a shop window for your school research – maintaining your international research profile physics...
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A shop window for your school research – maintaining your international
research profile
Physics and Astronomy within Southampton Research___________________
Jessie Hey
Staff Development Seminar
30th March 2004
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Overview
• The school’s research profile• Southampton Research: directions for
publications recording• Southampton Research database – e-
Prints Soton• Where next?
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The current profile for one of the top five schools in the UK – publications difficult to
maintain
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4 major research groups
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Astronomy: live astro-ph search to full text – up to date and simple
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Solar-Terrestrial Physics
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In press still? No full text
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Laser Physics – under construction
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Quantum and Functional Matter – ‘internationally recognised research
teams’
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Magnetism and Superconductivity – no full text. What’s new?
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Magnetic Applications – no full text. Updated 1998
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Quantum Optoelectronics –neat but old and no full text
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SHEP – links to arXiv and SPIRES
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Preprint Database – potential for new method of presentation and
updating?
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Challenge to keep up with full text and recording – SPIRES more up to
date
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e.g. SHEP 0403 full text in arXiv
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Home Pages for some link to up to date publications (inc SHEP 0406!)
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Home Pages
• Generally conservative• One - publications – in postscript – I can’t
read, one – under construction• Some link to SPIRES – helps to have a
distinctive name• SHEP – one only of the postdocs and
postgrads has one visible
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University Level Recording
• Progressed to pdfs for 2002 but no 2003 yet
• Need an easier, more proactive way
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Physics and Astronomy and Winchester School of Art still not in
2001
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e-Prints Soton: Southampton Research Information System
• INPUT:
– Register once only– Enter record for publication, image, keynote
speech etc– Where possible attach a full text or image file– Check copyright– Expect to add abstract, keywords etc– Check and add useful information eg link to
publisher
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Copyright: Journals supporting self archiving
2003 survey by RoMEO project
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Now available as searchable database of key Publisher copyright policies
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Ensuring your copyright up front – others have requested retrospectively by email
"I hereby transfer to <publisher or journal> all rights to sell or lease the text (on-paper and on-line) of my paper <paper title>. I retain the right to distribute it for free for scholarly/scientific purposes, in particular, the right to self-archive it publicly online on the World Wide Web. The author/s hereby assert their moral rights in accordance with the UK Copyright Designs and Patents Act (1988)."
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e-Prints Soton: Southampton Research Information System
• Output - One record for potentially many purposes such as:
– University Research Report or Database– Live link to publications from school or
personal web pages– CVs– RAE support– Export to reference management software –
EndNote, Bibtex – reformat refs– Project proposals and reporting
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Example of live link from Southampton Research Publications
Database
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Your latest work
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Potential for RAE as well
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arXiv – an expanding exemplar for scholarly communication – added Quantitative Biology Sept 2003
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arXiv – today’s usage starting
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arXiv – a trusted repository? – a question for your school
• Are you confident linking to your paper in arXiv? Is arXiv permanent?
• arXiv has some funding but hasn’t radically upgraded its interface
• Or would you prefer a copy separate from arXiv as well?
• The Southampton Research database can do either
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• Supported with start up funding from JISC/HEFCE funding• TARDis project within FAIR programme
• investigating practical ways in which university research output can be made more freely available - more accessible, more rapidly within the context of other institutions globally
• Solution: publications database – improving research recording at Southampton with ease of depositing or linking to full text
• Background of rapid progression of the Open Access movement – database is Open Archive Initiative compliant and searchable with other databases
• Discipline based and institutional repositories seen as complementary building blocks of e-research
Southampton University Institutional Repository
http://eprints.soton.ac.uk
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All Research Output – with full text if available
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Pilot feedback:Core need at
Southampton is to move from full e-Prints emphasis
toproactive
publications system
becomingResearch Sotonor Southampton
Research
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Some Key Benefits
• Self deposit record immediately and full text if available
• Assisted deposit option• Copyright advice• Other research output eg theses• Book articles with link through ISBN to
Amazon• Deposit once – linked to other schools
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Book chapter linked by ISBN to Amazon and e-Prints Soton URL added to research
funding proposal
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Southampton’s Way Forward
• Institutional Repository of publications (= Research Soton) with full text where possible– current copyright precludes all output being full text
but climate is changing fast
• Currently for Research Output (perhaps linked to data) – keeping abreast of developments with learning objects or administrative document initiatives
• Available to global and national search services and, of course, Google• OAIster: 3,045,063 records from 268 institutions
(updated 5 March 2004)
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Towards a vision of joined up research and teaching
Diagram from eBank UK project
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To maintain your school research profile and save you time
e-Prints Soton for Southampton Research http://eprints.soton.ac.uk/
Jessie Hey: working with schools Pauline Simpson: Project Manager Natasha Lucas: admin and deposit support