE RANDOM ACTS OF KINDNESS”

May 29, 2013 for June 3, 2013 Council Meeting In general, staff is carrying out the works programs and projects as approved in the 5 Year Financial Plan. Finance • Equipment replacement scheduled is underway (agenda item for financing follows). • Taxes have been levied and tax notices were delivered May 24.

Human Resources/Labour Relations • I am currently negotiating contract renewal with Executive Assistant. • I have been advised by BC Life & Casualty Insurance that the current long term disability leave

has been extended to at least mid-July. Grants • New Horizons for Seniors’ federal grant is public but not on the seniors.gc.ca website yet. The

details will be announced at the June 18 Age Friendly luncheon. • I have been assisting Age Friendly with two external grant programs (planning and

implementation) as well as a Telus grant application. Training • Safety training for 2 sewer staff for hydrogen sulphide in confined spaces in June. • I will be attending the Federation of Canadian Municipalities Conference in Vancouver May 30 to

June 3. Other • Bylaw Enforcement – issues in May were property maintenance complaints, parking, potholes,

along with burning issues. • Benches – I have received a number of requests over the last few weeks about the potential for

more memorial benches. The model we have installed in past is not weathering well and I am looking into alternative styles.

• May Days – most of the past two weeks have been dealing with May Days preparation so this is a shortened report as to work completed since the May report. From all comments received at the office, May Days was a great success and the comments about the excellent park conditions have been passed on to Public Works.

• Risk Management – we have completed the final review of the risk management directive and policies (amendments and new) will be coming forward to Council by operational section in autumn.

• Vacations – Minimum vacation leave for office staff or public works crew for June. I will be on vacation from June 8 through 23; back in time for the last week of tax payments.

Respectfully submitted, Lila Cresswell, CAO



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THE CORPORATION OF THE VILLAGE OF FRUITVALE In the “HEART OF THE BEAVER VALLEY”

COUNCILLOR GRAY REPORT


Council Report for June 3, 2013 Following are highlights of meetings attended in May 2013: LCIC Meeting – May 14 1. Planning session to complete work plan for 2013. 2. Business Retention and Expansion meetings with local businesses in Rossland, Trail and

Fruitvale. 3. Terry Van Horn appointed as Economic Development Coordinator. Interior Lumber Manufacturers’ Association Meeting – May 15 1. Information sharing session, highlighting many of the problems facing small mill

owners in the region, e.g., timber supply, skilled workers, capital upgrade costs. Boundary Extension Planning Meeting – May 16 1. Establishing a strategy for session with Teck and Trail on May 22. Trail Boundary Extension Meeting – May 22 1. Overview of Urban Systems study. 2. Presentation of Draft Partnering Agreement between Teck and City of Trail, plus press

release for review. West Kootenay Boundary Regional Hospital Board Meeting – May 22

1. Significant debate over whether to consider letter of concern over emergency procedures at Nelson Hospital. Complaint under investigation and decision not to have Board deal with this issue, but let IHA resolve the issue through regular channels.

2. Facilities Report is complete and is now in the hands of IHA and provincial government. WKBRHD requests that the report be presented to the local Board before public release.

3. Request for a committee to present concerns to provincial government on Nurse Practitioner was referred to Regional Districts for action.

RDKB Board Meeting– May 23

1. Presentation from Don Catalano re: Auditor Report for 2012, and from Grace McGregor re: Rural BC Project. Request for motion of support for provincial action.

2. Criminal Record Check Policy to be implemented immediately. 3. BV Arena rates approved. 4. Approval for ATCO Wood Products Timber Cutting Permit in Bear Creek drainage region

of Area A. 5. Nurse Practitioners Ad Hoc Committee appointed: Directors Gray and Rotvold. 6. Staff report from John MacLean (see attached). 7. Grants-in-aid from Director Grieve, Area A: BC Girls Softball ($500).

Respectfully submitted, Councillor Larry Gray



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Chief Administrative Officer’s Report

Period Ending April 30, 2013

Introduction This is the fourth report of the year.

Board Related Activities April saw the end of the financial planning process and beginning of the implementation of the plans and activities approved by the Board. It was an opportunity to catch our breath as an organization prior to working on implementing an ambitious plan. The highlights included:

We continued to work on the possible sale of the Trail Airport to the City of Trail. The City has taken the lead in getting the necessary appraisal. Currently, the City is also working getting an environmental assessment completed on the property. This information will be considered by the Board as soon as we get the information.

We continue to support our involvement in the Sewer Arbitration currently underway. At this point, as per Board direction, we are taking a neutral stance. In my last report, we had hoped to see a quick resolution to this dispute but now it appears that the matter has been recessed until the fall at the request of the participants.

We continued out work on the Liquid Waste Management Plan. We have a small hurdle to overcome as one of the participants has requested that we re-examine an option that was looked at in Stage 1 but not selected for further examination in Stage 2.

We were very involved in getting information for the CAO Evaluation Sub-Committee. The Committee, and Board, have agreed to a Consultant and to a time frame in completing this important work.

The month was dominated by the Association of Kootenay Boundary Local Governments Conference in Invermere. The Conference was a good opportunity to network and learn some new ideas as to how other local governments are approaching issues in their communities.

The AKBLG Conference also saw the starting steps for another opportunity to partner with our neighbours and improve the services. The RDCK, due to their experiences with a much extended emergency operation centre activation, are interested in looking at an agreement between the three Kootenay Regional Districts to joint staff EOC’s when there is a long activation. Chair Crockett (Protective Services) and I met with RDCK leadership and expressed our agreement with looking into this further.



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April saw the second and last meeting of the Service Review Committee looking at the East End Regionalized Economic Development Service. The consensus of the group was to discontinue the service as it exists now. 2013 will see us wrapping up this service.

We continue to support the Directors in areas of interest or investigation such as: o Boundary Expansion in Area A o Saddle Lake Dam and Regional Park

CAO/Staff Related Activities This section will address issues that the Board will not be aware of, nor involved in, that nevertheless represented time and resources being utilized.

We were spent time providing information to the Village of Midway related to emergency communications.

We spent time with the City of Greenwood working on the possibility of the RDKB establishing a water service in Anaconda.

We continued to work with groups such as the LCCDTS on mutually beneficial initiatives.

Strategic Planning The Managers and I have continued our discussions related to the Strategic Plan. Our focus in February has been on ensuring that we present meaningful service measures for the Board to consider. The Management Team has been very active in preparing service metrics proposals. Those proposals are going to the appropriate Committees in the next two months. We have prepared a succession plan for the consideration of the Board. The first draft will be going to the Policy, Executive and Personnel Committee in June.

Looking Forward The month of May will see the continuation of the work in implementing the work plan approved in the adoption of the Financial Plan. May is also the traditional month of the spring freshet and the possibility of having to respond to flooding in some of our communities.

Closing April was the beginning of the work phase of our year, where we started the implementation of the projects approved by the Board. Over the coming months the Board will see the fruition of their efforts.



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THE CORPORATION OF


COUNCILLOR KNISS REPORT


Council Report for June 3, 2013 COMMITTEES: Finance and Budget Committee June • Nothing to report since May payment schedule reviewed. Attainable Housing (Lower Columbia Community Development Team Committee) • Various members of the committee have spent time viewing accommodations in some

of the communities to determine suitability. Ongoing.

PORTFOLIOS: Beaver Valley Citizen of the Year • I was not contacted this year to be at the meeting to make the selection. I also

question that anyone on Council should be on this committee as this should be up to another group of citizen.

Community Identity (Parade/Float) • Participated in Trail Firefighters’ Parade at Silver City Days; received first place. • Participated in May Days Parade; received first place for Municipal Entry. • Next event is the Montrose Family Fun Day. The rules state we cannot throw candy; it

must be handed out . Council please inform me if there are any other events we want the float for so I can have it prepared for winter storage.

May Days Liaison • Already claimed this was again the best May Days celebration. Gross sales were up and

estimated 10%. Since last time I used them, the speaker stands were damaged at some event. The tri-leg base was broken (not seriously) and I will find out from PW Foreman Jason Startup where to have it fixed.

Respectfully submitted, Councillor Bert Kniss



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COUNCILLOR PRINCE REPORT


Council Report for June 3, 2013 Youth Engagement • Jodi Ihas has been hired as BV Youth Coordinator. • Initial meetings have been held with her for orientation purposes. • Youth Coordinator has meetings scheduled with Columbia YCDC, former Salmo Youth

Coordinator and others to analyze options for growing the program. • Have added several activities for the VJR (Volunteering for Job Readiness Program) • Two youth have used their hours to take a Foodsafe certificate; others are close to

earning enough hours to take a certificate of their choice. • Met with Columbia Basin Trust staff representatives about the program. (they intend

to be more hands-on in future) • Resolved issue with other governing bodies involved with the program. • Planning a slate of activities for youth over the late spring and summer months. Business • Business Retention meeting with LCIC – I intend to attend the May 28 presentation in

Trail. Arts Culture and Heritage • Planning an Arts, Culture and Heritage Day in August.

o Planning an arts tradeshow, inviting local arts, culture and heritage organizations and companies to set up a table.

o Approached Rotary for assistance with planning the event and they have agreed. They will co-manage event and do some fundraising at same time.

o Event will coincide with youth theatre week with Missoula Children’s Theatre – day of the play

• Charles Bailey Theatre Community Consultation – will attend meeting on May 30. Spirit Events Canada Day Planning • Once again the theme will be the War of 1812, as per the funding requirements with

the federal government. • Have struck a committee of 6 youth to plan the event. • The project plan is well underway, the event will mirror the structure of the past few

years. Energy Costs meeting with LCCDT

• Intend to attend as alternate for Mayor, who will be away. Respectfully submitted, Councillor Jill Prince



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THE CORPORATION OF


MAYOR CECCHINI REPORT


Council Report May 2013 for June 3 Meeting COMMITTEES Lower Columbia Community Development Team May 16 • Presentation of the Business Expansion and Retention report for the Lower Columbia • Future funding for the LCCDT

Community Impact (Waneta Project) May 28 • The public will have an opportunity to celebrate and learn about the project at a community day

on Sunday, June 23. There will be tours of the powerhouse and intake construction sites (limited availability and pre-registration will be required). Advertising will begin and registration will open June 4.

• Received another truck load of rocks for our rain garden

Beaver Valley Parks & Recreation May 14 • New seating is being installed in the arena • Very successful May Days

OTHER PORTFOLIO ITEMS May 8 - Worked at McDonalds for McHappy Day May 9 - Attended the Home of Champions presentation representing Fruitvale May 14 - Talked to Fruitvale Elementary students about local government May 15 - Attended ILMA meeting and dinner (will be working with Jim Hackett) May 16 & 22 - Boundary expansion meetings May 21 - Served at the Age Friendly seniors lunch May 24 through 26 - Spent many hours on May Days events May 28 - Met with Columbia Power with regards to our grant application (Eco Grant)



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Mayor Cecchini’s Report Page 2 of 2


May 30, 31, June 1 & 2 - attended the FCM conference

• John Dooley was elected to the BC Caucus • Great trade show - made lots of contacts • Went on the social housing study tour, very interesting • Keynote speaker, Rick Hansen was definitely a highlight and very inspiring • Attended the resolution session • Attended the Standing Committee on Women in Municipal Government presentation.

Goal is to have 30% women elected to local government. BC is at 32% • Attended the Rural Gorum, and much, much more

Respectfully submitted, Mayor Patricia Cecchini



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VILLAGE OF FRUITVALECOMMITTEE OF THE WHOLE

MinutesJune 17, 2013 in the Council Chambers

Minutes of the Committee of the Whole meeting of the Village of Fruitvale held on June 17, 2013 in the Council Chambers.

Council Present: Mayor: Patricia CecchiniCouncillors: Larry Gray

Bert KnissJill Prince

Council Absent: Councillor: Tabatha Webber

Staff Present: Executive Assistant: Melissa Zahn

CALL TO ORDERMayor Cecchini called the meeting to order at 6:30 pm.

ADOPTION OF THE AGENDAThe agenda was adopted as presented.

DELEGATIONSa. Trail Stingrays, Melissa Marrandino and Rebecca Pitman, RE: Electrical

Service at Fruitvale Memorial Center for Magician Fundraiser

Ms. Marrandino and Ms. Pitman described their organization and the fundraiser they would like to hold Saturday October 19th at the Fruitvale Memorial Hall.

RECOMMENDATION: THAT the Village of Fruitvale support the installation of a 220V 50AMP electrical service at the Fruitvale Memorial Hall on the understanding that the Trail Stingrays partner with the Village of Fruitvale for the Canada Day celebration at Haines Park Monday July 1st, 2013.

UNFINISHED BUSINESSa. Burning Ban Proposal - Information/Research Requirements, Process

RECOMMENDATION: THAT no changes be made to the Village of Fruitvale burning policy, Policy 3.06.

DISCUSSION ITEMSa. Proclamations - Special Days/Events


Minutes of the Committee of the Whole Meeting Held

Page 24 of 97

Committee of the WholeJune 17, 2013 Page 2 of 3

RECOMMENDATION: THAT CAO Cresswell forward proclamations to Council by email and that any objections to a proclamation will be brought forward, otherwise the proclamation will be accepted and authorized by Mayor as is the current procedure.

b. Columbia Basin Trust Community Initiatives Grants - Selection Process Changes

Councillor Gray provided information regarding changes to the CBT Community Initiative Grants presentations and evaluation committee structure.

c. Council Member Report - (a) Level of Detail and Any Adjustments Suggested (Councillor Gray request) (b) Council Input on RDKB Issues, Including BV Water Service Committee and BV Parks, Recreation and Regional Trails Service

A discussion ensued regarding the current reporting process and level of detail.

Council Members indicated satisfaction with the current reporting process. In addition to the report, whenever possible, Council would appreciate information regarding emergent items prior to Committee or Board discussion.

d. Charles Bailey Theatre Management

RECOMMENDATION: THAT a letter be sent to John Maclean, RDKB CAO, requesting that the East End Stakeholders be informed of Council's concerns regarding management of the Charles Bailey Theatre; in particular safety, maintenance and accessibility.

e. Fruitvale Supplement for the Kootenay Energy Diet

RECOMMENDATION: THAT the Village encourage energy conservation and support FortisBC's Kootenay Energy Diet (KED) through a $25 subsidy payment toward the $60 initial KED Assessment fee for the first 20 Village of Fruitvale registrants.

f. Village Floats and One Annual Non-Local Parade

RECOMMENDATION: THAT the inflatable Beaver and golf cart be used as the Village float this year; the larger "red" float will only be used for a stage in the future unless there is another group recipient of the Citizen of the Year award; and items will be removed from the "red" float so that they can be re-used

Councillor Prince will coordinate volunteers to help remove these items.



Page 25 of 97

Committee of the WholeJune 17, 2013 Page 3 of 3

g. Canada Day 2013

CORRESPONDENCEa. Letter from Beaver Valley May Days Market Committee Re: Fencing

Alterations and Extension at Haines Park

RECOMMENDATION: THAT Council supports fencing alterations at Haines park and staff be directed to develop a plan and cost estimate for the September 9, 2013 Council meeting.

b. Letter from B.V. & Pend d'Oreille Historical Society Re: Heritage Preservation Policy

RECOMMENDATION: THAT the letter from the Beaver Valley & Pend d'Oreille Historical Society regarding an Heritage Preservation Policy be received and FURTHER THAT a letter be sent in response indicating that Council has received their letter and the Village of Fruitvale does not have an Heritage Preservation Policy.

OPEN DISCUSSION (10 MINUTE LIMIT)Councillor Prince provided Council with a preview of the Missoula Childrens' Theatre poster that will be circulated soon.

Councillor Prince also informed Council of a Scout petition circulating regarding local Scout group autonomy and organizational concerns.

Councillor Gray updated Council on the BC Hydro energy situation and how it makes the Kootenay region less competitive economically.

Councillor Gray also updated Council on the collaborative effort of the three Regional Districts, RDKB, RDEK and RDCK to explore greater broadband opportunities in the joint regional area.

ADJOURNMENTThe meeting was adjourned at 8:15 pm.

Certified Correct:

Chief Administrative Officer

Mayor



Page 26 of 97

Minutes of the Special meeting of the Council of the Village of Fruitvale held on July 26, 2013 in the Council Chambers. Council Present : Acting Mayor: Bert Kniss Councillors: Larry Gray

Jill Prince Council Absent: Mayor:

Councillor: Patricia Cecchini Tabatha Webber

Staff Present: CAO:

Lila Cresswell

Others Present: Mary Siu (Shing Fai Trading Company) Eva Siu

CALL TO ORDER The meeting was called to order at 1:05 PM.

ADOPTION OF AGENDA 2013-07-126

MOVED / SECONDED

THAT the Special Council meeting be convened and notice provisions be waived under Village of Fruitvale Council Procedures Bylaw No. 821, 2010 Section 8, subsection (b) AND FURTHER THAT the agenda be adopted with the following addition: In Camera Session to discuss potential legal concerns.

CARRIED UNANIMOUSLY

PURPOSE OF THE MEETING Acting Mayor Kniss stated that the purpose of the meeting was to consider a Development Permit Application by Mary Siu of Shing Fai Trading Company for building façade and roof renovations for the building at 1867 Highway 3B (doing business as Villagers' Inn & Pub) legally described as Parcel A, Lot 42 Plan NEP785A, District Lot 1236, Kootenay District (Expl Pl 1011941) Lot F, Plan NEP1872, District Lot 1236, Kootenay District, Except Pl1938 and Except Plan 2691, 4217, Lot 1 Pl NEP9487, District Lot 1236, Kootenay District, Except Plan 17524, PIDs 007-785-658, 011-784-199, 011-784-431.

BUSINESS AT HAND


Minutes of the Special Council Meeting Held July

Page 27 of 97

Special Council Meeting July 26, 2013 Page 168

Development Permit Application by Mary Siu of Shing Fai Trading Company for building façade and roof renovations for the building at 1867 Highway 3B (dba Villagers' Inn) Acting Mayor Kniss welcomed Ms. Mary and Ms. Eva Siu to the meeting and invited them to make their presentation regarding the Development Permit. Ms. M. Siu asked that Council recognize her daughter, Ms. Eva Siu, to speak on behalf of Shing Fai Trading Company. Ms. E. Siu stated that their business was circulating a petition asking for support of the colour scheme. She further stated it was their belief that their business was not part of the downtown commercial area, received no benefits, but paid the same taxes as other downtown businesses. She noted that the scarlet and while colour scheme is the same as Petro-Canada, Kootenay Autobody and Fruitvale Co-op and further stated it matches the colours of their business signage. She noted that the Development Permit Guidelines are very old. She further outlined concerns about the safety of the old wooden shakes and the leaking roof. Ms. Mary Siu stated that the costs incurred to date regarding the purchase of the materials were significant and that it would be a financial hardship to change the roofing colour or delay the works and also concerns about insurance coverage were cited. Acting Mayor Kniss advised that Council would enter into a closed session to discuss legal issues but return to open meeting to finalize discussions, and invited Ms. M. and Ms. E. Siu to remain outside the Council Chambers for a short time. 2012-07-127

MOVED / SECONDED

THAT Council move into closed session under the requirements of Community Charter Section 90(1)(g) litigation or potential litigation affecting the municipality.

CARRIED Council moved to closed session at 1:20 PM. Council returned to open session at 1:40 PM and Ms. M. and Ms. E. Siu were invited to return to the Council Chamber. Acting Mayor Kniss advised that Council is willing to accept the scarlet roof colour due to the immediate hardship indicated by Ms. Siu, but would refer the final decision about the trim colour to the September 9, 2013 meeting so that all Council Members may have the opportunity to discuss the proposal. He requested that Ms. Siu consider additional or muted colours for the trim as well as the current proposal. 2013-07-128 MOVED / SECONDED



Page 28 of 97

Special Council Meeting July 26, 2013 Page 169

THAT the Development Permit application by Mary Siu of Shing Fai Trading Company for building façade and roof renovations for the building at 1867 Highway 3B (doing business as Villagers' Inn and Pub) legally described as Parcel A, Lot 42 Plan NEP785A, District Lot 1236, Kootenay District (Expl Pl 1011941) Lot F, Plan NEP1872, District Lot 1236, Kootenay District, Except Plan 1938 and Except Plan 2691, 4217, Lot 1 Pl NEP9487, District Lot 1236, Kootenay District, Except Plan 17524, PIDs 007-785-658, 011-784-199, 011-784-431 be denied at this time, and further referred to the September 9, 2013 meeting to allow all Council Members an opportunity to discuss, and further that the applicant be advised to consider alternate trim colours for the proposed building colour scheme. CARRIED 2013-07-129

MOVED / SECONDED

THAT as the Shing Fai Trading Company has commenced re-roofing work on the building at 1867 Highway 3B (doing business as Villagers' Inn & Pub) without a valid and subsisting building permit; and as the representative of Shing Fai Trading Company, Mary Siu, has stated that the roofing repairs are urgent and a financial hardship will be experienced due to rain and water damage if the roofing is not replaced immediately; Council authorizes a building permit to be issued to allow the current scarlet roof replacement with the express understanding that the Development Permit application colour scheme proposed is not approved and that alterations in trim colour may be required at a later date.

CARRIED Acting Mayor Kniss confirmed that Ms. M. Siu understood that the building permit for the roof works would be issued without colour change and further that Ms. Siu is welcome to attend the meeting on September 9, 2013 when Council will continue discussion regarding the Development Permit for the trim colour scheme.

ADJOURNMENT 2013-07-130

MOVED / SECONDED

THAT the meeting be adjourned at 1:50 PM.

CARRIED Certified Correct: Chief Administrative Officer

Mayor



Page 29 of 97

FOR INFORMATION ONLY LISTED ITEMS

FOR SEPTEMBER 9, 2013 REGULAR COUNCIL MEETING

1. Letter from Honourable Mobina S.B. Jaffer, Q.C., Senator for BC –Ramadan2. Emailed letter from Honourable Coralee Oakes, Minister of Community, Sport and

Cultural Development, dated July 5, 2013 regarding the deadline for scheduling UBCM appointments of August 12, 2013

3. Email from Honourable Coralee Oakes, Minister of Community, Sport and Cultural Development, dated August 28, 2013 regarding local government elections

4. Email from Amber Nash, Official Opposition, Legislative Assembly of BC regarding meetings at UBCM 2013

5. Letter from Honourable Selina Robinson, MLA for Coquitlam-Maillardville dated August 7, 2013 inviting delegates to meet with her at UBCM

6. Letter from Basia Ruta, Auditor General for Local Government, dated May 28, 2013 - Planned Performance Audits

7. Province of BC - British Columbia Provincial Coordination Plan for Wildland Urban Interface Fires

8. Letter from Kim S. Carter, Ombudsperson, Province of British Columbia, dated June 25, 2013 -Annual Report

9. News Release, The Province of BC regarding Modernization of local government elections

10. Communique, Federation of Canadian Municipalities for the week of June 01-September 4, 2013

11. Union of BC Municipalitiesa. The Compass May 29, June 05, 12, 19, 26, July 03, 10, 17, August 21, September 04b. Call for Nominations for UBCM Executivec. Memo – Newsletter UBCM Spotlightd. Strong Fiscal Futures Policy Statement and Background Reportse. Requests for Support

i. City of North Vancouver – Support of Genetically Engineered Free Zoneii. District of Sparwood – Support of Expansion of Coal Shipping within Port Metro Vancouver System

f. Member Release – Federal Additions to Reserve Policyg. Member Release – UBCM Partners with FCM on Rail Safety Initiative

12. MIABC Local News for Local Governments, Quarterly Tidbits, Summer 2013 Edition13. Columbia Basin Trust

a. Invitation to Workshops on Future Environmental Plansb. Email Laura Archer, Analyst, – Job Opportunity for Qualified Consultantc. Email Neil Muth, President & CEO, – 2012/2013 Annual Report

14. Royal Canadian Mounted Police – Community Consultation20.15. Letter from Bronwyn Barter, Provincial President, Ambulance Paramedics of BC

regarding the senior Executive of Ambulance Paramedics attendance at UBCM 2013 16. Letter from RDKB - Mark Daines, Director Facilities & Recreation dated July 5, 2013

– acknowledging receipt of Village of Fruitvale Letter re: Charles Bailey Theatre Operations


"For Information Only" Items Listing - September

Page 30 of 97

FOR INFORMATION ONLY LISTED ITEMSFOR SEPTEMBER 9, 2013 REGULAR COUNCIL MEETINGPage 2 of 2

17. News Release from City of Trail - Committed to Fair Process with Boundary Expansion

18. Village of Montrosea. Letter to Hon. Bill Bennett, Minister of Community Sport and Cultural

Development – Regarding Village of Montrose Aquifer Protectionb. Letter to RDKB, Ali Grieve, Area “A” Director - In support of Opposition of Trail Boundary Extension.

19. Email from Councillor, Jill Prince – Energy Meeting Summary June 13, 201320. Email from Fresh Outlook Foundation – Building Sustainable Communities

Conference – Kelowna November 25th to 28th

21. Green Communities Committee a. Letter of Congratulations dated July 17, 2013b. GCC Communique – Climate Action Recognition Program

22. Letter from Charley Beresford, Executive Director, Columbia Institute dated July 29, 2013 regarding “A Canadian Energy Strategy: Why should Local Governments Care?” Discussed at Canada’s Premiers Council of the Federation meeting in July.

23. Letter from Fire Inspection & Prevention Initiative – dated June 7, 2013regarding Fire Code Compliance Issued to Wood Product Manufacturers

24. Email from Fortis BC, Blair Weston – Advanced Meter Infrastructure and Minutes from Community Meeting27.

25. Email from Maureen Frank, Kootenay Region Livesmart BC Small Business Program, dated August 13, 2013 - LiveSmart Offers Free Business Energy Assessments, Marilyn Christensen, Business Energy Advisor will be available to assist the week of September 9-13th, 2013

26. Final Report Bioenergy Engagement Workshop presented by Pembina Institute and Wood Waste 2 Rural Heat

27. Letter from Shaw Communications Inc. - West Kootenay Upgrades & Expansion of Services

28. Invitation to Sunshine Summit on “Who’s Defending Your Right To Know?” - September 27, 2013

29. Letter from Lisa Pasin, Director of Development, KBRH Health Foundation, dated July 25, 2013 – Thank you for supporting the KBRH Heath Foundation Golf Classic

30. Poster from Building Caring Communities advertising the Silent Auction Fundraiser on Tues, October 8th, 201339.

31. Letter from BV May Days Society – Appreciation & Thank You32. Letter from Kelly Walker, Program Services Coordinator, RDKB Recreation

Department – Thank you for donation to Senior’s Picnic, and to the volunteers, Patricia & Mark Cecchini, Bert Kniss and Vickie Fitzpatrick

33. Email from Fred & Phyliss Stone – Thank you for Improvements to Cemetery


"For Information Only" Items Listing - September

Page 31 of 97

THE CORPORATION OF

THE VILLAGE OF FRUITVALEIn the “HEART OF THE BEAVER VALLEY”

CAO REPORT


September 6, 2013 for September 9, 2013 Council Meeting

In general, staff is carrying out the works program and projects as approved in the 5 Year Financial Plan.

Finance Annual Tax Sale is scheduled for September 30, 2013 10:00 AM as per legislation.

Human Resources/Labour Relations Contract with Executive Assistant has been renewed for a five year term. Office Assistant has returned to work on a Graduated Return to Work program managed jointly by

the insurance carrier and me. The Acting Office Assistant will return to the Clerk Steno position and the temporary Clerk Steno will be retained on a casual/call in basis for relief purposes.

Contract for the office janitorial service has been renewed for an additional year. Contract for the BV Lanes has been renewed for a final term. It must be put up for proposals next

spring (maximum renewal allowed under governing legislation is 5 years). Contracts for the FMC janitorial as well as kitchen coordination will be open for proposals this

December (maximum renewal allowed under governing legislation is 5 years).

Grants New Horizons for Seniors’ federal grant project will commence with the cooperation of the

Fruitvale Elementary School staff this month. Age Friendly Community Garden had a late start but we anticipate full participation next spring. Age Friendly has been approved for the Gatekeepers’ training program grant and training will be

provided at the Montrose Hall on September 13 at 4:00 PM and the Fruitvale Memorial Hall on October 24 at 6:00 PM; any member of the public may attend.

Community Infrastructure Improvement – Creekside Community Park access improvements have been engineered and the tender will be advertised next week with a completion of October. There may be an opportunity to also remediate the pathway down from CGR to the park by doing a switchback path depending on availability of funds.

Training I am considering a legal workshop in Vancouver as CAO training this autumn. There are a number

of changes to legislation that may have an effect on Village operations.

Planning The Draft Zoning Bylaw and Development Permit Guidelines will be available for Council review at

the end of September. The intention is to finalize any Council changes and provide for Public Hearing in October.

There have been a number of inquiries and information provided regarding subdivisions and housing developments over the summer.

Public Works A seasonal report by the PW Foreman is scheduled for the next Council meeting. In the interim

the following is a general update.


CAO Report - September 5, 2013

Page 32 of 97

CAO ReportMay 10, 2013Page 2 of 2

Columbia Gardens Road – repairs to bridge deck and drainage on Beaver Creek hill have been carried out as well as crack sealing along CGR. We are experiencing difficulty with Miller Capilano Paving, the contractor for the pavement preservation project and are attempting to hold him to his commitment to complete the works this autumn.

Beaver Valley Manor – the drainage works and larger water connection is partially complete. In addition, upgraded water connections will be installed for the properties along the lane and the winter/spring drainage problem resolved; a hard surface will be laid. Works planned to be complete mid-September.

Cemetery – the Memorial Rock will be installed late September/early October. Fruitvale Memorial Hall – painting was planned for this year but we are doing additional review of

the project due to costs anticipated as well as the failure of the commercial dishwasher. We are awaiting information regarding availability of parts and the cost of replacement.

Sewer Treatment Plant – discussions have been underway with the Ministry of Environment which has resulted in a delay for the system design. An Environmental Impact Study on Beaver Creek will be undertaken and completed by year end in order to satisfy MoE data requirements.

Other UBCM – I will be attending the Conference the week of September 17 in Vancouver and assisting

the Mayor in an Age Friendly presentation at the Small Talk Forum Proclamations – as per Council direction, I am reporting on the proclamations approved and

posted since the last Administration Report. The only one for this report is October 1 as National Seniors’ Day and the proclamation is posted on the office front bulletin board and on the website.

Benches – I have received a number of requests over the last few weeks about the potential for more memorial benches. The benches in the Rain Garden at the Fruitvale Memorial Hall are the model staff is recommending for future benches. Council input is requested.

Bylaw Enforcement – the number of complaints and public requests for bylaw enforcement were extremely high this year. The complaints were varied and included property maintenance, abandoned vehicles, parking, boulevard issues, weeds/fire concerns, pool fencing, potholes, travel trailers used as residences, fencing, sprinkling violations, excess unlicensed vehicles, commercial vehicle parking violations, dogs at large. The amount of staff time spent on bylaw infractions has been significantly increased over prior years due to the number of complaints received. Staff is firmly of the opinion that a Bylaw Adjudication Process would be beneficial and result in time and cost savings. A report from the Executive Assistant is included on the agenda under New Business.

Building – there have been a number of new constructions this year as well as inquiries about potential developments, building setbacks etc.

Respectfully submitted,Lila Cresswell, CAO


CAO Report - September 5, 2013

Page 33 of 97

ACTIONS ARISING FROM COUNCIL DIRECTION (TO DO LIST) UPDATED SEPTEMBER 3, 2013

Origin Item/Issue Responsibility Actions Required/Taken Status: C/IP/ND/OH

Special Council July 26

Shing Fai Trading Company Development Permit Application CAO

Advise RDKB Building Inspector that scarlet metal roof is approved and building permit for roofing is authorized and to be issued immediately Advise Shing Fai Trading that the red roof is approved and the balance of the trim proposal is not approved and referred to September 9 Council meeting for all Council Member deliberations Place on September 9 Council meeting agenda

C C C

CoW Jun 17 BV PdO Heritage Society – policy inquiry CAO Letter in response – no action on policy anticipated in near future C

CoW Jun 17 Fencing Relocation at Haines Park PW Develop a proposal and costing for relocation of the fencing behind McInnis Park in order to increase park size available for the BV Market

C

CoW Jun 17 220V 50AMP Service at FMC PW Install a new 220V 50AMP electrical service at the FMC before the Trail Stingrays Magician Fundraiser in October

C

CoW Jun 17 Charles Bailey Theatre Management CAO Letter to RDKB CAO John MacLean to be forwarded to the East End Stakeholders Re: Management of the Charles Bailey Theatre

C

CoW Jun 17 Float Councillors Kniss and Prince

Take the fringe off the large float, clean up other items accumulated at PW and leave this float to be used as a stage or if a group wins Citizen of the Year again. Beaver and Golf Cart to be the main float.

C

CoW Jun 17 Kootenay Energy Diet Publicize the $25 supplements for the first 20 Fruitvale registrants for KED assessments C

Council Jun 3 Kootenay Energy Diet CAO/ Office Asst Support resolution to P Dehnel, FortisBC PowerSense Advertise on website, LED and posters

C C

Council Jun 3 Charles Bailey Theatre CAO Add discussion item to CoW agenda C Council Jun 3 BV Rec Seniors’ Picnic Office Asst RSVP for Council volunteers (follow up end of June) C Council Jun 3

SCSARS Development Variance Permit CAO/Office Asst Advise SCSAR of approval Register on Title

C C

Council Apr 8 Negotiating Committee to sign CUPE contract CAO

Advise CUPE of ratification, CAO for approval or corrections awaiting press release

C C IP

Council Nov 5/12 Nelson Avenue crosswalk safety Mayor/CAO Proposals to be made to Council by MoTI after data collection C

Council May 7/12 Pavement Preservation Program CAO/PW Foreman

Work with local governments to develop RFP for pavement preservation program and report progress to Council, awaiting information from contractor Postponed to 2013 season at contractor’s request Purchase Order filed with Contractor

OH to Spring – Summer 2013

Village of Fruitvale R

egular Council M

eeting

Actions A

rising from

Council D

irection - Page 34 of 97

ACTIONS ARISING FROM COUNCIL DIRECTION (TO DO LIST) UPDATED SEPTEMBER 3, 2013

CoW Apr 23/12 Criminal Record Check Policy CAO Defer until RDKB/RCMP complete their discussions IP

Council Jan 9/12 Sport Court Exec Asst/CAO Press release re: successes and challenges OH until 2013 season for additional info/news OH

CoW Sept 19/11 New Horizons for Seniors Grant Application CAO

Grant applications for the Mountain Side Eastview Walking Path – on hold until we can get BNSF approval for use of lands

OH

CoW Sept 19/11 Dog Regulation Bylaw CAO staff to review the bylaw and make recommendations to the committee after SPCA provincial policy and draft bylaw recommendations are complete

OH

Council May 9/11 Heritage Walk CAO

Application for Heritage Walk Project to BC Heritage Awaiting information from BNSF re: land usage– on hold until we can get BNSF approval for use of lands BNSF application completed for lease proposal

OH IP C

Council May 9/11 Cemetery Memorial Stone Project CAO Contribute to costs and installation as provided in the budget, stone selection complete and delivered

IP

Council Nov 24/10 Creekside Park Development & Beaver Creek Remediation Project CAO/Mayor

Source and apply for grants –Teck BC Hydro (Denied), BCTC (denied), TD (denied) LeRoi (denied), CBT, SIDIT, CIIF (in adjudication)

IP

2007 / 2008 FMC roof drainage onto sidewalk PW Roof leaders to be moved – summer 2013/14, tied into Rain Garden Balance of leaders dependent on roofing assessment

C IP - 2013

2007 / 2008 Maintenance schedule PW To be developed (include roof truss checks) To be done as part of Asset Management Plan OH

Bylaws Amend building bylaw to align with RDKB CAO RDKB

CBO RDKB 2010 project Waiting for new Building Code adoption OH


egular Council M

eeting

Actions A

rising from

Council D

irection - Page 35 of 97

THE CORPORATION OF THE VILLAGE OF FRUITVALEIn the “HEART OF THE BEAVER VALLEY”

COUNCILLOR GRAY REPORT


Council Report for September 9, 2013

Following are highlights of meetings attended June – September 2013:

FCM Conference and Meetings in Vancouver – May 31-June 2 Attended a number of workshops, meetings, and resolution sessions.

Montrose Parade – June 8 Attended with Councillor Kniss and members of BV Blooming Society.

Broadband Forum and Follow-up Meeting – June 10 and 25 Investigation of problems of supplying high speed broadband to rural communities in

the Kootenays. Memorandum of Understanding developed for a partnership advocacy group sponsored

by CBT with reps from CBBC, RDKB, RKCK, RDEK, Ktunaxa Nation. Approved in principle by RDKB.

Presentation being prepared for presentation to Network BC at UBCM. Next meeting in Creston on Sept. 10.

West Kootenay Transit Board Meeting – June 18 Discussions of the implementation of new single fare structure for the West Kootenays

and the official roll-out in June. Ridership between Trail and Castlegar is up 25 to 33% over the past year.

RDKB East End Services Meeting – June 18 Presentation from Fire Chief, Terry Martin, and L. DePellegrin, from IAFF (Local 941) re:

activities and services provided by regional fire services. Presentation from Sharon Toupin, RDKB Coordinator for the CBT Community Initiatives

Funds, re: 2013 process to be discussed again at a future meeting. More Council discussion needed? We have discussed this in a previous meeting.

Discussion about the terms of reference and framework for the Community Directed Funding Program to be organized by LCCDT and CBT to be held in July with Council and RDKB Rural Directors.

An informal meeting to be held in the fall with the EESC and representatives from Lower Columbia Community Development Team Society to discuss the future of economic development in the region.

In accordance with the RDKB Strategic Plan, presentations about performance measures were made by Kootenay Boundary Fire Rescue Service and Victims’ Services.

Out of use water tank at Trail Airport approved for use by Horsemen`s Society. Presentation by Donna Dean, Planner with RDKB re: Teck`s Lower Columbia Ecosystem

Management Program. Some concerns expressed over Teck`s activities to offer land outside the smelter impacted area as offsets for damaged areas in our local area.


Councillors Gray, Kniss, Prince, Webber and

Page 36 of 97

Councillor Gray’s ReportSeptember 9, 2013Page 2 of 3

Lower Columbia Energy Committee Meeting – June 191. Phone call to Mayor Gray of Kelowna showed little interest in pursuing a larger

regional approach to our situation re: energy rates.2. Discussion for Council: what direction would you see in pursuing this initiative?

BV Water Committee – June 241. See Report from Councillor Webber.

RDKB Policy, Executive and Personnel Policy Meetings – June 27 and August 141. Board Communications Policy approved to be presented to RDKB Board.2. Changes in Board Procedural Bylaw to align with new provincial regulation re:

electronic attendance at meetings.3. Discussion of inappropriate use of RDKB corporate logo on letter re: Trail Boundary

Expansion sent by Area A, Fruitvale, Montrose.4. Analysis of Directors’ remuneration for next meeting. 5. Policy to be discussed re: RDKB responsibilities in case of extended absence for

Director.

Waneta Dam Community Day – June 231. Attended as representative of RDKB.

LCIC Meetings – June 19, 20, July 251. Presentations from Invest Kootenay and BC PNP program re: attracting Canadian

and immigrant investors for this region. Decision to purchase Invest Kootenay Services to market region and business opportunities ($10,000 annual fee plus $2000 set cost).

2. Met with consulting group producing the Recruitment package for local businesses.3. Sales and Marketing Plan being developed as part of this year’s Workplan.

RDKB Retirement Lunch for Colleen Derosa – August 1

Airport Sale Committee – August 21. Meeting to establish negotiation terms for sale of airport. Necessary to have a

subcommittee due to Trail Director’s presence at RDKB meetings.

Nurse Practitioner Committee Meeting – August 261. Meeting to discuss roles, responsibilities and recruitment issues re: nurse

practitioners for rural areas.

Dinner Meeting with Interior Logging Manufacturing Association and Minister Steve Thompson – August 14

CAO Evaluation Subcommittee In Camera Meeting – August 22

RDKB Environment Service Committee – September 4 Recommendations to the RDKB Board re: Packaging and Printed Paper agreements with

Multi-Material BC: allow Multi-Material BC to contract services for curbside collection in the east-side

subregion



Page 37 of 97

Councillor Gray’s ReportSeptember 9, 2013Page 3 of 3

accept financial incentives from Multi-Material BC for qualifying Packaging and Printed Paper Depots

maintain current RDKB recycling depots (e.g. Fruitvale) at a cost to the local taxpayer (only depots contained within landfill sites such as McKelvey Creek will be eligible for incentive funding)

Total cost savings to RDKB will be about $500,000 annually Motion to complete the update on Solid Waste Management Plan by June 2014. Contract

RFP recommendations to be presented to the RDKB Board at next ESC meeting.

RDKB Board Meetings– June 27, July 25 and August 29 Presentation: ILMA asking for support for review of timber access in Kootenay region

(RDKB did not agree to this request) and from rep from Trans Canada Trail for staff representation on a provincial and national committee (RDKB did agree). Council discussion needed re: ILMA request for community support and meeting at UBCM.

$28,000 from Electoral Area A Gas Tax for installation of solar hot water system for BV Family Park.

Approval given for $165,000 Mill Road Balancing Tank project money to be drawn from reserve accounts to enable completion of project this year.

RDKB Fire Rescue Service Review contract awarded for a cost of $41,790. Trail Council will not participate in any information gathering as part of this review.

Director Grace McGregor elected SIDIT Chair and Vice-chair for SIBAC. Report from Chair on Telus cell phone upgrades for Highway 3. Paving project partnership with Ministry of Transportation to pave stopways at trail

Airport this year. Resolution to negotiate the sale of Trail Airport to City of Trail. Amendment passed to OCP Bylaw for Area A to re-designate and rezone 3 residential

lots to the east of ATCO mill site to allow for industrial use in case of future expansion. This must now go to a public hearing.

Approval given for support of ATCO for timber cut permits for area near Nancy Greene Provincial Park subject to consultation with Castlegar Nordic Ski Club.

Grant-in -aid of $700 from Area A to BV Recreation. Report from RDKB reps on CBT Governance Committee which is attempting to

standardize across the region the Board Regional District placements.

Respectfully submitted,Councillor Larry Gray



Page 38 of 97

THE CORPORATION OF


COUNCILLOR KNISS REPORT



COMMITTEES:

Finance and Budget Committee I have received the June, July and August payment schedules but had not yet

finished a review.

Attainable Housing (Lower Columbia Community Development Team Committee) Sadia Afrin of BC Housing met with Committee members and inspected some

accommodations in Fruitvale and Trail as potential housing. The Committee will meet again on September 11 to set budget priorities and start the

process of incorporation of the Affordable Housing Society which will eventually own and manage the local properties.

PORTFOLIOS:Nothing to report at this time.

OTHERCanada Day I was in attendance at the event at Haines Park and helped out in my Rotarian capacity.

BV Recreation Seniors BBQ I attended and helped serve at the event in BV Family Park (Marsh Creek).

BV Youth Council I assisted with the Missoula Childrens’ Theatre on Saturday August 17.

Respectfully submitted,Councillor Bert Kniss



Page 39 of 97


COUNCILLOR PRINCE REPORT


Council Report for September 9, 2013 Arts Culture and Heritage • Hosted Missoula Children’s Theatre in Fruitvale from August 12th to 17th, 2013.

• 15 youth auditioned and participated, most were from Beaver Valley, a few were from other areas within School District 20.

• 103 people attended the 2 offerings of the play, Beauty Lou & the Country Beast.

• 5 arts companies and organizations (Steps Dance Centre, Studio Labelle Dance, Columbia Phoenix Players, Rossland Light Opera Players and the BC Registered Music Teachers’ Association) set up tables for the arts promotion portion of the event; handling out brochures and answering questions.

Business • Developed a YouTube channel for LCIC. • Made 8 videos summarizing their Business Retention and Expansion Survey Project • Link: http://www.youtube.com/user/LCICxLCCDT

Youth Engagement • The Beaver Valley Youth Council had a very busy summer. Here are attendance numbers

at various summer events: o Arts Night on Tuesdays was very successful with a range of 8-24 students in

attendance. o Yoga in the park had a range of 0-8 across the several weeks of the program o Champion Lakes – 11 o Montrose Water Park - 15 o Mazzocchi Park - 13 o Salmo Swim – 14 o Warfield Pool – 15 o Camp Tweedsmuir bonfire – 10 o Sports Day at FES school field - 19

• The Facebook page currently has 60 “Likes” – receives regular program updates. Link: https://www.facebook.com/BVYouthCouncil

• Email listserve has approximately 90 members – receive regular program updates • A few parents are stepping up to the plate to help out with various tasks, such as graphic

design and supervision assistance. • See attached newsletter for September.



Page 40 of 97

Councillor Prince’s Report September 9, 2013 Page 2 of 2


Spirit Events

• Canada Day at Haines Park was a huge success. • Approximately 45 children participated in the activities related to the War of 1812 • 18 youth ages 10-14 volunteered to help run the 8 stations and the craft table.

Respectfully submitted, Councillor Jill Prince



Page 41 of 97

no

tes

Click to add a photo

or drag your photo here.

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5 6 7

8 9 10 11 12 13 14

Art Night 6-8 pm Base-ment Fruitvale Hall

Teen Zumba 4:20-5:20 pm Fruitvale Hall

BACK TO SCHOOL PARTY 6-10PM FRUITVALE HALL

15 16 17 18 19 20 21

NO ART NIGHT TONIGHT….SEE YOU NEXT WEEK!


22 23 24 25 26 27 28

Art Night 6-8 pm Base-ment Fruitvale Hall


Intro to Yoga 6:00-7:30 pm Fruitvale Hall

29 30 1 2 3 4 5

6 7 8 9 10 11 12

September 2013

Please note that registration is required for certain activities to ensure that we have the right amount of food and that we can keep everyone safe!! Zumba is a six week exercise program ran by April Haws. It has fun music with great moves!! Please register for this! It is FREE!! Yoga—So you’re a hockey player, dancer, swimmer, soccer player, etc…...wonder why doing yoga will make you even better at your sport as well as helping you with your schoolwork and friendships??? Come on out this day loaded with your questions and we’ll see why!! FREE!!!

ABOUT THE BACK TO SCHOOL PARTY: Food, bouncy castle, video games, crafts, great music and dancing, games and of course, PRIZES!!!! See you at 6 pm on Friday the 13th!!!!!!!!!!!



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P H Y S I C A L B E N E F I T S

Strength builds strength of muscles and bones

Flexibility lengthens muscles to increase mobility in the joints

Improved Posture develops understanding of body mechanics, healthy

movement patterns, and ideal postural alignment

Ability to Relax develops the skill of non-action and the awareness to

physically relax

Breath Awareness draws attention to the breath as a reflection of state

of mind and as a tool to elicit relaxation and focus

Stability and Balance

provides physical experiences that ask the body to

continually re-establish balance, which develops coor-

dination and prevents injury

Equalizes Energy revitalizes low energy and tempers hyperactivity

M E N T A L B E N E F I T S

Stress Management

allows teens to experience a sense of space around

their concerns (including what others think) and pro-

vides techniques for redirecting thoughts and calming

the nervous system

Decision Making teaches teens to make choices that respect them-

selves and others

Concentration develops one’s ability to focus through practical disci-

plines of breath and bodywork

Healthy Body Image

provides a strengthened internal perspective; helps

self-image develop free of media and other cultural

influences

Acceptance

cultivates gratitude for what the body can do; enables

letting go of the tendency to be critical of one’s self

and judgmental of others

Curiosity provides a healthy way to experiment, take risks, and

explore the body

S P I R I T U A L B E N E F I T S

Compassion opens us to our greater qualities of kindness, compas-

sion, and nonviolence

Connection cultivates interconnectedness between ourselves,

others, and the natural world around us

Presence heightens awareness and cultivates emotional con-

nection while combating both numbness and drama

Intuition encourages self-trust by valuing one’s internal voice

BENEFITS OF YOGA

YOUTH JOB BOARD If you are interested in getting a job or doing odd jobs for people send your information and what your interests are and you’ll be put on the list for when opportunities arise!

Contact Jodi Ihas at 250-367-0001 or

[email protected] or like us on FB for

more information.

VJR—Volunteering for Job Readiness Earn credits ($5.00 per volunteer hour worker) to be used towards completion of job readiness certifi-cates such as first aid, FoodSafe, Babysitting course, avalanche train-ing, etc.)

Let us know what you are interested in and we will help you get there. If your course costs $70, then all you need to do is complete 14 hours of volunteer work in the BV at ap-proved VJR activities and the BVYC will pay for the course on your be-half. You must be in grades 6-12 in the current school year and be a resident of the BV. Hours can be accumulated year to year.



Page 43 of 97

THE CORPORATION OF


COUNCILLOR WEBBER REPORT



COMMITTEES:Beaver Valley Water Service Committee June 24, 2013 Representatives of Atco and Kelly Creek Lumber to be invited to the September

BVWS meeting to discuss future logging activities in the Kelly Creek watershed Scope change approved for the Mill Road Reservoir/Balancing Tank project to

enhance safety by moving valving system above ground thereby eliminating confined space entry (from $75,000 to $165,000 - additional costs to be from reserve funds)

Planning for a Water Martini Night to be completed at the September meeting, tentative date September 25, potential to partner with the Village of Fruitvale as a joint event (BV Water Martini Night and Tours / Fruitvale Volunteer Recognition)

Water fountain at the Haines Park – constantly running – as this is a Village responsibility, staff was requested to research fountain replacement.

Communities in Bloom/Beaver Valley Blooming SocietyNo meetings attended over summer.

PORTFOLIOS:School LiaisonJune Attended year end wind up Parent Advisory Committee meeting Farewells to Principal B Stefani on his move to another school

Walking Trails/Active CommunityEastview Boulevard Project BNSF Railway has offered a lease arrangement for the greenspace on Eastview for

$1800 per year Some additional questions about US legislative requirements vs. Province of BC

legislation as well as insurance wording to be resolved yet

OTHER:Beaver Valley Library I received an invitation to participate in a library training in-service for staff and volunteers

and Board at a conference. The session is a local politician panel presenting about library service in their community and responding to questions (October 4 in Fairmont Hot Springs)

Respectfully submitted,Tabatha Webber, Councillor



Page 44 of 97

THE CORPORATION OF


MAYOR CECCHINI REPORT


Council Report for September 9, 2013 COMMITTEES Lower Columbia Community Development Team June 20 • LCCDT will be administering the CBT Community Initiatives Fund on behalf of the Lower

Columbia region

June 28 • LCCDT Tourism Committee • Preparation for UBCM Highway 3B presentation to Minister at UBCM

July 18 • Affordable Housing Final Report presentation (available on LCCDT website)

Community Impact (Waneta Project) June 23 • All day spent as a guide for community tours of the Waneta Project

Highway 3 Coalition • Meeting scheduled with Minister of Transportation & Infrastructure at UBCM • Discussion will be Highway 3B signage promoting alternate route to Highway 3 Association of Kootenay Boundary Local Governments June 7 • Preparing for UBCM ministerial meetings and delegations

Family Action Network Steering Committee May 14, June 6, June 25, June 25, July 10 • CBT debriefing regarding unsuccessful Social Grant application

OTHER PORTFOLIO ITEMS Federation of Canadian Municipalities Annual Conference June 1 – 3 • Highlight was the Attainable Housing Walking Tour • Valuable networking with elected officials from across Canada Age Friendly June 18 • Seniors’ Luncheon, elected officials from sub-regional area attended as well as BV

Recreation staff • Celebrated Age Friendly Community Award • Recognition by Chief of Public Health Agency of Canada letter is attached



Page 45 of 97

Mayor Cecchini’s Report September 9, 2013 meeting Page 2 of 2


Lower Columbia Energy Committee June 19 • Telephone conference with Mayor Gray of Kelowna in attempt to form a coalition with

regard to disparity in energy rates between FortisBC and BC Hydro.

July 4 • Further discussion and strategy session for energy rates disparity project Community Safety July 16 • Meeting with Ministry of Transportation & Infrastructure staff about Nelson Avenue/

Highway 3B crosswalk lighting improvements • Additional discussion regarding Columbia Gardens Road/Highway 3B crosswalk safety

enhancements Interior Lumber Manufacturing Association Support August 14 • Meeting and dinner with ILMA and Minister Steve Thompson (letter of thanks and further

steps attached)

Lower Columbia Community Initiatives Fund (Columbia Basin Trust) • 5 Mayors and 2 RD Area representatives met with G Ockenden, CBT and M Martin, LCCDT • Decision made not to allow political representation on the LCCIF planning committee • Fruitvale representative must be selected and submitted by September 12 – appointment

by Council required at this time

Spirit Events Canada Day Event July 1 • Public attendance approximately 200 at Haines Park • Thanks extended to Melissa Zahn and Marley Ahstrom for their assistance Fruitvale Elementary School Final Assembly June 27 • Made presentation to Principal B Stefani for his community service

Seniors’ Picnic – BV Recreation July 4 • 87 seniors in attendance at BV Family Park (Marsh Creek) Rossland Golden City Days Parade September 7 Respectfully submitted, Mayor Patricia Cecchini



Page 46 of 97



Page 47 of 97

INTERIOR LUMBER MANUFACTURERS’ ASSOCIATION P.O. Box 837, Vernon, BC V1T 6M8 TELEPHONE (250) 756-3665 FAX: (250) 756-3621 By e-mail August 24, 2013 Mayor Patricia Cecchini Village of Fruitvale Box 370 Fruitvale, BC V0G 1L0

Re: Meeting with Minister Thomson August 14th Dear Mayor Cecchini, Please accept our heartfelt thanks for attending the dinner meeting with Minister Thomson on August 14th in Fruitvale. Your vigorous support for ILMA efforts to review the timber supply situation in the Kootenays is greatly appreciated. Any questions the Minister may have had regarding local community leaders’ support for this initiative were answered.

We are currently in the process of structuring “next steps” which will include a white paper describing the timber supply review process that will occur. We will contact you with a draft of the document for your counsel as soon as possible.

Again, thank you for your support for our initiative.

Yours sincerely,

James S. Hackett, R.P.F. President, ILMA

cc. Mr. Mark Semeniuk, Chair, ILMA



Page 48 of 97

From: CAO

To: "[email protected]"

Cc: Mayor Patricia Cecchini; Councillor Larry Gray ([email protected]); "[email protected]"

Subject: FW: Petition Re: Hazardous Highway

Date: August-26-13 10:08:00 AM

Attachments: IMG.pdf

Hello Ms Mayer,Mayor Cecchini is away at present and asked that I give you a call to discuss your petition. Thisemail is to confirm our discussion. Unfortunately, the part of the highway you are concerned about is outside of the Village boundariesand not within our control. As it is a Provincial Highway, it would not be under our control in anyevent. The appropriate addressee for your petition is the Ministry of Transportation andInfrastructure and I have taken the liberty to pass this on to the local contact for the Ministry. However I note that you have included the Minister on your email in any event. The following is thelocal Ministry contact information Darrell GunnDistrict Operations Manager, Grand ForksWest Kootenay DistrictMinistry of Transportation & InfrastructurePhone: 250-442-4310Cell: 250-442-7405Email: [email protected] You have requested the Village Council support your petition to the Ministry, therefore I have placedthis on the September 9 agenda for their discussion. You are more than welcome to attend themeeting. If you change your mind and wish to speak to Council to request their support, please letme know before September 5 and I will arrange for you to speak as a delegation (10 minutesmaximum). Please call or email me if you have questions or would like to discuss further.Regards Lila Cresswell, CAOVillage of FruitvalePOBox 370, 1947 Beaver StreetFruitvale, BC V0G 1L0Tel 250-367-7551Cel/BB 250-231-7973Email [email protected]

From: Patricia Cecchini Sent: August-26-13 9:29 AM


Petition to Reduce Posted Speed Limits and Relocate

Page 49 of 97

To: CAOSubject: Fwd: Petition Re: Hazardous Highway

Do you know anything about this?

Patricia CecchiniMayor, Village of FruitvaleP.O. Box 370, 1947 Beaver Str.Fruitvale, B.C. V0G 1L0Tel: 250-367-7691Cell: 250-231-0432Email: [email protected]

Begin forwarded message:

From: "Ingrid" <[email protected]>To: "Patricia Cecchini" <[email protected]>Cc: "Katrine Conroy" <[email protected]>, "Todd Stone"<[email protected]>, "Grant Main"<[email protected]>, "Larry Gray"<[email protected]>, "Val Rossi" <[email protected]>Subject: Petition Re: Hazardous Highway

August 26, 2013 Village of Fruitvale Mayor

Dear Mayor Cecchini, Attached is a petition letter with signatures from resident voters and ourfriends and family to make changes along this extremely hazardous stretch ofHighway 3b north of Fruitvale. We anticipate your timely review and action to meet the needs for our safetyand well-being.

Sincerely,

Ingrid Mayer Box 468 2369 HWY 3b Fruitvale,B.C.



Page 50 of 97

We, the residents along a stretch of Highway 3b north of Fruitvale, B.C., petition

Patricia Cecchini, Mayor, Katrine Conroy, MLA ,Latry Gray, Director Regional

District, and Honorable Todd Stone, Minister of Transportation, to work together

to implement changes to increase safety for residents and wildlife that live in this

high risk area.

There are many residents along this 2km section of highway north of Fruitvale.

Many driveways situated on curves that are not always visible. This is also a

wildlife crossing area for deer, moose, elk, and bear. The traffic is generally very

heavy with an assortment of vehicles including ore, logging, and semi-trailer

trucks.

The problem is excessive speed. Southbound drivers are not slowing down where

advised. Highest rate of speed was 98km/h at the 7}krn/h sign post (monitored by

radar). People are also travelling in excess of 90km/h coming around a curve

posted at Slow to 60km/h. This all takes place where 6 driveways with left and

right hand turns as well as a side street are located.

The collisions with wildlife are also increasing. This particular area runs next to

marshy fields and Beaver Creek where a great many animals wander. The latest

collision was with a young moose that had to be euthanized by the RCMP.

We insist that something is done in a timely manner. A list including what we view

as reasonable and realistic follows.

o Install left turning lanes for driveways at #2337 and#2369 on the

northbound 3b OR move the 90km/h sign presently located steps beyond the

Old Salmo RD. exit to .3k north of driveway #2369-

. Install left turning lanes southbound into Fruitvale for driveways #2362,

#2350,#2340, and Old Salmo Rd. OR change speed limit to 60km/h where

the Slow to 70km/h sign is now located and change the Slow to 70km/h

sign to 60km/h and move it .5km further north.

. Post more and larger Wildlife Crossing signs and High Impact Area with

Wildlife signs between driveway s #2445 to #2281 north and south bound.

. Regular monitoring and enforcement of speed limit by RCMP-



Page 51 of 97

Safety has become a serious issue for residents and wildlife along this corridor ofHighway 3b. The RCMP have responded once (Report #20133733) to concerns

and monitored the traffic for a brief period on Atg.l7ll3.

Enough is ENOUGH.

The page of signatures is from residents, friends, family members and visitors.

Many have had bad experiences and near misses just trying to get on and off this

section of highway.

Sincerely,

OWIngrid Mayer



Page 52 of 97

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Page 53 of 97


Village of Fruitvale Building Permits

Page 54 of 97



Page 55 of 97



Page 56 of 97



Page 57 of 97



Page 58 of 97

KBRFRS Study

Stakeholder Consultation

Meeting Schedule Monday September 9, 2013 0900-1030 hrs Village of Warfield Location: Warfield Office 1100-1230 hrs Director Linda Worley, Electoral Area B Location: RDKB Office 1330-1500 hrs City of Rossland Location: Rossland Office 1830-2000 hrs Director Ali Grieve, Electoral Area A Location: RDKB Office Tuesday September 10, 2013 1100 - 1230 hrs Village of Fruitvale Location: Fruitvale Office 1330-1500 hrs Village of Montrose Montrose Office Please note: Time for Director Grieve can be adjusted to earlier in the late afternoon/evening


Kootenay Boundary Regional Fire Rescue

Page 59 of 97


City of Trail Proposed Boundary Expansion into

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City of Trail Proposed Boundary Expansion into

Page 61 of 97


Ministry of Jobs Tourism and Skills Training

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Ministry of Jobs Tourism and Skills Training

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Proposed Road Closure Approval Application for:

Page 64 of 97


Proposed Road Closure Approval Application for:

Page 65 of 97


2013 Columbia Basin Symposium

Page 66 of 97


EXECUTIVE ASSISTANT TO THE CAO


MEMO: Date: September 4, 2013 To: Mayor and Council From: Melissa Zahn, Executive Assistant Subject: Bylaw Notice Dispute Adjudication System

BACKGROUND As you are all well aware, the Village must consistently deal with a myriad of bylaw issues on an ongoing basis. There are close to twenty different issues that arise again and again. These problems range from building and zoning issues to dog control problems and from boulevard parking and obstruction matters to untidy premises, to name a few. Currently, the Village investigates on complaint, it is quite rare for the Village to issue a ticket as we work toward compliance. We do not have a systematic process for the collection of these penalties and fines plus the authority to transfer many fines and penalties to residents’ tax accounts is limited. The Municipal Ticketing System requires Court costs which may cost more than the fines. Therefore, implementation of a bylaw dispute adjudication system could be very beneficial as it will provide:

• an opportunity for greater ticketing; • an accepted process for adjudication of these tickets without removing the opportunity to work

toward compliance; • a greater likelihood of ticket revenue generation; • ultimately fewer bylaw infractions and greater compliance on difficult situations.

POLICY AND BYLAW IMPLICATIONS A Bylaw Notice Enforcement Bylaw must be developed. Such a bylaw will designate which Village bylaws can be dealt with by Bylaw Notice, establish penalties for violations, establish pay period for violations, establish the bylaw notice dispute adjudication system to resolve disputes and establish the position of screening officer including the class of person, powers, duties and functions, and the power to enter into compliance agreements. I have attached a draft bylaw for your perusal. FINANCIAL IMPLICATIONS Between the months of January and June 2013, there were approximately 15 bylaw infraction issues that would have been billable under this system. Doubling that for an entire year and applying an average, and conservative, penalty of $75 at only one day of noncompliance, gives estimated annual revenue of $2,250. More significant, however, is the considerable staff time these issues require and the minimal power the Village has to enforce our bylaws and stop/prevent the contraventions if resistance is encountered. Launching this program will require staff resources and involves at least 18 steps. Fortunately, there are already 63 local governments in the province registered including Regional Districts, cities, villages and local trust committees, and a local government toolkit is available as a resource as well. In addition to the


Bylaw Dispute Adjudication System

Page 67 of 97

Executive Assistant Report September 3, 2013 Page 2 of 2

draft bylaw, I have also attached a project synopsis and timeline should you have any questions regarding the procedures necessary to see this project to completion. RECOMMENDATION: THAT Council request permission from the Province of British Columbia for the Village of Fruitvale to be registered under the bylaw dispute adjudication system. Respectfully submitted, Melissa Zahn, Executive Assistant



Page 68 of 97

THE CORPORATION OF THE VILLAGE OF FRUITVALE

BYLAW NO. 845, 2013

A Bylaw Respecting the Enforcement of Bylaw Notices

WHEREAS pursuant to the Local Government Bylaw Notice Enforcement Act and regulations thereto, the Village of Fruitvale may, by bylaw, a) Designate bylaw contraventions that may be dealt with by Bylaw Notice, b) Establish the amount of penalty for a contravention referred to in line a) c) Establish the period for paying or disputing a Bylaw Notice, and d) Establish and participate in a Bylaw Notice dispute adjudication system to resolve disputes in relation to Bylaw Notices; NOW THEREFORE the Council of the Corporation of the Village of Fruitvale, in open meeting assembled, enacts as follows:

PART I – DEFINITIONS

In the context of this bylaw, the following definitions apply: “Act” means the Local Government Bylaw Notice Enforcement Act; “Municipality” means the Corporation of the Village of Fruitvale; “Registry” means the Village of Fruitvale Bylaw Notice Adjudication Registry established pursuant to Part 8 of this Bylaw; “this Bylaw” means Bylaw Notice Enforcement Bylaw No. 845 “Bylaw Enforcement Officer” means every person employed by the Village for the purpose of enforcement of the Village’s bylaws and includes the peace officers of the Royal Canadian Mounted Police.

PART II – CONTRAVENTIONS

The bylaw and bylaw contraventions designated in Schedule A may be dealt with by bylaw notice.

PART III – OFFENCE AND PENALTY The penalty for a contravention referred to in Part II above is as follows:

i. Except if subsection Part III ii. and Part III iii. apply, the penalty amount is provided in Schedule A, Column A1.



Page 69 of 97

ii. If received by the Municipality within 14 days of the person receiving or being presumed to have received the notice, the Early Payment Penalty set out in column A2 of Schedule A applies.

iii. If received more than 28 days after the person received or is presumed to have received the bylaw notice, is subject to a late payment surcharge in addition to the penalty under subsection Part III i. and the late payment penalty set out in column A3 of Schedule A applies.

PART IV – PERIOD FOR PAYING A DISPUTED NOTICE

A person who receives a bylaw notice must, within 14 days of the date on which the person received or is presumed to have received the bylaw notice:

i. Pay the penalty, or

ii. Request dispute adjudication by filing in the appropriate portion of the bylaw notice indicating either a payment or a dispute and delivering it, either in person during regular office hours, or by mail, to the Village of Fruitvale Office.

A person may pay the indicated penalty after 14 days of receiving the notice, subject to the applicable surcharge for late payment accordance with subsection Part III iii., but no person may dispute the notice after 14 days of receiving the bylaw notice. Pursuant to the requirements of section 25 of the Act, where a person was not served personally with a bylaw notice and advises the Municipality that they did not receive a copy of the original notice, the limits for responding to a bylaw notice under Part III and Part IV i. and ii. of this bylaw do not begin to run until a copy of the bylaw notice is redelivered to them in accordance with the Act.

PART V – BYLAW NOTICE DISPUTE ADJUDICATION REGISTRY

The Registry is established as a bylaw notice dispute adjudication system in accordance with the Act to resolve disputes in relation to bylaw notices. Every person who is unsuccessful in a dispute adjudication in relation to a bylaw notice or a compliance agreement under the dispute adjudication system established under this section must pay the Municipality an additional fee of $25 for the purpose of the Municipality recovering the costs of the adjudication system.

PART VI – SCREENING OFFICER THAT the following are designated classes of persons that may be appointed as Screening Officers:

i. Bylaw Enforcement Officer ii. Village of Fruitvale Corporate Officer or delegate



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and Council may appoint Screening Officers from these classes of persons by name of office or otherwise.

PART VII – POWERS, DUTIES AND FUNCTIONS OF SCREENING OFFICERS The powers, duties and functions of Screening Officers are as set out in the Act, and include the following powers:

i. Where requested by the person against whom a contravention is alleged, communicate information respecting the nature of the contravention, the provision of the bylaw contravened, the facts on which the contravention allegation is based, the penalty for a contravention, the opportunity to enter into a compliance agreement, the opportunity to proceed to the bylaw notice dispute adjudication system and the fee or fees payable in relation to the bylaw notice enforcement process;

ii. To communicate with any or all of the following for the purposes of performing their functions under this bylaw or the Act:

a. the person against whom a contravention is alleged or their representative; b. the officer issuing the notice; c. the complainant or their representative d. the municipal staff and records regarding the disputant’s history of bylaw

compliance. iii. To prepare and enter into compliance agreements under the Act with persons

who dispute bylaw notices, including to establish terms and conditions for compliance that the Screening Officer considers necessary or advisable, including time periods for payment of penalties and compliance with the bylaw

iv. To provide for payment of a reduced penalty if a compliance agreement is

entered into, as provided in column A4 of Schedule A; and

v. To cancel bylaw notices in accordance with the Act or Village policies and guidelines.

The bylaw contraventions in relation to which a Screening Officer may enter into a compliance agreement are indicated in column A4 of Schedule A. The maximum duration of a compliance agreement is one year.

PART VIII – FORMS OF BYLAW NOTICE

The Municipality may from time to time provide for the form or forms of the bylaw notice, provided the bylaw notice complies with section 4 of the Act.



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PART IX - SCHEDULES

Schedule A – Designated Bylaw Contraventions and Penalties

PART X - SEVERABILITY If any Section, Subsection, Paragraph, Clause or Phrase of this bylaw is for any reason held to be invalid by the decision of a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this bylaw.

PART XI – CITATION This Bylaw may be cited for all purposes as “Village of Fruitvale Bylaw Notice Enforcement Bylaw No. 845, 2013”.

READ a first time this day of , 2013. READ a second this day of , 2013. READ a third time this day of , 2013. RECONSIDERED, FINALLY PASSED AND ADOPTED this day of , 2013. Mayor Chief Administrative Officer CERTIFIED a true copy of Bylaw No. 845, 2013, entitled “Village of Fruitvale T Bylaw No. 845, 2013”. DATED this day of , 2013. Chief Administrative Officer



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Schedule “A”

Bylaw No. 845, 2013

DESIGNATED BYLAW CONTRAVENTIONS AND PENALTIES

Bylaw No. Section Description A1 Penalty

A2 Early Payment Penalty

A3 Late Payment Penalty

A4 Compliance Agreement Available (*Maximum 50%

Reduction in Penalty Amount Where

Compliance Agreement is shown

as “Yes”) Dog Tax & Regulation Bylaw No. 728

728 11 (c) Dog at large $35 $30 $50 YES 728 12 (d) Enclosed space $50 $75 $100 YES

Property Maintenance Bylaw No. 647 647 3 Unsightly $100 $75 $150 YES 647 4 Accumulated

Matter $100 $75 $150 YES

647 5 Rubbish in an open place

$100 $75 $150 YES

647 6 Graffiti $100 $75 $150 YES 647 8 (a) (b)

(c) (a)Discarded

materials (b)Untended growth and

(c)Infestation of insects

$100 $75 $150 YES

Traffic Regulation Bylaw No. 778 778 14 Downtown

Parking $100 $75 $150 YES

Consolidated Zoning Bylaw No. 769 769 206 Non-conforming

Uses $100 $75 $150 YES

769 305 Screening and fences

$100 $75 $150 YES

769 307 Home occupations

$100 $75 $150 YES

769 308 (8) Carports $100 $75 $150 YES

769 312 Boarders and lodgers

$100 $75 $150 YES



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Schedule “A”

Bylaw No. 845, 2013

DESIGNATED BYLAW CONTRAVENTIONS AND PENALTIES Cont…

Bylaw No. Section Description A1 Penalty

A2 Early payment penalty

A3 Late payment penalty

A4 Compliance Agreement Available (*Maximum 50%

Reduction in Penalty Amount Where

Compliance Agreement is shown

as “Yes”) Consolidated Zoning Bylaw No. 769 cont…

769 316 Commercial vehicles in

residential zones

$100 $75 $150 YES

769 317 Temporary buildings

$100 $75 $150 YES

769 402.5 Setbacks $100 $75 $150 YES 769 406 Commercial 1

Zone $100 $75 $150 YES

769 407 Commercial 2 Zone

$100 $75 $150 YES

769 411 Rural $100 $75 $150 YES Business License Bylaw No. 692

692 1 No business license

$100 $75 $150 YES

Boulevard Bylaw No. 384 384 4 (d) Parking on

boulevard $35 $30 $50 YES

Anti-Noise Bylaw No. 382 382 2 Disturbing

sounds $100 $75 $150 YES



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Bylaw Dispute Adjudication System Implementation Synopsis and Timeline

STEP STATUS LENGTH

Dec-13

Initial Preparations

Determine if Bylaw Notice enforcement makes sense for the types of regulatory matters dealt with by your municipality or regional district. completeDetermine if the dispute adjudication system will apply to more than one local government. If so, determine which local government will be responsible for the day to day administration of the shared process and where the adjudication hearings will be held. complete

Provide a Staff Report to the Council or Board recommending implementation of Bylaw Dispute Adjudication System complete

Forward a copy of a Council or Board resolution indicating the internet to establish a Bylaw Dispute Adjudication System to Court Services Branch, Ministry of Attorney General.

6-8 weeks for approval at Attorney General office

Confirm the Bylaw Notice Enforcement Regulation (B.C. Reg. 175 (2004) has been or will be amended to apply the Local Government Bylaw Notice Enforcement Act to your local government. 1 week

PROJECTED SCHEDULE BY WEEK

Sep-13 Oct-13 Nov-13


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Bylaw Dispute Adjudication System Implementation Synopsis and Timeline

STEP STATUS LENGTH

Dec-13

PROJECTED SCHEDULE BY WEEK

Sep-13 Oct-13 Nov-13

Implementation (Policies and Procedures)

Determine key system features, such as the time to pay or dispute, matters to be enforced by Bylaw Notice, use of screening officers, fine and fee amounts, etc.

partially complete 3 weeks

Prepare bylaw to adopt Bylaw Dispute Adjudication System. drafted 2 weeks

Prepare Screening Officer Policy. 2 weeks

Prepare Registry Operations Policy. 2 weeks

Prepare a communications plan. 2 weeksTrain enforcement officers, screening officers, registry and finance staff. 4 weeks

Prepare implementation and operational budgets. 2 weeksConsults with Court Services Branch re: process for scheduling adjudicators. 1 week

Implementation (Forms and Systems)

Assess enforcement and collections software, make modifications as required. 4 weeks

Prepare Bylaw Notice forms. 2 weeks

Prepare notification letters. 2 weeks

Prepare Screening Officer forms. 2 weeks

Go Live


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EXECUTIVE ASSISTANT TO THE CAO


MEMO: Date: August 15th, 2013 To: Mayor and Council From: Melissa Zahn, Executive Assistant Subject: Fencing at Haines Park Complex for May Days Market

BACKGROUND At the Council meeting held June 17th, 2013 Council requested staff prepare a report in response to the request from the Beaver Valley May Days Market committee for the Village to move the fencing located between McInnis Park and the old middle school property, in order to create a larger area for future May Days Markets. Since that time, staff have toured the area and estimated costs for this work as well as optional layouts that optimize the use of extra space throughout the complex. Staff was concerned that permanent changes to the current layout in this area would eliminate valuable parking space as it seems inevitable that parking will eventually be unavailable at the private property where the middle school was located and this area is currently used to park many vehicles. Some alternative layout suggestions for May Days include:

1. Temporarily fencing off (using snow fencing already on hand, or purchasing an additional small amount) the ball diamond at Haines Park to reduce the size of the outfield which is currently much larger than necessary

2. Leaving an area alongside the fence paralleling Columbia Gardens Road to accommodate a larger May Days Market

3. Leaving open access and egress via the dirt road the leads into the park from Columbia Gardens Road (especially if required by emergency vehicles)

4. Moving the beer gardens to the west side of lower Lewis field 5. Suggesting that the slo pitch tournament coordinators utilize the newly renovated lower Lewis

diamond as the main diamond for games during May Days 6. Allowing the entertainment to set up under the covered shelters where the beer gardens have

been held in recent years 7. The kiddy cars can be moved back between McInnis Park and the old middle school where they

used to be located and the May Days Market was held in 2013 FINANCIAL IMPLICATIONS Moving and extending the fencing between McInnis Park and the old middle school to increase space availability would require new fencing materials, tree removal, labour to tear down the old and install the new fencing, purchase and installation of irrigation equipment in said area, and the leveling and seeding of the ground which sums to a cost of roughly $15,000. Alternatively, in 2014 the cost of a trial run to temporarily fence off Haines ball diamond would be minimal. RECOMMENDATION THAT the Village utilize snow fencing to divide Haines ball diamond during May Days 2014 for slo pitch games and a portion of the field that parallels Columbia Gardens Road for the May Days Market. The access road will not be roped off and remain available for access and egress, especially for use by emergency vehicles. Respectfully submitted, Melissa Zahn, Executive Assistant


Fencing Alterations at Haines Park to

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In the “HEART OF THE BEAVER VALLEY”

Post Office Box 370, 1947 Beaver Street Fruitvale, BC V0G 1L0

Phone: 250-367-7551 / Fax 250-367-9267 Email: [email protected]

REPORT: Date: September 3, 2013 To: Mayor and Council From: Chief Administrative Officer SUBJECT: DEVELOPMENT PERMIT APPLICATION (Villagers’ Inn)

Introduction: The Village of Fruitvale has a Development Permit Area Bylaw encompassing the two Highway Commercial zoned blocks north of the railway tracks and three Commercial zoned block south of the railway tracks. The permit area has been in effect since 1985 and authorizes Council to regulate the form and character of buildings within the commercial area. The bylaw refers to guidelines for Council to consider at the time a Development Permit is issued for a commercial building renovation, alteration or construction. History: The Villagers’ Inn undertook re-roofing work without a Building Permit. A stop work order was placed on the re-roofing work and the owner (Mary Siu, Shing Fai Trading Company) was advised to apply for a building permit. At the time the application was made, it was noted that the subject property was within the commercial Development Permit Area and as works were underway to alter the façade of the building, a Development Permit from Council was also required. Ms. Siu, with staff assistance, made application for both the roofing building permit and the Development Area permit. The RDKB Building Inspector was unable to approve the building permit until Council authorized the Development Permit. As Ms. Siu indicated that the re-roofing was urgent and water damage would likely result unless it was carried out soon, the 3 members of Council available at the time agreed to an emergency meeting on 24 hours notice (Procedural Bylaw) to accommodate Ms. Siu’s situation. Ms. Mary and Ms. Eva Siu attended the special Council meeting held on July 26, 2013 at which time Council granted approval for the scarlet metal roof due to the perceived financial hardship that could be incurred if the materials had to be replaced, and also due to potential insurance coverage concerns from leakage. However, the Council Members in attendance did not approve the trim (half-timbers) as it was deemed useful to have a full Council discussion on the topic. Staff was directed to place the item on the September 9, 2013 Council meeting agenda. Ms. Siu was advised to consider an alternate to the trim colour as well.


Development Permit Application - Shing Fai

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Staff Report to Mayor & Council Subject: Shing Fai Trading Company Development Permit Application September 4, 2013 Page 2 of 4


Background Issues: Process: The Development Permit process is well established in BC and affords local government the ability to direct the form and character of development to align with Official Community Plans and Zoning Bylaws. The process in Fruitvale is through a Council resolution in order that each application may be tailored to negotiate the best outcome for both developer/business and local government. The process is triggered at the time of building permit application which allows for discussions regarding design elements before work is commenced. When the building permit is circumvented and works are undertaken without a permit, the potential for problems is increased. This has happened several times in the last few years; and in all cases Council worked diligently to frame an acceptable outcome with the businesses. In one case, Council approved a natural wood theme as recognition of the original sawmill that was in the immediate area and the “wood first community” designation that Fruitvale has (Leather & Steel on First Street); in another the colour of the building was modified from red to natural tones and a wood entrance and landscaping added (Body & Soul Tae Kwon Do on Main Street); on another the trim colour was repainted from lime green to darker green (Fruitvale Kitchen on Main Street). In other situations the owner/businesses entered into the Development Permit process at the building permit stage and discussions resulted in successful outcomes (Dr. Barrett on Main Street twice; former physiotherapy clinic, now Valhalla Physiotherapy on Main Street). After the completion of the new Official Community Plan in 2011, the Zoning Bylaw and Development Permit reviews were budgeted and undertaken. As the Development Permit review has been underway for almost a year now and three consultations/open houses have been held; it is unfortunate that this situation arose before the new DP Guidelines were finalized, therefore the old guidelines are still in effect. However, the up side is that potentially more businesses will participate in the next phase which is the roll out of the final draft of the guidelines (October) for more public consideration. Lack of Understanding of Guidelines: Although the guidelines have been in existence since the early 1980s, there seems to be little public knowledge of the scope or intent of them. Some of the main areas of misunderstandings are as follows: • What the current guidelines apply to - they do not apply to residential (except for larger

multiple family developments), they apply only to commercial uses and developments within the DP Area.

• Where the Development Permit Area is – the current area is the commercially zoned area on both sides of the railway tracks (see Appendix A - map), and the designated area is exactly the same since inception in 1980s;

• The theme of the Guidelines - the guidelines mention Victorian in several areas (era from 1830 to 1903; the Village was settled in 1880s – 1920s) However, heritage concepts and preservation are also mentioned throughout. The interpretation recently has been on heritage rather than the generally held “Victorian” concept, and is evidenced by raised roof cornices, articulated rooflines, historic facades.



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• The scope of the Guidelines – they are intended for general direction, Council is to give regard to them but the process is negotiable with the applicants, holding in mind the general theme and heritage of the area.

Petition: Although an unofficial petition has been circulated at the Villagers’ Inn, it unfortunately does not meet any requirements of a formal petition (see following excerpt from the Community Charter Act) and very few of the signatories are verifiable as Fruitvale residents (53 of 224 or 23.6%). Council is not required to consider the petition, however, Council will likely want to consider the sentiments expressed by the patrons of the Villagers’ Inn as representative of the public opinion within the geographic area served by the Inn. I have attached the unofficial petition provided by Mr. Fuller (Appendix B), the verifiable Fruitvale residents are noted with a green dot, unverifiable or out of area by a red dot. I am sure there are some that actually are Fruitvale residents, however, the amount of time required to review them is prohibitive.

COMMUNITY CHARTER

[SBC 2003] CHAPTER 26 Part 4 — Public Participation and Council Accountability Division 1 — Elections, Petitions and Community Opinion

Petitions to council

82 (1) A petition to a council is deemed to be presented to council when it is filed with the corporate officer.

(2) A petition to a council must include the full name and residential address of each petitioner.

Council may seek community opinion

83 (1) A council may seek community opinion on a question that the council believes affects the municipality, by voting or any other process the council considers appropriate.

(2) The results of a process under this section are not binding on the council.

Other Public Input: Over the past several weeks a number of people have phoned requesting information and/or clarification of the issues regarding the Development Permit Guidelines. Most were unaware that the stop work order was due to the lack of a building permit for the roof rather than due to the colour scheme. In addition, most were unaware that a building permit was not applied for. However, I am confident in saying that the general overall impression staff received from public calls was that the painting and roof works were a significant improvement to the building and the concern was that improvement of the Inn, regardless of the colour, should be encouraged. Of the 8 telephone conversations and personal meetings I had, 3 were actual Fruitvale residents, the balance were from Trail, Montrose and Electoral Area A.



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Implications: (Policy/Procedural, Financial, Governmental) A lack of any guidelines or development planning could lead to a very disjointed downtown commercial area. The proposed new guidelines will be reviewed by Council and presented for public input early this autumn, and hopefully more Fruitvale taxpayers, residents and businesses will be interested due to the information, correct or otherwise, that has been circulated. If Council wishes to defer the matter to a later date for additional information, or an official petition by the Village staff, or a public information meeting, then additional time will be assigned accordingly at Council’s direction. The potential arises for future situations predicated on the outcome of this situation (such as commencing work and request Council to approve non-compliant work after the fact). Strategic Planning Goals: Official Community Plan Goal 6.3 Revitalization and Beautification • See attached excerpt (Appendix C1) Official Community Plan Goal 6.4 Land Development • See attached excerpt (Appendix C2) Official Community Plan Section 17.5 Development Permit Areas • See attached excerpt (Appendix C3) Official Community Plan Section 17.8 Commercial Development Permit Area • See attached excerpt (Appendix C4) Alternatives: The alternatives are: • Accept the Villagers’ Inn proposal to leave the half-timbers scarlet; • Require the Villagers’ Inn to alter the half-timber trim to an alternate colour (e.g. existing

brick trim façade colour) External Information Attached:

1. Current Development Permit Area Map (Appendix A) 2. Unofficial petition provided by Villagers’ Inn from their venue (Appendix B) 3. Official Community Plan excerpts (Appendices C1, C2, C3and C4)

STAFF RECOMMENDATION: That Council approve the application by Villagers’ Inn & Pub (Shing Fai Trading Company) to deviate from the suggested muted colour scheme in the current (1985) Development Permit Guidelines.



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Staff Report to Mayor & Council Subject: Shing Fai Trading Company Development Permit Application September 4, 2013 APPENDIX C1

6.3 Revitalization and Beautification

Goal

• Continue the revitalization and beautification effort within the Village Centre, along Main Street and at key gateways into Fruitvale.

Objectives With regard to revitalization and beautification, the Village of Fruitvale will strive to achieve the following objectives:

1. Pursue a full revitalization plan for the Village Centre.

2. Establish design guidelines for renovations and new buildings in the Village Centre.

3. Recruit developers and new businesses that will consider Fruitvale as a

investment location.

4. Encourage the formation of a merchants’ organization that will be responsible to promote and market the commercial area.



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Staff Report to Mayor & Council Subject: Shing Fai Trading Company Development Permit Application September 4, 2013 APPENDIX C2 6.4 Land Development

Goal • Support new land development for residential, commercial, institutional and industrial use. Growth must be managed and controlled, but Fruitvale recognizes the importance of continuing to add new residential product, additional commercial space and industrial facilities that will complement other policy directions of this plan (see Schedule E). Institutional development will likely grow along with population growth and as the local economy is strengthened.

Objectives With regard to land development, the Village of Fruitvale will strive to achieve the following objectives:

Commercial 8. Contain all new commercial land use in the Village Centre / downtown core or the

secondary commercial area located south of Nelson Avenue, near the highway. 9. Promote mixed use development throughout the downtown core. 10. Require all new commercial development to adhere to form and character

design guidelines. 11. Promote and recruit new businesses that will add to the diversity of shopping,

personal services, food and beverage and entertainment/cultural experience of Fruitvale.

12. Enhance the tourism experience of Fruitvale with the establishment of more

restaurants, accommodation and other tourism businesses and attractions. 13. Consider home occupations that can be integrated within residential areas of the

village.



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Staff Report to Mayor & Council Subject: Shing Fai Trading Company Development Permit Application September 4, 2013 APPENDIX C3

17.5 Development Permit Areas

Introduction Section 920(1) of the Local Government Act enables the Village of Fruitvale to establish development permit areas. The development permit is the legislative tool for the Village to enact specific community goals and objectives that pertain to the form, character and appearance of certain land use types, respect for the environment and to address development within areas that pose hazards such as wildfire and slope stability.

Prior to any subdivision, land alteration or development of properties within a development permit area, a development permit is required. The Village of Fruitvale Official Community Plan has designated development permit areas which include the following:

1. Hazardous Conditions Development Permit Area 2. Industrial Development Permit Area 3. Commercial Development Permit Area 4. Village Centre Development Permit Area 5. Multiple Family Development Permit Area 6. Green House Gas Development Permit Area 7. Wildfire Interface Development Permit Area



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Staff Report to Mayor & Council Subject: Shing Fai Trading Company Development Permit Application September 4, 2013

APPENDIX C4 17.8 Commercial Development Permit Area Justification

The Village of Fruitvale has a small commercial component outside the Village Centre. The Commercial Development Permit Area is designed to direct existing commercial areas and any future commercial development to conform to the vision and goals of the Village.

Exemptions

In designated Commercial Development Permit Areas, a development permit is not required when:

• Development consists of single family dwellings. • Development consists of multiple family dwellings, where no

commercial component exists. • Proposed alterations are internal to structures or accessory buildings and

alterations do not impact parking or landscaping requirements. Guidelines

Building and Structure Requirements • Buildings and structures should be designed to a pedestrian scale. Examples include

stepping back upper floors and locating the building as close to the front property line as possible.

• Long homogeneous facades are to be visually broken every 20m. • Awnings, overhangs or other measures to protect pedestrians from the weather

should be incorporated. • Awnings, overhangs, and signage should be designed to complement the buildings

overall design style as well as that of the neighbourhood. • Exterior elements of buildings or structures should be constructed with

predominantly natural or naturally appearing materials. • Garbage containers and outdoor storage should be screened from view and

located in the rear of the property. • Loading zones should be located at the rear of the building whenever possible. Landscaping Requirements • Landscaping should be used to enhance the appearance of the property while

providing a buffer for adjacent land uses. • Landscaping should be used to screen outdoor storage, mechanical

equipment and garbage disposal areas. • Landscaping should incorporate indigenous or other species that have low irrigation

requirements. • Maximize pervious surfaces to enhance onsite stormwater management. • Existing healthy trees and landscapes should be retained and incorporated

whenever possible.



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Staff Report to Mayor & Council Subject: Shing Fai Trading Company Development Permit Application September 4, 2013

Signage Requirements • Signage should be coordinated with the building design and site in relation to the

overall scale, materials finish and colour. • Externally lit signs should be given preference over internally illuminated signs. • Temporary portable signs with interchangeable lettering should be discouraged. Reporting Requirements • Commercial Development permit applications must include site plans, parking

layout, elevation drawings including colour schemes and landscaping plans prepared by qualified professionals.



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a. call to order - 6:30 pm b. adoption of agenda c ... · page 1 of 97. regular council meeting...

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