shire of carnarvon agenda papers … of ordinary council meeting the next ordinary meeting of the...

SHIRE OF CARNARVON

AGENDA PAPERS ORDINARY COUNCIL MEETING

22ND MARCH 2016

NOTICE OF ORDINARY COUNCIL MEETING

The next Ordinary Meeting of the Shire of Carnarvon Council will be held on Tuesday 22ND March 2016 in the Shire Council Chambers, Stuart Street Carnarvon, commencing at 8.30am.

Ian D’Arcy

CHIEF EXECUTIVE OFFICER

SHIRE OF CARNARVON DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement

or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or

Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of

reliance by any person or legal entity on any such act, omission or statement or intimation occurring during

Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon

any statement does so at that person's or legal entity's own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any

planning application or application for a licence, any statement or limitation of approval made by a member or officer of

the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval

from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of

Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any

conditions attaching to the decision made by the Shire of Carnarvon in respect of the application.

Ian D’Arcy CHIEF EXECUTIVE OFFICER

AGENDA

1.0 ATTENDANCES & APOLOGIES

2.0 PUBLIC QUESTION TIME

3.0 DECLARATIONS OF INTEREST

4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN

5.0 CONFIRMATION OF MINUTES 5.1 Ordinary Meeting of Council – 23 February 2016 5.2 Audit Committee Meeting – 19th March 2015 5.3 Audit Committee Meeting – 16th March 2016

6.0 PRESENTATIONS, PETITIONS AND MEMORIALS

7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION

8.0 DEPARTMENTAL REPORTS

8.1 GOVERNANCE

8.1.1 Actions Performed Under Delegated Authority .......................................................... 1 8.1.2 Proposed Overflow Caravan Park/Workers Accommodation – Coral Bay ............ 22

8.2 CORPORATE & COMMUNITY SERVICES

8.2.1 Accounts for Payment – February 2016 .................................................................... 26 8.2.2 Management Report – February 2016 ...................................................................... 28 8.2.3 Investments – February 2016 .................................................................................... 31 8.2.4 Statutory Budget Review – February 2016 ................................................................ 33 8.2.5 Carnarvon Compliance Audit Return 2015 ................................................................ 37 8.2.6 New Lease – Coral Coast Helicopter Services – Carnarvon Airport ........................... 39 8.2.7 TropiCOOL – Request for Funds and Waiver of Fees ................................................ 41 8.2.8 Annual Report Annual Electors Meeting .................................................................. 45

8.3 DEVELOPMENT SERVICES

8.3.1 Proposed Closure Part Olivia Terrace – Lot 2 ............................................................ 48 8.3.2 Final Adoption – Shire of Carnarvon Local Recovery Plan 2016 ................................ 53 8.3.3 Application for Development Approval – Replica Rocket – Space Museum ............. 55 8.3.4 Emergency Management Plan Coral Bay Amended – Endorsement ........................ 60 8.3.5 Local Development Plan Requirement – Sandhurst Hotel ........................................ 62 8.3.6 Local Development Plan Requirement – Christian School ........................................ 66 8.3.7 Ticket Box Application – Festival Grounds ................................................................ 70 8.3.8 Brockman Park Structure Plan ................................................................................... 74 8.3.9 Carnarvon Amateur Swimming Club – Request to Waive Fees................................. 79 8.3.10 Coral Bay Local Emergency Management Arrangements ......................................... 81

8.4 INFRASTRUCTURE SERVICES

No Report

9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL

11.0 DATE OF NEXT MEETING

12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC

13.0 CLOSURE

8.1.1 ACTIONS PERFORMED UNDER DELEGATED AUTHORITY FOR THE MONTHS OF DECEMBER 2015/MARCH 2016 File No: AO3403 Date of Meeting: 22 March 2016 Location/Address: 3 Francis Street, Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To report back to Council actions performed under delegated authority for the months of February/March 2016. Description of Proposal: Background: To increase transparency this report has been prepared for Council and includes all actions performed under delegated authority for –

- Development Approvals issued - Building Permits issued; - Health Approvals issued; - One off delegations to the Chief Executive Officer; - Affixing of Common Seal

Consultation: Nil Statutory Environment: Local Government Act 1995 - Section 9.49A Planning & Development Act 2005 – Part 10 Div. 2 TPS No. 10 – Section 2.4 Shire of Carnarvon Local Government Act Local Laws S.29 Health Act 1991 – S.107; Health Act 1911, Part VI Health (Public Buildings) Regulations 1992 Relevant Plans and Policy: Nil Financial Implications: There are no financial implications. Risk Assessment: Reporting requirement only.

Ordinary Council Meeting Agenda 22 March 2016 1

Community & Strategic Objectives:

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment: The following tables outline the action performed within the organization relative to delegated authority for the months of February/March 2016 and are submitted to Council for information.

COMMON SEAL

Food Food Act 2008

Date of decision

Decision Ref.

Decision details Applicant Other affected person(s)

1/12/15 HFO15/017 Food business registration – Snack bar/takeaway – Wooramel Roadhouse

Neale Hutchinson

4/12/15 HFO15/018

Food business registration – Retailer/butchery – Carnarvon IGA, 427 Robinson St, East Carnarvon

Norwest Investment Corporation Pty Ltd

Land/building owner: Seaview Investments Pty Ltd

6/12/15 HFO16/002

Food business registration – Snack bar/takeaway – Kingsford Bakery, Shop 2 427 Robinson St, East Carnarvon

Edward Colin & Kylie Robin Wilson

Land/building owner: Seaview Investments Pty Ltd

8/12/15 HFO15/001 Food business registration – Club kitchen – Carnarvon Yacht Club, 2 West St, South Carnarvon

Carnarvon Yacht Club Inc

9/12/15 HFO15/006

Food business registration – Restaurant – Carnarvon Motel WA, 34 David Brand Drive, Brockman

Peter Barrett Corporation Pty Ltd

Land/building owner: Kevin & Cynthia Barrett

15/12/15 HFO15/011 Food business registration – On-site caterer – Carnarvon Yacht Club, 2 West St, South Carnarvon

Minh Henderson & Kim Nguyen

Land/building owner: Carnarvon Yacht Club Inc

23/2/16 HFO16/016 New food business registration – Restaurant/café – Norwesta Lifestyle Park

Capital Holdings Pty Ltd

Landowner: Northern Assets Pty Ltd

On-site wastewater management Health Act 1911, s.107 Health (Apparatus for treatment of sewage and disposal of effluent and liquid waste) Regulations 1974

Date Affixed Documentation

24.02.16 Lease – Portion Lot 421 Robinson Street – Car Parking & Access (PCYC)


Date of decision

Decision Ref.


9/2/16 HOS16/001 Approval to install apparatus for the treatment of sewage – 20 McLeod St, South Carnarvon

Ningaloo Developments Pty Ltd

Land owner: Department of Housing

17/2/16 HOS16/002 Approval to install apparatus for the treatment of sewage – 195 McGlades Rd, North Plantations

AK Waters Pty Ltd T/A Northern Aspect

Land owner: Van Duc Nguyen & Thi My Dung Huynh

Lodging houses Health Act 1911, Part V, Division 2 Shire of Carnarvon Health Amendment Local Laws 2002, Part 8

Date of decision

Decision Ref.


15-Dec-15 HHL15/004 Lodging house registration renewed - Best Western Hospitality Inn, 6 West St, South Carnarvon

Applicant: Beverley Gundlach Landowner: Hospitality Hotels Pty Ltd

15-Dec-15 HHL15/007 Lodging house registration renewed - Carnarvon Beach Canal Retreat, 369 Pelican Point Rd, Babbage Island

Applicant: Philip Haughan Landowner: Philip Haughan

15-Dec-15 HHL15/009 Lodging house registration renewed - Carnarvon Central Apartments, 120 Robinson St, Carnarvon

Applicant: Rob & Phillipa Meyer Landowner: Zachary Eric George

15-Dec-15 HHL15/010 Lodging house registration renewed - Carnarvon Seachange Apartments, 73 Olivia Tce

Applicant/landowner: John & Jill Dwyer

15-Dec-15 HHL15/014 Lodging house registration renewed - Minilya Bridge Roadhouse, Lot 48 North West Coastal Hwy, Minilya

Applicant: Middleton Magill Pty Ltd Landowner: Coleshestar Pty Ltd Other: Mark Middleton & Danielle Magill

15-Dec-15 HHL15/016 Lodging house registration renewed - Norwest Seafoods Pty Ltd, 21 Binning Rd, Babbage Island

Applicant: Norwest Seafoods Pty Ltd Landowner: State of WA

15-Dec-15 HHL15/021 Lodging house registration renewed - Old Post Office, 8-10 Robinson St, Carnarvon

Applicant: Dean Barfield Landowner: Desmond, Dean & Patricia Barfield

15-Dec-15 HHL15/020 Lodging house registration renewed - Wintersun Caravan & Tourist Park, 546 Robinson St, Kingsford

Applicant: Simon & Tiffany Moore Landowner: Rylington Holdings Pty Ltd


29/01/2016 HLH15/005 Renewal of lodging house registration - BIG4 Plantation Caravan Park, 589 Robinson St, Kingsford

Applicant: BIG4 Holiday Parks of Australia Pty Ltd Landowner: Fascine Asset Management Pty Ltd

29/01/2016 HLH15/011 Renewal of lodging house registration - Coral Coast Tourist Park, 108 Robinson St, Carnarvon

Applicant: Liz & Jon Watts Landowner: David & Julia Watts

29/01/2016 HLH15/015 Renewal of lodging house registration - Ningaloo Club, 67 Robinson St, Coral Bay

Applicant: Ningaloo Club Pty Ltd Landowner: Coral Bay Amalgamated Holdings Pty Ltd

29/01/2016 HLH15/017 Renewal of lodging house registration - People's Park Coral Bay, Lot 13 Robinson St, Coral Bay

Applicant/landowner: Coral Bay Investments Pty Ltd ATF the Coral Bay Investment Trust

03-Feb-16 HLH15/013 Renewal of lodging house registration - Gnaraloo Homestead, Gnaraloo Station, Macleod

Applicant: Portframe Enterprises Pty Ltd Landowner: Department of Lands

PLANNING The following approvals and advice were issued for the month of January 2016 under delegated authority:

Planning and Development Act (Local Planning Schemes) Regulations 2015 Schedule 2 Clause 68 Applications to use/develop land

File Ref: Applicati

on Ref:

Subject Land Purpose Applicant/ Proponent

Date Granted

A2052 P62/15 Lot 22 P15963 7 Craggs Ct Brown Range

Patio/Verandah with reduced front setback

DG Builders PL 08/01/2016

A91 P1/16 Lot 1339 on P194398 (138) Carnarvon Rd, South Carnarvon

Retaining wall >0.5m on boundary

D. Fisher 07/01/2016

A2091 P06/16 Lots 1317/1318 on DP206432 (241) Robinson Street, East Carnarvon

Front Boundary Fence 1.8m solid

S. Ford 22/01/2016

A1697 P64/15 Lot 247 on DP208726 (195) McGlades Road, North Plantations

Single Residence and Outbuilding on Intensive Horticulture Property

BuildingLines Approvals P/L

21/01/2016


BUILDING Cyclone Olwyn – Fencing Permits Issued Under Delegation July 2015 - October 2015 113 Permits have been issued under delegation for Cyclone Rated Fencing replacement Exercise of delegations to be reported for period August 2015 to March 2016

Application No.

Owners Name Lot & Street Type of Building Work

B15/060 WILLIAM FRANCIS BROGAN

LOT 1,2,52 (44) ROBINSON ST CORAL BAY HARD ANNEX SITE 10

B15/062 MICHAEL JOHN SYMONS & RAYLENE WITT

LOT 2 (10) CROWTHER ST SOUTH CARNARVON CARPORT

B15/063 MERVYN PAUL COUNCILLOR & BEVERLEY DAWN HILL

LOT 128 (5) MORRELL CRT WEST MORGANTOWN PATIO

B15/064 GUNJAN MALIK LOT 295 (1) SALMOND CRT BROCKMAN PATIO

B15/065 NICOLAS XAVIER SALMON & STACEY AMANDA HINTUM

LOT 8 (10) CAREY ST SOUTH CARNARVON RE ROOF

B15/066 DIANNE ELIZABETH MASTERS

LOT 189 PT 4 (1) HEARN PL MORGANTOWN DEMOLITION OF UNITS 17 & 18

B15/067 GLEN CHARLES GANE

LOT 17 (2) SAW ST EAST CARNARVON SHED

B15/068 ANTHONY ROGER WEBB

LOT 92 (11) SMITH ST EAST CARNARVON PATIO EXTENSIONS


LOT 1,2,52 (44) ROBINSON ST CORAL BAY CAMP KITCHEN

B15/070 CORAL BAY AMALGAMATED HOLDINGS PTY LTD

LOT 46 (67) ROBINSON ST CORAL BAY VERANDAH

B15/071 GOVERNMENT REGIONAL OFFICER HOUSING

LOT 16 (16) WILLESEE ST MORGANTOWN SHED

B15/072 MAIN ROADS WA LOT 225 (4) FOSS CRES BROCKMAN SHED

B15/073 LEONE DELLA-BELLA & ROBERTO GUERINO DELLA BELLA

LOT 82 (591) NORTH RIVER RD NORTH PLANTATIONS

PATIO


B15/074 PHILLIP & SHARON YOUNG

LOT 1 NORTHWEST COASTAL HIGHWAY WOORAMEL

CARPORT & EATING AREA

B15/076 RICHARD DAVID JARVIS

LOT 751 (13) MCLEOD ST SOUTH CARNARVON PATIO

B15/077 JILLIAN ANN & RYAN STEVEN EYRE

LOT 75 (68) SHALLCROSS ST EAST CARNARVON GARAGE & CARPORT

B15/078 PAULA & WAYNE MOGG

LOT 692 (319) ROBINSON ST EAST CARNARVON PERGOLA


LOT 1,2,52 (44) ROBINSON ST CORAL BAY SOLID ANNEXE

B15/080 ALBERTO DE JESUS & MARIA DOS ANJOS BELTRAO CORREIA

LOT 28, 27, 448 (37) FERNANDEZ RD NORTH PLANTATIONS

DEMOLITION

B15/081 T M & M C SCOTT LOT 1213 (17) ORR ST SOUTH CARNARVON RE ROOF

B15/082 MICHAEL JAMES LEE

LOT 760 (8) MCLEOD ST SOUTH CARNARVON SHED

B15/084 ILLAWARRA DOWNS PTY LTD

LOT 9,12 (233) NORTH RIVER RD NORTH PLANTATIONS

CARPORT

B15/085 BERNARD JAMES CAMPBELL

LOT 68 (4) SHALLCRIOSS ST EAST CARNARVON SHED

B15/086 RICHARD & YUMIKO BILLINNESS

LOT 7 (153) WILLIAM ST EAST CARNARVON DEMOLITION

B15/088 KEVIN & GERDINA CYNTHIA BARRETT

LOT 1002 (34) DAVID BRAND DR BROCKMAN POOL SLIDE

B15/089 JOSIP DURMANICH


DEMOLITION

B15/090 ALEXANDER ROBERT FULLARTON

LOT 100 9118) BOOR ST GREYS PLAIN OFFICE ADDITION TO MAIN RESIDENCE

B15/091 CHRISTOPER JOHN SMITH

LOT 758 (4)( MCLEOD ST SOUTH CARNARVON RE ROOF

B15/092 QUENTIN JAMES RICHARDS

LOT 845 (6) PINCOMBE ST SOUTH CARNARVON SHED

B15/093 THE PHUONG TRINH & THI BE BA HUYNH

LOT 130 (43) WHEELOCK WAY MORGANTOWN PERGOLA


B15/094 ALEX TRISTAN POCKLINGTON

LOTV 15 (33) BASTON ST SOUTH CARNARVON DEMOLITION

B15/095 MARGARET HERLYSHA SEATON

LOT 602 (11) CROSSLAND ST SOUTH CARNARVON RE ROOF

B15/096 MANUEL FERREIRA & MARIA MATILDE DE VARES

LOT 18 (656) SOUTH RIVER RD SOUTH PLANTATIONS

RE ROOF

B15/098 DAVID GRAEME & JULIA JOSEPHINE WATTS

LOT 15 (21) CRAGGS CRT BROWN RANGE SHED

B15/099 ROY & JANTJE BERYL POCKLINGTON

LOT 182 (13) CARROLL WAY MORGANTOWN RE ROOF

B15/100 ALAN HENDERSON

LOT 41 (25) FANE CRES BROCKMAN CARPORT & VERANDAH

B15/101 SOLANDER NOMINEES PTY LTD


RE ROOF

B15/102 KATHERINE JOSEPHINE CAMPBELL

LOT 470 (39) DOUGLAS ST SOUTH CARNARVON REMOVE ASBESTOS RIDGE CAPPING & REPLACE WITH COLORBOND; SEAL & PAINT ENTIRE ROOF

B15/103 NINGALOO DEVELOPMENTS PTY LTD

LOT 661 (245) ROBINSON ST EAST CARNARVON PROPOSED STRATA SUBDIVISON

B15/104 KATHERINE JOSEPHINE BOSTON

LOT 164 (8A/B) HEARN PL MORGANTOWN REMOVE ASBESTOS RIDGE CAPPING & REPLACE WITH COLORBOND; SEAL & PAINT ENTIRE ROOF

B15/105 HELEN CHRISTINE BROOKS

LOT 118 (49) CLEAVER ST SOUTH CARNARVON REMOVE ASBESTOS RIDGE CAPPING & REPLACE WITH COLORBOND; SEAL & PAINT ENTIRE ROOF

B15/106 WILLIAM BLAISE LEIGHTON

LOT 21 (9) CRAGGS CRT BROWN RANGE REMOVE ASBESTOS RIDGE CAPPING & REPLACE WITH COLORBOND; SEAL & PAINT ENTIRE ROOF


B15/107 MICHAEL ARDUINO TOROSSI

LOT 893 (59) HUBBLE ST SOUTH CARNARVON REMOVE ASBESTOS RIDGE CAPPING & REPLACE WITH COLORBOND; SEAL & PAINT ENTIRE ROOF

B15/108 DIANE PATRICIA BECKETT

LOT 943 (4) HUBBLE STREET SOUTH CARNARVON REMOVE ASBESTOS RIDGE CAPPING & REPLACE WITH COLORBOND; SEAL & PAINT ENTIRE ROOF

B15/109 KRISTEN WALLWORK

LOT 776 (29) HUBBLE ST SOUTH CARNARVON REMOVE ASBESTOS RIDGE CAPPING & REPLACE WITH COLORBOND; SEAL & PAINT ENTIRE ROOF

B15/110 SHARON LEE BRANKOVIC

LOT 6 (20) KEMPTON WAY EAST CARNARVON RE ROOF

B15/111 GRAEME GEORGE & LESLEY JOSEPHINE CHENERY

LOT 73 (44) GLARIS ST KINGSFORD PATIO CARPORT EXTENSION

B15/112 ALAN BRIAN LIVSEY

LOT 97 (19) MORGAN WAY MORGANTOWN PATIO

B15/113 MEANOM PTY LTD

QUOBBA STATION REMOVE ASBESTOS RIDGE CAPPING & REPLACE WITH COLORBOND; SEAL & PAINT ENTIRE ROOF

B15/115 GEOFFREY WAYNE SCOTT

LOT 2 (376) SOUTH RIVER RD SOUTH CARNARVON RE ROOF

B15/116 BOJAN BAGARIC LOT 9 (12) RIDLEY PL MORGANTOWN RE ROOF

B15/118 TREVOR JOHN SWEETMAN & SHARON LEE SWEETMAN

LOT 33 (75) MARMION ST EAST CARNARVON SHADE SAIL

B15/119 ST JOHN AMBULANCE ASSOCIATION IN WA INC & SHIRE OF CARNARVON

LOT 587 (358) ROBINSON ST CARNARVON ST JOHNS SUB CENTRE

B15/120 HEATH STEWART WHEATLEY & KRISTY LEE LORRAINE

LOT 86 (12) MORGAN WAY MORGANTOWN PATIO


SWEETMAN

B15/121 CARNARVON HERITAGE GROUP INC & STATE OF WA

LOT 501 SILVER CITY RD BABBAGE ISLAND EXTENSION OF OCCUPANCY PERMIT

B15/122 DONALD CYRIL CLARK

LOT 761 (10) MCLEOD ST SOUTH CARNARVON REMOVE ASBESTOS RIDGE CAPPING & REPLACE WITH COLORBOND; SEAL & PAINT ENTIRE ROOF

B15/124 TRAVIS JAMES JACKSON

LOT 1243 (35) WILLIAM ST EAST CARNARVON HOUSE EXTENSION


LOT 46 (67) ROBINSON ST CORAL BAY RETAINING WALL


LOT 1,2,52 (44) ROBINSON ST CORAL BAY HARD ANNEXE TO SITE 27


LOT 1,2,52 (44) ROBINSON ST CORAL BAY HARD ANNEXE TO SITE 5,6,7

B15/128 HEALTH DEPARTMENT OF WA

LOT 671, 672 (271) ROBINSON ST EAST CARNARVON

GARDEN SHED

B15/130 GIOVANNA LIA EASTWOOD

LOT 297 (5) SALMOND CRT BROCKMAN RE ROOF

B15/131 LYNDA CATHERINE STOKKE

LOT2 (16) GOOCH ST MORGANTOWN RE ROOF

B15/132 MOMCILO SKENDER

LOT 5 (U 6 19) MARMION ST EAST CARNARVON PERGOLA

B15/133 CARNARVON MOTEL WA (PETER BARRETT)

LOT 1002 (34) DAVID BRAND DR BROCKMAN SWIMMING POOL SLIDE

B15/134 THI BONG DANG LOT 16 (608) SOUTH RIVER RD SOUTH PLANTATIONS

RE ROOF WITH PERGOLA ADDITION

B15/135 FIONA SUSAN SHALLCROSS

LOT 142 (19) WHEELOCK WAY MORGANTOWN SHED

B15/136 THOMAS ANDREW ALSTON

LOT 66 (99) MARMION ST EAST CARNARVON FENCE

B15/137 NEIL WAYNE TILBEE

LOT 1 (24) FLEMING ST EAST CARNARVON SHED


B15/139 DEPARTMENT FOR HOUSING

LOT 199 (7) LUKIS PL MORGANTOWN FENCE


LOT 57 (19A/B) TONKIN CRES BROCKMAN FENCE

B15/141 PATRICK SEAN KEEGAN

LOT 795 (26) MCNISH ST SOUTH CARNARVON FENCE

B15/142 C H & P T HOWE LOT 1 (96) SHALLCROSS ST EAST CARNARVON FENCE SECTIONS

B15/143 ALEXANDRA DRUMMOND HARPER MASLEN

LOT 201 (139) OLIVIA TCE SOUTH CARNARVON FENCE

B15/144 NOEL JAMES GAITSKELL

LOT 726 (73) WHITLOCK ST SOUTH CARNARVON FENCE

B15/145 D R & T A BUMBAK

LOT 73 (24) SHALLCROSS ST EAST CARNARVON FENCE

B15/148 PHILLIP BRUCE ANDREWS

LOT 1339 (138) CARNARVON RD SOUTH CARNARVON

FENCE


LOT 376 (6) GEORGE ST MORGANTOWN PART FENCE


LOT 343 (6) MEIKLEJOHN CRES BROCKMAN PART FENCE


LOT 21 (9) GRANBERRY DR BROCKMAN FENCE


LOT 338,344,345,346,347,348,349,351,352,649,1374 (10) CLEAVER ST CARNARVON

EXTENSION TO EXISITING FENCE


LOT 124 (31) CASTRINI CRES BROCKMAN PART FENCE


LOT 111 (21) CASTRINI CRES BROCKMAN PART FENCE

B15/155 DEPARTMENT OF IMMIGRATION AND BORDER PROTECTION


B15/156 GARY HORNHARDT

LOT 52 (17) SKIPWORTH ST MORGANTOWN FENCE



LOT 116 (U1-5 53) CLEAVER ST SOUTH CARNARVON

FENCE

B15/158 L T & S L JOHN LOT 152 (2) CARROLL WAY MORGANTOWN PART FENCE

B15/159 SUSAN LIE LOT 14 (9) WEST ST SOUTH CARNARVON DEMOLITION

B15/160 P D & S A JECKS LOT 121 (64) DOUGLAS ST SOUTH CARNARVON FENCE

B15/161 S A & P D JECKS LOT 120 (66) DOUGLAS ST SOUTH CARNARVON FENCE

B15/162 J & T Y RADCLIFFE

LOT 859 (8) BECKETT ST SOUTH CARNARVON FENCE

B15/163 ROBERT REGINALD HUGHES

LOT 910 (14) MCNISH ST SOUTH CARNARVON FENCE


LOT 1079 (5) ILLINGWORTH ST SOUTH CARNARVON

INTERNAL DIVIDING FENCE

B15/167 JOHN GRIFFITHS FARRELL

LOT 137 (108) DAVID BRAND DR BROCKMAN FENCE

B15/168 REGIONAL POWER CORPORATION

LOT 465 (50) HARBOUR RD GREYS PLAIN OCCUPANCY PERMIT

B15/169 S P & S C O'LOUGHLIN

LOT 25 (27) ANGELO ST EAST CARNARVON FENCE

B15/170 GARY WILLIAM CLARKE

LOT 667 (263) ROBINSON ST EAST CARNARVON FENCE

B15/171 S M R & MR G P CONDO

LOT 55 (12) SMART ST EAST CARNARVON FENCE

B15/172 ROMAN CATHOLIC BISHOP OF GERALDTON

LOT 3 (29) STUART ST CARNARVON FENCE


LOT 1,2,52 (44) ROBINSON ST CORAL BAY HARD ANNEXE


LOT 1,2,52 (44) ROBINSON ST CORAL BAY HARD ANNEXE

B15/176 KARL GRAEME BRANDENBURG & SUE-ELLEN BRANDENBURG

LOT 11 (22) CRAGGS CRT BROWN RANGE FENCE

B15/177 ANZ BANKING GROUP LTD

LOT 3 (7) HOULAHAN PL BROCKMAN FENCE


B15/178 D & E M PRESTON

LOT 129 (41) RICHARDS ST BROCKMAN FENCE

B15/179 RAYLENE SYMONS

LOT 936 (22) YOUNG ST SOUTH CARNARVON FENCE

B15/180 ROMAN CATHOLIC CHURCH

LOT 13 (30) EGAN ST CARNARVON FENCE


LOT 337 (21) JOHNSTON ST CARNARVON FENCE

B15/183 JARRAD CLIFFORD ALLEN

LOT 911 (12) MCNISH ST SOUTH CARNARVON GARDEN SHED


LOT 23 (U1-6) 13 RIDLEY PL MORGANTOWN FENCE


LOT 13 (21) FANE CRES BROCKMAN FENCE



FENCE


LOT 1(114) CARNARVON RD SOUTH CARNARVON FENCE


LOT 80 (119) DAVID BARND DR BROCKMAN PART FENCE


LOT 1066 (15A/B) YOUNG ST SOUTH CARNARVON INTERNAL DIVIDING FENCE


LOT 1073 (6) ILLINGWORTH ST SOUTH CARNARVON

FENCE

B15/191 STATE OF WA & JEMARKIM NOMINEES PTY LTD

LOT 5,174 NORTHWEST COASTAL HIGHWAY LYNDON

EXPANSION OF EXISITING TEMPORAY CAMP 5X4 PERSON SPQ BUILDINGS (20 ROOMS)

B15/193 RUSSELL WILLIAM READING

LOT 941 (7) RICHARDSON ST SOUTH CARNARVON FENCE

B15/195 ROBERT JAMES WALSHAW

LOT 303 (10) MASLEN ST BROCKMAN FENCE

B15/196 CHURCHES OF CHRIST IN WESTERN AUSTRALIA

LOT 666 (149) ROBINSON ST MORGANTOWN SHED


LOT 61 (36) MORGAN WAY MORGANTOWN FENCE



LOT 85 (9) FLEMING ST EAST CARNARVON FENCE


LOT 1088 (39) CAREY ST SOUTH CARNARVON FENCE


LOT 1111 (15) KILLICOAT ST SOUTH CARNARVON FENCE


LOT 1088 (39) CAREY ST SOUTH CARNARVON PART FENCE



B15/207 DEPARTMENT FOR CHILD PROTECTION

LOT 798 (35) HUBBLE ST SOUTH CARNARVON GARDEN SHED

B15/208 SHIRE OF CARNARVON

LOT 1164 (7) EGAN ST CARNARVON TOWN OVAL ADDITIONS - YOUTH OFFICE




LOT 46 (67) ROBINSON ST CORAL BAY UNAUTHORISED WORK: RETAINING WALL


LOT 1,2,52 (44) ROBINSON ST CORAL BAY VERANDAH FOR STAFF ACCOMMODATION

B15/213 MAX GREGORY & TAMMY MICHELLE MARCH

LOT 67 (24) GIBSON ST KINGSFORD PATIO

B15/214 MANUEL MARCELINO DECANHA & MARIA DORES SEGREDO DALUZ PERRY

LOT 203 (12) LUKIS PL MORGANTOWN FENCE

B15/215 D & K R WHITE LOT (793) 22 MCNISH ST SOUTH CARNARVON FENCE


LOT 766 (20) MCLEOD ST SOUTH CARNARVON SINGLE DWELLING


LOT 45 (33A/B) FANE CRES BROCKMAN FENCE

B15/218 ELISE KATHERINE MAY HOSCH (CARROLL)

LOT 691 (317) ROBINSON ST EAST CARNARVON REROOF & WALL CLADDING



LOT 23 (U1-6) 13 RIDLEY PL MORGANTOWN REAR FENCE


LOT 500 (U1-3) 85 DAVID BRAND DR BROCKMAN FENCE & GATES


LOT (143) 17 WHEELOCK WAY MORGANTOWN FENCE




LOT 100 (27) STUART ST CARNARVON FENCE

B15/224 FRANK WILLIAM FREDERICKS & CATHERINE MARY MCGRATH

LOT 22 (7) CRAGGS CRT BROWN RANGE PATIO

B15/226 GLEN VENER LOT 312 (7) NEWMAN PL BROCKMAN FENCE

B15/228 PETER DOUGLAS & SANDRA ANNE JECKS

LOT 121 (64) DOUGLAS ST SOUTH CARNARVON SHED & PATIO

B15/229 ADAM CRAIG SIMS

LOT 70 (6) SHALLCROSS ST EAST CARNARVON RE ROOF

B15/231 TARA LORRAINE MASON


RE ROOF

B15/232 WARRIEDAR BODY CORPORATE

LOT 189 (1) HEARN PL MORGANTOWN CYCLONE DAMAGE RETIFICATION

B15/235 CARNARVON HERITAGE GROUP INC

LOT 501 SILVERCITY RD BABBAGE ISLAND FULL OCCUPANCY PERMIT

B15/236 CLINTON RALSTON REID

LOT 38 (43) BOOR ST KINGSFORD SHED

B15/237 COLIN DAVID & PATRICIA ANN BURNETT

LOT 981 (24) RICHARDS ST BROCKMAN FENCE

B15/238 BROOKE MASLEN LOT5 (5) BROWN ST SOUTH CARNARVON SHED

B16/002 CLAIRE MARY DWYER

LOT 729 (6) QUINCE ST SOUTH CARNARVON RE ROOF

B16/003 LESLEY ANN GILBERT

LOT 763 (14) MCLEOD ST SOUTH CARNARVON RE ROOF

B16/004 WADE ASHLEY WEBB MASON

LOT 32 (21) SAW ST EAST CARNARVON SHED



LOT 46 (67) ROBINSON ST CORAL BAY REMOVE AND REPLACE DAMAGED SECTION OF HOUSE

B16/007 WYNDHAM MOREY RENDELL

LOT 51 (18A/B) NORTON WAY MORGANTOWN PROPOSED STRATA SUBDIVISON

B16/008 CORPRATE BODY 58 DOUGLAS ST

LOT 50 (U1,5,7,8 58-60) DOUGLAS ST SOUTH CARNARVON

FENCE


LOT 1065 (17A/B) YOUNG ST SOUTH CARNARVON FENCE


LOT 500 (U1-6) 39 FOSS CRES BROCKMAN FENCE


LOT 343 (6) MEIKLEJOHN CRES BROCKMAN FENCE


LOT 51 (24) WILLESEE ST SOUTH CARNARVON FENCE


LOT 343 (6) MEIKLEJOHN CRES BROCKMAN FENCE

B16/014 ALEXANDRA DRUMMOND HARPER & BENJAMIN EDWARD MASLEN

LOT 201 (139) OLIVIA TCE SOUTH CARNARVON FENCE

B16/015 MICHAEL PAUL HEWSON & REBECCA JANE BARNES

LOT 296 (73B) RUSHTON ST CARNARVON RE ROOF


LOT 46 (67) ROBINSON ST CORAL BAY GARAGE

B16/017 WARRIEDAR UNITS

LOT 189 (PT1) 1 HEARN PL MORGANTOWN DEMOLITION

B16/018 DALE JOHN & AMANDA LEANNE PODMORE

LOT (735 (74) WHITLOCK ST SOUTH CARNARVON CARPORT

B16/019 IVAN DURMANICH

LOT 42 (13) WILLESEE ST MORGANTOWN RE ROOF







LOT 87 (4-6) FANE CRES BROCKMAN INTERNAL DIVIDING FENCING


lot 307 (7) GEYER PL BROCKMAN FENCE


LOT 35 (15) SAW ST EAST CARNARVON FENCE


LOT 895 (55) HUBBLE ST SOUTH CARNARVON FENCE & INTERNAL PETITION




LOT 192 (37) FOSS CRES BROCKMAN FENCE & INTERNAL DIVIDING FENCE


LOT 23 (4) SMART ST EAST CARNARVON FENCE

B16/030 DALE CAMERON LANSDOWN

LOT 745 (25) MCLEOD ST SOUTH CARNARVON SHED





B16/034 KURSTY LYN SULLIVAN

LOT 1077 (29) CAREY ST SOUTH CARNARVON FRONT FENCE

B16/035 MARTIN KEITH HENSON

LOT 3 (14) WHITLOCK ST SOUTH CARNARVON RE ROOF OF GARAGE

B16/036 SUSAN ANN MEHEUX (AKA KNAPTON)

LOT 623 (8) CROSSLAND ST SOUTH CARNARVON SHED

B16/037 LESLIE GRAHAM & WENDY ANNE GEORGE

LOT 74 (26) SHALLCROSS ST EAST CARNARVON PATIO

B16/038 KIM MICHELLE FAITHFULL

LOT 15 (7) BROWN ST SOUTH CARNARVON RE ROOF

B16/039 MICHELLE KEARNEY

LOT 21 (100) WILLIAM ST EAST CARNARVON FENCE





LOT 1086 (6A/B) STROUD ST SOUTH CARNARVON FENCE





B16/044 NORTHERN ASSETS PTY LTD

LOT 61 (24) ANGELO ST EAST CARNARVON PROPOSED CAFE & BBQ AREA

B16/046 DAMON MCLEOD LYALL

LOT 868 (19) ORR ST SOUTH CARNARVON FENCE

B16/047 WAYNE JAMES & LYNDLE KAYE ROWE

LOT 890 (22) ORR ST SOUTH CARNARVON FENCE


LOT 1164 (7) EGAN ST CARNARVON FENCE


LOT 1,2,52 (44) ROBINSON ST CORAL BAY FREE STANDING CAR PORT SITE 11

B16/050 IVAN DURMANICH

LOT 42 (13) WILLESEE ST MORGANTOWN FENCE


LOT 381 'BEACH RD' MACLEOD CARETAKERS DWELLING

B16/052 STEVEN JAMES HENNEBERRY

LOT 157 (3A) PRATT CRT MORGANTOWN FENCE


LOT 342 (8) MEIKLEJOHN CRES BROCKMAN PATIO

B16/054 HOWARD LEIGH KNAPTON

LOT 117 (51) CLEAVER ST SOUTH CARNARVON FENCE




LOT 1065 (17A/B) YOUNG ST SOUTH CARNARVON FENCE


LOT 501 (UNIT C 11) FANE CRES BROCKMAN FENCE

B16/059 ANTONIO FRANCA & MARIA FATIMA PAULINO

LOT 20,21 (209) NORTH RIVER RD NORTH PLANTATIONS

SHED

B16/060 ANDREW & JAN MAREE GIBSON

LOT 83 (13) TUCKEY CRT MORGANTOWN FENCE


B16/061 CRAPELLA HOLDINGS PTY LTD

LOT 1 (541) ROBINSON ST KINGSFORD FENCE

B16/062 REBECCA ANTIONETTE BURT

LOT 53 (19) SKIPWORTH ST MORGANTOWN FENCE

B16/063 ANNE BAVIN LOT 10,11,18 (63) CLEAVER ST SOUTH CARNARVON

FENCE

B16/064 TRACEY MURRAY LOT 850 (90) WHITLOCK ST SOUTH CARNARVON RE ROOF


LOT 293 940 SALMOND CRT BROCKMAN FENCE


LOT 55 (15) TONKIN CRES BROCKMAN FENCE


LOT 54 (13) TONKIN CRES BROCKMAN FENCE


LOT 28 (16) BUTCHER ST MORGANTOWN FENCE


LOT 376 (6) GEORGE ST MORGANTOWN FENCE



B16/071 PIA MARIA CONSTANTINE

LOT 88 (14) SMITH ST EAST CARNARVON RE ROOF

B16/072 DIANNE FREDA & GRENVILLE BRIAN WOODS

LOT 21 (2) GEORGE ST MORGANTOWN FENCE

B16/073 JENNIFER SUE LITTLE & GARY WAYNE JOHNSON


B16/074 NADINE MAREE BROWN & DARRYL WAYNE TURNER

LOT 3 (6) SAW ST EAST CARNARVON FENCE

B16/075 BROOKE MASLEN LOT 560,562,1046 (30) BABBAGE ISLAND RD MORGATOWN

CARPORT/STORAGE

B16/077 SHIRLEY FAY LESTER

LOT 144 (15) WHEELOCK WAY MORGANTOWN FRONT PATIO

B16/078 CLAYTON JAMES LORD

LOT 153 (2) PRATT CRT MORGANTOWN FENCE


B16/079 LINH THI THU NGUYEN


LEAN TO ADDITION TO EXISTING BUILDING

B16/081 MARK NICHOLAS PARRY


SHED

B16/084 DWAYNE KEVIN JOHN OXENHAM


B16/088 IAN SUMMERHAYES SMITH

LOT 44 (23A) MORGAN WAY MORGANTOWN FENCE

B16/090 LAWRENCE JOHN BUCK


B16/091 BOJAN BAGARIC LOT 9 (12) RIDLEY PL MORGANTOWN FENCE

B16/093 SUZANNE ELIZABETH JORDAN


B16/094 CHRISTOPHER ALLAN MCNAMARA

LOT 363 (1) SNOOK CRT BROCKMAN FENCE


LOT 1164 (7) EGAN ST CARNARVON RE ROOF

COUNCIL MEETING STATUS REPORT

SHIRE OF CARNARVON STATUS REPORT

As at March 2016

MINUTE

REF DETAIL RESPONSIBLE

OFFICER STATUS ANTICIPATED

COMPLETION DATE

23/7/15 Request for Upgrading an Existing Restricted Access Route (RAV)

Mike Hudson Renee Lathwell

Policy to be prepared November 2015

22/9/15 Closure of Portion of Margaret Row for Disposal to Adjacent Land Owner – Lot 16

Marius Shepherd Actioned – Application sent to Dept of Lands

Ongoing

23/9/15 TPS No. 10 – Amendment 71 Marius Shepherd Final Documentation sent to Minister for approval.

February 2016


25/9/15 LEMC Meeting Minutes 10 June 2015 – Debrief on Tropical Cyclone (CEO to liaise with Federal and State re funding a purpose building Evacuation Centre)

Ian D’Arcy Yet to be addressed Ongoing

26/9/15 Adoption of Shire of Carnarvon Recovery Plan 2015 for Community Consultation

Mark Chadwick Mike Barnes

Public comment yet to be finalised

Ongoing

28/9/15 Formal Support to Present a Review of Southern Boundary of Federal Proposal to Develop Northern Australia

Cr Fullarton Ian D’Arcy

Correspondence sent to Federal Minister for Resources & Energy requesting a review.

Ongoing

11/10/15 8/12/15

Gascoyne Regional Tourism Strategy Implementation – Request for Funding

Ian D’Arcy Letter send to GDC advising of Council contribution subject to conditions.

Ongoing – pending response from GDC

24/10/15 Unauthorised Land Use on Lot 308 Coral Bay

Marius Shepherd Ian D’Arcy

Solicitors given instruction to prosecute land owners

Ongoing

13/11/15 Proposed Lease to Playgroup John/Kelly Lease received, being reviewed prior to execution

March 2016

26/11/15 27/11/15

Proposed Engagement – Work for the Dole Program

Ian Contract negotiated and to be signed

Ongoing

5/12/15 HMAS Sydney Memorial – Pioneer Park

Ian/Dannielle Plaques to be removed and relocated along fascine hob wall.

November 2016

19/12/15 Grouped House – Carnarvon Christian School

Marius Approved by Council subject to conditions December 2015

Completed (subject to development conditions being fulfilled)

LAPSED Prohibited Burning Period Mark Council did not agree to recommended and motion lapsed.

No further action. Completed

24/12/15 BAC – Non Payment of Rates John With lawyers

Ongoing

25/12/15 Carnarvon Community College – Request for Full Funding

Ian Shire President attended meeting 25/2/16.

Ongoing

4/1/16 Approval and Implementation of Blowholes Reserve Management Plan

Ian Minister has signed off Ongoing

9/1/16 Cory Day – Request for Financial Support

John Paid – Awaiting Receipt June 2016

14/1/16 Integrated Planning John Referred to the March 2016 Meeting

March 2016

16/1/16 Establish Working Group – Carnarvon Heritage Group

John/Ian Met with Heritage Group- GDC leading working group

Ongoing

17 & 18/1/16

Skippers Aviation – Request to Waive Lease Fees

John Correspondence sent – awaiting response from Skippers – new lease prepared

April 2016

20/1/16 Mosquito Transportable Store Mark Application being processed Ongoing

25/1/16 Modify Lease Area – Carnarvon Space Museum

Marius Referred to the February Council Meeting

February 2016

27/1/16 Partial Closure – New Beach Road Marius Proposed closure being advertised

March 2016

29/1/16 Management Plan – Bibbawarra Bore

Ian Plan to be developed in 2016/2017 – In house

Ongoing

4-6/2/16 Approval and Implementation of Blowholes Management Plan

Ian Process commenced in accordance with Council resolution.

Ongoing

7/2/16 Community Bus & Luggage Trailer Dannielle Application processed and submitted for consideration

April 2016


10/2/16 New Lease – Senior Citz – Lot 1 George Street

Carolien New lease being prepared April 2016

11/2/16 Amendment Policy C013 – Tender Selection Policy

Kelly/Carolien Policy Amended Completed

12/2/16 Delegation Register Amendment Kelly/Carolien Register Amended Completed

13/2/16 Regional Price Preference Policy – Creation of

John To be advertised May 2016

14/2/16 Firth Contracting – Request to Waive Fees

John Correspondence sent. Completed

15-17/2/16 Gascoyne Food Bowl Robert Currently being advertised EPA & WAPC Notification Sent

April 2016 December 2016

18-19/2/16 Space Musuem – Modification to Lease

Marius/Carolien Planning approval given – finalising lease.

April 2016

20/2/16 Local Recovery Plan – Adoption Mark Referred to March 2016 Council Meeting

March 2016

21-22/2/16 Oversized Building – Lot 32 Saw Street

Robert Notification sent. June 2016

23/2/16 Heritage Walk Trail – Community Chest Fund

Mark/Sharon Grant being prepared April 2016

25/2/16 Clearing Permit M09/031 - Plantations

Robert Response sent. Completed

26-28/2/16 RAV Route – Endorsement to Upgrade

Mike Preparing Policy. May 2016

OFFICER’S RECOMMENDATION That Council accept the Status Meeting Report for March 2016 and reports outlining the actions performed under delegated authority for the months of August 2015 – March 2016.


8.1.2 PROPOSED RESERVE – OVERFLOW CARAVAN PARK/WORKERS ACCOMMODATION - LOT 64 AND ADJACENT PORTION OF LOT 501 MONCKHEAD DRIVE CORAL BAY

File No: P030121 Date of Meeting: 22 March 2016 Location/Address: N/A Name of Applicant: Shire of Carnarvon Name of Owner: Department of Lands Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: Nil

Summary: This item relates to the action arising from Section 7.3.2 the Coral Bay Settlement Structure Plan 2014 (CBSSP) to establish an overflow caravan and camping facility to accommodate visitors during peak tourist season, or alternatively (if required) utilize this land for development of workers’ accommodation under government tenure should workers’ accommodation not be accommodated on Lot 308. Description of Proposal: This report is to initiate the first step in the land tenure process for Lot 64 and the adjacent portion of Lot 501 to be created as a reserve with the expressed purpose of ‘Overflow Caravan and Camping’ or ‘Workers Accommodation’ in line with the CBSSP.

Background: The CBSSP, recently prepared as an important strategic planning document with a 25 year vision for future development and expansion of tourism within Coral Bay, was completed in March 2014 and subsequently endorsed by the Western Australian Planning Commission (WAPC) in May 2015, following review by State Cabinet. The document forms an integral part of the planning framework for Coral Bay, and establishes the future direction for land use and development within prescribed limitations, accounting for the environmental sensitivity, and natural beauty and appeal of the Ningaloo Marine Park and World Heritage Area. Two of the key matters identified in the CBSSP is the pressing need, based on current and projected demand, for additional overflow caravan and camping capacity during peak holiday season and permanent workers’ accommodation. While the workers accommodation had previously been allocated to be accommodated on Lot 308, and is recognised as such in the CBSSP, the document promotes the following actions/directions:

Section 7.3.2 Overflow Caravan and Camping

CBSSP to designate an overflow caravan and camping site on UCL Lot 64 on P30121 and part UCL Lot 501 on P57358 (approximately 2.5 hectares) as ‘Tourism (Overflow Caravan and Camping)’ capped at 280 beds (70 bays).

Section 7.3.3 Workers

Privately owned Lot 308 on P52556 to remain as 'Workers' Accommodation' site with bed cap for 400 for workers.

Designate UCL Lot 64 on P30121 and part UCL Lot 501 on P57358 (approximately 2.5 hectares) also for 'Workers Accommodation' (leasehold) subject to an approved structure plan and bed cap for 400 workers, in the event that Lot 308 is not developed for this purpose.

For ease of reference Lot 308 and Lot 64/Part Lot 501 are identified on the CBSSP map provided as Figure 1 below.


Figure 1 – Coral Bay Settlement Structure Plan

In Feb/March 2013, an automated fuel facility was established on the northern portion of Lot 64 to serve the needs of Coral Bay. The land tenure for this use is temporary based on a 3 year licence granted to the Shire

Lot 64/Part Lot 501 – Prop. Overflow Caravan Park or

Workers Accommodation.

Lot 308 – Prop. Workers’

Accommodation

Lot 62 – Prop. Fuel Facility/Roadhouse


by the Department of Lands (DoL), which is due to expire in November 2016. Whilst, it is likely an extension to this licence will be granted, it is understood the DoL is proceeding to call tenders in the coming months for construction of a new fuel facility/roadhouse on Lot 62, as shown in Figure 1.

Accordingly, this report has been prepared to initiate the land tenure process for Lot 64/Part Lot 501 to be created as a Crown Reserve with a dedicated purpose of Caravan Park/Workers’ Accommodation in line with the CBSSP, on the basis of this land being vested in the Shire of Carnarvon for future development as an overflow caravan park, or if required, leasehold lots for workers accommodation. Consultation: The consultation on this matter was widely conducted through the preparation of the CBSSP. Following the finalization and adoption of this document, brief discussion has occurred at an officer level with the Department of Lands in regard to the existing fuel facility, and initiation of this process to coincide with the expected construction of a fuel facility/roadhouse in the coming two years. Statutory Environment: Land Administration Act, 1997 The Council may request the creation and vesting of a Crown Reserve with the power to lease pursuant to Section 46 of the Land Administration Act, 1997. Local Government Act, 1995 Should Council accept the vesting of a newly created reserve, and subsequently wish to proceed with establishment of a caravan park or workers accommodation village as an owner, it will need to give consideration to clause 3.59 of the Local Government Act, 1995 that requires the preparation of a business plan for a defined major trading undertaking. Planning and Development Act, 2005 Presently, under the State Planning Framework the CBSSP is acknowledged as a strategic planning instrument that offers direction and guidance on future land use and development, employment, density targets and coordination and provision of major infrastructure. However, the Shire is in the process of preparing a new Local Planning Scheme No.13 that will incorporate the directions and many of provisions of the CBSSP, including amendment to zoning of land in Coral Bay to align with the CBSSP. Relevant Plans and Policy: The policy plans pertinent to this matter and have or will be taken into consideration are:

Coral Bay Settlement Structure Plan (CBSSP)

Ningaloo Coast Regional Strategy (NCRS)

Statement Planning Policy (SPP) 6.3 – Ningaloo Coast Financial Implications: At this stage there is no financial implication to the municipal budget. However, upon creation and vesting of the subject reserve, and in determining future use as either a caravan park of workers accommodation village the Council will need to give due consideration to future funding. Risk Assessment: There is no direct current risk to the Shire in relation to this matter. However, there is projected risk that without increased capacity for overflow caravan and camping, and provision of additional workers accommodation in the near and longer term, economic growth for Coral Bay will be restricted. Strategic Implications: This initiative accords with the following Shire goal and desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:


Objective 1: Sustainable Growth and Progress

Outcome 1.1 Increased tourism within the region

1.1.1 Promote and support local and regional tourism initiatives.

1.1.5 Identify and further develop new tourism attractions and facilities.

Objective 3: Social

Outcome 3.3 Recognition by existing residents of the value and importance of tourism to the local Economy

3.3.1 Target local tourism marketing and development strategies improving education and awareness of the importance of the tourism industry to the local economy.

Additionally, initiative aligns with the key planning objectives of the CBSSP and NCRS in relation to increased provision for tourist and permanent workers accommodation. Comment As a general comment, the CBSSP has been prepared in recognition of Coral Bay’s high profile as a popular tourist destination founded on the environmental significance, importance and status of the Ningaloo Coast. Accordingly, this document has been premised on a proactive and collaborative approach across private and public sector stakeholders, spearheaded by Council, to balance competing interests central Coral Bay’s economic growth while protecting its natural attributes. This has pre-empted the Council to play a more significant role in the future development of Coral Bay, with a number of actions promoted that logically best fit under the responsibility of, or present an economic opportunity for, the local government. While this particular report focuses on Lot 64/Part Lot 501 for an overflow caravan park, or workers accommodation if needed, there are a number of other actions arising from the CBSSP that have been, or in time will be, presented to Council for consideration. In consideration of this matter, the initiation of the land tenure process to create a new reserve is based on sound analytical findings of the CBSSP that promotes genuine need for a third overflow caravan park and additional workers accommodation in Coral Bay, and seeks to coincide with other projected actions to ensure the subject land parcel is in a position to be utilized when required, or desired, by Council.

OFFICER’S RECOMMENDATION That Council, pursuant to Section 46 of the Land Administration Act (1997), request the Minister for Lands create a new Crown Reserve consisting of UCL Lot 64 on P30121 and part UCL Lot 501 on P57358

(approximately 2.5 hectares) Coral Bay, with a designated purpose of ‘Caravan and Camping/Workers Accommodation’ in line with Coral Bay Settlement Structure Plan (CBSSP), to be vested in the Shire of Carnarvon with the power to lease.


8.2.1 ACCOUNTS FOR PAYMENT FEBRUARY 2016 File No: 2F0504 Date of Meeting: 22ND MARCH 2016 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Nadine Brown, Creditors Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To present the listing of accounts paid from the Municipal Fund and Trust Fund in accordance with the requirements of the Local Government (Financial Management) Regulations 1996. Description of Proposal: N/A Background: Council delegated to CEO the exercise of its power under Financial Management Regulation 12 to make payments from Municipal Fund and Trust Fund. Consultation: Nil Statutory Environment: Local Government Act 1995 – Section 5.42 Local Government (Financial Management) Regulations 1996 – Regulations 12 and 13 Relevant Plans and Policy: All accounts are paid as per the Shire of Carnarvon’s 2015/16 Budget. Financial Implications: Ongoing management of Council funds by providing Council with sufficient information to monitor and review payments made. Community & Strategic Objectives:


Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected


members and staff.

Outcome 5.4 Long-term financial viability.

Continue to comply with national financial reporting frameworks.

Maintain a high standard of financial management.

Comment: Accounts paid to 29 FEBURAY 2016 are listed at Schedule No. 8.2.1 (a) OFFICER’S RECOMMENDATION That Council a) Receive the list of payments totalling $885.229.52 as presented for the month of February 2016

incorporating.

BD1590 To BD1597 Bank Direct $ 117,073.24

45999 To 46301 Muni $ 79,048.76

7208 To 7208 Trust $ 0.00

EFT 18274 To EFT 18445 Muni $ 689,107. 52 Totalling $885,229.52 be endorsed by Council.

b) Note Sundry Creditors as at 29 FEBRUARY 2016 totalling $684,639.71


8.2.2 FINANCIAL ACTIVITY STATEMENT – 29 FEBRUARY 2016 File No: 2F0513 Date of Meeting: 22nd March 2016 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai, Manager Finance Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: In accordance with regulation 34 of the Local Government (Financial Management) Regulations, the Shire Administration is required to prepare a monthly Statement of Financial Activity for approval by Council. Description of Proposal: N/A Background: The Statement of Financial Activity was introduced by the Department of Local Government from 1 July 2005. This change was implemented to provide elected members with a better idea of operating and capital revenues and expenditures. It was also intended to link operating results with balance sheet items, and reconcile with the end of month balances. Consultation: Nil Statutory Environment: Local Government (Financial Management) Regulation 34 (1).

34. Financial activity statement required each month (Act s. 6.4)

(1A) In this regulation —

committed assets means revenue unspent but set aside under the annual budget for a specific purpose.

(1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail —

(a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and

(b) budget estimates to the end of the month to which the statement relates; and

(c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and

(d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and

(e) the net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing —


(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; and

(b) an explanation of each of the material variances referred to in subregulation (1)(d); and

(c) such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown —

(a) according to nature and type classification; or

(b) by program; or

(c) by business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub regulation (2), are to be —

(a) presented at an ordinary meeting of the council within 2 months after the end of the month to which the statement relates; and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.

Relevant Plans and Policy: Nil Financial Implications: Nil Risk Assessment: Council would be contravening the Local Government act should these statements not be submitted. Community & Strategic Objectives:






Implement ongoing professional development of best practice governance for elected members and staff.

Outcome 5.4 Long‐term financial viability.



Comment:


Attached as Schedule 8.2.2 for consideration is the completed Statement of Financial Activity for the period ended 29 February 2016. In accordance with the Local Government (Financial Management) Regulations, a report must be compiled on variances greater than the percentage agreed by Council which is currently plus (+) or minus (‐) of 10%, or $10,000, whichever is the higher. OFFICER’S RECOMMENDATION That Council, in accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996, receive the Statement of Financial Activity for the period ended 29 February 2016.


8.2.3 INVESTMENTS AS AT 29 FEBRUARY 2016 File No: 2F0502 Date of Meeting: 22nd March 2016 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai, Finance Manager Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To seek Council’s endorsement of surplus funds invested to 29 February 2016 Description of Proposal: N/A Background: Nil Consultation: Takes place with Financial institutes prior to renewal of investments Statutory Environment: Section 6.14 of the Local Government Act 1995 grants Council the power to invest surplus funds. Relevant Plans and Policy: The investment report is produced in accordance with Council’s investment policy. Financial Implications: Nil Risk Assessment: No risk identified Community & Strategic Objectives:








Comment: The attached monthly report on investments (Schedule No. 8.2.3) has been compiled in accordance with the reporting framework included as part of Council’s investment policy. OFFICER’S RECOMMENDATION That Council receive the investments report as at 29 February 2016.


8.2.4 STATUTORY BUDGET REVIEW 29 FEBRUARY 2016 File No: 2F0514 Date of Meeting: 22 March 2016 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai, Manager Finance Declaration of Interest: Nil Voting Requirements: Absolute Majority

Summary of Item: This report presents a review of the 2015/2016 Budget as required by regulation and seeks variation to the allocation of funds where considered necessary for operational purposes. Description of Proposal: To review the performance of income and expenditure for the current fiscal year and present adjustments to accommodate the operations of the Shire over the coming four (4) month period. Background: The Local Government Act and Regulations require a local government to review its annual budget between 1st January and 31st March in each year. Regulation 33A of the Local Government (Financial Management) Regulations 1996 state: “33A Review of budget

(1) Between 1 January and 31 March in each year a local government is to carry out a review of its annual budget for that year.

(2) Within 30 days after a review of the annual budget of a local government is carried out it is to be submitted to the Council.

(3) A Council is to consider a review submitted to it and is to determine* whether or not to adopt the review, any parts of the review or any recommendations made in the review.

* Absolute Majority required (4) Within 30 days after a Council has made a determination, a copy of the review and determination is

to be provided to the Department.” The Budget Review document, as provided under separate cover labelled Schedule 8.2.4(a), has been considered by all senior staff in the Shire to ensure its contents are agreed upon and validated. There are a number of amendments identified in the Review document to accommodate unforseen situations, grant variations, reallocation of works and services, etc., since the Original Budget was adopted, rather than repeat these amendments in this Report, Council if referred to the Review document for discussions and consideration. Consultation: Nil Statutory Environment: As previously stated, it is a legislative requirement for Council to review its annual Budget between 1 January & 31 March under the Local Government Act, 1995 and subsidiary Local Government (Financial Management) Regulations, 1996. Relevant Plans and Policy:


Nil Financial Implications: It will be noted from the Budget Review document there is not expected to be any surplus as at 30th June 2016 (i.e. the Reviewed Budget will have a zero balance at year‐end as per the Original 2015/2016 Adopted Budget). Risk Assessment: Should the Council not adopt the proposed variations there is risk of over expenditure occurring on some line items in the Budget. Furthermore, there may be a deficiency in funds to complete specific projects or tasks. Community & Strategic Objectives:







Outcome 5.4 Long‐term financial viability.



Comment: In addition to the statutory budget review, the Shire is required to address the variation between the anticipated surplus and the actual, determined at the completion of Council’s 2014/2015 audit. Council had anticipated a surplus of $5,202,043 as stated in the 2015/2016 annual budget, however upon completion of Council’s end of year audit and finalisation of the annual financial report, the actual surplus to Council was $5,196,939.This has resulted in a variation decrease of $5,104 to the opening financial balance and will need to be adjusted in the February statutory budget review. Also attached for the Council’s consideration is the completed Statement of Financial Activity and Investments Report for the period ended 29 February 2016 – refer to schedules attached to agenda reports 8.2.2 and 8.2.3. Others A significant number of the variations are transfers from accounts that will exceed or not meet budget expectations as well as new works and the funding to complete these works (grants). A summary of movements requested is as follows;


COA Description Budget Variation

Comment

0912 EUTHANISING ‐2,000 BUDGET DECREASE DUE TO LESS THAN ANTICIPATED EUTHANISING COSTS

0902 DOG POUND OPERATIONS 2,000 BUDGET INCREASE DUE TO GREATER THAN ANTICIPATED DOG POUND OPERATING COSTS

4612 HEALTH & WELL BEING GROUP ‐7,400 BUDGET DECREASE ‐ REALLOCATE FUNDS TO COA 131120 AND 150520

3112 CIVIC CENTRE BUILDING ‐ RECURRENT MAINTENANCE

5,000 BUDGET INCREASE DUE TO GREATER THAN EXPECTED CIVIC CENTRE MAINTENANCE COSTS

5052 WORKSHOP TOOLS/FITOUT 2,400 BUDGET INCREASE DUE TO ANTICIPATED PURCHASE OF NEW TRAILER TO BE UTILISED FOR BUILDING MAINTENANCE

9412 CINEMA EXPENSES ‐1,500 BUDGET DECREASE ‐ REALLOCATE FUNDS TO COA 193120 FOR CIVIC CENTRE LICENSE RENEWALS

9312 LICENSE & MEMBERSHIP FEES 1,500 BUDGET INCREASE ‐ REALLOCATE FUNDS FROM 194120 FOR CIVIC CENTRE LICENSE RENEWALS

01D2 STATUT'Y REVIEW ‐ LOCAL LAW ‐5,104 BUDGET DECREASE ‐ REALLOCATE FUNDS TO COA 132820 FOR BUILDING MAINTENANCE

3282 RECREATION BUILDINGS ‐ UNALLOCATED MAINTENANCE

5,104 BUDGET INCREASE ‐ REALLOCATE FUNDS FROM COA 101D20 FOR BUILDING MAINTENANCE

4030 DEPOT GROUND MAINTENANCE ‐5,500 BUDGET DECREASE ‐ REALLOCATE FUNDS TO COA 136800 FOR INSTALL OF TOWER AT DEPOT FOR WIRELESS CONNECTION TO MAIN OFFICE SITE

3680 DEPOT IMPROVEMENTS 5,500 BUDGET INCREASE ‐ REALLOCATE FUNDS FROM COA 140300 FOR INSTALL OF TOWER AT DEPOT FOR WIRELESS CONNECTION TO MAIN OFFICE SITE

1602 CONTRACT EHO/REGIONAL 11,466 BUDGET INCREASE DUE TO UNDER BUDGETING OF A.HOBBS WAGES

3242 CARNARVON PARKS AND GARDENS ‐106,466 BUDGET DECREASE ‐ REALLOCATE $11,466 TO COA 116020 FOR A.HOBBS WAGES ‐ 60/40 HEALTH AND WASTE AND $95K TO COA 123620 FOR REFUSE COLLECTION

2362 REFUSE COLLECT 95,000 BUDGET INCREASE ‐ REALLOCATE FUNDS FROM COA 132420 FOR REFUSE COLLECTION

06D2 CONSULTANCIES MUNI ‐22,000 BUDGET DECREASE ‐ REALLOCATE FUNDS TO COA 101520 FOR RECORDS CONSULTANT

0152 RECORD KEEPING PORTFOLIO MUNI 22,000 BUDGET INCREASE DUE TO CONSULTANT FEES FOR RECORD KEEPING REORGANISATION

3294 INFRASTRUCTRE ASSETS ‐ AQUATIC CENTRE ‐2,909 BUDGET DECREASE ‐ GST NOT FACTORED INTO ORIGINAL AMOUNT ADVISED OF $32,000

3203 GOVT GRANT ‐ POOL 2,909 BUDGET DECREASE ‐ GST NOT FACTORED INTO ORIGINAL AMOUNT ADVISED OF $32,000

1852 ENVIRONMENTAL MONITORING AND ASSESSMENT ‐4,000 BUDGET DECREASE ‐ REALLOCATE FUNDS TO COA 173120 FOR SITE WORKS TO PREPARE FOR EHO LAB AT DEPOT

1822 MOSQUITO/VERMIN CONTROL ‐1,000 BUDGET DECREASE ‐ REALLOCATE FUNDS TO COA 173120 FOR SITE WORKS TO PREPARE FOR EHO LAB AT DEPOT

7312 OTHER HEALTH BUILDING MAINTENANCE 10,104 BUDGET DECREASE ‐ REALLOCATE FUNDS FROM COA 118520 AND 118220 FOR SITE WORKS AND RECURRENT EXPENSES FOR EHO LAB AT DEPOT

ADJUSTMENT TO OPENING BALANCE FOR 15/16 ‐5,104

DECREASE ADJUSTMENT TO OPENING BALANCE FOR 2015/16 DUE TO VARIANCE BETWEEN ANTICIPATED BUDGETED OPENING SURPLUS AND ACTUAL FINALISED CLOSING BALANCE (TO BE CARRIED FORWARD) FROM 2014/15 AS PER 14/15 END OF YEAR AUDIT

BUDGET VARIATION TOTAL 0


OFFICER’S RECOMMENDATION That Council;

1. Pursuant to Regulation 33A of the Local Government (Financial Management) Regulations 1996, adopt the 2015/2016 budget review for the period ending 29 February 2016 and the budget variations as listed.

2. Forward a copy of the review and Statements of Financial Activity to the Department of Local Government.

3. In accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996 receives the Statement of Financial Activity and Investments Report for the period ended 29 February 2016


8.2.5 CARNARVON COMPLIANCE AUDIT RETURN 2015 File No: 2F0512 Date of Meeting: 22 March 2016 Location/Address: N/A Name of Applicant: N/A Name of Owner: Shire of Carnarvon Author/s: Kelly D’Arcy – Manager Governance Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: N/A

Summary of Item: This report relates to Council’s adoption of the Shire of Carnarvon annual Compliance Audit Return for 2015. Description of Proposal: N/A Background: On an annual basis each Western Australia Local Government is required under legislation to complete an annual Compliance Audit Return that largely represents a self-audit of the Shire compliance for the calendar year. In this context the local government is required to undertake the audit and present the report to the Audit Committee for assessment, which occurred on 16 March 2016. A copy of the Compliance Audit Return 2015 is provided at Schedule 8.2.5 Consultation: Nil. Statutory Environment: The Council is obliged to complete and submit the Carnarvon Compliance Audit Return 2015 in accordance with Regulations 13, 14, and 15 the Local Government (Audit) Regulations, 1996. Relevant Plans and Policy: Nil. Financial Implications: Nil. Risk Assessment: There is a risk that Council will be in breach of its statutory obligations should it not complete and adopt the Carnarvon - Compliance Audit Return 2015. Community & Strategic Objectives:






Comment: The Return is seen as an internal control monitoring process and as such is a useful tool for the Chief Executive Officer to report to Council and the Minister for Local Government on performance against our statutory obligations. In general, the performance of the Shire accords with the statutory compliance requirements under the Local Government Act 1995 and subsidiary legislation with only a small number of matters being identified as non-compliant. These relate to declaration of a proximity interest that was inadvertently misunderstood. The matter has been addressed with the Department of Local Government and Communities. On this basis it is the Audit Committee’s recommendation that the Carnarvon – Compliance Audit Return 2015 be adopted by Council. AUDIT COMMITTEE’S RECOMMENDATION That Council:

1. Pursuant to Regulation 14(3) of the Local Government (Audit) Regulations 1996 adopt the Carnarvon – Compliance Audit Return 2015 as presented in Schedule 8.2.5 of this report

2. Forward a certified copy of the Carnarvon – Compliance Audit Return 2015 to the ‘Executive Director’ of the Department of Local Government and Communities in accordance with Regulation 15(1) of the Local Government (Audit) Regulations 1996.


8.2.6 TROPICOOL - REQUEST FOR FUNDS & WAIVER OF FEES File No: 3R0212 Date of Meeting: 22 March 2016 Location/Address: N/A Name of Applicants: TropiCOOL Festival Committee Name of Owner: N/A Author/s: John Nuttall, Executive Manager Corporate Services Declaration of Interest: Nil Voting Requirements: Officer’s recommendation 1: Simple Majority Officer’s recommendation 2: Absolute Majority Previous Report: 28 April 2015 25 March 2014

Summary of Item: This report relates to a request from TropiCOOL in relation to their annual event held in June every year. This large community event has been supported by the Shire since inception. The committee are requesting a donation to the event from the Community Growth Fund in line with previous years, along with a waiver of the fees associated with hiring the town oval for the event. Description of Proposal: This request comes from the TropiCOOL committee who are in the process of preparing for this year’s community event. The event is to take place on the town oval over the week-end on 11th and 12th June 2016. Council will be aware that this event is wholly volunteer run, and is one of the largest annual community events held in Carnarvon. Some details of the event are provided in a letter from the committee dated 12th February 2016 (Schedule 8.2.6 (b)). The request this year is for funding from the Community Growth Fund (which is made via completion of the ‘old’ Community Growth Fund application form and can be viewed at Schedule 8.2.6 (a)), in line with donations from previous years ($7000), along with a request to waive the fees (in letter dated 12th February shown at Schedule 8.2.6 (b)) associated with hiring the town oval and ancillary costs (such as rubbish bins). The basis of the request is to assist the committee to provide as much activity as they can on their limited budget. Background: The Council in previous years have supported the TropiCOOL event through donations from the Community Growth Fund ($7000 last financial year – F/C 17/4/15), along with waiving fees for oval hire. Consultation: Nil Statutory Environment: The payment of fees is required pursuant to provisions of the Local Government Act, 1995. Specifically, Section 6.2(b) of the Act affords Council the ability to waive payments as outlined below:

6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may —

(a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money; or

(b) waive or grant concessions in relation to any amount of money; or

(c) write off any amount of money,

which is owed to the local government.


* Absolute majority required.

(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges.

(3) The grant of a concession under subsection (1)(b) may be subject to any conditions determined by the local government.

(4) Regulations may prescribe circumstances in which a local government is not to exercise a power under subsection (1) or regulate the exercise of that power.

Relevant Plans and Policy: At present the Council does not have a policy in relation to awarding of donations from the Community Growth Fund or the waiving of fees. Financial Implications: There are financial implications in the request, but those implications should be reviewed against the benefit to the wider community of this event. Risk Assessment: There is a risk that should council not support TropiCOOL that the event organisers would have to reduce the activities they can offer over the week-end. Community & Strategic Objectives: Outcome 1.1 Increased tourism within the region Key Partners

Comment: As an important community event for Carnarvon it is respectfully suggested that the Shire should continue to financially support the TropiCOOL committee by agreeing to their requests for Community Growth Fund funding and waiver of fees. OFFICER’S RECOMMENDATION 1 That Council grant funding in the amount of $7000, (to be taken from COA 02J2 – Community Growth Fund – General), toward the TropiCOOL Festival, subject to the TropiCOOL Festival Committee providing an audited financial report prior 30

September 2016.

OFFICER’S RCOMMENDATION 2 That Council waive the fees connected with TropiCOOL hiring the town oval, including ancillary charges for the provision of rubbish bins, over the week-end of 10th to 12th June 2016. (Absolute Majority Required)

1.1.1

1.1.7

1.1.8

1.1.9

Promote and support local and regional tourism initiatives. GDC, GRCG , Tourism WA, Tourism Australia

Promote and support festivals, events and attractions that add value to the GDC, GRCG, DCA, District’s economy. Tourism WA,

Tourism Australia


8.2.7 REQUEST FOR NEW LEASE – CORAL COAST HELICOPTER SERVICES PTY LTD – PORTION OF BUILDING 141 ‘POWERHOUSE’ LOT 547 CARNARVON AIRPORT

File No: 2L0255 Date of Meeting: 22 March 2016 Location/Address: Portion of building 141 Powerhouse Lot 547 Carnarvon

Airport Name of Applicant: Coral Coast Helicopter Services Pty Ltd Name of Owner: Justin Borg Author/s: Carolien Claassens, Governance Officer Declaration of Interest: None Voting Requirements: Recommendation 1: Simple Majority Recommendation 2: Absolute Majority

Summary of Item: This report details a request from Coral Coast Helicopter Services Pty Ltd (CCHS) seeking Council’s assistance to lease a portion of building 141 ‘Powerhouse’ at the Carnarvon Airport. The officer recommendation detailed in this report advocates support for CCHS to facilitate a portion of the building at the Carnarvon Airport. Description of Proposal: Grant a formal lease of Portion of Building 141 ‘Powerhouse’ at Lot 547 Carnarvon Airport to CCHS Pty Ltd based on Shire of Carnarvon Policy C016 Lease and Licensing Classification – Classification Tier Three Commercial Lease. Background: CCHS is a new local business which provides a locally based helicopter service to the greater Gascoyne region, in particular the communities of Carnarvon and Shark Bay. CCHS would aim to deliver the following services:

Emergency response including Search and Rescue (over both land and sea);

Scenic flights for tourist throughout the year;

Transfer flights to popular resorts and holiday destinations in the Gascoyne area;

Adventure packages with ‘Heli – snorkeling’, ‘Heli – diving’ and ‘Heli – fishing’;

Aerial photography/ filming in order to assist publicity for the region as well as local coverage;

Air Work which is a specialized area of work including sling loads, fire lighting, aerial shooting and aerial survey work;

Aerial stock mustering for the regional cattle stations. CCHS is urgently looking for a suitable office space, including ablution, to receive and process passenger’s information and payments at the Carnarvon Airport. Having an office space is a requirement set by Civil Aviation Safety Authority (CASA). Council has received correspondence from CCHS seeking council’s support in leasing a portion of building 141 ‘Powerhouse’ at Lot 547 Carnarvon airport. There has been no specific request for a period of time (CCHS simply ask for leasing a portion of an office space). A copy of the CCHS letter and Business Plan is provided in schedule 8.2.7.


For reference purposes CCHS prefers to lease the following, see Figure 1 and Figure 2:

Figure 1: Part of Lot 547 – Carnarvon Airport

Figure 2: Preferred portion of office space at Carnarvon Airport

Consultation: Consultation has only been undertaken with Coral Coast Helicopter Services Pty Ltd and Peter Moore, Senior Airport Reporting Officer. However, to formalize an agreement consultation will need to be undertaken through advertising for a period of not less than 2 weeks, inviting submissions pursuant to Section 3.58 of the Local Government Act, 1995 as outlined in the Statutory Environment Section below. Statutory Environment:

As for a lease agreement Section 3.58 (3) of the Local Government Act, 1995 states:

(3) A local government can dispose of property other than under subsection (2) if, before agreeing to dispose of the property — (a) it gives local public notice of the proposed disposition —

(i) describing the property concerned; and (ii) giving details of the proposed disposition; and (iii) inviting submissions to be made to the local government before a

date to be specified in the notice, being a date not less than 2 weeks after the notice is first given;

And


(b) it considers any submissions made to it before the date specified in

the notice and, if its decision is made by the council or a committee, the decision and the reasons for it are recorded in the minutes of the meeting at which the decision was made.

Relevant Plans and Policy: Policy C016 Lease and Licensing Classification; Tier three - Commercial lease. Delegation No: 1034 Executing and Affixing of Common Seal to Documents. Financial Implications: The cost of preparation of the lease, utilities and all maintenance will be born by CCHS as the lease is classified as a commercial lease. In respect to the state of the current building some maintenance work has to be done before the building can be leased commercially. Currently the proposed building is being used for storage. The stored items need to be moved to building 103 the previous Airport Terminal and currently used as office space. A portion of this building is used for storage and need to be upgraded to store the others items form building 141 ‘Powerhouse’. The current budget 2015/2016 is listing sufficient budget for this minor maintenance work at the buildings mentioned above (Airport Buildings – Unallocated Maintenance has $10,000 left and Recurrent Maintenance $38,000). This lease proposal will guarantee a set income through an annual lease charge to be paid by CCHS. Based on the Current Market Rental Value used for the Airport Terminal (being a similar building), the appropriate rental for the commercial space is as followed:

M2 $/M2 Annual

Internal floor area: 21.56 $ 250 $ 5,390 ex. GST

Risk Assessment: No risk identified. Community & Strategic Objectives:



Outcome 1.2 A thriving and diverse business environment

1.5.1 Advocate for increased resources for local business development agencies such as the Small Business Information Centre.

Outcome 3.1 Carnarvon is a proud community and is a desirable place to live, invest and visit.

3.1.3 Broaden the marketing of Carnarvon to promote it as a desirable place to live, invest and visit in collaboration with key stakeholders.


Comment: Consistent with other commercial leases at the airport it is recommended that council should grant a five (5) year lease with an option for a further five (5) years in accordance with property disposal provisions under the Local Government Act, 1995. OFFICER’S RECOMMENDATION

That Council: 1. Grant a formal lease to Coral Coast Helicopter Service Pty Ltd for the lease of a portion of

office space at Lot 547 – Carnarvon Airport. This in accordance with Section 3.58 (Disposing of Property) of the Local Government Act, 1995. Based on Shire of Carnarvon Policy C016 Lease and Licensing Classification – Classification Tier Three:

(a) An initial five (5) year lease period, plus an option of a 5 year extension at the Council’s discretion;

(b) An annual lease payment $ 5,390 (excluding GST and CPI Indexed) ; (c) Lessee to be responsible for the cost of lease preparation, utilities and all

maintenance;

2. Authorise execution of the lease and affix the common seal of the Shire of Carnarvon by the Shire President and the Chief Executive Officer to the relevant documentation as specified in point 1 above as per Delegation no. 1034 ‘Executing and Affixing of Common Seal to documents’

(Absolute Majority required)

Outcome 3.7 Housing and transport options that respond to our community’s needs.

3.7.2 Advocate for improved air and public transport services for the district.

Outcome 3.8 Improved community health, safety and well being.

3.8.1 Support and assist fire and other emergency service organisations in the preparation for, and delivery of, emergency operations.


8.2.8 2014/2015 ANNUAL REPORT & ANNUAL GENERAL MEETING OF ELECTORS File No: 2F0518 Date of Meeting: 22 March 2016 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai, Manager Finance Declaration of Interest: Nil Voting Requirements: Absolute Majority – Officer Recommendation 2

Simple Majority – Officer Recommendation 2

Summary of Item: Presentation to Council of the finalised Annual Report, including the audited Financial Statements, for the year ending 30th June 2015. Description of Proposal: This matter relates to:

The Shire of Carnarvon Audited Statements for the 2014/2015 financial year;

The Annual Report for the 2014/2015 financial year; and

The setting of the date for the Annual Electors Meeting for the 2014/2015 financial year, suggested to be conducted on 26 April 2016 at 6.00pm in the Council Chambers, Stuart Street Carnarvon.

Background: All local governments are required to prepare an annual report for the previous financial year, and convene an annual electors meeting within a defined period of time of the report being adopted by the Council. The 2014/15 Shire of Carnarvon Annual Report incorporating the Annual Financial Statements and Audit Report is to be provided under separate cover as Schedule 8.2.8. Consultation: Consultation is sought with Council’s external auditors from Moore Stephens throughout the process of completing the Financial Statements for the year ending 30th June 2015. Statutory Environment: In accordance with Section 5.54 and 5.27 of the Local Government Act, 1995 it is necessary for Council to: -

Accept the Annual Report for the previous financial year prior to 31st December each year; and

Convene an Annual General Meeting of Electors within 56 days after the Local Government has accepted the Annual Report for the previous year.

Section 5.54 of the Local Government Act 1995 states:

5.54. Acceptance of annual reports

(1) Subject to subsection (2), the annual report for a financial year is to be accepted* by the local government no later than 31 December after that financial year.



(2) If the auditor’s report is not available in time for the annual report for a financial year to be accepted by 31 December after that financial year, the annual report is to be accepted by the local

government no later than 2 months after the auditor’s report becomes available. The acceptance of the Annual Report is to include the Financial Report that is guided by Regulation 36 of the Local Government (Financial Management) Regulations 1996. Section 5.27 of the Local Government Act 1995 specifies:

5.27. Electors’ general meetings

(1) A general meeting of the electors of a district is to be held once every financial year.

(2) A general meeting is to be held on a day selected by the local government but not more than 56 days after the local government accepts the annual report for the previous financial year.

(3) The matters to be discussed at general electors’ meetings are to be those prescribed. As to 5.27(3) the procedures for an Electors Meeting are outlined in Regulations 15, and 17 of the Local Government (Administration) Regulations, 1996. Relevant Plans and Policy: Nil Financial Implications: Nil Risk Assessment: There is a risk the Council will breach the legislative requirements should it not adopt the 2014/2015 Annual Report, and conduct an Annual Electors Meeting with the prescribed 56 days from the date of adopting the report. Community & Strategic Objectives:







Comment: In previous years this process has accorded with timeframe of the legislation. However, through a discord between Shire departments the Asset Register had not been updated in a timely manner, resulting in non-compliance against the Local Government Act, 1995 for not having the Financial Report submitted to Council by 31st December 2015. This also generated an additional consultancy cost to the organisation due


to further works needing to be performed in relation to fair value assessment of the Shire assets and extended liaison with and assessment by the Shire Auditors. With this acknowledged, the audit report for the year ended 30th June 2015 was received on 1st March 2016, as opposed to the 31st December 2015, and placed before the Audit Committee on 16th March 2016. Following this meeting, the Annual Report has been finalised and is presented for the Council’s consideration and adoption. Further, in line with Local Government legislation it is also recommended the Annual General Meeting of Electors be held on 26th April 2016 commencing at 6.00pm in order to present this report to the community. The Agenda format for the Annual Meeting of Electors is expected to be:

1) Attendance and apologies 2) Contents of the 2014/15 Annual Report 3) General Business 4) Closure

OFFICER RECOMMENDATION 1 That Council Pursuant to Section 5.54(2) of the Local Government Act (1995) accept the 2014/15 Annual Report, incorporating the Annual Financial Statements and Auditors Report; as presented under separate cover as Schedule 8.2.8; and

(Absolute majority required)

OFFICER RECOMMENDATION 2 That Council in accordance with Section 5.27 of the Local Government Act (1995) convene the Annual General Meeting of Electors for the 2014/2015 financial year to be held on 26th April 2016 commencing at 6.00pm in the Council Chambers, Stuart Street Carnarvon.


8.3.1 PROPOSED CLOSURE OF PORTION OF OLIVIA TERRACE FOR PURPOSE OF DISPOSAL TO ADJACENT PRIVATE LAND OWNER AT LOT 2 (HN 151) OLIVIA TERRACE SOUTH CARNARVON

File No: 4S0301; A457 Date of Meeting: 22 March 2011 Location/Address: Part Olivia Terrace adjoining Lot 2 D30904 (HN 151) Olivia Terrace Name of Applicant: Beneditto Dei Giudici Name of Owner: Road Reserve managed by Shire of Carnarvon Author/s: Robert Pringle, Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Date of Previous Report: Nil

Summary of Item: This report relates to a request from the owner of Lots 2 (HN 151) Olivia Terrace, South Carnarvon to acquire a piece of land adjacent to his property which falls within the Olivia Terrace road reserve adjacent to Baxter Park and it’s extension along Olivia Terrace and the Fascine. Closure of the remainder of the road reserve is recommended, with the final determination in which the land is divested to be determined by the Department of Lands. Description of Proposal: The owner of Lot 2 D30904 (HN 151) Olivia Terrace, South Carnarvon has requested the Shire to initiate the process of closing a portion (approximately 175m2) of Olivia Terrace adjacent to his property in order for him to acquire it in fee simple (freehold). Figure 1 below illustrates the approximate proposal on recent aerial imagery (does not show fascine redevelopment carried out in 2015). Figure 2 (next page) illustrates the potential survey plan (modified to illustrate the potential boundary which would be in line with the existing.

Figure 1 – Proposed portion of Olivia Terrace to be closed and acquired by adjacent land owner


It should be noted that this portion of Olivia Terrace is unlikely to be developed as a public road, and is currently an unfinished portion of the Fascine and Baxter Park revitalization process. This portion of road was once dedicated for connection through to West Street, however there have been several developments placed so as to prevent through traffic, including the Spray Park and Fascine pathway. Concurrent with the application to close the portion of road by the private landowner, the Local Government should close the portion of the road reserve not currently used for a made road (approximately 1160.5m2) and request the land be appropriately reserved through Department of Lands as part of Baxter Park or left as Crown Land.

Figure 2 – Proposed survey plan (note correction after consultation with the applicant)

Background: The applicant has approached the Shire numerous times over the past 15 years in order to progress consideration of this land transfer. Most recently in 2013, the applicant was advised that the outcomes of the Fascine and public open space redevelopment should be completed ahead of any discussion regarding the Roadway Closure. Now that the substantial works are completed and ahead of any landscaping of the proposed closure area, the discussion should now be heard by way of Council Consideration. Consultation: Internal consultation took place with Infrastructure Services and the planning officer conducting a site visit on 2 March with the applicant present. No objections or concerns were raised regarding the proposal, though there were some notes made regarding other services in the area. A Dial-Before-You-Dig enquiry was made using the online portal. Telstra, WaterCorp and Horizon Power responded to the request. Schedule 8.3.1 (b) sets out the plans returned to the officer. The Telstra plan shows connection through the area of interest and leading to the rear unit of the adjacent property. The Horizon Power plan shows a light pole within the area, though from the site inspection it is clear that the light pole is south of the proposed boundary. WaterCorp plans show pipes terminating in the proposed property boundary, and servicing this property. If any services are required to be relocated or altered, the applicant is required to bear that cost. The Department of Lands would make that a condition of sale of the land as freehold land.


External consultation included e-mail communication with the Department of Lands. Preliminary comment were generally related to caution with regards to cost of relocation of services.

Statutory Environment: Land Administration Act 1997 Section 58 Closure of roads of the Act states:

“(1) When a local government wishes a road in its district to be closed permanently, the local government may, subject to subsection (3), request the Minister to close the road.

(2) When a local government resolves to make a request under subsection (1), the local government must in accordance with the regulations prepare and deliver the request to the Minister.

(3) A local government must not resolve to make a request under subsection (1) until a period of 35 days has elapsed from the publication in a newspaper circulating in its district of notice of motion for that resolution, and the local government has considered any objections made to it within that period concerning the proposals set out in that notice.”

Special Note: the regulations referred to in subsection (2) above refers to Regulation 9 of the Land Administration Regulations 1998.

A road that has been closed becomes Crown Land, which the Minister may dispose of through the provisions of Section 87 of the Act. Town Planning Scheme (TPS) 10 Under TPS 10 the portion of Olivia Terrace proposed for closure is reserved for “Local Road” (see Figure 3 below).

Figure 3 – Portion Olivia Terrace reserved ‘Local Road’

Under TPS 10 Part III - Reserved Land, parts of the Scheme Area are included in reserves including Public Purpose Reserves, and further states:


“3.2 (a) Land set aside under this Scheme for the purpose of a reservation is deemed to be reserved for the purpose indicated on the Scheme Map. (b) Except as otherwise provided in this Part, a person shall not carry out any development on land reserved under this Scheme, including the erection of a boundary fence, without firstly applying for and obtaining from the Local Government a planning approval pursuant to Part 2 hereof. (c) In granting its Planning approval, the Local Government shall have regard to the ultimate purposes intended for the reserve.”

This means that any future development (which includes any use) on the land will be subject to planning approval, until such time as the zoning or reservation of the property is changed to the desired ‘Residential’. Relevant Plans and Policy: There are no current relevant plans or policy in this regard. Financial Implications: The Shire of Carnarvon’s Schedule of Planning Fees requires a fee for placing a newspaper advertisement, necessary in this instance pursuant to Regulation 9 of the Land Administration Regulations 1998. The Fee is set as the Cost of the advertisement + 15% administration (including 15% on top of GST). Financial arrangements for the closure of the road should be considered once the Local Government has advertised and received submissions on the closure. Risk Assessment: The Local Government must ensure that future development of would not cause damage to any services. Relocation of service assets may be required, and if so, would be required as a condition of future approvals. It would be possible for easements to be created, but this may restrict future development, and as such any plans submitted for assessment would require surveyed details of those services. The subject area is currently reserved for “Local Road” under TPS 10 and any future land use will need to be determined by Council. It is likely that the proponent will have to request a Scheme Amendment to better suit the intended land use, unless the proposed closing coincides with the development of Local Planning Scheme No 13. Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

Outcome 1.3 Improved Shire infrastructure

1.3.3 Construct, improve and maintain the Shire road network, including verges, drainage and pathways in line with best practice asset management procedures.


5.2.1 Maintain a high standard of corporate planning and reporting. 5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment: The subject land is currently vacant and does not serve as an access or roadway as reserved. It is adjacent to recently completed development of the Fascine Wall and extension of facilities at Baxter Park, but has not


been landscaped as of yet. During the site meeting, the applicant raised concerns about the traffic management along this section of the park, as he and his spouse frequently have to replace informal barricades preventing movement from the end of the sealed road through the park. The applicant indicated that the development of the picnic table, public BBQ, shower, drinking fountain and exercise station has brought additional undesirable activity to the park, and with it, car parking occurs within the unfinished park area in the road reserve. The undesirable activities mostly occur past 10pm and up until sunrise, while darkness adds some secrecy to the activity. Most often it is associated with illegal camping. Completion of the project will rectify some issues, however the applicant also hopes that his land acquisition will eliminate the ability of travelers to gain vehicle access to these facilities except from the car park, or to drive into Baxter Park as has been done several times. The applicant’s proposal would create a section of road reserve which could not reasonably be expected to be connected to the road network. It would be better management of the land to advertise a closure of the whole unused section of road reserve as shown in Schedule 8.3.1 (c), and thereafter for the applicant to approach the Department of Lands to initiate purchase of the land once the road has been closed. The remainder of the land could either be left as Crown Land and/or added to Baxter Park with management by the Local Government. It is recommended that the proposal be advertised for permanent road closure pursuant to the provisions of the land Administration Act 1997 and return the matter to Council thereafter for further decision, taking into account both the discussions in this report and any submissions that may have been received. The future report would make recommendations on any potential financial arrangements and contributions relating to the closure. OFFICER’S RECOMMENDATION That Council,

1. In accordance with Section 58 of the Land Administration Act 1997 publishes a public notice

in a newspaper circulating in the district stating the intention to close a portion of Olivia Terrace, South Carnarvon as defined in Schedule 8.3.1 (c) and invite representations on the proposed closure within a period of 35 days from publication.

2. That upon completion of the advertising, the matter be referred back to Council for consideration before referral to the Minister to close the road.


8.3.2 FINAL ADOPTION OF SHIRE OF CARNARVON LOCAL RECOVERY PLAN 2016 File No: 4E0415 Date of Meeting: 22 March 2016 Location/Address: NA Name of Applicant: Shire of Carnarvon Name of Owner: NA Author/s: Mark Chadwick, Executive Manager Development Services Mike Barnes, Community Emergency Services Manager Declaration of Interest: NIL Voting Requirements: Simple Majority Previous Report: 22 September 2015, 23 February 2016

Summary of Item: Council is requested to adopt the final Shire of Carnarvon Local Recovery Plan 2016 (Recovery Plan 2016) following informal community and expert consultation. It was previously resolved at it ordinary meeting on 23 February 2016; FC 20/2/16 COUNCIL RESOLUTION Cr Garrett/Cr B Smith That this matter be referred to the March 2016 Ordinary Meeting of Council. CARRIED F5/A0 (Note to Minute: Councillors advised that they had not had sufficient time to read the Local Recovery Plan in order to make an informed decision therefore the matter be referred to the March 2016 Council Meeting.) Description of Proposal: The final Recovery Plan 2016 is a support plan to the Shire of Carnarvon Local Emergency Management Arrangements and is a guide to recovery management at a local level. Council is requested to adopt the Recovery Plan 2016 as provided for in Schedule 8.3.2. Background: The current Carnarvon Emergency Risk Management Arrangements - Recovery Plan (‘Recovery Plan 2007’) was prepared by the (then) Carnarvon Local Emergency Management Committee (CLEMC) in August 2007. A search of Shire records could not identify the date the Recovery Plan 2007 was endorsed by the Carnarvon Shire Council. Consultation: A consultation period of 42 days was advertised in the local newspaper and website and closed on 20 January 2016 with no submissions received. Statutory Environment: Under Section 36(b) of the Emergency Management Act 2005, it is a function of local government to manage recovery following an emergency affecting the community in its district. The draft Recovery Plan 2015 is part of the Shire’s local emergency management arrangements, the authority for which is vested in the Emergency Management Act 2005. The draft Recovery Plan 2015 has been produced and issued under the authority of s. 41(4) of the (Emergency Management Act, 2005). Relevant Plans and Policy: Once adopted, Recovery Plan 2016 will formally replace the current arrangements and direction of the


Recovery Plan 2007. Financial Implications: There are no further financial implication as a result of adopting the final plan however there are minor costs associated with the distribution of hard copies to relevant stakeholders. Risk Assessment: Following the impact of a hazard within the Shire there may be a need to assist the community to recover from the effects of the emergency. Without an up to date Recovery Plan, a coordinated process of recovery and support for the affected community in relation to:

Reconstruction of the physical infrastructure; and

Restoration of emotional, social, economic and physical wellbeing; could be less effective. Community & Strategic Objectives: The proposed amendment is considered to be in accord with the following goals & outcomes in the Carnarvon Strategic Community Plan 2011:

Comment: The final Recovery Plan 2016 has been prepared in accordance with the State Emergency Management Committee December 2014 Guidelines and seeks to address the restoration of emotional, social, economic and physical wellbeing of a community, the reconstruction of infrastructure and the provision of support services with the Shire of Carnarvon following an emergency. Where an emergency affecting community has occurred the Recovery Plan 2016 seeks to guide in the reconstruction and restoration of physical infrastructure, the environment and community, psychosocial, and economic wellbeing. OFFICER’S RECOMMENDATION That Council:

1. Adopts the final Shire of Carnarvon Local Recovery Plan (2016) (Schedule 8.3.2).

2. Acknowledges no submissions were received following the consultation period.

3. Directs the CEO to distribute the final Shire of Carnarvon Local Recovery Plan (2016) as per the list provided in the plan.



3.8.5 Administer the Shire’s responsibilities under the Emergency Management Act.


8.3.3 APPLICATION FOR DEVELOPMENT APPROVAL: REPLICA MERCURY-REDSTONE ROCKET AT LOT 2 P401280 (SPACE & TECHNOLOGY MUSEUM)

File No: A3924; P29/16 Date of Meeting: 22 March 2016 Location/Address: Lot 2 on P401280 35 Mahony Ave Brown Range Name of Applicant: Carnarvon Space And Technology Museum Name of Owner: Shire Of Carnarvon Author/s: Robert Pringle Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: Nil

Summary of Item: The Carnarvon Space & Technology Museum is seeking development approval to establish a scale replica of the Mercury-Redstone Rocket to be placed on the Museum lawn. The intent is to add a unique and iconic landmark to the museum property as a draw for more visitors to the Museum and OTC precinct. The installation is subject to grant funding and completion of a design that would comply with relevant building legislation, including engineering the structure for Wind Region D classification. The officer recommendation is to approve the development subject to conditions and specific advice notation. Description of Proposal: The Carnarvon Space & Technology Museum has proposed to locate a to-scale replica of the Mercury-Redstone Rocket (A comparable model shown in Figure 1 (right) on the lawn of the Museum. The proposed base location is approximately 27.5m AHD, and the overall height of the proposed structure is 25m. The marked location of the structure is set back more than 25 m from the neighbouring property boundaries, with the exception of the primary street boundary (Mahony Ave). The proposed location would be roughly aligned due West of the OTC Satellite Dish. Background: The Carnarvon Space and Technology Museum is located in the former administration building of the Overseas Telecommunications Commission – Carnarvon facility at Brown Range. The facility was used to transfer tracking communication back to NASA Control Facilities for operations during the late 1960s and 1970s. The Mercury-Redstone Rockets were the first sub-orbital human-carrying booster vehicles used by NASA to achieve spaceflight. Consultation: The application has been forwarded to the State Heritage Office for comment regarding the proposal’s impact on the heritage listed property. Additionally, request for comment has been sent to the Emergency Services Manager and Airport Supervisor for comment in relation to Airport Navigation and Emergency Management Risk.

Figure 1 – Sample Replica Located

at Kennedy Space Centre


The Emergency Services Manager identified that a warning light is likely to be required, but that no other concerns were raised. The application details including co-ordinates and height details were sent through the airport operations manager to Aerodrome Management Services (AMS) Pty Ltd. Initial discussion was that a light may not be required, however this has not yet been confirmed. As such, if information is received after a notice of determination is endorsed, the information may be used to clear a condition requiring a navigation light to CASA standards. The application was published on 4 March on the Shire website and notice placed in the Administration Office display cabinet. The public notice is required by Clause 5.12.2, to consider the height of the proposed structure and its impacts on neighbouring property. To date no submissions have been made on the proposal. Submissions on the application closed at 4PM Friday 18 March. No adverse submissions were received. Statutory Environment: Planning and Development Act 2005 & Regulations 2015 No exemption is available for the proposed works, therefore pursuant to Clause 60 of Schedule 2 of the Local Planning Scheme Regulations the development requires approval. Shire of Carnarvon Town Planning Scheme No 10 The property is listed within the list of Heritage Places (Appendix X). It is standard procedure to refer all development applications to the State Heritage Office. Clause 5.12 Height and Appearance of Buildings sets out that a building greater than 3 stories is subject to the ‘SA’ procedures, which requires at least one form of notice. A notice was published on the Shire’s Website and in the Public Notices bulletin board at the Shire’s Administration Office. Relevant Plans and Policy: Draft OTC Management Plan 2012 Though the document sits in draft format since 2013, it sets the general desired management priorities for the OTC site and can be given due regard.

“New development on the site, including landscape treatment such as tree planting, should

be carefully designed and positioned to avoid detracting from the presence of major structures

within the broader landscape setting. Similarly, new works should not adversely interfere with key

views out from the site. Views from the dish walkway provide an opportunity to embrace and

interpret the connection with the Carnarvon townsite.

Landscape elements are not specifically identified in the Conservation Plan as having cultural

heritage significance. The overall significance of the site and visual presence to the passing visitor

could be enhanced by reintroducing managed landscape within sensible constraints of cost, water

and other resources.” (Section 8.1 Broad Landscaping Plan)

Financial Implications: There is no financial implication for the Local Government. Risk Assessment: As landowner, the Local Government must ensure it is protected against liability for the structure. This would include ensuring an adequate level of public liability insurance is maintained and that all Building Code requirements are met in the design and construction of the structure. Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the

Carnarvon Strategic Community Plan 2011:



1.1.1 Promote and support local and regional tourism initiatives.

1.1.2 Facilitate the opportunities and funding options for niche tourism products and experiences.

1.1.4 Enhance and maintain existing Shire tourism facilities (also refer to 2.6.1).


1.1.7 Promote and support festivals, events and attractions that add value to the District’s economy.

Comment: The specific Mercury-Redstone rocket is not iconic or symbolic of Carnarvon or of Carnarvon’s participation in the NASA Space Program. Its use ceased a few years before Carnarvon’s operations were established. A rocket, however, is iconic in general to manned spaceflight and as such would assist in promoting a ‘Space and Technology Museum’ at the intended location. There is a general fascination for ‘big things’ around Australia. They are landmarks as well as destinations for tourists, especially on long road trips. A quick internet search on ‘big things’ reveals that this proposal could launch Carnarvon to the top of the ‘Tallest Big Thing’ category. This in itself increases the chance of attracting visitors to the Space & Technology Museum, and by association, Carnarvon and other local attractions. The proposed height of the structure is significant. It has the potential to impact on views of and from (illustrative views in Figure 2 & 3) the OTC Satellite dish, though with the views from the OTC dish being entirely panoramic, the structure would not have a significant impact on the viewshed. An analysis (Figure 4) of the impact of the dish from the surrounds reveal that approximately 22.5sq.km in the East Carnarvon and Kingsford localities would have existing views impacted. This does not consider existing development that would prohibit the views from ground level such as buildings, trees, and other features. The size of the structure also contributes an attraction feature to the Museum site, and the benefits received are likely to outweigh the immediate amenity impacts on the site. Over a long term period, it is likely that the structure will become a distinct and recognisable feature of the Carnarvon/Brown Range landscape.

Figure 2. Illustrative interpretation of the proposed viewshed impact from the observation deck, OTC


Figure 3 - Illustrative interpretation of the proposed viewshed impact from North West Coastal Highway to the OTC Dish. Note, from this angle, the structure would appear taller, though there is approximately a 10 m AHD height difference between the two structures.

Figure 4. Approximate viewing triangle where views of the dish are impeded by the proposed structure.

The structure should be appropriately sited to prevent possible property damage in the unlikely event of collapse (unlikely due to the requirements to meet Wind Region D classification under the National Construction Code), with a 1:1.5 height to setback ratio from the western boundary. Prior advice from the State Heritage Office with regards to the recent development of the “Space Tunnel” and entry was that these structures are essentially temporary and could be removed to return the site to its historical condition. In this regard, it would also be useful to put a condition on the development that the placement is subject to the ongoing lease of the property by the Carnarvon Space & Technology Museum, and upon cessation of the lease, the structure should be removed unless otherwise granted approval to remain on site. Included in such condition would be a requirement to maintain the structure in good repair. Overall, the benefits of the development are likely to contribute to the economic and tourism diversity on offer in the Shire of Carnarvon, and development approval is recommended, subject to conditions.


OFFICER’S RECOMMENDATION That council,

1. Pursuant to Clause 68 of the Planning and Development (Local Planning Schemes) Regulations

2015 Schedule 2 and the Shire of Carnarvon Town Planning Scheme No. 10 grant development

approval for application P29/16 A3924 for development of land at Lot 2 on P401280 35 Mahony

Ave Brown Range for a replica Mercury-Redstone Rocket (structure) subject to the following

conditions:

a. The development is generally in accordance with the approved plans (Schedule 8.3.3 (a))

dated 22 March 2016, except as modified by conditions of approval.

b. The base of the structure shall be set back from the western boundary by a ratio of 1:1.5

times the height of the structure, or 37.5m to prevent impact upon the neighbouring

property.

c. The maximum height to the top of the structure not to exceed 53m AHD.

d. The structure to be maintained to prevent disrepair, and shall be removed at the

cessation of the lease agreement between the Carnarvon Space and Technology Museum

and the Shire of Carnarvon unless otherwise approved by the Local Government.

e. A warning beacon to CASA specification shall be placed for night-time navigation

purposes at the top of the structure and the details of which shall be provided to CASA for

identification and navigation purposes.

2. Provide the following advice notes with the notice of determination on the approval granted in item 1:

a. A building permit application is required for the proposed development in accordance with the Building Act 2011. Due to the timing of the application, a Bushfire Attack Level (BAL) Assessment may be required for the development. Further information on requirements for submission for the building permit application should be requested from the Building Section of the Shire of Carnarvon.

b. The applicant should ensure that an appropriate amount of property and public liability insurance is obtained to protect from potential property and human safety risk associated with the structure.


8.3.4 COUNCIL ENDORSEMENT OF THE AMENDED EMERGENCY MANAGEMENT PLAN FOR CORAL BAY 2016

File No: 4A0175 Date of Meeting: 22 March 2016 Location/Address: Coral Bay (excluding Carnarvon) Name of Applicant: Shire of Carnarvon Author: Mark Chadwick, Executive Manager Development Services Declaration of Interest: Nil Voting Requirements: Simple Majority Date of Previous Report: 28 April 2015 _______________________________________________________________________________________ Summary: The purpose of this report is to seek Council’s endorsement of minor amendments to the Local Emergency Management Plan (2016) for Coral Bay attached as Schedule 8 3 4. Background: The Shire of Carnarvon is required under legislation to have emergency management plans in place for communities within the Shire and to evaluate the Local Evacuation Plan against the Emergency Management Act 2005 along with the Emergency Management Western Australia’s:

“Guide for Emergency Risk Management”;

Manual Number 10 – “Recovery Management”;

“Guide for Emergency Risk Management”; and

“Local Community Emergency Management Arrangements Guide”. In April 2015, Council adopted the Local Emergency Management Arrangements (2015) that covered Coral Bay. There have since been some minor changes to position titles mentioned in the document and emergency management terminology since the previous item went to Council. Consultation: Chief Executive Officer Community Emergency Services Manager, Shires of Carnarvon, Shark Bay & Upper Gascoyne Department of Fire & Emergency Services Coral Bay VES Unit Statutory Environment: Emergency Management Act 2005 s41(1) Local Emergency Management Arrangements Relevant Plans and Policy: None applicable. Financial Implications: There are no known financial implications that relate to this matter. Risk Assessment: The perceived level of risk is considered to be ‘low’ risk and can be managed by routine procedures, and is unlikely to need specific application of external resources. Community & Strategic Objectives: Matters considered relevant under the “Shire of Carnarvon 10+ Year Strategic Community Plan (2011)” are as follows:


Comment: The production of the Coral Bay Local Emergency Management Plan is supported by the Shires Community Strategic Plan 2011. Some minor changes were required to ensure the document remains current and reflects recent changes to terminology now used for emergency management arrangements. OFFICER’S RECOMMENDATION That Council: 1. Endorse the amended Local Emergency Management Plan for Coral Bay 2016 attached as Schedule 8

3 4. 2. Authorise the Shire President to execute the updated Local Emergency Management Plan For Coral

Bay 2016 on behalf of Council for lodgment with the District Emergency Management Committee.



3.8.5 Administer the Shire’s responsibilities under the Emergency Management Act.


8.3.5 LOCAL GOVERNMENT DECISION TO REQUIRE A LOCAL DEVELOPMENT PLAN – LOT 7 ON P251767 (HN 153) WILLIAM STREET, EAST CARNARVON

File No: A1049 Date of Meeting: 22 March 2016 Location/Address: Lot 7 on P251767 153 William Street, East Carnarvon Name of Applicant: Local Government Determination only in accordance with the Regulations Name of Owner: R&Y Billinness Author/s: Robert Pringle Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: Nil

Summary of Item: In accordance with the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations 2015), Clause 47(d) it is recommended that a Local Development Plan be required by Council to coordinate future development of the Sandhurst Hotel site in East Carnarvon, and that the request should be forwarded to the Western Australian Planning Commission (WAPC) for a similar determination. Description of Proposal: Under the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations 2015), Clause 47(d) a local development plan may be prepared in respect of an area of land in the scheme if the WAPC and the local government considers that a Local Development Plan is required for the purposes of orderly and proper planning. In discussion with the new owner of the property, a significant redevelopment is proposed, and the Council and WAPC must make a determination that a Local Development Plan should be required. The prospective purchaser of the Sandhurst Tavern and associated property at 153 William Street East Carnarvon has discussed preliminary plans with officers to determine what is permissible and what approvals may be required. There are several aspects to the plans, including redevelopment of the tavern and bottleshop, extension of the garden area and possible location of an outdoor concert and event venue. Additionally, the prospective owner would like to establish a car park through a portion of the road reserve, which the local government has previously considered to close, but which did not appear to have been fully executed, with reasons not immediately clear. In stage two of the development, the prospective owner would seek to further establish the outdoor concert/venue space, construct holiday accommodation units in the rear of the property, and establish a retail venture which would sell produce and prepared foods and preserves made from local produce in the Tavern kitchen. Background: The Local Development Plan process was introduced in the Planning and Development (Local Planning Schemes) Regulations 2015. Typically, a Local Development Plan would be required where identified in a Structure Plan or Activity Centre Plan. The East Carnarvon Kingsford Structure Plan was prepared in advance of the Regulations 2015 and did not identify this site (or others) as requiring a Local Development Plan. Through the public consultation phase of the above Structure Plan process, the owners identified that the hotel and tavern would be preserved and the remainder of the property would be dedicated for residential purposes. This was incorporated into the plan.


Consultation: During a pre-consultation session on 9 March, the officer identified that the proposal may be suitable for a Local Development Plan. The basics of the process were set out in correspondence to the prospective owner, and the officer confirmed on 16 March that the owners and prospective owner would be willing to undergo such a process. Concurrently, advice was sought from the Department of Planning. In discussion, the local government was requested to formally require a Local Development Plan and in doing so request the Commission to make a similar determination in accordance with Clause 47(d) of the Regulations 2015 Schedule 2. Statutory Environment: Planning and Development (Local Planning Schemes) Regulations 2015 In the Regulations, a Local Development Plan means:

a plan setting out specific and detailed guidance for a future development including one or more of the following —

(a) site and development standards that are to apply to the development; (b) specifying exemptions from the requirement to obtain development approval for

development in the area to which the plan relates. It further states that a Local Development Plan in respect of an area of land in the Scheme area may be prepared if “the Commission and the local government considers that a local development plan is required for the purposes of orderly and proper planning.” Relevant Plans and Policy: Draft Local Planning Strategy (LPS) Under Section 4.3 Settlements the Draft LPS states:

“Direction: New development and subdivision is appropriately identified and planned for in a logical manner. Strategic Policy Position: Future development in East Carnarvon and Kingsford areas will be guided by the East Carnarvon Kingsford Structure Plan and any further approved local Structure Plans or local development plans.”

East Carnarvon Kingsford Structure Plan Local Development Plans prepared within the Structure Plan area shall be generally in accordance with the provisions, standards and requirements of this Structure Plan. The site is identified for redevelopment in relation to the Wise Park Redevelopment, although prior applications and the previous owner’s intention was for residential use to be established on the North ¾ of the property, while retaining the South ¼ for the hotel and historic site. Financial Implications: No financial implications identified in the officer recommendation to pursue a local development plan. Risk Assessment: No risks or liability identified in the officer recommendation to pursue a local development plan. Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the


Outcome 1.2 Increased availability of serviced residential, commercial and industrial land.


1.2.3 Facilitate and / or participate in the development of Shire, State Government and private sector land holdings.

Comment: The exercise of completing a Local Development Plan is beneficial in ensuring the orderly and proper planning of a development site. It is most useful when there are a variety of uses on the site and where there is interaction with services, amenities, and conflicting land uses. In this situation, the Local Development Plan would consider:

Bushfire attack level (BAL) assessment; Hotel purpose building and associated uses,

including drive-through sales; Site access and car parking arrangements,

including servicing; Retail expansion plans; Outdoor concert & event venue space,

including noise attenuation; The presence of a Water Corporation water

line through the adjacent road reserve which may be used for parking;

Development of tourist accommodation as cabins/event camping;

Potential for closure of a portion of William Street/Sandhurst Road former alignment and amalgamation into the lot to rectify ownership and liability issues.

The lodgement of the development application and building permit would require the BAL assessment. There is no exception to this requirement.

The Local Development Plan would:

Identify existing buildings and site features to remain;

Identify suitable building envelopes for future development, including setbacks from property boundaries, building heights, ground levels, and the need for earth works.

Set out future servicing for commercial operations, including access and car parking.

Set out a range of uses which may be permitted without requiring future development approval.

Identify accessibility features required for new development, including paths, car parking, and ablutions.

Provide the BAL assessment. Set minimum standards against which a building permit application can be assessed for development

approval; Establish conditional use of the road reserve for car parking until such time as land can be

transferred and easements created to Water Corporation’s benefit.

The Local Development Plan must additionally address the discrepancy between the plan and the intended zoning in the East Carnarvon Kingsford Structure Plan. The current ‘Hotel’ zone includes the desired range of uses as permitted or at the Local Government’s discretion to approve. There is an opportunity at this

Figure 1 – Sandhurst site with Bushfire Prone

Overlay. Proposed road closure/car parking and

access area in dashed red outline, Water

Corporation service in blue dash.


stage to modify recommendations in the LPS in this regard, but there may also be a need to amend the Structure Plan at some stage. As the document is now a strategic document for which ‘due regard’ is given, it would be possible to re-zone the property in Local Planning Scheme 13 (a special-use zone would be desired). In this process, Council should consider the amenity of the locality, and perhaps update plans for this area to be set aside as a commercial/venue hub, in order to prevent future land use and amenity conflicts.

OFFICER’S RECOMMENDATION That Council,

1. Pursuant to Clause 47(d) of the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2 determine that a Local Development Plan is required by Council for the orderly and proper planning of Lot 7 on P251767 153 William Street, East Carnarvon.

2. Request the Western Australian Planning Commission to make a similar decision pursuant to Clause 47(d) of the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2.

3. When response is received from the WAPC, advise the landowners and prospective landowners accordingly.


8.3.6 LOCAL GOVERNMENT DECISION TO REQUIRE A LOCAL DEVELOPMENT PLAN – CARNARVON CHRISTIAN SCHOOL, EAST CARNARVON

File No: A3476 Date of Meeting: 22 March 2016 Location/Address: Lot 1046 on P171363562, Lot 560 on P144413, and Lot 562 on P160981, 30

Babbage Island Road, Morgantown Name of Applicant: Local Government Determination only in accordance with the Regulations Name of Owner: Carnarvon Christian Parent Control School (Carnarvon Christian School) Author/s: Robert Pringle Planning Officer Declaration of Interest: Impartiality interest due to the author’s wife being employed by the School

as a school chaplain. Voting Requirements: Simple Majority Previous Report: Nil

Summary of Item: In accordance with the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations 2015), Clause 47(d), it is recommended that a Local Development Plan be required by Council for the Carnarvon Christian School site(s), and that the request should be forwarded to the Western Australian Planning Commission (WAPC) for a similar determination. Description of Proposal: Under the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations 2015), Clause 47(d) a Local Development Plan may be prepared in respect of an area of land in the scheme if the WAPC and the local government considers that a Local Development Plan is required for the purposes of orderly and proper planning. In discussion with the school principal and the consultant planner acting on his behalf, a significant redevelopment is proposed, and the Council and WAPC must make a determination that a Local Development Plan should be required. Over the better part of the past decade, a number of development proposals have been put forward by the Carnarvon Christian School as they expand to accommodate a larger number of students. Most recently, the planning consultant engaged on the School’s behalf has approached the Shire for pre-consultation input in relation to a revised site access arrangement, changes to parking layouts, and the location of a pre-primary classroom (Funded by the Federal Capital Grants Program) in proximity to the existing pre-primary playground. The consultant planner discussed the possibility of pursuing a Local Development Plan to affirm strategic direction for the planning of the site, and to reduce the future number of development approvals required to implement such strategic vision. Having recently obtained guidance on the criteria and procedure for requiring a Local Development Plan, the officers agreed to pursue this course of action and sought agreement to the proposal from the School Principal and Board. Background: The Local Development Plan process was introduced in the Planning and Development (Local Planning Schemes) Regulations 2015. Typically, a Local Development Plan would be required where identified in a Structure Plan or Activity Centre Plan. There is not a structure plan prepared for this area, nor is there specific actions identified in the Local Planning Strategy. The site is zoned Residential Development under Town Planning Scheme No. 10. Carnarvon Christian School has grown significantly over the past decade, and the school facility has been subject to at least 7 separate development applications, primarily for classroom and hall additions. Multiple applications have also been made in relation to staff accommodation on the site.


Consultation: During a pre-consultation session on 10 March, the officer and planning consultant identified that the proposal may be suitable for a Local Development Plan. The basics of the process were set out in correspondence to the school Principal and requested return correspondence with agreement from the School’s Board. The officer received written confirmation on 15 March that the owner would be willing to undergo such a process. The Department of Planning officer’s advice in relation to Item 8.3.5 for the Sandhurst Tavern site can be extended to the Christian School site. The local government is requested to formally require a Local Development Plan and in doing so request the WAPC to make a similar determination in accordance with Clause 47(d) of the Regulations 2015 Schedule 2. Statutory Environment: Planning and Development (Local Planning Schemes) Regulations 2015 In the Regulations, a Local Development Plan means:

a plan setting out specific and detailed guidance for a future development including one or more of the following —

(a) site and development standards that are to apply to the development; (b) specifying exemptions from the requirement to obtain development approval for

development in the area to which the plan relates. It further states that a Local Development Plan in respect of an area of land in the Scheme area may be prepared if “the Commission and the local government considers that a local development plan is required for the purposes of orderly and proper planning.” Relevant Plans and Policy: Draft Local Planning Strategy (LPS) The Draft LPS addresses the matter by stating that existing and potential school sites are to be zoned and reserved appropriately. Currently, mapping does not address this issue. Background documentation suggests the Christian school is at capacity. Financial Implications: No financial implications identified in the officer recommendation to pursue a Local Development Plan. Risk Assessment: No risks or liability identified in the officer recommendation to pursue a Local Development Plan. Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the


Outcome 1.2 Increased availability of serviced residential, commercial and industrial land.

1.2.3 Facilitate and / or participate in the development of Shire, State Government and private sector land holdings.

Comment: In 2015, a grouped dwelling unit on the school site was granted retrospective development approval. The most significant issue with the development was that the staff quarters was already constructed on a raised site. This created potential overlooking and overshadowing concerns on the neighbouring property. The original plans provided with the building permit did not include contours, and as such the officers assumed


a flat earth scenario. This is one example of how unplanned staged development has created issues with the site. Two significant events are due to occur in the coming month which would necessitate a greater level of planning to facilitate orderly and proper planning of the property. One is the proposed lodgement of a new development application which, from pre-consultation, would include the siting of a new classroom, provision of a one-way sealed access track with new crossover to Babbage Island Road and the re-location of 8 car parking spaces, plus scope to include more car parking as space permits. The second is the coming into effect of the bushfire amendments to the Regulations 2015. These regulations are significant to the School site as they will require a Bushfire Attack Level (BAL) Assessment for any non-residential use properties affected by the published Bushfire Prone Area map. The school site is affected by the Bushfire Prone Area map (Figure 1).

Figure 1 – Carnarvon Christian School Site (outlined – 10/2014) with Bushfire Prone Area Overlay (pink)

The lodgement of the development application and building permit application would require the BAL assessment. There is no exception to this requirement. The exercise of completing a Local Development Plan is beneficial in ensuring the orderly and proper planning of a development site. It is most useful when there are a variety of uses on the site and where there is interaction with services, amenities, and conflicting land uses. In this situation, the Local Development Plan would consider:

- Bushfire attack level assessment; - School purpose buildings; - Staff accommodation;


- Site access and car parking arrangements, including school bus loading; - School-related facilities (alternative/after school programming, facility hire); - The proximity of the Water Corporation sewerage effluent ponds and its buffer zone; - Potential for amalgamation of the lots to rectify issues with buildings constructed over lot

boundaries. The Local Development Plan would:

- Identify existing buildings and site features to remain; - Identify suitable building envelopes for future development, including setbacks from property

boundaries, building heights, ground levels, and the need for earth works. - Set out future servicing for the school, including access and car parking. - Set out a range of uses which may be permitted without requiring future development approval. - Identify accessibility features required for new development, including paths, car parking, and

ablutions. - Provide the BAL assessment. - Set minimum standards against which a building permit application can be assessed for

development consent. Having sought confirmation from the School Principal and Board, it is agreed that the Local Development Plan should be required, which will allow for a long-range plan to be prepared and to more efficiently process future growth of the School from a land use planning perspective. OFFICER’S RECOMMENDATION That Council,

1. Pursuant to Clause 47(d) of the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2 determine that a Local Development Plan is required by Council for the orderly and proper planning of Lot 1046 on P171363562, Lot 560 on P144413, and Lot 562 on P160981, 30 Babbage Island Road, Morgantown 30 Babbage Island Road, Morgantown.

2. Request the Western Australian Planning Commission to make a similar decision pursuant to Clause 47(d) of the Planning and Development (Local Planning Schemes) Regulations 2015 Schedule 2.

3. When response is received from the WAPC, advise the landowner accordingly.


8.3.7 DEVELOPMENT OF A TICKET BOX AT EAST CARNARVON FOOTBALL OVAL/FESTIVAL GROUNDS

File No: A658; P30/16 Date of Meeting: 22 March 2016 Location/Address: Lot 350 on P205734 at 309 Robinson Street, East Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Marius Shepherd, Manager Planning Declaration of Interest: Nil Voting Requirements: Simple Majority – Recommendation 1

Absolute Majority – Recommendation 2 Date of previous meeting: Nil Summary of Item: This report relates to Development Approval being sought for the development of a ticket box at the East Carnarvon football oval and festival grounds. It involves the construction of a small permanent structure to be used as a ticket box to the grounds, as well as a fence and minor roadworks to regulate traffic movement to and from the grounds at the Robinson Street Entrance. Council approval is required in accordance with the Shire Town Planning Scheme No.10, read in conjunction with the Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2 (Deemed Provisions). It is recommended that approval be granted subject to conditions. Description of Proposal: It is proposed to locate the ticket box on the paved driveway entering the football oval grounds from Robinson Street. Figure 1 below shows the proposed location of the structure, as well as proposed fencing and driveway widening to accommodate larger vehicles such as busses:

Figure 1 – Locality of proposed ticket box and auxiliary works


The primary use of the ticket box will be to regulate entry and collect entry fees to football matches.

Figure 2 below shows the plans and illustrative appearance of the ticket box building:

Proposed Plan of the Structure approximately 2m wide x 3m long x 2.4m tall

Typical appearance of a ticket box.

Typical appearance of a ticket box.

Figure 2 – Proposed ticket box structure


Background: The Gascoyne Football Association (GFA) has requested the Shire to consider developing a ticket box at the football oval in an effort to better regulate entry and to assist with the collection of entry fees (match tickets). This is currently done by having a person sitting in a car “blocking” entry and collecting entry fees. Not only is this inefficient as it is possible to enter without paying, it is also unappealing in appearance especially to visiting spectators. Consultation: Internal consultation has occurred between Shire staff, including Infrastructure staff, Planning, Building and the CEO. This included visits to the site and meeting the representative from the GFA. Statutory Environment: Town Planning Scheme (TPS) No. 10 Development approval is required for works and use on any Scheme reserve. The land is Reserved for ‘Parks and Recreation’. Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2 (Deemed Provisions) Clause 60 of Schedule 2 requires Development Approval as a deemed provision of the Regulations. Relevant Plans and Policy: There are no relevant plans or policy relating to the proposed development. Financial Implications: It is estimated that the costs to develop the ticket box and auxiliary works such as fencing, gates, driveway surfacing and line marking would amount to approximately $18,000. The GFA have agreed in writing to contribute $6,000 to the construction costs. It is proposed that Council will cover the remaining cost of the development, to be taken from the existing Shire Community Growth Fund allocation – COA 02J2. This COA totaled $96,006 in the 2015/2016 budget, and at present has $78,763 committed with $12,393 remaining. It is proposed that this balance be allocated to develop the ticket box project as well as football related improvements to the oval facility where possible. The ticket box and auxiliary works would be improvements owned by the Shire and would hence be part of the Asset Maintenance budget in future. Risk Assessment: There are no risks identified with this proposal. Development of the ticket box is considered to be an upgrade of Shire facilities. Community & Strategic Objectives: The proposal supports the following outcomes from the Carnarvon Strategic Community Plan 2011:

Outcome 3.4 Improved passive and active leisure and recreation facilities.

3.4.1 Develop a shire recreation plan to establish the needs, maintenance and improvements of all sporting and recreation facilities, identifies opportunities to rationalise and optimise current public open space areas and facility usage, and reviews financial viability.

3.4.2 Support and promote recreational and sporting events and organisations through the Club Development Program.

3.4.3 Encourage residents to lead healthy lifestyles through participation in passive and active recreational pursuits.


3.4.4 Implement the Shire Recreation Plan to upgrade public facilities and open spaces to optimise use.

Comment: In considering an application for development approval the Council is required to (under Clause 67 of the Deemed Provisions) to have due regard to a variety of matters to the extent that, in the opinion of Council, those matters are relevant to the development the subject of the application. These matters include (but are not limited to) the compatibility of the development within its setting, the amenity of the locality, landscaping, risk to human health or safety and access. The proposed ticket box is in keeping with the current uses of the reserve (sport and occasional community events) and the function and form of other buildings existing on the site and similar sites across the state and even the country. The locality, despite being in the middle of an existing paved driveway, is typical of a ticket box that regulates entry. It would be necessary to have auxiliary works to assist in the functioning of the ticket box, such as fencing with lockable gates to direct and regulate access, widening of the driveway surface to prevent damage and erosion, and the painting of centrelines and islands to direct traffic flow. It is required that the building be constructed in accordance with the Building Code, including cyclone rating and accessibility to the disabled. Being a fairly small building at ground level this should not pose any difficulty. In light of the considerations put forward, the Officer recommends this application for approval. OFFICER’S RECOMMENDATION 1 That Council, pursuant to Clause 68.2 of the Planning and Development Regulations 2015, grant development approval for a ticket box building and auxiliary fencing on Lot 350 on P205734 at 309 Robinson Street, East Carnarvon, subject to the following condition:

1. All development is to be in accordance with the approved Development Plan dated 22 March 2016 attached in Schedule 8.3.7, including any amendments placed thereon by the Shire of Carnarvon, and except as may be modified by the following conditions or with the prior written approval of the Shire of Carnarvon. An endorsed copy of this plan shall form part of the approval granted and shall not be modified or altered without the prior written approval of the Local Government.

OFFICER’S RECOMMENDATION 2 That Council delegate the CEO to progress with the development of the ticket box and auxiliary works upon receiving a contribution of $6000 from the Gascoyne Football Association, with the remaining balance of funds ($12,393) from the existing Shire Community Growth Fund – COA 02J2 allocated towards this project. (Absolute majority required)


8.3.8 PROPOSED BROCKMAN PARK STRUCTURE PLAN PROJECT BRIEF AND AGING IN PLACE PROJECT SCOPE, BROCKMAN PARK CARNARVON

QQQQQ File No: 4A0187 Date of Meeting: 22 March 2016 Location/Address: Part of Lot 1179 on P213005, Part of Lot 1193 on P181640, Part of Lot 1147

on P173472 at David Brand Drive, Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Marius Shepherd, Manager Planning Declaration of Interest: Nil Voting Requirements: Simple Majority Date of previous meeting: Nil Summary of Item: This report recommends the preparation of a new Structure Plan for the southern portion of Brockman Park, and accordingly seeks Council’s endorsement of:

• A project brief that details purpose, aims, key considerations and suggested methodology for the planning process;

• Formation of a steering group to guide the project under the auspice of Council; • Submissions to be called from suitably qualified and experienced Planning Consultants; • Tender selection criteria and weighting to be incorporated into the formal quotation process.

Description of Proposal: The aim of this planning exercise is to provide a detailed Structure Plan in accordance with the relevant provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 that describes, graphically illustrates, and spatially articulates the future built form recommended for the study area by its current zoning. Similarly, the new Structure Plan will also:

Detail road networks and access requirements;

Include an urban water management plan outlining drainage requirements and landscaping;

Include a geotechnical assessment confirming capability of the land for the proposed type of development;

Consider the potential impacts of storm surge from the Gascoyne River and fascine;

Identify the areas of open space to contribute to the 10% requirement for public open space in the Brockman locality which is to be reclassified accordingly.

The project will culminate in a development prospectus that will include a detailed layout design plan and indicative sketch floor plans and elevations considering a mix of independent living and residential care units comprising 1, 2 and 3 bed units. The prospectus will assist with seeking funding for construction and fit out, and will be based on a feasibility study ascertaining the viability and costs involved of constructing, maintaining and servicing an “ageing in place” facility. The detailed plans shall be prepared reflecting a mix of independent living and residential care units in accordance with the Residential R Codes provisions at a R50 density. The feasibility study shall also be prepared taking into consideration and addressing the projected trends and increasing demand for age care services at all levels coupled with accommodation need based on an aging population. The feasibility study shall also assess the connectivity and accessibility improvements (i.e. infrastructure and services audit) and their associated costs applicable to the proposed development and site layout. The financial viability and costs involved of constructing, maintaining and servicing an “ageing in place” facility in the proposed development area will be determined, considering the market status and projected demand for this form of housing, with emphasis land tenure options and individual affordability.


Funding opportunities from the private sector and Government will be investigated, and commercial options and partnership opportunities identified. Background: For several years now the Shire of Carnarvon has considered the development of residential aged care housing. Council has previously indicated that the southern part of Brockman Park adjacent to the existing Gascoyne Memorial Foundation (GMF) retirement units is preferable to accommodate such a facility. A scheme amendment (Amendment 69) to Town Planning Scheme No. 10 to reclassify the site from a “Parks and Recreation Reserve” to a “Special Use Zone – Aged Care” has recently been completed (Council adopted at its ordinary meeting held 24 February 2015), with the Minister subsequently approving the zoning as follows:

Appendix No. IX – Schedule of Special Use Sites

Land and Property Description

Primary Uses Development Requirements

Part Lots 1193 on Plan 181640, 1179 on Plan 213005 and 1147 on Plan 173472 David Brand Drive, Carnarvon.

Aged or Dependent Persons Dwelling. Other uses to be listed is incidental (IP use):

Caretaker’s dwelling

Medical Clinic

Health Studio

Arts & Craft Studio

Car Park

1. No development will be permitted until such time as a structure plan has been prepared to the satisfaction of local government and the Western Australian Planning Commission, in accordance with the relevant provisions of Part 4 – Structure Plans in Schedule 2 – Deemed Provisions for local planning schemes of the Planning and Development (Local Planning Schemes) Regulations 2015.

2. In addition to the

structure planning requirements provided at Part 4 of Schedule 2 – Deemed Provisions for local planning schemes , a Structure Plan shall include but not be limited to the following:

road networks and access requirements;

urban water management plan outlining drainage requirements and landscaping;

geotechnical assessment confirming capability of the land for development;.

consideration of potential impacts of


storm surge from the Gascoyne River;

Areas of open space to be identified to contribute to the 10% requirement for public open space in the Brockman locality which is to be reclassified accordingly.

Special note should be taken of the Development Requirements (3rd column) which requires a Structure Plan to be prepared (including supporting studies and reports) before any development may occur. Consultation: Public consultation occurred during the scheme amendment process, and further public consultation will be conducted during the Structure Planning process. Statutory Environment: Town Planning Scheme (TPS) No. 10 The property is currently zoned “Special Use – Aged Care” with Development requirement in Schedule IX of TPS No. 10. Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2 (Deemed Provisions) Part 4 of the Deemed Provisions outlines the requirements of Structure Plans. Local Government Act 1995 With regard to selection of a planning consultant the Council will procure a Consultant to prepare the Structure Plan through a formal Tender process in accordance with the requirements for tendering under Section 3.57 of the Act and Division 2 of the Local Government (Functions and General) Regulations 1996. Relevant Plans and Policy: There are no relevant plans or policy relating to the proposed development. Financial Implications: In 2015, the Shire of Carnarvon signed a Memorandum of Understanding (MoU) with the Gascoyne Development Commission (GDC), to deliver Aging in Place (AiP), a fully grant funded Royalties for Regions Project. The grant funding for this project is allocated within the 2015-16 Budget COA 1952 Job 1954 for $250,000 with $50,000 payment already received by the Shire being for the execution of the agreement. Unspent portions of this grant funded expenditure will need to carry through to the 2016-17 Budget as the Project completion date is in November 2016. A review of the MoU Agreement was initiated by GDC and a variation to the agreement was signed in February 2016 which allowed for the deliverables to be aligned more appropriately with achieving a more effective outcome. There was no financial change to the grant funds associated with the MoU variation. Risk Assessment: There are no risks identified with this project. Community & Strategic Objectives: The proposal supports the following outcomes from the Carnarvon Strategic Community Plan 2011:


Comment: It is proposed that a Steering Group be formed to oversee and guide a suitably qualified and experienced

planning consultancy in undertaking the review process and prepare the Structure Plan. While the

Consultant will be selected through a formal process, the formation of the working group should be

determined by Council through invitation of representatives from key Government agencies together with

two Councillors and staff:

Shire of Carnarvon – Councillors x 2 (Chairperson), CEO, EMDS, MP

Gascoyne Development Commission - Representative x 1

Department of Housing – Representative x 1

WA Country Health Services – Representative x 1

It is also suggested other persons may be co-opted as required (Shire staff or agency representatives as

determined by the Chairperson in consultation with the Shire CEO and Executive Manager Development

Services), and will ensure prominent issues and opportunities are identified and suitably addressed through

the process.

As mentioned, the engagement of a Consultant to prepare a Structure Plan should be undertaken through a

formal Tender process in accordance with the requirements for tendering under the Local Government Act

1995.

The following selection criteria are recommended:

Selection Criteria Weighting

Consultant skills and experience of staff to work on this project 20%

Demonstrated experience in completing similar projects 20%

Understanding of the task and methodology 25%

Tendered price 30%

Recognition of project time line 5%

TOTAL 100%

As for the selection process, it is suggested a panel consist of the two Councillors on the Steering Group,

the Chief Executive Officer (CEO), the Executive Manager Development Services and the Manager Planning,

with delegation to appoint the successful planning consultancy granted to the CEO.

Outcome 3.7 Housing and transport options that respond to our community’s needs.

3.7.4 Facilitate and possibly participate in the development of a lifestyle village for seniors.

3.7.5 Advocate for residential aged care facilities to be available locally.


OFFICER’S RECOMMENDATION That Council:

1. Adopt the draft Brockman Park Structure Plan project brief as provided at Schedule 8.3.8 to this report, including compilation of the Steering Group representation;

2. Nominate two Councilors (one as Chairperson) as Council representatives on the Working Group. Cr. (Chairperson) Cr.

3. Proceed with a formal Tender process in accordance with the requirements for tendering under Section 3.57 of the Local Government Act 1995 and Division 2 of the Local Government (Functions and General) Regulations 1996).

4. Endorse the following criteria and weighting to be incorporated into the selection process, and based on the highest score as determined by the selection panel consisting of the two Councilors on the Steering Group, the Chief Executive Officer (CEO) the Executive Manager Development Services and the Manager Planning, and grant delegation to CEO to appoint the successful Consultant:

Selection Criteria Weighting

Consultant skills and experience of staff to work on this project 20%

Demonstrated experience in completing similar projects 20%

Understanding of the task and methodology 25%

Tendered price 30%

Recognition of project time line 5%

TOTAL 100%


8.3.9 REQUEST TO WAIVE AQUATIC CENTRE ADMISSION FEES CARNARVON AMATUER SWIMMING CLUB File No: 4C0301 Date of Meeting: 22 March 2016 Location/Address: Carnarvon Aquatic Centre Name of Applicant: Carnarvon Amateur Swimming Club Name of Owner: N/A Author/s: Mark Chadwick, Executive Manager Development Services Declaration of Interest: NIL Voting Requirements: Absolute Majority Previous Report: NIL

Summary of Item: This report relates to a request from the Carnarvon Amateur Swimming Club seeking Council’s consideration to waive the fees for an event it is holding at the Carnarvon Aquatic Centre. Description of Proposal: The Carnarvon Amateur Swimming Club are hosting its Club Championships on 7th April 2016 and have requested that Council consider waiving the cost of fees whilst the pool is closed to the public from 5 pm – 6 pm for the setting up of the club championships and from 6 pm to 7 pm to hold the event. The reason for the waiver as stated by the Club “is that we are a non-profit organisation and any money we save will go towards the members in encouraging and promoting the sport.” Background: A letter has been received by the Shire of Carnarvon dated the 13th March 2016, regarding the Carnarvon Amateur Swimming Club, Club Championship event. A copy of the letter is attached as Schedule 8.3.9 Consultation: Nil Statutory Environment: The payment of fees is required pursuant to provisions of the Local Government Act, 1995. Specifically, Section 6.2(b) of the Act affords Council the ability to waive payments as outlined below:

6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may —

(a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money; or

(b) waive or grant concessions in relation to any amount of money; or

(c) write off any amount of money,

which is owed to the local government.


(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges.

(3) The grant of a concession under subsection (1)(b) may be subject to any conditions determined by the local government.


(4) Regulations may prescribe circumstances in which a local government is not to exercise a power under subsection (1) or regulate the exercise of that power.

Relevant Plans and Policy: At present the Council does not have a policy in relation to the waiving of fees. Financial Implications: Should Council support the Swimming Club’s request there will be a potential loss of income to the Shire. That loss will be the amount of the participant’s entry fees should they otherwise be required to pay to enter. The Club has informed that there are approximately 12 people needed to set up the event and approximately 80 competitors and 80 spectators expected at the event. The adult entry fee is currently $3.60. Risk Assessment: There is a risk that waiving the fees in this instance will mean that other community and sporting groups may make similar requests in the future regarding Shire fees and charges. Community & Strategic Objectives:

Outcome 5.4 Long-term financial viability.



Implement long term financial planning.

Comment: Council may want to consider waiving the fees for those setting up for the event and charging the fees for the event itself. This would be problematic to administer. It may also consider giving a discount of 12 entry fees. Whatever decision Council chooses it will have to consider, that the waiving of the aquatic centre entry fee could prove problematic, as it is likely to set an undesirable precedent for all fees to be waived on request by other groups. OFFICER’S RECOMMENDATION That Council refuse the request by the Carnarvon Amateur Swimming Club for the wavier of the Aquatic Centre for the setting up and duration of the club championship event between 5 PM and 7 PM.


8.3.10 GASCOYNE REGIONAL GRANTS SCHEME 2016 SUBMISSION – STAGE ONE CARNARVON WASTE WATER REUSE IRRIGATION UPGRADE

File No: 4A0174 Date of Meeting: 22 March 2016 Location/Address: Carnarvon Town Site Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Mark Chadwick, Executive Manager Development Services Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: NA

Summary of Item: This item seeks Council approval for a grant submission to the Gascoyne Development Commission, 2016 Royalties for Regions Gascoyne Regional Grants Scheme which closed on 17 March 2016, for the purpose of receiving funds to deliver STAGE ONE of the Carnarvon Waste Water Reuse Irrigation Upgrade Project. Description of Proposal: The Carnarvon Waste Water Reuse Irrigation Upgrade aims to; Achieve an environmental and economically sustainable delivery of high standard waste water to enhance the amenity to 70% of the public recreation areas for the Carnarvon community. The submission will include the following elements;

1. Replace identified priority irrigation pipes to the current standard to increase longevity of the irrigation system.

2. Install new feeder pumps appropriate to the new pipe standard and install new sprinkler systems as needed.

Background: The existing waste water irrigation network was constructed more than 40 years ago. It currently irrigates approximately 70% of public open space (i.e. Brockman Park, Town Oval, Festival Grounds, North water Estate and others). The Shire has been has experienced serious pipe failures on a regular basis. Evidence of the need to address this longstanding issue is from the continuous call outs to repair broken pipework due to pressure blow outs and general wear from aged infrastructure. Water Corporation is required to collect and treat the waste water produced from properties connected to sewer. The Shire agrees to take the treated waste water at a suitable standard for irrigation of above open spaces. The current cost of maintaining the Shires waste water treatment and irrigation system is approximately $90,000 p.a. This projects aims to reduce current and future maintenance costs and also increase the life expectancy of part of the irrigation system. Consultation: Consultation has occurred between the Shires Development, Corporate Services and Infrastructure Services staff, Shire of Carnarvon CEO, Gascoyne Development Commission, Water Corporation Regional Manager and Water Quality Branch Design Team, Department of Health WA, Water Quality Unit.


The Shire is currently seeking support letters from end users of the waste water reuses scheme including the Carnarvon Christian School, Carnarvon Senior College and affected sporting clubs. Statutory Environment: The Shire is required to comply with the approval given by the WA Health Department and performance requirements of the relevant Code of Practice for the operation of the Waste Water Reuse Scheme. Relevant Plans and Policy: The Shire has an asset management plan, waste water reuse management plan and strategic community plan that relate to this item. Financial Implications: The Shire proposes to apply for the maximum amount allowed which is $300, 000. $20,000 is identified as cash contribution from the Shire and $30,000 in kind making p the total project cost of $350,000. The funds for the Shires cash contribution is proposed to be taken from COA G013 Integrated Water Supply Delivery in the 2016-17 Budget. The estimated upper range cost of the total system to be upgraded is in the order of up to $1.8 Million. Risk Assessment: The Shire last conducted an internal audit of the Waste Water Scheme in 2015 which produced 21 page report and a number of actions listed. This report follows on from the Shire of Carnarvon Operation and Maintenance Plan 2014, which states; "4.1.2 Asset management plan Most of the assets in this 'waste water resuse' system are considerably aged and require constant maintenance. Pipelines are reaching the end of their life cycle and will require replacement in a near future. We would recommend the Shire develop a strategic asset management plan for the irrigation scheme, allowing timely decision making and optimising the investments and reducing the risks for the community." The grant submission aims to address the replacement of ageing infrastructure to reduce the future risks of failures and costs associated with repairs and non-function. Community & Strategic Objectives: This project aligns with the following outcomes of the Carnarvon Strategic Community Plan 2011.

Outcome 2.1 Efficient use and integrated management of water resources.

2.2.1 Implement the Shire’s Integrated Water Strategy.

2.2.2 Promote efficient procedures and practices to reduce water consumption by the Shire.

Outcome 2.2 Improved physical quality of the built environment.

2.5.1 Develop and maintain township streetscapes, parks, gardens and open spaces in accordance with aspirations of the community.

2.5.8 Develop and implement an asset replacement program in line with best practice asset management standards.


Comment: The Shire has been working closely with the Water Corporation more recently whereby a re-design of the treatment and storage of waste water has commenced and is proposed to begin construction in 2018. This project is an extension of the successful partnership that aims to enable the treated effluent to be delivered to a reliable irrigation network. The effective upgrade to the treatment side of the waste water system is compromised, if the irrigation system is not fully functional. OFFICER’S RECOMMENDATION

That Council 1. Approves the submission of grant application to Gascoyne Development Commission 2016

Royalties for Regions Gascoyne Regional Grants Scheme for up to $300,000.

2. Approves in kind $20,000 and cash contributions towards the grant funding to the amount of $30,000 from COA G013 Integrated Water Supply Delivery.
