State of ConnecticutDepartment of Emergency Services and Public ProtectionDivision of Emergency Management and Homeland Security

S.CHOOLS.ECURITYC.OMPETITIVEG.RANTP.ROGRAM

Due: On or before Monday, July 29, 2013

TABLE OF CONTENTS

A. Introduction and Program Summary 3

B. Instructions to Applicants 5

C. Applicant Information and Data Sheet 7

District Breakdown (list of schools applying for) 8

D. Program Narrative 9

E. Instructions for the Project Budget(s) 10

F. Emergency Plan Sign Off ……… 11

G. Allowable Project Expenses 12

H. Prohibited Expenses 13

I. Reimbursement Rates, Priority Schools, Application Ranking 14

J. NCEF Safe Schools Facilities Checklist (selected questions from Checklist) 19

COMPLETION CHECKLIST

Section C (page 1): Application Information and Data sheet

Section C (page 2): Signed District Breakdown (list schools applying for under this grant)

Section D: Program Narrative

Separate File: Budget form (completed for each school)

Section F. Emergency Plan Sign Off (if applicable)

Section J: Safe School Checklist - portion of NCEF Safe Schools Facility Checklist (complete for each school applying for under this grant) - Signed

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SECTION A. INTRODUCTION AND PROGRAM SUMMARY

An Act Concerning Gun Violence and Children’s Safety became effective on April 4, 2013 Public Act 13-3.

The bill establishes a competitive state grant for State Fiscal Years ending June 30, 2013 to June 30, 2015 inclusive to improve security infrastructure in schools.

Program Highlights:

Reimbursement Grant Program

The period of performance is twenty-four months from date of award

Each local and regional Board of Education may apply for a grant equal to a percentage of its eligible expenses. For the purpose of this Grant, each town will be ranked in descending order according to town wealth as defined by section 10-262f of the general statutes. The wealthiest town will be eligible for a 20% reimbursement rate and the poorest town will be eligible for an 80% rate. The remaining towns will fall between those two rates on a continuous scale. (please see the reimbursement percentages in Section I)

Eligible expenses include but are not limited to: installation of surveillance cameras, penetration resistant vestibules, ballistic glass, solid core doors, double door access, computer controlled electronic locks, entry door buzzer systems, scan card systems, panic alarms, or systems and; the training of school personnel in the operation and maintenance of the security infrastructure of school buildings. In addition, the purchase of portable entrance security devices, including but not limited to metal detector wands and screening machines and related training

Reimbursement for eligible expenses incurred on or after April 4,2013 may be applied for under this grant

If there are insufficient funds to cover grants to all towns, priority shall be given to schools with the greatest need for security infrastructure based on the school building security assessments of the schools. The assessment, utilizing a portion of the National Clearinghouse for Educational Facilities’ (NCEF) Safe Schools (Section J) Facilities Check List shall be conducted under the supervision of the local law enforcement agency

Once the schools with the greatest need have been identified, priority shall be given to schools that have no security infrastructure and succeeding priority shall be granted to schools identified as priority school districts according to section 10-266p of the General Statutes (please see listing in Section I)

The first round of School Security Competitive Grant Program is currently funded at the level of $5,000,000. Two additional rounds, both 5,000,000 are expected within the next year.

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Prior to receiving a reimbursement under this grant, an applicant Board of Education must show that it:

1. Has conducted a uniform security assessment of its school security, including any security infrastructure, using the National Clearinghouse for Educational Facilities’ Safe Schools Facilities Check List; The full assessment must be filled out for each school that receives funding under the grant prior to receiving reimbursement.

2. Has an emergency plan at the schools under its jurisdiction and periodically practices an emergency plan, and that such a plan has been developed with applicable state or local first responders. A plan must be in place for each school that receives funding under the grant prior to receiving reimbursement.

The security assessment must be conducted under the supervision of the district’s local law enforcement agency and use the Safe Schools Facilities Check List published by the National Clearinghouse for Educational Facilities. The full checklist is available on the DESPP/DEMHS website at www.ct.gov/demhs and www.sde.ct.gov.

PROGRAM POINT OF CONTACT:

Please direct all questions to the Grant Unit at the Department of Emergency Services and Public Protection’s Division of Emergency Management and Homeland Security. You may reach us by email at schoolsecuritygrant@ct.gov and by telephone at 860-685-8038.

IMPORTANT DATE:

Application Due Date: On or before close of business on July 29, 2013

A completed application consists of: Section C: completed Application Information and Data Sheet (page 1 of 2) Section C: completed and signed District Breakdown sheet (lists all the schools applied for under

the grant), (page 2 of 2) Section D: Program Narrative Form (one form containing information on all schools applied for

under the grant) separate budget for each school applied for under the grant (Excel File) Section I: completed and signed security assessment questions for each school applied for under

this grant program (these are a select group of questions from the Safe Schools Facility Checklist published by the National Clearinghouse for Educational Facilities). The full checklist must be completed before reimbursement is made.

NOTE: The items listed above must be submitted electronically to DESPP/DEMHS (schoolsecuritygrant@ct.gov ) by the close of business on the dates specified.

Signed original copies must be mailed to DESPP:

Department of Emergency Services and Public ProtectionDivision Emergency Management and Homeland SecurityAttention: Kristina Andres1111 Country Club Road, 3rd floor north Middletown , CT 06457

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SIGN

H E R

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SECTION B. INSTRUCTIONS TO APPLICANTS

Below are instructions for filling out each of the forms contained in this grant application kit. Please fill out these forms completely and accurately. If you need assistance filling out this kit, please contact the DESPP/DEMHS Grant Unit by email at schoolsecuritygrant@ct.gov or by telephone at (860) 685-8038. For all forms that require an original signature, the signature location on the form will be indicated by this tab:

Section C. The Applicant Information and Data Sheet:The Applicant Information and Data Sheet is the form that provides DESPP/DEMHS with all of your organization’s contact and audit information. Please provide the requested information in Boxes 1 through 13 of this form. Each box contains context sensitive help. To view the help screen for each box just pass your mouse pointer over the colored question field. Special Note: Box 5 is intended for the person authorized to sign documents on behalf of your municipality/organization. All applications must be signed by that authorized person. As the preparer of this document, you should include your name and contact information in the appropriate boxes. DESPP/DEMHS grants staff will contact you if questions arise during the review of the application. Page 2: Please list the name and address of each school applied for under this grant. Please indicate if an emergency plan is in place for the particular school.

Section D. The Program Narrative Form:Use the Program Narrative form to provide an overview of your proposed project. Your answers to the five questions on this form should provide DESPP/DEMHS with a summary of what your organization plans to accomplish with this grant funding. If you are applying for more than one school, please include in your narrative the proposal for each school.

Section E. Project Budget Form:The Project Narrative and Budget form allows you to describe in detail how you plan to use the grant funding to accomplish your proposed goals and objectives. Please be as specific as possible. Your application should be in line with the allowable expenses in Section F of this package. The Project Narrative and Budget form is included in this application as a Microsoft Excel spreadsheet. Please be sure to enter your municipal/organization name at the top of the sheet.

Section F. Allowable Program Expenses:Reimbursements are allowed in two areas: 1) for improvements to the security infrastructure at the school including but not limited to: installation of surveillance cameras, penetration resistant vestibules, ballistic glass, solid core doors, double door access, computer controlled electronic locks, entry door buzzer systems, scan card systems, panic alarms, or systems;2) the purchase of portable entrance security devices, including but not limited to metal detector wands and screening machines, and related training 3) the training of school security personnel in the operation and maintenance of the security infrastructure of buildings.

Section G. Prohibited Expenses:See this section for the list of prohibited items. Section H: District Ranking & Reimbursement Rates:The amount of funding each district is eligible to receive under this program is determined by municipal wealth (similar to the Education Cost Sharing Grant Program). The State Department of Education (SDE) has ranked each district in descending order (least wealthy to most wealthy). This information will help you determine the total of your proposal. Also included is the list of districts designated as priority by the SDE.

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Section I: Decision Matrix:This section articulates process used to rank eligible projects.

Section J: NCEF Security Assessment Check off Sheets:The program requires that a security assessment is completed for each school included in your Grant Application. Public Act 13-3 specifies that these assessments must utilize the National Clearinghouse for Education Facilities’ Safe Schools Facilities Checklist. For this application, a select portion of the assessment has been identified. Please answer YES or NO to each of the questions. Additional comment will not be considered in the application ranking process. Please note: The full assessment must be completed prior to reimbursement.

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SECTION C. APPLICANT INFORMATION AND DATA SHEET

State of ConnecticutDepartment of Emergency Services and Public Protection

Division of Emergency Management and Homeland SecurityGrant Administration Unit

Additional copies of this kit are available by calling DESPP/DEMHS Grants Admin Unit at (860) 685-8038

Mail Completed Application To:Department of Emergency Services and Public ProtectionAttention: Kristina Andres1111 Country Club Road, 3rd floor north Middletown , CT 06457E-mail Completed Application To:schoolsecuritygrant@ct.gov Subject: School Security Grant Application

FOR DESPP/DEMHS USE ONLY

Application Tracking #:

Date Received: ____________________

1. Name of School District Applying for Sub-grant:     

2. Period of Award for this Sub-grant:     

3. Point of Contact (Project Director) Name & AddressName:       Title:      Organization:      Address Line 1:      Address Line 2:      City/State/Zip:      Phone:       Fax:      E-mail:      

4. Official Authorized to Sign for the Applicant:Name:       Title:      Organization:      Address Line 1:      Address Line 2:      City/State/Zip:      Phone:       Fax:      E-mail:      

5. Application Prepared by: (If Different than Point of Contact)Name:       Title:      Organization:      Address Line 1:      Address Line 2:      City/State/Zip:      Phone:       Fax:      E-mail:      

6. Municipal/Agency Financial OfficerName:       Title:      Organization:      Address Line 1:      Address Line 2:      City/State/Zip:      Phone:       Fax:      E-mail:      

8. Applicant Federal Employer Identification Number:       DUNS:      

AUDIT INFORMATION

Please note that the information required for boxes 9 through 13 refers to the sub-grantee’s audit cycle.

9. Applicant Fiscal Year End:       10. Date of Last Audit:      

11. Dates Covered by Last Audit:       to       12. Date of Next Audit:      

13. Dates to be Covered by Next Audit:       to      

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SIGN

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SECTION C. DISTRICT INFORMATION FORM

State of ConnecticutDepartment of Emergency Services and Public Protection

Division of Emergency Management and Homeland SecurityGrant Administration Unit

DISTRICT BREAKDOWN

1. List of School(s) to be considered under this grant program:Name of School:     

Address of School:     

Emergency Plan in Place :

Yes NoName of School:     

Address of School:     

Emergency Plan in Place:

Yes No

Name of School:     

Address of School:     

Emergency Plan in Place:

Yes No

Name of School:     

Address of School:     

Emergency Plan in Place:

Yes No

Name of School:     

Address of School:     

Emergency Plan in Place:

Yes No

Name of School:     

Address of School:     

Emergency Plan in Place:

Yes No

Name of School:     

Address of School:     

Emergency Plan in Place:

Yes No

Name of School:     

Address of School:     

Emergency Plan in Place:

Yes No

Name of School:     

Address of School:     

Emergency Plan in Place:

Yes No

Name of School:     

Address of School:     

Emergency Plan in Place:

Yes No

Name of School:     

Address of School:     

Emergency Plan in Place:

Yes No

7. I, the undersigned, for and on behalf of the named Public School District, do herewith apply for this sub grant, attest that, to the best of my knowledge, the statements made herein are true, and agree to any general or special grant conditions attached to this grant application form.

SIGNATURE OF AUTHORIZED OFFICIAL: X __________________________________________ DATE: ____________________

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SECTION D: PROGRAM NARRATIVE APPLICATION TRACKING # _________

Provide a brief overview of your grant application: if applying for more than one school please identify proposed projects at each school     

Needs Statement: Provide a brief description of the problem or gap that will be addressed using grant funding.     

Target Population: Identify the target school(s) that will be served by this grant.     

Goals and Objectives: List goals (what is this project trying to accomplish) and objectives (how goals will be achieved, including how these measures will work within your school environment).     

Evaluation: Indicate how you will measure success of your project (through drills, testing if applicable)     

Project Schedule: Estimated Time Line of Project     

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SECTION E. INSTRUCTIONS FOR BUDGET WORK SHEET

Please note you cannot enter information into the image below.

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Enter the district &

school data here.Do not enter data here.

This field will calculate automatically.

Articulate your spending plan here.

List items in the column to the left and dollar amounts to the

right.

Click these tabs to enter data for multiple schools.

SECTION F. EMERGENCY PLAN SIGN OFF SHEET

Please Note: This can be submitted at the time of application or at the time of reimbursement

District Emergency Plans

District      

Date Emergency Plan last exercised:      

Note: by signing the document, the signatory is attesting that the district listed above has an emergency plan in place which was developed in concert with the appropriate local first responders and has exercised (practiced) the plan.

Signature Also Reviewed The Full NCEF

Assessment Tool

____________________________ Yes or No Date___________Superintendent of Schools

____________________________ Yes or No Date ___________Chief Executive Officer

____________________________ Yes or No Date ___________Local Law Enforcement Agency

____________________________ Yes or No Date ___________Fire Chief

____________________________ Yes or No Date ___________Local Fire Marshal

____________________________ Yes or No Date ___________Local Emergency Medical Services

____________________________ Yes or No Date ___________Local Emergency Management Director

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SECTION G. ALLOWABLE PROJECT EXPENSES

Please note that this is a reimbursement-only grant program; the district must purchase the items using its own procurement system and submit a reimbursement form which will be included in Grant Award Documents. Additional copies of the Reimbursement Request Form may be found on our website at ct.gov/demhs.

Equipment and equipment related training: The following equipment items may be purchased under this program. Improvements to the security infrastructure at the school including but not limited to:

installation of surveillance cameras penetration resistant vestibules ballistic glass solid core doors double door access computer controlled electronic locks entry door buzzer systems scan card systems panic alarms or systems the purchase of portable entrance security devices, including but not limited to metal

detector wands and screening machines training of personnel in the operation of security enhancements obtained under this

grant.

Note: Some of the above items may already be on State Contract and Municipalities are normally allowed to utilize the contracts. You can check the Department of Administrative Services (DAS) web site: www.das.state.ct.us Contract listings can be found under the Procurement Banner.

Questions regarding eligible items may be directed to schoolsecuritygrant@ct.gov or by telephone to 860-685-8038

A Frequently Asked Questions Document (FAQ) will be maintained on the DESPP/ DEMHS website. Additional items that are determined to be eligible will be added to FAQ.

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SECTION H. PROHIBITED EXPENSES

1. Any costs currently approved for payment under the “State School Construction Grant Program” administered by the State Department of Education.

2. Any costs that are currently funded under other State or Federal funds for the same purpose.

3. Any items deemed ineligible after review.

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SECTION I. REIMBURSEMENT RATES, PRIORITY SCHOOLS, APPLICATION RANKING

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Town NameECS Town Wealth 2012-

2013ECS Town Wealth

RankReimbursement

PercentageHARTFORD 30,067.46 169 80.00%NEW BRITAIN 40,661.99 168 79.64%WINDHAM 43,980.42 167 79.29%WATERBURY 44,359.42 166 78.93%NEW HAVEN 45,024.86 165 78.57%BRIDGEPORT 51,177.52 164 78.21%NEW LONDON 69,952.03 163 77.86%EAST HARTFORD 74,193.12 162 77.50%WEST HAVEN 80,580.65 161 77.14%MERIDEN 82,764.79 160 76.79%ANSONIA 86,041.10 159 76.43%NORWICH 86,080.43 158 76.07%PLAINFIELD 88,001.77 157 75.71%NAUGATUCK 90,354.20 156 75.36%KILLINGLY 95,384.90 155 75.00%BROOKLYN 97,063.63 154 74.64%TORRINGTON 97,747.30 153 74.29%PUTNAM 99,614.88 152 73.93%STERLING 101,949.78 151 73.57%MANSFIELD 102,780.89 150 73.21%GRISWOLD 106,276.75 149 72.86%STAFFORD 109,595.28 148 72.50%BRISTOL 111,894.48 147 72.14%VERNON 113,186.73 146 71.79%DERBY 113,974.49 145 71.43%PLYMOUTH 114,681.18 144 71.07%THOMPSON 115,394.91 143 70.71%ASHFORD 118,429.19 142 70.36%SPRAGUE 121,217.76 141 70.00%THOMASTON 122,255.20 140 69.64%CHAPLIN 125,529.05 139 69.29%POMFRET 130,597.44 138 68.93%WINCHESTER 131,344.01 137 68.57%ENFIELD 131,984.33 136 68.21%MONTVILLE 132,246.09 135 67.86%EAST HAVEN 133,431.10 134 67.50%VOLUNTOWN 135,617.49 133 67.14%CANTERBURY 136,453.29 132 66.79%MANCHESTER 136,712.61 131 66.43%COLCHESTER 137,405.91 130 66.07%WOLCOTT 141,430.60 129 65.71%

Town NameECS Town Wealth 2012-

2013ECS Town Wealth

RankReimbursement

PercentageBEACON FALLS 143,078.56 128 65.36%PLAINVILLE 145,473.68 127 65.00%SCOTLAND 145,626.26 126 64.64%NORTH CANAAN 146,877.39 125 64.29%LEDYARD 147,288.64 124 63.93%WILLINGTON 148,019.38 123 63.57%ANDOVER 150,785.26 122 63.21%ELLINGTON 151,294.21 121 62.86%SEYMOUR 153,971.84 120 62.50%HEBRON 157,757.19 119 62.14%MIDDLETOWN 157,798.56 118 61.79%LEBANON 157,986.75 117 61.43%COVENTRY 159,100.97 116 61.07%WOODSTOCK 159,417.73 115 60.71%DANBURY 159,418.03 114 60.36%LISBON 161,931.05 113 60.00%SOMERS 162,715.94 112 59.64%WEST HARTFORD 163,666.29 111 59.29%STRATFORD 166,251.42 110 58.93%HAMDEN 168,408.63 109 58.57%NEWINGTON 169,626.32 108 58.21%TOLLAND 170,329.33 107 57.86%WETHERSFIELD 177,062.80 106 57.50%WATERTOWN 177,907.80 105 57.14%PROSPECT 180,645.75 104 56.79%SOUTHINGTON 181,876.81 103 56.43%WINDSOR LOCKS 182,433.92 102 56.07%GRANBY 183,891.71 101 55.71%EASTFORD 184,138.11 100 55.36%BARKHAMSTED 186,014.00 99 55.00%GROTON 186,969.84 98 54.64%PRESTON 187,088.45 97 54.29%PORTLAND 188,899.86 96 53.93%NORTH BRANFORD 189,083.22 95 53.57%EAST WINDSOR 189,763.76 94 53.21%HARTLAND 190,695.68 93 52.86%MARLBOROUGH 191,648.90 92 52.50%EAST HAMPTON 192,452.11 91 52.14%HARWINTON 197,116.00 90 51.79%WALLINGFORD 199,519.29 89 51.43%NEW HARTFORD 199,923.04 88 51.07%BOZRAH 200,802.31 87 50.71%SUFFIELD 201,269.90 86 50.36%BOLTON 201,912.80 85 50.00%FRANKLIN 202,038.99 84 49.64%SOUTH WINDSOR 202,900.30 83 49.29%SALEM 203,684.34 82 48.93%

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Town NameECS Town Wealth 2012-

2013ECS Town Wealth

RankReimbursement

PercentageMIDDLEFIELD 204,652.15 81 48.57%COLUMBIA 207,497.45 80 48.21%HAMPTON 207,870.23 79 47.86%CROMWELL 210,790.27 78 47.50%DURHAM 214,315.93 77 47.14%WINDSOR 215,732.74 76 46.79%MILFORD 216,519.21 75 46.43%BURLINGTON 219,910.91 74 46.07%HADDAM 224,495.42 73 45.71%BETHEL 228,903.82 72 45.36%NEW MILFORD 231,501.61 71 45.00%EAST HADDAM 231,674.65 70 44.64%DEEP RIVER 231,788.06 69 44.29%ROCKY HILL 231,959.37 68 43.93%EAST GRANBY 232,117.41 67 43.57%CHESHIRE 233,215.40 66 43.21%CANTON 236,145.59 65 42.86%CLINTON 237,882.61 64 42.50%EAST LYME 239,652.52 63 42.14%NO. STONINGTON 239,912.89 62 41.79%BERLIN 240,642.61 61 41.43%COLEBROOK 241,720.88 60 41.07%NEW FAIRFIELD 242,597.22 59 40.71%OXFORD 245,440.02 58 40.36%SIMSBURY 247,671.03 57 40.00%GLASTONBURY 250,357.12 56 39.64%SOUTHBURY 252,929.83 55 39.29%BLOOMFIELD 257,551.23 54 38.93%NORTH HAVEN 263,309.11 53 38.57%ORANGE 267,351.37 52 38.21%KILLINGWORTH 268,436.28 51 37.86%MONROE 272,830.78 50 37.50%BETHANY 273,572.88 49 37.14%NEWTOWN 276,525.34 48 36.79%TRUMBULL 278,104.87 47 36.43%SHELTON 285,301.30 46 36.07%MIDDLEBURY 286,066.04 45 35.71%BETHLEHEM 290,437.21 44 35.36%UNION 292,040.04 43 35.00%WOODBURY 304,610.86 42 34.64%CHESTER 308,038.22 41 34.29%LITCHFIELD 309,777.60 40 33.93%CANAAN 321,299.04 39 33.57%FARMINGTON 328,402.23 38 33.21%WATERFORD 329,820.00 37 32.86%MORRIS 334,573.27 36 32.50%BRANFORD 335,569.02 35 32.14%

Town NameECS Town Wealth 2012-

2013ECS Town Wealth

RankReimbursement

PercentageBROOKFIELD 336,529.41 34 31.79%GUILFORD 337,824.81 33 31.43%AVON 342,398.64 32 31.07%NORWALK 351,919.33 31 30.71%STONINGTON 356,306.21 30 30.36%MADISON 384,770.17 29 30.00%WESTBROOK 403,979.50 28 29.64%NORFOLK 446,632.69 27 29.29%GOSHEN 446,750.32 26 28.93%WOODBRIDGE 468,280.61 25 28.57%STAMFORD 473,624.82 24 28.21%ESSEX 476,940.52 23 27.86%

Connecticut Priority School Districts2012-2013

Ansonia Bridgeport Danbury East Hartford Hartford Meriden New Britain New Haven New London Norwalk Norwich Putnam Stamford Waterbury Windham

Application Ranking System per Public Act 13-3

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Of the applicants on behalf of such schools with greatest need for security infrastructure, first priority shall be givento applicants on behalf of schools that have no security infrastructure at the time of the school building security assessment

Succeeding priority will be given to applicants on behalf of schools located in priority school districts pursuant to section 10-266p of the general statutes (see listing above)

SECTION J NCEF SAFE SCHOOLS FACILTIES CHECKLIST

Below please find a selected portion of the NCEF Safe Schools Checklist. Fill out one facility checklist for each school applied for under this grant.

This assessment must be completed under the supervision of the local law enforcement agency.

Please answer YES or NO to each of these questions. Additional comments or answers cannot be considered in ranking the application.

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National Clearinghouse Safe School Facilities Survey(this is the portion of the full assessment that is required for this application –

please complete this assessment for each school applied for under this grant – the full assessment is located at ct.gov/demhs and must be completed before any reimbursement)

Please note:

The numbers in this document correspond to the full NCEF Safe Schools Facilities Checklist

The Assessment must be conducted under the supervision of local law enforcement and should be reviewed with local fire, emergency medical services and local emergency management

Please answer Yes or No other answers cannot be considered in ranking

School or building name:      

School Address:      

Name of School Representative conducting assessment      

Contact No.      

1. School Surroundings

1.1 Potential Man Made Hazards

1.1 b Hidden areas adjacent to the school that might provide offenders with "cover" or provide students with a location for illicit activities have been made safer by opening them up, exposing them, sealing them off, or other measures.

Yes No

2. School Grounds

2.1 General

2.1 b The site layout maintains open sight lines throughout through careful placement and maintenance of buildings, landscaping features and lighting.

Yes No

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2.2 Site Access Control

2.2 a In high threat areas, the perimeter of the site is secured at a level that prevents unauthorized vehicles or pedestrians from entering, and has this effect as far from the school building as possible.

Yes No

2.2 b In high threat areas, vehicle entry beyond checkpoints can be controlled, permitting entry by only one applicant at a time.

Yes No

2.2 c In high threat areas, there is space outside the protected perimeter to pull over and inspect cars

Yes No

2.2 f In high threat areas, manholes, utility tunnels, culverts, and similar unintended access points to the school property are secures with locks, gates, or other appropriate devices, without creating additional entrapment hazards.

Yes No

2.2 h Site entry points are clearly marked, controllable, and easily seen from the school. Gates are available for closing access points when necessary.

Yes No

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2.2k In high threat areas, there are area perimeter barriers capable of stopping vehicles.

Yes No

2.2 l Site entry points can be readily observed and monitored by staff and students in the course of their normal activities.

Yes No

2.2 m Site entry points are positioned so that one individual can monitor as many entries as possible. Nothing blocks this means of visual surveillance, such as signs, trees, shrubs, walls, etc.

Yes No

2.2. n Unsupervised site entrances may be secured during low-use times for access control purposes and to reinforce the idea that access and parking are for school business only.

Yes No

2.5 Vehicle Parking

2.5 a Parking areas are within view of the main office, other staffed areas, or surveillance cameras.

Yes No

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2.8 School Grounds and Recreational Facilities

2.8a Recreational areas and playgrounds are in direct view of the front office staff or other staff in the school

Yes No

2.9 Exterior Lighting

2.9a Exterior lighting is uniform and eliminates pockets of shadow or glare. For existing buildings, exterior lighting is best evaluated at night.

Yes No

3. School Buildings and Facilities

3.2 Building Access Control

3.2a Access into the building is 100% controllable through designated, supervised, or locked entry points. Windows and service entries are not exceptions. Entry is either granted by supervising staff or by using proximity cards, keys, coded entries, or other devices.

Yes No

3.2 b The school layout requires visitors to pass through at least visual screening before they can gain access to bathrooms, service spaces, stairwells, or other amenities inside the school. No one can get inside without being seen close enough by staff to be identified.

Yes No

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3.2 c Portions of the school that are not being used can be readily secured. This can be accomplished by locking wing doors or accordian-style gates, etc., provided emergency egress is not blocked.

Yes No

3.2 d Signs, in all relevant languages and with simple maps or diagrams where needed, direct visitors to designated building entries.

Yes No

3.3 Exterior Walls

3.3 a Building niches and recesses are fenced off, well lit, or observable from inside the building.

Yes No

3.4 Exterior Doors

3.4 a The number of exterior doors is minimized.

Yes No

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3.5 Windows

3.5 a All windows lock securely. Sliding Windows have lift and slide protection. In existing buildings, window hardware and frames are in good condition, and transom windows or other designs that have clear security weaknesses are either permanently closed (provided they are not to be used as a means of emergency egress) or are reinforced with slide bolts or other security devices.

Yes No

3.5 b In high risk areas, windows and their framing and anchoring are designed and located to resist the effects of explosive blasts, gunfire, and forced entry. Windows overlooking or directly exposed to public streets or dangerous areas are either minimized or protected.

Yes No

3.5 c Windows are located strategically, providing natural light and natural surveillance, while providing sufficient stand-off distance and other security features to deter vandalism..

Yes No

3.5 d Windows are used to enhance natural surveillance of courtyards and school grounds, especially from classrooms and administration areas.

Yes No

3.5 g Basement windows are protected from unauthorized entry by security grills or window well covers.

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Yes No

3.6 Roofs

3.6a Built-in roof access is from inside the building only. The access point is locked and inside a secure room.

Yes No

3.6 b Mechanical equipment enclosures on the roof are secured and protected from unauthorized access or vandalism.

Yes No

3.10 Entryways

3.10 a The number of building entryways is kept to the minimum needed, and all are controlled or supervised.

Yes No

3.10 e Entry access is adequately controlled by a combination of direct supervision, limited points of entry, and security technology.

Yes No

3.10 k In high risk areas, entries are designed to mitigate explosive blast hazards. Interior and exterior foyer doors are offset from each other. Doors and walls along the line the line of security screening meet requirements of UL 742, “Standard for Safety: Bullet-Resisting Equipment.”

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Yes No

3.11 Main Office, Lobby, and Reception Area3.11 b The receptionist can see visitors before they gain entry, and can electronically lock doors to block entry into the building, beyond the lobby, or beyond the reception desk.

Yes No

3.11 e The reception area includes adequate protective features, including a counter or desk to serve as a protective shield, a panic or duress button to call for help, a telephone, a radio base station if radios are used, and a rear exit or safe haven into which staff can retreat. In unsafe areas, the reception counter area is protected by a bullet-resistant window.

Yes No

3.12 Administrative Areas and Staff offices

3.12 b The main office has two-way communication capability with all classrooms.

Yes No

3.15 Classrooms

3.15 d All classrooms are on the public address system.

Yes No

3.15 e Intercoms, phones, or radios allow for two-way verbal communication between all classrooms and the school's administrative or security offices.

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Yes No

3.15 h Classrooms can be locked down quickly by faculty from inside the classroom without entering the hall. Door and window security hardware allows egress from classrooms at all times.

Yes No

3.15 i Classroom doors are made of metal or solid wood, with heavy duty, vandal-resistant locks.

Yes No

3.15 j in high risk areas, windows in classrooms facing locations that may be subject to blasts or attack are shatterproof.

Yes No

3.16 Media Center

3.16a The media center, if jointly used by the school and the community, has separate and secure access for school use and after-hours activities, restricting access to other areas of the school.

Yes No

3.19 Restrooms

3.19 j Restrooms intended for use by people engaged in after-school activities are conveniently located and can be used without providing access to the rest of the school.

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Yes No

3.24 Cafeterias and Student Commons

3.24 f The kitchen and serving areas can be secured during and after school hours.

Yes No

3.24 g Cafeterias or commons used after school are designed to prevent unauthorized access further into the building.

Yes No

3.25 Auditoriums and Theaters

3.25 a There are separate, secure, controllable entrances to the auditorium or theater for after-hours activities. Attendees do not have uncontrolled access to the rest of the school.

Yes No

3.25 b Clear sight lines allow for visual surveillance.

Yes No

3.26 Gymnasiums

3.26 a The gym has separate, secure entrances for school use and after-hours activities. Gym users do not have uncontrolled access to the rest of the school.

Yes No

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3.28 Interior Doors

3.28a Door hardware allows staff to quickly lock rooms from the inside without having to step into the hallway.

Yes No

3.28 b Door access devices such as master keys or proximity cards allow staff to gain quick entry to any room where students have secured themselves.

Yes No

4. Communications Systems

4.1 Building Notification System

4.1 a A mass notification system reaches all building occupants (public address, pager, cell phone, computer override, etc.) and is supplied with emergency power.

Yes No

4.1 b An uninterruptible power supply (UPS) provides emergency backup power.

Yes No

4.2Radio/Wireless Communication Systems4.2 a The facility has the necessary transmitters, receivers and repeaters to ensure radio communication by EMS personnel everywhere in the building.

Yes No

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4.2 b A sufficient number of hand-held two –way radios or cellular phones are available to staff.

Yes No

4.3Telephone Systems4.3 a The main telephone distribution room is secure.

Yes No

4.4b The telephone system has uninterruptible power supply (UPS)

Yes No

4.4 Communications Wiring

4.4a In high risk areas, communications systems wiring is distributed in secure chases and risers, or otherwise secure areas, to prevent tampering.

Yes No

4.4b Panic or duress alarm buttons are installed at the reception desk.

Yes No

4.4c In high risk areas, panic buttons or intercom call boxes are used in parking areas, at entry points, in isolated areas, or along the building perimeter as needed. Where permanent buttons are impractical, individuals carry pendant alarms.

Yes No

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5. Building Access Control and Surveillance

5.1 Building Access Control

5.1 a A basic security alarm system is installed throughout hallways, administrative offices, exit doors, and rooms containing high-value property such as computers, shop equipment, laboratory supplies, and musical instruments.

Yes No

5.1b Card access systems are installed throughout the campus for use by students and/or staff.

Yes No

5.1c Where keyed locks are used, a master key control system is in place to monitory keys and duplicates.

Yes No

5.1 d Devices used for physical security are integrated with computer security systems.

Yes No

5.1 e In high risk areas, magnetometers (metal detectors) and x-ray equipment are installed. Where they are installed they are used effectively.

Yes No

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5.1 f Access to information on building operations, schematics, procedures, detailed drawings, and specifications is controlled and available only to authorized personnel.

Yes No

5.2 CCTV Surveillance Systems

5.2a CCTV Camera systems cover appropriate areas of the school and record digital or tape devices, which are set up to send images to printers or be downloaded onto disks. The pictures printed from this equipment provide clear enough images to identify suspects in a court of law.

Yes No

5.2b CCTV cameras use lenses that capture useful images under existing lighting conditions. Infrared is used if needed for dark areas or at night.

Yes No

5.2c Cameras are triggered by motion or intrusion.

Yes No

5.2 e Cameras have an uninterruptible power supply and are connected to the building emergency power supply.

Yes No

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Assessment Completed on ____________. Conducted by:

______________________________ ______________School Representative Date

______________________________ ______________Local Police Agency Representative Date

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