2012 meeting planners guide

MEET I NG PLANNER GU I D E

WWW.EXPLOREFAIRBANKS.COM©Pa

tric

k J.

Endr

es/A

lask

aPho

toG

raph

ics.c

om

GREEN LIGHTS.GO.

Todd

Par

is

If you’ve been waiting for a signal to show you where to hold your next meeting or convention, we’re giving you a green LIGHT. As the hub for Alaska’s Interior and the Arctic, Fairbanks is a perfect meeting destination for planners and attendees from around the state, the region, and the world.

For much of the year the northern lights shine brightly here. In summer the midnight sun will boost your ENERGy when the day’s work is done. No longer a little mining town, today Fairbanks is sophisticated enough to provide a full range of meeting, sports, dining, shopping, and multi-cultural experiences while it retains the WARMTH and friendliness you hope to find.

Meetings and Conventions Department101 Dunkel Street, Suite 111, Fairbanks, AK 99701-4806

(907) 459-3765 or (907) 459-3768

877-551-1728 x3765 Toll-free • 907-459-3787 Fax

[email protected] • www.explorefairbanks.com/meetings

1

Table of Contents

Convention Services:Put our ENERGy to work for you 2

List of services offered by the Fairbanks Convention & Visitors Bureau Meetings & Conventions Department

Planner Toolkit: Let our tools assist you 3

Checklist, reference materials, calendar and optional excursion ideas

Meeting Spaces: Our inviting spaces WARMLy welcome you 11

In-depth details and pictures of featured meeting venues, with and without accommodations

Meeting Facilities Grid: The right place for every meeting 21

Easy-to-use meeting facilities grid, separated by venues with lodging and venues without lodging, organized by total square feet of meeting space

Things to Do & Conference Services: Contacts for work and play 29

Listings of support services, activities and transportation providers

Fairbanks, Alaska 101: Become ENLIGHTENED about Fairbanks 34

Information on the arts, sports, northern lights, accessibility and what to pack

Find your way around town 36 Discover what’s where with this map

Additional Features: Top Ten Reasons to Meet in Fairbanks 20 University of Alaska Fairbanks 25 Eielson Air Force Base 26 Fort Wainwright Army Post 27

On the cover: “Good Omen” is an award-winning ice sculpture lit with colored lights. Each February and March, Fairbanks hosts the World Ice Art Championships. Ice artists from around the world compete by sculpting art from local ice; some sculptures reach over 30 feet in height.

2

Requests for Proposals (RFP)• Makeonecalltousorfillinaformonlineat

www.explorefairbanks.com/meetings. • Wedistributetheinformationandgatherthe

responses. • Receiveaneasy-to-read,customizedbidpacket.• Thismeansthatyoudon’thavetomakeallofthose

phone calls to check availability and pricing.

Bid Presentation Assistance• WeareheretohelpyoumarketFairbanksasthe

perfect spot for your event. • Wecanprovidemultiplebidpacketsandcreate

customizedPowerPointpresentations.• Insomecases,weevenaccompanyyouandassist

with the bid presentation itself.

Familiarization Trips (FAMs) and Site Visits• Weshowyourdecisionmakersthehighlightsof

Fairbanks. • Fullitineraryplanningforyourdecisionmakers

includes: accommodations, meeting facilities, dining options, activities and attractions.

• Areyoualocalplanner?Thisserviceisavailabletoyou as well!

• WewantallplannerstobecaptivatedbyFairbanks’light, energy and warmth and have an opportunity to see everything that Fairbanks has to offer their event.

Promotional and Welcome Materials• WehelpgatherwelcomelettersfromFairbanksarea

officials.• WeprovideVisitorsGuidesandWinterGuides.• FCVBprovidesalinktoourwebsite,

www.explorefairbanks.com• Wemaintainanonlinephotobankforyour

promotional materials.• Insomeinstances,ourstaffmaytraveltotheprior

year’seventtopromoteattendance.

TheFairbanksConvention&VisitorsBureau(FCVB)isanot-for-profit corporation. Many services are offered to event planners at little or no charge.

Online Registration• Weprovideyouwithlow-costaccesstoanonline

registration platform.• FCVBmanagesthesecurefinancialaccountand

remits registration funds upon receipt of invoice.• Youcancustomizeyourownpagesandcontent.• Thisplatformgivesyouaccesstofinancialand

registration reports.

Convention Support Services• FCVBworkswithyoutomakeplanningaFairbanks

meeting easier! • Weprovideyouwithcontactinformationfor

whatever additional services you may need.• Weassistwithrequestingrailandairtransportation

discounts.• Weproduceanddistribute“Welcome”signsthatare

posted around town to greet your attendees.

Golden Heart Greeters• Thesecommunityvolunteersaretheembodimentof

Fairbanks’warmwelcome.• Theygreetpeopleuponarrivalattheairport.• Theycanbescheduledtostuffdelegatebags.• Theyassistwithdistributionofmaterialsat

registration.• Theycanstaffaninformationboothatyoureventto

answerallFairbanks-relatedquestions.

ConventionServices Put our ENERGy to

work for you!

FCVB

FCVB

In the Meetings & Conventions Department, our goal is to make your job easier!

As a meeting planner, your first step to success is to contact the experts at the Fairbanks Convention & Visitors Bureau (FCVB). We have established the relationships, gathered the information and ordered supplies. Take advantage of our services – we will be your partner and go the extra mile to offer assistance before, during and after your event. We want to make it easy for you to meet in Fairbanks, so you’ll come back over and over again!

3

PlannerToolkit

Meeting Planner Checklist 4

What color is your meeting? 6

How much space do you need? 7

Calendar of Events 8

What else is there to do? 10

Let our tools assist you

PlanningaconferenceinFairbanks?HavetheFairbanksConventionandVisitorsBureauproshelpyouplan:facilities, accommodations, logistics, and even freebies and volunteers!TheterrificFCVBassistancehelpedmaketherecentjoint“AlaskaHistoricalSociety”and“MuseumsAlaska”conferencesuccessful!ThanksFCVB!Ron InouyeTo

dd P

aris

Everyeventhasitsowntimeline.We’veputtogetherthefollowinggeneralchecklistforyouruse.Thetimingofyoureventwilldictatewheneachofthesestepsshouldbetaken.Nomatterwhatsizeyourmeet-ing,whenitis,oratwhatstageyouareintheorganizationalprocess,FCVBisheretolightenyourwork-load. Call us to discuss the needs of your event!

Budget Identify all income

q Registrationfeesq Revenuefromfunctionsq Contributions/sponsorsq Program advertisingq Exhibit space rentalq Grantsq Otherfinancing

Identify all expensesq Exhibit and meeting spaceq Meals, snacks and beveragesq Decorations/flowersq Audio/Visualneeds

in the host community can enhance your attendees’experience,butbesuretotakeinto consideration events that could conflictwithyour attendees’ schedules(schoolvacations,holidays,meetingsthatwould compete for your attendee base, etc.).ContactFCVBforthemostcurrentinformation with regards to the dates you are considering.

q Determine length of meetingq Choose days of the weekq Check for potential conflictsq Setmeetingdates

q Entertainment and speaker feesq Additional staffingq Travel – speakers and staffq VIPgifts,cordials,turn-downgiftsq Suppliesq Printing and signageq Postage

Establish overall budget and registration fees

TimingRemember that sometimescertaindaysof the week will provide you with more availabilityandlowerrates.Specialevents

4

Meeting Planner Checklist

Determine Your Meeting NeedsTheFCVBRequestforProposal(RFP)canassistwitheverystepinthisprocess.Onceyourmeetingneedshavebeenestablished,onecalltoFCVBoravisittoourwebsite,www.explorefairbanks.com/meetings,startstheprocessbyinformingourmembersof your needs and allowing them to provide proposals. We will gather all of the responses and send them to you in one easy-to-read,customizedbidpacketasa.pdfattachment.Thiswillallowyoutocomparetheoffersyoureceiveandselectthebusinessesthat will best suit your particular meeting. Let us provide you with this information so you can focus on the remaining details of your event.

Guestrooms and Function Rooms

q Estimatethesizeofyour guestroom block

q Determinenumberandsizeofyour function rooms

q EstablishA/Vand equipmentrequirements

q Decide on room set-ups to be used (seepage7forexamples)

q Establish exhibit/vendor space needs

q Prioritizepreferredamenities

Food & Beverage Requirements

q Decide on the number of group meal functions

q Estimate attendance of eachq Ifoff-sitelocationswillbeutilized,

consider transportation needsq Obtain costs, select menusq Decide on host/no-host/combina-

tion barq Select&scheduleentertainmentq Arrange for a welcome from

dignitariesq Plan decorations

Special/Optional Activitiesq Evaluate needs for optional

activitiesq Organizecompanionactivitiesq Determine pre-/post-convention

toursq Consider group transportation

needs

Meeting Contentq Determine meeting objectivesq Establish committeesq Establish overall meeting themeq Create a tentative programq Decide on session topicsq Selectentertainers,speakers&

presenters

Exhibitsq Mock up layout of booth spaceq Establish exhibitor policiesq Prepare exhibitor contractsq Determine pricingq Coordinate with facility on ship-

ping/receiving, set-up/tear-downq Discuss facility limitationsq Determine power and Internet

requirementsq Distribute information to poten-

tial exhibitors

PublicityFCVB canprovide youwith localmedia contact lists, assistance with press release distribution, photos for your publications – paper and electronic, and “Welcome” window signs that are distributed around towntopublicizeyourmeetingandofferawarm greeting to your attendees.

q Procure local media contact listsq Prepare news releases for mediaq Arrange for photographer at key

eventsq Determine social media needs

RegistrationFCVBcanhelpfacilitateonlineregistration,provide free and low-cost materials for your delegate bags, supply low-cost badges and printable inserts, and arrange for our Golden HeartGreetervolunteers towelcomeyourconference attendees and supply you with free assistance.

Pre-registrationq Arrange for online registration

throughFCVBq Create online registration pagesq Use this format to design hard

copy pages if neededq InvoiceFCVBforregistrationfees

collected based on reports generated through online system

On-site registrationq ArrangeforGoldenHeart

Greeters to stuff delegate packetsq ArrangeforGoldenHeart

Greeters to distribute materialsq ArrangeforGoldenHeart

Greeters to staff a Fairbanks information booth

q Defineregistrationproceduresq Haveadditionalregistration

materials on handq Designate on-site registration areaq Organizeregistrationsystemq Obtainequipment/supplies

TransportationFCVBcanassistwith requestingdiscount-ed fares and put you in touch with local providers.

Obtain schedules/prices for all carriersq Airlinesq Railroadq Motorcoach servicesq Rentalcars

5

Meeting PlannerChecklist

International Meetingsq Determine passport/visa

requirementsq Determine special mailing

requirementsq Arrange for currency exchange

service(or)q Prepare list of currency exchange

locationsq Arrange for alternate payment for

online registrationq Investigate customs regulationsq Arrangefortranslator(s)q Translate printed materialsq Establish need for attendee

orientation program

Attendance PromotionFCVBhasanumberoftoolsforyoutousetopromoteyourmeeting,fromVisitorsGuidesto customizedPowerPointpresentations.In some cases, if the potential impact war-rantsit,anFCVBemployeewillattendtheprioryear’seventtopromoteyourFairbanksmeeting!

q Establish attendance goalsq Create or purchase mail/email lists q Produce pre-meeting advertise-

mentsq Produce meeting announcementsq Activate social media noticesq Prepare registration mailer/emailsq Sendinitial&follow-upmailing/

emails

6

TheConventionIndustryCouncildefinesagreenmeetingoreventasonethatincor-poratesenvironmentalconsiderationstominimizeitsnegativeimpactontheenvironment.Green meetings can save money, are good for the environment and underscore your corpora-tion’sorassociation’scommitmenttosocialresponsibility.YoureventcanmakeapromisetoprotectProfits,PeopleandthePlanet,aswellastoReduce,ReuseandRecycle.Thereareanumber of things that you can do to “green up” your meeting:The First Step: Write it down. Establish an environmental statement or policy for the meet-ing.Sharethepolicywiththehostfacility,suppliers,delegatesandspeakers.Enlistsupportfor your green meeting and encourage everyone to be part of the effort. Example: “We committominimizeourenvironmentalimpactbyusingrecycledmaterialsandreducingtheamount of solid waste from our meeting.”

Basics (warm up to green):• Useonlineregistrationtoreducepaperusage.FCVBcan

connect you with a low-cost platform that you can cus-tomizeforyourevent.

• Create a website for the conference; email notices and confirmations;prominentlydisplayyour“GreenPolicy”here.

• Print materials on both sides of recycled paper. Ask speak-ers&vendorstolimitthenumberofhand-outs.

• Choose a facility with green practices.• Use bulk dispensers, not individually wrapped packages,

during meal service for sugar, salt, pepper, cream, etc.• Use water pitchers and glassware, not bottled water.• Use coffee cups, linen napkins, and silverware or

compostable products instead of disposables.• Collectnamebadgeholdersafterthemeetingforreuse.

FCVBoffersreusableandinexpensivenamebadge holders.

The Next Step (light green):• Fullyutilizetechnology–distributeallpresentationnotes

on jump drives, have them available for download onto PDAs or have them available to conference attendees on your website.

• Formaterialsthatmustbeprinted,utilizealocalprintingcompany.Emailyourfilestoalocalsupplierandeliminateshipping costs.

• Requireattendeestosignupforeachmealtheywill attend.Guaranteesforfood&beveragecanbemore accurate resulting in lower meeting costs and less waste.

• Offervegetarianandhealthymenuoptions;requestlocallygrown food when possible.

• Use conspicuous recycling containers in meeting rooms and public spaces; make announcements reminding attendees to use them.

• Havethefacilityprovideyouwiththeireco-friendly policies and practices; distribute this information to attendees&vendors.

Extra-Green:• Weigh the waste associated with each session and report it

to the attendees.• Donateleftoverflowers,hotelroomamenitiesandtrade

show give-aways to local charities.• Partnerwithalocalnon-profittocreateateamexercise

that provides value to the host community.• Calculate the carbon foot-print of your event and purchase

carbonoff-setstoneutralizeyourmeeting’secologicalimpact.

Information was gathered from various on-line green meeting sites includ-ing: www.thejuicesstudios.com, www.SimplyGreen.biz, www.SaveTheWorld AtWork.com, www.conventionsouth.com, www.conventionindustry.org and www.bluegreenmeetings.org.

Post-Event: Wrapitup!Surveyyourattendeestogettheirfeedbackonyourefforts.Provideanemailed&onlinereportof the results of your efforts. Let people know that they made adifference!Shareyoursuccesswithdelegates,speakersandthe media. Green efforts are contagious!

What color is yourmeeting?

250 16 20 27 15 12 26 300 24 20 33 21 15 32 10 350 24 20 38 24 18 37 10 400 32 30 44 27 21 42 12 500 40 40 55 33 27 53 14 550 40 40 61 36 30 58 14 600 48 50 66 39 33 63 14 700 56 50 77 48 39 74 16 800 64 60 88 54 45 84 18 900 72 70 100 60 51 95 20 1000 80 80 111 69 57 105 24 1100 88 90 122 75 63 116 30 1200 96 100 133 81 69 126 32 1300 104 100 144 90 72 137 36 1400 112 110 155 96 78 147 38 1500 120 120 166 102 84 158 40 1600 128 130 177 108 90 168 42 1700 136 140 188 117 96 179 46 1800 144 150 200 123 102 189 48 1900 152 150 211 129 108 200 50 2000 160 160 222 138 114 211 52 2100 168 170 233 144 120 221 52 2200 176 180 244 150 126 232 2300 184 190 255 159 129 242 2400 200 200 266 165 135 253 2500 208 200 277 171 141 263 2600 216 210 288 177 147 274 2700 224 220 300 186 153 284 2800 232 230 311 192 159 295 2900 240 240 322 198 165 305 3000 248 350 333 207 171 316 3200 264 260 355 219 183 337 3400 280 280 377 234 192 358 3600 296 300 400 246 204 379 3800 312 310 422 261 216 400 4000 328 330 444 276 228 421 4300 352 350 477 297 246 453 4600 376 380 511 315 261 484 4900 408 400 544 336 279 516 5200 432 430 577 357 297 547 5500 456 450 611 378 312 579 6100 504 500 677 420 348 642 6400 528 530 711 441 363 674

squa

refe

et

60"R

ound

8 pe

rson

72"R

ound

10 p

erso

n

18" T

able

s

30" T

able

s

Room

Siz

e Banq

uet

Thea

ter

Clas

sroo

m

Stra

ight

Rece

ptio

n

Hol

low

Squ

areBanquet

Theater

Classroom

Hollow Square

Note: This grid should be used as a guideline only. Exact room capacity will depend on each indi-vidual property and considerations such as the actual shape of the room, obstructing columns, stages, audiovisual needs, number of exits and local regulations.

7

How much space do you need?

Roundtableswith8 or 10 chairs set around them. May or may not have staging and/or a head table. Used for meal functions. Two to four chairs may be removedsothatnoone’sbackfacesthefrontoftheroom;thisiscalledHalf-MoonorCrescentRounds.Thisarrangementismoreconducivetofunctions with extensive programs, but will seat fewer attendees.

Rowsofchairsfacing the front of the room, usually with a center aisle. Standardsetupforsessionsthatdonotrequireextensivenote-taking.Maximizesroomoccupancy,butisnotrecom-mended when food is being served.

Rowsoftableswith chairs facing the front of the room, usually with a center aisle. More comfortable than theater-style seating for longer sessions, but allows for fewer attendees. Useful when present-ers distribute materials, attendees take notes or have workbooks, and when food and beverages are being served.

Rectangulartablesplacedendtoendtoformasquare(orrectangle)withchairsplacedaround the outside. Facilitates communication within the group when there is no presenter. One side of the squaremaybeleftopenforaU-shape.U-shapeis more useful if there is a presenter. Tables may be arranged with no hollow space in the middle forsmallergroups.ThisiscalledConferenceorBoardroom.

8

January• Mushers Challenge Series Races

begin—skijoring, 4-dog, 6-dog, 8-dog, and open classes

February• Iron Dog—longest, toughest snow-

mobile race in the world

• Yukon Quest International Sled Dog Race—1,000-mile-long International sled dog race

• World Ice Art Championships begin

March• Nenana Ice Classic Tripod Days—

take a chance and try to guess the time when ice breaks up on the Tanana River

• Festival of Native Arts—celebrate Alaska Native culture with traditional singing, dancing, and arts

• GCI Open North American Championship Sled Dog Race

April• International Curling Bonspiel

• Arctic Man Ski & Sno-Go Classic

• Creamer’s Field Migratory Waterfowl Refuge—birds start arriving for spring

May• Alaska Visitor Industry’s Walk for

Charity—raises money for local charities on a 3k walk and munch

• Chena River Run—the first 5k run of the season

June• Midnight Sun Run—10k run starting

at 10pm

• Midnight Sun Festival—celebrate Summer Solstice with music, crafts, shopping, entertainment and a downtown street fair

• Midnight Sun Baseball Game—the Alaska Goldpanners start playing at 10:30pm without artificial lighting

Year-Round• Music & Theater Performances—

local and internationally renowned talent can be seen throughout the year

• Guided Nature Walks—learn more about the wonders of Interior Alaska at Creamer’s Field Migratory Water-fowl Refuge

• First Friday Events—many art galler-ies, specialty stores and the Morris Thompson Cultural and Visitors Center participate, offering special shows or receptions on the first Friday evening of each month

Seasonal• Nov-Apr Cross Country Ski Races—

interval, mass and relay starts; free, classic and mixed techniques at Birch Hill Cross Country Ski Center

• Dec-Mar Sled Dog Events & Races—skijoring, 4-, 6- and 8-dog and open classes. Free in-door and outdoor spectator viewing at Mush-ers Hall

• May-Sept Tanana Valley Farmers Market—Alaska-grown produce, art, baked goods and more. Saturdays and Wednesday at the Corner of College Rd and Caribou Way

Calendar ofEvents

For more events and up-to-date information, call (907) 456-INFO for our events hotline, visit www.explorefairbanks .com or visit the individual event websites. Please confirm event dates prior to making travel plans. Ja

deFra

nk/F

CVB

Cra

ig C

hele

dina

s: Ice

Art

Jous

t, sc

ulpt

ed b

y Cra

ig

Che

ledi

nas,

Kev

inR

osco

eand

Ste

veB

rice

BobW

ilkin

son

Festival of Native Arts—March

Kar

a Nas

h, D

ownt

own

Assn

of F

airb

anks

Nicol

eBliz

insk

i/Sa

ntaC

laus

Hou

se

9

July• Golden Days—five days of activi-

ties including the largest parade in Alaska

• World Eskimo-Indian Olympics—in-digenous peoples compete in traditional athletic games and celebrations

• Fairbanks Summer Arts Festival—multi-disci-pline study-performance festival with free concerts every day (2 weeks)

August• Tanana Valley State Fair—Alaska’s

oldest fair!

Calendar ofEvents

• Tanana Valley Sandhill Crane Fes-tival—celebrate the thousands of cranes on their southbound migra-tory route

September• Equinox Marathon—runners from

near and far face the challenge of the marathon deemed to be the second toughest in the U.S.

October• International Sled Dog

Symposium—workshops on sled dogs, mushing, and skijoring topics

• International Friendship Day— celebrate the cultural diversity found in the local community

November• Athabascan Fiddlers Festival—Alaska

Native musicians gather in Fairbanks for a musical celebration

• Turkey Day Ski Relays

• Rookie Bonspiel—curling for new players

• Yukon Title Cash Bonspiel

December• North Pole Winterfest

• North Pole Candle Lighting—cer-emonial lighting of the North Pole City candle

• The Nutcracker Ballet

• Winter Solstice Celebration—river-front lighting, sleigh rides, caroling, music, and winter fun

• Christmas in Ice—Christmas-themed ice art sculptures and Kids Park by local and international sculptors in North Pole

• New Year’s Eve Sparktacular—join the University of Alaska Museum of the North staff for hot chocolate and cookies before and after the Spark-tacular fireworks

Cas

eyTh

omps

on

Cou

rtes

yTan

anaV

alleyS

tateFair

Yukon Quest International Sled Dog Race—February

UA

F Ph

oto

by T

odd

Paris

Lara

Poi

rrier/

Nor

thern

Hor

seP

hoto

grap

hy

Nicho

lasJ

acob

s/FC

VB

Rüe

dige

rFessel

Yukon Quest International Sled Dog Race—February

• Seeicesculptures–imaginethemostdetailedintricatecarvings,some up to three stories tall, all carved out of solid blocks of ice. Afterhundredsofhoursofwork,theseetherealcreationsarealldestined to melt away. Ice sculpture displays begin in December and culminate in March.

Year-Round• VisittheMorrisThompsonCulturalandVisitorsCenter.• Take a city tour of Fairbanks.• VisitSantaClausinNorthPole–aleisurely16-miledrivesouth

of Fairbanks.• Visitamuseumtolearnaboutournaturalandculturalhistory.• Seemuskoxandreindeer.Lookformoose,beavers,birdsand

more. Fairbanks is bursting with wildlife habitat!• Sleddogkennelvisitsareagreatwaytospendanafternoon–

meet the dogs and hear stories from the mushers.• Seethetrans-Alaskapipeline,anengineeringmarvelofthe

modern world.• Shoppingopportunitiesabound!Lookforapolar

bearsticker(MadeinAlaska)oraSilverHandtag(AlaskaNativeMade).

• GoonanArcticCircleadventure!You’vecomethisfarnorth,youmightaswellcheckthisexperienceoffyourlife-list.Youcango by plane, by road or by a combination of the two.

10

What else is there to do?

Fairbanks is alive with things to see and do, from visiting with a dog musher and her team to enjoying Shakespeareinanopen-airtheater.Musicanddance,concertsandsymphonies,artclasses,flightseeing,walkingtours,visitingaruralvillagewhereyou’llbemetbyAlaskaNativepeople,birdwatchingorgolfbeneaththemidnightsun.Thequestionisnot“Whatistheretodo?”but“HowcanIdecidewhattodo?”You’llsooncometorealizeFairbanksisnotaonce-in-a-lifetimeadventure,butratheradestinationthatyou’llwanttovisitagaininordertoseeallofthosethingsyoumissedthefirsttime!

Summertime• Get gold fever! Gold history activities are a great way to ac-

quaintyourselfwithFairbanks’history.• Setoutonacruiseaboardanhistoricsternwheeler.• Golfanyone?Youcanplayallnightlongunderthelightofthe

midnight sun.• Denali National Park, with all of its wildlife, scenery and adven-

ture, is only a short drive away.• A nature walk through the boreal forest can introduce you to

the environment in this land of contrasts.• RaftthewhitewaterofDenaliorenjoyaleisurelyfloatdown

one of the rivers in the Interior.

Wintertime• Takeadipinhotsprings!Thisactivityisavailableyear-round,

but the experience is magical in the winter. • Viewthenorthernlights–Fairbanksisknownasoneofthe

best locations in the world to see this fascinating phenomenon.• Go skiing – there are downhill and world-class cross-country

options available.• Asnowmobilerideisagreatwaytospendanafternoon–travel

into country that few people get to see.• SleddogracesarebigFairbankssportingattractions.• Try a dog sled ride – whether riding in the basket or driving the

team yourself, the experience is unforgettable!• Snowshoethroughtheforest–experiencethespecialqualityof

the light as it bounces off the snow and throws shadows on the ground.

More summer itinerary ideas can be found in the Fairbanks Visitors Guide. A complete list of winter offerings is located in the Fairbanks Winter Guide. Call us at 1-800-327-5774 or go online at www.explorefairbanks.com to request these publications.

FCVB

Cou

rtes

y of U

AF

FCVB

EdM

alen

/FC

VB

Select your meeting site from Alaskan rustic, upscale lodges, full-service hotels, scenic bed and breakfasts, or spacious arenas. In this section you will find detailed information about featured meeting facilities including photographs, floor plans and amenities.

11

Meeting Facilities with LodgingAlpine Lodge, 18

Chena Hot Springs Resort, 12

Fairbanks Princess Riverside Lodge, 13

Pike’s Waterfront Lodge, 16

Regency Fairbanks Hotel, 20

River’s Edge Resort, 19

Sophie Station Suites, 14

SpringHill Suites by Marriott® Fairbanks, 20

Wedgewood Resort, 15

Westmark Fairbanks Hotel & Conference Center, 17

Meeting Facilities without LodgingCarlson Center, 18

University of Alaska Museum of the North, 19

Meeting Spaces Our inviting spaces WARMLy

welcome you!

Sq. Ft. Size Theater Banquet Classroom Reception

Arctic Celebrations 1,260 30x42 100 128 64 150 Chena 1,058 23x46 50 40 40 75 Above Combined 2,318 30x88 150 160 100 200 Conference 800 20x40 40 - 30 - Activity Center 2,100 70x30 125 140 90 200 Aurorium 400 20x20 25 - - - Aurora Borealis 441 21x21 25 20 16 35 Dance Floor 400 20x20 - - - - Outdoor Tent 400 20x20 30 25 - - Outdoor Tent 4,000 40x100 150 200 - -

Den

ise F

erre

e

12

POBox58740 Fairbanks,AK99711 Mile56.5ChenaHotSpringsRd(907)451-8104 Fax:(907)[email protected] www.chenahotsprings.comTotalGuestRooms:80AccessibleRooms:2Amenities: ShuttleService,Fee-BasedIn-RoomCoffeeMakersOn-SiteCateringOn-SiteRestaurant&LoungeFree Local CallsCableTV,LimitedGiftShopIn-RoomHairdryersSwimmingPoolWhirlpoolLaundry FacilitiesFree ParkingWiFi

Treat your staff to a great destination by booking your next meeting or retreat at Alaska’sonlyauthentic100+yearoldhotspringsresort.Themeetingspacecanaccom-modatevariousgroupsizesfrom15to150persons.80lodgeroomsprovidecomfortforeveryoneandcomewithunlimitedswimpassesduringeachstay.TheResort’sfullservicerestaurantandloungeprovidedeliciousfoodandbeveragesdailyfrom7amto10pmwithavarietyofcateringchoicesforyourmeetings.Theoutdoornaturalhotspringsadult(ages18+)rocklakeisopendailyfrom7amtomidnight.BookanAuroraIce Museum tour, free renewable energy tour or any activity at our Activity Center.

Den

ise F

erre

e

TheFairbanksPrincessRiversideLodgeisreadytohostyourgroupormeet-ing comfortably and smoothly. Located minutes from downtown Fairbanks and theairport,thisbeautifullyappointedlodgesitsonthebanksoftheChenaRiver. TheFairbanksPrincessRiversideLodgeisabletohelpyouorganizeaworry-free event. From early-stage planning to last-minute changes, we can assist with meals,meetingroomlayoutsandanyspecialaudiovisualequipmentyoumightneed. Transportation to and from the airport is complimentary.

4477PikesLandingRd Fairbanks,AK99709(907)455-4477 TollFree:(800)426-0500 Fax:(907)[email protected] www.princesslodges.comTotalGuestRooms:325AccessibleRooms:13Amenities: FreeShuttleServiceIn-RoomCoffeeMakersOn-SiteCateringOn-SiteRestaurant&LoungeBusinessCenterFree Local CallsExerciseRoomGiftShopIn-RoomHairdryersSaunaLaundry FacilitiesFree ParkingFree WiFi

13


Edgewater 4,800 80x60 370 360 220 400 Jade 2,200 50x44 185 160 100 200 Copper 1,240 40x31 100 100 50 125 Marble 527 31x17 40 30 22 55 Boardroom 368 16x23 25 20 18 20

SophieStationSuites, justminutesfromtheairport,downtown&UAF,isyoursolutionforsmallmeeting&cateringneedsinFairbanks.Featuring4meetingspacestochoosefrom,cateringfromZach’sRestaurant&150fullsuites,your meeting worries are over. ThelatestinAVtechnology&high-speedInternetcombinetomakeSophieStationperfectforsmallbusinessmeetings&presentations,withcomplimentaryparking.Zach’sBoardroom&theExpressRoomLoungeareidealforintimategatherings&receptions.Whenyourmeetingislarger,reserveZach’sRestaurantfor your private gathering. From delicious food to excellent service, the outstanding catering staff at SophieStationSuiteswillmakesureyournextsmallmeetingorgathering isworryfree&successful.

1717UniversityAve Fairbanks,AK99709(907)479-3650 TollFree:(800)528-4916 Fax:(907)[email protected] www.fountainheadhotels.com TotalGuestRooms:150AccessibleRooms:4Amenities: FreeShuttleServiceIn-RoomCoffeeMakersOn-SiteCateringOn-SiteRestaurant&LoungeBusinessCenterFree Local CallsCableTVExerciseRoomGiftShopIn-RoomHairdryersLaundry FacilitiesFree Parking Free WiFi


Boardroom 595 17x35 30 24 24 30 Express Room Lounge 1,944 54x36 - 45 - 45 Presidential Suite 220 11x20 - - * - Zach’s Restaurant 920 20x46 - 70 - 70

14* Conf. Table for 12

Fairbanks’premierchoiceformeetings,conferences,&banquets.Withover9,300sqftofflexiblemeetingspace&306residential-stylesuites,it’stheperfectlocationforanyevent.Borderingitsownwildlifesanctuary,Wedgewoodisonlyminutesfromdowntown,Ft.Wainwright&UAF. ThelatestinAVtechnology&state-of-the-arthigh-speedInternetareavail-ableforbusinessmeetings&conferences,whiletheelegantlyappointedmeetingroomsensurethateverywedding&receptionisspecial. Foratrulymemorableevent,reservetheFountainheadAntiqueAutoMuseum,25,500sqftofwonder&enchantment. Theprofessional&experiencedcateringstaffatWedgewoodisknownforsuperiorguestservice,greatfood&itsdedicationtomakingeveryeventasuccess.

212 Wedgewood Dr Fairbanks,AK99701(907)452-1442 TollFree:(800)528-4916 Fax:(907)[email protected] www.fountainheadhotels.com TotalGuestRooms:306AccessibleRooms:6Amenities: FreeShuttleServiceIn-RoomCoffeeMakersOn-SiteCateringOn-SiteRestaurant&LoungeBusinessCenterFree Local CallsCableTVExerciseRoomGiftShopIn-RoomHairdryersLaundry FacilitiesFree Parking Free WiFi

15


Borealis 2,726 47x58 250 225 140 225 Taiga Center 2,640 44x60 200 - 100 200 Gazebo 1,833 39x47 150 80 60 150 Garden 1,365 35x39 80 48 24 60 Boardroom 667 18x37 50 32 40 50 Auto Museum 25,500 45x60 - - - 400 to 95x240 - - - 600

OntheChenaRiver,Pike’sWaterfrontLodgeoffersauniquemixofdin-ing,meeting,andsleepingoptionswithfivemeetingroomsand208sleepingrooms, including standard rooms,deluxe river cabins, suites, Jacuzzi rooms,andfireplacerooms.Amenitiesinclude:Avedaproducts,anexerciseroom,freewireless Internet access, cable, laundry, sauna/steam room, in-room coffee/tea service, hairdryers, ironing boards, microwaves, and refrigerators. For meetings, weprovidecateringanddiningoptionsincludingtheCaptain’sLounge,BinkleyRoom,andPike’sLanding.Wespecializeinsmall-andmedium-sizemeetings,and will take good care of you and your guests.

1850HoseltonRd Fairbanks,AK99709(907)456-4500 TollFree:(877)774-2400Fax:(907)[email protected] www.pikeslodge.comTotalGuestRooms:208AccessibleRooms:9Amenities: Aveda Products FreeShuttleServiceIn-RoomCoffeeMakersOn-SiteCateringOn-SiteRestaurant&LoungeBusinessCenterFree Local CallsCableTVExerciseRoomGiftShopIn-RoomHairdryers SaunaLaundry FacilitiesFree ParkingFree WiFi


Binkley I 875 25x35 80 50 40 80 Binkley II 1,925 55x35 160 70 80 150 Binkley, full 2,800 80x35 240 160 120 250 Copper 1,210 60x21 80 50 40 70 Alyeska Boardroom 546 21x26 - 15 15 -

16

Certified green

ConvenientlylocatedindowntownFairbanks,theWestmarkFairbanksHotel&Conference Center offers the most meeting space of any hotel in Fairbanks. Designed with the needs of the meeting planner in mind, the hotel is able to handle groups from 10 to 400 with ease. Thereare13functionroomstotalingover16,000squarefeetavailableforyourmeeting,banquetorevent.Ourprestigious5,400squarefootGoldRoomBallroom,which can be subdivided into smaller spaces, offers 16 foot ceilings, which makes it ideal for audio/visual presentations, staged events, and production of large-scale events. RelaxinoneoftheWestmark’s400beautifullyappointedguestroomsandsuites.

813NobleSt Fairbanks,AK99701(907)459-7706 TollFree:(800)764-0016GroupSales (800)544-0970Reservations Fax:(907)[email protected] www.westmarkhotels.comTotalGuestRooms:400AccessibleRooms:24Amenities: In-RoomCoffeeMakersOn-SiteCateringOn-SiteRestaurant&LoungeBusinessCenterFree Local CallsCableTVExerciseRoomGiftShopIn-RoomHairdryersLaundry FacilitiesFree ParkingFree WiFi


Gold, full 5,400 60x90 550 400 250 450 Gold, 2/3 3,600 60x60 300 250 175 300 Northern Latitudes* 3,300 54x58 - 220 - 150 Tanana Trade Center* 1,884 46x41 - - - - Gold, 1/3 1,800 30x60 120 100 80 150 Yukon 1,760 32x65 100 80 60 100 Minto 1,536 32x48 100 80 60 100 Rampart 828 23x36 50 40 30 50 Harper Board Room 721 30x24 - - ** - Chena 480 20x24 40 30 18 40 #108 263 14x19 15 - 12 25 #110 263 14x19 15 - 12 25 #112 263 14x19 15 - 12 25

17*Available October-April ** Conf. Table for 18

18

4920DaleRd Fairbanks,AK99709(907)328-6300Toll-Free:(800)455-8851 Fax:(907)[email protected] www.akalpinelodge.comTotalGuestRooms:115AccessibleRooms:6Amenities: FreeShuttleServiceIn-RoomCoffeeMakersOn-SiteCateringOn-SiteRestaurant&LoungeBusinessCenterFree Local CallsCableTVExerciseRoomGiftShopIn-RoomHairdryersSaunaWhirlpoolLaundry FacilitiesIn-RoomRefrigerator/MicrowaveIn-RoomIron/IroningBoardFree WiFi, Free Parking

Theaward-winningAlpineLodgewelcomesgroups from 2 to 200. Convenient location, free airport/rail shuttle, on-site restaurant&lounge,WiFi,A/Vequipmentrentals,full-service catering department, adjacent to National/Alamo car rental, 100% smoke free.


Glacier 2,800 50x60 300 180 150 250 Yukon Quest 1,305 45x29 70 60 30 75 Finish Line Restaurant 1,400 47x30 - 96 - - Room 302 437 23x19 40 - 15 40 Room 324 437 23x19 40 - 15 40 Poker Lounge 169 13x13 20 - - -


Arena Floor 32,480 140x232 1,600 1,400 1,000 2,500

North Star & Pioneer 6,220 67x91 550 240 300 500

Pioneer 3,850 64x67 450 150 200 200

Prow 3,000 63x75 150 80 100 200

North Star 2,370 27x75 150 100 80 150

LocatedonthebanksoftheChenaRiver,the Carlson Center features complete event services ranging from event coordination, ca-tering and decorating to technical production service and equipment.Theprofessional andexperienced staff is ready to assist you with your event planning.

2010 2nd Ave Fairbanks,AK99701(907)451-7800 Fax:(907)[email protected] www.carlson-center.comAccessibleFree Parking WiFiMeeting facility without lodging

Patr

ick

Endr

esPa

tric

k En

dres

A village of charmingly decorated private cottages in a secluded riverfront setting min-utes from the airport and downtown provides perfect meeting facilities for groups up to 200. Offering full catering services. Our motorcoach can be reserved for special events and activities.


Miner’s Hall 1,995 57x35 220 160 140 160

Dining Room (winter) 1,500 50x30 110 80 70 110

Courtyard (summer) 1,400 20x70 150 100 - 150

Miner’s Hall North 980 28x35 110 80 70 105

Miner’s Hall South 980 28x35 110 80 70 105

Prospector 484 22x22 50 40 30 30

Gold Nugget 357 21x17 24 16 20 30

Gold Pan 320 20x16 24 16 20 30

19

Patr

ick

Endr

esPa

tric

k En

dres4200BoatSt

Fairbanks,AK99709(907)474-0286 Toll-Free:(800)770-3343 Fax:(907)[email protected] www.riversedge.netOpenMaythroughSeptemberTotalGuestRooms:94AccessibleRooms:3Amenities: FreeShuttleServiceIn-RoomCoffeeMakersOn-SiteCateringOn-SiteRestaurant&LoungeBusinessCenterCableTVGiftShopIn-RoomHairdryersLaundry Facilities Free Parking WiFi

POBox756960 Fairbanks,AK99775907YukonDr(907)474-7505 Fax:(907)[email protected] www.uaf.edu/museumAccessibleParkingFree WiFiMeeting facility without lodging


Entire Museum 21,000 - - - - 500

Main Lobby 2,300 - 100 - - 200

Auditorium 1,900 36x55 140 100 140 150

Classroom 794 28x28 50 - 30 -

TheUAMuseumoftheNorthoffersanun-forgettable, elegant venue perfect for receptions, dinners and presentations. Enjoy the dramatic architecture, award-winning exhibit galleries and spectacular views of Fairbanks and the AlaskaRange.Multimediaequipment,trainedevent staff and on-site catering available.

Patr

icia

Fisc

her/

UA

Mus

eum

of t

he N

orth

Patr

icia

Fisc

her/

UA

Mus

eum

of t

he N

orth

Our centrally located hotel, modern on-site restaurant and spacious meeting rooms create the perfect environment for whatever needs you may have while visiting theGoldenHeartCity.

95 10th Ave Fairbanks,AK99701(907)459-2700 TollFree:(800)348-1340 Fax:(907)[email protected] www.regencyfairbankshotel.comTotalGuestRooms:128AccessibleRooms:2Amenities: FreeShuttleServiceIn-RoomCoffeeMakersOn-SiteCateringOn-SiteRestaurant&LoungeBusinessCenterFree Local CallsCableTVExerciseRoomIn-RoomHairdryersWhirlpoolRoomsLaundry FacilitiesFree Parking Free WiFi

The SpringHill Suitesby Marriott® Fairbanks offers a meeting room for small groups, which accommodates up to 45 people.Standard roomsprovide separate sleep-ing, eating and working areas.

5751stAve Fairbanks,AK99701(907)451-6552 TollFree:(877)729-0197 Fax:(907)[email protected] www.marriott.com/faishTotalGuestRooms:140AccessibleRooms:19Amenities: FreeShuttleServiceIn-RoomCoffeeMakersOn-SiteCatering,LimitedOn-SiteRestaurant&LoungeBusinessCenterFree Local CallsCableTVExerciseRoomGiftShopIn-RoomHairdryersSwimmingPoolWhirlpoolLaundry FacilitiesFree Parking Free WiFi20

Top Ten Reasons to Meet in Fairbanks

1. Plentiful meeting space Over175,000squarefeetofmeetingspace,fromrustic

to modern.

2. Abundant sleeping rooms More than 3,300 year-round guest rooms.

3. Affordability Lower bed tax, no state tax, no city tax, lower service

charges, lower rates, free WiFi, and free parking.

4. Accessibility FairbanksInternationalAirport(FAI)handlesalmost

one million passengers annually and is serviced by Alaska Airlines, Frontier, Delta, United, Condor, and manyregionalaircraft.

5. Our services MostofFCVB’sservicesareprovidedatnocharge.

6. Options Extensivediningopportunities–fromfinediningto

coffeeshops–yourconferenceattendeeswillfind whatever they are craving.

7. Small town hospitality Fairbanksans are known for their friendliness and

welcoming nature.

8. Pre- and Post-convention excursions Panforgold,visitSanta,mushadogteam,teeoffat

midnight, view giant ice sculptures, flightsee above the ArcticCircle,rideariverboatontheChenaRiver...the list is endless.

9. Attendance boosters We can help promote your conference with Facebook,

Twitterorablogpost.WinterGuidesandVisitorsGuides are available for distribution.

10. Majestic wildlife and natural wonder Our northern lights come out to play more than 200

nightsperyear.SeethemuskoxorthereindeerattheUAFcampus.TakeahikethroughCreamer’sField,ahaven for birders.

Visitwww.explorefairbanks.comforgeneralinformationonFairbanks. Feel like you need to see it all for yourself before youmakeadecision?FCVBcanassistwitharrangementstobringyouhereforasitevisit.Callusat(907)459-3765oremail [email protected]

21

Meeting Facilities Grid

Fairbanks has venues of all shapes and sizes to accommodate your meeting needs. Whether you are planning for a large international convention or a small corporate retreat, the Fairbanks Convention & Visitors Bureau can help you get started on your Fairbanks experience.

Facilities are organized into two sections: with onsite lodging and without onsite lodging. Within these two sections they are listed in descending order by total square feet of meeting space.

Meeting Facilities with Lodging7 Gables Inn & Suites, 24

A Taste of Alaska Lodge, 24

Alpine Lodge, 22

Chena Hot Springs Resort, 23

Fairbanks Princess Riverside Lodge, 22

Hampton Inn & Suites, 25

Hotel North Pole, 24

Motel Nord Haven, 25

Pike’s Waterfront Lodge, 23

Regency Fairbanks Hotel, 23

River’s Edge Resort, 23

Sophie Station Suites, 24

SpringHill Suites by Marriott® Fairbanks, 25

Wedgewood Resort, 22

Westmark Fairbanks Hotel & Conference Center, 22

Meeting Facilities without LodgingBirch Hill Cross Country Ski Center, 27

Carlson Center, 26

Morris Thompson Cultural & Visitors Center, 26

Northern Lights Council of Dancers, 27

Pioneer Park, 26

University of Alaska Museum of the North, 27

The right place for every meeting

22

Meeting facilities with lodging

Wedgewood Resort • see ad on page 15

212WedgewoodDr,Fairbanks,AK99701

(907)452-1442,Fax:(907)451-8184

TollFree:(800)528-4916

[email protected], www.fountainheadhotels.com

TotalGuestRooms:306

AccessibleRooms:6

Free WiFi, Free Parking

It’sallhere–flexibleeventspacescomplementedbyexcellentguestservice,exceptionalcatering,latestinAVtechnology&306spacioussuites.

Fairbanks Princess Riverside Lodge • see ad on page 13

4477PikesLandingRd,Fairbanks,AK99709

(907)455-4477,Fax:(907)455-4476

TollFree:(800)426-0500

[email protected], www.princesslodges.com

TotalGuestRooms:325

AccessibleRooms:13


TheFairbanksPrincessRiversideLodgehasnearly9,200squarefeetofmeetingspace and is conveniently located near downtown and the airport, making it perfect for your next meeting.

Alpine Lodge • see ad on page 18

4920DaleRd,Fairbanks,AK99709

(907)328-6300,Fax:(907)328-0914

TollFree:(800)455-8851

[email protected], www.akalpinelodge.com

TotalGuestRooms:115

AccessibleRooms:6


Award-winning Alpine Lodge welcomes your group from 2 to 200. Free airport/railshuttle,on-siterestaurant&lounge,WiFi,cateringdept.,100%smokefree.

Total square feet 9,135

Westmark Fairbanks Hotel & Conference Center • see ad on page 17 Total square feet 16,698




Borealis 2,726 47x58 250 225 140 225 Taiga Center 2,640 44x60 200 - 100 200 Gazebo 1,833 39x47 150 80 60 150 Garden 1,365 35x39 80 48 24 60 Boardroom 667 18x37 50 32 40 50 Auto Museum 25,500 45x60 - - - 400 to 95x240 - - - 600

813NobleSt,Fairbanks,AK99701

(907)459-7706,Fax:(907)459-7736

TollFree:(800)764-0016GroupSales

(800)544-0970Reservations

[email protected], www.westmarkhotels.com

TotalGuestRooms400

AccessibleRooms:24


Conveniently located in downtown Fairbanks, the Westmark offers the most meeting space of any hotel in Fairbanks. Our professional staff is able to handle groups from 10 to 400 with ease.


Gold, full 5,400 60x90 550 400 250 450 Gold, 2/3 3,600 60x60 300 250 175 300 Northern Latitudes* 3,300 54x58 - 220 - 150 Tanana Trade Center* 1,884 46x41 - - - - Gold, 1/3 1,800 30x60 120 100 80 150 Yukon 1,760 32x65 100 80 60 100 Minto 1,536 32x48 100 80 60 100 Rampart 828 23x36 50 40 30 50 Harper Boardroom 721 30x24 - - ** - Chena 480 20x24 40 30 18 40 #108 263 14x19 15 - 12 25 #110 263 14x19 15 - 12 25 #112 263 14x19 15 - 12 25*Available October-April ** Conf. Table for 18


Edgewater 4,800 80x60 370 360 220 400 Jade 2,200 50x44 185 160 100 200 Copper 1,240 40x31 100 100 50 125 Marble 527 31x17 40 30 22 55 Boardroom 368 16x23 25 20 18 20


Glacier 2,800 50x60 300 180 150 250 Yukon Quest 1,305 45x29 70 60 30 75 Finish Line Restaurant 1,400 47x30 - 96 - - Room 302 437 23x19 40 - 15 40 Room 324 437 23x19 40 - 15 40 Poker Lounge 169 13x13 20 - - -

In descending order by total square feet meeting space

23

Chena Hot Springs Resort • see ad on page 12

POBox58740,Fairbanks,AK99711

Mile56.5ChenaHotSpringsRd

(907)451-8104,Fax:(907)451-8151

[email protected], www.chenahotsprings.com

TotalGuestRooms:80

AccessibleRooms:2

WiFi, Free Parking

A distinctive meeting location. Enjoy wildlife, scenery and the great outdoors. Relaxandselectourone-of-a-kinddestinationforyournextmeeting.


River’s Edge Resort • see ad on page 19

4200BoatSt,Fairbanks,AK99709

(907)474-0286,Fax:(907)474-3665

TollFree:(800)770-3343

[email protected], www.riversedge.net

OpenMay-September

TotalGuestRooms:94

AccessibleRooms:3

WiFi, Free Parking

Over6,000squarefeetofmeetingspaceavailableforgroupsupto200people.Full food, beverage and catering service available.




Miner’s Hall 1,995 57x35 220 160 140 160

Dining Room (winter) 1,500 50x30 110 80 70 110

Courtyard (summer) 1,400 20x70 150 100 - 150

Miner’s Hall North 980 28x35 110 80 70 105

Miner’s Hall South 980 28x35 110 80 70 105

Prospector 484 22x22 50 40 30 30

Gold Nugget 357 21x17 24 16 20 30

Gold Pan 320 20x16 24 16 20 30


Arctic Celebrations 1,260 30x42 100 128 64 150 Chena 1,058 23x46 50 40 40 75 Above Combined 2,318 30x88 150 160 100 200 Conference 800 20x40 40 - 30 - Activity Center 2,100 70x30 125 140 90 200 Aurorium 400 20x20 25 - - - Aurora Borealis 441 21x21 25 20 16 35 Dance Floor 400 20x20 - - - - Outdoor Tent 400 20x20 30 25 - - Outdoor Tent 4,000 40x100 150 200 - -


Pike’s Waterfront Lodge • see ad on page 16

1850HoseltonRd,Fairbanks,AK99709

(907)456-4500,Fax:(907)456-4515

TollFree:(877)774-2400

[email protected], www.pikeslodge.com

TotalGuestRooms:208

AccessibleRooms:9


OntheChenaRiver,Pike’soffersauniquemixofdining,meetingandcateringoptions.Wespecializeinsmalltomediummeetingswith5lovelyrooms.


Regency Fairbanks Hotel • see ad on page 20

9510thAve,Fairbanks,AK99701

(907)459-2700,Fax:(907)459-2720

TollFree:(800)348-1340

[email protected], www.regencyfairbankshotel.com

TotalGuestRooms:128

AccessibleRooms:2


Our centrally located hotel, modern on-site restaurant and spacious meeting rooms create the perfect environment for whatever needs you may have while visitingtheGoldenHeartCity.


*Available September-May


Ambassador 1,178 19x68 110 72 48 150 Embassy 750 25x30 50 40 24 50 Board Room 47 & 49* 240 12x20 20 12 12 20 Tubby’s Dining Room 2,015 65x31 - 110 - -


Binkley I 875 25x35 80 50 40 80 Binkley II 1,925 55x35 160 70 80 150 Binkley, full 2,800 80x35 240 160 120 250 Copper 1,210 60x21 80 50 40 70 Alyeska Boardroom 546 21x26 - 15 15 -

24

Total square feet 7207 Gables Inn & SuitesPOBox80488,Fairbanks,AK99708

4312BirchLn

(907)479-0751,Fax:(907)479-2229

TollFree:(800)478-7829

[email protected],www.7gablesinn.com

TotalGuestRooms:45

AccessibleRooms:1


Perfectforsmallgroups/retreats;cathedralceiling,granitefireplacewithcouches, full adj. kitchen area. Near UAF. Negotiable complimentary space with reserved rooms!

Sophie Station Suites • see ad on page 14

1717UniversityAve,Fairbanks,AK99709

(907)479-3650,Fax:(907)479-7951

TollFree:(800)528-4916

[email protected], www.fountainheadhotels.com

TotalGuestRooms:150

AccessibleRooms:4


Experience attention to every detail. Wonderfully suited to small business meet-ingsorintimategatherings.LatestinAVtechnology&hi-speedInternet.


A Taste of Alaska Lodge551EberhardtRd,Fairbanks,AK99712

Mile5.3ChenaHotSpringsRd

(907)488-7855,Fax:(907)488-3772

[email protected],www.atasteofalaska.com

TotalGuestRooms:10

AccessibleRoom:1


Theaward-winningATasteofAlaskaLodgeissituatedon280acresofsouth-facing, panoramic view property. Exceptionally private meeting destination with full amenities.




Boardroom 595 17x35 30 24 24 30 Express Room Lounge 1,944 54x36 - 45 - 45 Presidential Suite 220 11x20 - - * - Zach’s Restaurant 920 20x46 - 70 - 70


Room 3 1,050 32x36 116 80 60 111 Room 1 456 19x24 50 32 24 47 Room 2 456 19x24 50 32 24 47

Hotel North Pole449N.SantaClausLn,NorthPole,AK99705

(907)488-4800,Fax:(907)488-4816

TollFree:(877)488-4801

[email protected], www.hotelnorthpole.com

TotalGuestRooms:71

AccessibleRooms:4


MeetjuststepsawayfromNorthPole’sSantaClauseHouseatour100%smoke-freehotel. Complimentary continental breakfast for hotel guests. Free WiFi. Alaskan-owned and operated.




Fireside Room 720 30x24 35 30 30 40


Conference Room 1,200 28x52 180 128 - 180

* Conf. Table for 12

25

Total square feet 550SpringHill Suites by Marriott® Fairbanks • see ad on page 20

Total square feet 670Motel Nord HavenPOBox458,Healy,AK99743

Mile249.5ParksHwy,Healy

(907)683-4500,Fax:(907)683-4503

TollFree:(800)683-4501

[email protected], www.motelnordhaven.com

TotalGuestRooms:28

AccessibleRooms:2


QuietretreatinHealynearDenaliNationalPark.Availableforfall,winter,andspringmeetingsfromSept.20toMay20.Fireplace,deck,catering.



Hampton Inn & Suites 433HaroldBentleyAve,Fairbanks,AK99701

(907)451-1502,Fax:(907)451-1503

TollFree:(800)HAMPTON

[email protected]

www.fairbankssuites.hamptoninn.com

TotalGuestRooms:101

AccessibleRooms:14


Meetings for up to 35 people. Complimentary airport/train shuttle. 100% Hamptonguarantee.“OntheHouse”hotbreakfastforhotelguests.

Total square feet 700


Meeting Room 700 28x25 35 32 25 35


Taiga Room 670 26x26 50 35 25 50

5751stAve,Fairbanks,AK99701

(907)451-6552,Fax:(907)451-6553

TollFree:(877)729-0197

[email protected],www.marriott.com/faish

TotalGuestRooms:140

AccessibleRooms:19


TheSpringHillSuitesbyMarriott®Fairbanksoffersameetingroomforsmallgroups,whichaccommodatesupto45people.Standardroomsprovidesepa-rate sleeping, eating and working areas.


Conference Room 550 25x22 40 36 21 45

University of Alaska Fairbanks Thecampusishometothestatewideuniversitysystemadministra-tive offices, the Geophysical Institute, the University of Alaska Museum oftheNorth,theRobertG.WhiteLargeAnimalResearchStationandtheInternationalArcticResearchCenter.Foundedin1917whenAlaskawasstillaterritory,todayUAFisAmerica’snorthernmostLand,SeaandSpaceGrantinstitution,offering33certificatesand169degreesin128disciplines ranging from bachelors to PhDs. Its 11,034 students come fromall50statesand47foreigncountries.UAFhostsnumerous nationalandinternationalacademicandscience-basedconferenceswithorganizationssuchastheMycologicalSoci-etyofAmerica,theInternationalCongressonCircumpolarHealthandtheUniversityoftheArcticRectors’Forum.

Uni

vers

ity o

f Ala

ska F

airb

anks

Pho

to

by T

odd

Paris

26

Meeting facilities without lodging


Pioneer ParkPOBox71267,Fairbanks,AK99707

2300 Airport Way

(907)459-1087,Fax:(907)459-1199

[email protected], www.fnsb.us/pioneerpark

Accessible:Yes


PioneerPark,oneofAlaska’spremierparks,offersmanybeautifuloptionsforyour meeting needs, making it an ideal venue for your meeting or function.


Total square feet 6,520Morris Thompson Cultural & Visitors Center101DunkelSt,Fairbanks,AK99701

(907)459-3701,Fax:(907)459-3702

[email protected], www.morristhompsoncenter.org

Accessible:Yes


OntheriverfrontindowntownFairbanks,thisvisitorinformation&culturalcenter offers a variety of meeting spaces, 100-seat hi-def theatre, and exhibits celebrating Interior Alaska.


Exhibit Hall 6,216 56x111 425 400 250 425

Upper Level 2,467 - - - - 125

Mezzanine 2,220 20x111 250 250 100 300

Theatre 2,193 - 384 - - -

Blue Room 899 29x31 75 50 50 75

Pioneer Hall Lobby 1,170 37x31 100 60 60 100

Historic First Presbyterian Church 647 27x24 75 - - -

Alaska Centennial Center for the Arts


Main Lobby 3,120 130x24 - 100 - 250 Theatre 1,900 53x37 100 - - - Classroom 900 30x29 40 40 24 - Conference Room 600 20x29 - 20 30 -

Carlson Center • see ad on page 18

20102ndAve,Fairbanks,AK99701

(907)451-7800,Fax:(907)451-1195

[email protected], www.carlson-center.com

Accessible:Yes

WiFi, Free Parking

Over41,000squarefeetofmeeting/exhibitspaceavailable.Fullservicecateringavailable. Complete event coordination capabilities.



Arena Floor 32,480 140x232 1,600 1,400 1,000 2,500

North Star & Pioneer 6,220 67x91 550 240 300 500

Pioneer 3,850 64x67 450 150 200 200

Prow 3,000 63x75 150 80 100 200

North Star 2,370 27x75 150 100 80 150

Eielson Air Force Base EielsonAirForceBaseislocated25milesfromFairbanks, just south of the community of North Pole, and serves over 3,000 military members. Eielson is home tothe354thFighterWingwhichhostsmultipleREDFLAG-Alaska exercises each year and the 18th Aggressor SquadronflyingtheF-16FightingFalcon.EielsonisalsohosttoseveraltenantunitsincludingAlaska’sAirNa-tionalGuard168thAirRefuelingWingandtheArcticSurvivalSchool.

SSgt

Chr

istop

herB

oitz

Northern Lights Council of Dancers

University of Alaska Museum of the North • see ad on page 19 Total square feet 4,994

Birch Hill Cross Country Ski Center101WildernessDr,Fairbanks,AK99712

(907)457-4488,Fax:(907)457-4489

[email protected] http://co.fairbanks.ak.us/ParksandRecreation/Facilities/BH/Default.htm

Parkopenyear-round.SkiCenteropenNovember-March,Summerbyreservation.

Accessible:Yes

FreeWiFiintheSkiCenter;limitedrangethroughoutthepark.

BoroughParkconsistingofworld-classskitrailsandapublicSkiCenterintheWinter.SkiCentercanberentedoutintheSummer.18-holeDiscGolfCourseopenintheSummer.FreeParking.



907YukonDr

(907)474-7505,Fax:(907)474-5469

[email protected], www.uaf.edu/museum

Accessible:Yes

Free WiFi, Parking

Signaturearchitecture,award-winningexhibits,andbreathtakingviewsmakethe museum an extraordinary destination for your next event. On UAF campus.


Entire Museum 21,000 - - - - 500

Main Lobby 2,300 - 100 - - 200

Auditorium 1,900 36x55 140 100 140 150

Classroom 794 28x28 50 - 30 -



2340 Airport Way

(907)452-5699,(907)455-7046

www.dancealaska.org

Accessible:Yes

ThePioneerParkSquareandRoundDanceCenterhasafullkitchen,socialarea and dance floor, which can be used for meeting space.


Social Area 621 27x23 66 48 39 63

Dance Floor 2,596 44x59 288 216 177 274


Assembly Room 2,400 72x38 - 250 - 300

Meeting facilities without lodging


27

Fort Wainwright Army Post From a small cold-weather test station to one of the Army’slargesttrainingareas,FortWainwright(orLaddField,asitwasoriginallyknown)hascomealongway.Thesoldiers and families that are stationed at Fort Wainwright are an integral and important part of our community. Today, FortWainwrightishometoover7,350soldiersand8,850family members. Fort Wainwright is the home of the 1st StrykerBrigadeCombatTeam,25thInfantryDivisionandthe16thCombatAviationBrigade(Alaska).

USArm

yPho

to

WHy SETTLE FOR A MEETING

WHEN yOU CAN HAvE AN EXPERIENCE?

28

Take a deep breath and explore the Last Frontier. Pan for gold, float the Chena River, cool off in an ice museum, go fishing, view wildlife, take a dip in a hot spring, ride in a dog sled, experience an art gallery or museum, see Alaska Native dancing or take a short drive to the town of North Pole and say “hi” to Santa Claus. Embrace the ENERGy of Fairbanks!

Located right in the middle of our great state, Fairbanks is the gateway to Alaska’s Interior and the Arctic. Let the WARMTH of our people guide you through these vast and beautiful lands. Denali National Park (home to Mt. McKinley) is a mere two hours to the south, the Arctic Circle is a very accessible four hours to the north, world class hot springs are an hour down the road, a myriad of villages, refuges and parks are a short flight away and the alluring Alaskan wilderness is literally at our doorstep.

Todd

Par

is

29

The businesses listed in this section provide you with professional assistance for all of your meet-ing needs, as well as give you ideas on what your attendees can see and do to complete their Alaska adventure. After the meeting day is done, it’s time to have serious fun! Whether your attendees want to shop, dine, hike, visit the Arctic Circle or Denali National Park, or just relax and watch the river flow by, we can connect them with the businesses that can fulfill their wishes.

Things to Do & Conference Services

Adventure, Nature & Wildlife Viewing 30

Audio/Visual Equipment 30

Conference Services 31

Dining 31

Entertainment & Museums 31

Gift Shops & Specialty Goods 32

Medical & Health 32

Native Culture 32

Transportation 33

“Ashoped,ourattendeescameearly,stayeddaysafterward,broughtguestsandtookadvantageofallthesights&toursavailableinFairbanksandbeyond!Thankssomuchforhelp-ing us make sure our conference attendees were pleased with Fairbanks as their conference site!”

Cynthia Steiner, Cray User Group Conference Coordinator

Contacts for work and play

Helen

Ren

frew/F

CVB

30

Adventure, Nature & Wildlife ViewingAlaskan Tails of the Trail with Mary ShieldsPOBox80961,Fairbanks,AK99708-0961(907)455-6469,Fax:(907)[email protected],www.maryshields.comYear-roundAccessible:YesCash or check only

Enjoy a personal visit with celebrated author/dog musher MaryShields.Meetthedogsandlearnabout40yearsofnorthernliving,theIditarod&mushinginSiberia.

Chena Hot Springs ResortPOBox58740,Fairbanks,AK99711Mile56.5ChenaHotSpringsRd(907)451-8104,Fax:(907)[email protected], www.chenahotsprings.comYear-roundAccessible:Yes

Year-roundChenaKennelTours,winterdogsledridesandsummerdogcartrides.Availabledaily.BookyourtourattheActivity Center upon arrival.

Denali Raft Adventures, Inc.Drawer190,DenaliPark,AK99755Mile238.6ParksHwy,inRainbowVillageRVPark,DenaliPark(907)683-2234,Fax:(907)683-1281TollFree:(888)[email protected],www.denaliraft.comMay20-September10Accessible:Yes

RaftingatDenaliPark-mild&whitewater,chartertrips for 12 to 108 or choose one of seven daily departure times. Denali’sfirstraftingcompany.

EcoSeg Alaska (Segway Tours of Fairbanks) Fairbanks, AKMosttoursbeginandendattheMorrisThompsonCultural&VisitorsCenter(unlessotherarrangementshavebeenmade)(907)[email protected], www.ecosegalaska.comMemorialDayWeekend–Early/Mid-September

ExploreAlaska’simmensebeautyonthewheelsoftomorrow.Ridingasegwayisaunique,up-close,andecofriendlywaytoexploreFairbanks!ComeRideWithUs!

Northern Alaska Tour CompanyPOBox82991,Fairbanks,AK99708-2991(907)474-8600,Fax:(907)474-4767TollFree:(800)[email protected], www.northernalaska.comYear-roundAccessible: No

1-day&multi-dayArcticadventuresfeaturingnaturalhistory&culturalheritageoftheregion:DaltonHighway,YukonRiver,ArcticCircle,Coldfoot,AnaktuvukPass,PrudhoeBay,Barrow,Kotzebue&Nome.

Wedgewood Wildlife Sanctuary 212WedgewoodDr,Fairbanks,AK99701AtWedgewoodResort(907)[email protected], www.fountainheadhotels.com Year-roundAccessible:Yes

Walkthenaturetrailsofthis75-acrepreserveborderingWedgewoodResort.View&photographmigratingbirdsfrom observation decks at Wander Lake.

Audio/Visual EquipmentAlaska Universal ProductionsPOBox81132,Fairbanks,AK99708(907)[email protected], www.AUP-AK.comYear-round

Fairbanks’premieraudiovisualproductioncompany. Lighting, sound, projectors and much more. Call for your next corporate meeting, conference or event!

Activities &Services

Uni

vers

ity o

f Ala

ska F

airb

anks

Pho

to b

y Tod

d Pa

ris

31

Conference ServicesInterior Graphics & Printing7708thAve,Fairbanks,AK99701(907)456-4982,Fax:(907)[email protected], www.interiorgraphics.comYear-round,Monday-Friday8am-5pm

Full-serviceprintingcompanylocateddowntown.Booklets,displays, flyers, posters, lamination, same-day service, pick up or delivery available. Graphic design and promotional products.

The Pen Guy(907)456-4604,Fax:(801)382-4645TollFree:(888)[email protected],www.thepenguy.bizYear-round

Youronestopforpromotionalitems!Orderyourpersonal-izedadspecialtyitemsinadvance.Frompenstoattendeebags,we’vegoteverythingforyourconferenceattendees.

DiningAlaska Salmon Bake & Palace Theatre 3175CollegeRd#1,Fairbanks,AK99709Located at Pioneer Park, Fairbanks(907)452-7274,Fax:(907)456-6997TollFree:(800)[email protected], www.akvisit.comMid-MaythroughMid-SeptemberAccessible:Yes

Join us for a true Alaskan dining experience with grilled salmon,carvedbeef&beer-batteredcodstraightfromAlaska’sicywaterscookedtoperfection.Nightlyfrom5-9pm.

Chena Hot Springs ResortPOBox58740,Fairbanks,AK99711Mile56.5ChenaHotSpringsRd(907)451-8104,Fax:(907)[email protected], www.chenahotsprings.comYear-roundAccessible:YesWiFi

Enjoyadeliciousmealatourfull-serviceRestaurantandTrailsEndLounge.Opendaily7am-10pmforbreakfast,lunchordinner. Full-service catering.

Lavelle’s Bistro5751stAve,Fairbanks,AK99701(907)450-0555,Fax:(907)[email protected], www.lavellesbistro.comYear-roundAccessible:Yes

WineSpectatorAwardrecipient.Lavelle’ssetsthestandardforgreatdining.Theplacewherethelocalsgo.Full-servicecatering available.

Pike’s Landing Restaurant & Lounge 4438AirportWay,Fairbanks,AK99709NexttoPike’sWaterfrontLodge(907)479-6500,Fax:(907)[email protected], www.pikeslodge.comYear-roundAccessible:YesFree WiFi

HistoricPike’sLandingontheChenaRiveroffersdeliciouscateringinauniquesetting.ChefJeffery“Love”Brookswillcreateauniqueeventforyou.

Entertainment & MuseumsChena Hot Springs Resort POBox58740,Fairbanks,AK99711Mile56.5ChenaHotSpringsRd(907)451-8104,Fax:(907)[email protected], www.chenahotsprings.comYear-roundAccessible:Yes

TheAuroraIceMuseumisopenyear-round!Dailytoursat11am,1pm,3pm,5pm,7pm.EnjoyanAppletiniatthe AuroraIceBarwatchingicechandelierschangecoloraboveyour head.


Den

iseFerre

e/Che

naH

otSpr

ings

Resor

t

32

Fountainhead Antique Auto Museum 212WedgewoodDr,Fairbanks,AK99701AtWedgewoodResort(907)458-6122,Fax:(907)[email protected], www.fountainheadmuseum.com Year-roundAccessible:Yes

Over25,000sqftofqualityautodisplays&historicfashionexhibits,thisuniquesettingturnsanyfunctionintoastylishevent for up to 600 people.

Gift Shops & Specialty GoodsArctic Traveler’s Gift Shop 201CushmanSt,Fairbanks,AK99701(907)456-7080,Fax:(907)[email protected],www.arctictravelersgiftshop.comYear-roundAccessible:Yes

Fairbanks’mostcompletegiftshop.Aurora-relatedgifts,jewelry,T-shirts,ivoryandjadesouvenirs&more.Est.1955.Open7daysaweek.

The Great Alaskan Bowl Company4630OldAirportWay,Fairbanks,AK99709(907)474-9663,Fax:(907)479-3067TollFree:(800)[email protected], www.woodbowl.comYear-roundAccessible:Yes

MadeinAlaska,fullypersonalizedguest,delegate,andspeakergifts.Viewourmanufacturingprocess.

Santa Claus House101St.NicholasDr,NorthPole,AK99705-7695(907)488-2200,Fax:(907)488-5601TollFree:(800)[email protected], www.santaclaushouse.comYear-roundAccessible:Yes

Alaska’smostuniquegiftshopandHomeoftheOriginal LetterfromSanta.

Santa’s Letters and Gifts POBox55762,NorthPole,AK99705(907)488-8118,Fax:(907)488-7304TollFree:(866)[email protected] www.santaslettersandgifts.comYear-round

Wespecializeinhigh-quality,personalizedSantaLetterPack-agesfromAlaskaforchildren,adultsandpets(manychoices).WealsocarryandshipuniqueAlaskangiftsyear-round.

Medical & HealthTanana Valley Clinic 1st Care Center1101NobleSt,Fairbanks,AK99701(907)459-3500,Fax:(907)459-3583TollFree:(888)459-3500www.tvcclinic.comYear-roundMedicare, Medicaid, Tricare, Private Insurance

Open7days/wk,8am-8pm.Noappt.necessary,physicianal-waysonstaff.Treatment&diagnosisofminorillness&injury.Easyaccess&parking.Locatedat11th&Nobledowntown.

Native CultureTanana Chiefs Conference Cultural Programs 101DunkelSt,Ste126,Fairbanks,AK99701(907)459-3740,Fax:(907)[email protected] www.morristhompsoncenter.org Year-roundAccessible:Yes

Offering authentic Alaska Native music and dance presenta-tions, sampling of Athabascan foods, and art workshops. Also featuring portraits in traditional Athabascan clothing.


©Pa

tric

k J.

Endr

es/A

lask

aPho

toG

raph

ics.c

om

33


TransportationAirlink Shuttle & Tours1213DolphinWay,Fairbanks,AK99709(907)452-3337,Fax:(907)[email protected], www.airlinkalaska.comYear-round

Local area shuttle and luxury motorcoach statewide charters andtoursatanaffordablepricewithqualityservice.

Alaska Auto Rental 61512thAve,Fairbanks,AK99701(907)[email protected], www.alaskaautorental.comYear-round

Well-equippedcars,vans,SUVs,andtrucksforrent.Providinggroup rates, custom rentals, corporate accounts, local shuttle, and excellent service.

Alaska Railroad VacationsPOBox107500,Anchorage,AK995101745JohansenExpressway,Fairbanks(907)265-2447,Fax:(907)[email protected],www.AlaskaRailroad.comYear-roundAccessible:Yes

Providing scenic transportation between Anchorage and Fairbanks, year-round.

AVIS 6450AirportWay#5,Fairbanks,AK99709At Fairbanks International Airport(907)474-1017,Fax:(907)[email protected], www.avisalaska.comYear-round

ConvenientlylocatedattheFairbanksInt’lAirport.Dis-counted convention/meeting rates. Excellent We Try Harder service.We’reheretoserveyou!

GoNorth Taxi & ShuttlePOBox60147,Fairbanks,AK99706(907)[email protected], www.gonorth-alaska.com/taxiYear-round

Our car service and shuttle offer you trained drivers; our fleet includeseverythingfromlightSUVsto15-passengervans.Weoffer charter rates and can tailor your itinerary.

Premier Alaska Tours 1900 Premier Ct, Anchorage, AK 99502-1113(907)279-0001,Fax:(907)279-0002TollFree:(888)[email protected], www.PremierAlaskaTours.comYear-roundAccessible:Yes

Statewideescortedandcustomtoursanddeluxemotorcoachcharter services available year-round. Alaskan owned.

6450AirportWay#5 Fairbanks,AK99709(907)474-1017 Fax:(907)[email protected] www.avisalaska.com

No check or debit cards accepted.

Debit cards

Conveniently located attheFairbanksInt’lAirport. Discounted convention/meeting rates.Greatcars,SUVs,mini-vans. One-way rentals in Alaska. Excellent We Try Harderservice.We’rehere to serve you!

34

John

Dyk

es

Fairbanks, Alaska 101

Arts Our traditional and contemporary arts scene is brim-ming with energy. Fairbanks enjoys award-winning musi-cians, skilled visual and literary artists and artisans, the intricate beadwork of the Athabascan people, thespian productions, classical concerts and original performances. Study-performancefestivalsattractinstructorsandstudentsfrom around the world. An impressive selection of galleries and specialty stores provide extensive venues for respected painters, jewelers, sculptors, potters and photographers. Fairbanks sets the stage for a wide variety of indigenous and

contemporary art, theater and music events year-round.You’llfindenthusiasticsupporters here for any gathering centered around the arts.

Sports In the winter, Fairbanks resi-dents and visitors can participate in or watch world-class dog mushing, skijor-ing, snowmobile racing, down-hill skiing, cross-country skiing, snowboarding, ice hockey, curling,icefishingandtheWorldIceArtChampionships–where competitors come from around the world to carve in-tricatestatuesoutofenormousblocksofice.SummerbringstheMidnightSunBaseballGame,boatraces,softball,soccer,golf, hiking and the World Eskimo-Indian Olympics – three daysofage-oldindigenousgames,potlatches,fiddlinganddancing.RecentlyFairbankshashostedsucheventsas:theUSCurlingAssociationJuniorNationals,thePacificDistrictGirls’/Women’sHockeyTournament,andtheUSNationalIndoor Archery Championship. When it comes to sports – from the usual to the unusual – we invite you to explore the difference in Fairbanks.

Northern Lights Fairbanks’positionunderthe“AuroralOval”–aring-shaped region around the North Pole – makes it one of the best places in the world to see the aurora borealis. Our location offers a great balance of clear nights, occur-rencefrequencyandactivitythatdrawspeoplefromallovertheworld.Thesebeautifulandmysteriouscurtainscan be seen from mid-August through April, and range in color from green to red to purple, with the brightest and most common being a yellow-green. Intensity varies from night to night, with the best displays happening in the late evening to the early hours of the morning. When the nights are clear and dark enough, there will be aurora visible an average of eight out of ten nights. If you stay a minimum of three nights and are actively out during the late evening hours, your chances of seeing the aurora increase to 90%. Many area accommodations will provide an “Aurora Wake-UpCall.”Noguarantees,butthelongeryou’rehere,thebetter your chances of seeing a great show.

Cou

rtes

y of J

ohns

on F

amily

Todd

Par

is

35

© K

en G

raha

m P

hoto

grap

hy.co

mAlask

aRailro

ad

*Includes connections. Approximate flight times. May vary in accordance with revisions in airline schedules.

Cities in color are direct flights.

Fairbanks, Alaska 101

Lightfillsourdaysthroughouttheyearfromthemidnightsunofsummertothenorthernlightsofwin-ter. Fairbanks displays a mystical beauty that will ignite the indomitable and adventurous spirit in you and yourattendees.Nomatterwhattimeofyearyourmeetingoccurs,youwon’tleavewithoutexperiencingthelight, energy and warmth of Fairbanks!

Climate Becauseofitslatitude,Fairbanksenjoysthesummer’smidnightsunandthewinter’snorthernlights.TheBrooksRangekeepstheharshArcticwindsatbay,andtheAlaskaRangekeepsthewet,coastalweathertothesouth.Ourloca-tion makes for dry weather, little wind and warm summers. Winter brings consistent snow conditions from November through March.

Dress Casual, comfortable clothing and shoes are acceptable formostoccasions.Summerwearincludesshorts,short-sleeved shirts and sandals. Winter gear should include par-kas, boots, caps and mittens. If your meeting occurs in late AprilthroughMayorlateAugustthroughSeptember,you’llbe here in the springtime or the fall, respectively. Mornings may start out a little chilly, but the day can warm up comfort-ablyoncethesunisoutintheafternoon.Plantopackpants,long-sleeved shirts and a light jacket. Dressing in layers is recommended, regardless of the season, as temperatures can fluctuate throughout the day.

Time Zone TheentirestateofAlaska is in the Alaska StandardTimeZone(AST),fourhoursbe-hindEasternStandardTime.

How BIG is Alaska?

Getting HereAirport:FairbanksInternationalAirport(FAI) Fairbanksmaybefarawayfromordinary,butit’seasytoreach!Year-round,multiple domestic and international flights connect Fairbanks to the world. Smallercommuter airlines transport people within the state. For more leisurely transportation between Anchorage andFairbanks,theAlaskaRailroad offers an opportunity to see parts of Alaskathataren’tvisibleontheroad system – and someone else does the driving!

Flight times between Fairbanks and:

Anchorage 50 min. Juneau 3 hr. 30 min. Barrow 1hr.30min. Vancouver 6hr.50min.* Seattle 3hr.30min. Portland 5hr.15min.* Denver 5 hr. 30 min. SanFrancisco 6hr.15min.* SaltLakeCity 6hr.45min.* LosAngeles 7hr.45min.* SanDiego 7hr.15min.* Phoenix 8hr.15min.* LasVegas 7hr.10min.*

Fairbanks International Airport

36

Find your way around town

WARM WELCOMEMorris Thompson Cultural and Visitors Center

TheFairbanksConventionandVisitorsBureau(FCVB)hasmadeitsbestefforttoprovideaccurate informationbutdoesnotguaranteeaccuracy, serviceorqualityof the listingspresented.FCVBisnotresponsibleforgoodsorservicesprovidedbyfirmsororganizationslisted in this guide. All listings in this directory are paid listings, with information provided byeachorganization.

www.explorefairbanks.com/meetings

Project Coordinators: HelenRenfrew,AllisonThompson,AngieCerny,KaseyGillam, Amy Geiger

Design by: Jill Marshall, Marshall Arts Graphic Design, Fairbanks

Come and discover the ENERGy of Fairbanks, Alaska! Whether your meeting benefits from the WARMTH of the midnight sun or is inspired by the northern LIGHTS, Fairbanks invites you to experience the heart of Alaska.

Fairbanks has served as a gathering place on the banks of the Chena River for over 100 years and takes its role as host seriously. Be sure to make your first stop in Fairbanks the Morris Thompson Cultural and Visitors Center. You’ll find knowledgeable and friendly staff and volunteers, racks of informative brochures, daily vacancy listings, local walking and driving tours, telephones, and WiFi and Internet access, in addition to an exhibit hall featuring 9,000 square feet of museum-quality interpretive displays and dioramas depicting Interior Alaskan people, landscapes and seasons.

Fairbanks’ excellent infrastructure offers over 3,300 hotel rooms, 175,000 square feet of meeting space, many local restaurants and access to a wide variety of things to do and places to go. Explore the Last Frontier.

Ang

ieC

erny

/FC

VB

2012 meeting planners guide

Documents