8.2.1 accounts for payment file no - shire of … accounts for payment file no 2f0504...

8.2.1 ACCOUNTS FOR PAYMENT File No 2F0504 Location/Address Shire of Carnarvon Name of Applicant Shire of Carnarvon Author Stacy Martyn, Creditors Officer Financial Interest Nil Date of Report 15 October 2013 Summary To present the listing of accounts paid from the Municipal Fund and Trust Fund in accordance with the requirements of the Local Government (Financial Management) Regulations 1996. Background - Council delegated to CEO the exercise of its power under Financial Management Regulation 12 to make payments from Municipal Fund and Trust Fund. Statutory Environment Local Government Act 1995 – Section 5.42 Local Government (Financial Management) Regulations 1996 – Regulations 12 and 13 Policy Implications - All accounts are paid as per the Shire of Carnarvon’s 2012/13 Budget. Financial Implications Ongoing management of Council funds by providing Council with sufficient information to monitor and review payments made. Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007-2010 requires the maintenance of a high standard of financial management. Voting Requirements Simple Majority Comment Accounts paid to 31 August 2013 are listed at Schedule No. 8.2.1 OFFICER’S RECOMMENDATION That the accounts paid to 31 May 2013 as listed in Schedule covering vouchers numbered from – BD1416 To BD1417 Bank Direct $ 13,639.50 44546 To 44589 Muni $ 123,463.37 7062 To 7069 Trust $ 15,339.30 EFT12042 To EFT12236 Muni $ 1,036,596.37 Totalling $1,189,038.54 be endorsed by Council. Sundry Creditors as at 30 September 2013 totalling $6,348,701.12 be noted. …………………………………(Author) …………….…..…………(Manager/CEO)

Sep-13 SHIRE OF CARNARVON

LOCAL GOVERNMENT ACT 1995

List of accounts to the Full Council Meeting 29th October 2013

for confirmation in respect to accounts already paid.

VCHR NO. PAYEE DESCRIPTION MUNI BANK TRUSTBANK

DIRECT

762 MERCHC/C - MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 29.00

762 BPay - BPAY FEES BPAY FEES 34.50

762 MERCHC/C - MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 96.74

762 MERCHSHIRE - MERCHANT FEES SHIRE MERCHANT FEES SHIRE 298.86

762 transactiv - ANZ TRANSACTIVE FEES ANZ TRANSACTIVE FEES 282.87

763 WESTNETSOC - SHIRE WESTNET ACCOUNT SHIRE WESTNET ACCOUNT 22.00

763 WESTNETYOU - YOUTH WESTNET ACCOUNT YOUTH WESTNET ACCOUNT 34.95

763 WESTNETDEP - DEPOT WESTNET ACCOUNT DEPOT WESTNET ACCOUNT 12.95

763 debt inter - DEBIT INTEREST DEBIT INTEREST 26.69

1416 ANZ BANK LIMITED PAYMENT OF CORPORATE CREDIT CARD ACCOUNT - SEE ATTACHED SCHEDULE 3304.14

1417 SG FLEET AUSTRALIA PTY LTD LEASE PAYMENT 05.08.2013 - 04.09.2013 10335.36

7062 MITRO PTY LTD REFUND OF BOND HELD - TOWN OVAL HIRE 14-18 AUGUST LESS $155.00 FOR REPAIRS TO RETICULATION. 945.00

7063 SHIRE OF CARNARVON MUNICIPAL FUND REIMBURSEMENT FROM MITRO PTY LTD FOR REPAIRS TO RETICULATION AT TOWN OVAL. HIRE 14-18 AUGUST

2013.

155.00

7064 JACKIE CAMERON REFUND OF BOND HELD FOR HIRE OF WOOLSHED 07.09.2013 1100.00

7065 WOOLWORTHS CARNARVON PROCEEDS OF TICKET SALES FOR TELETHON FUNDRAISER 365.00

7066 BUILDING & CONSTRUCTION INDUSTRY TRAINING BCITF COLLECTIONS FOR JULY & AUGUST 2013 8175.80

7067 BUILDING COMMISSION BSL COLLECTIONS FOR JULY & AUGUST 2013 4021.85

7068 JEANS FOR GENES FUNDS RAISED FOR JEANS FOR GENES DAY 2013 174.40

7069 SHIRE OF CARNARVON MUNICIPAL FUND HIRE FEES - CAMEL LANE THEATRE 18.09.2013 402.25

EFT12042 AUSTRALIAN SERVICES UNION Payroll deductions 143.56

EFT12043 ACCUWEIGH PTY LTD CONTRACTUAL PAYMENTS_RFP 3.2013 SUPPLY, DELIVERY & COMMISSIONING OF A WEIGHBRIDGE AND SITE

OFFICE AT THE CARNARVON LANDFILL FACILITY

103950.00

EFT12044 D & H CONDO RENT 9C BUZOLIC CRT 01.10.2013 - 31.10.2013 1581.67

EFT12045 CONCEPT ONE PTY LTD Superannuation contributions 619.08

EFT12046 CARNARVON LAWNMOWING & GARDEN

MAINTENANCE (HENRY)

contract mowing Robinson St Aug 3993.00

EFT12047 CARNARVON STEEL SUPPLIES x Lenghts of 10mm round bar, MESH AND BOLTS FOR STREET SWEEPER 448.00

EFT12048 ATO - CHILD SUPPORT AGENCY Payroll deductions 1504.00

EFT12049 INTEGRITY COACH LINES (AUST) PTY LTD BUS TICKET BOOKINGS MADE BY THE CVC FROM 1 AUG-15 AUG 2013 7750.80

EFT12050 KALM EARTHMOVING for truck and trailer hire to replace grid Warroora Rd 3504.16

EFT12051 MASTERKEY SUPERANNUATION Superannuation contributions 326.40

EFT12052 MASTERKEY SUPERANNUATION Superannuation contributions 316.92

EFT12053 RAY WHITE CARNARVON UNIT A/11 STUART STREET RENT FROM 31/08/2013-29/09/2013 636.40

EFT12054 Gillian Terry REIMBURSEMENT FOR WORKING WITH CHILDREN CHECK 54.00

EFT12055 UNIVERSAL PICTURES INTERNATIONAL

AUSTRALASIA PTY L

Hire of Movie Despicable Me "" 770.59

EFT12056 VEOLIA ENVIRONMENTAL SERVICES (AUSTRALIA)

PTY LTD

LANDFILL MANAGEMENT FEE_AUGUST 13 Invoice: Amount: $ 46,204.98 96747.65

EFT12057 W.A. TREASURY CORPORATION Loan No. 211 Interest payment - LIBRARY/ART GALLERY 21031.16

EFT12087 ALAN HOBBS - CONTRACT EHO EHO SUPPORT - ALAN HOBBS 9021.03

EFT12088 BOC LIMITED (AUST) 1 SIZE E AND 1 SIZE D OXY - 1 SIZE E AND 1 SIZE D ACETYLENE ETC. 586.73

EFT12089 THEO BRUGMAN FUEL FOR HIRE CAR, WHILST ON WORK TRAINING IN MIDLAND FOR DOG AND CAT MANAGEMENT AND CONTROL 25.61

EFT12090 CARNARVON AUTO SERVICING & TOWING Removal of Abandoned Vehicles 240.00

EFT12091 CARNARVON QUALITY FRUIT & VEG SUPPLY ASSORTED MATERIALS - TOILET PAPER, MILK ETC 716.17

EFT12092 DUKS CONTRACTING PTY LTD Please refill all water tanks at new cemetery 742.50

EFT12093 FARNE, JOHN & VERONICA MAINTENANCE OF LANDFILL SITE IN CORAL BAY FROM 1 JULY 13 - 31 DEC 13 18526.30

EFT12094 FITZY'S MINI LOADS & EXCAVATIONS For Pressure Cleaning of CBD Footpaths 4455.00

EFT12095 INTEGRITY COACH LINES (AUST) PTY LTD TICKET SALES BY CVC 1/6/2013-15/6/2013 5212.85

EFT12096 KALM EARTHMOVING Repair access to water points 2 mile and Red Bluff 7333.70

EFT12097 APPRENTICE & TRAINEESHIP COMPANY SCHOOL BASED TRAINEE J.IVEY 20.08.2013 102.87

EFT12098 NINGALOO REEF AIR CARNARVON VISITORS CENTRE BOOKINGS 297.50

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EFT12099 OUTBACK ESSENCE NATURAL SOY CANDLES CARNARVON VISITOR CENTRE LOCAL SOUVENIRS INCLUDING CANDLES, REED DIFFUSERS & TRAVEL TIN

CANDLES

354.00

EFT12100 PHELPS TRANSPORT CART ROAD BASE FROM QUARRY TO SYDNEY MEMORIAL DRIVE 3784.00

EFT12101 R & L TRANSPORT EXCAVATION WORK FOR RETICULATION AT BROCKMAN PARK 693.00

EFT12102 SWEET AS CONCRETE Please supply 15.6 cubic meters of 25mpa concrete to Robinson St and yard 4717.02

EFT12103 TOLL IPEC PTY LTD FREIGHT 116.00

EFT12104 VIVIENNE TONGA STAFF REIMBURSEMENT FOR CANWA PART 2 OF COMMUNITY ENGAGEMENT AND CULTURAL PLANNING. MEALS:

BREAKFAST, LUNCH, DINNER DATES: 28/08/2013-31/08/2013

162.00

EFT12105 TRACEY McNEE STAFF REIMBURSEMENT FOR CULTURAL ARTS NETWORK TRAINING, MEALS: BREAKFAST, LUNCH, DINNER

DATES 28/08/2013-31/08/2013

178.00

EFT12106 WA LOCAL GOVERNMENT ASSOCIATION ANNUAL SUNSCRIPTION FOR THE PERIOD FROM 1ST JULKY TO 30TH JUNE 2014 28439.59

EFT12107 WESTERLY CONTRACTORS PRUNE MANGOES UNDER POWER LINES WILLIAMS ST PRUNE FICUS UNDER POWER LINES GASGOYNE RD

CLEAN DATE AND COCNUT PALMS ON DAVID BRAND DRIVE REMOVE DEAD DATE PALM AND GRIND STUMP ON

TOWN BEACH

6506.50

EFT12108 AVE AUDIO VISUAL ENGINEERING 2 x SCanners 1461.20

EFT12109 A CLASS DISPLAYS BROCHURE HOLDERS FOR CARNARVON VISITOR CENTRE- DL, A5 & A4 581.30

EFT12110 AIRPORT LIGHTING SPECIALISTS 2 x IWDI cyclone rated D inc freight, 500M ROLL PRIMARY CABLE, 30M SECONDARY CABLE FOR SECONDARY IWDI

CONNECTIONS

22578.05

EFT12111 AOLIE PUBLICATIONS .Civic centre advertising in Family Support review magazine 544.50

EFT12112 ASM ECLIPSE PTY LTD SOUVENIRS FOR RETAIL AT THE CARNARVON VISITOR CENTRE 1719.46

EFT12113 AUSTRALIAN TAXATION OFFICE AUGUST 2013 BAS PAYMENT 53874.00

EFT12114 BEAUREPAIRES FIT 2 NEW TYRES AND REPAIR 1 PUNCTURE ON PRADO GXL REGO CO 1436.20

EFT12115 BERNIE'S BUZZ CUTS CONTRACT MOWING OF LIONS PARK 343.20

EFT12116 BIRDLIFE WESTERN AUSTRALIA CARNARVON BIRD GUIDE- PUBLICATION OF 5000 FOR RETAIL AT THE CARNARVON VISITOR CENTRE 2412.30

EFT12117 CARNARVON MENSWEAR Supply & Embroider Ranger Uniform - Theo Brugman 2 pair work pants, 3 work shirts - with Shire of Carnarvon Logo &

Ranger Logo 1 pair steel cap work boots

716.85

EFT12118 BOC LIMITED (AUST) HIRE OF INDUSTRIAL GAS CYLINDERS FOR THE MONTH OF JULY 132.09

EFT12119 BOOKEASY TOURISM SOLUTIONS BOOKEASY COMMISSION/MONTHLY FEE FROM AUGUST 2013 ACCOMMODATION & TOUR BOOKINGS 539.74

EFT12120 CABCHARGE AUSTRALIA PTY LTD TAXI FARES 348.37

EFT12121 CARNARVON CARAVAN PARK CARNARVON VISITORS CENTRE BOOKINGS 393.75

EFT12122 CAPRICORN EXTINGUISHER SERVICES Fire Safety Equipment Service 2198.50

EFT12123 CARNARVON CLEANERS PTY LTD Provision of Cleaning Services 13317.99

EFT12124 CARNARVON IGA FOOD PLATTERS TUESDAY 25 JUNE 2013 BUSINESS AFTER HOURS FUNCTION 284.65

EFT12125 CARNARVON TRACTORS 8OOO SERIES PUMP FOR SILVAN CHEMICAL SPRAY UNIT 320.00

EFT12126 CINEMATIC PUBLISHING PTY LTD Civic Centre advertising in Accident Management News journal 495.00

EFT12127 COUNTRYWIDE AUSTRAL PTY LTD Advertising for the Civic Centre in Neighbourhood Watch Magazine August 2013 Edition 440.00

EFT12128 CORAL COAST CONSULTING 200 BUSINESS CARDS GILLIAN TERRY 75.00

EFT12129 CORAL COAST WATER PTY LTD WATER SALES FROM STANDPIPE TAKEN BY FITZY'S MINI LOADS 12/08/2013-25/08/2013 39.65

EFT12130 COUNTRY ARTS WA INC. Presenter Fees for Live show BOATS"" 3921.50

EFT12131 CARNARVON QUALITY FRUIT & VEG Lolly products for cinema kiosk, SUPPLY SHOOTER CUPS FOR GASCOYNE DISTRICT DISPLAY, SUPPLY MILK TO

MAIN OFFICE

344.04

EFT12132 CARNARVON GROWERS ASSOCIATION inspect main water feature pump & quote on repairs 308.15

EFT12133 CARNARVON MEDICAL CENTRE Pre Employment Medical for Theo Brugman 275.00

EFT12134 CARNARVON POWER DISTRIBUTION Hire of Loader and 17.5 tonne Excavator to bury Tyres at the Rubbish Tip as per quote 00001355. 4558.40

EFT12135 CARNARVON STEEL SUPPLIES Replacement Animal Cages for service vehicles 4990.00

EFT12136 CARNARVON MITRE 10 SUPPLY ASSORTED MATERIALS 1302.00

EFT12137 WALT DISNEY STUDIOS MOTION PICTURES,

AUSTRALIA

Hire of Movie The Lone Ranger"" 230.00

EFT12138 DUKS CONTRACTING PTY LTD Please refill 2 x tanks at new cemetery from Shire stand pipe 445.50

EFT12139 FITZY'S MINI LOADS & EXCAVATIONS Sweeping of CBD Footpaths for Month of August, CLEANING OF BAXTER PARK & BBQ'S, CLEANING BBQ'S TOWN

BEACH

8464.50

EFT12140 GASCOYNE FOOD COUNCIL INC PAYMENT FOR COMMUNITY GROWTH FUNDS 13/14 4400.00

EFT12141 GASCOYNE AVIATION FUELS Airport management for the month of August 15694.80

EFT12142 GASCOYNE OFFICE EQUIPMENT COMPUTER REPAIR WORK TO CVC INTERNET COMPUTERS 45.00

EFT12143 GASCOYNE PHOTOGRAPHICS & COMPUTER

SERVICES P/L

tv cable and tv fitting of 141 olivia terrace 17.00

EFT12144 GOLDEN CHAIN SEA BREEZE RESORT CARNARVON VISITORS CENTRE BOOKINGS 658.75

EFT12145 HAMES SHARLEY WA PTY LTD Carnarvon Airport Planning Project as per tender 4/2012 40150.00

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EFT12146 HOPPYS ACCESSORY BAR Supply and fit Hella Compact XGD Spot 1384 1708.80

EFT12147 INTEGRITY COACH LINES (AUST) PTY LTD CARNARVON VISITOR CENTRE BUS BOOKING SALES FROM 16 AUG-31 AUG 2013 6031.60

EFT12148 J & T FREIGHT CON:65183** 1x EMULSION POD TO DOWNER EDI WORKS DEPOT GERALDTON AND RETURN 314.41

EFT12149 JD'S SOUND & LIGHTING PTY LTD Sound & lighting equipment for Woolshed 4774.00

EFT12150 KALBARRI PALM RESORT CARNARVON VISITORS CENTRE BOOKINGS 511.87

EFT12151 KCD FUEL SUPPLIES FUEL SUPPLIES 6472.44

EFT12152 LANDGATE - ACCOUNTS CONSOLIDATED MINING TENEMENT ROLL 142.00

EFT12153 MARKET CREATIONS SUPPLY NEW (REPLACEMENT) WORKSTATION COMPUTER FOR THE RANGERS OFFICE AND TOWN PLANNER 2013.00

EFT12154 MEGA MUSIC Purchase of sub woofers ,EQ& cables for Woolshed 8690.00

EFT12155 MERCURE HOTEL PERTH ACCOMMODATION + ALL CHARGES 3 X ROOMS - BRANDENBURG, D'ARCY; SHEPHERD CHECKING IN 22 AUGUST

2013 CHECKING OUT 23 AUGUST 2013

808.40

EFT12156 MURRAY VIEWS PTY LTD SOUVENIRS FOR RETAIL AT THE CARNARVON VISITOR CENTRE 335.50

EFT12157 NINGALOO CLUB CORAL BAY CARNARVON VISITORS CENTRE BOOKINGS 52.50

EFT12158 NINGALOO KAYAK ADVENTURES HONERARY RANGER SERVICES CORAL BAY 1302.00

EFT12159 NORWEST REFRIGERATION SERVICES find and repair falt in Server Room A/C 143.00

EFT12160 NORTHERLY INTERIORS Variations to Northerlys Contract to Refurbish the Library Art Gallery 169081.10

EFT12161 OCEANSIDE VILLAGE - SHARK BAY CARNARVON VISITORS CENTRE BOOKING 905.61

EFT12162 ORICA AUSTRALIA PTY LTD x 70kg bottles of chlorine 4394.54

EFT12163 PRO DESIGN LIGHTING PTY LTD Gels needed for live show BOATS"" 105.60

EFT12164 PURCHER INTERNATIONAL PTY LTD SUPPLY ONE UNDERBODY HOIST P/N L06-5 AS PER QUOTE 45521 DATED 20/8/2013 1375.00

EFT12165 QUALITY PUBLISHING AUSTRALIA CARNARVON VISITOR CENTRE MAPS, GUIDE BOOKS & MAP BOOKS FOR RETAIL AT THE CARNARVON VISITOR

CENTRE

380.67

EFT12166 REDCLIFF ELECTRICAL PROVIDE ELECTRICAL SERVICES 1473.60

EFT12167 RELIANCE PETROLEUM FUEL SUPPLIES 1640.26

EFT12168 RIVER ELECTRICAL FIND AND REPAIR ELECTRICAL FAULT 88.00

EFT12169 SADLIERS NEXUS LOGISTICS DELIVERY OF CARNARVON BIRDLIFE BROCHURES FOR RETAIL AT THE CARNARVON VISITORS CENTRE 88.91

EFT12170 SANDY MCGINNS MOTORCYCLES PULL START ASSEMBLY 184.65

EFT12171 SEA CONTRACTING UPGRADE OF SERVER TO DIGITAL 5740.02

EFT12172 SEASONS OF PERTH ACCOMMODATION + ALL CHARGES - GILLIAN TERRY CHECKING IN 4 AUGUST 2013 CHECKING OUT 9 AUGUST

2013

980.00

EFT12173 SEATADVISOR AUSTRALIA Ticket sales for August- 523 @ .50c 287.65

EFT12174 SECUREPAY PTY LTD Web Payments, seat advisor pricing, without fraudguard 0.20

EFT12175 SHARK BAY MARINE TOURS AND ACCOMMODATION CARNARVON VISITORS CENTRE BOOKINGS 144.37

EFT12176 STEANN PTY LTD Provision of Annual Verge Pick up (cyclone Clean up) Running 2 September - 6 September 13 69965.00

EFT12177 SUNNY INDUSTRIAL BRUSHWARE 6 SETS OF SCHWARZE SEGMENTS FOR ROAD SWEEPER 2376.00

EFT12178 SUNPRINTS T-SHIRTS AND CLOTHING T SHIRT & CLOTHING (MEN,WOMEN, CHILDREN) SOUVENIRS FOR RETAIL AT CARNARVON VISITOR CENTRE 1396.34

EFT12179 SWEET AS CONCRETE SUPPLY 3.2 CU MT CONCRETE FOR ROBINSON ST FOOTPATH 957.44

EFT12180 TOLL IPEC PTY LTD FREIGHT-TO THE DEPOT 32.01

EFT12181 TRACEY McNEE TAXI FARE X2 28/08/2013-AIRPORT TO HOTEL =$38.02 01/09/2013-HOTEL TO AIRPORT =$39.52 77.54

EFT12182 TROPICS HARDWARE SUPPLY ASSORTED MATERIALS 4476.10

EFT12183 VISIT MERCHANDISE PTY LTD ASSORTED MERCHANDISE FOR RETAIL AT THE CARNARVON VISITOR CENTRE 2533.37

EFT12184 VOLUNTEER RESCUE FORUM Civic Centre advertising in Volunteer Rescue Journal 522.50

EFT12185 WA LOCAL GOVERNMENT ASSOCIATION RECRUITMENT AND APPOINTMENT PROCESS CHIEF EXECUTIVE OFFICER 3944.03

EFT12186 WAJON PUBLISHING CO ASSORTED BOOKS FOR RETAIL AT THE CARNARVON VISITOR CENTRE 284.60

EFT12187 W.A. TREASURY CORPORATION Loan No. 212 Fixed Component - 15953.45

EFT12188 WENTWORTH PLAZA HOTEL ACCOMMODATION + ALL CHARGES TRACEY MCNEE CHECKING IN 30 JULY 2013 CHECKING OUT 3 AUGUST 2013 600.00

EFT12189 WESTERLY CONTRACTORS PRUNE LARGE FICUS OVER HANGING RESEARCH ROAD 495.00

EFT12190 WINTERSUN CARAVAN PARK CARNARVON VISITORS CENTRE BOOKINGS 1944.21

EFT12191 YALBALGO STATION Maintenance Grading Quobba/Gnaraloo ,Yalbalgo North and Metal dump 10277.09

EFT12192 CAPRICORN EXTINGUISHER SERVICES INVOICE PREVIOUSLY LOADED EXCLUSIVE OF GST AMOUNT TOTAL OF INVOICE SHOULD BE 421.85 AND GST OF

38.35

38.35

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EFT12193 CARNARVON CENTRAL APARTMENTS CARNARVON VISITORS CENTRE BOOKINGS 245.00

EFT12194 CARNARVON CLEANERS PTY LTD GENERAL CLEAN OF 141 OLIVIA TERRACE (CEO RESIDENCE - VACANT) 44.00

EFT12195 CARNARVON IGA SHOP FOR BBQ ITEMS AND GERNERAL SUPPLIES FOR GREAT NORTHERN CLEAN UP, COMMUNITY EVENT,

SUNDAY 22 SEPTEMBER. FOOD ITEMS - 7 AIRPORT CRESCENT

785.17

EFT12196 COCA COLA AMATIL (AUST) PTY LTD Drink products for cinema kiosk 958.76

EFT12197 CORAL COAST TOURIST PARK CARNARVON VISITORS CENTRE BOOKINGS 542.50

EFT12198 COOK'S TOURS CARNARVON VISITOR CENTRE ADVERTISEMENT IN THE AUSTRALIAS AMAZING NORTH BOOK- 1 FEB 2014-1 FEB

2015 EDITION

680.00

EFT12199 CARNARVON QUALITY FRUIT & VEG 8 Boxes of Jumbo Rolls, 2 BOXES RECYCLED 2 PLY ROLLS, 2 BOXES HAND TOWELS, SUPPLY MILK TO MAIN

OFFICE, SUPPLY COFFEE, TEA, MILO TO MAIN OFFICE ETC.

814.61

EFT12200 CARNARVON GROWERS ASSOCIATION SUPPLY ASSORTED MATERIALS 472.49

EFT12201 CARNARVON NEWS art supplies for shcool holiday projects 10.50

EFT12202 CARNARVON PANEL AND PAINT REPAIRS TO REAR BUMPER C.1 (INSURANCE) EXCESS ON INSURANCE POLICY 300.00

EFT12203 CARNARVON PEST CONTROL Fleas & Ticks Pest Control for 1 Salmond Court 198.00

EFT12204 CARNARVON MITRE 10 SUPPLY ASSORTED MATERIALS 324.65

EFT12205 CARNARVON TRAVEL CENTRE RETURN AIRFARES LYDIA HIGHFIELD / WILLIAM PARKER PERTH TO CARNARVON 16 SEPTEMBER 2013

CARNARVON TO PERTH 16 SEPTEMBER 2013

2292.99

EFT12206 DEPARTMENT OF ENVIRONMENT REGULATION Licence Renewal for the Browns Range Refuse Facility 13/14 Licence No. L7065/1997/10 4938.17

EFT12207 DRAWING BOARDS Deposit for Drawing Boards School holiday workshop 1075.00

EFT12208 FASCINE LODGE - CARNARVON CARNARVON VISITORS CENTRE BOOKINGS 2478.44

EFT12209 DEPARTMENT OF FIRE & EMERGENCY SERVICES 2013/14 FIRST QUARTER ESL PAYMENT 57829.95

EFT12210 GASCOYNE FOOTBALL ASSOCIATION INC KIDSPORT APPLICATION VOUCHER CARNARVON AUSKICK GASCOYNE FOOTBALL ASSOCIATION 250.00

EFT12211 GASCOYNE FUNERAL DIRECTORS &

MONUMENTALS

Cemetery care & maintenance 1757.50

EFT12212 GASCOYNE OFFICE EQUIPMENT September movie guide printing, SUPPLY TONER CARTRIDGES, SUPPLY A3 PAPER 722.00

EFT12213 GATEWAY MOTEL CARNARVON VISITORS CENTRE BOOKINGS 4644.50

EFT12214 HAMES SHARLEY WA PTY LTD EAST CARNARVON & KINGSFORD STRUCTURE PLAN LUMP SUM FEE $146516 PROJECT VARIATION TO SITE

STUDY AREA $2500

23608.75

EFT12215 HITS RADIO PTY LTD Radio Advertising for the month of August 704.00

EFT12216 HOPSCOTCH FILM DISTRIBUTORS P/L Hire of Movie Samsara "" 330.00

EFT12217 BEST WESTERN HOSPITALITY INN CARNARVON CARNARVON VISITORS CENTRE BOOKINGS 147.87

EFT12218 JASON SIGNMAKERS x Bundle of 3.2m x 60mm Posts, x D4-3(L), x D4-3®, SUPPLY 6x POLYCARB STENCILS ETC 3737.25

EFT12219 KCD FUEL SUPPLIES FUEL SUPPLIES 3219.62

EFT12220 LOCAL GOVERNMENT NETWORK ADVERTISING - POSITION 16/2013 PLANNING OFFICER - LAND USE AND DEVELOPMENT LG NET WEBSITE 495.00

EFT12221 MARKET CREATIONS PROVIDE IT TECHNICAL SUPPORT FOR THE MONTH OF AUGUST 2013 968.00

EFT12222 MCLEODS BARRISTERS & SOLICITORS LEGAL REPRESENTATION 5956.50

EFT12223 APPRENTICE & TRAINEESHIP COMPANY SCHOOL BASED TRAINEE J.IVEY 27.08.2013 102.87

EFT12224 NINGALOO REEF RESORT HIRE OF MARQUEE AND CATERING TUESDAY 27TH AUGUST 2013 COUNCIL MEETING 1947.00

EFT12225 RAY WHITE CARNARVON RENT PAYMENTS 6248.82

EFT12226 RCR EMBROIDERY Embroid Shire logo 156.00

EFT12227 SANDY MCGINNS MOTORCYCLES PARTS FOR STIHL CHAINSAW 142.39

EFT12228 CARNARVON SEA CHANGE APARTMENTS CARNARVON VISITORS CENTRE BOOKINGS 1225.00

EFT12229 SUN CITY SECURITY Security Monitoring_Offices 363.00

EFT12230 TOLL EXPRESS FREIGHT 254.19

EFT12231 TRACEY McNEE CATERING- GREAT NORTHERN CLEANUP COMMUNITY EVENT. 97.70

EFT12232 TROPICS HARDWARE Makita LXT combo - 030 Cordless Drill for Building Maintenance 560.00

EFT12233 WA LOCAL GOVERNMENT ASSOCIATION Kelly to attend Procurement Training at WALGA 6-8 August 2013 1320.00

EFT12234 WEST AUSTRALIAN NEWSPAPER LTD ADVERTISING 3182.41

EFT12235 WREN OIL Removal of Waste oil as per compliance requirements September 2013. 435.60

EFT12236 YALBALGO STATION Mobilization and Dozer Hire To Push Up Coral Pit 37504.68

44546 AMP NATIONAL MUTUAL RETIREMENT FUND Superannuation contributions 322.33

44547 ANZ SUPERANNUATION SAVINGS Superannuation contributions 561.76

44548 COLONIAL FIRST STATE Superannuation contributions 767.96

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44549 GUILD SUPER Superannuation contributions 577.92

44550 HESTA AUSTRALIA PTY LTD Superannuation contributions 1563.18

44551 HORIZON POWER ELECTRICITY ACCOUNTS 28.19

44552 LGSuper Superannuation contributions 614.92

44553 MEDIA SUPER Superannuation contributions 501.18

44554 WALGS PLAN Superannuation contributions 27725.57

44555 PLUM SUPERANNUATION FUND Superannuation contributions 58.44

44556 REST SUPERANNUATION Superannuation contributions 989.93

44557 SHIRE OF CARNARVON MUNICIPAL FUND Payroll deductions 510.00

44558 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 742.99

44559 DIGITAL MONOPOLY P/L DESIGN A NEW THEME FOR THE SHIRE OF CARNARVON WEBSITE 2640.00


44561 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 4391.95

44562 ARISTOCAT 2 MONKEY MIA CARNARVON VISITORS CENTRE BOOKINGS 301.00

44563 AUSTRALIA POST POSTAGE 595.82

44564 CAPRICORN CARAVAN PARK CARNARVON VISITORS CENTRE BOOKINGS 306.25

44565 CARNARVON BEACH CANAL RETREAT CARNARVON VISITORS CENTRE BOOKINGS 3780.86

44566 CARNARVON BUS CHARTER CARNARVON VISITORS CENTRE BOOKINGS 2480.61

44567 CARNARVON HOTEL CARNARVON VISITORS CENTRE BOOKINGS 568.73

44568 HEALTH DEPARTMENT OF W.A. REGISTRATION - LIAM RYDER MOSQUITO MANAGEMENT COURSE 21 - 25 OCTOBER 2013 1100.00


44570 OUTBACK OASIS CARAVAN PARK CARNARVON VISITORS CENTRE BOOKINGS 354.37

44571 PFD FOOD SERVICES PTY LTD ICECREAMS FOR RETAIL AT THE CARNARVON VISITOR CENTRE 652.05

44572 SHINE AVIATION SERVICES Plane charter for Children's Book Week 2013 990.00

44573 SUPERIOR LAWNS AUSTRALIA 800 SQ METERS VELVETENE TURF FOR TOWN BEACH 6160.00

44574 WATER CORPORATION WATER ACCOUNTS 427.99

44575 MICHAEL BARNES FUEL AT GASCOYNE JUNCTION-NO FUEL CARD 115.48

44576 BAYVIEW CARNARVON VISITORS CENTRE BOOKINGS 1283.62

44577 BLACKWOODS GERALDTON TINS 125 X 1.0 X 22MM ULTRA THIN DISCS P/NO 0100 1886 22.00

44578 BUDGET MOTEL - MIDLAND ACCOMMODATION + ALL CHARGES LUKE DE SOUSA THEO BRUGMAN CHECKING IN 26TH AUGUST 2013

CHECKING OUT 31 AUGUST 2013

1405.30

44579 CARNARVON HOTEL CARNARVON VISITORS CENTRE BOOKINGS 153.12

44580 EXMOUTH CAPE HOLIDAY PARK CARNARVON VISITORS CENTRE BOOKINGS 87.50

44581 HERITAGE RESORT SHARK BAY Accommodation, meals Mike Barnes 28.08.2013 - 29.08.2013 198.50

44582 HILL, DANNIELLE REIMBURSEMENT FOR HOUSEHOLD ITEMS PURCHASED FOR 7 AIRPORT CRESCENT 412.28


44584 TAMAS KAPITANY REFUND OF OVER PAYMENT ON RATES NOTICE A3610 508.23

44585 KLEENHEAT GAS PTY LTD GAS RENTAL- JUBILEE HALL FRANCIS STREET 463.83

44586 SHIRE OF CARNARVON MUNICIPAL FUND BUILDING LICENCE FEE FOR REFURBISHMENT OF THE LIBRARY ART GALLERY BCITF(T835) 12323.35

44587 SENSIS PTY LTD PHONE LISTING UNDER TOURIST ATTRACTIONS AND SERVICES FOR THE CARNARVON VISITOR CENTRE IN

WHILE AND YELLOW PAGES

117.92

44588 SPRAYLINE SPRAYING EQUIPMENT x Hypro Roller Pump as discussed 742.50

44589 WATER CORPORATION WATER ACCOUNTS 11354.20

TOTAL 1,160,059.74 15,339.30 13,639.50

TOTAL CHEQUES 123,463.37

TOTAL EFT 1,036,596.37

TOTAL 1,189,038.54

Page 5 of 5

8.2.2 FINANCIAL ACTIVITY STATEMENT – 30 SEPTEMBER 2013

File No 2F0513 Location/Address ‐ Name of Applicant ‐ Author Sa Toomalatai, Manager Finance Financial Interest Nil Date of Report 23 October 2013 Summary The September 2013 monthly financial activity report is presented for Council acceptance ‐ see Schedule 8.2.2. Background ‐ Statutory Environment Presentation of a monthly financial activity report is required by the Local Government Act (section 6.4) and Local Government (Financial Management) Regulation 34 (1). Policy Implications ‐ Financial Implications ‐ Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007‐2010 requires the maintenance of a high standard of financial management. Voting Requirements Simple majority Comment September 2013 Budget variances reported at Sub Program Level –

Operating Expense Rate Revenue ‐ Variation of $21,047. Over expenditure due to Legal Expenses for Rates debt recovery. Administration General – Variation of ‐$55,705. Under expenditure due to YTD Budget Allocation. Law Enforcement – Variation of ‐$12,848. Under expenditure due to YTD Budget Allocation. Other Law, Order, Public Safety – Variation of $62,709. Over expenditure due to YTD Budget Allocation. Community Development Services – Variation of ‐$31,855. Under expenditure due to YTD Budget Allocation. Youth Development Strategy – Variation of ‐$40,154. Under expenditure due to YTD Budget Allocation. Sanitation/Refuse Site – Variation of ‐$122,700. Under expenditure due to YTD Budget Allocation. Protection of Environment – Variation of ‐$20,772. Under expenditure due to YTD Budget Allocation. Town Planning & Reg Development – Variation of ‐$44,778. Under expenditure due to YTD Budget Allocation. Other Community Amenities – Variation of ‐$22,773. Under expenditure due to YTD Budget Allocation. Public Halls & Civic Centres – Variation of ‐$621,031. Under expenditure due to YTD Budget Allocation. Swimming Areas & Beaches – Variation of ‐$42,266. Under expenditure due to YTD Budget Allocation. Other Recreations & Sport – Variation of ‐$258,134. Under expenditure due to YTD Budget Allocation. Maintenance Streets, Roads & Bridges – Variation of ‐$5,146,755. Under expenditure due to YTD Budget Allocation. Aerodromes – Variation of ‐$21,464. Under expenditure due to YTD Budget Allocation. Rural Services – Variation of ‐$45,056. Under expenditure due to YTD Budget Allocation. Tourism & Area Promotion – Variation of $58,131. Over expenditure due to YTD Budget Allocation. Offset to this expenditure is at income variance for Tourism & Area Promotion. Building Control – Variation of ‐$35,096. Under expenditure due to YTD Budget Allocation. Other Economic Services – Variation of ‐$54,673. Under expenditure due to YTD Budget Allocation. Public Works Overheads – Variation of $40,581. Over expenditure due to YTD Budget Allocation. Plant Operation Costs – Variation of $13,558. Over expenditure due to YTD Budget Allocation.

Shire of Carnarvon Page Corporate Services Report – Finance & Administration - 2011

1

Operating Income Rate Revenue – Variation of ‐$23,644 due to additional Rates income received and recoup of Legal Expenses through Rates debt recovery process. Other General Purpose Funding – Variation of $244,541 due to YTD Budget Allocation. Council Staff – Variation of ‐$361,830 is due to anticipated asset disposal of 1 Salmond Court due to sale of this property. Sanitation/Refuse Site – Variation of ‐$239,978 due to income received from levy of rubbish charges via Rate Billing process and income from tip fees. Public Halls & Civic Centres – Variation of ‐$28,619 due to receipt of Grant funds earlier than anticipated. Other Recreation & Sport – Variation of ‐$1,703,152 due to receipt of grant funds earlier than anticipated. Libraries –Variation of $1,709,724 due to Grant funds not yet received. Construction Streets, Roads & Bridges – Variation of ‐$191,038 due to receipt of Grant funds earlier than anticipated. Maintenance Streets, Roads & Bridges – Variation of $4,700,000 due to YTD Budget Allocation. Aerodromes – Variation of $88,656 due to YTD Budget Allocation. Tourism & Area Promotion – Variation of ‐$68,087 due to YTD Budget Allocation. Unclassified – Variation of ‐$16,158 due to receipt of funds with no reference for payment into holding account. Reallocation of funds into correct accounts upon receipt of remittance advice or refunds to be processed. Capital Expenditure Law Enforcement – Variation of ‐$10,000. Under expenditure due to YTD Budget Allocation. Council Staff – Variation of ‐$300,000. Under expenditure due to YTD Budget Allocation. Sanitation/Refuse Site – Variation of ‐$299,790. Under expenditure due to YTD Budget Allocation. Swimming Areas & Beaches – Variation od ‐$19,000. Under expenditure due to YTD Budget Allocation. Other Recreation & Sport – Variation of ‐$55,954. Under expenditure due to YTD Budget Allocation. Libraries – Variation of $196,405. Over expenditure due to YTD Budget Allocation. Construction Streets, Roads & Bridges – Variation of ‐$67,438. Under expenditure due to YTD Budget Allocation. Aerodromes – Variation of ‐$184,535. Under expenditure due to YTD Budget Allocation. Plant, Purchase & Disposal – Variation of ‐$14,167. Under expenditure due to YTD Budget Allocation. OFFICER’S RECOMMENDATION That Council

1. Receive the Statement of Financial Activity covering the period 30 September 2013. ………………………………… (Author) ………………………………….. (Manager/CEO)

Sch YTD Actual YTD BudgetCurrent

BudgetVariance $ Variance %

INCOMEGENERAL PURPOSE FUNDING 03 794,626 731,744 4,121,912 62,882 8.59%GOVERNANCE 04 3,346 1,152 13,841 2,194 190.45%LAW, ORDER, PUBLIC SAFETY 05 13,269 20,915 206,171 (7,646) ‐36.56%EDUCATION AND WELFARE 06 71,963 76,088 322,541 (4,125) ‐5.42%HEALTH 07 19,835 15,400 41,200 4,435 28.80%HOUSING 09 373,027 734,857 388,593 (361,830) ‐49.24%COMMUNITY AMENITIES 10 1,480,801 1,239,578 2,538,078 241,223 19.46%RECREATION AND CULTURE 11 1,785,102 1,135,896 9,871,845 649,206 57.15%TRANSPORT 12 878,878 5,476,496 13,422,707 (4,597,618) ‐83.95%ECONOMIC SERVICES 13 334,071 312,113 827,255 21,958 7.04%OTHER PROPERTY AND SERVICES 14 8,049 9,707 787,804 (1,658) ‐17.08%FUND TRANSFERS 15 ‐ ‐ ‐ ‐ FINANCE AND BORROWING 16 ‐ ‐ ‐ ‐

5,762,966 9,753,946 32,541,947 (3,990,980) ‐40.92%

EXPENDITUREGENERAL PURPOSE FUNDING 03 (44,628) (30,816) (123,269) (13,812) (30.9%)GOVERNANCE 04 (265,055) (324,635) (953,153) 59,580 22.5% LAW, ORDER, PUBLIC SAFETY 05 (227,313) (183,999) (742,393) (43,314) (19.1%)EDUCATION AND WELFARE 06 (174,151) (248,318) (883,864) 74,167 42.6% HEALTH 07 (155,970) (158,512) (584,269) 2,542 1.6% HOUSING 09 (37,712) (34,715) (122,768) (2,997) (7.9%)COMMUNITY AMENITIES 10 (588,984) (800,007) (3,775,429) 211,022 35.8% RECREATION AND CULTURE 11 (746,493) (1,119,005) (4,046,906) 372,512 49.9% TRANSPORT 12 (6,109,774) (11,279,779) (45,100,272) 5,170,005 84.6% ECONOMIC SERVICES 13 (338,496) (415,300) (1,648,948) 76,804 22.7% OTHER PROPERTY AND SERVICES 14 (86,045) (42,655) (37,843) (43,390) (50.4%)FUND TRANSFERS 15 ‐ ‐ ‐ ‐ FINANCE AND BORROWING 16 ‐ ‐ ‐ ‐

(8,774,622) (14,637,741) (58,019,114) 5,863,119 ‐40.05%LessDepreciation ‐ 1,308,543 5,234,131 ‐100.00%Loss on Sale of Assets ‐ ‐ ‐ Profit on Sale of Assets ‐ ‐ (1,136,959)

Capital

LAND & BUILDINGS (2,380,695) (2,840,034) (11,948,195) 459,339 19.3%

OFFICE FURN & EQUIPMENT ‐ (10,000) (10,000) 10,000 ‐100.00%

PLANT & EQUIPMENT ‐ (19,000) (1,037,484) 19,000 ‐100.00%

ROADS (185,291) (215,229) (2,109,524) 29,938 ‐13.91%

FOOTPATHS ‐ (18,750) (75,000) 18,750 ‐100.00%

DRAINAGE ‐ (18,750) (167,979) 18,750 ‐100.00%

PARKS & OVALS ‐ ‐ (200,000) ‐

LEVEE ‐ ‐ ‐ ‐

AIRPORT (54,155) (238,689) (797,210) 184,535 ‐77.31%

CAR PARKS ‐ ‐ ‐ ‐

OTHER INFRASTRUCTURE (1,000) ‐ ‐ (1,000)

LOAN PRINCIPAL REPAYMENTS (17,459) (31,626) (219,296) 14,167 ‐44.79%

NEW LOANS ‐ ‐ 1,485,000 ‐ PROCEEDS DISPOSAL OF ASSETS ‐ ‐ 1,450,500 ‐

TRANSFER TO RESERVES (515,458) (4,825,003) (6,025,003) 4,309,545 ‐89.32%

TRANSFER FROM RESERVES 5,545,215 20,075,646 20,075,646 (14,530,431) ‐72.38%

Surplus Brought Forward 2,026,886

SHIRE OF CARNARVONSTATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD ENDED30/09/2013

Sch YTD Actual YTD BudgetCurrent

BudgetVariance $ Variance %



Current Surplus/Deficit (5,159,791) 2,327,969

Amount Raised From Rates (3,753,401) 8,283,313 (18,630,571)

EQUITY 30/09/2013 30/06/2013

Current AssetsCash at Bank 32,990,564 45,949,703 Receivables 7,619,279 3,107,758 Inventories 47,507 47,583

Current LiabilitiesCreditors & Provisions (7,852,615) (14,403,446) Less Restricted (27,644,944) (32,674,711)

5,159,791 2,026,886

Sub Prog

Prog Sub Prog Name YTD Actual YTD BudgetCurrent Budget

Variance $ Variance %

01 03 RATE REVENUE 3,791,947 3,768,303 3,842,665 23,644 0.63%02 03 OTHER GENERAL PURPOSE FUNDING 756,081 1,014,571 4,058,281 (258,490) -25.48%04 04 MEMBERS OF COUNCIL 2,514 24 1,100 2,490 10374.29%05 04 ADMINISTRATION GENERAL 832 1,128 12,741 (296) -26.23%06 05 FIRE PREVENTION 3,330 3,321 13,288 9 0.26%07 05 LAW ENFORCEMENT 3,261 2,719 15,000 542 19.94%08 05 OTHER LAW,ORDER,PUBLIC SAFETY 6,678 14,875 177,883 (8,197) -55.11%09 06 PRE-SCHOOL 507 111 1,000 396 356.31%10 06 SENIOR CITIZENS/OTHER WELFARE - 7,007 7,007 (7,007) -100.00%18 06 COMMUNITY DEVELOPMENT SERVICES 10,650 15,024 81,000 (4,374) -29.11%19 06 YOUTH DEVELOPMENT STRATEGY 60,806 53,946 233,534 6,860 12.72%14 07 HEALTH INSP AND ADMINISTRATION 19,835 15,400 41,200 4,435 28.80% 25 10 SANITATION/REFUSE SITE 1,465,306 1,225,328 1,548,010 239,978 19.58%29 10 PROTECTION OF ENVIRONMENT (166) - 933,068 (166) 30 10 TOWN PLANNING & REG DEVELOPMNT 8,820 10,500 42,000 (1,680) -16.00%31 10 OTHER COMMUNITY AMENITIES 6,840 3,750 15,000 3,090 82.41% 32 11 PUBLIC HALLS.CIVIC CENTRES 58,196 34,469 469,777 23,727 68.83% 33 11 SWIMMING AREAS AND BEACHES 1,595 475 53,000 1,120 235.69% 34 11 OTHER RECREATION AND SPORT 1,711,021 7,869 8,223,500 1,703,152 21643.82% 35 11 LIBRARIES 13,158 1,092,882 1,124,768 (1,079,724) -98.80%36 11 OTHER CULTURE 1,132 201 800 931 463.27%37 12 CONST. STS,RDS,BRIDGES,DEPOTS 770,995 579,957 1,860,658 191,038 32.94% 38 12 MTCE STS,RDS,BRIDGES,DEPOTS 7,000 4,707,000 9,983,850 (4,700,000) -99.85%42 12 AERODROMES 100,883 189,539 1,502,170 (88,656) -46.77%43 12 PLANT PURCHASE & DISPOSAL - - - - 44 13 RURAL SERVICES 170,955 169,730 170,155 1,225 0.72%45 13 TOURISM AND AREA PROMOTION 143,278 128,785 486,000 14,493 11.25%46 13 BUILDING CONTROL 19,838 13,598 51,100 6,240 45.89% 50 14 PRIVATE WORKS 1,549 7,500 30,000 (5,951) -79.34%52 14 PUBLIC WORKS OVERHEADS 5,823 375 1,500 5,448 1452.78%53 14 PLANT OPERATION COSTS 677 1,583 5,000 (906) -57.23%56 14 UNCLASSIFIED - 249 747,304 (249) -100.00%57 14 TRANSFERS TO OTHER FUNDS - - - -

9,143,341 13,070,219 35,732,359 (3,926,878) -30.04%

INCOME



Sub Prog

Prog Sub Prog Name YTD Actual YTD BudgetCurrent Budget

Variance $ Variance %

01 03 RATE REVENUE (24,173) (3,126) (12,500) (21,047) (87.1%) 02 03 OTHER GENERAL PURPOSE FUNDING (20,456) (27,690) (110,769) 7,234 35.4% 04 04 MEMBERS OF COUNCIL (244,183) (248,058) (963,784) 3,875 1.6% 05 04 ADMINISTRATION GENERAL (20,872) (76,577) 10,631 55,705 266.9% 06 05 FIRE PREVENTION (9,325) (15,872) (53,785) 6,547 70.2% 07 05 LAW ENFORCEMENT (93,446) (106,294) (396,537) 12,848 13.7% 08 05 OTHER LAW,ORDER,PUBLIC SAFETY (124,542) (61,833) (292,071) (62,709) (50.4%) 09 06 PRE-SCHOOL (3,837) (4,982) (19,718) 1,145 29.8% 10 06 SENIOR CITIZENS/OTHER WELFARE (6,865) (7,878) (31,503) 1,013 14.8% 18 06 COMMUNITY DEVELOPMENT SERVICES (132,264) (164,119) (563,733) 31,855 24.1% 19 06 YOUTH DEVELOPMENT STRATEGY (31,185) (71,339) (268,910) 40,154 128.8% 11 07 MATERNAL AND INFANT HEALTH (2,470) (3,309) (13,233) 839 34.0% 14 07 HEALTH INSP AND ADMINISTRATION (141,469) (140,046) (510,813) (1,423) (1.0%) 17 07 OTHER HEALTH (12,031) (15,157) (60,223) 3,126 26.0% 25 10 SANITATION/REFUSE SITE (405,642) (528,342) (1,546,233) 122,700 30.2% 29 10 PROTECTION OF ENVIRONMENT (5,004) (25,776) (1,303,095) 20,772 415.1% 30 10 TOWN PLANNING & REG DEVELOPMNT (142,409) (187,187) (689,843) 44,778 31.4% 31 10 OTHER COMMUNITY AMENITIES (35,929) (58,702) (236,258) 22,773 63.4% 32 11 PUBLIC HALLS.CIVIC CENTRES (155,872) (217,903) (756,111) 62,031 39.8% 33 11 SWIMMING AREAS AND BEACHES (63,219) (105,485) (404,837) 42,266 66.9% 34 11 OTHER RECREATION AND SPORT (386,266) (644,400) (2,341,588) 258,134 66.8% 35 11 LIBRARIES (113,000) (118,779) (441,629) 5,779 5.1% 36 11 OTHER CULTURE (28,136) (32,438) (102,741) 4,302 15.3% 38 12 MTCE STS,RDS,BRIDGES,DEPOTS (5,981,247) (11,128,002) (44,487,095) 5,146,755 86.0% 42 12 AERODROMES (129,303) (150,766) (595,399) 21,463 16.6% 43 12 PLANT PURCHASE & DISPOSAL 775 (1,011) (17,778) 1,786 (230.4%) 44 13 RURAL SERVICES (4,009) (49,065) (216,262) 45,056 1123.8% 45 13 TOURISM AND AREA PROMOTION (234,659) (176,638) (682,995) (58,021) (24.7%) 46 13 BUILDING CONTROL (52,235) (87,331) (344,861) 35,096 67.2% 50 14 PRIVATE WORKS (9,091) (7,338) (29,343) (1,753) (19.3%) 52 14 PUBLIC WORKS OVERHEADS (55,442) (14,861) (2,500) (40,581) (73.2%) 53 14 PLANT OPERATION COSTS (33,765) (20,207) (5,000) (13,558) (40.2%) 55 14 SALARIES AND WAGES (3,905) (249) (1,000) (3,656) (93.6%) 56 14 UNCLASSIFIED 16,158 - - 16,158 (100.0%)

(8,689,316) (14,500,760) (57,491,516) 5,811,443 66.9%

EXPENDITURE



Rate in Number Rateable Rate Interim Back Total Budget Budget Budget Budget$ of Value Revenue Rates Rates Revenue Rate Interim Back Total

Properties $ $ $ $ $ Revenue Rate Rate RevenueRATE TYPE $ $ $ $Differential General Rate

GRV Valued Properties 7.4807 2059 37,410,092 2,798,537 - - 2,798,537 2,831,531 7,500 500 2,839,531 UV Mining 12.1900 54 817,291 99,628 - 99,628 99,164 2,500 - 101,664 UV Pastoral 5.3694 33 3,916,388 210,287 - - 210,287 210,560 - - 210,560 UV Intensive Horticultre 0.6691 176 60,595,008 405,441 - 405,441 403,093 - - 403,093

Sub-Totals 2322 102,738,779 3,513,892 - - 3,513,892 3,544,348 10,000 500 3,554,848 Minimum

Minimum Rates $GRV Valued Properties 738.30 303 2,166,976 223,705 - - 223,705 229,611 - - 229,611 UV Mining 371.00 24 22,613 8,904 - - 8,904 10,017 - - 10,017 UV Pastoral 349.80 2 1,500 700 - - 700 700 - - 700 UV Intensive Horticultre 689.00 9 37,416 6,201 - - 6,201 1,378 - - 1,378

Sub-Totals 338 2,228,505 239,510 - - 239,510 241,706 - - 241,706 3,753,402 3,796,554

Ex-Gratia Rates - - Specified Area Rate (refer note 23) 297,728 296,928

4,051,130 4,093,482 Discounts (refer note 25) - - Totals 4,051,130 4,093,482

SHIRE OF CARNARVONSTATEMENT OF RATES LEVIED AS AT

30/09/2013

Notes 30/09/2013 30/06/2013CURRENT ASSETSCash and Cash Equivalents 3 33,004,524 45,949,703 Trade and Other Receivables 4 7,619,279 3,107,758 Inventories 5 47,507 47,583

40,671,309 49,105,043

NON CURRENT ASSETSOther Receivables 6A 59,268 59,268 Property, Plant and Equipment 6 24,468,321 22,087,626 Infastructure 7 86,917,883 86,677,438

111,445,472 108,824,333

TOTAL ASSETS 152,116,782 157,929,376

CURRENT LIABILITIESTrade and Other Payables 8 7,479,440 14,030,271 Long Term Borrowing 10 100,403 100,403 Provisions 9 698,696 698,696

8,278,539 14,829,370

NON CURRENT LIABILITIESLong Term Borrowing 12 345,096 362,555 Provisions 11 62,154 62,154

407,250 424,709

TOTAL LIABILITIES 8,685,789 15,254,079

NET ASSETS 143,430,993 142,675,297

EQUITYRetained Surplus 91,396,235 90,640,539 Reserves Asset Revaluation 19,360,047 19,360,047 Reserves Cash Backed 32,674,710 32,674,710

143,430,993 142,675,297

SHIRE OF CARNARVONSTATEMENT OF FINANCIAL POSITION

FOR THE PERIOD ENDED 30/09/2013

30/09/2013 30/06/20133 CASH AND CASH EQUIVALENT

UNRESTRICTED 5,345,621 13,274,992 RESTRICTED 27,658,903 32,674,711

33,004,524 45,949,703

4 TRADE AND OTHER RECEIVABLES

RATES 4,861,065 378,975 SUNDRY DEBTORS 905,586 1,568,188 LESS PROVISIONS DOUBTFUL DEBTS (3,425) (3,425) PRE PAYMENTS PAID ‐ ‐ BOND STAFF HOUSING 3,010 3,010 GST & ESL 1,853,042 1,161,010

7,619,279 3,107,758

5 INVENTORIES

STOCK ON HAND 47,507 47,583 47,507 47,583

6A OTHER RECEIVABLESPENSIONERS DEFERRED RATES 59,268 59,268

59,268 59,268

6 PROPERTY, PLANT AND EQUIPMENT

LAND AND BUILDINGS 24,482,523 22,101,828 LESS DEPRECIATION COSTS (4,077,498) (4,077,498)

20,405,025 18,024,330

FURNITURE AND EQUIPMENT 990,778 990,778 LESS DEPRECIATION COSTS (841,562) (841,562)

149,215 149,215

PLANT AND EQUIPMENT 4,229,674 4,229,674 LESS DEPRECIATION COSTS (315,593) (315,593)

3,914,081 3,914,081

24,468,321 22,087,626

7 INFASTRUCTURE

ROADS 72,906,723 72,721,432 LESS DEPRECIATION COSTS (26,674,548) (26,674,548)

46,232,176 46,046,885

FOOTPATHS 2,442,109 2,442,109 LESS DEPRECIATION COSTS (1,001,112) (1,001,112)

1,440,997 1,440,997

30/09/2013

SHIRE OF CARNARVONSTATEMENT OF FINANCIAL POSITION

FOR THE PERIOD ENDED

30/09/2013 30/06/2013

DRAINAGE 3,276,466 3,276,466 LESS DEPRECIATION COSTS (1,930,878) (1,930,878)

1,345,588 1,345,588

PARKS AND OVALS 22,057,457 22,057,457 LESS DEPRECIATION COSTS (6,150,902) (6,150,902)

15,906,555 15,906,555

BRIDGES 7,751,066 7,751,066 LESS DEPRECIATION COSTS (1,348,285) (1,348,285)

6,402,781 6,402,781

LEVEE SYSTEM 6,123,380 6,123,380 LESS DEPRECIATION COSTS (690,119) (690,119)

5,433,261 5,433,261

AIRPORT 8,642,232 8,588,078 LESS DEPRECIATION COSTS (6,583,230) (6,583,230)

2,059,002 2,004,847

CAR PARKS 1,412,677 1,412,677 LESS DEPRECIATION COSTS (441,464) (441,464)

971,212 971,212

OTHER INFASTRUCTURE 7,155,609 7,154,609 LESS DEPRECIATION COSTS (29,298) (29,298)

7,126,312 7,125,312

86,917,883 86,677,438

8 TRADES AND OTHER PAYABLESSUNDRY CREDITORS 7,479,440 13,082,086 ACCRUED INTEREST ON DEBENTURES ‐ 836,548 ACCRUED SALARIES AND WAGES ‐ 111,637

7,479,440 14,030,271

PROVISIONS CURRENT9 PROVISIONS ANNUAL LEAVE 473,623 473,623

PROVISIONS LONG SERVICE LEAVE 225,073 225,073 698,696 698,696

10 BORROWINGS CURRENTDEBENTURES 100,403 100,403

100,403 100,403

11 PROVISIONS NON CURRENTPROVISIONS FOR LONG SERVICE LEAVE 62,154 62,154

62,154 62,154

12 BORROWINGS NON CURRENTDEBENTURES 345,096 362,555

345,096 362,555

Actual Budget Actual

2013 / 2014 2013 / 2014 2012 / 2013

(a) Leave Reserve

Opening Balance 126,098 126,097 101,871

Interest Earnt 76 4,630 377

Amount Set Aside / Transfer to Reserve ‐ ‐ 23,849

Amount Used / Transfer from Reserve ‐ (20,000) ‐

126,174 110,727 126,097

(b) Plant Reserve

Opening Balance 120,534 120,534 120,090


Amount Set Aside / Transfer to Reserve ‐ ‐ ‐

Amount Used / Transfer from Reserve ‐ ‐ ‐

120,607 124,961 120,534

(c) Waste Disposal Reserve

Opening Balance 35,995 35,995 35,862


Amount Set Aside / Transfer to Reserve ‐

Amount Used / Transfer from Reserve ‐

36,017 37,317 35,995

(d) Property Infrastructure Reserve

Opening Balance 1,624 1,624 21,080

Interest Earnt 1 60 44


Amount Used / Transfer from Reserve ‐ ‐ (19,500)

1,624 1,684 1,624

(e) Staff Housing Reserve

Opening Balance 304,707 304,707 303,585

Interest Earnt 69 11,191 1,122

Amount Set Aside / Transfer to Reserve 357,699 620,000 ‐

Amount Used / Transfer from Reserve ‐ (385,000) ‐

662,475 550,898 304,707

(f) Civic Centre Reserve

Opening Balance 100,383 100,383 177,860



Amount Used / Transfer from Reserve (100,000) (77,845)

100,506 4,070 100,383

(g) I.T. Replacement Reserve

Opening Balance 64,322 64,322 64,189




64,362 66,684 64,322

SHIRE OF CARNARVON

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY


30/09/2013

RESERVE FUNDS

SHIRE OF CARNARVON



30/09/2013

RESERVE FUNDS


2013 / 2014 2013 / 2014 2012 / 2013

(h) Airport Reserve

Opening Balance 28,137 28,137 87,703




28,169 29,170 28,137

(i) Coral Bay Tip Reserve

Opening Balance 20,737 20,737 20,661


Amount Set Aside / Transfer to Reserve ‐ ‐

Amount Used / Transfer from Reserve ‐ ‐

20,753 21,499 20,737

(j) Surge/Fascine Wall Reserve

Opening Balance 304,824 304,824 302,289




305,426 316,019 304,824

(k) Town Planning Scheme Reserve

Opening Balance 22,040 22,040 21,994



Amount Used / Transfer from Reserve (22,000) ‐

22,043 849 22,040

(l) Fascine Dredging Reserve

Opening Balance 250,470 250,470 248,387



Amount Used / Transfer from Reserve (250,000) ‐

250,872 9,669 250,470

(m) Flood Mitigation Reserve

Opening Balance 9,832 9,832 1,304,123

Interest Earnt 117 361 10,939


Amount Used / Transfer from Reserve ‐ ‐ (1,305,230)

9,948 10,193 9,832

(n) OTC/NASA Reserve

Opening Balance 7,512 7,512 7,484




7,516 7,788 7,512

SHIRE OF CARNARVON



30/09/2013

RESERVE FUNDS


2013 / 2014 2013 / 2014 2012 / 2013

(o) Blowholes Reserve

Opening Balance 20,425 20,425 20,383




20,433 21,175 20,425

(p) Unspent Grants and Contributions Reserve

Opening Balance 30,486,720 30,486,721 47,799,564

Interest Earnt 169,797 1,119,644 1,543,461

Amount Set Aside / Transfer to Reserve ‐ 9,750,000 8,480,983

Amount Used / Transfer from Reserve (5,545,215) (40,151,295) (27,337,288)

25,111,302 1,205,070 30,486,721

(q) Land and Infastructure Development Reserve

Opening Balance 770,352 770,352 1,328,000




770,664 798,644 770,352

(r) Asset Replacement Reserve

Opening Balance ‐ ‐ ‐

Interest Earnt 10 ‐ ‐

Amount Set Aside / Transfer to Reserve ‐ (25,000) ‐


10 (25,000) ‐

Opening Balance 32,674,711 32,674,711 51,965,125

Interest Earnt 171,709 1,200,000 1,564,902

Amount Set Aside / Transfer to Reserve 357,699 10,370,000 8,504,833

Amount Used / Transfer from Reserve (5,545,215) (40,928,295) (29,360,149) TOTAL CASH BACKED RESERVES 27,658,903 3,316,416 32,674,711

PARTICULARSBALANCE 1ST JULY

RECEIPTS PAYMENTS BALANCE

CIVIC CENTRE 6,129 2,244 2,244 6,129 FOOTPATH DEPOSITS 20,299 - - 20,299 PRIVATE WORKS DEPOSITS 1,000 - - 1,000 SHIRE FACILITIES DEPOSITS 4,400 2,200 2,200 4,400 PUBLIC OPEN SPACE DEPOSIT 110,374 - - 110,374 OTHER SUNDRY TRUST 2,438 - - 2,438 SUSPENCE 4,580 174 174 4,580 UNCLAIMED MONIES 1,242 - - 1,242 CARNARVON ARTIFICIAL REEF 281 - - 281 CIVIC CENTRE AIRCONDITIONING 51 - - 51 PERTH GLORY FLOOD RELIEF 12,500 - - 12,500 BCTIF 301 58,032 12,371 45,962 NOMINATION DEPOSIT - 720 - 720 FOOTPATH CASH IN LIEU 7,200 - - 7,200

170,795 63,370 16,989 217,176

SHIRE OF CARNARVON

STATEMENT OF FINANCIAL POSITIONFOR THE PERIOD ENDED

30/09/2013

TRUST FUND

Shire of CARNARVON Operating Accounts as at 30/09/2013

Prog SP Type COA Description Current Budget YTD Budget YTD Actual Variance ($) Variance (%)

03 01 2 0032 LEGAL EXPENSES - RATES $4,000.00 $999.00 $23,714.35 $22,715.35 2273.81%03 01 2 0452 VALUATION EXPENSES $5,000.00 $1,251.00 $380.35 -$870.65 -69.60%03 01 2 0492 MINING & TITLE SEARCHES $3,500.00 $876.00 $78.00 -$798.00 -91.10%

$12,500.00 $3,126.00 $24,172.70 $21,046.7003 01 3 0011 RATES -$3,750,165.00 -$3,750,165.00 -$3,759,959.76 -$9,794.76 0.26%03 01 3 0021 BACK-RATES LEVIED -$500.00 $0.00 $899.36 $899.3603 01 3 0041 INSTALMENT INTEREST CHARGES -$14,000.00 -$1,400.00 -$1,010.30 $389.70 -27.84%03 01 3 0051 EX GRATIA RATES -$2,000.00 $0.00 $0.00 $0.0003 01 3 0061 PENALTY INTEREST OVERDUE RATES -$40,000.00 -$9,999.00 -$10,382.34 -$383.34 3.83%03 01 3 0241 ADMIN INSTALLMENT FEES -$4,000.00 -$1,239.00 -$524.00 $715.00 -57.71%03 01 3 0251 INTERIM RATING -$10,000.00 -$1,000.00 -$3,994.16 -$2,994.16 299.42%03 01 3 0613 RATE ENQUIRY/ SEARCH FEES -$6,000.00 -$1,500.00 -$1,802.50 -$302.50 20.17%03 01 3 0853 ESL - COMMISSION -$4,000.00 $0.00 $0.00 $0.0003 01 3 1131 RATES ARRANGEMENT FEE -$2,000.00 -$501.00 $0.00 $501.00 -100.00%03 01 3 1141 LEGAL CHARGES RECOVERED -$10,000.00 -$2,499.00 -$15,173.36 -$12,674.36 507.18%

-$3,842,665.00 -$3,768,303.00 -$3,791,947.06 -$23,644.06-$3,830,165.00 -$3,765,177.00 -$3,767,774.36 -$2,597.36

03 02 2 0372 BANK CHARGES $22,000.00 $5,499.00 $2,501.08 -$2,997.92 -54.52%03 02 2 03A2 ABC ALLOCATIONS $88,769.00 $22,191.00 $18,432.38 -$3,758.62 -16.94%

$110,769.00 $27,690.00 $20,933.46 -$6,756.5403 02 3 0071 GRANTS COMMISSION FAGS -$2,190,863.00 -$547,716.00 -$418,716.25 $128,999.75 -23.55%03 02 3 0111 FINANCIAL ASSISTANCE GRANT - ROADS -$617,418.00 -$154,354.00 -$154,354.00 $0.00 0.00%03 02 3 5483 INTEREST ON INVESTMENTS -$1,250,000.00 -$312,501.00 -$196,960.10 $115,540.90 -36.97%

-$4,058,281.00 -$1,014,571.00 -$770,030.35 $244,540.65-$3,947,512.00 -$986,881.00 -$749,096.89 $237,784.11

04 04 2 0102 CONFERENCE AND TRAVELLING $20,000.00 $5,001.00 $6,451.98 $1,450.98 29.01%04 04 2 0112 INSURANCES $40,048.00 $20,024.00 $19,478.33 -$545.67 -2.73%04 04 2 0122 ELECTION EXPENSES $20,000.00 $0.00 $0.00 $0.0004 04 2 0142 REFRESHMENTS/RECEPTIONS & CIVIC FUNCTIONS $20,000.00 $5,001.00 $5,175.43 $174.43 3.49%04 04 2 0152 SUBSCRIPTIONS $25,000.00 $25,000.00 $20,808.90 -$4,191.10 -16.76%04 04 2 0162 PRESIDENTS ALLOWANCE $20,000.00 $0.00 $0.00 $0.0004 04 2 0172 PUBLIC RELATIONS $3,000.00 $750.00 $154.55 -$595.45 -79.39%04 04 2 0182 LOSS OF EARN/TRAVEL COSTS $4,000.00 $999.00 $767.41 -$231.59 -23.18%04 04 2 0192 MARKETING PROGRAM - SHIRE $24,000.00 $6,000.00 $790.91 -$5,209.09 -86.82%04 04 2 01D2 STATUT'Y REVIEW-LOCAL LAW $6,000.00 $6,000.00 $0.00 -$6,000.00 -100.00%04 04 2 0202 NATURALISATION EXPENSES $500.00 $126.00 $0.00 -$126.00 -100.00%04 04 2 0212 COUNCILLORS TRAINING $5,000.00 $1,251.00 $0.00 -$1,251.00 -100.00%

Other General Purpose Funding Total

Rate Revenue Total

Page 1 of 17



04 04 2 0222 TELEPHONE EXPENSES $4,500.00 $1,125.00 $957.15 -$167.85 -14.92%04 04 2 02B2 ABC ALLOCATIONS $458,653.00 $114,663.00 $95,253.97 -$19,409.03 -16.93%04 04 2 02D2 MEETING FEES $116,000.00 $0.00 $0.00 $0.0004 04 2 02F2 DEPRECIATION EXP(MEMBERS) $1,421.00 $354.00 $0.00 -$354.00 -100.00%04 04 2 02J2 DONATIONS (CGF) - GENERAL $36,588.00 $9,147.00 $4,000.00 -$5,147.00 -56.27%04 04 2 02K2 DONATIONS (CGF) - RATES $43,574.00 $43,574.00 $41,161.25 -$2,412.75 -5.54%04 04 2 02L2 DONATIONS - (CGF) SDPF $10,000.00 $6,667.00 $0.00 -$6,667.00 -100.00%04 04 2 02M2 DEPUTY PRESIDENTS ALLOWANCE $5,000.00 $0.00 $0.00 $0.0004 04 2 02N2 DONATIONS - CULTURAL & HERITAGE $45,000.00 $0.00 $0.00 $0.0004 04 2 02Q2 DONATIONS - HERITAGE GROUP SUBSIDY $46,000.00 $0.00 $46,000.00 $46,000.0004 04 2 0352 ADVERTISING $9,500.00 $2,376.00 $3,183.31 $807.31 33.98%

$963,784.00 $248,058.00 $244,183.19 -$3,874.8104 04 3 0213 REIMBURSEMENTS -$1,000.00 $0.00 -$2,504.74 -$2,504.7404 04 3 0543 MINUTES/PHOTOCOPYING -$100.00 -$24.00 -$9.09 $14.91 -62.13%

-$1,100.00 -$24.00 -$2,513.83 -$2,489.83$962,684.00 $248,034.00 $241,669.36 -$6,364.64

04 05 2 0232 SALARIES - TRAINEE $5,700.00 $1,425.00 $1,125.29 -$299.71 -21.03%04 05 2 0252 EMPLOYEE COSTS $1,015,187.00 $297,763.00 $224,522.27 -$73,240.73 -24.60%04 05 2 0282 INSURANCE $28,822.00 $14,411.00 $14,525.56 $114.56 0.79%04 05 2 0312 BLDG MAINTENANCE $112,000.00 $28,159.00 $15,969.94 -$12,189.06 -43.29%04 05 2 0332 PRINTING/STATIONERY/PHOTOCOPYING $25,000.00 $6,249.00 $9,839.38 $3,590.38 57.46%04 05 2 0342 TELEPHONE $12,000.00 $3,000.00 $1,818.12 -$1,181.88 -39.40%04 05 2 0362 OFFICE EQUIP.MTCE/OPS $50,000.00 $12,501.00 $14,784.56 $2,283.56 18.27%04 05 2 0382 POSTAGE & FREIGHT $12,000.00 $3,000.00 $4,838.40 $1,838.40 61.28%04 05 2 0392 OFFICE EXPENSES OTHER $25,000.00 $6,249.00 $1,529.83 -$4,719.17 -75.52%04 05 2 0412 VEHICLE RUNNING EXP. $36,000.00 $9,000.00 $4,330.59 -$4,669.41 -51.88%04 05 2 0432 EMPLOYEE PROCUREMENT $40,000.00 $10,005.00 $11,510.73 $1,505.73 15.05%04 05 2 0442 AUDIT FEES $28,000.00 $1,621.00 $63.64 -$1,557.36 -96.07%04 05 2 0462 LEGAL EXPENSES $50,000.00 $12,501.00 $8,591.75 -$3,909.25 -31.27%04 05 2 0472 STAFF TRAINING/TRAVEL/ACCOM $74,500.00 $18,624.00 $21,762.19 $3,138.19 16.85%04 05 2 0482 ACCOUNTING SOFTWARE $35,000.00 $33,000.00 $32,910.00 -$90.00 -0.27%04 05 2 0512 RECORD KEEPING PORTFOLIO $1,000.00 $249.00 $0.00 -$249.00 -100.00%04 05 2 0522 OFFICE EQUIP - RENTAL $30,000.00 $7,500.00 $7,467.36 -$32.64 -0.44%04 05 2 0532 COMPUTER OPERATIONS $32,650.00 $8,796.00 $5,209.88 -$3,586.12 -40.77%04 05 2 0562 DEPRECIATION EXP (ADMIN) $52,967.00 $13,242.00 $0.00 -$13,242.00 -100.00%04 05 2 0572 LOSS ON SALE OF ASSETS $12,017.00 $0.00 $0.00 $0.0004 05 2 06A2 LESS ABC'S ALLOCATED -$1,933,584.00 -$483,396.00 -$401,576.64 $81,819.36 -16.93%

Members Of Council Total

Page 2 of 17



04 05 2 06C2 WEBSITE $5,000.00 $1,251.00 $5,675.92 $4,424.92 353.71%04 05 2 06D2 CONSULTANCIES $203,000.00 $50,749.00 $35,356.44 -$15,392.56 -30.33%04 05 2 06E2 REGIONAL RISK MANAGEMENT $15,000.00 $15,000.00 $0.00 -$15,000.00 -100.00%04 05 2 06F2 RISK MANAGEMENT OHS $5,000.00 $1,248.00 $99.05 -$1,148.95 -92.06%04 05 2 1112 DIGITAL MAPPING SERVICE $15,000.00 $3,750.00 $0.00 -$3,750.00 -100.00%04 05 2 3622 RECORD KEEPING ARCHIVE BU $2,110.00 $680.00 $517.83 -$162.17 -23.85%

-$10,631.00 $76,577.00 $20,872.09 -$55,704.9104 05 3 0503 STAFF REIMBURSEMENTS -$500.00 -$126.00 -$787.73 -$661.73 525.18%04 05 3 0553 REIMBURSEMENT-INSURANCE -$5,000.00 $0.00 $0.00 $0.0004 05 3 0563 REIMBURSEMENTS (GST) -$2,000.00 -$501.00 -$44.45 $456.55 -91.13%04 05 3 0573 REIMBURSEMENTS (GSTF) -$2,000.00 -$501.00 $0.00 $501.00 -100.00%04 05 3 05B3 PROFIT ON SALE OF ASSET -$3,241.00 $0.00 $0.00 $0.00

-$12,741.00 -$1,128.00 -$832.18 $295.8204 05 4 0564 PLANT & EQUIP (ADMIN) $142,000.00 $0.00 $0.00 $0.0004 05 4 0584 LAND & BUILDINGS $0.00 $0.00 $0.00 $0.00

$142,000.00 $0.00 $0.00 $0.00$118,628.00 $75,449.00 $20,039.91 -$55,409.09

05 06 2 0722 FIRE INSURANCES $4,823.00 $2,412.00 $1,500.00 -$912.00 -37.81%05 06 2 0732 FIRE PREVENTION/FIGHTING $16,759.00 $5,260.00 $722.12 -$4,537.88 -86.27%05 06 2 0742 BUSHFIRE SHED MAINTENANCE $3,500.00 $876.00 $0.00 -$876.00 -100.00%05 06 2 0802 DEPRECIATION EXPENSES $1,241.00 $309.00 $0.00 -$309.00 -100.00%05 06 2 0822 ESL - BUSHFIRES $597.00 $298.00 $1,520.83 $1,222.83 410.35%05 06 2 08A2 ABC ALLOCATIONS $26,865.00 $6,717.00 $5,581.90 -$1,135.10 -16.90%

$53,785.00 $15,872.00 $9,324.85 -$6,547.1505 06 3 0805 ESL - BUSHFIRE -$13,288.00 -$3,321.00 -$3,329.55 -$8.55 0.26%

-$13,288.00 -$3,321.00 -$3,329.55 -$8.55$40,497.00 $12,551.00 $5,995.30 -$6,555.70

05 07 2 0862 EMPLOYEE COSTS $220,868.00 $60,554.00 $57,922.78 -$2,631.22 -4.35%05 07 2 0872 CORAL BAY HONARY RANGER $35,000.00 $8,751.00 $8,285.48 -$465.52 -5.32%05 07 2 0892 DOG POUND MTCE $1,500.00 $375.00 $0.00 -$375.00 -100.00%05 07 2 0902 DOG POUND-OPERATIONS $1,500.00 $375.00 $457.53 $82.53 22.01%05 07 2 0912 CONTROL EXPENSES OTHER $11,500.00 $2,877.00 $4,288.99 $1,411.99 49.08%05 07 2 0932 TELEPHONE/INTERNET EXPENSES $2,500.00 $624.00 $400.30 -$223.70 -35.85%05 07 2 0942 INSURANCE- LAW ENFORCEMEN $8,880.00 $4,440.00 $4,129.03 -$310.97 -7.00%05 07 2 0952 LEGAL COSTS - ANIMAL CONT $2,000.00 $500.00 $0.00 -$500.00 -100.00%05 07 2 0962 VEHICLE OPERATING EXP $30,000.00 $7,500.00 $4,853.19 -$2,646.81 -35.29%05 07 2 0982 DEPRECIATION EXP (ANIMAL) $1,050.00 $264.00 $0.00 -$264.00 -100.00%

Administration General Total

Fire Prevention Total

Page 3 of 17



05 07 2 0992 LOSS-SALE ANIMAL $1,602.00 $0.00 $0.00 $0.0005 07 2 09C2 ABC ALLOCATIONS $62,137.00 $15,534.00 $12,890.59 -$2,643.41 -17.02%05 07 2 1102 IMPOUNDED VEHICLES $3,000.00 $750.00 $218.18 -$531.82 -70.91%05 07 2 2292 MINOR EQUIPMENT $5,000.00 $1,251.00 $0.00 -$1,251.00 -100.00%05 07 2 2552 CAT CONTROL OPS $10,000.00 $2,499.00 $0.00 -$2,499.00 -100.00%

$396,537.00 $106,294.00 $93,446.07 -$12,847.9305 07 3 0943 IMPOUNDING FEES -$5,500.00 -$2,283.00 -$2,116.30 $166.70 -7.30%05 07 3 0953 REGISTRATION FEES -$9,500.00 -$436.00 -$945.00 -$509.00 116.74%

-$15,000.00 -$2,719.00 -$3,061.30 -$342.3005 07 4 0964 LAND & BUILDINGS $10,000.00 $0.00 $0.00 $0.0005 07 4 0984 FURN & EQUIP (ANIMAL CTL) $10,000.00 $10,000.00 $0.00 -$10,000.00 -100.00%05 07 4 0994 PLANT & EQUIPMENT $38,704.00 $0.00 $0.00 $0.00

$58,704.00 $10,000.00 $0.00 -$10,000.00$440,241.00 $113,575.00 $90,384.77 -$23,190.23

05 08 2 1082 SERVICE SECURITY CAMERAS $9,158.00 $2,509.00 $5,615.34 $3,106.34 123.81%05 08 2 10A2 ABC ALLOCATIONS $21,024.00 $5,256.00 $4,377.16 -$878.84 -16.72%05 08 2 1122 CYCLONE-PREPARATION/CLEAN UP $63,000.00 $0.00 $63,604.55 $63,604.5505 08 2 1180 SES - PROPERTY INSURANCE $4,063.00 $2,032.00 $1,852.77 -$179.23 -8.82%05 08 2 1182 LEGAL EXPENSES RECOVERABLE $1,000.00 $249.00 $0.00 -$249.00 -100.00%05 08 2 11D2 ESL - SES $35,292.00 $9,739.00 $10,222.96 $483.96 4.97%05 08 2 11FE SHARED COMMUNITY EMERGENCY SERVICE $152,452.00 $40,527.00 $33,600.66 -$6,926.34 -17.09%05 08 2 1282 LSL ACCRUAL (LAW & ORDER) $0.00 $0.00 $5,268.24 $5,268.2405 08 2 1292 DEPRECIATION EXP(L/ORDER) $6,082.00 $1,521.00 $0.00 -$1,521.00 -100.00%

$292,071.00 $61,833.00 $124,541.68 $62,708.6805 08 3 1203 ESL OPERATING GRANT - SES -$59,500.00 -$14,875.00 -$6,677.95 $8,197.05 -55.11%05 08 3 1273 GRANTS AND CONTRIBUTIONS -$118,383.00 $0.00 $0.00 $0.00

-$177,883.00 -$14,875.00 -$6,677.95 $8,197.05$114,188.00 $46,958.00 $117,863.73 $70,905.73

06 09 2 1302 BUTCHER ST PLAYGROUP COST $10,750.00 $2,738.00 $2,070.43 -$667.57 -24.38%06 09 2 1332 DEPRECIATION (PRE-SCHOOL) $500.00 $126.00 $0.00 -$126.00 -100.00%06 09 2 1342 ABC ALLOCATIONS $8,468.00 $2,118.00 $1,766.94 -$351.06 -16.58%

$19,718.00 $4,982.00 $3,837.37 -$1,144.6306 09 3 1333 LEASES/RENTALS -$1,000.00 -$111.00 -$506.50 -$395.50 356.31%

-$1,000.00 -$111.00 -$506.50 -$395.50$18,718.00 $4,871.00 $3,330.87 -$1,540.13

06 10 2 1952 LOTTERIES HOUSE MTCE $20,000.00 $5,001.00 $5,097.63 $96.63 1.93%06 10 2 1962 DEPRECIATION $535.00 $135.00 $0.00 -$135.00 -100.00%

Pre-School Total

Law Enforcement Total

Other Law, Order, Public Safety Total

Page 4 of 17



06 10 2 2202 SENIORS WEEK FUNCTION $2,500.00 $624.00 $0.00 -$624.00 -100.00%06 10 2 3872 ABC ALLOCATIONS $8,468.00 $2,118.00 $1,766.94 -$351.06 -16.58%

$31,503.00 $7,878.00 $6,864.57 -$1,013.4306 10 3 5433 RETIREMENT HOMES CONTRIBUTION -$7,007.00 -$7,007.00 $0.00 $7,007.00 -100.00%

-$7,007.00 -$7,007.00 $0.00 $7,007.00$24,496.00 $871.00 $6,864.57 $5,993.57

07 11 2 1382 BUILDING MAINTENANCE $12,000.00 $3,000.00 $2,469.63 -$530.37 -17.68%07 11 2 1402 DEPRECIATION (INFANT HLTH $1,233.00 $309.00 $0.00 -$309.00 -100.00%

$13,233.00 $3,309.00 $2,469.63 -$839.37$13,233.00 $3,309.00 $2,469.63 -$839.37

07 14 2 1582 EMPLOYEE COSTS $310,081.00 $84,780.00 $78,519.41 -$6,260.59 -7.38%07 14 2 1602 RELIEF EHO/REGIONAL $54,720.00 $13,680.00 $25,757.02 $12,077.02 88.28%07 14 2 1612 INSURANCE $20,317.00 $10,158.00 $10,137.62 -$20.38 -0.20%07 14 2 1652 ADVERTISING $2,000.00 $501.00 $0.00 -$501.00 -100.00%07 14 2 1662 VEHICLE OPERATING EXP $22,000.00 $5,502.00 $7,412.48 $1,910.48 34.72%07 14 2 1672 TELEPHONE $1,600.00 $399.00 $24.83 -$374.17 -93.78%07 14 2 1682 HEALTH PROMOTION $0.00 $0.00 $300.00 $300.0007 14 2 1692 SUNDRY EXPENSES $2,500.00 $627.00 $305.26 -$321.74 -51.31%07 14 2 16B2 ABC ALLOCATIONS $84,095.00 $21,024.00 $17,468.58 -$3,555.42 -16.91%07 14 2 16C2 VISITATION EXPENSES $3,500.00 $876.00 $0.00 -$876.00 -100.00%07 14 2 2092 HEALTH LEGAL COSTS $10,000.00 $2,499.00 $1,544.15 -$954.85 -38.21%

$510,813.00 $140,046.00 $141,469.35 $1,423.3507 14 3 1733 FOOD VENDORS $0.00 $0.00 -$220.00 -$220.0007 14 3 1743 FOOD BUSINESS -$16,000.00 -$3,999.00 -$750.00 $3,249.00 -81.25%07 14 3 1753 LODGING HOUSES -$6,000.00 -$1,500.00 -$6,018.20 -$4,518.20 301.21%07 14 3 1763 OFFENSIVE TRADES -$1,100.00 -$276.00 -$777.27 -$501.27 181.62%07 14 3 1783 SEPTIC TANK FEE -$6,000.00 -$1,500.00 -$1,582.00 -$82.00 5.47%07 14 3 17B3 REIMBURSEMENT -$700.00 -$174.00 -$1,832.95 -$1,658.95 953.42%07 14 3 1813 WATER SAMPLING -$3,000.00 -$750.00 -$1,318.05 -$568.05 75.74%07 14 3 1833 KENNEL LICENSES -$500.00 -$125.00 $0.00 $125.00 -100.00%07 14 3 1863 SEPTIC TANK APPLICAT FEE $0.00 $0.00 -$226.00 -$226.0007 14 3 1893 C/VAN & CAMP ANNUAL LICEN -$6,800.00 -$6,800.00 -$7,110.91 -$310.91 4.57%07 14 3 1933 FINES & PENALTIES - HEALTH -$500.00 -$126.00 $0.00 $126.00 -100.00%07 14 3 2523 LIQUID WASTE DISPOSAL LICENCE -$600.00 -$150.00 $0.00 $150.00 -100.00%

-$41,200.00 -$15,400.00 -$19,835.38 -$4,435.38$469,613.00 $124,646.00 $121,633.97 -$3,012.03

07 17 2 1822 MOSQUITO/VERMIN CONTROL $12,000.00 $2,999.00 $379.92 -$2,619.08 -87.33%

Maternal And Infant Health Total

Senior Citizens/Other Welfare Total

Health Insp And Administration Total

Page 5 of 17



07 17 2 1852 ANALYTICAL EXPENSES $3,500.00 $876.00 $1,733.33 $857.33 97.87%07 17 2 1942 HEALTHY LIFESTYLES PROJECT DELIVERY $1,000.00 $250.00 $0.00 -$250.00 -100.00%07 17 2 19Y2 INSURANCE-CORAL BAY $136.00 $136.00 $109.59 -$26.41 -19.42%07 17 2 3802 ABC ALLOCATIONS $40,587.00 $10,146.00 $8,433.11 -$1,712.89 -16.88%07 17 2 4612 HEALTH & WELL BEING GROUP $3,000.00 $750.00 $1,375.00 $625.00 83.33%

$60,223.00 $15,157.00 $12,030.95 -$3,126.05$60,223.00 $15,157.00 $12,030.95 -$3,126.05

06 18 2 3572 FESTIVAL AND EVENTS $78,000.00 $19,498.00 $4,034.09 -$15,463.91 -79.31%06 18 2 6002 EMPLOYEE COSTS $275,673.00 $75,168.00 $69,884.84 -$5,283.16 -7.03%06 18 2 6072 VEHICLE OPERATING EXPENSES $30,000.00 $7,500.00 $3,559.10 -$3,940.90 -52.55%06 18 2 6102 DEPRECIATION $3,010.00 $753.00 $0.00 -$753.00 -100.00%06 18 2 6242 COMMUNITY NEWSLETTER $1,000.00 $249.00 $251.82 $2.82 1.13%06 18 2 6842 GASCOYNE DISTRICT DISPLAY $30,000.00 $19,011.00 $16,933.37 -$2,077.63 -10.93%06 18 2 7102 TELEPHONE $3,500.00 $876.00 $2,669.98 $1,793.98 204.79%06 18 2 7112 INSURANCE $20,275.00 $10,138.00 $10,102.52 -$35.48 -0.35%06 18 2 7122 INDIGENOUS TRAINEESHIP $0.00 $0.00 $3,451.75 $3,451.7506 18 2 7162 ABC ALLOCATIONS $46,137.00 $11,535.00 $9,597.73 -$1,937.27 -16.79%06 18 2 7192 CLUB DEVELOPMENT PROJECT $47,267.00 $12,173.00 $7,203.42 -$4,969.58 -40.82%06 18 2 7202 KIDSPORT - GRANT EXP $28,871.00 $7,218.00 $4,575.00 -$2,643.00 -36.62%

$563,733.00 $164,119.00 $132,263.62 -$31,855.3806 18 3 4353 GASCOYNE DISTRICT DISPLAY -$12,000.00 -$11,274.00 -$6,650.00 $4,624.00 -41.01%06 18 3 6043 PROJECT INCOME (GRANT) -$4,000.00 $0.00 -$4,000.00 -$4,000.0006 18 3 6063 GRANT INCOME -$50,000.00 $0.00 $0.00 $0.0006 18 3 6083 KIDSPORT - GRANT INCOME -$15,000.00 -$3,750.00 $0.00 $3,750.00 -100.00%

-$81,000.00 -$15,024.00 -$10,650.00 $4,374.00$482,733.00 $149,095.00 $121,613.62 -$27,481.38

06 19 2 6112 YOUTH SERVICES $16,800.00 $4,268.00 $1,503.25 -$2,764.75 -64.78%06 19 2 6122 VEHICLE EXPENSE $3,000.00 $750.00 $580.13 -$169.87 -22.65%06 19 2 6132 EMPLOYEE COSTS - YDO $167,138.00 $45,831.00 $20,999.24 -$24,831.76 -54.18%06 19 2 6152 STUART STREET (YOUTH) - OPS $0.00 $0.00 $0.00 $0.0006 19 2 6162 REPAIRS AND MAINTENANCE - YOUTH $2,000.00 $498.00 $30.00 -$468.00 -93.98%06 19 2 6222 YOUTH EXPENDITURE - (OP COSTS) $13,000.00 $3,249.00 $42.73 -$3,206.27 -98.68%06 19 2 6272 YOUTH WORKSHOP MATERIALS $12,204.00 $3,051.00 $0.00 -$3,051.00 -100.00%06 19 2 6292 ABC ALLOCATIONS $18,980.00 $4,746.00 $3,935.47 -$810.53 -17.08%06 19 2 6602 YOUTH ADVISORY & JUNIOR COUNCIL $2,500.00 $624.00 $372.17 -$251.83 -40.36%06 19 2 6902 EXTRAORDINARY ITEMS - GRANT SURPLUS $33,288.00 $8,322.00 $3,721.97 -$4,600.03 -55.28%

$268,910.00 $71,339.00 $31,184.96 -$40,154.04

Other Health Total

Community Development Services Total

Page 6 of 17



06 19 3 1353 GRANTS- SERVICE AGREEMENT -$233,534.00 -$53,946.00 -$60,806.34 -$6,860.34 12.72%-$233,534.00 -$53,946.00 -$60,806.34 -$6,860.34

$35,376.00 $17,393.00 -$29,621.38 -$47,014.3809 23 2 1972 STAFF HOUSING MTCE $103,404.00 $31,130.00 $35,746.19 $4,616.19 14.83%09 23 2 2032 DEPRECIATION (STAFF HOUS) $10,555.00 $2,640.00 $0.00 -$2,640.00 -100.00%09 23 2 2112 21 RICHARD STREET MTCE $0.00 $0.00 $350.81 $350.8109 23 2 5312 SPECIFIED HOUSING MAINTENANCE $4,000.00 $0.00 $670.42 $670.4209 23 2 5392 INTEREST ON LOANS $4,809.00 $945.00 $944.85 -$0.15 -0.02%

$122,768.00 $34,715.00 $37,712.27 $2,997.2709 23 3 05C3 RENTAL-NON COUNCIL PROP -$36,400.00 -$9,099.00 -$10,490.00 -$1,391.00 15.29%09 23 3 2113 PROFIT ON SALE OF ASSET -$340,413.00 -$340,413.00 $0.00 $340,413.00 -100.00%09 23 3 2883 RENT 1 SALMOND CRT -$3,200.00 -$3,200.00 -$1,600.00 $1,600.00 -50.00%09 23 3 4983 AIRPORT RESIDENCES RENT -$8,580.00 -$2,145.00 -$3,100.00 -$955.00 44.52%

-$388,593.00 -$354,857.00 -$15,190.00 $339,667.0009 23 4 0544 LOANS PRINCIPAL REPAYMENT $8,610.00 $2,104.00 $2,104.35 $0.35 0.02%09 23 4 2974 LAND & BUILDINGS $385,000.00 $300,000.00 $0.00 -$300,000.00 -100.00%

$393,610.00 $302,104.00 $2,104.35 -$299,999.6509 23 5 0645 LOAN FUND - STAFF HOUSING $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00$127,785.00 -$18,038.00 $24,626.62 $42,664.62

10 25 2 2352 REFUSE COLLECTION AREA BLOWHOLES $16,000.00 $3,999.00 $0.00 -$3,999.00 -100.00%10 25 2 2362 REFUSE COLLECT $639,981.00 $278,929.00 $183,693.14 -$95,235.86 -34.14%10 25 2 2372 BROWNS RANGE REFUSE SITE MTCE $629,000.00 $168,498.00 $175,092.42 $6,594.42 3.91%10 25 2 2392 REFUSE SITE MTCE & BINS C/BAY $110,000.00 $33,044.00 $17,389.19 -$15,654.81 -47.38%10 25 2 2402 ABC ALLOCATIONS $74,752.00 $18,687.00 $15,541.01 -$3,145.99 -16.84%10 25 2 2492 RUBBISH COLLECTION - CORAL BAY $62,000.00 $21,558.00 $13,530.53 -$8,027.47 -37.24%10 25 2 2522 DRUMMUSTER COMPOUND $5,000.00 $1,251.00 $0.00 -$1,251.00 -100.00%10 25 2 2532 MOTOR OIL WASTE - B/RANGE $3,500.00 $876.00 $396.00 -$480.00 -54.79%10 25 2 2542 MOTOR OIL WASTE - C/BAY LANDFILL SITE $1,000.00 $249.00 $0.00 -$249.00 -100.00%10 25 2 6722 WASTE MANAGEMENT LEGAL ADVICE $5,000.00 $1,251.00 $0.00 -$1,251.00 -100.00%

$1,546,233.00 $528,342.00 $405,642.29 -$122,699.7110 25 3 2363 BROWNS RANGE TIP FEES -$160,000.00 -$39,999.00 -$38,246.28 $1,752.72 -4.38%10 25 3 2383 REFUSE REMOVAL -CORAL BAY -$13,020.00 -$11,978.00 -$13,330.00 -$1,352.00 11.29%10 25 3 2393 REFUSE REMOVAL - CARNARVON -$703,983.00 -$647,665.00 -$721,773.64 -$74,108.64 11.44%10 25 3 2403 CORAL BAY-SPECIFIED AREA -$126,773.00 -$31,692.00 -$126,772.75 -$95,080.75 300.01%10 25 3 2533 REFUSE REM - 1.5M3 BINS -$131,970.00 -$121,413.00 -$147,651.00 -$26,238.00 21.61%10 25 3 2543 REFUSE REM - COMM - MGB'S -$316,332.00 -$291,025.00 -$324,208.50 -$33,183.50 11.40%

Youth Development Strategy Total

Council Staff Total

Page 7 of 17



10 25 3 2563 SALE OF SCRAP -$10,000.00 -$2,499.00 $0.00 $2,499.00 -100.00%10 25 3 2593 REFUSE REMOVAL - 2m3 BINS -$85,932.00 -$79,057.00 -$93,324.00 -$14,267.00 18.05%

-$1,548,010.00 -$1,225,328.00 -$1,465,306.17 -$239,978.1710 25 4 2314 BROWNS RANGE TIP $394,290.00 $394,290.00 $94,500.00 -$299,790.00 -76.03%

$394,290.00 $394,290.00 $94,500.00 -$299,790.00$392,513.00 -$302,696.00 -$965,163.88 -$662,467.88

10 29 2 24B2 ABC ALLOCATIONS $23,360.00 $5,841.00 $4,818.90 -$1,022.10 -17.50%10 29 2 2732 NORTH COMMON $0.00 $0.00 $184.95 $184.9510 29 2 2742 BLOWHOLES/CORAL BAY SUNDRY EXPENSES $5,000.00 $1,251.00 $0.00 -$1,251.00 -100.00%10 29 2 2754 DEPRECIATION - LEVEEE SYS $30,645.00 $7,662.00 $0.00 -$7,662.00 -100.00%10 29 2 2782 FASCINE MAINTENANCE $1,244,090.00 $11,022.00 $0.00 -$11,022.00 -100.00%

$1,303,095.00 $25,776.00 $5,003.85 -$20,772.1510 29 3 2773 GRANT -$933,068.00 $0.00 $0.00 $0.00

-$933,068.00 $0.00 $0.00 $0.00$370,027.00 $25,776.00 $5,003.85 -$20,772.15

10 30 2 2052 TOWN PLANNING SCHEMES $22,000.00 $5,500.00 $0.00 -$5,500.00 -100.00%10 30 2 2142 LEGAL EXPENSES (T/PLANNING) $10,000.00 $2,499.00 $0.00 -$2,499.00 -100.00%10 30 2 2302 CORAL BAY SETTLEMENT STRUCTURE PLAN $75,310.00 $18,828.00 $15,023.64 -$3,804.36 -20.21%10 30 2 2802 EMPLOYEE COSTS $428,574.00 $116,476.00 $87,890.16 -$28,585.84 -24.54%10 30 2 2832 VEHICLE OPERATION EXPENSE $20,221.00 $5,362.00 $8,687.27 $3,325.27 62.02%10 30 2 2842 ADVERTISING $7,500.00 $1,872.00 $1,246.63 -$625.37 -33.41%10 30 2 2862 TRAVEL $0.00 $0.00 $63.43 $63.4310 30 2 2882 INSURANCE $20,369.00 $10,184.00 $10,180.82 -$3.18 -0.03%10 30 2 2912 LAND USE PLANS-STRATEGIES $20,000.00 $4,998.00 $2,072.00 -$2,926.00 -58.54%10 30 2 2932 EMPLOYEE PROCUREMENT $0.00 $0.00 $181.82 $181.8210 30 2 2972 TELECOMMUNICTIONS $3,100.00 $774.00 $317.73 -$456.27 -58.95%10 30 2 29A2 DEPRECIATION (TOWN PLAN) $2,179.00 $546.00 $0.00 -$546.00 -100.00%10 30 2 29I2 ABC ALLOCATIONS $80,590.00 $20,148.00 $16,745.72 -$3,402.28 -16.89%

$689,843.00 $187,187.00 $142,409.22 -$44,777.7810 30 3 2813 LAND SUB DIVISION CLEARANCES -$1,000.00 -$249.00 $0.00 $249.00 -100.00%10 30 3 2953 DEVELOPMENT APPLICATIONS -$40,000.00 -$9,999.00 -$8,820.00 $1,179.00 -11.79%10 30 3 2993 HOME OCCUPANCY -$1,000.00 -$252.00 $0.00 $252.00 -100.00%

-$42,000.00 -$10,500.00 -$8,820.00 $1,680.00$647,843.00 $176,687.00 $133,589.22 -$43,097.78

10 31 2 2982 RE-IMBURSEMENT $1,000.00 $1,000.00 $0.00 -$1,000.00 -100.00%10 31 2 2992 PUBLIC CONVENIENCES $117,920.00 $28,482.00 $20,977.23 -$7,504.77 -26.35%10 31 2 3012 CEMETERY $72,986.56 $18,131.56 $8,646.77 -$9,484.79 -52.31%

Town Planning & Reg Developmnt Total

Sanitation/Refuse Site Total

Protection Of Environment Total

Page 8 of 17



10 31 2 3052 DEPRECIATION (COM AMENS) $13,983.00 $3,495.00 $0.00 -$3,495.00 -100.00%10 31 2 30A2 ABC ALLOCATIONS $30,368.00 $7,593.00 $6,304.78 -$1,288.22 -16.97%

$236,257.56 $58,701.56 $35,928.78 -$22,772.7810 31 3 3063 CEMETERY FEES -$15,000.00 -$3,750.00 -$3,250.69 $499.31 -13.31%10 31 3 3093 REIMBURSEMENTS $0.00 $0.00 -$3,589.73 -$3,589.73

-$15,000.00 -$3,750.00 -$6,840.42 -$3,090.42$221,257.56 $54,951.56 $29,088.36 -$25,863.20

11 32 2 3072 EMPLOYEE COSTS $211,824.00 $57,529.00 $41,407.70 -$16,121.30 -28.02%11 32 2 3092 LIVE SHOW EXPENSES $90,000.00 $22,500.00 $14,144.00 -$8,356.00 -37.14%11 32 2 30C2 ABC ALLOCATIONS $78,257.00 $19,563.00 $16,263.84 -$3,299.16 -16.86%11 32 2 3112 CIVIC CENTRE-BUILD MAINT $72,447.00 $29,595.00 $12,639.54 -$16,955.46 -57.29%11 32 2 3132 CIVIC CENTRE-GRND MAINT $11,590.00 $2,709.00 $1,249.95 -$1,459.05 -53.86%11 32 2 3142 LIABILITY INSURANCE $53,015.00 $26,508.00 $23,161.72 -$3,346.28 -12.62%11 32 2 9312 LICENSE & MEMBERSHIP FEES $4,500.00 $2,125.00 $356.36 -$1,768.64 -83.23%11 32 2 9332 TELEPHONE CIVIC CENTRE $5,700.00 $1,425.00 $1,603.97 $178.97 12.56%11 32 2 9392 CAMEL LANE FRIENDS EXP $1,500.00 $375.00 $0.00 -$375.00 -100.00%11 32 2 93A2 BAR SALES - PURCHASES $7,000.00 $1,750.00 $1,098.65 -$651.35 -37.22%11 32 2 9402 CIVIC CENTRE UTILITIES $50,000.00 $12,501.00 $11,377.18 -$1,123.82 -8.99%11 32 2 9412 CINEMA EXPENSES $35,000.00 $8,751.00 $6,391.68 -$2,359.32 -26.96%11 32 2 9422 CINEMA KIOSK PURCHASE $15,000.00 $2,500.00 $3,417.31 $917.31 36.69%11 32 2 9442 DEPRECIATION (CIVIC CENT) $71,778.00 $17,946.00 $0.00 -$17,946.00 -100.00%11 32 2 9572 MINOR EQUIPMENT - CIVIC CENTRE $24,000.00 $6,000.00 $16,996.39 $10,996.39 183.27%11 32 2 9582 ADVERTISING - CIVIC CENTRE $11,000.00 $2,751.00 $3,259.89 $508.89 18.50%11 32 2 9592 TECHNICAL EXPENSES - CIVIC CENTRE $7,500.00 $1,875.00 $43.45 -$1,831.55 -97.68%11 32 2 9602 ADVERTISING - CINEMA EXPENSES $6,000.00 $1,500.00 $2,460.81 $960.81 64.05%

$756,111.00 $217,903.00 $155,872.44 -$62,030.5611 32 3 3103 LIVE SHOW INCOME -$30,000.00 -$4,311.00 -$6,670.77 -$2,359.77 54.74%11 32 3 3143 WOOLSHED HALL HIRE -$12,000.00 -$3,000.00 -$2,078.27 $921.73 -30.72%11 32 3 3153 CINEMA INCOME -$50,000.00 -$20,285.00 -$9,952.04 $10,332.96 -50.94%11 32 3 3163 GRANTS (CIVIC CENTRE) -$350,277.00 $0.00 -$37,276.00 -$37,276.0011 32 3 3193 CAMEL LANE THEATRE HIRE $0.00 $0.00 -$480.91 -$480.9111 32 3 9313 KIOSK SALES CINEMA -$17,500.00 -$4,374.00 -$5,856.82 -$1,482.82 33.90%11 32 3 9323 BAR/KIOSK INC - LIVE ACTS -$3,000.00 -$750.00 $0.00 $750.00 -100.00%11 32 3 9333 BAR SALES - INCOME -$7,000.00 -$1,749.00 -$772.73 $976.27 -55.82%

-$469,777.00 -$34,469.00 -$63,087.54 -$28,618.5411 32 4 3154 LAND & BUILDINGS $350,000.00 $0.00 $0.00 $0.00

$350,000.00 $0.00 $0.00 $0.00

Other Community Amenities Total

Page 9 of 17



$636,334.00 $183,434.00 $92,784.90 -$90,649.1011 33 2 3182 SWIMMING POOL MAINTENANCE $115,018.00 $28,823.00 $39,987.83 $11,164.83 38.74%11 33 2 31B2 ABC ALLOCATIONS $67,744.00 $16,935.00 $14,055.17 -$2,879.83 -17.01%11 33 2 31H2 INSURANCE EXPENSE $16,837.00 $8,418.00 $7,859.06 -$558.94 -6.64%11 33 2 3202 CONTRACTORS FEES $180,000.00 $45,000.00 $0.00 -$45,000.00 -100.00%11 33 2 3222 TELEPHONE $1,200.00 $300.00 $509.51 $209.51 69.84%11 33 2 32F2 DEPRECIATION (SWIM POOL) $24,038.00 $6,009.00 $0.00 -$6,009.00 -100.00%

$404,837.00 $105,485.00 $62,411.57 -$43,073.4311 33 3 3203 GOVT GRANT - POOL -$3,000.00 $0.00 $0.00 $0.0011 33 3 3213 POOL ADMISSION CHARGES -$50,000.00 -$475.00 -$1,594.54 -$1,119.54 235.69%

-$53,000.00 -$475.00 -$1,594.54 -$1,119.5411 33 4 3274 PLANT & EQUP SWIM POOL $19,000.00 $19,000.00 $0.00 -$19,000.00 -100.00%

$19,000.00 $19,000.00 $0.00 -$19,000.00$370,837.00 $124,010.00 $60,817.03 -$63,192.97

11 34 2 3215 SPECIFIED MAINTENANCE $17,500.00 $4,374.00 $1,280.27 -$3,093.73 -70.73%11 34 2 3242 CARNARVON PARKS & GARDENS $1,507,430.00 $440,133.00 $320,386.19 -$119,746.81 -27.21%11 34 2 3262 INTERGRATED WATER SUPPLY $10,000.00 $2,500.00 $0.00 -$2,500.00 -100.00%11 34 2 3282 RECREATION PUBLIC BUILDINGS $66,360.00 $16,323.00 $19,610.28 $3,287.28 20.14%11 34 2 32A2 ABC ALLOCATIONS $68,911.00 $17,229.00 $14,296.16 -$2,932.84 -17.02%11 34 2 32C2 OTHER PARKS & GARDENS MTC $101,500.00 $26,094.00 $28,393.40 $2,299.40 8.81%11 34 2 3312 DEPRECIATION (INFRASTRUCT $526,111.00 $131,529.00 $0.00 -$131,529.00 -100.00%11 34 2 3342 LOSS ON SALE - REC & CULT $13,244.00 $0.00 $0.00 $0.0011 34 2 3372 SKATE BOARD FACILITIES $17,000.00 $5,140.00 $1,316.14 -$3,823.86 -74.39%11 34 2 3382 INSURANCE - BOAT RAMP $2,157.00 $1,078.00 $983.58 -$94.42 -8.76%

$2,330,213.00 $644,400.00 $386,266.02 -$258,133.9811 34 3 3283 TOWN OVAL -$5,000.00 -$3,243.00 -$4,870.92 -$1,627.92 50.20%11 34 3 3313 FESTIVAL GROUND -$12,500.00 -$3,126.00 -$5,070.00 -$1,944.00 62.19%11 34 3 3323 GRANTS -$8,200,000.00 $0.00 -$1,700,000.00 -$1,700,000.0011 34 3 3343 REIMBURSEMENTS -$2,000.00 -$501.00 -$871.28 -$370.28 73.91%11 34 3 3383 LEASES & RENTALS -$4,000.00 -$999.00 -$209.09 $789.91 -79.07%

-$8,223,500.00 -$7,869.00 -$1,711,021.29 -$1,703,152.2911 34 4 3344 PLANT AND EQUIPMENT MUNI $30,580.00 $0.00 $0.00 $0.0011 34 4 3690 PARKS OVALS AND RESERVES - INF $200,000.00 $0.00 $0.00 $0.0011 34 4 3764 LAND & BUILDINGS $10,042,122.00 $1,762,353.00 $1,706,398.65 -$55,954.35 -3.17%

$10,272,702.00 $1,762,353.00 $1,706,398.65 -$55,954.35$4,379,415.00 $2,398,884.00 $381,643.38 -$2,017,240.62

11 35 2 3402 EMPLOYEE COSTS $251,396.00 $68,913.00 $61,244.05 -$7,668.95 -11.13%

Public Halls & Civic Centres Total

Swimming Areas And Beaches Total

Other Recreation And Sport Total

Page 10 of 17



11 35 2 3432 BOOKS AND PERIODICALS $10,000.00 $2,499.00 $381.07 -$2,117.93 -84.75%11 35 2 3442 DAMAGED/LOST BOOKS $1,000.00 $30.00 $121.00 $91.00 303.33%11 35 2 3462 LIBRARY EXCHANGE AND REGIONAL VISITS $14,000.00 $3,501.00 $1,215.91 -$2,285.09 -65.27%11 35 2 3472 INSURANCE $16,535.00 $8,268.00 $7,619.50 -$648.50 -7.84%11 35 2 3502 BUILDING MAINTENANCE $50,000.00 $10,208.00 $20,037.45 $9,829.45 96.29%11 35 2 3512 TELEPHONE $750.00 $186.00 $3,985.05 $3,799.05 2042.50%11 35 2 3552 DEPRECIATION (LIBRARIES) $21,717.00 $5,430.00 $0.00 -$5,430.00 -100.00%11 35 2 3562 INTERNET EXPENSES LIBRARY $1,100.00 $276.00 $163.65 -$112.35 -40.71%11 35 2 35C2 ABC ALLOCATIONS $44,384.00 $11,097.00 $9,236.24 -$1,860.76 -16.77%11 35 2 35G2 INTEREST ON LOANS $20,747.00 $3,960.00 $3,960.78 $0.78 0.02%11 35 2 35H2 CHILDRENS SERVICES $8,000.00 $3,910.00 $4,558.06 $648.06 16.57%11 35 2 3812 EQUIPMENT - MINOR $2,000.00 $501.00 $0.00 -$501.00 -100.00%

$441,629.00 $118,779.00 $112,522.76 -$6,256.2411 35 3 3505 LIBRARY GRANTS -$3,000.00 $0.00 $0.00 $0.0011 35 3 3513 LIBRARY FUNDRAISING (SALE OF BOOKS) -$250.00 -$63.00 -$214.25 -$151.25 240.08%11 35 3 3523 REIMBURSEMENTS LOST BOOKS -$1,000.00 -$249.00 -$484.50 -$235.50 94.58%11 35 3 3533 GASCOYNE SHIRE CONTRIBTN -$4,200.00 $0.00 -$8,400.00 -$8,400.0011 35 3 3543 OTHER INCOME -$2,000.00 -$501.00 -$896.78 -$395.78 79.00%11 35 3 3553 STAFF SUBSIDY -$14,000.00 $0.00 $0.00 $0.0011 35 3 3573 INCOME FROM INTERNET -$11,000.00 -$2,751.00 -$3,162.55 -$411.55 14.96%11 35 3 3605 ASSET GRANTS -$1,089,318.00 -$1,089,318.00 $0.00 $1,089,318.00 -100.00%

-$1,124,768.00 -$1,092,882.00 -$13,158.08 $1,079,723.9211 35 4 3434 LAND & BUILDINGS LIBRARY/ART GALLERY $766,783.00 $383,391.00 $579,795.91 $196,404.91 51.23%11 35 4 3504 LOANS PRINCIPAL REPAYMENT $63,040.00 $15,355.00 $15,354.81 -$0.19 0.00%

$829,823.00 $398,746.00 $595,150.72 $196,404.72$146,684.00 -$575,357.00 $694,515.40 $1,269,872.40

11 36 2 3582 TRIPLE J AND SBS - EXPENDITURE $1,500.00 $375.00 $0.00 -$375.00 -100.00%11 36 2 3602 BUILD MAINT-JUBILEE HALL $3,500.00 $876.00 $1,771.65 $895.65 102.24%11 36 2 3662 OTC DISH MAINTENANCE $21,000.00 $5,250.00 $8,332.21 $3,082.21 58.71%11 36 2 3672 TRAMWAY BRIDGE MAINTENANCE $34,568.00 $15,395.00 $10,763.54 -$4,631.46 -30.08%11 36 2 36A2 DEPRECIATION (OTHER CULT) $7,132.00 $1,782.00 $0.00 -$1,782.00 -100.00%11 36 2 3822 ABC ALLOCATIONS $35,041.00 $8,760.00 $7,268.55 -$1,491.45 -17.03%

$102,741.00 $32,438.00 $28,135.95 -$4,302.0511 36 3 3663 RENT-JUBILEE HALL -$800.00 -$201.00 -$1,122.17 -$921.17 458.29%11 36 3 3683 LEASE -HISTORICAL SOCIETY $0.00 $0.00 -$10.00 -$10.00

-$800.00 -$201.00 -$1,132.17 -$931.17$101,941.00 $32,237.00 $27,003.78 -$5,233.22

Libraries Total

Other Culture Total

Page 11 of 17



12 37 3 3841 REGIONAL ROAD GROUP -$659,170.00 -$329,585.00 -$306,740.64 $22,844.36 -6.93%12 37 3 3855 ROADS TO RECOVERY -$1,001,488.00 -$250,372.00 -$464,254.00 -$213,882.00 85.43%12 37 3 3981 CONTRIBUTION -$200,000.00 $0.00 $0.00 $0.00

-$1,860,658.00 -$579,957.00 -$770,994.64 -$191,037.6412 37 4 3760 ROAD CONSTRUCTION $2,109,524.00 $215,229.00 $185,290.82 -$29,938.18 -13.91%12 37 4 3770 DRAINAGE - CONSTRUCTION $167,978.95 $18,750.00 $0.00 -$18,750.00 -100.00%12 37 4 3800 OTHER INFASTRUCTURE $0.00 $0.00 $999.80 $999.8012 37 4 3850 FOOTPATH/CYCLEWAY CONST. $75,000.00 $18,750.00 $0.00 -$18,750.00 -100.00%

$2,352,502.95 $252,729.00 $186,290.62 -$66,438.38$491,844.95 -$327,228.00 -$584,704.02 -$257,476.02

12 38 2 3720 DEPRECIATION- BRIDGES $138,335.00 $34,584.00 $0.00 -$34,584.00 -100.00%12 38 2 37A2 ABC ALLOCATIONS $324,686.00 $81,171.00 $67,424.72 -$13,746.28 -16.93%12 38 2 3902 DEPRECIATION $8,389.00 $2,097.00 $0.00 -$2,097.00 -100.00%12 38 2 3920 SIGNAGE & STREET FURN MTC $84,000.00 $28,028.00 $20,371.42 -$7,656.58 -27.32%12 38 2 3922 TRAINEE $40,000.00 $10,002.00 $0.00 -$10,002.00 -100.00%12 38 2 3950 COUNTRY ROADS MAINTENANCE $731,092.00 $159,757.00 $155,166.75 -$4,590.25 -2.87%12 38 2 3960 URBAN ROAD MAINTENANCE $340,199.96 $104,828.96 $30,924.20 -$73,904.76 -70.50%12 38 2 3980 DRAINAGE MAINTENANCE TOWN $166,800.28 $48,107.28 $15,459.69 -$32,647.59 -67.86%12 38 2 3990 FOOTPATHS $140,000.00 $28,746.00 $56,004.89 $27,258.89 94.83%12 38 2 4000 STREET LIGHTING $170,000.00 $38,238.00 $41,605.94 $3,367.94 8.81%12 38 2 4010 STREET CLEANING $117,000.00 $29,363.00 $32,065.24 $2,702.24 9.20%12 38 2 4012 DEPRECIATION - ROADS $3,758,401.00 $939,600.00 $0.00 -$939,600.00 -100.00%12 38 2 4022 DEPRECIATION - FOOTPATHS $44,812.00 $11,202.00 $0.00 -$11,202.00 -100.00%12 38 2 4030 DEPOT MTCE $51,129.00 $19,214.00 $14,753.55 -$4,460.45 -23.21%12 38 2 4032 DEPRECIATION - DRAINAGE $58,381.00 $14,595.00 $0.00 -$14,595.00 -100.00%12 38 2 4042 DEPRECIATION - CAR PARKS $55,258.00 $13,815.00 $0.00 -$13,815.00 -100.00%12 38 2 4061 FLOOD MITIGATION - LEVEE CONSTRUCTION $38,251,597.00 $9,562,899.00 $5,545,215.48 -$4,017,683.52 -42.01%12 38 2 4080 DEPRECIATION ROADS $7,015.00 $1,755.00 $0.00 -$1,755.00 -100.00%

$44,487,095.24 $11,128,002.24 $5,978,991.88 -$5,149,010.3612 38 3 3765 GRANT - FLOOD MITIGATION WORKS -$9,750,000.00 -$4,500,000.00 $0.00 $4,500,000.00 -100.00%12 38 3 4091 MRWA DIRECT GRANT -$207,000.00 -$207,000.00 $0.00 $207,000.00 -100.00%12 38 3 4101 STREET LIGHTING -$19,000.00 $0.00 $0.00 $0.0012 38 3 4121 MRD SWEEPING -$3,850.00 $0.00 -$3,000.00 -$3,000.0012 38 3 4131 MRD MEDIAN/VERGES -$4,000.00 $0.00 -$4,000.00 -$4,000.00

-$9,983,850.00 -$4,707,000.00 -$7,000.00 $4,700,000.00$34,503,245.24 $6,421,002.24 $5,971,991.88 -$449,010.36

12 39 3 41X2 PROFIT PLANT GENERAL -$76,029.00 $0.00 $0.00 $0.00

Const Streets, Roads And Bridges Total

Mtce Streets Roads And Bridges Total

Page 12 of 17



-$76,029.00 $0.00 $0.00 $0.0012 39 4 4144 PLANT & EQUIP (RD PLANT) $760,200.00 $0.00 $0.00 $0.00

$760,200.00 $0.00 $0.00 $0.00$684,171.00 $0.00 $0.00 $0.00

12 42 2 4092 DEPRECIATION (AIRPORT) $39,599.00 $9,900.00 $0.00 -$9,900.00 -100.00%12 42 2 40A2 INFRASTRUCTURE-DEPN $60,056.00 $15,015.00 $0.00 -$15,015.00 -100.00%12 42 2 40G2 DONATION FLYING DOCTORS $10,000.00 $0.00 $0.00 $0.0012 42 2 4132 INSURANCE $42,649.00 $21,324.00 $23,445.53 $2,121.53 9.95%12 42 2 4182 BUILDING MAINTENANCE $89,000.00 $22,251.00 $31,251.15 $9,000.15 40.45%12 42 2 4192 GROUNDS MAINTENANCE $19,000.00 $2,903.00 $724.57 -$2,178.43 -75.04%12 42 2 41B2 AIRPORT SERVICES MTCE CONTRACT $210,000.00 $52,500.00 $28,736.00 -$23,764.00 -45.26%12 42 2 41E2 ABC ALLOCATIONS $84,095.00 $21,024.00 $17,468.58 -$3,555.42 -16.91%12 42 2 41L2 AIRSIDE MAINTENANCE $40,000.00 $5,600.00 $27,676.81 $22,076.81 394.23%12 42 2 41T2 LEGAL COSTS $1,000.00 $249.00 $0.00 -$249.00 -100.00%

$595,399.00 $150,766.00 $129,302.64 -$21,463.3612 42 3 4113 OTHER REIMBURSEMENTS ETC -$20,000.00 -$3,786.00 -$1,800.32 $1,985.68 -52.45%12 42 3 4123 LEASE PAYMENTS-POST GST -$32,000.00 -$8,001.00 -$18,898.54 -$10,897.54 136.20%12 42 3 4163 LANDING FEES - MILITARY -$500.00 -$254.00 -$175.20 $78.80 -31.02%12 42 3 4173 LANDING FEES -$280,000.00 -$69,999.00 -$33,227.25 $36,771.75 -52.53%12 42 3 4183 PAX FEES -$430,000.00 -$107,499.00 -$46,781.88 $60,717.12 -56.48%12 42 3 4603 R.A.D.S - GRANT -$739,670.00 $0.00 $0.00 $0.00

-$1,502,170.00 -$189,539.00 -$100,883.19 $88,655.8112 42 4 4124 INFRASTRUCTURE $797,210.00 $238,689.00 $54,154.50 -$184,534.50 -77.31%

$797,210.00 $238,689.00 $54,154.50 -$184,534.50-$109,561.00 $199,916.00 $82,573.95 -$117,342.05

12 43 2 5332 INTEREST ON LOANS $17,778.00 $1,011.00 -$775.46 -$1,786.46 -176.70%$17,778.00 $1,011.00 -$775.46 -$1,786.46

12 43 4 5344 LOANS PRINCIPAL REPAYMENT $147,646.00 $14,167.00 $0.00 -$14,167.00 -100.00%$147,646.00 $14,167.00 $0.00 -$14,167.00

12 43 5 4185 LOAN FUND - PLANT -$785,000.00 $0.00 $0.00 $0.00-$785,000.00 $0.00 $0.00 $0.00-$619,576.00 $15,178.00 -$775.46 -$15,953.46

13 44 2 2762 NOXIOUS WEED CONTROL $20,000.00 $0.00 $0.00 $0.0013 44 2 4212 FRUIT FLY BAITING CONTROL $181,079.00 $45,270.00 $836.84 -$44,433.16 -98.15%13 44 2 5142 ABC ALLOCATIONS $15,183.00 $3,795.00 $3,172.47 -$622.53 -16.40%

$216,262.00 $49,065.00 $4,009.31 -$45,055.6913 44 3 4233 FRUIT FLY SPECIFIED AREA RATE -$170,155.00 -$169,730.00 -$170,955.00 -$1,225.00 0.72%

Road Plant Purchases Total

Plant Purchase & Disposal Total

Aerodromes Total

Page 13 of 17



-$170,155.00 -$169,730.00 -$170,955.00 -$1,225.00$46,107.00 -$120,665.00 -$166,945.69 -$46,280.69

13 45 2 4202 MERCHANDISE PURCHASES - VC $324,000.00 $81,000.00 $152,507.41 $71,507.41 88.28%13 45 2 4222 VC EMPLOYMENT COSTS $143,881.00 $39,267.00 $39,130.15 -$136.85 -0.35%13 45 2 4262 AREA PROMOTION/IMPROVMENT $25,000.00 $6,249.00 $10,399.49 $4,150.49 66.42%13 45 2 4302 TOURIST RESERVES MAINTENANCE $5,720.00 $2,862.00 $0.00 -$2,862.00 -100.00%13 45 2 43A2 DEPRECIATION (TOURISM) $145.00 $36.00 $0.00 -$36.00 -100.00%13 45 2 45A2 ABC ALLOCATIONS $78,257.00 $19,563.00 $16,263.84 -$3,299.16 -16.86%13 45 2 5152 TOURIST DEVELOPMENT OFFICER $50,092.00 $13,678.00 $10,933.68 -$2,744.32 -20.06%13 45 2 7002 SUBSCRIPTIONS/REGISTRATION FEES $3,200.00 $801.00 $700.00 -$101.00 -12.61%13 45 2 7012 MINOR EQUIPMENT - VISITORS CENTRE $15,000.00 $3,750.00 $1,552.86 -$2,197.14 -58.59%13 45 2 7022 VISITORS CENTRE BUILDING MTCE $35,700.00 $8,931.00 $2,742.56 -$6,188.44 -69.29%13 45 2 7032 VISITORS CENTRE - OTHER EXPENSES $2,000.00 $501.00 $538.60 $37.60 7.50%

$682,995.00 $176,638.00 $234,768.59 $58,130.5913 45 3 3073 INCOME BLOWHOLES CAMPING -$50,000.00 -$16,940.00 -$26,653.64 -$9,713.64 57.34%13 45 3 3083 INCOME GLADSTONE CAMPING -$10,000.00 -$9,435.00 $0.00 $9,435.00 -100.00%13 45 3 4253 OTHER GRANTS & CONTRIBUTI -$25,000.00 -$2,162.00 -$12,500.00 -$10,338.00 478.17%13 45 3 4323 REIMBURSEMENTS $0.00 $0.00 -$135.23 -$135.2313 45 3 4393 VC INCOME - SERVICES AND MARKETS -$10,000.00 -$2,499.00 $0.00 $2,499.00 -100.00%13 45 3 7003 MERCHANDISE SALES - INCOME -$46,000.00 -$11,499.00 -$23,832.02 -$12,333.02 107.25%13 45 3 7013 OPERATOR MEMBERSHIP FEES -$20,000.00 -$5,001.00 $0.00 $5,001.00 -100.00%13 45 3 7023 PUBLIC INTERNET USE - INCOME -$5,000.00 -$1,251.00 -$3,080.09 -$1,829.09 146.21%13 45 3 7033 VC INCOME - COMMISSIONS -$40,000.00 -$9,999.00 -$23,296.29 -$13,297.29 132.99%13 45 3 7043 VC INCOME - TOURISM BOOKING SALES -$280,000.00 -$69,999.00 -$107,375.05 -$37,376.05 53.40%

-$486,000.00 -$128,785.00 -$196,872.32 -$68,087.32$196,995.00 $47,853.00 $37,896.27 -$9,956.73

13 46 2 4352 EMPLOYEE COSTS $242,885.00 $65,629.00 $34,362.51 -$31,266.49 -47.64%13 46 2 4382 VEHICLE OPERATING EXP $20,000.00 $5,001.00 $5,316.76 $315.76 6.31%13 46 2 4392 SUBSCRIPTIONS $4,000.00 $999.00 $376.36 -$622.64 -62.33%13 46 2 43D2 ABC ALLOCATIONS $54,428.00 $13,608.00 $11,284.32 -$2,323.68 -17.08%13 46 2 4422 TELEPHONE $900.00 $225.00 $59.38 -$165.62 -73.61%13 46 2 4442 INSURANCE $983.00 $492.00 $551.21 $59.21 12.03%13 46 2 4452 ADVERTISING $500.00 $126.00 $284.37 $158.37 125.69%13 46 2 4492 RELIEF BUILDING SURVEYOR/CONTRACTOR $5,000.00 $1,251.00 $0.00 -$1,251.00 -100.00%13 46 2 4532 LOSS ON SALE ASSET-BUILDI $2,165.00 $0.00 $0.00 $0.0013 46 2 4582 STRUCTUAL ADVICE $14,000.00 $0.00 $0.00 $0.00

$344,861.00 $87,331.00 $52,234.91 -$35,096.09

Tourism And Area Promotion Total

Rural Services Total

Page 14 of 17



13 46 3 4463 BUILDING LICENCE FEES -$44,000.00 -$11,001.00 -$18,020.90 -$7,019.90 63.81%13 46 3 4473 DEMOLITION FEES -$1,000.00 -$249.00 $0.00 $249.00 -100.00%13 46 3 4503 PLANS/OTHER -$4,000.00 -$999.00 -$648.38 $350.62 -35.10%13 46 3 4513 SWIMMING POOL INSPECTIONS -$1,100.00 -$1,100.00 -$1,168.75 -$68.75 6.25%13 46 3 4523 REIMBURSEMENTS -$1,000.00 -$249.00 $0.00 $249.00 -100.00%

-$51,100.00 -$13,598.00 -$19,838.03 -$6,240.0313 46 4 4554 PLANT & EQUIP (BLDG) $47,000.00 $0.00 $0.00 $0.00

$47,000.00 $0.00 $0.00 $0.00$340,761.00 $73,733.00 $32,396.88 -$41,336.12

13 49 2 4562 EMPLOYMENT COSTS $57,665.00 $15,473.00 $14,192.52 -$1,280.48 -8.28%13 49 2 4572 ECONOMIC DEVELOPMENT - OTHER $297,165.00 $74,292.00 $33,400.44 -$40,891.56 -55.04%13 49 2 45B2 ECONOMIC DEVELOPMENT STRATEGIC PLANNING $50,000.00 $12,501.00 $0.00 -$12,501.00 -100.00%

$404,830.00 $102,266.00 $47,592.96 -$54,673.0413 49 3 5463 GOVERNMENT GRANTS -$120,000.00 $0.00 $0.00 $0.00

-$120,000.00 $0.00 $0.00 $0.00$284,830.00 $102,266.00 $47,592.96 -$54,673.04

14 50 2 3842 ABC ALLOCATIONS $9,343.00 $2,337.00 $1,927.57 -$409.43 -17.52%14 50 2 4632 PRIVATE WORKS/REINSTATEME $20,000.00 $5,001.00 $7,163.75 $2,162.75 43.25%

$29,343.00 $7,338.00 $9,091.32 $1,753.3214 50 3 4683 PRIVATE WORKS/REINSTATEMENTS -$30,000.00 -$7,500.00 -$1,549.19 $5,950.81 -79.34%

-$30,000.00 -$7,500.00 -$1,549.19 $5,950.81-$657.00 -$162.00 $7,542.13 $7,704.13

14 52 2 4722 STAFF TRAINING & MEETINGS $30,000.00 $9,482.00 $6,725.59 -$2,756.41 -29.07%14 52 2 4732 ENGINEERING EMPLOYEE COSTS $663,185.00 $180,966.00 $164,161.67 -$16,804.33 -9.29%14 52 2 4752 CONSULTING CONTINGENCY $10,000.00 $2,452.00 $8,914.14 $6,462.14 263.55%14 52 2 4772 TELEPHONE $10,000.00 $2,028.00 $2,039.65 $11.65 0.57%14 52 2 4842 ADVERTISING $8,000.00 $1,508.00 $484.90 -$1,023.10 -67.84%14 52 2 4852 SUPERANNUATION (CREW) $87,000.00 $23,422.00 $27,375.24 $3,953.24 16.88%14 52 2 4872 ANNUAL LEAVE & LOADING $89,000.00 $16,990.00 $27,703.51 $10,713.51 63.06%14 52 2 4882 INSURANCE ON WORKS $20,368.00 $10,184.00 $10,180.02 -$3.98 -0.04%14 52 2 4892 STORE EXPENSES $500.00 $126.00 $189.34 $63.34 50.27%14 52 2 48A2 WORKERS COMP PREMIUM $56,942.00 $28,471.00 $28,555.36 $84.36 0.30%14 52 2 48B2 SOFTWARE LICENCE $8,052.00 $8,052.00 $5,688.00 -$2,364.00 -29.36%14 52 2 48C2 ENGINEERING EQUIPMENT $10,000.00 $2,499.00 $29.46 -$2,469.54 -98.82%14 52 2 4902 PROTECTIVE CLOTHING & EQUIP $23,500.00 $13,778.00 $953.00 -$12,825.00 -93.08%14 52 2 4912 VEHICLE OPERATING EXPENSE $75,000.00 $21,578.00 $24,858.46 $3,280.46 15.20%14 52 2 4932 LONG SERVICE LEAVE $0.00 $0.00 $9,686.20 $9,686.20

Building Control Total

Other Economic Services Total

Private Works Total

Page 15 of 17



14 52 2 4942 RECRUITMENT/RELOCATION/REMOVAL $10,000.00 $0.00 $0.00 $0.0014 52 2 4952 LESS ALLOC WORKS/SERVICES -$1,178,737.00 -$317,352.00 -$274,012.68 $43,339.32 -13.66%14 52 2 4962 RISK MANAGEMENT OSH $0.00 $0.00 $0.00 $0.0014 52 2 4972 SICK PAY $35,000.00 $8,751.00 $11,909.86 $3,158.86 36.10%14 52 2 4982 PUBLIC HOLIDAYS $35,000.00 $0.00 $0.00 $0.0014 52 2 4992 DEPRECIATION (ENGINEERING $6,690.00 $1,674.00 $0.00 -$1,674.00 -100.00%14 52 2 49T2 PRE-EMPLOYMENT MEDICALS $1,000.00 $252.00 $0.00 -$252.00 -100.00%14 52 2 5922 LEGAL EXPENSES $2,000.00 $0.00 $0.00 $0.00

$2,500.00 $14,861.00 $55,441.72 $40,580.7214 52 3 4973 REIMBURSEMENTS -$1,000.00 -$249.00 -$5,000.00 -$4,751.00 1908.03%14 52 3 5003 EMPLOYEE REIMBURSEMENTS -$500.00 -$126.00 -$822.91 -$696.91 553.10%

-$1,500.00 -$375.00 -$5,822.91 -$5,447.91$1,000.00 $14,486.00 $49,618.81 $35,132.81

14 53 2 5002 FUEL & OIL $170,000.00 $39,389.00 $30,600.67 -$8,788.33 -22.31%14 53 2 5012 TYRES $20,000.00 $5,038.00 $4,074.92 -$963.08 -19.12%14 53 2 5022 PARTS $0.00 $0.00 $57,398.35 $57,398.3514 53 2 5032 WAGES-REPAIRS AND MAINTCE $80,000.00 $19,998.00 $18,661.74 -$1,336.26 -6.68%14 53 2 5042 INSURANCES & LICENCES $50,000.00 $50,000.00 $44,387.10 -$5,612.90 -11.23%14 53 2 5052 EXPENDABLE TOOLS $7,000.00 $569.00 $1,219.09 $650.09 114.25%14 53 2 5062 LESS ALLOC WORKS/SERVICES -$673,446.00 -$181,313.00 -$106,680.10 $74,632.90 -41.16%14 53 2 5082 PLANT DEPRECIATION $280,873.00 $70,218.00 $0.00 -$70,218.00 -100.00%14 53 2 5092 LESS DEPRN ALLOC WKS/SERV -$69,427.00 -$18,693.00 -$15,896.50 $2,796.50 -14.96%14 53 2 50A2 EXTERNAL PLANT REPAIRS & PARTS $140,000.00 $35,001.00 $0.00 -$35,001.00 -100.00%

$5,000.00 $20,207.00 $33,765.27 $13,558.2714 53 3 5001 REIMBURSEMENT - LICENSES/FUEL (FBT) -$2,000.00 -$833.00 $0.00 $833.00 -100.00%14 53 3 5123 DIESEL FUEL REBATE -$3,000.00 -$750.00 -$677.00 $73.00 -9.73%

-$5,000.00 -$1,583.00 -$677.00 $906.00$0.00 $18,624.00 $33,088.27 $14,464.27

14 55 2 5130 WAGES AND SALARIES $4,524,313.00 $1,218,084.00 $1,137,630.34 -$80,453.66 -6.60%14 55 2 5160 ROSTERED DAY OFF $0.00 $0.00 $375.30 $375.3014 55 2 5170 LESS ALLOC WAGES/SALARIES -$4,524,313.00 -$1,218,084.00 -$1,137,630.34 $80,453.66 -6.60%14 55 2 5180 JURY DUTY $1,000.00 $249.00 $0.00 -$249.00 -100.00%

$1,000.00 $249.00 $375.30 $126.3014 55 3 5181 REIMB WORKERS COMPENSATN -$4,000.00 $0.00 $0.00 $0.00

-$4,000.00 $0.00 $0.00 $0.00-$3,000.00 $249.00 $375.30 $126.30

14 56 2 9992 SUSPENSE $0.00 $0.00 -$16,158.00 -$16,158.00

Public Works Overheads Total

Plant Operation Costs Total

Salaries And Wages Total

Page 16 of 17



$0.00 $0.00 -$16,158.00 -$16,158.0014 56 3 5033 REIMBURSEMENTS - JURY DUTY -$1,000.00 -$249.00 $0.00 $249.00 -100.00%14 56 3 5343 ROYALTIES FOR REGIONS $0.00 $0.00 $0.00 $0.0014 56 3 5393 PROFIT ON SALE OF ASSET -$746,304.00 $0.00 $0.00 $0.00

-$747,304.00 -$249.00 $0.00 $249.00-$747,304.00 -$249.00 -$16,158.00 -$15,909.00

14 57 2 3475 TFR TO LAND & INFRASTRUCTURE DEVELOPMENT $570,000.00 $0.00 $0.00 $0.0014 57 2 5330 TFR TO STAFF HOUSING RES $620,000.00 $0.00 $357,698.79 $357,698.7914 57 2 5350 TFR TO UNSPENT GRANTS RESERVE $9,750,000.00 $4,500,000.00 $0.00 -$4,500,000.00 -100.00%14 57 2 5442 INTEREST TRANS TO RESERVE $1,200,000.00 $300,000.00 $171,708.77 -$128,291.23 -42.76%14 57 2 5460 TFR TO ASSET MANAGEMENT RESERVE $25,000.00 $0.00 $0.00 $0.00

$12,165,000.00 $4,800,000.00 $529,407.56 -$4,270,592.4414 57 3 0583 TRANS FROM LEAVE RESERVE -$20,000.00 $0.00 $0.00 $0.0014 57 3 2013 TRANS FROM UNSPENT GRANTS RESERVE -$40,151,295.00 $0.00 -$5,545,215.48 -$5,545,215.4814 57 3 2103 TRANS FROM FASCINE MTCE RESERVE -$250,000.00 $0.00 $0.00 $0.0014 57 3 2443 TRANS FROM STAFF HOUSING -$385,000.00 $0.00 $0.00 $0.0014 57 3 2493 TRANS FROM CIVIC CENTRE -$100,000.00 $0.00 $0.00 $0.0014 57 3 2513 TRANS FROM SURGE/FASCINE WALL -$300,000.00 $0.00 $0.00 $0.0014 57 3 4765 TRANS FROM TPS RESERVE -$22,000.00 $0.00 $0.00 $0.00

-$41,228,295.00 $0.00 -$5,545,215.48 -$5,545,215.48-$29,063,295.00 $4,800,000.00 -$5,015,807.92 -$9,815,807.92

$8,403,150.75 $9,404,742.80 -$2,840,001.93 #############

Unclassified Total

Grand Total

Transfers To Other Funds Total

Page 17 of 17

Shire of CARNARVON Capital Accounts as at 30/09/2013


04 05 4 0564 PLANT & EQUIP (ADMIN) $142,000.00 $0.00 $0.00 $0.0004 05 4 0584 LAND & BUILDINGS $0.00 $0.00 $0.00 $0.00

$142,000.00 $0.00 $0.00 $0.00

$142,000.00 $0.00 $0.00 $0.0005 07 4 0964 LAND & BUILDINGS $10,000.00 $0.00 $0.00 $0.0005 07 4 0984 FURN & EQUIP (ANIMAL CTL) $10,000.00 $10,000.00 $0.00 -$10,000.00 -100.00%05 07 4 0994 PLANT & EQUIPMENT $38,704.00 $0.00 $0.00 $0.00

$58,704.00 $10,000.00 $0.00 -$10,000.00

$58,704.00 $10,000.00 $0.00 -$10,000.0009 23 4 0544 LOANS PRINCIPAL REPAYMENT $8,610.00 $2,104.00 $2,104.35 $0.35 0.02%09 23 4 2974 LAND & BUILDINGS $385,000.00 $300,000.00 $0.00 -$300,000.00 -100.00%

$393,610.00 $302,104.00 $2,104.35 -$299,999.65

$393,610.00 $302,104.00 $2,104.35 -$299,999.6510 25 4 2314 BROWNS RANGE TIP $394,290.00 $394,290.00 $94,500.00 -$299,790.00 -76.03%

$394,290.00 $394,290.00 $94,500.00 -$299,790.00

$394,290.00 $394,290.00 $94,500.00 -$299,790.0011 32 4 3154 LAND & BUILDINGS $350,000.00 $0.00 $0.00 $0.00

$350,000.00 $0.00 $0.00 $0.00

$350,000.00 $0.00 $0.00 $0.0011 33 4 3274 PLANT & EQUP SWIM POOL $19,000.00 $19,000.00 $0.00 -$19,000.00 -100.00%

$19,000.00 $19,000.00 $0.00 -$19,000.00

$19,000.00 $19,000.00 $0.00 -$19,000.0011 34 4 3344 PLANT AND EQUIPMENT MUNI $30,580.00 $0.00 $0.00 $0.0011 34 4 3690 PARKS OVALS AND RESERVES - INF $200,000.00 $0.00 $0.00 $0.0011 34 4 3764 LAND & BUILDINGS $10,042,122.00 $1,762,353.00 $1,706,398.65 -$55,954.35 -3.17%

$10,272,702.00 $1,762,353.00 $1,706,398.65 -$55,954.35

$10,272,702.00 $1,762,353.00 $1,706,398.65 -$55,954.3511 35 4 3434 LAND & BUILDINGS LIBRARY/ART GALLERY $766,783.00 $383,391.00 $579,795.91 $196,404.91 51.23%11 35 4 3504 LOANS PRINCIPAL REPAYMENT $63,040.00 $15,355.00 $15,354.81 -$0.19 0.00%

$829,823.00 $398,746.00 $595,150.72 $196,404.72

$829,823.00 $398,746.00 $595,150.72 $196,404.7212 37 4 3760 ROAD CONSTRUCTION $2,109,524.00 $215,229.00 $185,290.82 -$29,938.18 -13.91%12 37 4 3770 DRAINAGE - CONSTRUCTION $167,978.95 $18,750.00 $0.00 -$18,750.00 -100.00%12 37 4 3800 OTHER INFASTRUCTURE $0.00 $0.00 $999.80 $999.8012 37 4 3850 FOOTPATH/CYCLEWAY CONST. $75,000.00 $18,750.00 $0.00 -$18,750.00 -100.00%

$2,352,502.95 $252,729.00 $186,290.62 -$66,438.38

Administration General Total

Sanitation/Refuse Site Total

Council Staff Total

Law Enforcement Total

Libraries Total

Other Recreation And Sport Total

Swimming Areas And Beaches Total

Public Halls & Civic Centres Total

Page 1 of 2

Shire of CARNARVON Capital Accounts as at 30/09/2013


$2,352,502.95 $252,729.00 $186,290.62 -$66,438.3812 39 4 4144 PLANT & EQUIP (RD PLANT) $760,200.00 $0.00 $0.00 $0.00

$760,200.00 $0.00 $0.00 $0.00

$760,200.00 $0.00 $0.00 $0.0012 42 4 4124 INFRASTRUCTURE $797,210.00 $238,689.00 $54,154.50 -$184,534.50 -77.31%

$797,210.00 $238,689.00 $54,154.50 -$184,534.50

$797,210.00 $238,689.00 $54,154.50 -$184,534.5012 43 4 5344 LOANS PRINCIPAL REPAYMENT $147,646.00 $14,167.00 $0.00 -$14,167.00 -100.00%

$147,646.00 $14,167.00 $0.00 -$14,167.00

$147,646.00 $14,167.00 $0.00 -$14,167.0013 46 4 4554 PLANT & EQUIP (BLDG) $47,000.00 $0.00 $0.00 $0.00

$47,000.00 $0.00 $0.00 $0.00

$47,000.00 $0.00 $0.00 $0.00

$16,564,687.95 $3,392,078.00 $2,638,598.84 -$753,479.16

Aerodromes Total

Road Plant Purchases Total

Const Streets, Roads And Bridges Total

Grand Total

Building Control Total

Plant Purchase & Disposal Total

Page 2 of 2

8.2.3 INVESTMENTS AS AT 30 SEPTEMBER 2013 File No 2F0502 Location/Address ‐ Name of Applicant ‐ Author Sa Toomalatai, Manager Finance Financial Interest ‐ Date of Report 23 October 2013 Summary To seek Council’s endorsement of surplus funds invested to 30 September 2013 Background The attached monthly report on investments (Schedule No. 8.2.3) has been compiled in accordance with the reporting framework included as part of Council’s investment policy. Statutory Environment Section 6.14 of the Local Government Act 1995 grants Council the power to invest surplus funds. Policy Implications The investment report is produced in accordance with Council’s investment policy. Financial Implications ‐ Strategic Implications Strategy 5.4.2 of the Shire of Carnarvon Plan for the Future 2007‐2010 requires the maintenance of a high standard of financial management. Voting Requirements Simple Majority Comment ‐ OFFICER’S RECOMMENDATION That the report on investments held as at 30 September 2013 be received. ………………………………… (Author) …………………………………..(Manager/CEO)

Fund Amount Type Interest Term Maturity Date Invested with

Municipal 6,565,841.54 Online Cash Management 4.50% On call On call ANZ Bank

Trust 221,421.13 Cash Management Daily return On call On call ANZ Bank

Reserves 270.99 Cash Management Daily return On Call On Call ANZ Bank3,136,941.80 Online Cash Management 4.50% On Call On Call ANZ Bank

Short Term Investments 17,846,089.62 Term Deposit 2.45% 30 Days 01.10.2013 WA Treasury Corp5,301,236.68 Term Deposit 3.64% 90 Days 15.12.2013 ANZ Bank

33,071,801.76

SHIRE OF CARNARVONINVESTMENTS HELD AS AT 30 SEPTEMBER 2013

8.2.4 CARNARVON HERITAGE GROUP

File No 2F0511

Location/Address Carnarvon Shire Name of Applicant Carnarvon Heritage Group Author Charlie Brown, Director Corporate & Community Services Financial Interest Nil Date of Report 29TH October 2013 Summary To consider a request from the Carnarvon Heritage Group. The group is requesting council waive water charges from the commencement of their lease July 2007, until April 2012, when they advised council that the new toilets had been commissioned. Background The Carnarvon Heritage Group signed a lease with council for Lot 1231 on Deposited Plan 216524 and being the whole of the land comprised in record of qualified certificate of crown land title volume LR3023 folio 830. (Figure 1)

(Figure 1) Statutory Environment Policy Implications Consultation Consultation with Carnarvon Heritage Group

Financial Implications Should council agree to write off the debt, a loss of income would occur. Strategic Implications

Outcome 1.1 Increased tourism within the region

Promote and support local and regional tourism initiatives.

Facilitate the opportunities and funding options for niche tourism products and experiences.

Implement and regularly review the tourism strategy for the Carnarvon Shire.

Enhance and maintain existing Shire tourism facilities (also refer to 2.6.1).

Voting Requirements Absolute Majority Comment The Carnarvon Heritage Group has after a meeting with myself and Councillor Gibbings, requested the following;

That the lease agreement for the lighthouse keepers cottage museum reserve be amended to remove responsibility upon CHG from water costs prior to 24 April 2012

Shire accept reimbursement from CHG for the most recently received 24th April 2012 to 23rd April 2013 account as April 2012 was the approximate time that the CGH had committed to providing new public toilets in the Interpretive Centre and to which Council made a Capital contribution.

Council to Transfer the service meter and cost responsibility to CHG in 2014 in time for the opening of the Interpretive Centre.

Although the toilets sits within the leased lot no water charges were raised to the Carnarvon Heritage Group as it was believed, without reference to the plan that the lot followed the fence line which places the toilets outside the leased lot. This being so no reference can be found that this matter was referred back to council and only came to light in late 2009 when, due to a burst water pipe an excessive large bill was received by council. The officer at the time, after checking the lease then sought reimbursement of this and future accounts from the Carnarvon Heritage Group in accordance with the signed lease. Council has previously resolved to write off 50% ($3082.83) of the account that related to the period of the burst pipe, whilst their current application involves a further amount of $19,980.91 Council have currently committed funding of $111,000.00 over the current and next two financial years as well as previous contributions of $335,455 over the past five years to the Carnarvon Heritage Group. OFFICER’S RECOMMENDATION That council

1. agree to write of the debt of $19,980.91 owing by the Carnarvon Heritage Group. 2. The current lease be amended to reflect water charges until April 2012 be borne by council.

3. Water corporation be requested to transfer the service to the Carnarvon Heritage Group. 4. Carnarvon Heritage Group be advised that council will not entertain any further requests for

financial assistance. …………………………………(Author) …………….…..…………(Manager/CEO)

8.2.5 CREDIT CARD POLICY

File No 2F0511

Location/Address Carnarvon Shire Name of Applicant NA Author Charlie Brown, Director Corporate & Community Services Financial Interest Nil Date of Report 29TH October 2013 Summary To update councils Credit Card policy in line with the Local Government Operational Guideline Number 11 Use of Corporate Credit Cards. Background As council are aware there is currently a review in process of all council policies. It is considered prudent to bring this policy to council immediately for adoption. Statutory Environment Policy Implications This agenda item creates a replacement policy Consultation Financial Implications Strategic Implications

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Voting Requirements Absolute Majority Comment It was recently noted that Councils Corporate Credit Card Policy, F001 did not consider all the matters suggested in Local Government Operational Guideline 11 Use of Corporate Credit Card. The proposed policy as present does consider all these matters and is considered appropriate.

OFFICER’S RECOMMENDATION That council adopt proposed policy “F001 Corporate Credit Card” as presented. …………………………………(Author) …………….…..…………(Manager/CEO)

Current Policy

POLICY NUMBER F001 POLICY CORPORATE CREDIT CARD DEPARTMENT FINANCE COUNCIL RESOLUTION Amended by Council FC 20/2/07 – 27 February 2007

A corporate credit card will be issued to the Chief Executive Officer and designated Senior Employees of the Shire of Carnarvon to expedite authorised business expenditures on behalf of the Shire, therefore improving administrative practices and effective cash management. Definitions Credit Cards – is defined as a facility allowing the card holder to pay for goods and services on credit. Business Expenses – is defined as any expense necessary to the conduct of the business or is allowed under the terms of the employee’s contractive employment with the Shire or relevant Council policies. Personal Expense – is defined as any expense not of a business nature. Corporate Credit Card Purchasing 1. The Chief Executive Officer and designated Senior Employees only to use the corporate

credit card for business expense purchasing of goods and services on behalf of the Shire of Carnarvon.

2. Cash withdrawals are strictly prohibited. 3. The corporate credit card credit limit will be set by Council and reviewed as required.

The current limit on the Shire of Carnarvon corporate credit card is $4000. 4. Personal expenditure on the Shire of Carnarvon’s corporate credit card is strictly

prohibited. 5. All purchases by the Shire of Carnarvon’s corporate credit card must be accompanied by

an appropriate tax invoice/receipt to ensure the Shire is able to claim all input tax credits in accordance with the requirements with the Australian Taxation Office.

6. In the event individual invoices/receipts are not available then the corporate credit card statement of expenditure is to be utilised to claim income tax credits under the condition that this statement complies with the Australian Taxation Office requirements.

Reporting Requirements 1. The Shire of Carnarvon corporate credit card statement of expenditure is to be endorsed

by the incurring officer and in doing so, acknowledges that all expenditure incurred was in accordance with this policy.

2. The endorsed credit card statement of expenditure is to be further endorsed by 3. The Manager, Corporate Services, and clearly identified in the monthly Accounts for

Payment as a ‘Credit Card Payment’.

General Conditions 1. The Chief Executive Officer and designated Senior Employees must surrender their Shire

of Carnarvon credit cards upon cessation of duties as Chief Executive Officer or as a Senior Employee, or at such other time and under such conditions as determined by the Council.

2. All corporate credit card incentives (eg. Fly buys) are not to be acquired or accumulated by the Chief Executive Officer and designated Senior Employees for their personal use or gain.

Any such credit card incentives associated with the Shire of Carnarvon’s corporate credit

card are to be utilised for the benefit of the Shire of Carnarvon’s business expense operations only.

3. All expired Shire of Carnarvon corporate credit cards are to be destroyed by the CEO upon receipt of a new or replacement card.

4. Any breach of this policy is to be reported to Council for information and appropriate action.

Proposed Replacement Policy

POLICY NUMBER F001 POLICY CORPORATE CREDIT CARD DEPARTMENT Corporate & Community Services COUNCIL RESOLUTION 29th October 2013

1. Objective

All cardholders must have either the authority or delegated authority to commit Council to expenditure. The Council must approve Corporate Credit Cardholders.

2. Personal Use

The credit card is for official Council business only and is not to be used to obtain personal items under any circumstances. Breaches may constitute disciplinary action in accordance with Council‘s policies, the immediate withdrawal of the facility and possible action under the Criminal Code.

3. Use by Persons other than the Cardholder

Cardholders must not allow their card to be used by other persons per condition 18 of the Visa Business Card Conditions of Use, even in absences. This is to ensure that the cardholder has full responsibility for the use of the card and breaches of this condition will result in the Council being liable for any unauthorised transactions.

4. Corporate Credit Cardholder Responsibilities

4.1 Ensure corporate credit cards are maintained in a secure manner and

guarded against improper use.

4.2 Corporate credit cards are to be used only for Council official activities, there is no approval given for any private use.

4.3 All documentation regarding a corporate credit card transaction is to be

retained by the cardholder and produced as part of the reconciliation procedure.

4.4 Credit limits are not to be exceeded.

4.5 Purchases on the corporate credit card are to be made in accordance with

Shire of Carnarvon - Purchasing Policy.

4.6 Reconciliation is to be completed within 7 days of the date of the corporate credit card statement being issued.

4.7 Corporate credit cards are to be returned to the Director Corporate and Community Services on or before the employee‘s termination date with a full acquittal of expenses.

4.8 All cardholder responsibilities as outlined by the card provider.

5. Corporate Credit Card Reconciliation Procedures

5.1 Corporate Credit Card statement accounts will be issued to the relevant cardholder

who will, within 7 days, acquit the transactions on the account. A template is attached to this policy identifying the reconciliation requirements.

5.2 Transactions will be supported by a GST invoice stating the type of goods purchased,

amount of goods purchased and the price paid for the goods. The receipt shall meet the requirements of the Goods and Services Tax Act 1999 to enable a GST rebate to be applied.

5.3 Transactions shall be accompanied by a job number for costing purposes.

5.4 If no supporting documentation is available the cardholder will provide a declaration

detailing the nature of the expense and must state on that declaration all expenditure is of a business nature‘. Approval of this expense is referred to the Chief Executive Officer for a decision.

5.5 Should approval of expenses be denied by the Chief Executive Officer

recovery of the expense shall be met by the cardholder.

5.6 The cardholder shall sign and date the credit card statement with supporting documentation attached stating all expenditure is of a business nature.

5.7 A monthly report of all credit card transactions will be included in the

accounts for payment report presented to Council.

6. Use of Cards

Corporate Credit Cards must not be used to purchase fuel products for Council vehicles unless in exceptional circumstances – a fuel card should be used for this purpose where possible.

7. Disputed Transactions

Council is responsible for paying all accounts on the monthly credit card statement and the bank processes a direct debit from Council‘s operating bank account for such.

When a Cardholder believes that charges are incorrect they should first contact the supplier to determine the causes of the discrepancy and if necessary the Creditors Officer will notify the bank in writing.

Any amounts in dispute must be highlighted on the copy of the Cardholders statement and a copy of the written notification to the bank attached.

8. Cancelled Cards

Cancellation of a Credit Card may be necessary where the:

o Cardholder changes job function within Council o Cardholder terminates employment with Council o Council terminates employment with the Cardholder o Card is no longer required o Cardholder has not adhered to set procedures o Misuse of the Credit Card.

9. Review of Corporate Credit Card Use

All receipts and documentation will be reviewed and any expenses that do not appear to represent fair and reasonable business expenses shall be referred to the Chief Executive Officer for a decision.

10. Procedures for Lost, Stolen and Damaged Cards

The loss or theft of a credit card must be immediately reported by the cardholder to the card provider regardless of the time or day discovered. The cardholder must also formally advise the Director Corporate and Community Services of the loss or theft on the next working day.

Advice of a damaged card is to be provided to the Director Corporate and Community Services who will arrange a replacement.

11. Additional Cardholders

The CEO is the primary cardholder for the City and may delegate additional cardholders within the City‘s approved total credit limit.

12. Corporate Credit Cardholder Agreement

I (insert cardholder name) acknowledge and accept the below listed conditions of use of the Shire of Carnarvon Corporate Credit Card:

12.1 Ensure corporate credit cards are maintained in a secure manner and

guarded against improper use.

12.2 Corporate credit cards are to be used only for Shire of Carnarvon official activities, there is no approval given for any private use.

12.3 Ensure no one else uses the credit card.

12.4 All documentation regarding a corporate credit card transaction is to be

retained by the cardholder and produced as part of the reconciliation procedure.

12.5 Credit limits are not to be exceeded.

12.6 Observe all cardholder responsibilities as outlined by the card provider.

12.7 Purchases on the corporate credit card are to be made in accordance with Shire of Carnarvon Purchasing Policy.

12.8 Reconciliation is to be completed within 7 days of the date of credit card

statement being issued on the supplied template.

12.9 Transactions will be supported by a GST invoice stating the type of goods purchased, amount of goods purchased and the price paid for the goods. The receipt shall meet the requirements of the Goods and Services Tax Act 1999 to enable a GST rebate to be applied.

12.10 Transactions shall be accompanied by a job number, cost centre and element type for

costing purposes.

12.11 If no supporting documentation is available the cardholder will provide a declaration detailing the nature of the expense and must state on that declaration all expenditure is of a business nature. Approval of this expense is referred to the Chief Executive Officer for a decision.

12.12 Should approval of expenses be denied by the Chief Executive Officer

recovery of the expense shall be met by the cardholder.

12.13 The cardholder shall sign and date the corporate credit card statement with supporting documentation attached stating all expenditure is of a business nature.

12.14 Lost or stolen cards shall be reported immediately to the card provider and a written

account of the circumstances shall be provided to the Director Corporate and Community Services on the next working day.

12.15 Credit cards are to be returned to the Director Corporate and Community

Services on or before the employees termination date with a full acquittal of expenses.

Failure to comply with any of these requirements could result in the card being withdrawn from the employee. In the event of loss or theft through negligence or failure to comply with the Shire of Carnarvon Corporate Credit Card Policy any liability arising may be passed on to the cardholder.

Signed: (cardholder) Date: (insert date)

Creditor

Description

COA/Job

CC

EM

Corporate Credit Card Reconciliation Template Trans Date

Please attach all invoices to this template, noting the following:

1.must be a valid tax invoice (please contact Creditors if you have any queries regarding this) 2.a job number, cost centre and element type must be allocated for each invoice

3.please state what each invoice is for i.e. flights to Melbourne for Water Conference, lunch for supervisors

4.if item is food/beverage/entertainment related please record who was in attendance i.e. 2 staff members, 4 elected members, 2 others

**If no tax invoice is supplied a declaration of expenditure must be provided for consideration to the Chief Executive Officer. I certify that all the purchases are of

a business nature.

Cardholder Signature: Date_____________________________________

8.2.1 accounts for payment file no - shire of … accounts for payment file no 2f0504...

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