55993161 te040-r12-cash-management-test-scripts

Cash Management v1.0

USER ACCEPTANCETEST SCRIPTS

User Acceptance Test ScriptsCash Management

TABLE OF CONTENTSSECTION 1 PRE-REQUISITE STEPS OVERVIEW ................................................................................ 1

1.1 UAT SEQUENCE SUMMARY ......................................................................................................................... 2 00.0 PRE-REQUISITE STEPS ............................................................................................................................... 3

00.1 Cash Management System Parameter ............................................................................................. 3 00.2 Define Banks ................................................................................................................................... 6 00.3 Bank Statement Mapping ................................................................................................................ 8 00.4 Bank Transaction Codes ............................................................................................................... 10 00.5 Bank Account Transfer Sub-Type .................................................................................................. 13

SECTION 2 MANAGE BANK STATEMENTS OVERVIEW ................................................................ 14

2.1 UAT SEQUENCE SUMMARY ....................................................................................................................... 15 10.0 MANAGE BANK STATEMENTS .................................................................................................................. 16

10.1 Manually Enter Bank Statements .................................................................................................. 16 10.2 Uploading of Bank Statements ...................................................................................................... 18

SECTION 3 MANAGE BANK RECONCILIATION OVERVIEW ....................................................... 20

3.1 UAT SEQUENCE SUMMARY ....................................................................................................................... 21 20.0 MANAGE BANK RECONCILIATION ............................................................................................................. 22

20.1 Manual Reconciliation .................................................................................................................. 22 20.2 AutomaticReconciliation ............................................................................................................... 24 20.3 Reconciling Items .......................................................................................................................... 27

SECTION 4 MANAGE INTER-BANK ACCOUNT TRANSFERS OVERVIEW ................................ 29

4.1 UAT SEQUENCE SUMMARY ....................................................................................................................... 30 30.0 MANAGE INTER-BANK ACCOUNT TRANSFERS ............................................................................................ 31

30.1 Initiate Inter-Bank Account Transfers ........................................................................................... 31 30.2 Validate Inter-Bank Account Transfers ......................................................................................... 33 30.3 Authorize Inter-Bank Account Transfers ....................................................................................... 34 30.4 Create Accounting Inter-Bank Account Transfers ........................................................................ 36

SECTION 5 MANAGE PETTY CASH FUND OVERVIEW .................................................................. 38

5.1 UAT SEQUENCE SUMMARY ....................................................................................................................... 39 40.0 MANAGE PETTY CASH FUND ................................................................................................................... 40

40.1 Request for Petty Cash Fund ......................................................................................................... 40 40.2 Setup Petty Cash Fund .................................................................................................................. 41 40.3 Petty Cash Fund Replenishment ................................................................................................... 43 40.4 Petty Cash Liquidation .................................................................................................................. 45


Section 1 Pre-requisite Steps Overview

This Test Scripts documents the steps needed to demonstrate the functionality of Oracle Cash Management.

DEMO’s numerous banks will be maintain in the cash management module. Banks should be define in order to make check payments in Oracle Payables, issue receipts in Oracle Receivables and reconcile cash in Oracle Cash Management.

This UAT Session will include the following processes:

• Cash Management System Parameter

• Define Banks

• Bank Statement Mapping

• Bank Transaction Codes

1


1.1 UAT Sequence SummarySequence

#Ref Date Time Process Name Description Participant UAT

StatusResult Remarks

00.0 Pre-requisite Steps00.1 CM FS 1.01 Cash Mgt. System Parameter00.2 CM FS 1.01 Setup Banks00.3 CM FS 1.02 Define Bank Statement

Mapping00.4 CM FS 1.03 Define Bank Transaction

Codes00.5 CM FS 5.0.2 Bank Transfer Sub-Type10.0 Manage Bank Statements20.0 Manage Bank Reconciliation30.0 Manage Inter-Bank Account

Transfer40.0 Manage Petty Cash Fund

For Testers to Confirm UAT Results at each UAT Session Close:

UAT Tester Name & Signature: _______________________

UAT Lead Name & Signature: ________________________

UAT Date & Time of Certification: _____________________

2


00.0 Pre-requisite StepsBusiness Flow: Cash Management Pre-requisite Steps

Summary Process: Process of setting up Cash Management

Process:

00.1 Cash Management System Parameter

Description:

Process of setting up CM system paramters

3


4

ScenarioStep

Business Process Name Participant Action or Path Input Data Expected Results

Actual Results Status Remarks

00.1.1 Login/ Choose Responsibility

Browse to Application URL. http://oracle-uat-1.DEMOproj.com:8006

Enter your:

Click on Login.

Select as applicable:HO – DEMO CM Super UserPDO – VIS CM Super UserPMO – ILO CM Super User

Username: Your UsernamePassword: Your Password

Please note: If this is the first time you are logging in as this user, login with the default password of Welcome, and change the default password to your password.

Navigator will display.

00.1.2 Define System Parameters

Navigate to the Setup pageMenu: Setup > System > System Parameters

Enter the following information

Under the System Controls TabReconciliation Controls Region

Signing Authority Approval Region

Archive/Purge Region

Under Cash Management Transactions Tab

Accounting Region

Bank Account Transfer

DON’T UPDATE(Ctrl F11 to view)

Legal Entity: Your Company LELedger: Your CompanyBegin Date: 01-Jan-1920

Show Cleared Transactions: Show Void Payments: Allow Adding Lines to Imported Statements: Workflow Enabled: Manually Controlled:

Purge: Archive: Lines Per Commit: Leave Blank

Exchange Rate Type: CorporateBank Statement Cashflow Rate Date: Cashflow DateBank Transfer Rate Date: Transfer Date

Authorization: Required

System Parameters window is displayed

System Parameter has been setup


5


Process:

00.2 Define Banks

Description:

Process of defining Bank Names, Bank Branches and Bank Accounts.

6


7

ScenarioStep





Enter your:

Click on Login.

Select as applicable:HO CM Super UserPDO CM Super UserPMO CM Super User




00.2.2 Define Bank Name

Navigate to the Manage Banks and Branches window, Menu: Setup > Banks > Banks

1.Click Create button

Bank Information

Select Create a new bank

Enter (Optional)

Select Save and Next to enter Bank Address information.

Bank Address

Click Create button.


Select Apply to save the address.

Click Save and Next to enter Bank Contact Information.

Contact Information

Click Create Contact

Enter Contact Information.

Optionally enter

Select Apply to save the contact.

Select Finish to complete the bank

Country Name: Your ChoiceBank Name: Your (Surname) Bank

Alternative Bank Name: Your (Surname) BankShort Bank Name: Your InitialsBank Number: Leave BlankDescription: Create your ownTaxpayer ID: Leave BlankTax Registration Number: Create Your Own

Country: PhlippinesAddress: Create Your Own

First Name: Your First NameLast Name: Your Last NameRegistry ID: Any NumberStart Date: Current DateEmail: Your Email AddressPhone no: Any NumberAddress: Create Your Own

Manage Banks and Branches window is displayed

Bank Address window appeared

Bank Contact Information window appeared

Bank Name created


Process:

00.3 Bank Statement Mapping

Description:

Process of mapping the bank statement to DEMO’s required format.

8


9

ScenarioStep





Enter your:

Click on Login.





00.3.2 Bank Statement Mapping

Navigate to the Bank Statement Mapping windowMenu: Setup > Banks > Bank Statement Mappigns

Search window appears, Click Cancel


Click the Populate button

Under the Headers Tab

Under the Lines Tab

DON’T UPDATE(Ctrl F11 to view)

Name: DEMO_STMTEnable: Description: Mapping TemplateControl File: DEMO_BankStmt.ctlPrecision: Leave BlankDate Format: YYMMDDTimestamp Format: Leave BlankBank File Format Type: DEMO_STMT

STATEMENT_NUMBER: 28 ; 1BANK_ACCOUNT_NUM: 25 ; 1STATEMENT_DATE: 62; 3BANK_NAME: Leave BlankBANK_BRANCH_NAME: Leave BlankCONTROL_BEGIN_BALANCE: 60 ; 5CONTROL_END_BALANCE: 62 ; 5CONTROL_TOTAL_DR: Leave BlankCONTROL_TOTAL_CR: Leave BlankCONTROL_DR_LINE_COUNT: Leave BlankCONTROL_CR_LINE_COUNT: Leave BlankCONTROL_LINE_COUNT: Leave BlankCURRENCY_CODE: 60 ; 4CHECK_DIGITS: Leave BlankPRECISION: Leave BlankAVAILABLE_BALANCE: 64 ; 4VALUE_DATE_BALANCE: 64 ; 4

STATEMENT_NUMBER: Leave BlankBANK_ACCOUNT_NUM: Leave Blank

Bank Statement Mapping widow is displayed


Process:

00.4 Bank Transaction Codes

Description:

Process of defining Bank Transaction Codes.

10


11

ScenarioStep





Enter your:

Click on Login.





00.4.2 Define Bank Transaction Codes

Navigate to the Bank Transaction Codes windowMenu: Setup > Banks > Bank Transaction Codes

Click the Find Icon

Search for Your Created Bank Account

Enter the following information1st Row

2nd Row

Type: PaymentCode: WDRAWDescription: WITHDRAWALEffective Start Date: 01-Jan-2000Effective End Date: Leave BlankFloat Days: Leave BlankTrans Source: AP PaymentsReconciliation Sequence: 1Payroll Payment Format: Leave BlankPayroll Matching Order: Leave BlankMatching Against: Leave BlankCorrection Method: Leave BlankCreate: Leave BlankActivity: Leave BlankReceipt Method: Leave Blank

Type: ReceiptCode: DEPDescription: DEPOSITEffective Start Date: 01-Jan-2000Effective End Date: Leave BlankFloat Days: Leave BlankTrans Source: AR ReceiptsReconciliation Sequence: 1Payroll Payment Format: Leave BlankPayroll Matching Order: Leave BlankMatching Against: Leave BlankCorrection Method: Leave BlankCreate: Leave BlankActivity: Leave Blank

Bank Transaction Code window is displayed

Search window appeared


12


Process:

00.5 Bank Account Transfer Sub-Type

Description:

Process of defining Bank Account Transfer Sub-type.

13


Section 2 Manage Bank Statements Overview


Bank Statements can be manually encoded in the system or can be uploaded using the standard functionality of Oracle Cash Management.


• Manually enter Bank Statement Header

• Manually enter Bank Statement Lines

• Load Bank Statement

• Import Bank Statement

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Scenario

Step

Business Process

NameParticipa

nt Action or Path Input DataExpected Results




Enter your:

Click on Login.





00.5.2 Define Bank Account Transfer Sub-type

Navigate to the Bank Transaction Codes windowMenu: Setup > System > Transaction Subtype

Click the Create button


Click Apply

Then click the

Subtype Name: Your (Surname) TransferShort Name: Your InitialsSubtype Parent Name: Leave BlankDescription: Your (Surname) Transfer

Transaction Subtype window appeared

Created Transaction Subtype.





00.0 Pre-requisite Steps

10.0 Manage Bank Statements

10.1 CM FS 2.01 to 2.02

Manually Enter Bank Statements

10.2 CM FS 2.03 to 2.04

Upload Bank Statements

20.0 Manage Bank Reconciliation30.0 Manage Inter-Bank Account






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10.0 Manage Bank StatementsBusiness Flow: Manage Bank Statements

Summary Process: Process of entering or uploading Bank Statements.

Process:

10.1 Manually Enter Bank Statements

Description:

Process of manually encoding the Bank Statement to the system.

16


17

ScenarioStep





Enter your:

Click on Login.





10.1.2 Manually Enter Bank Statement Header

Navigate to Bank Statements window

Menu: Bank Statements > Bank Statements and Reconciliation

Click New button

Enter the following bank header information:

Optionally, enter in the

Control Totals:

Line Totals

Click the Save Icon

Then click the Close Form Icon

Account Number: Your created Bank Account NumberAccount Name: Your Bank Account NameBank Name: Your Bank NameBank Branch: Your Bank BranchDate: Current DateCurrency: SGDDocument Number: Leave BlankStatement Number: Your Bank Statement NumberGL Date: CurrentCheck Digits: Leave Blank

Opening Balance: Any amountReceipts: Leave BlankReceipt Lines: Leave BlankPayments: Leave BlankPayment Lines: Leave BlankClosing Balance: Leave BlankAvailable Balance: Leave BlankValue Dated Balance: Leave Blank1 Day Float: Leave Blank2 Day Float: Leave Blank

Opening Balance: DefaultedReceipts: DefaultedReceipt Lines: DefaultedPayments: DefaultedPayment Lines: DefaultedClosing Balance: DefaultedUnreconciled: DefaultedComplete:

Bank Statement window is displayed

Bank Statement Header created


Process:

10.2 Uploading of Bank Statements

Description:

Process of uploading bank statements.

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19

Scenario

Step

Business Process

NameParticipa

nt Action or Path Input DataExpected Results

Actual Results Status

Remarks



Enter your:

Click on Login.





10.2.2 Load Bank Statement Pre-requisites:

1. Create a SQL*Loader script for the format of your bank statement file, if it is neither BAI2 nor SWIFT940.

2. Fill up the mapping template for the format of your bank statement file.

3. Place your bank statement file in a directory

Navigate to the Submit Requests window.

Menu: View > Request > Submit Request

Submit a concurrent request

Submit the program.

Check the SQL*Loader log file and the Bank Statement Loader Execution Report to see any exceptions generated during the loading process.


MISD Process

Name: Bank Statement Loader ProgramOptions: LoadMapping Template: DEMO_STMTFilename: Your Bank Statement file saved in the DatabasePath: Path where you save the fileBank Branch Name: Your Bank BranchBank Account Number: Your Bank Account NumberGL Date: Current DateReceivable Activity: Leave BlankNSF Handling: Leave BlankPayment Method: Leave Blank

Submit new Request is displayed

Bank Statement Loaded

10.2.3 Import Bank Statement Navigate to the Submit Request

window.

Menu: View > Request > Submit Request

Run Request

Submit your request.

Review and correct any import

Name: Bank Statement Import programBank Account Number: Your Bank Account NumberStatement Number From: Your Bank StatementStatement Number To: Your Bank StatementStatement Date From: Leave BlankStatement Date To: Leave BlankGL Date: Current Date

Submit new Request is displayed


Section 3 Manage Bank Reconciliation Overview


Bank Reconciliation is the process of matching transactions recorded in the books against the uploaded Bank Statement. In Oracle Cash Management we have two ways to do reconciliation, automatic & manual reconciliation.


• Automatic Reconciliation• Manual Reconciliation• Reconciling Items

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00.0 Pre-requisite Steps10.0 Manage Bank Statements

20.0 Manage Bank Reconciliation

20.1 CM FS 3.02 Manual Reconciliation20.2 CM FS 3.01 Automatic Reconciliation20.3 CM FS 4.01 Reconciling Items30.0 Manage Inter-Bank Account






21


20.0 Manage Bank ReconciliationBusiness Flow: Manage Bank Reconciliation

Summary Process: Process of matching transactions recorded in the books against the uploaded bank statement.

Process:

20.1 Manual Reconciliation

Description:

Process of manually reconciling transactions.

22


23

ScenarioStep





Enter your:

Click on Login.





20.1.2 Run Transactions Available for Reconciliation Report

Navigate to the Submit Request window.

Menu: View > Requests

Run Request and enter the following parameters

Submit your Request

When the concurrent request is finished or the status: Completed/Normal

Review the Transactions Available for Reconciliation Report by clicking the View Output button. Take note of a transaction to be reconciled.


Name: Transactions Available for Reconciliation ReportTransaction Type: ARTreasury Legal Entity: Leave BlankPayroll Business Group: Leave BlankAP/AR Operating Unit: Your Operating UnitBank Account Number: Your Bank Account NumberOrder By: Date

Submit a new Request window is displayed

20.1.3 Manual Reconciliation

Navigate to Bank Statements and Reconciliation window.Menu: Bank Statements > Bank Statements and Reconciliation

Search the Bank statement to reconcile

Click the Find button

Account Number: Your Bank Account NumberStatement Number: Your Bank Statement Number

Note: The more precise your search criteria the more specific your search result

Reconcile Bank Statement window is displayed

Bank Statement Lines appeared


Process:

20.2 AutomaticReconciliation

Description:

Process of automatically reconciling transactions.

24


25

ScenarioStep





Enter your:

Click on Login.





20.2.2 Auto-Reconciliation




Submit your Request


Review the AutoReconciliation Execution Report for reconciliation errors by clicking the View Output button


Name: AutoReconciliation ProgramBank Branch Name: Your Bank Branch NameBank Account Number: Your Bank Account NumberStatement Number From: Your created Statement NumberStatement Number To: Your created Statement NumberStatement Date From: Leave BlankStatement Date To: Leave BlankGL Date: Current DateOrganization: Your Operating UnitReceivable Activity: Leave BlankPayment Method: Leave Blank


Automatically reconciled transactions

20.1.3 Run Bank Reconciliation Report




Name: Bank Reconciliation ReportOperating Unit: Your Operating UnitBank Name: Your Bank NameBank Branch Name: Your Bank Branch NameBank Account Name: Your Bank



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Process:

20.3 Reconciling Items

Description:

Process of recording reconciling items by using a Journal Entry in the General Ledger.

27


28

ScenarioStep





Enter your:

Click on Login.





20.3.2 Create Journal Entry for the Reconciling Items

Navigate to Enter Journals window

Menu: Journals > Enter

Click New Journal Button

Under the Journals Header

Under the Journal Lines

If you are booking for a Bank Charge amounting to 1000.00 SGD, choose your appropriate OU & RC codes.

Under Other Information

Click Save

Journal: Your (Surname) JournalDescription: Create Your OwnLedger: DefaultedCategory: Manual HOPeriod: Current PeriodEffective Date: Current DateBalance Type: ActualDocument Number: Leave BlankClearing Company: Leave BlankTax: Not RequiredControl Total: Leave Blank

Line: 1Account: 1100-H1000-(Cash Account)-0000000-0000-0000The Cash Account should be exactly the same as the one you have setup in your Bank AccountDebit: 1,000.00Credit: Leave BlankDescription: Bank Charges for the period______

Line: 2Account: 1100-H1000-65060100-0000000-0000-0000Debit: Leave BlankCredit: 1,000.00Description: Bank Charges for the period______

Source: ManualReference: Leave BlankReference Date: Leave BlankReconciliation Reference: Leave Blank

Enter Journal window is displayed

Journa Entry created & saved


Section 4 Manage Inter-Bank Account Transfers Overview


Bank to Bank transfers between different Operating Units across the entire company or DEMO, will be handled by the standard functionality of Oracle Cash Management


• Initiate Inter-Bank Account Transfers

• Validate Inter-Bank Account Transfers

• Authorized Inter-Bank Account Transfers

• Create Accounting for Inter-Bank Account Transfers

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#Ref Date Time Process Name Description Tester UAT


00.0 Pre-requisite Steps10.0 Manage Bank Statements20.0 Manage Bank Reconciliation

30.0 Manage Inter-Bank Account Transfer

30.1 CM FS 5.0.9.1 Initiate Inter-Bank Account Transfers

30.2 CM FS 5.0.9.2 Validate Inter-Bank Account Transfers

30.3 CM FS 5.0.9.3 Authorize Inter-Bank Account Transfers

30.4 CM FS 5.0.9.4 Create Accounting for Inter-Bank Account Transfers

40.0 Manage Petty Cash Fund





30


30.0 Manage Inter-Bank Account TransfersBusiness Flow: Manage Inter-Bank Account Transfers

Summary Process: Process of initiating, validating & authorizing inter-bank account transfers between different operating units.

Process:

30.1 Initiate Inter-Bank Account Transfers

Description:

Process of creating an Inter-Bank Account Transfers.

31


32

ScenarioStep

Business Process Name Tester Action or Path Input Data Expected Results




Enter your:

Click on Login.





30.1.2 Initiate Inter-Bank Account Transfers

Navigate to Bank Account Transfers window Menu: Bank Account Transfers

Click the Create button

Enter the following informationGeneral Information Tab

Source Bank Account RegionSource Bank Account

Destination Bank Account

Click Apply button

Then click the

Settle Transactions Through Oracle Payments: NoTransaction Subtype: Choose the appropriate subtype:

• Authority to Pay• Notice of Budget Allocation• Remittance to Head Office• Request for Refund• Petty Cash Fund• Other Transfers

Payment Template: Leave BlankBank Reference Number: Any nubmerStatus: NewTransfer Date: Current DateCurrecy: SGDTransfer Amount: Any AmountComments: Additional information you want to include

Bank Account Number: Your Bank Account NumberBank Account Name: DefaultedBranch Name: DefaultedBank Name: DefaultedLegal Entity: Defaulted

Bank Account Number: Use other Bank Account NumberBank Account Name: DefaultedBranch Name: DefaultedBank Name: DefaultedLegal Entity: Defaulted

Bank Account Transfer window is displayed

Confimation that bank account transfer No.___ has been created.


Process:

30.2 Validate Inter-Bank Account Transfers

Description:

Process of validating the encoded information of an Inter-Bank Account Transfers.

33

ScenarioStep





Enter your:

Click on Login.





30.2.2 Validate Inter-Bank Account Transfers

Navigate to Bank Account Transfers window Menu: Bank Account Transfers

Select & Enter

Click GO button

Under the Validate column

Click the Validate Icon

Then click the

Search: Transfer NumberTransfer Number: Your Created Inter-Bank Account Transfer Number

Bank Account Transfer window is displayed

Confimation that bank account transfer No.___ has been validated.


Process:

30.3 Authorize Inter-Bank Account Transfers

Description:

Process of authorizing or approving an Inter-Bank Account Transfers.

34


35

ScenarioStep





Enter your:

Click on Login.





30.3.2 Authorize Inter-Bank Account Transfers

Navigate to the Authorize Bank Account TransfersMenu: Authorize Bank Account Transfers

Click the to expand the transfer transaction or click the transfer number to view the details of the inter-bank account transfer.

Under the Select column, put a on the transfer you want to authorize

Click the Authorize Transfers button

Authorize Bank Account Transfer window is displayed

Confimation that bank account transfer No.___ has been authorized.

30.3.3 Reject Inter-Bank Account Transfers

Navigate to the Authorize Bank Account TransfersMenu: Authorize Bank Account Transfers

Click the to expand the transfer transaction or click the transfer number to view the details of the inter-bank account transfer.

Under the Select column, put a on the transfer you want to authorize

Click the RejectTransfers button

Authorize Bank Account Transfer window is displayed

Confimation that bank account transfer No.___ has been rejected.


Process:

30.4 Create Accounting Inter-Bank Account Transfers

Description:

Process of creating the accounting entriesof Inter-Bank Account Transfers.

36


37

ScenarioStep





Enter your:

Click on Login.





30.4.2 Create Acconting Entries Inter-Bank Account Transfers




Submit your Request


Review the Create Accounting Report by clicking the View Output button


Name: Create AccountingLedger: Philippine Port AuthorityProcess Category: Leave BlankEnd Date: Period end dateMode: Leave BlankErrors Only: NoReport: DetailTransfer to General Ledger: YesPost in General Ledger: NoGeneral Ledger Batch Name: Leave BlankInclude User Transaction Identifiers: No

Submit new Request window is displayed

30.4.3 Run Cash Collection Disbursement Transfer Report




Name: Cash Collection Disbursement Transfer ReportOperating Unit: Your Operating UnitTransfer Date From: 01-Jan-2008Transfer Date To: Current Date

Submit new Request window is displayed


Section 5 Manage Petty Cash Fund Overview

This Test Scripts documents the steps needed to demonstrate the process of handling Petty Cash Fund.

Petty Cash Fund setup, replenishment & liquidation would handled by Oracle Payables, Receivables and Cash Management.


• Request for Petty Cash Fund

• Setup Petty Cash Fund

• Petty Cash Fund Replenishment

• Petty Cash Fund Liquidation

38


5.1 UAT Sequence Summary

Sequence #

Ref Date Time Process Name Description Participant UAT Status

Result Remarks

00.0 Pre-requisite Steps10.0 Manage Bank Statements20.0 Manage Bank Reconciliation30.0 Manage Inter-Bank Account

Transfer

40.0 Manage Petty Cash Fund

40.1 Request for Petty Cash Fund40.2 Setup Petty Cash Fund40.3 Petty Cash Fund

Replenishment40.4 Petty Cash Fund Liquidation





39


40.0 Manage Petty Cash FundBusiness Flow: Manage Petty Cash Fund

Summary Process: Process of setting up, replenishment & liquidation of Petty Cash fund

Process:

40.1 Request for Petty Cash Fund

Description:

Process of requesting from Head Office intended for the Petty Cash Fund

40

ScenarioStep





Enter your:

Click on Login.





40.1.2 Inter-Bank Account Transfer – Petty Cash Fund

Please refer to Test Script 30.0 Manage Inter-Bank Account Transfers


Process:

40.2 Setup Petty Cash Fund

Description:

Process of setting up Petty Cash Fund to the custodian.

41


42

ScenarioStep





Enter your:

Click on Login.





40.2.2 Create Prepayment for the Petty Cash Fund

Navigate to AP Invoice Workbench

Menu: Invoices > Entry > Invoices


Under the Invoice Header Operating Unit: Your Operating UnitCustomer Taxpayer ID: Leave BlankType: PrepaymentPO Number: Leave BlankTrading Partner: Your Created Supplier EmployeeSupplier Num: DefaultedSupplier Site: DefaultedInvoice Date: Current DateInvoice Num: Petty Cash 1Invoice Currency: SGDInvoice Amount: Any AmountTax Amount: Leave BlankTax Control Amount: Leave BlankWithheld Amount: Leave BlankPrepaid Amount: Leave BlankGL Date: Current DatePayment Curr: Leave BlankPayment Rate Date: Leave BlankPayment Rate Type: Leave BlankPayment Rate: Leave BlankDistribution Set: Leave BlankDecription: Create Your OwnQuick Credit: Leave BlankCredit Invoice: Leave BlankMatch Action: Leave BlankProject: Leave BlankTask: Leave BlankExpenditure Item Date: Leave BlankExpenditure Type: Leave BlankExpenditure Organization: Leave BlankRate Type: Leave BlankExchange Date: Leave BlankTerms Date: Leave BlankTerms: IMMEDIATEPayment Method: Leave Blank

Invoice Workbench is displayed


Process:

40.3 Petty Cash Fund Replenishment

Description:

Process of replenishing the Petty Cash Fund.

43


44

ScenarioStep





Enter your:

Click on Login.





40.3.2 Prepare Expense Report

Navigate to AP Invoice Workbench

Menu: Invoices > Entry > Invoices


Under the Invoice Header

Invoice Amount should be lower than the Prepayment Amount

Operating Unit: Your Operating UnitCustomer Taxpayer ID: Leave BlankType: Expense ReportPO Number: Leave BlankTrading Partner: Your Created Supplier EmployeeSupplier Num: DefaultedSupplier Site: DefaultedInvoice Date: Current DateInvoice Num: Expense Report 1Invoice Currency: SGDInvoice Amount: Any AmountTax Amount: Leave BlankTax Control Amount: Leave BlankWithheld Amount: Leave BlankPrepaid Amount: Leave BlankGL Date: Current DatePayment Curr: Leave BlankPayment Rate Date: Leave BlankPayment Rate Type: Leave BlankPayment Rate: Leave BlankDistribution Set: Leave BlankDecription: Create Your OwnQuick Credit: Leave BlankCredit Invoice: Leave BlankMatch Action: Leave BlankProject: Leave BlankTask: Leave BlankExpenditure Item Date: Leave BlankExpenditure Type: Leave BlankExpenditure Organization: Leave BlankRate Type: Leave BlankExchange Date: Leave BlankTerms Date: Leave BlankTerms: IMMEDIATEPayment Method: Leave Blank

Invoice Workbench is displayed


Process:

40.4 Petty Cash Liquidation

Description:

Process of liquidating the Petty Cash Fund.

45


46

ScenarioStep





Enter your:

Click on Login.





40.4.2 Return of Unused Petty Cash Fund

Navigate to FIRST Receipting WindowMenu: Receipting

Click Create Receipt button


Under Additional Receipt ItemsClick Add Row

Under Payment ModeClick Add Row

Click Save button

Then click Print Button

Receipt Invoice: NoBank Account Number: Select appropriate Bank Account NumberReceipt Category: Other ReceiptDebtor Code: Your Created CustomerDebtor Name: DefaultedTIN: DefaultedAddress: DefaultedTerminal Code: DefaultedPreprinted OR No: Any NumberReceipt Date: Defaulted to Current DateReceipt Amount: DefaultedStatus: Defaulted to “New Receipt”Computation Sheet No: Leave Blank

Line Items: PETTY CASH FUNDOUM: LotQuantity: 1Unit Price: Any AmountAmount: DefaultedTax Code: Leave BlankVat: DefaultedRemarks: Create Your Own

Line No: Line No. above generated by the systemPayment Mode: CASHReference No: Leave BlankReference Date: Leave BlankBank: Leave BlankAmount: The same as the amount above

FIRST Receipting window is displayed

Receipt Saved & Printed


47


48

55993161 te040-r12-cash-management-test-scripts

Economy & Finance

bank statements overview

cash management v1

cash management module

petty cash fund overview

bank reconciliation

petty cash liquidation

setup petty cash fund

petty cash fund replenishment