2012 AACRAO Transfer Conference July 2, 2012Hans Peter L’Orange – State Higher Education Executive Officers (SHEEO)

What Does This Initiative Mean For Me?

Key Questions and Topics

• What are common education data standards and why do we need CEDS?

• Developing CEDS: Who & How?

• How might CEDS be used and what does it provide?

• What might this mean for AACRAO members?

Common Standards What are we talking What are we talking about?about?

A language is a standardstandard form of communicationcommunication.

But, there are certain things certain things we allall need to understandunderstand and communicatecommunicate.

Humans speak many different many different languageslanguages.

For these, we need a common common languagelanguage.

FOR EXAMPLE: Sign Sign symbolssymbolsImagine...Imagine...

You arrive at an airportairport in a foreign city foreign city where an unfamiliar language unfamiliar language is spoken.

http://www.flickr.com/photos/japanesepod101/3974018590 http://www.flickr.com/photos/japanesepod101/3974042578Universal travel sign symbols.Universal travel sign symbols.Developed in late 1970s to aid wayfinding.Developed in late 1970s to aid wayfinding.

How do you find your find your wayway?

An Introduction to An Introduction to CEDS and an CEDS and an

UpdateUpdate

Data standard: Data standard: an agreed upon set of data names, definitions, options & technical specs

But, there are certain data certain data we allall need to understandunderstand, comparecompare & exchangeexchange.

Education institutions across P-20P-20 use manymany different data standardsdifferent data standards.

For these, we need acommon education data standardcommon education data standard.

FOR EXAMPLE: Demographic Demographic datadataImagine...Imagine...

A studentstudent from a high school in State Ahigh school in State A enrolls in a university in State Buniversity in State B that uses a different education different education data standarddata standard.

High School in

High School in

state Astate A

College in state College in state

BB

Here’s a new student:

JonathaTsumuraII

Race = JapaneseGender = M

Here’s a new student:

JonathaTsumuraII

Race = JapaneseGender = M

Hmmm…Did you mean:

Jonathan ?Tsumura ?

Suffix = II ?Race = Asian ?

Sex = M ?

Hmmm…Did you mean:

Jonathan ?Tsumura ?

Suffix = II ?Race = Asian ?

Sex = M ?

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The P-20 community needs a COMMON VOCABULARY COMMON VOCABULARY

for education data.

The P INT is:

What is CEDS?• A national collaborative effort to develop

voluntaryvoluntary, commoncommon data standards for a key set of education data elements

Voluntary Common Voluntary Common VocabularyVocabulary

• A vocabularyvocabulary including standard definitions, option sets & technical specifications to streamline sharing and comparing

Why do we need CEDS?

1.1.AccurateAccurate, timelytimely, and consistent dataconsistent datato inform decisionmaking

2.2.Share & compare high quality Share & compare high quality data data within & across P-20P-20 sectors

3.3. Increase studentsIncrease students’’ confidence confidence in the quality of their data as they move with those data

Required

A data collection

A federal unit record system

Solely an ED undertaking

All or nothing

An implementation

CEDSis NotNot:

CEDS:CEDS:Developing Developing

the Standardsthe Standards

How does it get done?• Assemble stakeholders Assemble stakeholders representing the

field

• Use existing sources Use existing sources of data standards

• Check alignment Check alignment with the field

• Review ideas Review ideas with the publicpublic

• Model Model the elements

• Place into toolstools

• Release Release in versions

CEDS v2 Stakeholders (1 of 2)

• State Agencies State Agencies • State Education Agencies• State Higher Education Agencies• Social Services Agencies

• Local Education AgenciesLocal Education Agencies• K12• Head Start• Social Services

• Institutions of Higher EducationInstitutions of Higher Education• Public• Private• Community Colleges

CEDS v2 Stakeholders (2 of 2)

• U.S. Department of EducationU.S. Department of Education• NCES (SLDS, IPEDS)• EDFacts• Office of Educ. Technology

• U.S. Health and Human ServicesU.S. Health and Human Services

• U.S. Department of LaborU.S. Department of Labor

• Interoperability Standards OrganizationsInteroperability Standards Organizations

• Education AssociationsEducation Associations

• FoundationsFoundations

• Financial Student Aid• Office of the Undersecretary• Special Education

CEDS v2 Postsecondary Stakeholders Patrick Alles

Independent Colleges of IndianaKate LoutonEmployment and Training Administration, DOL

Michelle AppelUniversity of Maryland

Jon O’BerghOffice of the Under Secretary, USED

John FareFederal Student Aid, USED

Kent PhillippeAmerican Association of Community Colleges

Camille BrownSouth Carolina Commission on Higher Education

George RezendesThree Rivers Community College, CT

John ClementOffice of Postsecondary Education, USED

Mary SappUniversity of Miami, FL

Marissa FoxCareer Education Corporation

Clare Smith-LarsonPostsecondary Electronic Standards Council

Doug FranklinIllinois Board of Higher Education

Randy SwingAssociation for Institutional Research

Christine KellerAssociation of Public and Land-Grant Universities

Judith ThompsonFlorida Community College System

Hans L’OrangeState Higher Education Executive Officers

Wendy WeilerNational Association of Independent Colleges and Universities

Postsecondary NCES ContactJessica Shedd

Evaluation& Planning

February 2012

Development & Working Meetings

February─June 2012

Stakeholder Group Meetings;

Development

July─August 2012

Version 3 Development

Release FINAL Version 3

standard

January 2013

Release Draft Version 3 for Public Review

September2012

Stakeholder Group meetings;

development

Oct─Dec 2012

Version 3 Development (continued)

Tools for Using Tools for Using CEDSCEDS

CEDS provides:• A Robust & Expanding

Common, Voluntary Common, Voluntary Vocabulary Vocabulary drawn from existing sources

• Powerful Stakeholder Tools & ModelsTools & Models• Align Tool• Logical Data Model

Standard Information: The Basics

Element

Definition

Option set

Domain

Related Use Cases

Entity

YesNoNotSelected

Hispanic Hispanic or Latinoor LatinoEthnicityEthnicity

CEDS Logical Data Model

Comprised of 2 distinct views2 distinct views:• Domain Entity Schema (DES)

• Hierarchy of domains, entities, attribute categories, and attributes organizing and assigning elements to specific entities

• Used primarily as an index to search, map, and organize elements

• Normalized Data Schema (NDS)• Provides standard framework for integration of P-20 data

systems through a well-normalized “operational data store”

• Factors the entities and attributes of the DES with standard technical syntax and 3rd normal form

Web-based tool that allows users to:• Import or input their data their data

dictionariesdictionaries• AlignAlign their data to CEDS• CompareCompare themselves with otherswith others• AnalyzeAnalyze their data in

relation to various other CEDS-aligned efforts

CEDS Align Tool

Builds on the CEDS Align tool and allows stakeholders to:•Generate specificspecific and relevant relevant maps to a growing pool growing pool of CEDS connections

CEDS Connect Tool

X

CEDS Use Case Generator ToolBuilds on the CEDS Alignment Tool and allows stakeholders to:•Generate specificspecific and relevantrelevant maps to a growing pool growing pool of CEDS aligned use cases

CEDS CEDS ImplementationImplementation

Why Implement CEDS?

A

B

C

A

B

C

CEDS

Linking Current Efforts to CEDS

• Federal Reporting (IPEDS)

• SLDS and other Student Unit Record Databases

• Institution Data Sharing

• Metrics Efforts

What CEDS May Be Able to Do for Institutions• Improve accuracyaccuracy of IPEDS reporting

• Improve comparabilitycomparability when sharing and comparing data with others (e.g., files to state systems, peer data-sharing, K-12 to your university and back)

• Help with development development of data definitions and data warehouses within your institution (can reference CEDS to understand official data reported about the institution)

IPEDS Application

• Being developed to allow institutions to submit IPEDS surveys directly from database based on CEDS standards• Data entered in database from which

file will be uploaded to IPEDS collection site• Initially for small institutions and for

Enrollment and Completions Surveys but could be expanded

Linking Metrics Efforts to CEDS

Breaking Down Metrics

Initiatives

Metrics

Initiatives

Metrics Elements

Finding Similarities

Initiatives

Metrics

Initiative 1

Metrics Elements

& Differences& Differences

RecapRecap

AmericaAmerica’’s education system s education system faces significant challengesfaces significant challenges

Incr

easi

ng e

xpec

tatio

nsD

ecreasing resources

Answering critical questions requires sharing limited data across transitional boundariesEarly Childhood K-12 Postsecondary Workforce

Which preschool programs best prepare students for kindergarten?

Do high school graduates require postsecondary remediation?

What industries are employing high school and college graduates?

How successful are college graduates in the workforce by major or credential?

What is the graduation rate by high school?

Tackling those challenges requires clear, consistent data Interoperability and portability of data

across multiple data systems

Common understanding of what those data mean on both sides of the exchange

Confidence in the comparability of data from different systems

Appropriate data must be able to flow efficiently and effectively across data

systems

When are you going to use all this data you collect on me…..to help me?

Standards improve dataCEDS is hereIt’s a group effortIt’s a P-20 effortIt provides data elementsIt’s got a data model It’s got powerful tools

Required

A data collection

A federal unit record system

Solely an ED undertaking

All or nothing

A formal implementation

CEDSis NotNot:

For more For more informationinformation

visit:visit:

http://http://ceds.ed.govceds.ed.gov

Hans@sheeo.org303-541-1600