2018 info packet - emily carr university of art and design · emily carr university of art + design...

EMILY CARR UNIVERSITY OF ART + DESIGNSTUDENT ART SALENovember 23 / 24 / 25 2018

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STUDENTART SALE

CONTENTS

2018 INFO PACKET

October 31 Volunteer Information Session Located in Reliance Theatre from 11:30am to 12:50pm. Remember … YOU MUST volunteer in order to participate in the sale! November 2 Registration Deadline

Register online at ecuad.ca/sas.

November 7 Pricing Your Work for the Student Art Sale Located in Room A101 from 11:30am to 1pm.

November 12 Label Information Deadline Label information must be sent to SAS by 4:30pm. Form available at ecuad.ca/sas. (You will receive a ‘how to’ sheet in early November.) Email completed form to [email protected]. Write ‘Labels’ in the subject line.

November 12 Volunteer Sign up Deadline Sign up online at ecuad.ca/sas.

November 19 Electronic Funds Transfer (Direct Deposit) Form Deadline Email your completed form to [email protected] or drop it off to Financial Services, located in Room D2409. Do NOT email it to the Student Art Sale. The EFT Form is in the SAS Info Packet.

November 19 Release Form Due The Release Form is in the SAS Info Packet!

November 20 Label Pick up We will email you with the time and location.

November 21 Structural Set-up Located in the Michael O’Brian Exhibition Commons from 9am to 4pm.

November 22 Artwork Delivery Located in the Exhibition Commons from 8 to 11am. Monitors will be on site to direct you. Remember to affix two (2) labels to each work.

November 22 Hanging + Install Located in the Exhibition Commons from 9am to 9pm.

November 23 Preview opens at 9am. Student Art Sale from noon to 8pm.

November 24 Student Art Sale from noon to 5pm.

November 25 Student Art Sale from noon to 5pm.

November 25 Unsold Artwork Pick-up Located in the Exhibition Commons from 6 to 8pm.

November 25 Strike Located in the Exhibition Commons from 6pm to 11pm.

November 26 Unsold Artwork Pick-up Located in the Exhibition Commons from 9 to 11am.

November 26 Strike + Clean-up Located in the Exhibition Commons from 9am to 2pm.

Questions? Contact [email protected] | ecuad.ca/sas to register.

KEY DATES


STUDENTART SALE


GUIDELINES + SELLER

RESPONSIBILITIES

ELIGIBILITY + CONDITIONS

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PARTICIPANT REGISTRATION

PARTICIPANT REGISTRATION

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Friday, November 2, 2018. O

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STUDENTART SALE

LABELLING OF WORKS

YMonday, November 12th,

at 4:30pm.

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RELEASE FORM

Monday, November 19th

PAYMENT INFORMATION

Monday, November 19th.

Note that this form contains sensitive information and should be sent to Financial Services only.


PREPARATION OF THE WORKS PRIOR TO THE SALE

Your work must be labeled according to guidelines, completely ready for display or hanging, and delivered to the Michael O’Brian Exhibition Commons on Thursday, November 22nd from 8 to 11am.

Monitors will be on site to direct you to the drop area. You are responsible for the safe drop-off andpick-up of your work. Works that are not in acceptable condition for display or hanging will NOT be included in the sale. This includes wet paintings, wall works without adequate hanging gear, and any unframed works on paper that are not properly packaged(with a stiff backing and in a clear sleeve), and workswithout Student Art Sale labels.

Works must be ready for hanging and / or display, or in the case of unframed images, packaged in protective clear sleeves with a stiff backing.

VOLUNTEER RESPONSIBILITIES DURING THE STUDENT ART SALE

Volunteer Info Session will be held on Wednesday, October 31st from 11:30am to 12:50pm in RelianceTheatre. It is mandatory for all participants tosign up, and show up, for their volunteer shifts.Students with a Doctor’s note must produce anoriginal, paper note, signed by the attending physician.

you’re unable to attend this meeting, please send a proxy. The deadline for volunteer sign up is Monday, November 12th. Volunteer shifts are assigned on a first come, first served basis, so please sign up early to secure your preferred spot!

At the time of your shift, you will be asked to signin five (5) minutes prior to your shift time, and sign out at the end of your shift. Cell phone and mobile device use is restricted during volunteer shifts.

Participating students who do not show up for their shift, or leave their shift early, will have 75% deducted from their sales.

PARTICIPANT RESPONSIBILITIES DIRECTLY FOLLOWING THE SAS

works must be picked up from the Exhibition Commons on Sunday, November 25th from 6 to 8pm OR on Monday, November 26th from 9 to 11am. Failure to do so may result in the removal and / or disposalof works. The SAS has no storage for unclaimed works.

Participants submit works at their own risk, though the utmost care is taken with each piece.

Emily Carr will not reimburse students for any works lost, stolen, or damaged during the SAS.

PROMOTIONAL INFORMATION

You are encouraged to attach your business card, artist statement, or professional information to your work.

PROCEEDS

rom each sale. These monies cover Student Art Sale expenses only.

ST (7%) and GST (5%) will be added to each sale.

PAYMENT

ronic Funds Transfer (Direct Deposit) Form to [email protected] or drop it off at Financial Services, R by Monday, November 19th. You will find this form in the SAS Info Packet on the registration site. Students must complete this form in order t ssued for all sales. Note that this form contains sensitive information and should be sent to Financial Services only.

Questions? Please contact [email protected]

STUDENTART SALE

GUIDELINES + SELLER RESPONSIBILITIES - continued

Floor Sales + Customer Service

Roving Photo Booth

Packaging Station

More positions on the fillowing page!

Structural Set up

Artwork Install

November 23 / 24 / 25 2018

STUDENT VOLUNTEERPOSITIONS

L Y GSTUDENT ART SALE

CONDITIONS

JOB DESCRIPTIONS

STUDENTART SALE

November 23 / 24 / 25 2018

EMILY CARR UNIVERSITY OF ART + DESIGNSTUDENT ART SALE

2

POSITION DESCRIPTIONS - continued

MonitorYou are keeper of the gate, directing people in and out of the space, and making sure that visitors aren’t spending their shopping time wandering the halls. You will also be available to answer customer’s questions.

Shift SupervisorYou are comfortable being the ‘go to’ person and Team Lead, and overseeing the operations of the day. Because you will be the contact person for those working on your shift, you will need to be up to speed on each job description on your shift. You will also be in charge of signing volunteers in and out, and fielding inquiries from the general public. You will direct emergencies or ‘situations’ to the Emily Carr paid securityguard. This position is open to 3rd and 4th year, and Master’s students only.

SecurityYou must be able to stay alert while sitting or standing for extended periods of time (without Instagram or Snapchat breaks). You will either be stationed at an exit, or cruising the room ensuring that no one tucks a painting under their coat. If you do happen to encounter a thief – or an emergency – consult with the Supervisor on duty, or an Emily Carr paid securityguard. Customers who have purchased artshould be able to provide proof of purchase, if necessary. The last security shift of the day will ensure that the work in the Exhibition Commons is safely secured for the night. The early morning shift will see to it that the work is not handled until the Student Art Sale opens.

STUDENTART SALE

StrikeYou will be removing work from the walls and tablesand moving it to a secure room where you will organize it for pick up the next day.

Patch + FillIf you prefer to work on your own and are looking for a meditative job, then sign up here! This shift requires that you not be afraid of heights, as you will be high up on a ladder removing nails, filling holes and lightly sanding walls, preparing them for a fresh coat of paint.

Patch + Paint + Clean upThis job is for you if you like to be in the calm after the storm. We need you to be great at patching,sanding, and painting. Oh, and cleaning up! You may also be asked to return items to Emily Carr SAS storage.

Pick up AssistantYou will be assisting fellow students in locating their unsold work, and checking it against theirinventory sheets. You will also gather and moveunclaimed work out of the space (we hope there is none!) once the SAS pick up station has closed.

And there you have it! All Volunteer Positions for the legendary Student Art Sale!

November 23 / 24 / 25 2018


ARTWORK | MAXIMUM

SIZES + NUMBERS

PLEASE ENSURE THAT

STUDENTART SALE

MAXIMUM SIZE MAXIMUM #OF PIECES

CATEGORY A

2D Originals 48” x 60” 336” x 36” 624” x 36” 8Up to 16” x 16” 16

2D Editions (Prints / Photos) 48” x 60” 3

36” x 36” 624” x 36” 12Up to 16” x 16” 24

3D Ceramics / Sculpture 24” to 36” 6

18” to 24” 14Under 18” 20Dinnerware or Molded 36

Furniture Over 24” x 24” 4Under 24” x 24” 8

Cards / Magnets / Buttons, etc. / individually packaged 40

Cards / Magnets / Buttons, etc. / packaged sets 28T-Shirts / Clothing / Knitwear 24

Jewellery 40Accessories 40

40

CATEGORY B

DESCRIPTION

Please refer to the guildelines below when gathering works to place in the Student Art Sale.

Sellers may submit up to forty (40) pieces in each of the two (2) categories (A+B) to a maximum of eighty (80) pieces.

Books / Zines

November 23 / 24 / 25 2018


RELEASE FORM

STUDENTART SALE

ARTWORK(S) RELEASE AND CONTRACT + MODEL RELEASE FORM

Please sign and return this form to [email protected] by Monday, November 19, 2018.

By signing below, I hereby consent that the photograph(s) and / or artwork(s) which I have submitted to Emily Carr University of Art + Design (“Emily Carr”), and as described below (collectively, the “Works”) may be used either in part or in whole by Emily Carr for the purpose of catalogues, exhibitions, publications, motion picture and / or television productions, electronic media and / or advertising, including the right to photograph and film the Works for any such purpose.

Further, I hereby authorize Emily Carr to publish photograph(s) taken of me, my name, and / or my Works to be used in Emily Carr’s publications, promotional literature and / or advertisements.

I agree to hold Emily Carr, its employees, agents, successors, or anyone acting under its authority or permission, and those individual(s) contracted by Emily Carr (collectively, the “Releasees”) free from any liability, loss, or damage resulting from the use of my image(s). I hereby release and discharge the Releasees from any and all claims whatsoever in connection with such use of my likeness, name, and / or Works, for the purposes stated above.

I am signing this release freely and voluntarily, and in executing this release do not rely on any inducements, promises or representations made by the Releasees.

In addition, I hereby certify that I am over nineteen (19) years of age.

Please print your legal name in full

Signature Date

Please print your legal name in full

Signature Date

If under 19 years of age, signature of parent or guardian.

Description of Works

No Action Required

EFT (DIRECT DEPOSIT) FORM

November 23 / 24 / 25 2018


.

STUDENTART SALE

Student Art Sale participants who sell work will be paid by Electronic Funds Transfer (Direct Deposit).

IMPORTANTComplete the Electronic Funds Transfer form if

- Click on My Account tab

Monday, November 19, 2018to [email protected] Room D2409.

Action Required

No Electronic Fund Transfer displayed - Complete EFT application form and email to [email protected]

Emily Carr University is pleased to provide Direct Deposit for all staff and student related reimbursements. Instead of mailing a cheque for payment of your expenses, we will electronically transfer the payment to your bank account and notify you via email that the bank deposit is being made. This will benefit your cash flow by getting funds into your bank account faster and avoid problems with lost and stolen cheques and postal disruptions.

Please complete and sign this form, indicating your preference regarding payment via Direct Deposit (Electronic Funds Transfer)

Yes, I want to receive my payments via EFT Revision to Current Authorization (e.g. account or bank changes)

The following is my personal information:

Name: Student Number:

Street Address:

City: Province: Postal Code:

Telephone Number: Social Insurance Number:

Direct Deposit Information

Your payment will be deposited directly into your bank account. You MUST provide either: Copy of a VOID CHEQUE or BANK ACCOUNT VERIFICATION LETTER from your Bank clearly stating your Bank ID, Transit ID Code and Account information.

Institution Code 3 digit number (XXX)

Bank Transit (5 digit number (XXXXX)

Account Number (up to 12 digits)

Bank Name:

Bank Address:

City: Province: Postal Code:

Telephone Number: Fax Number:

Attach a Void Cheque or a Bank Account Verification Letter from your Bank

Email Address

When payment has been deposited in my account please notify me at the following:

Email:

Authorization I hereby authorize Emily Carr University to initiate deposits and/or corrections to the financial institution as indicated above. This authorization will remain in effect until I revoke it in writing. Authorized Signature: Name: Date:

Upon completion please email it to [email protected], drop it off at Financial Services in room D2409, or mail it to: Emily Carr University Attn: Accounts Payable 520 East 1 Avenue Vancouver BC V5T 0H2 Contact: Elisa Chan Phone: 604 844 3094

Emily Carr Use Only Vendor Number: Date Completed:

ELECTRONIC FUNDS TRANSFER APPLICATION FOR STUDENTS

IN THE STUDENT ART SALE

November 23 / 24 / 25 2018


November 2018 October 2018

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MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

Student Art SaleExhibition CommonsNoon - 8pm

StudentArt SaleExhibition CommonsNoon - 5pm

StudentArt SaleExhibition CommonsNoon - 5pm

Unsold ArtworkPick upExhibition Commons6 - 8pm

ArtworkDeliveryMichael O’BrianExhibition Commons8 - 11am

StructuralSet up9am - 4pm

Installation +HangingExhibition Commons9am - 8pm

OnlineRegistrationDeadlinewww.ecuad.ca/sas

Workshop:Pricing Your Workfor the StudentArt Sale11:30am-1pmRoom A101

Unsold Artwork Pick upExhibition Commons9 - 11am

Paint + Clean upExhibition Commons10am - 2pm

Strike 8 - 11pmExhibition Commons

Release Form Dueemail to: [email protected]

Label InfoDeadlineemail to: [email protected]

Volunteer Sign upDeadline ecaud.ca/sas

EFT / Direct DepositForm Deadlineemail to: [email protected] OR deliver toFinancial ServicesRoom D2409

PreviewExhibition Commons

Label PickupDate + locationto be confirmedvia email

QUICK VIEW KEY DATES CALENDAR

VolunteerInfo Session11:30am - 12:50pmReliance Theatre

2018 info packet - emily carr university of art and design · emily carr university of art + design...

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