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MONTHLY REPORT OCT., 2009MONTHLY REPORT OCT., 2009- HR, GA & Legal dept. -- HR, GA & Legal dept. -

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ENGAGED PROJECT THIS MONTH

HR DEPARTMENT RERPORT HR DEPARTMENT RERPORT OCTOBER, 2009OCTOBER, 2009

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Recruitment

Cathay Life Insurance

FOR HCM FOR CANTHO

1. Investigator

2. Application Programmer

3. Policy Admin Specialist

4. System Programmer

5. Trainer

1. Agency Admin A. Specialist

2. Trainer

3. Chinese Agency Officer

CURRENT JOB VACANT

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HR Dept. HR Dept.

Recruitment

HCM Office

Dept. Number

Policy Admin

03

Training & Mkt.

02

IT 01

BDO 05

HN Office

Dept. Number

CS 01

Collector 03

BDO 03

Can Tho Office

Dept. Number

CS 01

BDO 01

NEW HIRE/REPLACEMENT

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HR Dept. HR Dept.

Attendant Checking on System

1. Each department will self record attendant information on system

2. Update each employee’s attendant statistics on system & each one can check his/her report during whole year 2009

3. Prepare the testing of yearly annual leave plan for 2010 before announcing to all employees

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HR Dept. HR Dept. Revised The Estimated Budget For 2010

　 Base on adjust head count 2010

(Proposal by each dept.)

Adjust the proposal according to the

advise from BOD after meeting

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HR Dept. HR Dept.

Update the content of Leave Regulation

Revised the Article 6: Long Term Leave For Personal Affairs

Mention which condition for private leave during 30 days

1. Study higher degree to the fields related to company’s operation (Post Graduate or master degree etc.., except certificate)

2.2 Accident or sick with prove by doctor’s letter

2.3 Join the army or social service based on the request of regulations or the government authority.

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HR Dept. HR Dept.

Update the content of Leave Regulation

Revised the Article 6: Long Term Leave For Personal Affairs

And which condition to applied employees for long term leave (Max 2 years)

employee study higher degree and can’t continue to work at the certain period, you can be consider as long term leave and priority your position after your return (You must submit to the company your related documents on your study and the degree after returning)

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HR Dept. HR Dept. Decentralize & The Mgm Authority For Regional Director

FOR STAFF’S SIDE:• Leave Report (including all kind of leaves:

annual leave, private leave, sick leave etc. or business trip)

• Purchasing Request• Performance Review Suggestion                                       

FOR AGENCY’S SIDE: will take whole responsibility in all function of agency side from branches

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HR Dept. HR Dept.

Other HR Activities

Complete preparing for employees on

oversea training (Taiwan – schedule: from

15 ~ 27 Oct., 2009)

Revised the proposal of group insurance for

employees

Revised the new salary ranking

Legal Compliance (Step 2)

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HR Dept. HR Dept.

HR DEPARTMENT RERPORT HR DEPARTMENT RERPORT NOVEMBER, 2009NOVEMBER, 2009

ENGAGED PROJECT THIS MONTH

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1.1. Proposal Head-Count 2010Proposal Head-Count 2010

2. Continuously Recruitment of 2. Continuously Recruitment of Pending JobsPending Jobs

3. Proposal Schedule For Year-end 3. Proposal Schedule For Year-end events (year-end party, health events (year-end party, health checking)checking)

4. Preparing For Whole Year 4. Preparing For Whole Year Performance EvaluationPerformance Evaluation

ENGAGED PROJECT NEXT MONTH

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MONTHLY REPORT OF OCTOBER, 2009MONTHLY REPORT OF OCTOBER, 2009

General Affair Department

Legal DepartmentLegal Department

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GA TASKS

A. Office Building Information1. TWC: - Made ceiling’s holes for air-conditioner

maintenance. - Pest control. 2. N’orch: - Sent a letter to the landlord regarding

authorized staff for daily operations.

ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)

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GA TASKS (cont.)

2. Mirae building (Big C): - Changed the ADSL’s supplier to Viettel.

3. Green Plaza & Sacombank (Danang) - Some damages caused by typhoon 4. Cantho branch: - Tax code certificate received. - Liquidation of construction contract.

ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)

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GA TASKS (cont.)

B. Other projects:1. Budget 2010 revised & submitted.

2. Approval report for BOD’s new car.

3. Approval report for clarifying some applications for purchasing regulations.

4. Quarterly internal auditing report.

5. Continuously surveyed for Hanoi office building.

ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)

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GA TASKS

1. Fixed asset of TWC continuously checking.2. Contact with some insurance companies

regarding our property insurance.3. Survey another good price purify water

supplier of office use.4. Set up new workplace for collector at 5Fl. IVB

building.5. Red-eyes prevention notice

NEXT MONTH PROJECT PLAN (GENERAL ADMIN)

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MONTHLY REPORT OF OCTOBER, 2009MONTHLY REPORT OF OCTOBER, 2009

NEW LEGAL DOCUMENTS& MAIN TASKS

Legal DepartmentLegal Department

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Main tasks

This month: ► Terms & Conditions of new products (R04,

R05, R06, R07, C07, C08, C09, C10 & A03 ) finished C07, C08, C09 (approved from MOF); finished R04, R05, R06, R07; revising C10 & A03.

► Legal Compliance Process finished Step 2; preparing for Step 3.

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Main tasks

This month: ► Standard of Terms and Conditions

translated into English and apply to new products

► Fund Management Company submitted 2 sets of application form to the MOF

► Legal Counsel of the Company gave advice to Planning, Marketing, Claim &

HR Dept.

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Main tasks

Next month: ► Terms & Conditions

reviewing, revising C10 & A03► Legal Compliance Process

finish Step 3► N’orch Building issues

take appropriate actions if required in the future► Collect and summarize information

regarding to the legal consultancy

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CIRCULAR 197/2009/TT-BTCCIRCULAR 197/2009/TT-BTC dated 9 October 2009 on foreign contractor dated 9 October 2009 on foreign contractor tax (amend Circular 134/2008/TT-BTC dated 31 December 2008 on foreign tax (amend Circular 134/2008/TT-BTC dated 31 December 2008 on foreign contractor tax) contractor tax)

Legal DepartmentLegal Department

Circular 197/2009/TT-BTC supplemented payment of VAT in accordance with the tax credit method and payment of CIT as a percentage of assessable turnover (Circular 134/2008/TT-BTC mentioned about payment of VAT directly on the basis of added value).

Pursuant to Circular 197/2009/TT-BTC, in the case of foreign contractor’s contract and foreign sub-contractor’s contracts which signed before 1 Jan 2009 shall be applied according to Circular 05/2005/TT-BTC dated 11 Jan 2005 issued by the MOF. In the case foreign contractor or foreign sub-contractor is an individual and his/her income has been paid from 1 Jan 2009, it shall be applied according to laws on PIT.

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