agenda regular council meeting - estevan · agenda regular council meeting april 22, 2019 at 6:00...

AGENDA REGULAR COUNCIL MEETING

April 22, 2019 at 6:00 pm

PRESENTATIONS ADOPTION OF THE AGENDA 1. MINUTES

a) Minutes of Council Meeting held on March 25, 2019 2. ORIGINAL COMMUNICATIONS, DELEGATIONS AND PETITIONS

a) SETP Minutes of March 26, 2019

b) Estevan Exhibition Association CCA Rodeo Beer Garden Events Permit

c) Estevan Exhibition Association Midway Beer Gardens Event Permit

d) Rotary Club of Estevan Events Permit for Lobsterfest June 7, 2019

e) Council Remuneration Committee Report (tabled from March 25th Meeting)

3. WRITTEN REPORTS OF COMMITTEES

4. EXECUTIVE REPORTS

a) City Manager Gymnastics Club Request for Abatement

b) Public Works Manager – Bucket Aerial Truck Tender

c) WTP Manager – Water Quality Report for March 2019

d) Land Development Building Permit Reports for March 2019

5. INTRODUCTION OF BYLAWS

6. PUBLIC HEARINGS AND REPORTS 7. GIVING NOTICE

a) Walk for Values Day 8. MOTIONS FROM COMMITTEE 9. CONSIDERATION OF BYLAWS

a) Bylaw 2019-2012 to Amend Traffic Bylaw 16-1963 to reduce speed to 60 km/h north of Wellock Road 2nd & 3rd Reading

10. INQUIRIES ADJOURNMENT

March 25, 2019 Regular Council Meeting

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Minutes of the Regular Council Meeting of the City of Estevan held in the Council Chambers on Monday March 25, 2019 at 6:00 p.m. Present were: Mayor Roy Ludwig, Councillors: D. Moore, T. Knibbs, S. Veroba, L. Yanish, T. Frank, City Clerk Judy Pilloud, City Manager Jeff Ward, City Treasurer Trudy Firth, City Engineer Kiflom Weldeab, Roads and Drainage Manager Norm Mack and representatives of the media (R. DeRosier, Terry Frank, D. Wilberg)

Presentations Agenda 2019-039

Motion moved by Councillor Yanish, seconded by Councillor Moore, to approve the agenda as presented.

Motion Carried Unanimously Minutes

2019-040 Motion moved by Councillor Veroba, seconded by Councillor Knibbs, that the Minutes of the Regular Council Meeting held on February 11, 2019, be adopted as presented.

Motion Carried Unanimously.

Original Communications, Delegations and Petitions

Southeast Transportation Planning Committee Minutes of February 2019 2019-041

Motion moved by Councillor Moore, seconded by Councillor Frank, that the minutes of the Southeast Transportation Planning Committee for February 26, 2019 be accepted as presented. Motion Carried Unanimously


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Minister of Environment Catherine McKenna Equivalency Agreement 2019-042

Motion moved by Councillor Knibbs, seconded by Councillor Veroba, that the correspondence from Honourable Catherine McKenna Minister of Environment be accepted and filed. Motion Carried Unanimously

Habitat for Humanity Request for Donation 2019-043

Motion moved by Councillor Knibbs, seconded by Councillor Frank, that correspondence from Habitat for Humanity request for funding be approved for a 2nd house with a $10,000 donation and City permitting fees be waived and further Council would like the committee to consider building on the vacant lot on 8th Street or Wellock Road or consider converting an existing house. Motion Carried Unanimously

Estevan Bruins Sportsman Supper Event Permit 2019-044

Motion moved by Councillor Yanish, seconded by Councillor Knibbs, that the Estevan Bruins be approved for an events permit for the annual Estevan Bruins Jr. A Hockey Club Annual Sportsman Dinner on April 25, 2019 from 5:00 pm until 2:00 am at Power Dodge Curling Centre. Motion Carried Unanimously


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Written Reports of Committees Remuneration Committee Council Salaries with 1/3 Exemption 2019-045

Motion moved by Councillor Moore, seconded by Councillor Yanish, that the Remuneration Committee report recommendation is to be increased by half with an increase of $3,443.00 to the Mayors salary and $1,047 increase to the Councillors salary be tabled to a future meeting for discussion. Motion Carried Unanimously

Estevan Arts Council Minutes of January 16, 2019 2019-046

Motion moved by Councillor Yanish, seconded by Councillor Moore, that the minutes of the Estevan Arts Council for January 16, 2019 be accepted as presented.

Motion Carried Unanimously Executive Reports Tax Assessor Tax Enforcement Permission to Proceed to Title 2019-047

Motion moved by Councillor Yanish, seconded by Councillor Veroba, that acceptance and approval of the recommendation from the Tax Assessor to allow due process and to proceed with tax enforcement to take title on the provided list.

Motion Carried Unanimously. Engineering Tender for ES 02.2019 Edward Street to Wellock Road Sidewalk Construction 2019-048

Motion moved by Councillor Yanish, seconded by Councillor Moore, that the Engineering Tender ES.02.2019 for the installation of sidewalk construction from Wellock Road to Edward Street be approved as recommended and awarded to Turnbull Excavating for the quoted price of $71,490.00.

Motion Carried Unanimously


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Roads and Drainage Manager 2019 Dust Control Tender 2019-049

Motion moved by Councillor Yanish, seconded by Councillor Moore, that the 2019 Dust Control Tender be approved and awarded to Fort Distributors for the quoted amount of $110,880.00 and give the City Manager delegated authority to work in conjunction with the RM of Estevan Dust Control program.

Motion Carried Unanimously Roads and Drainage Manger 2019 Traffic Paint Tender 2019-050

Motion moved by Councillor Yanish, seconded by Councillor Knibbs, that the 2019 Paint Tender be approved and awarded to Sherwin Williams Traffic Paint for the quoted amount of $38,443.95.

Motion Carried Unanimously Helen Fornwald – EMO Annual Report 2018-051

Motion moved by Councillor Veroba, seconded by Councillor Moore, that the EMO Annual Report for 2018 be accepted as presented. Motion Carried Unanimously

WTP Manager Annual Water Quality Report 2018 2019-052

Motion moved by Councillor Veroba, seconded by Councillor Moore, that the Annual Water Quality Report and 2018 Notice to Consumers for Water Quality in Estevan, Saskatchewan be approved as presented and this report has been advertised for public consultation.

Motion Carried Unanimously.


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Water Manager Water Quality Report January and February 2019 2019-053

Motion moved by Councillor Yanish, seconded by Councillor Frank, that the Water Quality Report for January and February 2019 be accepted as presented.

Motion Carried Unanimously Land Development Building Permit Report for February 2019 2019-054

Motion moved by Councillor Knibbs, seconded by Councillor Veroba, that the Land Development Building Permit Reports for the months of January and February 2019 be approved as presented.

Motion Carried Unanimously Introduction of Bylaws Bylaw 2019-2012 to Amend Traffic Bylaw to adjust speed north of Wellock Road 2019-055

Motion moved by Councillor Yanish, seconded by Councillor Knibbs, that Bylaw 2019-2012 a bylaw to amend the Traffic Bylaw 2016-1963 to change the speed zone from Wellock Road north to the bypass to 60 km/h in the City of Estevan, be taken as having been given first reading. Motion Carried Unanimously

Committee 2019-056

Motion moved by Councillor Yanish, seconded by Councillor Veroba, to move into Committee of the Whole.

Motion Carried Unanimously Open 2019-057

Motion moved by Councillor Yanish, seconded by Councillor Frank, that Council move into Open Meeting.

Motion Carried Unanimously


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Adjournment 2019-058

Motion moved by Councillor Knibbs, seconded by Councillor Veroba, that the meeting be adjourned, the time being 9:00 p.m.

Motion Carried Unanimously. __________________________

Roy Ludwig, Mayor

__________________________ Judy Pilloud, City Clerk

Chairman ______________________ Secretary ____________________ Date __________

SOUTHEAST TRANSPORTATION PLANNING COMMITTEE

MEETING REPORT -- March 26, 2019, 9:30 a.m.

A meeting of the Southeast Transportation Planning Committee Executive was held at the Kenosee Inn Conference Room, Tuesday, March 26, 2019, with the following in attendance. Chris Baran – RM #155 Wolseley (Division 3 – Rural) John Brownlee – Town of Carlyle (Division 1 – Urban) Marcel Henrion – RM #31 Storthoaks (Division 1 – Rural) Dennis Hull -- RM #32 Reciprocity (Vice-Chair) Kevin Kish – Town of Kipling (Division 3 – Urban) Alan Lindsay – Senior Transportation Planner, MHI Dennis Moore -- City of Estevan (Division 2 – Urban/CHAIRMAN) Dan Nicurity – Town of Wawota (Division 4 – Urban) Judy Riddell – Administrative Support Gary Sweeting – RM #91 Maryfield (Division 4 – Rural) James Trobert (alternate for Del Block) – RM #5 Estevan (Division 2 – Rural) ABSENT: Del Block -- RM #5 Estevan (Division 2 – Rural/2nd Vice); Bill Huber – SARM Representative; Lori Stephan – SUMA Representative. ALSO PRESENT: Keith Erick, Town of Arcola; Barry Fitzpatrick, Town of Oxbow; Kelvin Luedtke, RM #33; Dale McAuley, RM Moosomin; Pat Shiels, Town of Stoughton; David Hoffort, RM Benson; Greg Wall, Town of Carnduff. . The Executive meeting was called to order at 9:30 a.m. by Chairman Dennis Moore. THE FOLLOWING ITEMS OF BUSINESS WERE DISCUSSED: MEMBERSHIP: Membership listing for 2019 was distributed (50 memberships to date). Suggested we update population figures from the 2006 census and have MHI calculate the revised membership fees accordingly. ADMINISTRATION CONTRACT: The 2019 Administration contract with Judy Riddell was signed. Council Appointments 2019: (Appointments NOT renewed to date for 2019 underlined.) RM’s: Antler #61 – Rick Patron/Brian Poirier; Argyle #1 – Allen Henderson/Sheldon Jeffrey; Benson #35 – David Hoffort; Brock #64 – Paul Cameron; Browning #34 – Brian Fornwald/Pius Loustel; Coalfields #4 – Terry Sernick/ Leonard Johnson; Enniskillen #3 – Barry Fitzpatrick; Estevan #5 -- Del Block/James Trobert; Martin #122 – Ray Donald; Maryfield #91 – Gary Sweeting; Moose Creek #33 – Kelvin Luedtke; Moosomin #121 – Dale McAuley; Moose Mountain #63 – Don Boutin; Mt.Pleasant #2 –Terry Macfarlane; Reciprocity #32 – Dennis Hull/Steven Bendtsen; Silverwood #123 – Marlin Stutt; Storthoaks #31 – Marcel Henrion/Rick Dancey; Tecumseh #65 – Tom Breault; Walpole #92 – John White/Wade Porter; Wawken #93 – Hector Lamontagne/Darrell Petterson. TOWNS/CITY: Bienfait – No appointment to date; Estevan – Dennis Moore; Kennedy – Linc Brickley; Kipling – Kevin Kish; Stoughton – Pat Shiels; Wawota – Dan Nicurity. RM Maryfield #91—(SW Manitoba Planning Group): In a letter dated February 20, 2019 to Gary Sweeting and copied to the SETPC, RM #91 reports sending a letter to Manitoba Infrastructure (December 2018) with a request that #257 from Cromer/Elkhorn corner (PR 257) to Virden be upgraded to primary to assist Saskatchewan and SW Manitoba producers to market their product to all of Manitoba. A response was received January 17, 2019 stating that ‘#257 was not able to be increased to primary due to structure and lifespan.’ The RM was informed that a SW Manitoba Planning Group has been formed to determine priorities; PR 257 has been discussed at these meetings but the province determined it is ‘a lower priority road therefore is not receiving any funding in the near future.’ RM Maryfield #91 proposes that the SW Manitoba Planning Group and the SETPC work together to promote #48 (SK) and PR257 (MB), with the goal to ‘push these projects higher on the priority lists.’ Upon review of the correspondence, it was the consensus of the SETPC EWC that the concern has merit and that a Primary Weight corridor would benefit the seamless transmission of goods between the two provinces. Gary Sweeting agreed to attend a meeting of the SW Manitoba Planning Group, and to report back to the SETPC EWC. Gary Sweeting has not been notified of a meeting as of this date. Annual General Meeting: To be held Tuesday, March 26, 2019 at the Kenosee Inn following the regular meeting. It was noted that two speakers booked have cancelled: Shantel Lipp, CEO, Sask Heavy Construction Association due to a sudden commitment to a pipeline rally; and, Robin Litzenberger, Chief, Sask Highway Patrol due to illness. Fortunately Assistant Deputy Minister of MHI, Blair Wagar, will be in attendance – and has been asked by Chief Litzenberger to do an overview of updates with the Sask Highway Patrol. ATPCCC: Dennis Moore attended the Chairs’ meeting held March 19, 2019 in Regina, and reported that Minister Lori Carr was in attendance to sign the Memorandum of Understanding between MHI and the ATPC’s. Andrew Liu presented information at the meeting on Highway Management Policy, and noted that great strides have been made in expanding the primary weight road network. It was noted that the MHI is making a shift from expanding primary weight corridors, to one of safety which includes highway-to-highway

SETPC 2 March 26, 2019

Chairman ______________________ Secretary ____________________ Date __________

(ie. intersection lighting, sight triangles), and expanded use of rumble strips at intersections (noting that implementation of these strips may be tied into a nearby paving project when need is warranted.) ATPC PROJECT NOMINATIONS: The two ATPC’s who have completed the required Transportation Plan Update (SETPC & NETPC), will be part of a pilot project whereas each Executive Working Committee member will be granted the opportunity to nominate up to three projects each for candidate projects for capital upgrade. (Capital upgrade treatments are typically related to: widening, re-surfacing, upgrading to primary weight, gravel reversion, intersection improvements, etc.) Each EWC member is working to complete this online. SETPC TRANSPORTATION UPDATE: Alan Lindsay has advised that an update to the Transportation Plan should be prepared and presented to MHI ADM. The EWC is considering the parameters of what this update should include, and how it should be presented. Alan Lindsay suggested 10 to 12 slides would be adequate, reviewing the most important aspects of changes in the transportation network in SE Saskatchewan. ROAD UPDATES/CONCERNS: (Note: Kurt Whitford, Acting District Operations Manager, MHI was in attendance to report.)

• Rumble strips, the cost (not exorbitant) and their importance at highway junctions was discussed. Pat Shiels noted that the rumble strips on #47, south of #13 at the Stoughton intersection were removed due to complaints of noise by a nearby resident. The consensus was that this is a safety issue and should be reviewed.

• #47 from #361 to Estevan is rutted badly and is becoming a safety issue. Remains a concern. • #9 Alameda to Carlyle is very rough. • Lack of turning lanes on #9 at #361 a concern; Kurt Whitford reported that this will be reviewed and assessed by MHI

under its Safety Improvement Program. • The RM of Reciprocity and MHI partnering for the clay capping of #361 Alida to #8 – now out for tender, planned

construction for 2019. • #47 south of Estevan: MHI continues to be in conversation with Westmoreland regarding the crossing. It is expected

remedial work will commence in 2019. Minister Carr has announced that MHI is planning to do heavy structure work from Estevan to the US border.

• Rail crossings still on the radar – Bienfait and Peebles. Kurt Whitford reported that he is working with CN and expects that the Peebles crossing will be finished with asphalt – proposed completion date is August 2019. CP expected to upgrade to cement at the Bienfait in town crossing, by December 2019.

• Gary Sweeting continues to express concern regarding #48. Pot holes are being addressed. • Kurt Whitford noted that passing lane construction #39 planning is moving ahead – side-by-side lanes rather than

staggered lanes may be considered. • Dale McAuley reported that due to secondary weights on #308 near Moosomin, two farms are landlocked. How can this

be resolved? • Moosomin Truck Bypass – Dale McAuley noted that planning with MHI is going well, and that the RM of Moosomin is

sharing engineering costs. Dale reported that traffic is only going to increase due to the Nutrien Potash mine. • Moosomin is planning to expand their air strip so as to accommodate air ambulance and larger planes, noting that Stars

cannot make the trip from Moosomin to Saskatoon due to fuel capacity. Nutrien is proposing to partner in the planned new air strip, and would match construction costs.

• The importance of brush clearing ditches was discussed. A recent fatality north of the junction #48 & #9 has been blamed partially on heavy drifting due to high winds.

• Kurt Whitford will check on an update to the request for turning lanes at Arcola and #604. • #47 North of the bypass at Estevan is showing severe rutting – the best repair option may be sealing. • Kurt Whitford reported the region going from winter to summer maintenance – will be hand patching, crack sealing,

placing summer staff. • Chris Baran noted that the SPC wind farm south of Grenfell is operational as of January 2019; noted that #47 south of #1

suffered from the numerous heavy hauls required for its placement.

BUSINESS ARISING/COMMITTEE REPORTS: MHI: Alan Lindsay was in attendance. SARM: Bill Huber was not in attendance. SUMA: Pat Jackson will replace Lori Stephan as SUMA representative. NEXT REGULAR MEETING – Tuesday, April 22, 2019 – 9:30 a.m. Carlyle Town Office. Adjournment: Kevin Kish. 11:50 a.m. NOTE: All SETPC meetings are open to representatives from member municipalities, but voting privileges are granted to the Executive Working Committee (EWC) only. The EWC is comprised of elected or appointed municipal representatives who have been nominated and elected to the Executive Committee at the Annual General Meeting held each year in March. Per diems and mileage are paid to EWC members only. For more information, call Judy Riddell, Administrator, (306) 453-2557.

DATE: March 8, 2019 TO: Mayor Ludwig and Council SUBMITTED BY: City Manager Jeff Ward

RE: Tax Laws for Council Remuneration ITEM OR INQUIRY

Effective January 1, 2019, non-accountable allowances (1/3 exemption) were included in total income for Council Members and as a result, there is a decrease in the net take home pay.

BACKGROUND AND DISCUSSION

Previously the City of Estevan, 1/3 of the total remuneration paid to the members of Council is deemed to be paid with respect to general expenses incurred and as a result 1/3 of their compensation is not taxable. As per the CRA and federal budget released in 2017 (Bill C 44), effective January 1, 2019 the no accountable allowance paid will be included in their income and the full salary would be taxable.

Below is the summary and difference in net pay before and after 1/3 exemption:

Current Salary 1/3 Exemption – Monthly Net Pay

No Exemption – Monthly Net Pay

Difference in Net pay (Monthly)

Council - $14,982 Annually $1029.44 $907.97 $121.47

Mayor - $44,945 Annually $3040.36 $2676.09 $364.27

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OPTIONS & SOLUTIONS

If the City is looking into keeping the salaries whole, the Mayor’s and Council Members annual wages would need to be increased as per below schedule:

Remuneration Report Proposed Dollar Increase 2018

Mayor $44,945 $51,696 $6751 Council Member $14,982 $17,034 $2052

2019 Mayor $45,844 $52,730 $6886

Council Member $15,281 $17,375 $2094 2020


ACTION AND DISCUSSION

A Remuneration Committee was formed in January of 2019 that consisted of Monica Kovach, Kevin Smith and Bernadette Wright. This committee was established to look into the exemption and how it affects salaries as an independent board and to bring a recommendation forward for Council salaries.

RECOMMENDATION FROM REMUNDERATION COMMITTEE

The Recommendation of the Remuneration Committee is to meet this salary difference half way. For 2019 this would have the impact of a $3,443.00 increase to the Mayor salary, and a $1,047 increase to the Council salaries and further apply the same factor for 2020 year with this decision to be retroactive to January 1, 2019.

Remuneration Report Proposed by Committee Dollar Increase 2019

Mayor $45,844 $49,287 $3,443 Council Member $15,281 $16,328 $1,047

2020 Mayor $46,761 $50,273 $3,512

Council Member $15,587 $16,654 $1,067

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COMPARISON AND MLA BENCHMARKING

As of April 1st, 2019, a base MLA salary was $98,395. Similar size cities have benchmarked council wage in accordance with this salary figure as it generally increases and decreases with the state of the economy in the province. An illustration based on the 2019 year is below

Remuneration Report

MLA Benchmarking Dollar Increase

2019 Mayor (50% MLA) $45,844 $49,197 $3,335 Council (1/3 Mayor) $15,281 $16,399 $1,118

This standard benchmarking method ensure that council remuneration movement is consistent with market moving forward. Cities such as North Battleford and Regina have implemented this method

As you can see a suggested 50% benchmark for Mayor salary creates an almost identical remuneration as recommended by the committee. Basing council salaries at 1/3 of mayor salary is also used amongst similar size cities.

A review of like size cities indicates the following in regard to the affect of the tax change:

Warman – Council was made whole Weyburn – Council was made whole North Battleford – 90% to being made whole with the following 10% to be made whole year after Swift Current – No increase (Mayor is 80K and council is 28K) Yorkton – Council was made whole RECOMMENDATION FROM ADMINISTRATION

Once Council’s finalized wage adjustment is made, the resulting amount should be pegged to the value of a base MLA salary moving forward.

DATE: March 8, 2019 TO: Mayor Ludwig and Council SUBMITTED BY: Monica Kovach, Kevin Smith, Bernadette Wright

RE: Tax Laws for Council Remuneration ITEM OR INQUIRY

Effective January 1, 2019, non-accountable allowances (1/3 exemption) were included in total income for Council Members and as a result, there is a decrease in the net take home pay.

BACKGROUND AND DISCUSSION

Previously the City of Estevan, 1/3 of the total remuneration paid to the members of Council is deemed to be paid with respect to general expenses incurred and as a result 1/3 of their compensation is not taxable. As per the CRA and federal budget released in 2017 (Bill C 44), effective January 1, 2019 the no accountable allowance paid will be included in their income and the full salary would be taxable.

Below is the summary and difference in net pay before and after 1/3 exemption:

Current Salary 1/3 Exemption – Monthly Net Pay

No Exemption – Monthly Net Pay

Difference in Net pay (Monthly)

Council - $14,982 Annually $1029.44 $907.97 $121.47

Mayor - $44,945 Annually $3040.36 $2676.09 $364.27

2

OPTIONS & SOLUTIONS

If the City is looking into keeping the salaries whole, the Mayor’s and Council Members annual wages would need to be increased as per below schedule:

Remuneration Report Proposed Dollar Increase 2018


2019 Mayor $45,844 $52,730 $6886

Council Member $15,281 $17,375 $2094 2020


ACTION AND DISCUSSION

A Remuneration Committee was formed in January of 2019 that consisted of Monica Kovach, Kevin Smith and Bernadette Wright. This committee was established to look into the exemption and how it affects salaries as an independent board and to bring a recommendation forward for Council salaries.

RECOMMENDATIONS

The Recommendation of the Remuneration Committee is to meet this salary difference half way. For 2019 this would have the impact of a $3,443.00 increase to the Mayor salary, and a $1,047 increase to the Council salaries and further apply the same factor for 2020 year with this decision to be retroactive to January 1, 2019. It should be noted this was not a unanimous decision.

It is also suggested that a Remuneration Committee be formed before the next election to look at remuneration for the incoming City Council in November of 2020.

DATE: April 02th 2019 TO: Jeff Ward, City Council SUBMITTED BY: Shane Bucsis, WTP/WWTP Manager

RE: March 2019 Monthly Water Quality Report

The Environmental Management and Protection Act state that the operator staff of the Water Treatment Plant must inform the owner (Council) of the quality of water leaving the treatment facility on a monthly basis. I present the following information for this purpose for the month of February 2019.

We treated a total of 175,643,600 liters of water and pumped 148,553,130 liters into the distribution system for the month. There were no plant upsets and all regulated parameters where below government regulations except THM’s. We are addressing in the new construction of a raw water line.

Under Water Security Agency guidelines, we are to inform the owner (council) of breaks within the distribution system. We operate under a self-governing approved process to ensure breaks are repaired correctly and public safety is ensured.

Month Testing Requirements of the City of Estevan Water Utility as Ordered by the Permit to Operate Waterworks May 2018 to July 2020

Testing Requirements of the Act Parameter Failure to

meet Regulations

Bacteriological (off-site testing)

Three (3) Samples every week from representative locations in the distribution system. Repeat and Special samples resulting from follow-up to a contaminated regular sample are not considered as regular sample submission.

None

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Chlorine Residual (on-site testing)

Continuously for total chlorine residual in the water entering the distribution system; AND Once (1) every 4 hours for free chlorine residual in the treated water from the filter effluent from each filter; AND At the same frequency and locations as for bacteriological sampling, for total chlorine residual.

None

Monochloramine and Free Ammonia (on-site testing)

At least once (1) per day in the water entering the distribution system;

None

Turbidity (on-site testing)

Continuously from the treated water from the filter effluent from each filter and at least once (1) per day from water entering the distribution system; AND at the same frequency and locations as for bacteriological sampling.

None

Fluoride (on-site testing)

At least twice (2) per day in the water entering the distribution system;

None

Fluoride (off-site testing)

Once (1) every week from representative locations in the distribution system.

None

Chemical -General(off-site testing)Alkalinity, Bicarbonate, Calcium, Carbonate, Chloride, Conductivity, Fluoride, Hardness, Magnesium, Nitrate, pH, Sodium, Sulphate, Total dissolved solids

Once (1) every 3 months, from the treated water at the treatment plant. One sample must be taken in each of the following periods: January to March, April to June, July to September and October to December.

None

Chemical – Health Category (off-site testing) Aluminum, Antimony, Arsenic, Barium, Boron, Cadmium, Chromium, Copper, Iron, Lead, Manganese, Selenium, Silver, Uranium, Zinc

Once (1) every year from the treated water at the water treatment plant.

None

3

Pesticides (off-site testing) Atrazine, Bromoxynil, Carbofuran, Chlorpyrifos, Dicamba, 2,4-D, Diclofop-methyl, Dimethoate, Malathion, MCPA, Pentachlorophenol, Picloram, Trifluralin

Once (1) every 2 years, from the treated water at the water treatment plant. The next sample to be taken in the 2018 and 2020 calendar year.

None

Trihalomethanes (off-site testing)

Twice (2) every 3 months from the water in the water distribution system. Two samples must be taken in each of the following periods of every year: (January to March, April to June, July to September, and October to December) Samples are to be collected from a representative location at the extremities of the distribution system.

Out of Compliance

Haloacetic Acids (HAA5) (off-site testing)

Twice (2) every 3 months from the water in the water distribution system. Two samples must be taken in each of the following periods of every year: (January to March, April to June, July to September, and October to December) Samples are to be collected from a representative location at the extremities of the distribution system.

None

Cyanide and Mercury(off-site testing) Once (1) every year from treated water at the water treatment plant.

None

4

Organics (off-site testing) Benzene, Benzo(a)pyrene, Carbontetrachloride, Dichlorobenzene 1,2, Dichlorobenzene 1,4, Dichloroethane 1,2, Dichloroethylene 1,1, Dichloromethane, Dichlorophenol 2,4, Ethylbenzene, Monochlorobenzene, Perfluorooctanesulfonate, Perfluorooctanoic Acid, Tetrachloroethylene, Tetrachlorophenol 2,3,4,6, Toluene Trichloroethylene, Trichlorophenol 2,4,6, Vinyl chloride, Xylene

Once (1) every 2 years, from the treated water at the water treatment plant. The next sample to be taken in the 2018 and 2020 calendar year.

None

Microcystin LR or total Microcystin toxins Treated Water (off-site testing)

Once (1) every month from the treated water at the water treatment plant during the algal bloom period (May, June, July, August, September, and October)

None

Microcystin LR or total Microcystin toxins Raw Water (off-site testing)

Once (1) every month from the raw water at the water treatment plant during the algal bloom period intake (May, June, July, August, September, and October)

None

Giardia and Cryptosporidium (off-site testing)

Once (1) every 6 months and following upsets or significant events that may affect raw water quality, from the raw water entering the water treatment plant.

None

Ultraviolet Intensity (mW/cm2) of each lamp, Lamp Status, and Flow Rate (on-site testing)

Continuously for each Ultraviolet reactor. None

Ultraviolet Transmittance at 254nm (on-site testing)

At least once (1) per week in the water entering the Ultraviolet reactor.

None

5

Month Testing Requirements of the City of Estevan Water Treatment Plant Waste Water Discharge as Ordered by the Permit to Operate Waterworks

May 2018 to July 2020

Testing Requirements of the Act Parameter Failure to meet Regulations

Chlorine Residual (on-site testing)

Once (1) every week for total residual in the water entering the receiving environment.

None

Aluminum (on-site testing)

Once (1) every month from a sample collected from the water entering the receiving environment

None

pH (on-site testing)

Once (1) every week from a sample collected from the water entering the receiving environment.

None

Dissolved Oxygen (on-site testing)

Once (1) every week in the water entering the receiving environment.

None

Total Suspended Solids (on-site testing)

Once (1) every month from a sample collected from the water entering the receiving environment.

None

Acute Lethality (off-site testing)

Once (1) every year from a sample collected from the water entering the receiving environment.

None

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Water breaks for the month of March

Date Location Contractor/Workers Description Cover Mar-17-19

422 Spruce Geneo/F&L

A break showed on Saturday. We throttled down the line and dug on Sunday. We dug down to find 2 saddles blown out. Replaced with stainless clamps, new main stops. Put cover on the line and pressured up, blew further to the east again. Found the same issue further up the line. Again, replaced the saddle with stainless clamps and new main stops. Pressured up, all is well. 422,425,418,421 saddles now replaced.

Asphalt Lorett Don Janice Mar-29-19 922 1st st Geneo/F&L

A sink hole showed up with water running below. We excavated and

found a nice size crack in the cast iron. We removed a 10.5ft section. Attached to existing cast iron on both sides with

hymax. All is well

Asphalt Lorett Matt Eddie

CITY OF ESTEVANBUILDING PERMIT REPORT

March of 2019

# of Permits # of Units Dollar Values2019 2018 2019 2018 2019 2018

TOTALThis Month 2 0 0 0 $26,800 $0

TOTAL 4 3 0 0 $73,300 $195,000

SINGLE FAMILY (SF)This Month 0 0 0 0 $0 $0To Date 0 0 0 0 $0 $0

MULTI-FAMILY (MF)This Month 0 0 0 0 $0 $0To Date 0 0 0 0 $0 $0

COMMERCIAL (C)This Month 0 0 0 0 $0 $0To Date 0 0 0 0 $0 $0

INDUSTRIAL (M)This Month 0 0 0 0 $0 $0To Date 0 0 0 0 $0 $0

INSTITUTIONAL (I)This Month 0 0 0 0 $0 $0To Date 0 0 0 0 $0 $0

GARAGES (G)This Month 0 0 0 0 $0 $0To Date 0 0 0 0 $0 $0

MISCELLANEOUS (MISC)This Month 2 0 0 0 $26,800 $0To Date 4 3 0 0 $73,300 $195,000

City of EstevanBuilding Permit Monthly Breakdown

January 01, 2019 to December 31, 2019 SummaryType of Construction Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec. Totals

SINGLE FAMILY: Permits 0 0 0 0 0 0 0 0 0 0 0 0 0Value $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

MULTI-FAMILY: Permits 0 0 0 0 0 0 0 0 0 0 0 0 0Value $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

COMMERCIAL: Permits 0 0 0 0 0 0 0 0 0 0 0 0 0Value $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

INDUSTRIAL: Permits 0 0 0 0 0 0 0 0 0 0 0 0 0Value $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

INSTITUTIONAL: Permits 0 0 0 0 0 0 0 0 0 0 0 0 0Value $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

GARAGES: Permits 0 0 0 0 0 0 0 0 0 0 0 0 0Value $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

MISCELLANEOUS: Permits 1 1 2 0 0 0 0 0 0 0 0 0 4Value $1,500 $45,000 $26,800 $0 $0 $0 $0 $0 $0 $0 $0 $0 $73,300

Mos. Totals Permits 1 1 2 0 0 0 0 0 0 0 0 0 4Value $1,500 $45,000 $26,800 $0 $0 $0 $0 $0 $0 $0 $0 $0 $73,300

TOTAL TO DATE: Permits 1 2 4 4 4 4 4 4 4 4 4 4Value $1,500 $46,500 $73,300 $73,300 $73,300 $73,300 $73,300 $73,300 $73,300 $73,300 $73,300 $73,300

City of Estevan Bylaw 2019-2012 Amending the Traffic Bylaw

BYLAW NO. 2019-2012 A BYLAW OF THE CITY OF ESTEVAN IN THE PROVINCE OF SASKATCHEWAN TO AMEND BYLAW 2016-1963 BEING A BYLAW OF THE CITY OF ESTEVAN TO REGULATE THE TRAFFIC WITHIN THE CITY AND THE USE OF STREETS. WHEREAS, the Council of the City of Estevan in the Province of Saskatchewan has deemed it necessary to amend Bylaw 2016-1963 of the City of Estevan; NOW THEREFORE, the Council of the City of Estevan enacts as follows: Bylaw 2016-1963 shall be amended in the manner hereinafter set forth:

1. Amended changes to the following Section:

MOVING VIOLATIONS: Section 5

(7) The maximum speed for vehicles on Souris Avenue, North of its intersection with Wellock Road to the Northerly limits of the City shall not exceed sixty (60) kilometres per hour.

2. This Bylaw shall take force and be in effect on the day of the final passing thereof.

CITY OF ESTEVAN

__________________________ Roy Ludwig, Mayor

__________________________ Judy Pilloud, City Clerk

READ a first time this day of 2019

READ a second time this day of 2019 READ a third and final time, approved and adopted for use this day of , 2019

agenda regular council meeting - estevan · agenda regular council meeting april 22, 2019 at 6:00...

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