· regular meeting agenda summer village of norlgenwold . april 24, 2020 @ 9:00 a.m. b. agenda a....

REGULAR MEETING AGENDA SUMMER VILLAGE OF NORLGENWOLD

APRIL 24, 2020 @ 9:00 A.M.

B. AGENDA

A. CALL TO ORDER

- additions/deletions- adoption

B. ADOPTION OF MINUTES - Regular Meeting Minutes, March 27, 2020

C. DELEGATION

1) Metrix Group

D. INFORMATION ITEMS

1) Accounts Payable Report2) Financial Report3) Development Update

E. REQUESTS FOR DECISION

1) Finance & Administration

a) Local Improvement Levy Shortfallb) Amended Budgetc) 2020 Mill Rate Bylaw

2) Planning & Development

a) Encroachment Agreement Policy

F. COUNCIL, COMMITTEES AND CORRESPONDENCE

1) Council Reports

a) Jeff Ludwigb) Ed Thiessenc) Jim McLeod

2) Committee Reports

a) Julie Maplethorpe, Summer Village of Jarvis Bay• Sylvan Lake Library Board

3) Upcoming Meetings

a) Council Meeting – May 29, 2020

H. OPEN MIC

I. ADJOURNMENT

NORGLENWOLD ACTION ITEMS

COUNCIL DATE TASK ASSIGNED TO STATUS DUE DATE COMMENTS 1-31-20 LUB rewrite Tanner/ Kara In progress 3-27-20 Provide actual costs of each set

of stairs individually Chris Complete 4-24-20

3-27-20 Inspect 145 lakeshore development

Kara Complete 4-24-20

3-27-20 ICF (TSL) amendments Tanner In progress 4-24-20 3-27-20 Recreational agreement (TSL)

amendments Tanner In progress 4-24-20

3-27-20 Repair stairs between 59 & 61 Grand Avenue

Chris In progress 4-24-20

Summer Village of Norglenwold Regular Meeting Minutes

March 27, 2020

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Minutes of a Regular Council Meeting of the Summer Village of Norglenwold, Province of Alberta, held March 27, 2020 in the Summer Village Administration Office at Sylvan Lake, Alberta.

IN ATTENDANCE Mayor: Jeff Ludwig via Zoom Deputy Mayor: Ed Thiessen via Zoom Councillor: Jim McLeod via Zoom CAO: Tanner Evans via Zoom Public Works Coordinator: Chris Loov via Zoom Accounting Technician: Tina Leer via Zoom Junior Development Officer: Kara Kashuba via Zoom Recording Secretary: Teri Musseau Gallery: Lloyd Ackerman via Zoom

Cathy Ackerman via Zoom

CALL TO ORDER The Meeting was called to order at 9:01 a.m. by Mayor Ludwig.

AGENDA APPROVAL

NGC-20-041 MOVED by Councillor McLeod that the agenda be adopted as amended:

ADDITION:

F.1.A-1 Recreational Agreement with Town of Sylvan LakeF.1.C. Tax DeferralH.2. Closed Session

DELETION:

D.1. Metrix Group Delegation CARRIED

CONFIRMATION OF MINUTES

NGC-20-042 MOVED by Deputy Mayor Thiessen that the minutes of the Regular meeting of Council held on February 20, 2020, be approved as presented.

CARRIED

NGC-20-043 MOVED by Deputy Mayor Thiessen that the minutes of the Municipal Planning Commission meeting of Council held on February 20, 2020, be approved as presented.

CARRIED

INFORMATION ITEMS

NGC-20-044 MOVED by Mayor Ludwig that the following information items be received as information:

1) Administrator’s Report2) Accounts Payable Report3) Financial Report4) Public Works5) Development Update6) Regional Assessment Review Board

CARRIED

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March 27, 2020

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REQUESTS FOR DECISION

COUNCIL & LEGISLATIVE Intermunicipal Collaboration Framework with the Town of Sylvan Lake NGC-20-045 MOVED by Councillor McLeod that Council table the Intermunicipal

Collaboration Framework with the Town of Sylvan Lake for additional information.

CARRIED Recreational Agreement with the Town of Sylvan Lake NGC-20-046 MOVED by Councillor McLeod that Council table the recreational

agreement with the Town of Sylvan Lake for further consideration. CARRIED Wildrose Assessment NGC-20-047 MOVED by Deputy Mayor Thiessen that Council table the Wildrose

Assessment Contract for further information. CARRIED

Tax Payment Deferral NGC-20-048 MOVED by Mayor Ludwig that Council formulate a plan to deal with

tax payment deferrals requests. CARRIED

PUBLIC WORKS Mowing Contract Council break at 11:00 a.m. Council reconvened at 11:04 a.m. with the same people as at the beginning of the meeting. NGC-20-049 MOVED by Councillor McLeod that Council enter into a 1-year contract

with Gelowitz Mowing Services for a cost of $1,500.00 with an additional $150 for trimming bi-weekly.

CARRIED

PLANNING & DEVELOPMENT Encroachment Agreement Policy NGC-20-050 MOVED by Mayor Ludwig that Council table for additional information

on current encroachments. CARRIED

COUNCIL REPORTS NGC-20-051 MOVED by Councillor McLeod that the Council and Committee reports

be accepted as information: Mayor Ludwig

• Regional Mayors conference call Deputy Mayor Thiessen

• No Reports Councillor McLeod

• No Reports

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March 27, 2020

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Anne Zacharias, Summer Village of Birchcliff

• Parkland Regional Library Board CARRIED NEXT MEETING NGC-20-052 MOVED by Mayor Ludwig that the next meeting of Council be held on

April 24, 2020 at 9:00 a.m. CARRIED OPEN MIC Susan Melanson

• Why was work done cutting down trees and was it put out to tender?

• Any plans to annex land behind Honeymoon Drive (Lyle’s Landing)?

Chris Loov, Kara Kashuba, Susan Melanson and Lloyd Ackerman left the meeting at 11:44 a.m. CLOSED SESSION NGC-20-053 MOVED by Mayor Ludwig that Council move to a closed session to

discuss information harmful to personal privacy as per FOIP Section 17, at 11:44 a.m.

CARRIED NGC-20-054 MOVED by Mayor Ludwig that Council return to an open meeting at

12:35 p.m. CARRIED NGC-20-055 MOVED by Mayor Ludwig that Administration bring forward the Local

Improvement Levy Shortfall as an agenda item to the next Council meeting for discussion.

CARRIED ADJOURNMENT NGC-20-056 MOVED by Mayor Ludwig that being the agenda matters have been

concluded, the meeting adjourned at 12:37 p.m. CARRIED

__________________________________ MAYOR LUDWIG, MAYOR

__________________________________ TANNER EVANS, CAO

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April 16, 20

Summer Village of Norglenwold

March 27, 2020

Finance & Administration

Request for Decision

Agenda Item: Delegation – Metrix Group

Background: The 2019 audit has now been completed. Phil Dirks from the Metrix Group will be zooming in to present the 2019 audited financial statements and answer any questions you may have.

Options for Consideration: Council accept the 2019 audited financial statements as presented and authorize the Mayor to sign the financial return.

Administrative Recommendations: Council accept the 2019 audited financial statements as presented and authorize the Mayor to sign the financial return.

Authorities: MGA Section 281(1) The auditor for the municipality must report to the council on the annual financial statements and financial information return of the municipality.

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Administration and Finance

Council Date: April 24, 2020

Information Item

Agenda Item: Accounts Payable Update

Background: Total payables processed and presented to Council $ 22,772.77 The following list identifies any payments over $3,000:

1. Al’s Bobcat & Trucking $ 5,662.65 a. Sanding Feb 18-March 15

Administrative Recommendations: Council to accept as information.

Authorities: MGA 207 (c): The chief administrative officer advised and informs the council on the operations and affairs of the municipality.

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April 16, 20


April 24, 2020

Finance

Information Item

Agenda Item: Financial Report

Background: Administration would like to provide the following Financial information to Council.

Options for Consideration: • The Operating Budget Report to March 31, 2020(Quarterly financials will be reported at the next meeting of Council after AuditFindings have been presented.)

• Council Expense Claims to March 31, 2020- Jeff Ludwig - $758.35- Ed Thiessen - $507.08- Jim McLeod (February) - $300.00- Jim McLeod (March) - $200.00

Administrative Recommendations: 1) That Council review Financial Report and accept as information.

Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality"

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Report Date2020-04-15 2:52 PM

Revenue10't-000-1 10 - Taxation101-000-510 - Taxes Penalties & Cos101-103-130 - Dl Designated lndustrial112-000-410 - Sale of Services & Su1 12-000-540 - lnterest Charges112-000-550 - Return on lnvestments1 12-000-570 - Other Revenue112-OAtu--74A - MSI Operational1 12-000-840 - Franchise Fees121-000-530 - Fines Provincial Coll142-000-510 - Wastewater Usage Char142-000-511 - Wastewater Offset161-00M10 - Certificates Complian161-000-510 - lnspection Fees1 61 -000-520 - Development PermitslA161-000-590 - Encroaehment Fees

Total Revenue:

ExpendlturesCouncil and Legislation211.1A1-15O - Remuneration Mayor21t1At21A - T&S Mayor211-1A245A - Remuneration Deputy Mayor211-102-210 - T&S Deputy Mayor21 1-103-150 - Remuneration Councillor211-103-210 - T&S Councillor211AAr212-R&CASVA211-202-212 - R&C AUMA211-301-22A - AUMA211-3A2-22A -ASVA211-303-220 - FCM211-3M-22D - Mayors and Reeves

Total Council and Legislation:

Adminlstration212-1DA41D - Salaries212-1AA.13O - Training212-1OA-14O - Benefits21 2-100-210 - Travel & Subsistence212-1DA-211- WCB212-1W-266 - PW Fleet21 2-2AA-21 5 - Postage/FreighUCouri212-200-500 - Printing Costs212-209-510 - Office Supplies21 2-340-217 - Phone/FarCl nternet21 2-3OO-248 - Computer SoftwarelMtn212-3OU247 - lT Equipmentn2-3A0-250 - Facility lmprovements21 2-300-255 - Facility Maintenance212-30&263 - Condominium Costs21 2-30U265 - Equipment Maintenance

Summer Village of NorglenwoldOperating Budget

For the Period Ending March 31, 2020

Budget YTD

Page 1

$Rem %Rem

477,510_847,500.00

40.55229.60220.00

35,700.002,296.O4

13,560.005,572.911,671.97

s1,800.003,700.00

255.00

1,114.583,060.00

100.31

(477,510.80) 't00.00-

1,737.98 23.17(40.s5) 100.00-

re.60) 34.67-(21s.00) 97.73-

{27,755.14\ 77.75-(2,296.M) 100.00-

(13,560.00) 100.00-(3,051.14) 54.75-(1,671.87) 100.00-

(91,800.00) 100.00-(3,700.00) 100.00-

(55.00) 21.57-(es2.79) 85.48-

(2,760.00) s0.20-7S9.69 797.22

9,237.98

150.005.00

7,944.86

2,521.77

200.00161.79300.00900.00

644,331.66 21,421.40 (622,910.26) S6.68.

10,200.00

2,040.007,6s0.001,530.007,650.001,530.00

867.001,020.001,071.00

9't8.00155.00100.00

1,880.00551.33700.00

14.16700.00

7.08

1,064.18975.00

8,320.00 g'.t.57

1,488.67 72.978,950.00 90.85'1,515.&4 99.076,950.00 90.851,522.92 9S.54

867.00 100.001,020.00 100.00

6.82 0.64(57.00) 6.21-155.00 100.00100.00 100.00

3{,731.00

133,189.623,137.446,020.503,370.581,530.602,119.892,421-772,421.772,845.752,472.451,816.33

s68.71968.71

1,6A4.421,27',1.43

514.63

5,891.75

30,1S0.301,803.74

899.13279-45258.11

33.22?22.94295.98708.98285.19367.13529.98707.99370.08

28,839.25 83.0't

102,999.32 77.331,333.70 42.515,121.37 85.073,091.53 91.721,272.49 83.142,086.67 98.432,198.83 90.792,125.79 87.782,'.136.77 75.092,187.26 88.471,M9.2A 79.79438.73 45.2926A.72 26.91

1,23/.34 76.9s1,27',t.43 100.00

514.63 100.00

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Report Date2020-tN-15 2:52PM

212-300-270 - Equipment Rental21 2-300-500 - Development Contingency21 2-300-51 0 - Administrative Contin212-300-515 - Fleet Replacement Reserve21 2-300-540 - Utilities212400-216 - Coffee with Council21240A-217 - Data Plan2'l 2-40D-22O - Election Expensesltulee21240A-221 - Bank Fees21 24OA -222 - Advertisi n g

2124AO-23A - Legal Fees

212400-231- Audit Fees212400-232 - Assessment Fees212-40A-233 - Acounting Software212-4AA-275 - Municipal lnsurance2124AO-91A - Tax Changes2124A2AZA - Donations to other

Total Administration:

Protective Services223-000-200 - Contract Fire Service224-000-200 - Emergency Management224-000-201 - Safety Equipment225-000-200 - Policing Costs226-000-200 - Enforcement

Total Protective Services :

Public Works232-000-200 - Green Space Program232-AAA-24O - Hazardous Trees232-000-250 - Road Maintenance Program232-000-255 - Plowing Program232-000-265 - Slgn Program232-000-530 - Ditch & Culvert Progr232-00&545 - Utilities242.0,AO-25A - SLR WasteWater Commis242-AOO-251 - SLR Water Commission242-AOO-?55 - Maintenanee Program242-000-260 - Usage Fees243-000-200 - Contracted Garbage243-OAA-27A - Recycling Program

Total Public Works:

Planning and Development261-000-115 - rDP (RDC & TSL)261-O0O-200 - Planning

261-00A-215 - SuMivision AppealBozil-AA0-ZzA - MunicipalPlanning Co

Total Planning and Develcprnent:

Recreation

Summer Village of NorglenuroldOperating Budget

For the Period Ending March 31, 2020

Budget YTD

Page 2

$Rem %Rem

998.983,533.162,967.851,130.61

1,271.431,530.001,836.001,530.005,100.001,530.00

20,400.007,692.007,700.001,838.606,120.00

510.001,020.00

231.41

211.98533.18

501.84

497.M

154.37

2,',t25.OO

5,804.89

100.00

767.57 76.843,321.18 94.002,4?1.67 82.031,130.61 100.00769.59 60.53

't,530.00 100.001,338.36 72.901,530.00 100.004,945.63 96.971,530.00 '100.00

20,400.00 100.007,692.00 100.005,575.00 72.401,838.60 100.00

315.1 1 5.1 5

510.00 100,00s20.00 s0.20

233,383.23

19,380,001,530.00

510.0011,469.0027,000.00

47,112.13

687.96

186,271.10 79.81

18,692.04 96.451,s30.00 100.00

510.00 100.0011,469_00 100.0027,000.00 100.00

59,889.00

21,500.008,000.00

25,265.0022,440.O0

2,050.008,680.00

765.008,486.292,000.00

18,360.0095,468.0037,740.0018,360.00

687.96

300.003,055.001,193.00

'16,445.50

429.06

221_33

6,138.002,422.32

59,201.04 98.85

20,825.00 96.864,945.00 61,8't

24,O72.A0 9s.285,994.50 26.711,620.94 79.078,680.00 100.00

543.67 71.078,486.29 100.002,000,00 100.00

18,360.00 100.0095,468.00 100.0031,602.00 83.74M,224-28 77,45

2e9,114.29

10,200.005,r00.001,020.001,020.00

30,204.21

258.33

100,00

236,817.68 88.00

9,941.67 97.475,100.00 100.001,020.00 100.00

(2,930.10) 287.26-

17,340.00 s58.33 13,131.57 75.73

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Report Daie202G.O4-15 2;52 PM

272{,04-220 - FC$S Grant272-000-250 - Buoy Programs274-000-850 - Parkland Regional Lib274-000-510 - Operational Recreation Grants - ICF

Total Recreation:

Environment243-1A2450 - Red Der RiverWaters273-100.150 - Environmental Projects SLMC & Env273-000-76{ - Team Up to Clean Up

Total Environment:

Total Expenditures:

Surplus / Deficit

Summer Village of NorglenwoldOperating Budget

For tle Period Ending March 31, 2020

Budget YTD

Page 3

$Rem %Rem

1,530.003,060.002,334.15

20,400.00583.54

'1,530.00 100.003,r)60.00 100,00'r,750.61 75.00

20,400.00 100.00

27,324.15

510.001,020.001,020.00

583.54 26,74A-61 97.86

510.00 100.001,020.00 100.001,020.00 100.00

2,550.00 0.00 2,550.00 100.00

644,331.67 &4,&i7.92 553,551.25 85.S{

(0.0{} (63,416.52) {69,359.01} ffi.##.

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@rygn*old councir Expense claim Form

NAME: Jeff LudwigPlease follow the below steps for theformulas to work correctly.1. Save this document to your desktop.2. Right click the document, hover yourmouse over "open with" then select"Adobe Acrobat".

pOSITION: Mayor

MONTH ENDING: March-2020

Village Business

DATE EVENT TIME SPENT CUIM TOTAL

3111120 CenFal Mayors Meeting 3 Mayor $ rzo.oo

3t20t20 JSC HR Meeting with CAO 3 Mayor $ rzo.oo

3t23t20 Joint Services Commlttee 1.5 Mayor $ rzo.oo

3t24t20 Regional Mayors Conference Call 1.5 Mayor $ rzo.oo

3D5t20 Prep Time 4 Mayor $ rzo.oo

3127t20 Regular Council 2.5 Mayor S 12o.oo

3t27t2o AUMA Covid-1 9 Teleeonference 1.5 Tiffe $ o.oo

Select Event T-rtle $ o.oo

Select Event Tltle S o.oo

Select Event Tifle S o.oo

lf event is other please type it in. $ zzo.oo

Travel

DATE EVENT RETURN TRIP TOTALS (KM) RATE TOTAL

3t11120 Central Mayors Meeting 65.00 $0.59 S aa.as

3t2At20 JSC HR Meeting with CAO $0.59 $ o.oo

3t23t20 Joint Services Committee $0.59 $ o.oo

3t24t20 Regional Mayors Conbrence Call $0.59 S o.oo

3t25t20 Prep Time $0.59 S o.oo

3t27120 Regular Council $0.59 $ o.oo

3t27t20 AUMA Covid-l 9 Teleconference $0.s9 $ o.oo

Selec{ Event $0.s9 S o.oo

Select Event $0.59 S o.oo

Select Evenl $0.59 $ o.oo

S sa.ss

Other Expenses

DATE EXPENSE SUBTOTAL 6.5.r TOTAL

$ o.oo

$ o.oo

$ o.oo

$o.oo

MAYoR: leff!!qy!gC,A.O: TOTAL PAYABLE:9 756'35

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@ffi8n*dd council Expense claim Form

NAME: Ed Thiessen

pOSIT;ON: Deputy Mayor

Please follow the below steps for theformulas to work correctly.1. Save this document to your desktop.2. Right click the document, hover yourmouse over "open with" then select"Adobe Acrobat".


Village Business

DATE EVENT TIME SPENT CUIM TOTAL

2t28t20 Municipal Planning Commission 1 Deputy Mayor S too.oo

2128120 Regular Council 3 Deputy Mayor S t oo.oo

2n5t20 Prep 1 Deputy Mayor S roo.oo

3t24t^A Prep 1 Deputy Mayor S roo.oo

3127t20 Regular Councit 3 Deputy Mayor 5100.00Selecl Event Title S o.oo

Select Event Title S o.oo

Select Event Tifle S o.ooSelect Event Tifle $ o.ooSelecl Event True S o.oo

lf event is other please type it in $soo.oo

Travel


2t28t20 Municipal Planning Commission 12.00 $0.59 Sz.oaz28t20 Regular Council $0.59 So.oo2t25t20 Prep $0.59 S o.oo

3t24t20 Prep $0.59 S o.oo

3t27t2A Regular Council $0.59 So.ooSelect Event $0.59 s 0.00

Select Event $0.59 5 o.oo

Select Event $0.s9 $ o.oo

Select Event $0.59 5 o.0o

Select Event $0.59 5 o.oo

Sz.oe

Other Expenses

DATE EXPENSE SUBTOTAL G.S.T TOTAL

S o.oo

S o.oo

So.oo

$ o.oo

MAYOR:

C.A.O: TOTAL PAYABLE:5 507'08

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@ggn*rcld council Expense claim Form

NAME: Jim Mcleod

pOSITION: Councilor

Please follow the below steps for theformulas to work correctly.1. Save this document to your desktop.2. Right click the document, hover yourmouse over "open with" then select"Adobe Acrobat".

MONTH ENDING : February-202O

Village Business

MAYOR:

C.A.O:

DATE EVENT TIME SPENT CLAIM TOTAL

v28t2B Regular Council Councillor $ roo.oo

2p8t2A Prep Time Councillot S roo.oo

2n8t2A Municipal Planning Commission Councillor $ roo.oo

Seleet Event Title S o.oo

Select Event Title S o.oo

Select Event Title $ o.oo

Select Event Tifle $o.ooSelect Evenl Trtle $ o.oo

Sehct Event Trtle $ o.oo

Selecl Event Tine 5 o.oo

lf event is other please type it in. $ soo.oo

Travel


2t28DA Regular Gouncil $0.59 $ o.oo

2J28fto Prep Time $0.59 S o.oo

2t2A2A Municipal Planning Commission $0.59 $ o.oo

Select Event $0.5e 5 o.oo

Select Event $0.59 $ o.oo


Selecl Evenl $0.5s $ o.oo

Selec;t Event s0.59 $ o"oo

Select Event s0.59 $o.ooSelect Event $0.59 $o.oo

So.oo

Other Expenses

DATE EXPENSE SUBTOTAL 6.5.r TATAL

$ o.oo

$ o.oo

$ o.oo

$o.oo

TOTAL PAYABTE:5 3oo'00

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@regnwold councir Expense ctaim Form

NAME: Jim McLeod

pOSITION: Councilor

Please follow the below steps for theformulas to work correctly.1. Save this document to your desktop.2. Right click the document, hover yourmouse over "open \Mith" then select"Adobe Acrobat".


Village Business

DATE EVENT TIME SPENT CLAIM TOTAL

Regular Council Councillor $ roo.oo

Prep Time Councillor $ roo.oo

Seleci Event Tiile S o.oo

Select Evenl Tifle So.ooSelect Event Ttle S o.oo

Select Event Title $ o.oo

Select Event Tite So.ooSelec{ Event T.ifle So"ooSelect Event Title $o.ooSelect Event Title $ o.oo

lf event is other please type it in. $zoo.oo

Travel

DATE EVENT RETURN TRIP TOTALS (KM} RATE TATALRegular Council $0.5e $ o.oo

Prep Time $0.s9 5 o.oo

Select Event s0.59 $ o.oo


Selec{ Event $0.59 $ o.oo

Seled Event $0.59 $ o.oo



Selecl Event $0.59 So oo


$o.oo

Other Expenses

DATE EXPENSE SUBTOTAL 6.5.r TOTAL

$ o.oo

$ o.oo

$o.oo

$o.oo

MAYOR:

C.A.O: TOTAT PAYABLE:9 200'oo

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April 24, 2020

Planning and Development

Information Item

Agenda Item: Development Update

Background:Development Permit Update: Currently there are 51 development permits issued in the Summer Villages (20 in Birchcliff, 2 in Half Moon Bay, 11 in Jarvis Bay, 7 in Norglenwold, and 11 in Sunbreaker Cove).

The following is the list in Norglenwold:

1. 99 Grand Avenue Det. Gar., Dwell. Add. & Retain. Wall 2. 111 Grand Ave Lakeside Stairs 3. 28 Rustic Crescent Mechanized Grading 4. 85 Grand Ave Retaining Walls 5. 87 Grand Ave Retaining Walls 6. 141 Grand Ave Demolition and Dwelling 7. 133 Grand Ave Home Occupation

83 Grand Ave (retaining wall) was recently closed.

Complaints Update: 1. 53 Grand Avenue - Complaint - Enforcement

a. Driveway constructed without Permit. ($10,500 in legal fees so far)

Administrative Recommendations:Council to accept as information.

Authorities: Land Use Bylaw #208/13.

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March 24, 2020


Finance


Agenda Item: Local Improvement Levy Shortfall

Background: On August 29, 2008, Council passed Bylaw 190-08 to impose a local improvement tax for the installation of a Municipal Wastewater Collection system. This Bylaw addresses a 10 year local improvement (LIL) tax which would be paid in equal payments during each year over which the cost of the Local Improvement project would be amortized commencing in 2009.

The annual unit rate per property would be payable at a rate of 12% per annum and be $889.70 per residence. Alternatively, residents had the option of paying their portion in one lump sum. Thirteen properties signed the Local Improvement Levy and have been paying the $889.70 on their taxes since 2009.

However, as the last year to pay the 10 year commitment ended in 2019, it became apparent that this LIL had not been fully collected in it’s entirety. Administration and the Auditor looked into this shortfall and it was found that the LIL had not been collected in 2011 nor 2012.

The remaining shortfall of this LIL is currently $14,891.45.

Options for Consideration: 1) Amend Bylaw 190-08 to add an additional 2 years to collect remainder of LIL on

the 13 properties. Notification would need to be given to these residences, somenot being the original signors.

2) To write off this outstanding historical debt due to past Administative error.

Administrative Recommendations: 1) That Council review, discuss and provide provide direction on this shortfall.

Authorities: Pursuant to the Municipal Government Act, Chap. M-26.1 and amendments thereto, a municipal government may pass a by-law to construct, control, and operate a sewer utility for the purposes of providing residents and consumers of a municipality with the disposal of sewage wastes, charging such rates and fees as deemed necessary.

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SUMMER VILLAGE OF NORGLENWOLD

BYLAW 190-08

A BY-LAW OF THE SUMMER VILLAGE OF NORGLENWOLD TO AUTHORIZE A

LOCAL IMPROVEMENT IN RESPECT OF LANDS BENEFITING FROM THE

INSTALLATION OF A MUNICIPAL WASTEWATER COLLECTION (THE “LOCAL

IMPROVEMENT PROJECT”)

WHEREAS the Local Improvement Project has been authorized by the municipal Council of

the Summer Village of Norglenwold as a local improvement project as described in Schedule

“A” attached hereto and forming part of this By-Law;

AND WHEREAS the lands that will benefit from the Local Improvement Project are described

in Schedule “B” attached hereto and forming part of this By-Law and shall bear the local

improvement tax imposed by the By-Law;

AND WHEREAS the persons and corporations listed in Schedule “B” and there successors in

title shall pay the local improvement tax established by the By-Law in equal instalments over

the period which the cost of the Local Improvement Project will be spread;

AND WHEREAS the local improvement tax is to be based on assessments prepared in

accordance with Part 9 of the Municipal Government Act R.S.A. 2000, c.M-26;

AND WHEREAS the estimated cost of the Local Improvement Project is $2,960,000.00;

AND WHEREAS the cost of the Local Improvement Project will be spread over TEN (10)

years;

AND WHEREAS funding for the Local Improvement Project shall include $919,941.00 from

the Local Improvement Tax in the Summer Village of Norglenwold, $1,600,000.00 from the

Canada-Alberta Municipal Infrastructure Program, $303,500.00 from the Alberta Municipal

Infrastructure Fund, and $136,559.00 from the Summer Village of Norglenwold, Municipal

Sustainability Fund.

THEREFORE, THE COUNCIL OF THE SUMMER VILLAGE OF NORGLENWOLD

DULY ASSEMBLED ENACTS AS FOLLOWS:

1. A local improvement tax levy is hereby imposed at the rates and on the lands described in

Schedule “A” attached hereto and forming part of this By-Law.

2. The local improvement tax hereby imposed shall be paid in equal payments during each

year over which the cost of the Local Improvement Project will be amortized, being TEN

(10) years commencing in 2009.

3. Annual unit rate per property to be payable for a period of 10 years calculated at 12% per

annum will be $889.70.

4. Notwithstanding Section 2 above, the Persons liable to pay the local improvement tax will

have the option of paying, in advance, their portion of the costs of the Local Improvement

Project in one lump sum payment.

5. The By-Law shall take effect on the date of the final passing thereof.

DONE AND PASSED in open Council assembled at the Summer Village of Norglenwold, in

the Province of Alberta, this 25th day of April, A.D., 2008.

Read a first time this 25th day of April, A.D., 2008.

Read a second time this 29th day of August, A.D., 2008.

Read a third time with the unanimous consent of the Council Members present and finally

passed this 29th day of August, A.D., 2008.

_____________________________________

MAYOR

______________________________________

ADMINISTRATOR

F-1-A

Page 2 of 2

April 16, 20


April 24, 2020

Finance


Agenda Item: Amended Budget 2020

Background: Administration would like to provide the following amended 2020 Budget to Council. This Budget has been reduced by $14,700 due to possible Covid 19 implications. This reduction creates a 0% increase to Municipal taxation for 2020.

Options for Consideration: 1) That Council review and discuss the amended operating budget informationprovided.

Administrative Recommendations: 1) That Council approve the 2020 budget as provided.

Authorities: Section 242(1) of the Municipal Government Act, R.S.A. 2000, c M-26, provides that Council must adopt an operating budget for each calendar year.

F-1-B

Page 1 of 11

Norglenwold

Budget 2020- 2023

lnitialEntry: oc.22lL9CAO Review Dec 10119

AT Check Dec 10/19Council Review Dec 20/19Amended Feb28l2AASFF/Assessments/Dl Entered Apr UZO

Approved December 20, 2019

Amended February 28, 2020Covid 19 Amended April 24 2020

E-1-B

Page 2 of 11

Budget Summary

Revenue

Taxation

AdministrationProtective Services

Public WorksPlanning and Development

Taxation and Operating Revenue

Alberta Requisitions

Capital Revenue

Total Revenue

Expenses

Council& Legislative

AdministrationProtective Services

Public Works

Planning & DevelopmentRecreation & Planning

EnvironmentOperating Expenses

Alberta Requisitions

CapitalProjectsTotal Expen*s

S +e2,811.30

S os,1rg.6o

$ r,67L.97

S gs,soo.oo

S, 4,sa9.89

S 629,631.67

S sr0,624.18

s s6,000.00

s 7,232255.85

S g+,73L.N

S 219,683.23

5 sg,8ag.oo

$ zss,LL4.29

s 12,340.00

S zt,3z4.L5

S, _ ,2,sso.ooS 629,631.62

$ sro,6?4.18S s6,ooo.oo

s L232,255.55

E-1-B

Page 3 of 11

Account #

101-000-1x0

L01-000-510

101-103-X30

112-000-550

112-000-410

112-000-540

112-00U-840

112-000-570

112-000-760

LL?-AO1--I40

Total Admihistration

D€partment / Description

AdminlstmtlonTaxation

Penalties

Dl Designated lndustrialReturns on lnvestmentsSales of Services and Supplies

lnterest Charges

Franchise Fee

Other Revenue

Grant Revenu€

Transfer from reserve/taxationf util ity bill

MSI Operational

Protective Ssrvlces

Public Works

2019 Budget 2020 Budget 2021 Budget

495,058.31

7,650"00

40.55

36,414.00

234.20

221.00

5,684.37

7,34L.96

2022 Budget 2023 Budget

513,281.08 s s36,s12.65

s

s

s

$c

5

s

$

$

s

s

$

$

$

5

$

$

$

$

s

3,824.54 s40.s5 $

35,000.00 $

22s.10 $

220.00 $

5,463.54 $

2,251.02 $

13,151.00 $

10,000.00 $

5$,014.39 $

1,639.09 $

1,639.09 $

e2,500.00 $

11,566.00 $

57,000,00 s

16L066.O0 $

2s0.00 $

3,000.00 s7,092.73 5

98.35 ss

4,44t,O7 $

700,160"55 $

7,500.00 $

40.05 $

35,700,00 $229.60 $

22o.oo $s,572.91 $

2,296.04 $

-513,560.00 $

527,919,90 $

t,671.87 *1,671,87 $

91,800.00 $-)3,700,00 s

95,500,00 $

2ss.0o $

3,060.00 $

L,114.58 $

100.31 $-$

4,529.89 $

629,631.5? $

-(13,831.20 $

562/85.58 $

1,705.31 $

1,705.31 $

91,800.00 $-$

3,774.OA $

85,574,00 $

260.10

3,151.80

L,].'36.87

!o2.32-$

4,651.09 $

664,415.98 $

7,803.00 s40,55 $

37,142.28 $

238.88 $

222.00 $

5,798,0s s2,388.80 $

-$14,LO7.82 $

581,022.47 $

L,739.42 I1,739.4t $

91,800,00 $a-)

3,849.48 5

95,649.43 $

26s.30 $

3,246,35 s1,159.61 5

104.36 $-$

477s,63 $

683,187.00 s

7,959,06

4L.55

37,885.13

743.66

223.00

5,914.01

2,436.57

14,389.98

605,605.62

L,774.20

1.,774.20

91,800,00

3,926.47

95,726.47

270,61

3,343.74

1,182.80

105,45

4,903,51

708,009,91

121-000-530 Collected Fines

Total Prot6ctive Se rvices

142-000-510 Residential Wastewater Usage Levy

101-000-120 Sewer Local lmprovement Levy

Taxation or increase bill

Total Fubllc Works

161-000-410

161-000-520

161-000-510

161-000-590

161-000-840

Total Plannlng and 0ev6lopment

Totel Revenue

Planning and DevelopmentCompliance Certificates

Development Permits / Appeal feeslnspection Fees

Encroachment Fees

Development Servlces

$

$

E-1-B

Page 4 of 11

Account #

2Lt211-101-150

211-1.02-150

211-103-150

Tatal Remunerotion

?1:--'lat-zla211-702-2LO

21L-1A3-2LO

Tot*l Travel and Subsistenre

Department / DescriptionCouncil

Remuneration

MayorDeputy MayorCouncillor

Travel and Subsistence

MayorDeputy Mayor

Councillor

$

$

s$

$

$

$

5

s

$

s(

$

$

$

s

2020 Budget

10,200.00

7,650.00

7,650.0025,544.04

2,040.00

L,530.00

1,530.005,144.04

867.00

L,020.00

i",&87.4$

2021 Budget 2922 Budget

1o,4o4.oo $ 10,612.o8

7,go3.oo $ 7,959.06

7,803.00 $ 7,959.06

26,A1A.A$ $ 26,fiA.20

2023 Budget

$ t0,824.32

$ 8,118.24

$ 8,118.24

s ?"7,A60^80

2tt-2at-2t22tt-202-212

Registration & Conventions

ASVA Conference

AUMA Conferences

$

.$

$

s5

2,080.80 sL,560.60 $

1,560.50 $

5,202.frA $

884.34

1,040.401,924.74

LA92.42 se36.36 $

155,00 $

1oo.oo $2,28i.V8 s

35,420.52 s

2,122.42 $

1,591.81 $

1,591.81^ 5

5.306.04 s

902.03

L,A67.2L

L,963.23

!,114.27 ssss.oe $1ss.oo $

100.00 $2,i24.i6 $

35,123.83 $

2,L64.86

1,623.65

1,623.655,412.n 6

92A.O7

1,082.43

2,A02.54

1,1.36.55

974.19

155.00

104.00) eqa 7a

36,845.21

$

ss

$

s

"$Tota I Re gi stt'atian s n d Ca nve nt is n s

Memberships

211-3A1--220

2tL-302-2202tL-3A3-220zrt-}CI4-220'lotaI t\/tembershlps

Total Council

AUMA Membership

ASVA Membership

FCM Membership

Mayors & Reeves Membership

s

$

$

s.$

$

L,071.00 $e18.00 s

1ss.00 s

100.00 s2,244.ACI ,$

34,731.00 $

E-1-B

Page 5 of 11

Account #

212-L212-L0A-LLA

212-100-130

ZL?-LOO-2LO

212-L00-zl1.212-100-256

212-1rAO440

Totol Personnel

212-2

212-20A-2,5212-200-s00

212-200's10Total Consumobles

212-3

212'EAA-2fi212-300-540

212-300-250

212-300-255

212.300-263

2L2-700-240

212-300-

2L2-300-2.42

212-300-265

212-3A0-270

2L2-340-

212-300-510

Department / Description

AdministrationPersonnel

Salaries

Training

Travel & Subsistence

WCB

PW Fleet

Benefits

Consumables

Postage / Freight / Courier

Printing costs

Office Supplies

Facilities & Equipment

Phone / Fax/ lnternetUtilitiesFacility lmprovementsFacility MaintenanceCondominium Costs

Computer Software / Mtnce Agreement

Fleet Replacement Reserue

IT Equipment

Equipment Maintenance

Equipment Rental

Development Contingency

Admi nistrative Contingency

202L Budget 2022 Budget 2023 Budget

1.9,909.08 s 20,307.27 s 2A,773.47

2020 Budget

L9,518.71 sTotal Focilities & Equipment

2020-04-15 Operating Expenses 2of6

E-1-B

Page 6 of 11

Account #

2L2-4

2t2-4A0-224212-4AA-2L6

2L2-402-224

212-400-227

212-4AO-222

212-4AA-234

212-4AA-231

212-404-232

21.2-4AA-233

2L2-400-2L7

21"?-400-275

212-4c0-9LA

Totol Specific

Total Administration

Department I DescriptionMunicipal Specific

Election Expenses/Meetings

Coffee with Council

Donations to other organizations

Bank Fees

Advertising

Legal Feesl

Audit Fees

Assessment Fees

Accounting SoftwareData Plan

Municipal lnsurance

Tax Changes

2020 Budget

1,530.00

L,530.00

L,020.00

5,100,00

1,530.00

20,400,00

7,692.04

7,704.44

1,838.60

1,836,00

6,120.00

510.00

42,14b.64

218,683.?3


$ 1,623.65

$ 1,623.65

s 1,082.43

$ 5,412.L6

$ 1.523.65

s 21,648.64

$ 7,592.00

$ 8,332.31

$ 1,989.58

$ l,gqg.gg$ 6,ag+.59

$ s41.22

60,41"2.26

247,396.79

$

$

$

$

$

$

$

$

$

$

s

$

L,550.60

1,560.50

1,040.40

5,202.00

L,560.60

20,808.00

7,692.00

7,854.00

t,875.37t,872.726,242.40

s20.20

57,788.89

237,897,05

L,591.81

1,591.81

1,061.21

5,306.04

1,591.81

21.,224.L6

7,692.44

8,089.62

1,931.63

1,gLA.t76,367.25

s30.60

58,888.1"2

242,598.45s

$

$

$

5

$

$

$

2020-04-15 0perating Expenses 3of6

E-1-B

Page 7 of 11

Account #

223-000-200

226-OO0-200

224-OO0-2A0

224-OO0-207

224-OA0-

Total Protective Services

Department / DescriptionProtective Services

Contract Fire Service

Enforcement

Emergency Management

Safety Equipment

RCMP Policing Costs

Public WorksMaintenance Programs

Green Space Program

Plowing Program

Road Maintenance Program

Ditch and Culvert Program

Sign Program

Special Projects

Hazardous Trees

Utilities

Waste Water / Water

Maintenance Program

Debenture One - 1 yr onlySLRWW Gov & AdminSLR Water Comm.Wastewater Reserve

Useage Fee

Waste and Recycle

Solid Waste Removal

Recycle

$ 19,380.00 S

$ 27,ooo.oo S

s 1,530.00 $

$ s1o.oo S

$ 1L,469.00 ss$ 59,889.00 $

20,762.95 s 20,566.2L

28,090.80 $ ZA,ASZ.AZ

1,591.81 s 1,623.65

s30.60 $ s$.zz22,937.O0 $ g+,+gr.OO

7t,3L3.L7 $ gS,Ate.Sg

2020 Budget 2O2l Budget 2022 Budget 2023 Budget

L9,767.60 $

27,540.OO s1,560.60 s

52O.2O sL7,ZLS.OO $

66,603.40 $

232-OA0-200

232-000-255

232-000-250

232-000-530

232-OO0-265

232-000-270

232-OO0-240

232-000-545

Totttl Maintenance

s 21,500.00

5 22,440.00

$ 25,265,00

S 8,680.00

s 2,050,00

sS a,ooo.oo

$ 76s.00

S as,7oo.oo

$ 18,360.00 5

$ a,+go.zg $

s 2,000.00 s

$ 95,468.00 $

5 124,31_4.2e ,$

$ 37,740,00 $

$ 18,3co.oo $

$ s6,rco.aa $

Operating Expenses

21,930.00

22,888.80

25,770.30

8,853.60

2,091.00

10,000.00

780,3092,i 14.00

t8,727.20 s

8,656.02 $2,040.00 s

97,377.36 s

n6,8AA.58 s

38,494.80 sL8,727.20 s57,222.0A 5

22,368.60

23,346.58

26,543.4!9,LLg.21

?,132.-82

10,000.00

795.9194,306.52

22,875.97

23,813.51

27,339.7L

9,392.78

2,775.48

10,001.00

811.8296,i50.28

19,707.74 s 19,483.78

8,829.L4 $ 9,00S.722,101.20 s 2,764.24

99,324.91 s 101,3t1.+t

129,i56.99 $ 1i1,965.X.4

39,254,70 $ 40,049.99

L9,LOL.74 s 19,483.78

58,i66.44 5 SS,SSe.tZ

242-OO0-255

242-000-250242-OO0-251

242-OO0-252

242-A00-260

TotalWastevvuter

243-000-200

243-000-270TatalWsstt

2020-04-15 4ofG

E-1-B

Page 8 of 11

rooln

098.160 6|E

$300cotm

QN

G|

oN:irA

rrl6C16 ahT

'N:oor!r{6(\t

tYC

'tl

{,l

UI

otttc(uoxu,rboEP{EOJ

cto

oo-cr u!!0 rol,lrt=

rlle

tat'

NN

oN4A(,t

- r'l

O!f

E0 F

ltF

l

ES

Onl

N(5t\l4t|

tr.9.gI,n0,6coIt!E

Lc,a

I.rt.{I+(3Ior{C

)m

l'i.gG7't,

1+E

P_3

LLor!(J

.l()O<

l*

E-1-B

Page 9 of 11

Account #

261-O00-200

261-000-215

261-000-220

261-O00-1L0

261-000-115

Total Planning and Development

274"000-850

274-000-510

272-000-250

272-OAA-220

Total Rereation and Planning

273-100-150

243-102-750

273-A00-767

Total Environment

Total Operating,Budget.

Department / DesmiptionPlanning and Development

Contracted Planning Services

Subdivision Appeal Board Costs

Municipal Flanning Costs

Development Services

rDP (RDC & TSL)

Recreation and CultureParkland Regional Library

Operational Recreation Grants - ICF

Bouy Programs

FCSS Program

Environment

Environmental Projects (SLMC & Env)

Red Deer River Watershed Society

Team Up to Clean Up

2020 Budget

5,1.00.00

1,020.00

1,020.00

L0,200.00

17,340.00

2,334.15

20,400.00

3,060.00

1,530.00

27,124.t5

5,202.00

L,040.40

1,040.40

10,404.00

17,586.80

2,380.83

20,808.00

3,12'J".20

1,560.50

27,879.63

5,306.04

1,061.21

1",061.21

10,6L2.08

18,040.54

2,428.45

21,224.L6

3,1"83.62

1,591.81

28,428.05

5,4L2.1"6

L,082.43

L,082.43

10,824.32

18,401.35

$ 2,477.a2

5 2L,648.64

$ 3,zq73a$ L,623.65

$ 28,996.61


$

$

$

$

$

$

$

$

$

1,020.00 $

sL0.oo $

1,020.00 $

2,550.00 $

1,040"40 5

52A.2A $

L,A40.4A $

2,601.00 $

t,o6t.2r530.60

1,061.21

2,653.CIz

1,082.43

541.22

L,082.43

2,706.08

$

$

$

$

6.29,631,67 $ ,, 664,415.98 $ 6831187:,00 ,$ 7,08;009;9L

202A-O4-L5 Operating Expenses 6of6

E-1-B

Page 10 of 11

Budget 2020 CALCULATIOT{S FOR TAX RATE

197,470,330.00

$

$

526,940.00

107,997,270.00

tunicipal Operations ilill Rates OnlyRequisitions tue: Alberta scho'oj Fqyndation ASF 2020 201g Difference

Flesidential

Non Residential

Total

Asssed value of all properly as sholam oil the assessrnent ro 1C2,S92,270.00 0.oo

TaxLew

General Municipal $ i162,3,t1.S0

does not contain prqiect I capital component

Total mill rate 0.0023382Revenue $

Total Budget $ 829,631.67

For eouncil's information:Calculations for Asses$nenb is as folloritrs:

Mill rate= Lelnr..reguiredAssessment

= X 10O0

4s$pqsrnent x Mill rate1000

Te(Mill rate = X10t)0

Tax:

Agsessment: % of increase -o.o32%

Roll #100,000.00 0.002338 233.82 Mun.100,000.00 0.000000 0.00 Schoot

IOO,OOO.OO O-OO2337 233-75 Mun-100,000.00 0.000000 0.00 Scfioot

lncrease Assessmentlncrease Taxes

E-1-B

Page 11 of 11


Finance


Agenda Item: Mill Rate Bylaw #256-20

Background: Administration would like to provide the 2020 Mill Rate Bylaw #256-20 for approval.

Options for Consideration: 1) Council review Bylaw #256-20.

Administrative Recommendations: 1) That Council give 1streading to By-Law #256-202) That Council give 2nd reading to By-Law #256-203) Upon unanimous consent by Council to give 3rd and final reading to By-Law#256-20

Authorities: Section 353(1) of the Municipal Government Act, R.S.A. 2000, c M-26, provides that each Council must pass a property tax bylaw annually. Section 353(2) The property tax bylaw authorizes the Council to impose a tax in respect of property in the municipality to raise revenue to be used toward the payment of

(a) the expenditures and transfers set out in the budget of the municipality, and(b) the requisitions

F-1-C

Page 1 of 3

Summer Village of Norglenwold 2020 Property Tax Bylaw

No. #256-20

A BYLAW TO AUTHORIZE THE RATES OF TAXATION TO BE LEVIED AGAINST

ASSESSABLE PROPERTY WITHIN THE SUMMER VILLAGE OF NORGLENWOLD FOR

THE 2020 TAXATION YEAR.

WHEREAS, the Summer Village of Norglenwold has prepared and adopted

detailed estimates of municipal revenue, expenses and expenditures as

required, at the council meeting held on April 24, 2020.

WHEREAS, the estimated municipal revenues and transfer from all sources other

than taxation is estimated at $252,820.37 and the balance of $462,811.30 is to

be raised by general municipal taxation; and

WHEREAS, the estimated municipal expenses (excluding non-cash items) set out

in the annual budget for the Summer Village of Norglenwold for 2020 total

$715,631.67; and

THEREFORE, the total amount to be raised by general municipal taxation is

$462,811.30 and

WHEREAS, the requisitions are estimated to be: Alberta School Foundation Fund

- Residential & Farm Land $514,686.13. - Non-residential $ 1,898.27.

Designated Industrial Property $ 40.05.

Total Requisitions Collected $516,624.45. WHEREAS, the council is authorized to sub-classify assessed property, and to establish different rates of taxation in respect to each sub-class of property, subject to the Municipal Government Act, Chapter M-26, Revised Statues of Alberta, 2000; and

WHEREAS, the assessed value of all property in the Summer Village of Norglenwold as shown on the assessment roll is:

Residential $197,470,330. Non-Residential & Designated Industrial Property $ 526,940. Taxable Assessment $197,997,270. Exempt $ 10,326,480. Total 2019 Assessment $208,323,750.

NOW THEREFORE under the authority of the Municipal Government Act, the Council of the Summer Village of Norglenwold, in the Province of Alberta, enacts as follows:

1. That the Chief Administrative Officer is hereby authorized to levy the following rates of taxation on the assessed value of all property as shown on the assessment roll of the Summer Village of Norglenwold:

F-1-C

Page 2 of 3

Tax Levy Assessment Tax Rate General Municipal

Residential $461,579.58. $197,470,330. 2.3375 Non-Residential $ 1,231.72. $ 526,940. 2.3375 Totals: $462,811.30. $197,997,270.

Alberta School Foundation Fund Residential & $514,686.13. $197,470,330. 2.6064

Farm Land Non-Residential $ 1,898.27. $ 526,940. 3.6024 Totals: $516,584.40. $ 197,997,270.

Designated $ 40.05. $ 526,940. 0.0760 Industrial Property

2. That this bylaw shall take effect on the date of the third and final reading.

READ a first time on this 24th day of April, 2020.

READ a second time on this 24th day of April, 2020.

Given UNAMIMOUS consent to go to third reading on this 24th day of April, 2020.

READ a third and final time on this 24th day of April, 2020.

Signed this 24th day of April, 2020.

______________________________

Jeff Ludwig, Mayor

______________________________

Tanner Evans, C.A.O.

F-1-C

Page 3 of 3

April 14, 2020


April 24, 2020

Planning and Development


Agenda Item: Encroachment Agreement Policy

Background:Last Council meeting the following information was presented to Council, Council directed administration to come back with where current Encroachment Agreements are. The 11 Encroachment Agreements are:

99 Grand Ave – House, shed, sidewalk and railing (expires 2021) 13 Ravenscrag Crescent – Fence and driveway (expires 2022) 367 Last Chance Way – Deck, stairs and shed (expires 2022) 15 Grand Ave – Driveway gate (expires 2021) 359 Last Chance Way – Deck (expires 2021) 151 Grand Ave – Fence, Retaining walls and concrete steps (expires 2021) 349 Last Chance Way – Use of EOS with non-permanent structures (expires 2021) 195 Grand Ave – Sign (expires 2022) 197 Grand Ave – Concrete pedestals (expires 2022) 85 Grand Ave – Retaining Wall (expires 2024) 67 Ravenscrag Crescent – Rock Face (expires 2025)

Current Encroachment Agreement Policy:Under previous administration, residents that obtained an agreement have been charged a flat fee of $30.00 per year for encroachments on Municipal land. As per the Encroachment Policy passed in 2016, there is a formula that is to be calculated to determine this fee and is to be reassessed every five years.

Current Formula: Fee is calculated on actual square foot assessment of adjacent property (i.e. 1200 sq. ft. lot assessed at 16,000 land value – encroachment is 10 sq. ft. (16,000 / 1200 = 13.33 assess value per square foot) (10 x 13.33 = 133.30 encroachment value) times the mill rate for the current year.

Examples of the Calculation: 20,945.49 sq. ft. lot assessed at 597,840 land value – encroachment is 3.62 sq. ft. (597,840 / 20,945.49 = 28.54 assess value per square foot) (3.62 x 28.54 = 103.31 encroachment value) 103.31 x 0.0233 = $2.41 yearly encroachment fee.

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Page 1 of 33

April 14, 2020

9,034.26 sq. ft. lot assessed at 736,860 land value – encroachment is 86.23 sq. ft. (736,860 / 9,034.26 = 81.56 assess value per square foot) (86.23 x 81.56 = 7,032.92 encroachment value) 7,032.92 x 0.0240 = $168.79 yearly encroachment fee.

This formula can be difficult under some circumstances with stairs or older encroachments where we do not have the proper measurements of the encroachment. Administration also feels that this current formula has residents who have a larger lot paying more for the exact same encroachment than a resident with a smaller lot.

Municipal Examples: Lacombe County charges a non-refundable fee of $2,000.00 for a 10-year encroachment agreement, then charged again once expired. (This would be $200.00 per year).

Red Deer County has license to occupy agreements which sometimes comes with a fee (roughly $25.00 year) but moving towards leases and trying to phase out licenses of occupancy.

The Town of Blackfalds does not allow encroachments, if discovered the encroachment is required to be removed.

The Town of Sylvan Lake charges a preparation fee for encroachment agreements of $350.00. No yearly fee.

Staff Involvement: Currently there are 11 Encroachment Agreements in Norglenwold, for dwellings, fences, decks, sheds, stairs, driveway gates, retaining walls, etc. During preparation and yearly review of the agreements, Development, CAO and Accounting is involved.

Options for Consideration: 1. Council to accept as information and continue with current policy. 2. Council to amend policy to charge a base yearly fee of $250.00.

Administrative Recommendations: 1. Council to amend policy to charge a base yearly fee of $250.00 for encroachment

agreements going forward and that come up for review every 5 years. Administration feels $30 does not cover staff time nor the registration fee with Alberta Land Titles. As per the Policy, encroachments should not be allowed, and having a $250 fee may deterrent encroachments going forward.

Authorities: Encroachment Agreement Policy

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Page 2 of 33

THIS ENCROACHMENT AGREEMENT MADE THIS DAY OF , 2016.

BETWEEN:

OWNER NAMES (hereinafter called “the Owner”)

and

THE SUMMER VILLAGE OF NORGLENWOLD (hereinafter called “the Summer Village”)

WHEREAS the Owners are the owners of the following described lands, namely:

PLAN 5116AE

BLOCK 5

LOT 10

EXCEPTING THEREOUT ALL MINES AND MINERALS

(hereinafter called “the Owner’s lands”)

AND WHEREAS the following described lands are under the direction, control and management

of the Summer Village.

Aspen Lane – Road Allowance

(hereinafter called “Environmental Open Space”)

adjacent to the boundary of the Owner’s lands;

AND WHEREAS the owners constructed a house, shed, sidewalk and railing on the

Environmental Open Space, the nature, extent and location of which is designated on the plan

annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has

requested that the Summer Village consent to the location of same;

AND WHEREAS the Summer Village is prepared to approve the request made by the Owner

therein;

NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises,

and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer

Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village

approving the request by the Owner, the parties hereto covenant and agree together as follows:

1. The Summer Village hereby authorizes the Owner’s location of the said encroachment

upon the Environmental Open Space:

(a) so long as the encroachment is maintained in an excellent state of repair and does

not become a hazard to the general public.

99 Grand AveF-2-A

Page 3 of 33

(b) development permit applications are made to the Summer Village and approvals

are obtained from the Summer Village for any maintenance and repair work

undertaken to the encroachment.

2. The Owner covenants and agrees with the Summer Village that the said encroachment

shall not at any time hereafter be enlarged or extended beyond the designation set forth in

Schedule “A” and that in the event of default of this covenant, the Summer Village may

terminate this agreement, or alternately may give notice requiring the Owner to correct

such default by removing, the enlargement or extension within thirty (30) days of the day

the Summer Village gives notice of such default.

3. Notwithstanding anything herein contained, and provided that the Summer Village

required the land on which the encroachment is located for public purpose, the Summer

Village may give notice to the Owner requiring the Owner to remove the encroachment

from the Environmental Open Space within thirty (30) days of the day the Summer

Village gives notice to the Owner. The Owner shall be responsible for and make

payment of all costs of removal of the encroachment at the Owner’s sole cost and

expense and hereby waives all claim or entitlement for any costs, damages or expenses of

removal of the encroachment. In the event of default of payment of any sum required to

be paid by the Owner hereunder, such amount shall be deemed to be municipal tax and

may be collected in the same manner as provided for pursuant to the Municipal

Government Act, 2000 Chapter M-26, Statutes of Alberta, as amended from time to

time, or successor legislation.

4. Should the Owner fail to remove the encroachment from the Summer Village’s lands

when required pursuant to this agreement and correct such default within the time limited

in paragraph 2 hereof, then the Summer Village with its own resources, or through the

services of an independent contractor, employed by it for that purpose, shall be at liberty

to enter upon the Owner’s lands and take all such steps as are necessary to either remove

the said encroachment, or to correct the default of the Owner by removing the

unauthorized encroachment, and all costs incurred by the Summer Village through its

own forces, or through the employment of an independent contractor shall be payable by

the Owner to the Summer Village upon demand.

5. The Owner shall indemnify and save harmless the Summer Village from, of and against

all liability, claims, demands, judgements, suits and damages in connection with the

continuance, use and operation of the said encroachment upon the Environmental Open

Space.

6. The Summer Village shall continue to have and reserves unto itself the full, free and

uninterrupted right to occupy and use the encroached area in any manner in which it

considers as appropriate but the Summer Village shall not unreasonably interfere with the

rights conferred on the Owner.

7. The parties hereto covenant and agree that the covenants herein contained shall and are

hereby deemed to be covenants running with the land. The Owner acknowledges that

the present agreement does not constitute an interest in the Environmental Open Space

and that no Caveat or other instrument may be registered against the Summer Village’s

lands, but the Owner may caveat the Owner’s lands with the respect to this agreement.

99 Grand AveF-2-A

Page 4 of 33

The Owner acknowledges that the within agreement is not a disposition of an interest in

the Environmental Open Space by the Summer Village within the meaning of the

Municipal Government Act of Alberta.

8. The Owner shall:

(a) maintain the encroached area in a good and husband like manner to the

satisfaction of the Summer Village’s Development Authority or other authorized

administrator.

(b) maintain and keep in good and safe repair the encroached area and any structure

or thing placed or erected upon or overhanging the encroached area;

(c) pay the Summer Village on demand for all damage to property and utilities of the

Summer Village arising out of the activities of the Owner on or adjacent to the

encroached area, whether or not such activities are in accordance with the rights

herein granted to the owner;

(d) pay the Summer Village on demand for all costs of repairing any damages to any

utilities which may in any way be caused directly or indirectly as a result of,

arising from, or be due to the Owners use of the encroached area;

(e) the Owner will pay to the Summer Village on or before January 1 of each year, an

annual charge for the Encroachment in the sum of THIRTY DOLLARS ($30.00).

(f) this Agreement shall be for five years from the date above stated, unless earlier

terminated. If the Owner is not in default of any provisions of this agreement,

the Owner may apply to have this agreement renewed for another term.

9. The Owner shall throughout the term of this encroachment agreement provide and keep

enforced general liability insurance in the amount of not less than $1,000,000.00 in

respect of injury to, or death of, any person, or damage of any property, which insurance

shall:

(a) name the Summer Village as an additional insured under the policy, only in

respect to liability arising from the encroachment agreement of the Environmental

Open Space;

(b) be effected with insurers, and upon terms and conditions satisfactory to the

Summer Village;

10. Provide for thirty (30) days prior written notice of cancellation of, or material change in

the policy to be provided to the Summer Village by the insurer. Notices to be given

under this agreement shall be effective upon personal service thereof or seven (7) days

after mailing by ordinary mail, in the case of the Summer Village, to:

99 Grand AveF-2-A

Page 5 of 33

SUMMER VILLAGE OF NORGLENWOLD

BAY #8, 14 THEVENAZ INDUSTRIAL TRAIL

SYLVAN LAKE, AB T4S 2J5

In the case of the Owners to:

OWNER NAMES

Both of: Mailing Address:

11. The within agreement shall be binding upon the parties hereto, their heirs, executors,

administrators, successors in title and assigns.

IN WITNESS WHEREOF the parties hereto have set their hands and seals the day and

year first above written.

______________________________ _______________________________ WITNESS Signature

______________________________ _______________________________ WITNESS Signature

SIGNED BY THE SUMMER VILLAGE OF NORGLENWOLD to have effect on the

above date.

THE SUMMER VILLAGE OF NORGLENWOLD

per: _________________________________________

(seal)

99 Grand AveF-2-A

Page 6 of 33

99 Grand AveF-2-A

Page 7 of 33

99 Grand AveF-2-A

Page 8 of 33

AFFIDAVIT OF EXECUTION

CANADA

PROVINCE OF ALBERTA

TO WIT:

)I, ______________________________________

)

)of the Town of Sylvan Lake, in the Province

)

)of Alberta, ____________________(occupation)

)

)MAKE

)OATH AND SAY:

1. I was personally present and did see , named in

the within instrument, who is personally known to me to be the person named therein,

duly sign and execute the same for the purposes named therein.

2. That the same was executed at the Town of Sylvan Lake in the Province of Alberta, and

that I am the subscribing witness thereto.

3. That I know the said ______ and he is, in my belief, of the

full age of eighteen (18) years.

Sworn before me at the Town of Sylvan

Lake, in the Province of Alberta, this ____

day of __________, A.D. 20____.

A COMMISSIONER FOR OATHS IN

AND FOR THE PROVINCE OF

ALBERTA

)

)

)

)Witness

)

)

)

)

)

)

)

)

99 Grand AveF-2-A

Page 9 of 33

CAVEAT

TO THE REGISTRAR OF THE NORTH ALBERTA LAND REGISTRATION

DISTRICT:

TAKE NOTICE that WE, THE SUMMER VILLAGE OF NORGLENWOLD, in the Province

of Alberta claim an interest therein as Grantor under Section 651.2(2) of the Municipal

Government Act and Phyllis Forsyth, Chief Administrative Officer, and by virtue of an

encroachment agreement in writing, dated this day of ____ , 2016 made against the

estate of OWNERS NAMES of Norglenwold in the said Province therein as Grantees, and

ourselves therein as Grantor, referring to:

PLAN 5116AE

BLOCK 5

LOT 10


being the lands described in Title No. registered in the name of OWNER NAMES as sole

owners, and we forbid the registration of any person as transferee or owner of, or of any

instrument affecting the said estates or interest, unless the instrument title, as the case may be, is

expressed to be subject to the Summer Village of Norglenwold claim.

I APPOINT, the Summer Village of Norglenwold, of Bay #8, 14 Thevenaz Industrial Trail, in

the Town of Sylvan Lake, Province of Alberta, T4S 2J5 as the place at which notices and

proceedings relating hereto may be served.

DATED this ___ day of ___________, 2016.

_________________________________________

Signature

(Seal)

99 Grand AveF-2-A

Page 10 of 33

CANADA ) I ____________________________

PROVINCE OF )

) of the Town of Sylvan Lake

) in the Province of Alberta

ALBERTA )

) MAKE OATH AND SAY AS FOLLOWS: TO WIT: )

1. I am the agent for the above named Caveator.

2. I believe that the said Caveator has a good and valid claim upon the said land and I say

that this Caveat is not being filed for the purpose of delaying or embarrassing any person

interested in or proposing to deal therewith.

SWORN before me at the Town of Sylvan )

Lake in the Province of Alberta, )

this _____ day of ______________ , 2016. )

Signature

(Seal)

_________________________________________________

A Commissioner for Oaths in and for the Province of Alberta

99 Grand AveF-2-A

Page 11 of 33


BETWEEN:


and



PLAN 8322981 BLOCK 11 LOT 7 EXCEPTING THEREOUT ALL MINES AND MINERALS (hereinafter called “the Owner’s lands”)

AND WHEREAS the following described lands are under the direction, control and management of the Summer Village.

Lot 8MR Block 11 Plan 8322981 AND Range Road 15 Road Allowance (hereinafter called “Reserve”)


AND WHEREAS the owners constructed a fence and driveway on the Reserve, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same. Driveway was constructed prior to the Range Road 15 survey adjustments. At this time the driveway was fully within the Owner’s lands. After the survey pins were moved closer to the Owner’s lands, this then caused the driveway to encroach onto the Reserve.

AND WHEREAS the Summer Village is prepared to approve the request made by the Owner therein;

NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises, and in consideration of the sum of One ($1.00) Dollar now paid by the Owner to the Summer Village, receipt whereof is hereby acknowledged, and in consideration of the Summer Village approving the request by the Owner, the parties hereto covenant and agree together as follows:

1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Reserve:

(a) so long as the encroachment is maintained in an excellent state of repair and doesnot become a hazard to the general public.

13 Ravenscrag CrescentF-2-A

Page 12 of 33

13 Ravenscrag Crescent

F-2-A

Page 13 of 33


BETWEEN:

OWNER NAMES(hereinafter called “the Owner”)

and



PLAN 2857TR

BLOCK 1

LOT 10





Lot R1 (Reserve)

(hereinafter called “Reserve”)

And

Last Chance Way

(hereinafter called “Road Allowance”)


AND WHEREAS the previous owners constructed a deck, stairs and a shed on the Reserve and a

shed on the Road Allowance, the nature, extent and location of which is designated on the plan

annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has

requested that the Summer Village consent to the location of same;


therein;






upon the Reserve/Road Allowance:

367 Last Chance WayF-2-A

Page 14 of 33

367 Last Chance Way

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Page 15 of 33


BETWEEN:


and



PLAN 5116AE BLOCK 1 LOT 7 & 8 EXCEPTING THEREOUT ALL COAL AND PETROLEUM (hereinafter called “the Owner’s lands”)


Grand Avenue (hereinafter called “Road Right-Of-Way”)


AND WHEREAS the owners constructed a driveway gate on the Road Right-Of-Way, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same;



1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Road Right-Of-Way:


15 Grand AvenueF-2-A

Page 16 of 33

15 Grand Avenue F-2-A

Page 17 of 33


BETWEEN:


and



PLAN 2857TR BLOCK 1 LOT 6 EXCEPTING THEREOUT ALL MINES AND MINERALS (hereinafter called “the Owner’s lands”)


PLAN 2857TR, BLOCK 1, LOT R1 (Reserve) (hereinafter called “Environmental Open Space”)


AND WHEREAS the owners constructed a deck on the Environmental Open Space, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same;



1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Environmental Open Space:



Page 18 of 33

359 Last Chance Way

llllllllllllllllllllllllllllllllllllllllllllllllllllllllll

F-2-A

Page 19 of 33


BETWEEN:


and



PLAN 1627RS BLOCK K LOT 2A EXCEPTING THEREOUT ALL MINES AND MINERALS (hereinafter called “the Owner’s lands”)


PLAN 1627RS, BLOCK K, LOT R AND GRAND AVENUE ROAD RIGHT-OF-WAY (hereinafter called “Environmental Open Space”)


AND WHEREAS the owners constructed a fence, retaining walls, and concrete steps on the Environmental Open Space, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same;



1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Environmental Open Space:


151 Grand AveF-2-A

Page 20 of 33

151 Grand Ave F-2-A

Page 21 of 33


BETWEEN:


and



PLAN 2857TR

BLOCK 1

LOT 1





PLAN 2857TR, BLOCK 1, LOT R2 (Reserve)

(hereinafter called “Environmental Open Space”)


AND WHEREAS the owner may maintain and use the Environmental Open Space with non-

permanent structures. (Hereinafter called “the encroachment”).


therein;





1. The Summer Village hereby authorizes the said encroachment upon the Environmental

Open Space:

(a) so long as the encroachments and reserve are maintained in an excellent state of

repair and do not become a hazard to the general public.

(b) so long as any new planting of trees/shrubs will be a native species.

2. The Owner covenants and agrees with the Summer Village that the said encroachment

shall not at any time hereafter be altered beyond the designation set forth in this


Page 22 of 33

agreement and that in the event of default of this covenant, the Summer Village may

terminate this agreement, or alternately may give notice requiring the Owner to correct

such default by removing or revising within ninety (90) days of the day the Summer

Village gives notice of such default.

3. Notwithstanding anything herein contained, and provided that the Summer Village

required the land on which the encroachment is located for public purpose, the Summer

Village may give notice to the Owner requiring the Owner to remove the encroachment

from the Environmental Open Space within ninety (90) days of the day the Summer

Village gives notice to the Owner. The Owner shall be responsible for and make payment

of all costs of removal of the encroachment at the Owner’s sole cost and expense and

hereby waives all claim or entitlement for any costs, damages or expenses of removal of

the encroachment. In the event of default of payment of any sum required to be paid by

the Owner hereunder, such amount shall be deemed to be municipal tax and may be

collected in the same manner as provided for pursuant to the Municipal Government Act,

2000 Chapter M-26, Statutes of Alberta, as amended from time to time, or successor

legislation.

4. Should the Owner fail to remove the encroachment from the Summer Village’s lands

when required pursuant to this agreement and correct such default within the time limited

in paragraph 2 hereof, then the Summer Village with its own resources, or through the

services of an independent contractor, employed by it for that purpose, shall be at liberty

to enter upon the lands and take all such steps as are necessary to either remove the said

encroachment, or to correct the default of the Owner by removing the unauthorized

encroachment, and all costs incurred by the Summer Village through its own forces, or

through the employment of an independent contractor shall be payable by the Owner to

the Summer Village upon demand.

5. The Owner shall indemnify and save harmless the Summer Village from, of and against

all liability, claims, demands, judgements, suits and damages in connection with the

continuance, use and operation of the said encroachment upon the Environmental Open

Space.

6. The Summer Village shall continue to have and reserves unto itself the full, free and

uninterrupted right to occupy and use the encroached area in any manner in which it

considers as appropriate but the Summer Village shall not unreasonably interfere with the

rights conferred on the Owner.

7. The parties hereto covenant and agree that the covenants herein contained shall and are

hereby deemed to be covenants running with the land. The Owner acknowledges that

the present agreement does not constitute an interest in the Environmental Open Space

and that no Caveat or other instrument may be registered against the Summer Village’s

lands, but the Owner may caveat the Owner’s lands with the respect to this agreement.

The Owner acknowledges that the within agreement is not a disposition of an interest in

the Environmental Open Space by the Summer Village within the meaning of the

Municipal Government Act of Alberta.


Page 23 of 33

8. The Owner shall:

(a) maintain the encroached area in a good and husband like manner to the

satisfaction of the Summer Village’s Development Authority or other authorized

administrator.

(b) maintain and keep in good and safe repair the encroached area and anything

placed upon or overhanging the encroached area;

(c) pay the Summer Village on demand for all damage to property and utilities of the

Summer Village arising out of the activities of the Owner on or adjacent to the

encroached area, whether or not such activities are in accordance with the rights

herein granted to the owner;

(d) pay the Summer Village on demand for all costs of repairing any damages to any

utilities which may in any way be caused directly or indirectly as a result of,

arising from, or be due to the Owners use of the encroached area;

(e) pay to the Summer Village on or before January 1 of each year, an annual charge

for the Encroachment in the sum of SIX HUNDRED DOLLARS ($600.00).

(f) this Agreement shall be for five years from the date above stated, unless earlier

terminated. If the Owner is not in default of any provisions of this agreement, the

Owner may apply to have this agreement renewed for another term.

(g) temporarily store their boat hoist and pier on the Environmental Open Space but

prohibited between the third weekend in May (Victoria Day) and the first

weekend in September (Labour Day) weather permitting.

9. The Owner shall throughout the term of this encroachment agreement provide and keep

enforced general liability insurance in the amount of not less than $1,000,000.00 in

respect of injury to, or death of, any person, or damage of any property, which insurance

shall:

(a) name the Summer Village as an additional insured under the policy, only in

respect to liability arising from the encroachment agreement of the Environmental

Open Space;

(b) be effected with insurers, and upon terms and conditions satisfactory to the

Summer Village;

10. Provide for ninety (90) days prior written notice of cancellation of, or material change in

the policy to be provided to the Summer Village by the insurer. Notices to be given under

this agreement shall be effective upon personal service thereof or seven (7) days after

mailing by ordinary mail, in the case of the Summer Village, to:


Page 24 of 33


Page 25 of 33


BETWEEN:


and



PLAN 2203KS

BLOCK 2

LOT 8





Grand Avenue



AND WHEREAS the owners constructed a sign on the Road Allowance, the nature, extent and

location of which is designated on the plan annexed as Schedule “A” to this agreement

(Hereinafter called “the encroachment”) and has requested that the Summer Village consent to

the location of same;


therein;






upon the Road Allowance:



195 Grand AveF-2-A

Page 26 of 33

195 Grand Ave

llllllllllllllllllllllllll

F-2-A

Page 27 of 33


BETWEEN:


and



PLAN 2203KS

BLOCK 2

LOT 9





Grand Avenue



AND WHEREAS the owners constructed concrete pedestals on the Road Allowance, the nature,

extent and location of which is designated on the plan annexed as Schedule “A” to this

agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village

consent to the location of same;


therein;









197 Grand AveF-2-A

Page 28 of 33

197 Grand Ave

F-2-A

Page 29 of 33


BETWEEN:

OWNERNAMES(hereinafter called “the Owner”)

and

THE SUMMER VILLAGE OF NORGLENWOLD

(hereinafter called “the Summer Village”)


PLAN 9924305

BLOCK 5

LOT 4A





Grand Avenue



AND WHEREAS the owners constructed a retaining wall on the Road Allowance, the nature,

extent and location of which is designated on the plan annexed as Schedule “A” to this

agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village

consent to the location of same;


therein;









85 Grand AveF-2-A

Page 30 of 33

85 Grand Ave

llllllllllllllllllllllllllllllllllll

F-2-A

Page 31 of 33


BETWEEN:


and



PLAN 8322981 BLOCK 9 LOT 19 EXCEPTING THEREOUT ALL MINES AND MINERALS (hereinafter called “the Owner’s lands”)


Ravenscrag Crescent (hereinafter called “Road Allowance”)


AND WHEREAS the owners constructed a Rock Face on the Road Allowance, the nature, extent and location of which is designated on the plan annexed as Schedule “A” to this agreement (Hereinafter called “the encroachment”) and has requested that the Summer Village consent to the location of same;



1. The Summer Village hereby authorizes the Owner’s location of the said encroachmentupon the Road Allowance:


67 Ravenscrag CrescentF-2-A

Page 32 of 33

67 Ravenscrag Crescent F-2-A

Page 33 of 33

April 16, 20


April 24, 2020

Council Reports

Information Item

Council Reports: Jeff Ludwig Ed Thiessen Jim McLeod

Committee Reports Julie Maplethorpe, Summer Village of Jarvis Bay

• Sylvan Lake Library Board

Information Items:

Upcoming Meetings: Next Council Meeting – May 27, 2020

G-1,2,3

Page 1 of 3

THE TOWN OF SYLVAN LAKE LIBRARY BOARD – REGULAR MEETING HIGHLIGHTS

WEDNESDAY – MARCH 11, 2020 – 6:30PM

1. Communications

The Town of Sylvan Lake Library Board sent a letter earlier in the year to thank the Government of Alberta

for the funding received; a response to this letter was received from Minister Kaycee Madu noting the

important role libraries play in each community.

2. Treasurer’s Report

The Treasurer’s Report was approved as presented.

3. Director’s Report

The Director’s report was approved as presented.

A priority of the Library Director over the past five months has been creating partnerships within the

community. Two of these partnerships include Snake Lake Brewery and Undercurrent Brewery. Both of

these businesses will host “Bring Your Own Book Club” once a month, check the library website for more

details at https://sylvanlibrary.prl.ab.ca/

Exciting new programming that has been developed includes “Sensory Story Time” being offered on

Saturdays starting March 14. Other upcoming programs include “Stars and Strollers” movie screenings for

new moms with babies, “International Film Series” screenings and “Cookbook Club” where attendees can

discuss dishes and bring samples to share.

4. Open Items

The OH&S subcommittee provided an update on the progress of the safety documents.

An annual review of the Personnel Policy is being undertaken with a subcommittee taking the lead on

making recommendations for improvements to this document.

The Parkland Regional Library, located in Lacombe, is currently in the process of constructing a new two

storey head office in the Iron Wolf Crossing subdivision. After 60 years of serving Central Alberta from their

building in the heart of Lacombe they hope to be moving into the new state of the art building in the fall of

this year. In addition to the traditional offerings of internet access and book-lending, there are new

resources such as radon detection kits and virtual reality headsets that give world class accessible resources

G-1,2,3

Page 2 of 3

https://sylvanlibrary.prl.ab.ca/

to everyone. PRL offers support, material, training, resources and IT network support to 49 public libraries

serving 64 municipalities throughout Central Alberta.

The annual Minister’s Awards for Excellence in Public Library Services will receive two nominations from

The Town of Sylvan Lake Library Board for programs within the Sylvan Lake Municipal Library. The first

program is “The Little Free Pantry” which has snacks and more substantial food items available for library

users to take from shelves located in the middle of the library book stacks. This program is largely

supported by community donations, money collected through the annual Polar Dip fundraiser and items

brought in by the staff members. The second program was a collaboration between the Sylvan Lake

Municipal Library and the Sylvan Lake Food Bank. This project had two major components; one was

centered at the food bank and the other at the library. The food bank project included raised garden beds

that were constructed from scratch and planted to subsidize other food items offered; the library also had

raised garden beds that were planted and nurtured by participants of the Summer Reading Program. In

addition to the raised garden beds at the library more greenery was planted around the perimeter to make

this area more like a park setting for all community members to have a beautiful outside space to enjoy.

Meeting adjourned at 9:00pm.

Next Regular Meeting – April 8, 2020 at 6:30pm

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