Welcome to the St. James Seals Swim Club!

2016 - 2017

Parents Handbook

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Table of Contents Leadership Team, Board Members & Chairpersons 3 Introduction Welcome to the St. James Seals 4 St. James Seal’s Goals 4 Club Information 4 Coaching 5 Group Structures 5 Competitive (Age Group Development) 5 Pre-Competitive 6 Introduction to Competitive Swimming 6

Behavioral Expectations 7 Swim Meets and Travel 8 Entering Meets 8 Traveling to Meets 8 Swimmer’s Code of Conduct 9 Officiating 9 Family Volunteer Requirements 9 Hospitality 10 Officials Certification System 10 Club Finances 11 Fundraising- A Means to Meet Our Goals 12 Mandatory Member Participation 13 50/50 Lottery 13 Bud & Spud & Steak Night 13 Mandatory Club Participation 13 Bingo Policy - Swim Manitoba Bingo 13 Club/Member Optional Participation 12 Appendix A – Group Structure 16 Appendix B – Registration Policy 17 Appendix C – Harassment & Abuse Prevention Policy 19 Appendix D – Family Account Policy 22

Appendix E – Volunteer Point System Policy 23

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St. James Seals Board Members

Board of Directors 2016/2017 The Board of Directors consists of a group of Parent Volunteers that are elected to their positions for a two year term at the Annual General Meeting held in June each year. A Leadership Team consisting of a Head Coach who oversees the Swim Program along with the assistance of a Team Manager and a Director who manages the overall day to day business activities/operations of the swim club also report to and are part of the board. The elected parent volunteer board acts in a Policy and Governance capacity for the St. James Seals Swim Club. As well there is other parent volunteer positions classified as Chair Positions and are identified as non-voting board members. Leadership Team Positions Held Bonnie-Lee Lambert Director/Registrar 832-1338 bllambert@shaw.ca Ian Grunewald Head Coach 957 5745 stjamesseals@shaw.ca Bridget Solomon Team Manager 782-9879 bridget.solomon@live.com Board Members Bryan Miller President 897-0021 bryan.miller2@shaw.ca Pam Tomayer Vice President 390-2660 ptomayer27@shaw.ca Donna Miko Treasurer 831-0643 dmiko@mts.net Jill Roberson Secretary 775-0385 sealssecretary@gmail.com Dania Parkinson Pups Liaison 885-1771 daniaparkinson@shaw.ca Amber Vialette-Douglas Past-President 896-8768 vialette@mts.net Volunteers & Other Positions Held Trevor Zemliduk Meet Manager 894-4430 tzemliduk@shaw.ca Deb Boyle Officials Chair 588-3459 debboylecounsellor@gmail.com Kim Riddell Volunteer Points Chair 896-5387 sealspoints@gmail.com Colin Russell Hospitality 888-4361 c.russell@uwinnipeg.ca Sandra Miller Bud N Spud Coordinator 887-0021 sandra.miller2@shaw.ca Vacant Travel Coordinator Tracey Roberts Bingo Coordinator 487-2388 jandtrogers@yahoo.com Dave Robertson Swim-A-Thon Coordinator 775-0385 hurricanerobertson@gmail.com Corrie Wyllie Pro-Shop 885-1734 dcwyllie@shaw.ca Val Janzen Pro-Shop 947-3796 vjanzen@obsglobal.com Colin Russell Social Events Coordinator 888-4361 c.russell@uwinnipeg.ca OV Suvajac Marketing/Advertising 996-4146 sportslife@live.ca Vacant Fundraising Chairperson

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INTRODUCTION Welcome to the St. James Seals The St. James Seals Swim Club is one of the oldest swim clubs in Winnipeg, being established in the early 1960’s. Our club believes competitive swimming is a way of life that provides young people with a means to become physically fit and goal oriented. Our club structure is one that promotes many lifelong skills such as team work, goal setting, time management, stress management, leadership qualities and problem solving to name a few. Although competitive swimming is a team sport, our swimmers are able to grow and develop these skills and their swimming strokes at their own rate. We at the Seals believe that it is not only the time or place on the scoreboard that determines the degree of success or failure, but the extent to which the swimmer performs up to their capabilities. By placing the emphasis on self-improvement, every swimmer will be given the opportunity to ACHIEVE THEIR MAXIMUM POTENTIAL! Participation in all aspects of the club provides families and swimmers with the opportunity to meet new friends. In addition, participation provides swimmers with the means to further personal goals. Together they can provide the experiences and environment that will allow all swimmers to achieve their maximum potential. St. James Seals Goals

• To provide opportunities for social and emotional development • To provide a wholesome and worthwhile physical outlet • To provide the opportunity to learn lifelong skills such as time management, teamwork, goal setting,

stress management, and leadership skills. • To provide the opportunity to learn a lifelong fitness skill • To provide all swimmers with instruction, training and competitive opportunities consistent with

ability, desire and performance levels.

Swimmers vary widely in their swimming abilities, desire and performance levels. The club and coaching staff recognize these differences and attempt to serve all needs, at the same time encouraging swimmers to put forth an honest effort. At the Seals we emphasize the importance of each swimmer’s contribution to the team. At the same time, we recognize, respect and encourage individual achievement.

CLUB INFORMATION Email Important, please check your email regularly! Emailing is our preferred method of communication. The membership can expect to receive emails directly from Coaches, Admin Staff and the Board of Directors. If email isn’t an option, please contact a board member or head coach for alternative arrangements. Website Please check the website frequently for important information. The website will be updated on a regular basis; look for practice information, swim meet packages, a photo gallery and general information. Our website is: www.stjamesseals.com

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Seals Contact Information Please email, write or call with any questions or concerns. The appropriate coach or board member will promptly respond to questions or concerns. St. James Seals Swim Club Silver Heights PO Box 54008 Shoppers Drug Mart 2533 Portage Avenue Winnipeg, Manitoba R3J 0P0 Fax: (204)888-7803 Phone: (204) 221-2015 Email: stjamesseals@shaw.ca THE COACHES The Seals’ coaching staff is a group of dedicated professionals who bring more than 15 years of coaching experience and over 20 years of swimming experience to the team. They are committed to assisting all the athletes in reaching their goals. Please refer to the club’s website for more information on our coaches. The St. James Seals Swim Club represents an athlete centred, coach driven, and parent-supported team. Ian Grunewald Head Coach/Senior Group Coach Rhiannon Leier Blacher Assistant Head Coach/Junior 2 Coach Emma Richardson Junior 1 Coach Bridget Solomon Team Manager/Pups Coach Kurt Morton Pups Coach Emily Casselman Pups Coach Daniel Peri Dryland Coach Questions Regarding Coaching Any questions with respect to coaching matters should be referred directly to your child’s coach. In general, the coaches are available for questions before or after practices. If you are unable to speak to the coach personally during these times, you may leave a message at (204) 221-2015 or email the coaches at: stjamesseals@shaw.ca to arrange a meeting. GROUP STRUCTURES Competitive - Age Group Development These groups consist of swimmers in Pups 3, which is a transition group into the competitive level, and lead up to the senior levels. Swimmers will be placed in groups based on their ability, experience and age. Participation in swim meets is expected as competition provides a true measure of improvement. The main emphasis of this program is to improve stroke technique, fitness, overall body strengthening and coordination. Younger swimmers will be introduced to the training tools they will require to advance. As the swimmer’s ability and age increase, the number of practices and the duration of practices will also increase. The swimmer’s parents and the coaching staff must agree upon advancement of a swimmer from one competitive group to another. Consideration will be given on the basis of age (developmental NOT chronological), skill level, performance, attendance, maturity and the ability to handle more challenging workloads.

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Competitive – Skills Development Pups 1 & 2 Our Seals Pups program is learner driven and is based on the philosophy of supporting and rewarding individual achievements. It is designed to teach children how to swim and to introduce them to competitive swimming. The swimmers are taught progressive skills and stroke development. They will learn the basics of the four competitive strokes: butterfly, backstroke, breaststroke and freestyle. Swimmers are placed in groups with other children of similar age and ability. The children progress at their own skill level and therefore are afforded the opportunity to learn at their own pace. Once a child has mastered a competent level of swimming skills, they are eligible to move into the competitive groups. Swimmers in these groups practice twice a week for 45 minutes. Introduction to Competitive Swimming As your child enters the sport of competitive swimming, it is essential that you support both your child and his/her coach. Our coaches are professionals and are committed to teaching your child the skills necessary to improve his/her swimming technique. Coaches are not babysitters. They are teachers and role models. It is imperative that you, as parents, support coaching decisions as your confidence in the coach will be reflected in your child. The relationship between a swimmer and a coach is one of trust. Be prepared to “give up your child” during practices and competitions. Parents are asked to remain off the pool deck during practices. If you need to talk to the coach please do so before or after workouts or by telephone or e-mail. As swimmers grow and their performances in competition and stroke technique improve, the number of practices will increase. The decision to move a swimmer up to the next group is based on an agreement between the coaching staff and the swimmer's parents. Once these parties are in agreement that moving the swimmer up is the best decision for the swimmer, then the swimmer will be notified. Although it is not mandatory for a swimmer to move up to the next group, the recommendation by the coaching staff is always in the best interest of the swimmer. Each practice will have a different emphasis, particularly for the competitive swimmers. It is important that your swimmer attend as many of the practices as possible in order to fully benefit from the program. Parents should be aware that there will be peaks and plateaus in their child’s swim career. There may be times when your child will stop improving. This may occur for many reasons, but time and hard work will get the swimmer past this stumbling block. The years between 10 and 14 can be difficult for a child as they go through their growth spurts. It is difficult to predict just how a 10-year-old will perform when they are 13 or 14. Therefore, it is important to be sensitive and understanding during these times. It is important that parents keep their expectations at a reasonable level and not expect more than their child is capable of. As parents you can assist in helping your child set realistic short and long term goals. Goals are important as they create focus in children’s lives and help them create a manageable path to a future dream.

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BEHAVIOURAL EXPECTATIONS:

Appropriate behavior allows everyone the right to learn, the right to be safe and the right to be treated with respect, courtesy and consideration. Consequently, appropriate behavior within the St. James Seals Swim Club is mandatory. Each person is responsible for his/her behavior and is capable of making appropriate choices. It is therefore the responsibility of coaches, parents and swimmers to encourage and enforce appropriate behavior and good decision making.

Code of Conduct: Rights and Responsibilities Swimmers have the right to …

• Be treated with respect and consideration • Feel safe in a caring environment • Enjoy a high quality learn to swim and competitive swim program which takes into account their

individual strengths and needs • Be given the opportunity to express their ideas and opinions respectfully

Swimmers have the responsibility to …

• Treat others with consideration and fairness while respecting their rights and feelings • Help establish a clean, safe environment by caring for all personal and club property • Demonstrate positive attitudes toward learning • Meet attendance requirements as determined by the group coach • Participate actively in all aspects of their swim program, including practices, swim meets and dryland • Recognize that as members of the St. James Seals they are ambassadors of the Club at the pool, at swim

meets, during dryland and at social activities • Report all violations of the Code of Conduct to an authority figure (coach, parent, or board member)

Parents have the right to …

• Be treated with respect and consideration • Be informed of their child’s progress and be notified of any behavior concerns • Have their child swim in a safe, friendly environment that provides qualified, educated and

knowledgeable coaching staff Parents have the responsibility to …

• Discuss and assist their child in understanding this Code of Conduct • Encourage their child to respect the rights and feeling of others • Play an active part in their child’s swimming by fulfilling necessary volunteer obligations as required

by the club • Be in regular contact with their child’s coach • Treat others in the swim community (officials, swimmers and parents) with respect and consideration • Report all violations of the Code of Conduct to a coach or board member

Coaches have the right to …

• Be treated with respect and consideration in all aspects of coaching • Work in a safe non-threatening environment • Expect swimmers to participate and to be involved in a positive and productive manner in all aspects of

the Club, including practices, meets and dryland

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Coaches have the responsibility to….

• Provide the best learn to swim and competitive swim program possible while recognizing the needs of each swimmer and acting in the best interest of all their athletes

• Create and maintain order in a safe, nurturing environment • Deal with swimmers, parents, and peers in a fair and positive manner • Communicate, on a regular basis, with parents regarding each child’s progress within the program • Adhere to the regulations governing Swim Canada and the CSCTA in regards to coaching education

and registration within the organization Please see our Harassment & Abuse Prevention Policy on our Web-site and report all violations of the Code of Conduct to the Head Coach who will in turn report it to the Board SWIM MEETS AND TRAVEL Entering Meets: Swim meets are an important part of competitive swimming and are a highlight for the swimmers. Your swimmer’s coach will decide which meets your swimmer should participate in and what events they will swim. Prior to each meet, the Team Manager will provide all eligible swimmers with a consent form that provides detailed information about the meet (date, time, location, etc.). This form must be signed and returned to the Team Manager along with payment arrangements of meet fees before the indicated deadline. Payments can be made vial, Automatic Withdrawal from your bank account or from your Family Account but must be received prior to entry deadlines indicated on Permission Forms. Please note!! Meet deadlines ARE deadlines!! If you miss the deadline, please e-mail your coach and they will attempt to enter the athlete in the meet. There is no guarantee of entry after the deadline & refunds of Meet Entry Fees are not possible after the Entry Deadline. Once all forms have been returned, swimmers will receive their event list for that particular meet, and the total cost associated. Entry fees range from $5.00 to $9.00 per event, depending on the level of the meet. The club covers the cost of all relay events if applicable. Traveling to Meets The opportunity to travel to an out of town meet can be very exciting for swimmers. It can be an incentive to work hard at practice and qualify for certain meets. Travel helps to build team spirit and cooperation in addition to providing swimmers the opportunity to become more independent. Any out of town travel costs are the responsibility of the swimmers’ families. There is an additional charge that is added to meet fees for all out of town meets to offset the coaches travel expenses depending on the travel distance and duration of meet. Parents are held responsible for the actions of the swimmer. Disciplinary measures may be administered as deemed necessary and the parents and director & board will be notified of any measures taken. Violation of the code of conduct may result in a swimmer being sent home immediately at the parent’s expense, and/or loss of eligibility for future meets, or other appropriate measures. (Please see attached Travel Policy for more details)

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Swimmers Code of Conduct at Out of Town Meets Swimmers are prohibited from the following:

• Engaging in behavior endangering ones own life or the lives of others • Possession or use of alcohol or non-prescription drugs • Engaging in behavior regarded as criminal in intent. • Promiscuous sexual behavior, or obvious attempts there at • Unauthorized departures from the group, pool, or hotel • Swimmers require permission from a coach or chaperone to leave the main group • Swimmers age 12 and under will be accompanied by an adult • Swimmers are to treat accommodations with respect • Swimmers and their parent will be held responsible for accidental damages • Swimmers require permission from a coach or chaperone to have visitors in their room • If there are visitors of the opposite sex in a room, the door must be propped open

Room checks will be made at curfew. Swimmers are not to leave their room after curfew except in an emergency, and then only to obtain assistance from a coach or chaperone. OFFICIATING – Swim Meets Require Your Help!! Swimming is the most officiating intensive sport. A single session at a meet may require up to 50 officials. To make sure that the meets are run smoothly for all swimmers and parents involved, you need to help out whenever you can. The Seals’ host up to three meets a year. To ensure that we have enough volunteers each family is required to help with the running of these Seals’ hosted meets. It is every Seals parent's responsibility to volunteer at the club meets. It is the volunteers that allow these meets to happen and without them the meets would not take place. Other clubs hosting meets may request volunteers from our club to help out and we in turn request volunteers from their clubs for our meets. If we all do our part we will not only have a great competitive swim club, but reduce our monthly swim fees, especially as our own meets’ contribute greatly to our annual revenues for the team. Remember your volunteer can be any family member or friend that is over 13 years of age and responsible. High School students who require volunteer hours are always welcome. Please refer to our Volunteer Points Policy in Appendix E of this document for further information on Meet Volunteering. Type Of Meet # of Sessions Requirements One Day Meet One One volunteer from each family One Day Meet Two One volunteer from each family per session Two Day Meet One per day Two volunteers from each family per session Two Day Meet Two per day One volunteer from each family per session Provincials One volunteer – Min of 1 session for those qualified Golden Plains One volunteer – Min of 1 session for those qualified Prairie Winter One volunteer – Min of 1 session for those qualified Man/Sask (Winnipeg) One volunteer – Min of 1 session for those qualified

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Hospitality Our club hosts several swim meets throughout the swim season. It is the club’s responsibility at these meets to provide food and beverages for the coaches and officials that volunteer their time. This is a good place for parent volunteers to help out that are new to the sport of Competitive Swimming. SWIM CANADA – OFFICIAL CERTIFICATION SYSTEM Procedure of Certification: LEVEL I - RED PIN 1. Complete the Level 1 clinic for Timekeeper and Safety Marshal. LEVEL II - WHITE PIN 1. Certify in Level I by obtaining successful deck evaluations in each of Timekeeper and Safety Marshall; 2. Complete the clinic for Judge of Stroke/Inspector of Turns and one other Level II clinic listed below;

• Judge of Stroke/Inspector of Turns (counts as 1 position) - REQUIRED; • Clerk of Course; • Chief Timekeeper; • Meet Manager; • Chief Finish Judge/Chief Judge Electronics/Recorder Scorer (counts as 1 position); • Starter.

3. Certify in those positions by obtaining two successful deck evaluations in each position. NOTE: There are separate clinics for Chief Finish Judge, Chief Judge Electronics and Recorder Scorer. The clinic for Recorder must be taught as a Level II clinic, either separately or as part of another clinic at the discretion of each provincial section. It is recommended that it be combined with Meet Manager or Chief Finish Judge. Provincial sections may permit certification in the combined CFJ/CJE/RS position in a manner that the provincial section chooses, provided that a candidate works a minimum of two sessions to the satisfaction of the referee, at least one of which must be as a Chief Finish Judge. LEVEL III - ORANGE PIN

1. Certify in Level II; 2. Complete all of the clinics for the positions listed under Level II; 3. Certify in three additional positions listed under Level II by obtaining two successful deck evaluations in each position; 4. Conduct a Level I clinic under the direction of a Level IV or V official.

LEVEL IV - GREEN PIN 1. Successful completion of the following requirements:

• Certify in all positions listed under Level II; • Successfully complete the Referee clinic; • Gain experience as a Referee at a minimum of five sessions;

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• Conduct a minimum of two Level II officials clinics within the year of application under the direction of a Level IV or V official;

• Complete one year of active service as a Level III official. 2. Obtain the approval of the provincial Officials’ Chairperson or his delegate to be evaluated 3. Two successful evaluations in the position of Referee by a Level V official LEVEL V - BLUE PIN 1. Complete a minimum of one year of active service as a Level IV official 2. Organize, conduct and/or supervise a minimum of two Level II clinics within the year of application 3. Two successful evaluations as a Referee, or once as Referee and once as Starter, by a Level V official 4. Work a minimum of two sessions at a SNC designated (National) meet at any position 5. Provide the information required by the Chairperson of the National Official’s Committee (NOC) for appointment of Master Officials to the provincial Officials' Chairperson. If the provincial Officials' Chairperson is satisfied that the candidate has met all requirements, the candidate's name and the required information will be presented to the NOC Chairperson for certification of the candidate as a National Official (Blue Pin). If the NOC Chairperson certifies the candidate as a national official, a congratulatory letter and Master Official certification card will be sent to the candidate. MAINTAINING CERTIFICATION In order to remain an active Master Official in Canada an official must:

• work a minimum of four sessions over a minimum of two meets in each swim year; • Conduct or supervise a clinic in each swim year.

Master Officials who do not work or instruct as required may apply for reinstatement to their provincial chair of officials, who may require certain senior level clinics be re-done. NOTES “Certified” means that the clinic card shall be signed and dated by the Referee after working two sessions in that position during an SNC sanctioned competition. These certification procedures represent the minimum national standards; provincial sections may adopt additional requirements. Swim Natation Canada 2007 CLUB FINANCES When registering with the club your family will be informed of what your commitments are, how you must fulfill them and by what date they must be completed. Method of Payment – All monies due and payable to the St. James Seals Swim Club will be made by Pre-Authorized Automatic Withdrawals from your bank account. Should your bank for any reason return your payment to the club, you will be contacted. You will be expected to correct the matter within 10 Business Days and will be responsible for an administration fee of $25.00. A 2% discount is offered for prepayment of annual swim fees in full at time of registration. If the swimmer withdraws at any time during the swim year, the 2% discount will be charged back in full on the balance of fees to be returned to the swimmer (if any).

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Multiple Swimmers Discount – Further Swim Fee Discounts are available for families with multiple swimmers as follows: 1st Swimmer in highest level group pays full monthly/annual swim fees. 2nd Swimmer in next highest level group pays 85% of monthly/annual swim fees (excludes Insurance). 3rd Swimmer in lowest level group pays 65% of monthly/annual swim fees (excludes Insurance). Failure to meet financial obligations: Any family, which fails to meet its financial obligations to the club, may cause the Board to take any or all of the following actions: Loss of membership Suspension of training Loss of meet entry privileges Other action approved by the Board It is our responsibility, as parents, to fulfill the financial and other commitments that we undertake as members of the St. James Seals Swim Club. Fundraising – A Means to Meeting Our Goals Fundraising is a way of keeping our swim fees low. They are used to offset the Operating Costs of the Swim Club as your swimmer fees are determined based on covering the costs of pool rental space and coaches fees only. Several fundraising events may be organized throughout the year. The types of fundraisers are listed below. For more detailed information on a fundraiser contact the St. James Seals Director. Fundraising activities are broken into three groups:

• Mandatory Member Participation - 100% Profits to St. James Seals Swim Club (all Seals members), i.e., 50/50 Lottery Ticket Sales, Bud, Spud and Steak Night. All profits generated by this fundraising group will go directly into the St. James Seals Swim Club general account and applied to general club operation costs.

• Mandatory Club Participation – Bingo- priority will be given to competitive members. Profits will

be split between the St. James Seals Swim Club general account and a portion of the revenue generated by the bingo allocations will be applied to members Family Accounts.

• Club/Member Optional Participation – Swim-A-Thon’s, Bake sales, book sales, calendar sales, Bar-

B-Q’s, car washes, garage sales, etc. Sharing of profits generated by each fundraiser will be determined as approved by the Board of Directors. The general purpose of these Fundraisers is to provide opportunities for families to earn money for their Family Accounts and the club does not retain revenue from them unless sales occur at a club event. NOTE: The Swim-A-Thon cannot be designated as a profit sharing fundraiser between both the swim club and the participating families due to Swim Canada & Revenue Canada Rules.

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Mandatory Member Participation 50/50 Lottery Draw Fundraiser All swim families are expected to sell a minimum of 5 books of tickets per family (20 tickets per book) at a cost of $2.00 per ticket or the equivalent of $200.00 worth of tickets. Extra books of tickets will be available upon request and we do encourage families that have the ability to sell more to do so in an effort to sell all 10,000 tickets that will be printed, with a maximum prize payout of $10,000 for the lucky winner and $10,000 for the swim club. All proceeds from the 50/50 Lottery Draw will go towards paying for operating costs like the clubs pool costs in an effort to keep members swim fees from increasing. The club also sells some of the tickets at club hosted events like our swim meets and our Annual Bud-N-Spud event. Tickets will be available in the fall and the draw date will set for June at the end of the swim season to give families ample time to sell their tickets. One cheque per family in the amount of $200.00 that can be dated current date or post-dated to no later than November 30th will be required at time of registration. Each family has the option of having their cheque cashed or submitting the cash from their ticket sales on or before November 30th. The deadline for submitting ticket stubs from the mandatory 5 books per family is January 30th, additional tickets can be requested with no advance payment requirement attached and those ticket stubs and money can be submitted as they become available to the Lottery Chairperson. Bud, Spud and Steak Night (Off To The Races) Mandatory Club Participation is required per Family not per Swimmer. Our club organizes a Bud, Spud and Steak Night (Off to The Races) as our mandatory annual fundraiser. Each family will be expected to authorize an Automatic Withdrawal from their bank account in the amount of $200.00 payment for selling 6 tickets at a price of $25.00 per ticket, which you keep the money for. The additional funds will be used by the Organizing Committee to purchase various prizes for the event that will be used in a Silent Auction and as Door Prizes etc. This is a great opportunity for all of us to get out and socialize with other swim parents, as well as an excellent fundraiser for the club! Mandatory Club Participation

St. James Seals Swim Club Bingo Policy

Swim Manitoba Bingo (year round): The Manitoba Lotteries Corporation (MLC) makes bingo events available to our club through Swim Manitoba sponsorship. The St. James Seals is responsible to Swim Manitoba to provide a specified number of volunteers for bingos throughout the year. Parents or family members (18 years or older) will be expected to fill these slots. The Bingo coordinator will be notified by Swim Manitoba of the number of volunteers that will be required, the dates, time and the location of the bingos. Bingos are held at two locations: McPhillips Street Station or Club Regent. The volunteers will be responsible for selling Nevada tickets, bingo cards or take garbage off the tables.

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Volunteers are asked to arrive ½ hour before the designated time. You will be expected to work approximately two to three hour shifts. Members who have worked Bingos will receive a credit to their Family Account for their bingo slots worked at a rate of either $60.00 or $65.00 per session depending on which location they are asked to work at. Member accounts must be in good standing to receive these funds earned. The St. James Seals Swim Club receives a significant amount of proceeds annually for their support of these bingos. These monies are designed to help offset the additional costs associated with running a swim program and are designated to go towards Pool Costs, Training Costs, Equipment Replacement or Purchases for the team. This is a very easy means of fundraising for the team. It would be very disappointing and a great loss to the club and its members to be suspended from this fundraiser. Swim Manitoba has a zero tolerance policy for no-shows. Therefore, if you are slated to work a bingo and cannot attend, it is your responsibility to find a replacement for your time slot. Failure to provide the required amount of volunteers will result in a suspension of the St. James Seals Swim Club’s bingo privileges and the loss of significant funds for the quarter in which the suspension is applied. If you have committed to a bingo and fail to attend, it will result in a penalty appropriate to the charge Swim Manitoba will impose on the Swim Club and you will not be permitted to work Bingos within the next quarter. In addition, the Board may review the situation and take further action. How it works: For each Bingo Slot assigned to the St. James Seals Swim Club 1 Alternate Person will be assigned in the event that someone does not show up for their Bingo. Each Alternant Person will receive a payment of $25 or $30 (depending on Bingo location) just for showing up. If the Assigned Bingo person shows up the Alternate can go home, but if they don’t show up the Bingo Alternate will replace them, and receive both their portion of the Bingo Payout as well as the Alternate payout amount, i.e. $60.00 + $25.00 = $85.00 or $65.00 + $30.00 = $95.00. Alternates are not to sign in until the 1st Bingo person does not show up. If other swim clubs Bingo Volunteers do not show up, they can also fill those positions not filled by other clubs. If you are interested in working club Bingos you will need to check off the box on your registration form indicating this and your name will be added to our Bingo Roster List. Bingo slots will be offered on a rotation basis from this list to ensure that all families wanting to benefit from working bingos are given equal opportunity to do so. Adopted: August 27, 2013 Club/Member Optional Participation A number of fundraising ventures have been tried in the past, such as bake sales, barbecues’, etc. They have been successful but require a volunteer coordinator to keep each project on track. The St. James Seals are always looking for productive fundraising opportunities that will keep the club fees at an affordable level. If you have any ideas and want to work on a fundraising initiative please contact the fundraising chair. Proceeds from fundraisers will go into the St. James Seals General Account or to the Family Accounts depending on the nature and purpose of the fundraiser.

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Swim-A-Thon All swimmers are welcome to participate in this fundraising event. Swimmers are asked to swim 200 lengths or for two hours, whichever is reached first. Swimmers collect pledges for either the number of lengths or the entire two-hour swim. As an additional incentive Fundraising Competitions & Prizes will be awarded to the swimmers as determined by the Swim-A-Thon Coordinator. Prior to the event, each swimmer will receive Swim-A-Thon information, which will assist in organizing your swimmer fundraising in this event. This is a Swim Canada Online Fundraising Event and all net proceeds must be designated to go to the Swim Clubs to help offset Operating Costs as per Swim Canada & Revenue Canada Rules.

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Appendix A – Group Structure The group structure within the St. James Seals Swim Club is designed to provide our athletes with the best possible training environment (lane space, group cohesion, appropriate session length and content, etc.). When coaches consider placing swimmers in the appropriate training group they will base their decision on several criteria including, but not limited to, training and performance standards, proven meet experience, age and attendance. We also consider the long-term development of our athletes and will not force unnecessary training loads on young athletes. At every level of the Seals program we allow our swimmers to develop their swimming ability while emphasizing stroke technique and good training habits. Practice Content Each practice session follows a closely developed and monitored plan and is designed to allow swimmers to build on previously acquired skills. It is, therefore, essential that swimmers attend as many practices as possible, not only because it may be a requirement of the training group, but also because participation in all practices will allow the swimmer the opportunity to gain the most from the program. The overall plan for each group is developed to provide the athletes the necessary skills and fitness required to meet the minimum demands of the next group. Ultimately the swimmer determines the pace at which he/she will progress from day-to-day and season-to-season. It is highly recommended that the swimmers make the most of each practice. It is the coach’s responsibility to provide the athletes with the necessary tools for improvement; however, it is the swimmer who decides whether or not to use them.

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Appendix B

St. James Seals Swim Club Registration Policy

The St. James Seals Swim Club Registration Policy has been developed to ensure that both family members and the swim club’s Best Practice Guidelines are clear for all concerned. .

1. All membership payments are due at time of registration, including all monthly swim fees, fundraising participation requirements, volunteer participation requirements, and Swim Insurance payments. Swimmers will not be permitted to enter the water for practice until all membership payment arrangements have been received by the Club Registrar and swimmers will be asked to leave pool deck if this has not been completed. Attendance will be taken by the Coaches and will be monitored by designated Board Members for these infractions.

2. Monthly Swim Fees are to be either paid in full at time of registration or set up on Pre-Authorized

Payment Plan via automatic withdrawals from a bank account for either the 1st or the 15th of each month from September or October through to June of each swim season. Insurance fees are due on the date of registration to be paid by way of a Pre-authorized Withdrawal arrangements, cheque, bank draft or money order.

3. If special payment arrangements are required, a written request from the family must be emailed to the

club Director for Executive Board Approval.

4. Cash Payments will not be accepted for security and tracking reasons.

5. All NSF payments returned by the bank are subject to a $25.00 NSF Service Charge.

6. All outstanding fees or returned payments not replaced within 30 days of being reported to families are subject to having their swimmers being refused access to swim practice until such time as all outstanding amounts are paid in full.

7. Families with habitual NSF’s will be asked to provide payment for outstanding amounts due by way of

guaranteed funds, (i.e. Money Order, Certified Cheque, or Bank Draft payments will be required).

8. Cancellation of Membership with the St. James Seals Swim Club is subject to 30 day written notice of Cancellation by families.

9. Mandatory Fundraising payments are subject to being pro-rated to the number of months of active

membership with the club at time of cancellation of membership up until the fundraising event takes place. If the Mandatory Fundraising event has already taken place the entire Mandatory Fundraising is considered Fully Earned and due in full. If a new member joins the swim club within 30 days of a Mandatory Fundraising Event participation fees are not required, but they are welcome to join in the event regardless.

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10. Refunds to families cancelling membership are required to be paid out to families by the St. James Seals Swim Club by the completion of the 30 Day notice of Cancellation.

11. Pro-rating of Monthly Swim Fees is not permitted for any of the swim groups.

12. Pro-rating of Monthly Swim Fees is permitted for members that live outside of a 50 mile radius

of the city due to travel time and expenses associated with membership to our swim club. A commitment of the number of practices per week must be indicated at time of registration for these swimmers to allow for appropriate calculation of monthly swim fee rates.

13. Allowance for credits or refunds to families for monthly swim fees due to swimmer injury require a

written request from parents and are subject to a maximum of 6 weeks or 45 days. Should injuries or illness be so severe that the swimmer cannot continue cancellation of membership may need to be considered, in some cases a modified training schedule may be required which must be discussed with the swimmer’s coach. (Note: Refund or credit requests will not be accepted for common colds, flu bugs, etc. and pertains to injury or illness of a serious nature and recommendation by a medical physician not to participate in regular practices for specific or lengthy periods of time)

14. Mid Season Membership Changes to allow swimmers to participate in other seasonal sports, like

hockey, soccer, or football requires written notification to avoid Cancellation of membership. If at time of registration there is a period of specific months that a swimmer will be participating in another activity, monthly swim fee payments can be submitted for the months attending the swim program only and exclude the months participating in another sport/activity mid season.

15. New Members interested in trying out the sport of competitive swimming but are unsure if they will

like it will be offered a two week free trial. A registration form is required to be completed, but payment arrangements are not required until the end of the two week free trial has been completed. However, please note that entry into the pool will not be permitted until all payment arrangements have been received (see item 1).

16. Family Account funds can be used towards monthly swim fees providing there are sufficient funds to

do so.

17. International Exchange Students may need to make special membership payment arrangements with our club registrar which will be dealt with on a case by case basis. Allowances will be made in this situation due to the nature of the status of International Exchange Students.

Adopted June 14, 2011 Amended September 1, 2012 Amended August 27, 2013

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Appendix C

St. James Seals Swim Club Harassment & Abuse Prevention Policy

The St. James Seals Swim Club is committed to providing a safe and respectful, training, work, and community environment for all swimmers, staff, and parents. No one may be harassed and no one has the right to harass anyone else, at all training/practice locations, swim meets or in any situation related to events or membership with this organization. This policy is a step toward ensuring that our organization is a respectful and safe place for all of us. Free from harassment. What is Harassment? There are two main types of harassment. One type includes inappropriate conduct in any form about a person’s:

1. Age, race 2. Creed, religion 3. Sex, sexual orientation 4. Marital status, family status, economic status 5. Political belief, association or activity 6. Disability, size, weight, physical appearance 7. Nationality, ancestry or place of origin

A second main type relates to what is sometimes referred to as “bullying” behaviour that may involve: 1. Repeated humiliation or intimidation that adversely affects a person’s psychological or physical well-

being. 2. A single instance so serious that it has a lasting, harmful effect on a member of this organization.

What is not Harassment? Reasonable, actions by directors to help manage, guide or direct members within the organization are not harassment. Appropriate employee performance reviews, counseling or discipline by a supervisor or director is not harassment. Members / Employee Rights and Responsibilities:

• Employees and Members are entitled to work and participate free of harassment at the St. James Seals Swim Club.

• Employees and Members have the responsibility to treat each other with respect. We ask that any employee or member who experiences harassment or sees another person harassed reports it to the Head Coach or a Member of the Board of Directors at the St. James Seals Swim Club.

• Employees and Members are responsible to co-operate in the investigation of the harassment complaint. Anyone who investigates or gives evidence in a complaint investigation is asked to keep detail confidential until the investigation is complete.

• All employees and Members have the right to file a complaint with the Manitoba Human Rights Commission.

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Employer Responsibilities: The Board of Directors for the St. James Seals Swim Club must ensure, as much as possible, that no employee or member is harassed as it relates to activities with our organization. The Board of Directors will take corrective action with anyone, employees and members who harasses another person. Board Members will not disclose the name of the complainant or an alleged harasser or the circumstances of the complaint to anyone except where disclosure is:

1. Necessary to investigate the complaint. 2. A part of taking corrective action. 3. Required by law.

The harassment prevention policy at the St. James Seals Swim Club does not discourage or prevent anyone from exercising their legal rights. The St. James Seals Swim Club, its employees and board of directors are responsible for keeping a safe environment, free of harassment. If as an employee, director, or member, you become aware of harassment you must do everything in your power to stop it, whether or not a complaint is made. Courts presume that employers and directors are responsible for being aware of harassment in their organization and may penalize them accordingly. Directors who ignore harassment leave themselves and their organization open to legal consequences. Procedures Applying to Complaints of Harassment: If you are harassed, the first thing to do is tell the person harassing you to stop, if you feel comfortable doing that. You can do this in person or in writing. If you feel unable to deal with him or her directly, you can speak to the Head Coach or a Board Member. There may be informal ways to handle your complaint. The Head Coach or selected Board Member may speak to the harasser. The Head Coach or selected Board Member may also arrange for mediation, in which a neutral third party helps the people involved reach an acceptable solution. If the informal route does not succeed or is not appropriate, the St. James Seals Swim Club supports its employees or members in filling a formal complaint. The complaint will be investigated thoroughly and promptly by an independent party (either within the organization or outside of it). When the investigation is complete, the investigator will provide a written report for the Board of Directors. The St. James Seals Swim Club will inform the person who filed the complaint and the harasser of any remedies or disciplinary action. Corrective Action for Harassers: Employees or Members who harass another person will be subject to corrective action by the Board of Directors such as:

- Written warning against further harassment complaints - Request for a written apology to the harassed individual - Removal from Swim Practice for offending swimmers, length of removal time will be dependent on

the severity of the harassment - Removal of Membership with the swim club pending the results of an investigation and severity of

the harassment

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If the investigation does not find evidence to support the complaint, no record or further action will be taken. When the investigation finds harassment has occurred, the incident and the corrective action will be recorded. Confidentiality: The organization and its Board of Directors will not identify a complainant, an alleged harasser or any circumstances about the complaint, to anyone, except:

1. When it is necessary in investigating the complaint. 2. If it is part of disciplinary action. 3. Where required by law.

Retaliation: Anyone who retaliates in any way against a person who has complained of harassment, given evidence in a harassment investigation or been found guilty of harassment, will be considered to have committed harassment and will be subject to corrective actions described previously. Education: The St. James Seals Swim Club commits to making sure all of its employees and members learn about harassment and the organizations harassment policy. Monitoring: The St. James Seals Swim Club will monitor this policy and make adjustments whenever necessary. If you have any concerns with this policy, please bring them to the attention of the Board of Directors. Remedies for the Harassed Worker/Member: Employees and Members who have been harassed may be entitled to one or more of the following remedies, depending on the severity of the harassment and its effects:

1. An oral or written apology from the harasser and the St. James Seals Swim Club. 2. Reimbursement of appropriate swim fees or wages, should the employee or member feel they can no

longer remain as either employees or members of the St. James Seals Swim Club. Adopted May 30, 2011

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Appendix D

St. James Seals Swim Club Family Account Policy

What is a Family Account? The St. James Seals Swim Club has set up a separate bank account to give families a place to earn and save additional funds to help offset the costs associated to their child or children swimming with our swim club. How Can Funds Be Generated for Family Accounts? Families can raise funds to be deposited into their family accounts in various ways as follows:

• Working Bingo`s • Participating in club initiated Family Account Fundraising events, such as chocolate bar sales, raffle

sales, cookie dough sales, car washes, etc. • Participating in volunteer opportunities offered by Swim Manitoba from time to time for large National

Meets being hosted in our city.

What Can the Family Account Funds Be Used For? Family Account Funds can be used to purchase Pro-shop supplies, pay for Meet Fees or be applied to Monthly Swim Fees, or outstanding balances due to the St. James Seals Swim Club. Can Family Account Funds Be Transferred? Family Account Funds can be transferred between siblings for purchases, but cannot be transferred to other member’s accounts. The reasoning behind this is avoiding any risk of unethical situations and maintaining fairness to all members. Any residual funds left in the family accounts after departure from our swim club will remain in the account to offset bank service charges to maintain the account or provide financial support to Team Activities. Who to Notify of Use of Family Account Funds? If you wish to use monies from your Family Account an email request must be sent to the Chairperson overseeing the area you wish to use these monies for, like Pro-Shop Coordinator, Team Manager for Meet Fees or Club Registrar for Swim Fees. What Happens to Family Account Funds When Leaving the Swim Club? Any balances in Family Accounts in the amount of $100.00 less any outstanding balances owed to the swim club will be refunded back to the families should they decide to leave the swim club. Any Family Account Funds raised through working club Bingos cannot be paid out to families and must remain with the Swim Club as per Swim Manitoba Bingo Rules. Balances under $100.00 will remain in the Family Account and are not subject to a refund or can be applied to any outstanding balances due to the St. James Seals Swim Club at the time of departure from the organization. As the St. James Seals Swim Club requires 30 Days Notice of Cancellation of Membership, families will have the opportunity to use whatever balance remains in their Family Account during that 30 Day Notice period.

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Appendix E

St. James Seals Swim Club Inc.

Volunteer Policy 1. Introduction:

a. The St. James Seals Swim Club requires the support of Parental and Swimmer Volunteer efforts in order to operate effectively. To that end a Volunteer Point System has been introduced to encourage a fair distribution of these efforts throughout all of its members. The club runs (hosts) several swim meets throughout each swim season as well as a number of Fundraising Events. In an effort to keep swim fees for families at a manageable level these events are key to the financial health of the swim club. Some examples of areas points are awarded for volunteer participation are; on-deck officials at swim meets, board volunteers, and committee chair volunteers, and event planning volunteers. Ultimately, the goal of this volunteer point system is to engage swim parents and their families in the program and also to allow some flexibility for families with busy schedules.

2. Policy: a. This policy outlines the rules of the Volunteer Point System, as well as identifies the point

requirements and the number of points awarded for each club activity.

3. Points Distribution: a. This system rewards those who dedicate time for a variety of volunteer activities such as

becoming a Board Member, attending Meetings, as well as Fundraising Activities all of which are required for the success of the swim club. Points are awarded based on time and effort required, skill level, knowledge, number of volunteers, and club membership.

b. This system also rewards volunteers who fulfill vital leadership roles in the club such as Committee Members, Officials Chair, and Meet Manager. These roles are weighted differently than activities.

4. Points System: a. All club members are required to collect points in support of the St. James Seals Swim Club

and fellow swimmers. If club members choose not to participate in a volunteer capacity they may buy out points as outlined below. Club members may collect points during our official swim season from August 1st through to July 31st each year.

b. All club members are responsible for tracking their own points and notifying the club of their participation.

5. Points Requirements: a. The following are the basic rules of the Points System:

i. Families are required to accumulate the total number of points based on the swim group of their swimmer (refer to Appendix A).

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ii. Families with more than one swimmer will be required to accumulate points corresponding to the highest swim group among the families’ swimmers.

6. Excess Points: a. When families collect more than the required number of points in one season, their excess

points will be applied to their next year’s registration fees at a rate of $1.00 per point. b. Points cannot be transferred to another club. c. Excess points will be credited to the families account once per year at the start of the new

fiscal year (August 1st). d. Excess points can be applied to St. James Seals Swim Club registration fees only (not

towards swim gear, travel, or refunds) e. Excess points cannot be carried over to reduce the next year’s volunteer commitments. f. In order to satisfy Canada Revenue Agency guidelines, it is not recommended that families

accrue more than 500 extra points per year. Only one account will be maintained per swim family.

7. Points Transfer: a. Points cannot be transferred from one family account to another. b. Anyone may volunteer on behalf of a swimmer: family members, extended family and/or

friends. c. Volunteers must meet the minimum job requirements (i.e. Officials Certification).

8. Points Deposit:

a. At the time of registration, each family will provide a “Void” cheque and signed Pre-authorized Payment Plan Agreement that will be used for automatic withdrawals from their bank account for swim fees, meet fees, as well as other payments as required or requested. This will include an automatic withdrawal for Volunteer Points buyouts or adjustments at a rate of $2.00 per point not reached by the end of the swim season.

b. If the families fail to accumulate their required number of points for the swim season required by June 30th and, in the event that there is a shortage of points accumulated or they do not buy out their Volunteer Points for the year an adjusted withdrawal will take place at a rate of $2.00 per point.

c. The automatic withdrawal for the Volunteer Points buyouts will occur on July 15th of each year and families will be notified in advance of the amount being taken from their bank accounts.

9. Points Buy-out: a. The success of the club hinges on the volunteer efforts of its members. The buy-out option

for those families whose time commitments do not permit them to volunteer lends itself to being fair to those who volunteer to support the swim club.

b. Points can be bought at a rate of $2.00 per point.

10. Excess Points: a. Any excess points will be credited to families’ general accounts once per year.

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b. For graduating swimmers not returning in the fall, any excess points/funds will remain available for the next 12 months.

c. Excess credits resulting from the points deposits can be applied to St. James Seals Swim Club Registration Swim Fees only (not insurance fees, swim gear, travel or refunds).

11. Special Scenarios: a. Families that join the club after October 1st or leave the club before June 1st will be required

to accumulate a reduced number of points based on the number of membership months, using the following formula:

i. Points required = (Group Points x Number of Months in the club) divided by 9 or 9.5 month annual membership depending on which group the swimmer is in.

ii. Partial months will be treated as a full month for the purposes of determining the Number of Months in the club in the preceding formula.

b. Swimmers who move from one group to another within the swim season, where the new group has a higher points requirement and the move occurs:

i. On or after January 1st – the family will be required to accumulate points associated with the group in which they started the year (original group).

ii. Before January 1st – the family will be required to accumulate the points associated with the new group.

c. Swimmers who move to a lower group point requirement will need to accumulate points based on the original (higher) group.

12. Timing and Administration: a. Points are collected between August 1st and July 31st. b. The Points Committee consisting of the Club Director and Officials Chair and Volunteer

Points Chair will be responsible for tracking and awarding points. This will be based on information submitted by swimmers families.

c. The point balances should be updated monthly. d. Certain Roles have a range of points. The Points awarded will be evaluated based on

performance to determine the exact number of points earned. e. Points that are accumulated for season-long activities and roles that have ranges will be

awarded by May 31st. f. For activities that garner points in an event or other deliverable (i.e. club hosted swim

meets, fundraisers), the points will be awarded following the delivery/completion of that item or event.

g. For a season long activity, when a role is transitioned between club members, points will be awarded proportionately to each member. The points will be based on the number of months served in the role.

h. Failure to show up for shifts that have been signed up for may result in a penalty of having to achieve additional points in addition to not getting credit for the shift.

i. If a member signs up for a role or shift and cannot fulfill the role or shift, they have a responsibility to try to find a replacement.

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j. In the event that the St. James Seals Swim Club is penalized as a result of a no-show by a member, the club reserves the right to penalize that member an amount not exceeding what the club has been penalized.

13. The Points Committee: a. Will consist of the Club Director, Officials Chairperson and Points Coordinator, as well as

one other volunteer if available, appointed by the Board. b. Will be responsible for calculating points earned for each family, verifying that families

deliver on activities they sign up for, and provide the necessary communication to families and the Board on progress.

c. Will evaluate the Roles that have point ranges assigned with the exception of the Roles of the Points Committee itself, where the Board will evaluate the Role.

d. Will address any appeals from members, bringing them to the Board situations it deems necessary for the Board to resolve.

e. Will recommend changes to the Volunteer Policy, including changes to the appendices such as additional roles or changes in the point values as required.

f. Will make recommendations to the Board for additional points to be awarded. g. The Points Committee may not award points that are not provided for in this policy without

approval of the Board. h. The Points Committee may not change/award points values outlined in this policy without

the approval of the Board.

14. Appeals Process: a. Families are encouraged to discuss any concerns with the Points Committee to resolve

issues with respect to points awarded and/or point balances. b. Families that feel the need to appeal any of the decisions made by the Points Committee

should submit their concerns in writing to the Points Committee detailing the reason for the appeal within 30 days of the date the decision was communicated to the family.

c. The Points Committee will make the Club President aware of any written appeals.

15. Club Member Responsibilities: a. It is the responsibility of the Club Member to:

i. Be aware of the points required in their swim group and understand the points system. ii. Track their points during the course of the official swim season and verify their

balance. iii. Buy-out any shortfall in points by June 30th in order to prevent their Points PAP

withdrawal from being processed in July of each swim season. iv. Register the full name of the volunteer completing the job and indicate which Family

Points Account is to be credited, when registering for a job sign-up.

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The purpose of the points system is to encourage participation in various club activities, including: • attending meetings; • attending training; • working on deck at Seals meets; • working on deck at non-Seals meets; • fundraising; • taking leadership roles on committees; and, • taking leadership roles on the Board.

Although all family participation is valued, some positions and activities are harder to fill than others (generally due to the qualification prerequisites, time commitments or responsibility levels). To assist in recruitment, these positions and activities have been awarded more points. Assigned points have been revised for 2016-17, and proposed changes are highlighted in yellow. The points for working at meets have been adjusted (and often increased) to account for training: no training or specialized knowledge = 5 points; level 1 clinic = 10 points; level 2 S&T clinic = 15 points; level 2 clerk of course = 20 points; level 2 CFJ, CST, CT, Starter = 25 points; level 4 Referee = 30 points. Points for Seals and Non-Seals meets have been equalized to encourage participation across the sport.

Activity (Attend Meetings)

Points per Meeting

Qualifications (Clinics and experience)

Attend AGM 5 N/A Attend Parent Meetings 5 N/A

Training (Attend Clinics)

Points per Clinic

Qualifications (Clinics and experience)

Level 1 Clinic - Timekeeping & Safety Marshal

5 N/A

Level 2 Clinic - Chief Finish Judge/Chief Judge Electronics

10 Level 1 + experience

Level 2 Clinic - Chief Timer 10 Level 1 + experience Level 2 Clinic - Clerk of Course 10 Level 1 + experience Level 2 Clinic - Meet Manager 10 Level 1 + experience Level 2 Clinic - Starter 10 Level 1 + experience Level 2 Clinic - Stroke & Turn 10 Level 1 Level 3 - Conduct Level 1 Clinic 25 Level 2 + experience Level 4 - Conduct Level 2 Clinic 25 Level 3 + experience Level 4 Clinic - Referee 30 Level 3 + experience

Event Position (Seals and Non-Seals Meet)

Points per Session

Qualifications (Clinics and experience)

Awards and Results 5 N/A Deck Security 5 N/A Event Marshall 5 N/A Hospitality Help 5 N/A Program Sales 5 N/A Safety Marshall/Spare Timer 10 Timekeeping (Level 1)

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Timer 10 Timekeeping (Level 1) Ares Operator (Electronics) 15 Previous experience Ares Operator Learner 15 N/A Clerk of Course Learner 15 Clerk of Course (Level 2) Head Lane Timer Learner 15 Stroke & Turn (Level 2) Head Lane Timer 15 Stroke & Turn (Level 2) Hytek Operator (Electronics) 15 Previous experience* Hytek Operator Learner 15 N/A Setup/Teardown 15 N/A Spare Stroke & Turn 15 Stroke & Turn (Level 2) Stroke Judge (Sides) 15 Stroke & Turn (Level 2) Turn Inspector (Bulkhead) 15 Stroke & Turn (Level 2) Clerk of Course 20 Clerk of Course (Level 2) Chief Finish Judge 25 Chief Finish Judge (Level 2 +

experience) Chief Stroke and Turn 25 Stroke & Turn (Level 2 + experience) Chief Timer 25 Chief Timer (Level 2 + experience) Starter 25 Starter (Level 2 + experience) Referee 30 Referee (Level 4 + experience) The points for major fundraising activities and leadership positions have been adjusted as well for consistency and to reflect the level of responsibility. All Board positions and Coordinators with major ongoing roles = 100 points; major single event Coordinators = 75 points; other Coordinators = 50 points. Team members and Committee members are generally assigned 50% of the points received by the Coordinator, and Coordinator Assistants = 25 points. The points for other fundraising activities, such as selling extra tickets and office help, have remained the same.

Activity (Fundraising)

Points Qualifications (Clinics and experience)

Extra 50/50 Lottery Ticket Sales 1 N/A (1 point per extra book over 5 books)

Off to the Races Extra Tickets 1 N/A (1 point per extra ticket) Extra 50/50 Lottery Ticket Sales @ Stores

5 N/A (5 points per shift)

Off to the Races Event Assistants 5 N/A (5 points per 1-hour shift) Office Help 5 N/A (5 points per shift)

Position (Fundraising & Leadership)

Points

Qualifications (Clinics and experience)

Coordinator Assistant 25 N/A Award Brunch Coordinator 50 N/A Bingo Coordinator 50 N/A Club Wind-Up Coordinator 50 N/A Meet Manager Team Member/Learner 50 N/A (Per meet) Newsletter Coordinator 50 N/A

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Officials Coordinator Learner 50 N/A (Per meet) Points Committee Member 50 N/A Swim-a-thon Fundraiser Learner 50 N/A Travel Coordinator 50 N/A Off to the Races Committee Member 75 N/A Swim-a-thon Fundraiser Coordinator 75 N/A Hospitality Coordinator 100 N/A Marketing and Advertising Coordinator 100 N/A Meet Manager/Coordinator 100 N/A Off to the Races Committee Chair 100 N/A Officials Coordinator 100 N/A Past-President of Seals Board 100 N/A Points Coordinator 100 N/A President of Seals Board 100 N/A Pro-Shop Coordinator 100 N/A Pups Liaison of Seals Board 100 N/A Secretary of Seals Board 100 N/A Training Coordinator (new) 100 N/A Treasurer of Seals Board 100 N/A Vice-President of Seals Board 100 N/A Web-site Management Coordinator 100 N/A The following tables align expectations for family participation with the points total assigned to each swimming level. In general, the higher the level of swimmer, the greater the expected participation. Although the points have increased for a significant number of activities and positions, none of the family points totals have increased from last year.

REQUIRED POINTS PUPS 1 & 2 ACTIVITIES POINTS

Attend meetings Parent meeting (1 x 5 points = 5) 5 AGM (1 x 5 points = 5) 5 Total 10 points

Competitive Swimmers PUPS 3 ACTIVITIES POINTS

Attend meetings Parent meeting (1 x 5 points = 5) 5 AGM (1 x 5 points = 5) 5 Training Level 1 Clinic – Timekeeping (1 x 5 points = 5) 5 Seals Meets* 4 shifts as Timer at 1st Seals meet (4 x 10 points = 40) 40 4 shifts as Timer at 2nd Seals meet (4 x 10 points = 40) 40 Fundraising 1 shift selling 50/50 tickets or event assistant (1 x 5 points = 5) 5 Total 100 points

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JUNIOR 1 ACTIVITIES POINTS Attend meetings Parent meeting (1 x 5 points = 5) 5 AGM (1 x 5 points = 5) 5 Training Level 2 Clinic – Stroke & Turn (1 x 10 points = 10) 10 Seals Meets* 4 shifts as Timer at 1st Seals meet (4 x 10 points = 40) 40 4 shifts as HLT, TI, SJ at 2nd Seals meet (4 x 15 points = 60) 60 Fundraising 1 shift selling 50/50 tickets or event assistant (1 x 5 points = 5) 5 Total 125 points

JUNIOR 2 ACTIVITIES POINTS Attend meetings Parent meeting (1 x 5 points = 5) 5 AGM (1 x 5 points = 5) 5 Training Level 2 Clinic - Clerk, CFJ, CT (1 x 10 points = 10) 10 Seals Meets* 4 shifts as Timer at 1st Seals meet (4 x 10 points = 40) 40 4 shifts as HLT, TI, SJ at 2nd Seals meet (4 x 15 points = 60) 60 Non-Seals Meets*

2 shifts as Timer at Non-Seals meets (2 x 10 points = 20) 20

Fundraising 2 shifts selling 50/50 tickets or event assistant (2 x 5 points = 10)

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Total 150 points *In addition (or as an alternative), parents may also work as assistants or coordinators on a number of committees, or fill various Board positions (25 to 100 points per activity or position)

JUNIOR 3 ACTIVITIES POINTS Attend meetings Parent meeting (1 x 5 points = 5) 5 AGM (1 x 5 points = 5) 5 Training Level 2 Clinic - Clerk, CFJ, CT (1 x 10 points = 10) 10 Seals Meets* 4 shifts as Timer at 1st Seals meet (4 x 10 points = 40) 40 4 shifts as HLT, TI, SJ at 2nd Seals meet (4 x 15 points = 60) 60 Non-Seals Meets*

2 shifts as Timer at Non-Seals meets (2 x 10 points = 20) 20

Fundraising 2 shifts selling 50/50 tickets or event assistant (2 x 5 points = 10)

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Leadership Committee Assistant (1 x 25 points = 25) 25 Total 175 points SENIOR 1, 2 &

3 ACTIVITIES POINTS

Attend meetings Parent meeting (1 x 5 points = 5) 5 AGM (1 x 5 points = 5) 5 Training Level 2 Clinic - Clerk, CFJ, CT (1 x 10 points = 10) 10 Seals Meets* 4 shifts as Timer at 1st Seals meet (4 x 10 points = 40) 40 4 shifts as HLT, TI, SJ at 2nd Seals meet (4 x 15 points = 60) 60 Non-Seals 2 shifts as Timer at Non-Seals meets (2 x 10 points = 20) 20

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Meets* Fundraising 2 shifts selling 50/50 tickets or event assistant (2 x 5 points =

10) 10

Leadership Team or Committee member, Coordinator Learner (1 x 50 points = 50) 50 Total 200 points *Parents may also do extra work as assistants or coordinators on a number of committees, or fill various Board positions (25 to 100 points per activity or position)

Appendix A: Point Requirement per Swim Group

Swim Group Points Required Points PAP Withdrawal Amount

Senior 3 200 400.00 Senior 2 200 400.00 Senior 1 200 400.00 Junior 3 175 350.00 Junior 2 150 300.00 Junior 1 125 250.00 Pups 3 100 200.00 Pups 2 10 20.00 Pups 1 10 20.00

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Appendix B: Volunteer Policy Points Values ACTIVITIES: AGM Attendance 5 Parent Meeting Attendance 5 Seals Meet: Meet Manager (mentoring) 50 Clerk of Course 20

Officiating

Timer, Safety Marshall/Spare Timer (Per Shift) 10

Officiating Stroke & Turn, Head Lane Timer (Per Shift) 15

Officiating Hytek/Ares Operations (Per Shift) 15

Officiating Chief Timer, CFJ, CST, Starter (Per Shift) 25

Awards and Results (Per Shift) 5 Deck Security (Per Shift) 5 Event Marshall (Per Shift) 5 Hospitality Help (Per Shift) 5 Office Help (Per Shift) 5 Program Sales (Per Shift) 5 Setup/Teardown (Per Shift) 15 Non-Seals Meet: Meet Manager 50 Clerk of Course 20

Officiating

Timer, Safety Marshall/Spare Timer (Per Shift) 10

Officiating Stroke & Turn, Head Lane Timer (Per Shift) 15

Officiating Hytek/Ares Operations (Per Shift) 15

Officiating Chief Timer, CFJ, CST, Starter (Per Shift) 25

Awards and Results (Per Shift) 5 Deck Security (Per Shift) 5 Event Marshall (Per Shift) 5 Hospitality Help (Per Shift) 5 Office Help (Per Shift) 5 Program Sales (Per Shift) 5 Setup/Teardown (Per Shift) 15

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ROLES: Coordinator Positions: Award Brunch Coordinator 50 Bingo Coordinator 50 Club Wind-Up Coordinator 50 Newsletter Coordinator 50 Travel Coordinator 50 Swim-A-Thon Coordinator 75 Hospitality Coordinator 100 Marketing & Advertising 100 Officials Coordinator 100 Off to the Races Coordinator 100 Points Committee Coordinator 100 Pro-shop Coordinator 100 Web-site Management 100 Assistant Positions: Coordinator Assistant 25 Board Positions: President 100 Past-President 100 Vice-President 100 Treasurer 100 Secretary 100 Pups Liaison 100 Officials Clinics (per MSOA Guidelines) Level One 5 Level Two 10 Level Three 25 Level Four 25 Level Five 40 FUNDRAISING ACTIVITIES: Swim-A-Thon Fundraiser: Parent Coordinator 75 Parent Coordinator Learner 50 Off to the Races Fundraiser: Committee Coordinator 100

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Committee Members 75 50/50 Lottery Ticket Sales Fundraiser: 50/50 Lottery Fundraiser Coordinator 100

Sale of additional Books of Tickets over Minimum Requirement of 5 Books per Family (1 point per book sold) 1

Extra 50/50 Lottery Ticket Sales @ Stores (5 points per shift) 5

Adopted: September 1st, 2015 Amended: September 6th, 2016