BRANDERMILL COMMUNITY ASSOCIA nON, INC.

BOARD OF DIRECTORS MEETING

December 2,2013

Monday - 7:00 PM - Brandermill Woods

AGENDA

Est Time 1. Call to Order

2. Pledge of Allegiance

3. Approval of Agenda

4. Consideration of Minutes for Meeting of November 4, 2013 and November 18,2013 5 min

5. Reports 30 min A. President

B. First Vice-President

C. Treasurer D. Members of the Board

E. Community Manager

F. Committee Chairs

6. Member Voice (Please limit conunents to maximwll of 3 minutes) 10 min

7. Presentation: Zoning Request of Joni Roberts (Planter'S Wood) 20 min

8. Consideration ofIssuance of Request for Proposals regarding North Beach Pool 45 min

9. Announcements

Christmas Tree Lighting Ceremony - Tuesday, December 3rd, 7:00 PM @ Market Square

Community Meeting re: Zoning Request by Day Care Provider located at 13304 Farm Crest

Court - Wednesday, December 4th, 6:30 PM @ Harbour Pointe Club House

10. Executive Session:

Adjourn

Per Virginia Property Owners Association Act, Section 55-51 O.I .C for purposes of discussing

Personnel & Legal matters

BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

November 4, 2013

1. Call Regular Monthly Meeting to Order - The November 4, 2013 BCA Board of Directors Meeting was called to order by President O'Hanley at 7 PM at Brandermill Woods Clubhouse, 14311 Brandermill Woods Trail, Midlothian, VA 23112. Directors Bettin, Blom, Davis, Hillman, Leonard, Malek and O'Hanley, Community Manager Bailey and Recorder Judy Agee were present.

2. Director Davis led the meeting with the Pledge of Allegiance.

3. Approval of Agenda MOTION: Director Malek moved to approve the Agenda. MOTION SECONDED: Director Davis MOTION CARRIED: Unanimously approved.

4. Consideration of Minutes for Meetings of October 9 and 29, 2013 MOTION: Director Leonard moved to approve the minutes of the October 9 and October 29, 2013 meetings. MOTION SECONDED: Director Blom MOTION CARRIED: Unanimously approved.

5. Reports-A. President - President O'Hanley noted the October activities included a Food Truck event, a family camp-out at Sunday Park, and a Halloween Tots Fest. She thanked Community Services Director Jennifer Strader for her assistance with the Green Market each Saturday from May through October, and the help provided by volunteers and other staff members. She announced the Great Brandermill Cleanup Day is this Saturday, November 9, and noted there have been 170 requests for the bagsters. President O'Hanley announced an event considered as part of Brandermill's 40th

Anniversary - "40 Hands Across Brandermill." This event was recommended as part of the Master Plan, and involves organizing volunteers to help a deserving resident with exterior and landscaping property updates. This project will involve short-term volunteer opportunities and will include donations from residents and commercial members. Nominations for the "40 Hands Home" will be decided in February and the work will be done in April or May. B. First Vice-President - Director Davis had no report. C. Treasurer - Director Hillman reviewed the Financials as of September 30, 2013 Report and noted that expenses are running behind revenues and it is expected the 2013 budget will finish the year with approximately $50,000 surplus in the operating budget, which could be added to the Reserve Fund. D. Members of the Board - Director Hillman complemented Director Leonard for his attendance and assistance at all ARB meetings in his role as board liaison. Director Hillman asked what plan was in place to cite residents for not meeting the new mailbox standards starting January 1, 2014. Community Manager Bailey reported the focus of the two new part-time Standards staff will be the compliance issues of the mailboxes, which he stated will be handled as part of the normal covenant violation process.

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BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

November 4, 2013

E. Community Manager - Community Manager Bailey reported that a good number of residents have called regarding street paving work being done by VDOT. He explained that VDOT's two-step process involves making initial repairs on potholes and dips in the road surface and then to return in several months to apply a slurry seal coat to cover the entire street. Manager Bailey reported that because of the expansion plans of Brandermill Woods, the loca tion of the board meetings will be moved to the Harbour Pointe Clubhouse starting with the January 6, 2014 board meeting. Manager Bailey reported the "Manager's Walkabouts" have been completed for this year because of fewer daylight hours and will resume in the spring. He reported 30% of the neighborhoods have been visited, including neighborhoods along Millridge Parkway and those west of Brandermill Parkway to Genito Road. Manager Bailey provided a summary of ARB and Standards Department activities for October. Manager Bailey reported BCA staff have communicated with Verizon to request they stop their door-to-door solicitations. He encouraged residents to report any companies who are soliciting even with the "No Solicitation" policy added to signs on the parkways. Manager Bailey discussed the proposed reorganization of the BCA committees, which was a result of the 2013 board strategic plan. He noted the purpose of the reorganization is to provide direction to the BCA departments and to provide prioritization to the departments' expenditures of budgeted funds. The proposed committees are: Planning, Finance, Elections, Safety & Security, Community Services, Communications and Marketing, Architectural Review Board, Hearing Panel, Commercial Property Development, and Maintenance & Ecology. This proposal will be reviewed at the December 2 board meeting. Manager Bailey reviewed the Request for Proposal for maintenance of North Beach Pool prepared by Douglas Aquatics, which will be reviewed at the December 2 board meeting. He reported that the fall pansies have been planted and major landscaping is being done at Harbour Pointe entryways and the entrance area at Harbour Pointe Clubhouse. Manager Bailey reported the Brandermill lIm has been sold to Wexwater Properties and that he and the board will continue discussions with Wexwater regarding a permanent deeded easement to the BCA marina. F. Committee Chairs-1. ARB - October 8 and September 24 meeting minutes are attached. 2. BHPC - October 9, 2013 meeting minutes are attached. 3. Natural Resources Committee - August 13, 2013 meetings minutes are attached.

6. Member Voice - Jim Watwood, Birnam Woods, introduced himself as a new resident and an avid sailor and boater, and expressed his concern that the boating rules be enforced to reduce the number of junked boats, including boats with gas powered engines, which are stored and blocking his access to the lake at The Landing. - Warren Ragsdale, Huntsbridge, expressed concern that there are few residents in

Page I 2

BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

November 4, 2013

attendance at the board meetings, that the meetings should be run according to "Robert's Rules of Order," that the board members come prepared, and to limit discussion to pertinent issues to allow the board meetings to adjourn earlier. - Greg Pearson, McTyre's Cove, expressed concern regarding the proposed budget items for website maintenance and the electronic message board proposed at Harbour Pointe.

7. Presentation of Recommended Budget

Review by Community Manager - The three portions of the budget are: Operating Budget the New Capital Budget, and the Replacement Budget. Member assessments make up 75% of total revenue and the remaining 25% comes from other revenue sources. The employee expenses have been reduced in the 2014 budget. The proposed budget recommends a 5% increase in employee payroll to help offset the current 100%­employer sponsored healthcare plan to be changed to an 80%/20% healthcare plan to help keep employee salaries at their current levels. Manager Bailey gave a breakdown of the total budget by department and the various items with increases and reductions in the 2014 expenditures. The proposed recommended budget reflects a 3.5% increase in 2014 assessments, or approximately $15 per residential household for the year. Manager Bailey reported the Finance Committee offered an additional recommendation to increase employee salaries by 2%, bringing the total employee salary increase to 7% (5% to offset the cost of the healthcare plan change and a 2% salary increase for 2014). If the board elects to grant the 2 % salary increase, the 2014 assessments would be increased by 4 %, or approximately $18 per residential household for the year. Manager Bailey reported two New Capital/MPOC projects (off-road trail and electronic messaging board) have been removed from the 2014 recommended budget. The recommended budget will add $38,000 ($28,000 from capital fee income and $10,000 from assessments) to the New Capital Reserve Fund, which has no allocations designated for 2014. The proposed items designated from the Replacement Reserve Fund and proposed contributions will bring the balance to $1.1 million by 2014 year-end. Manager Bailey provided a graphic chart to answer the question asked by many residents: "What does my assessment pay for?"

Member Comment - Mamie McNeal, Planters Wood, inquired about the listings for printing and Manager Bailey responded the listings would be for The Village Mill and the BCA Telephone Directory. She also inquired about increases to line items in the 2014 budget when the BCA has not spent the amount budgeted for those same line items in the current budget. Manager Bailey stated he would need the specific line items since the answer varies by each line item. - Warren Ragsdale, Huntsbridge, commended the board and staff for the great job on this budget and that they are heading in the right direction. - Steve Russek, McTyre's Cove, asked if volunteers could be used to audit the Board of Directors election results to save on that expense line item. Manager Bailey responded affirmatively and that the process and guidelines needed to be developed for the 2014 election.

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BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

November 4, 2013

Board Discussion - Director Bettin asked if the PowerPoint presentation on the budget could be included on the website, and NRC Chair Mamie McNeal it can be downloaded to the Brandermill NRC web page. Also, the graph chart labeled "What Do I Get for My Assessments?" will be published in The Village Mill. All board members were involved in this cliscussion.

Community Manager Bailey noted this recommended budget could change since it still needs to be discussed by the board of directors. He also noted there is a special BCA board meeting sdleduled for Monday, November 18 at 7 pm to approve the 2014 budget.

8. Executive Session - Per Virginia Property Owners Association Act, Section 55-510.1.C -For the purpose of discussing Legal Matters.

MOTION: Director Blom moved to enter into executive session according to Section 55-510.1.C of the Virginia Property Owners Association Act for the purpose of discussing legal matters. MOTION SECONDED: Director Malek MOTION CARRIED: Unanimously approved.

9. Return to Open Session - The Board returned to open session. No action was taken on the legal matters.

10. Adjournment - President O'Hanley adjourned the meeting at 8:30 PM.

Submitted by:

Joan O'Hanley, President Board of Directors Brandermill Community Assoc., Inc.

John S. Bailey Community Manager/Secretary Brandermill Community Assoc., Inc.

Page I 4

BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

November 18, 2013

1. Call Regular Monthly Meeting to Order - The November 18, 2013 BCA Special Board of Directors Meeting was called to order by President O'Hanley at 7 PM at Brandermill Woods Clubhouse, 14311 Branderrnill Woods Trail, Midlothian, VA 23112. Directors Bettin, Blom, Davis, Hillman, Leonard, Malek and O'Hanley, Corrununity Manager Bailey and Recorder Judy Agee were present.

2. Director Davis led the meeting with the Pledge of Allegiance.

3. Member Voice - Lester Stadig, McTyre's Cove, stated he reported to Corrununity Manager Bailey this morning that his wife Carol fell off the sharp-edged drop off of the trail near Corrunodore Point while they were walking this area of the trail, and requested tha t this hazard be addressed. - John and Sidney Rideout, Long Gate, provided their concerns bye-mail regarding the increases in the proposed 2014 budget. - Greg Pearson, McTyre's Cove, provided his corrunents through The Village Mill Letter to the Editor, which stated the October 19 budget meeting left him wanting more information than what the two-hour meeting provided, particularly with issues regarding the pools. - Bill Poole, Harbour Bluff, provided his corrunents through e-mail regarding the operating and new capital budgets. - Dee Pisciella, Planters Wood, reported via e-mail regarding her concerns regarding the proposed 2014 budget and strongly urged the board consider a zero increase in assessments.

Corrununity Manager Bailey reported the board will consider at the December 2 meeting a request from a corrunercial member currently listed as a corrunercial improved lot to change to a corrunercial self-maintained lot, which would result in a reduction in revenue of $8,632, and the budget variance would result in $67,900 which would reduce the proposed assessment increase to 3.86%.

4. Consideration of Budget for Fiscal Year 2014

MOTION: Director Leonard moved to adopt the BCA Fiscal Year 2014 Operating Budget with the income and expense total of $2,240,868, and set the assessment for 2014 for all membership categories according to their current rates. MOTION SECONDED: Director Davis Discussion: All board members were involved in the discussion of this motion. MOTION CARRIED: Directors Davis, Leonard, Malek and President O'Hanley approved. Directors Bettin, Blom and Hillman were opposed.

MOTION: Director Blom moved to direct the Corrununity Manager to estimate and present at the December 2 board meeting the amount of budget surplus for this year and direct him to apply tha t surplus to the replacement reserve fund and that we adjust next year's replacement reserve by tha t amount and the adjustments to the budget as

Page I 1

BRANDERMILL COMMUNITY ASSOCIATION, INC. BOARD OF DIRECTORS MEETING MINUTES

November 18, 2013

presented that he estimates will be limited to the difference between what would have been raised by the proposed budget and the difference after the adjustment is made. MOTION SECONDED: Director Hillman Discussion: All board members were involved in the discussion of this motion. MOTION CARRIED: Directors Bettin, Blom, Davis, Hillman and President O'Hanley approved. Director Leonard opposed. Director Malek abstained.

MOTION: Director Davis moved to implement with the Community Manager and Accounting Manager's data a realistic surcharge to cover credit card usage, as soon as practical. MOTION SECONDED: Director Malek Discussion: All board members were involved in the discussion of this motion. MOTION CARRIED: Directors Blom, Davis, Leonard, Malek and President O'Hanley approved. Director Bettin opposed. Director Hillman abstained.

5. Executive Session - Per Virginia Property Owners Association Act, Section 55-51D.l.C -For the purpose of discussing legal rna tters.

MOTION: Director Malek moved to enter into executive session according to Section 55-51D.l.C of the Virginia Property Owners Association Act for the purpose of discussing legal ma tters. MOTION SECONDED: Director Davis MOTION CARRIED: Unanimously approved.

6. Return to Open Session - The Board returned to open session. No action was taken.

7. Adjournment - President O'Hanley adjourned the meeting at 8:16 PM.

Submitted by:

Joan O'Hanley, President Board of Directors Brandermill Community Assoc., Inc.

John S. Bailey Community Manager/Secretary Brandermill Community Assoc., Inc.

Page I 2

~DRAFT 8.5.1 General Landscaping~\andscaping of individual lots is r:3'quired as defined in this section. The ARB does not review flGFfRaI minor landscaping decisions of the homeowner .. , 6~GR as aaaiR!l ~laRts , ~laRtiR!l !lFaSS, !lf9~Re Gsver sr !lameRs, sr "r~RiR!l aRe §r~bbiR!l sl existiRg "laRt material. Major landscaping decisions that affect the character of the lot and thus the community, RSWe'ler, US be approved by the ARB. These include:

a. General clearing of vegetation for structures, driveways, yards, decks and patios, or any other larger use. Clearing of existing trees shall be regulated by paragraph 4.3.3.

b. Construction of landscape structures such as fences, walls, trellises, arbors, gazebos, wood sheds, etc.

c. Implementation of any fermallandscape plan requiring replacement of existing vegetation with new 'larieties, sleariRg of lawns, play areas, §areeR6 ~Ianting beds, or other major landscape features.

d. Any earthwork creating changes in topography, site drainage or creation of ponds, pools or other water features.

8.5.2 Minimum Landscape Specifications: The following specifications apply to all improved lots in Brandermill:

a. All cleared areas shall be mulched, seeded or sodded, or planted with an approved ground cover.

b. Foundation planting is required along street facing facades of houses (at a minimum) per "Appendix D."

c. All foundation planting beds and all other planting beds shall be mulched.

d. Any landscaping required to restore a buffer improperly cleared, or to provide a buffer in cases where privacy between lots would otherwise be severely compromised, will be in addition to the minimum allowance required.

e. Where nursery trees are required as part of landscape requirements they shall be correct in form for their species , have normal growth habit, have well developed branches, densely foliated , and be planted with the proper space to allow growth to maturity. Emphasis on scarcely wooded lots shall be on placement of street trees directly along street frontage. On heavily wooded lots where adequate trees exist, emphasis should be placed on accent trees located to highlight building entry zones or architectural elements of the house. All trees shall be adequately planted and staked. (See Harbour Ridge in the NEIGHBORHOOD MATRIX.)

f. No new landscaping shall commence until all trash , stones, gravel , branches, weeds, and construction debris have been removed from the lot.

g. F"ormallandscape e8sigRs ,:llans that include fruit and vegetaole plants iRsl~eiRg flower or vegetable gareeR "lots must be approved b~ the ARB. ~egetable gardens shall be limited to the rear yard , but consideration will be given to planting beds in side yards for property with growing condition limitations if the vegetable plot can be screened from view from the street and

eighbors. All vegetable and fruit plants must be regularly maintained. Individual vegetable plants not exceeding 24 inches in height integrated into an existing landscape or professional landscape plan that is characteristic of the Brandermill community (See 2.4.1) may be considere for front ards. No wire cages or visible stakes will be ~ermitted . Brander ill

~DRAFT

h. Artificial vegetation is prohibited.

I. Any earthwork creating changes in topography, site drainage, or creation of ponds, pools, or other water features must be approved by the ARB. Exterior fountains and ponds are not permitted in front yards unless approved by the ARB.

~DRAFT

Christmas Bonus Program ~DRAFT

The Employee Christmas Bonus Program exists to recognize and thank the employees for their service during the year. It serves to boost the employee morale and, in a practical sense,

provides the employees a little more money to spend on their family during the holiday season.

The total amount available in the bonus pool is determined as a part of the budget process each year. The specific amounts to be distributed to each employee are based on two aspects: employee category and years of service.

The table below indicates how the bonus amount is determined.

Employee Category Bonus Amount

Seasonal $25

Part-Time $100 plus $10 for each year of service, capped at $500

Full-Time $250 plus $20 for each year of service, capped at $500

Dept Heads $500

******************************************************************************

t . ) BRANDERMILL A W a te rf ro nt Community

To: John S. Bailey, Community Manager liP .4 /J.~_ From: AI Raimo, Director Property Management rr-- f'-~

Subject: Monthly Report - November, 2013

Date: November 27,2013

1. Property Management - November

A. Architectural Review Board ARB applications processed - 57, last month - 28. ARB applications approved as submitted - 39 ARB applications approved limiting conditions - 9 ARB applications denied - 1 ARB applications preliminary review - 8 ARB applications requiring consultant architect - 6

B. Covenant Enforcement Violations Issued - 17, last month - 43. Violations Resolved -1, last month - 31 Hearing Panel referrals - 4 letters sent. Panel will meet in early December due to Thanksgiving holiday. There will only be one meeting between Nov & Dec. Properties referred for legal action - 7. Staff made one court appearance.

C. Other Department Activities Tree Removal requests - 9, last month -16. Disclosures requests received - 10, last month - 11.

2. Other Activitv A. Reviewed web site - worked with staff and consultant on tweaking site. B. Worked with County Transportation Department, on sidewalk and street light installations along Genito Road and Old Hundred and Charter Colony. Work to begin early December, (see attached map diagram for area of work). C. One new cluster mailbox unit install accomplished in Five Springs. Less than 800 new mail box units still to be installed prior to end of the year. D. Tree management work completed on Harbour Pointe Parkway and Sandyridge. E. Email blast address numbers increased over 100 over the last month (1763 total). Thanks to Jennifer Strader for including a sign up option on the directory submission form which contributed significantly to the increase. F. Two new employees to begin in early January in the Property Management Department.

ll Page BRANDERMILL COMMUNITY ASSOCIATION · 300 1 EAST BOUNDARY TERRACE, MIDLOTHIAN, VIRGIN IA 23 11 2

(804) 744-1035 O · (804) 744-2839 F

Genito Rd/Old Hundred Rd/Charter Colony Pkwy Sidewalk and Streetlights

Streetlights Sidewalk

TO: Brandermill Community Association Board of Directors:

From: Joni Roberts

Subject: Conditional Use Permit Request for "Roberts' Home Away From Home" Family Day Home

Enclosed are letters of support from parents and adjacent neighbors addressing the zoning amendment,

the necessity and importance of a state-licensed family day home in Brandermill and the subject of

traffic.

T nk you.

Rev. Mark A. & Tina Divens 13301 Farmcrest et Midlothian, Va.23112

Dear BeA Board of Directors;

I am writing this letter on behalf of Howard and Joni Roberts. My family has been neighbors with this family for sixteen years. They have operated a family day home business all of that time and I can affirm that they have not caused any traffic or parking problems resulting from day to day operations. They have a wide driveway that of which accommodates the needs of those picking up or dropping off children in their care. I know that they are licensed and that the services they provide offer a great deal of support for working families needing help with caring for their children. I am shocked that after all this time it is somehow a problem now. The only traffic issues that we have, come from residents who park on both side of the street as you come into the neighborhood. We who live in the back have more than enough space. I believe that this family deserves the right to continue operating as they always have. If you have any question feel free to contact me. My home phone is (804) 744-8322 and my email is marksunfire@comcast.net.

BCA Board of Directors: November 24, 2013

Mr. & Mrs. Vincent Austin 13305 Farm Crest Court

Midlothian VA 23112

We, the residence of 13305 Farm Crest Court are in support of the Roberts family day home. The Roberts family day home became part of our family seventeen years ago. Our children were one of the first to attend. It was ttuly a blessing for us to have their family day home in our neighbOThood. They provided a home away from home environment. This gave us a sense of security. Our children as well as others have played at the top of the cui de sac without incident. We have not had any issues with traffic as it relates to the Roberts family day home.

Vincent & Diedra

Dear Sirs,

We appreciate the work of the BCA Board of Directors and your attention to issues of

Brandermill residences.

It has come to our attention that our longtime neighbors Howard and Joni Roberts are in the

process of obtaining a zoning amendment for their family day home. We are in full support of their

family home continuing. We have lived across from Howard and Joni for 12 years and haven't had any

issues with their family day care.

The Roberts' family day home is an anchor for working families in BrandermilL Not only are

children nurtured and cared for, but the Roberts have provided and are providing jobs for Brandermill

teens, some of whom have ultimately pursued education in the teaching and child care fields.

Most importantly, we'd like to state there is and r.ever has been an issue with parking or traffic

associated with the Roberts' family day home. They deserve the right to continue operating their day

care.

Sincerelv,

Ed and Theresa Kinlaw

13307 Farm Crest Ct.

:

Stephen and Rosemary Hard wich

13311 Farm Crest Court

lVIidlothian , VA 23112

(804) 651-6578

November 24 , 2013

Brandermill Commun ity Association Board of Directors,

We ha ve been Brandermill residents since 2006. We chose to move to Brandermill to be close

to our child care provider, IVIrs , Jon i Roberts, In fact , she fac ilitated the introduction between us and the

e xi st ing homeot'm ers so that a smooth sa le was made without the add it iona l cost of a Rea ltor. From the

moment \'.' 9 began to unpack ou r be long ings, \'l e fe lt at home hers , and it is due to the fact that \".' e

were alread y so fam iliar t'.'ith the area s ince we had been us ing Roberts Home Away From Home since

our daughter was 6 weeks old, VV e found Mrs. Roberts through a recommendation for home based

ch ildcare , Since we have been living here these past 7 years, we ha ve not had any concerns \vith the

traffic on our road due to the home daycare , nor have \'"e had any parki ng concerns. In fact , \'.' e are

pleased that there is a qua li ty home on our street where chil dren are able to experience the same high

qua lit y and safe envi ronment that our daughter d id w hen she \\ as younger. When we first began

needing ch il dcare , I (Rosemary) was a se lf-employed Aut ism consultant I.·lith clients \v ho \vere often out

of town, and wi th my husband 's \'Jork schedu le , \'/e often needed ch ildeare that was outs ide of the

hours of a trad ition al center, In addit ion, I also appreciated the fact that a home daycare was in a home

wi th people \v ho loved my ch ild as the ir own. Our daughter st ill has a ver·{ close bond with the entire

Roberts fam ily, which ! know would not be the case jf she had been at a center. I kno~'J that if it \'lere

not for Jonj Roberts and her home daycare that \'..' e would not have had such a strong reason to choose

to live in Brandermill. I hope that you \'Jill a ll o\·.r her to continue to operate her loving home daycare to

support other fam ilies such as ours .

Sincerely,

Stephen and Rosemary Hard wich

To Whom This !'1dllcr Concerns.

1\0\'. 11. 2013 Planter's \\'o"d Zoning Amendment "51 ~

I am writing to you in support "fthe Zoning Amendment (sign =517) . It is my understanding that no additional childcare Sp(lts ha\'c hccn asked for and that this actually originates with the count)'s wish to track at ht.1ll1c cbycarcs across C'hL":stcrtidd Count)

and has nothing to do with a relJuest h, the dayeare ibdf at all.

I am in support "r the at-home davcare situatiuns as an (lption for children. ;\,lall)" dOlOtor, recommend that iniimts 3-6 mOlllhs be kept at home \I ith a rdative for that tIme period to ensure hmit of exposure to genns and diseases due to thc iragility {lfthc )"(lung Inlan t under I year old. This 11as not changed over the '"Cars hut actually has increascd in the preferred rollt" of chi Ideare wh.:re e\u possihlc. When it is not possible [(Ir the child to he at home Of with a relative then th~ in-home d:J.ycarc j" the nc\:t recommendation.

\VIH.:J1 my children came to Homc J\ way frum Home they wcre sumewhat olth.:r. \1) youngest was:2 II .:! years old. I ha\c watched the Humt.: Awa) frolll HOll1\,': service gal \\

into a premier ,b}eare where the CLlunty actual!} partnered with them to reno,'ate theIr yard space as a grant to be a sh(J\\ case lor in -hllmc licensed daycares heeause the\ recognized the need that these homes fullillcd tor the county'S children.

Home Away rrom Home is special hecausc they also handle children that other daycares or homes \\'ill oot. such as disnh1cd and mentally chalkngcd chilt.ln.:n. \\'hn rCt{uin: extra patience and training . The Chesterfield County has often referre,1 working parenl> \I'ith children. \\ ho they wuld not lIthennse place, tu HOllle Awa} fWIll HOllle so they could ha\'c a chance 3ttrue lJuality care. Jlll1l and her lami l\ f stalfteach children how 10 get along wtlh and watch out lor these special children. They learn compassitln and cmpathy in a world wherc those qua lities are disappcanng. In a culture that would rather thnse children he done away with rather than reali!.e the gifts and taients these children hring to the world. Home A,,'ay From Thlme makes a difference. Fe\\' people C\'cr take L'n.:n a moment to uhseryc these children. let alone spend time to sec their \\'orth. Thes..: di fferences arc seen in the Ii , e> of tllllse who attend Ilome A way From Ilome and those who arc around those \\ hl) attcno.

H(lllle Away From Home has b"en there tilr mv children and three "fill" I,)ur children ha\ e grown up to work ftlr Ilollle :\ wav From Ilome. The,' truly arc hetter , more mature people f{lr having done so. \1, daughter C'hrystalync is seeking her elemcntary education degree as a direct result of her time spent therc. \1y daughter Samantha is an ai-home caregiver hersclfnow in :\orth Carolina.

I ha,'c JlJany stories that could b~ tuld ahout h"" this dayean; works" ith ~ach chi ld's talents ano helps tht::J1l grow t1wse wknls. Thl.:Y take their weakrH::~scs and sho\\' them

ho\\' to turn th~1ll around into strcngth,. The children \\'ho go to Homc !\ ,,·a,· frolll 1I 0lllc an: \'Cry prcJ1nrcd fur the world outside \\ ith a maturit y thut many do not possess .

In shun any tlctt.:ITcnllhat v.uuld gel in the way t..lfthis h01111': t..la:carc·s ability to cxist is a detriment tu th~ n...:xt gcncrat1on'~ yuality of who tllGSC childrt:'Tl will gnJ\J\.! to become and

tht: citizens the\" "·111 hc in this state and country. I kno\\' Ch"sterticld County will attesl to the need of these home daycarcs and note that th is one is a specl tic je\\'el in Chestertield·, crown. I hope you will support this amendment the county is seeking and not he a roadhlock to il.

Sincerdy.

Regina I.. Knapp

"

November 25 th, 2013

Dear Brandermill Community Associatian,

I am writing to you in support of Joni Robert's licensed family day

home, "Roberts Home Away From Home". My family has been clients

since 2008. In the past five years, we have had our two children attend

the day home. They are currently ages five and one.

Joni Roberts has provided my children a loving, nurturing and safe

environment. Her home is clean, orderly and well managed. Rules and

procedures are followed and children thrive in her care. She offers a

small child to teacher ratio which is difficult to find in many other

daycare facilities. My husband and I both work full time. I am a

Chesterfield County school teacher and my husband is a police officer.

We work long hours and have the utmost peace of mind that our

children are well cared for and safe while we are at work.

Our family became Brandermill residents in July of 2012. We

specifically looked for homes in this neighborhood because of "Roberts

Home Away From Home". We live in the Court Ridge section which is

not only in walking distance of Sunday Park where our children love to

play but also very close to Planters Wood where Joni's home is located.

Our oldest son is a kindergarten student at Clover Hill Elementary.

Since we are in such close proximity to Mrs. Roberts home, my son is

able to ride the same bus to and from school. He gets off the bus at

her house in the afternoon where she provides after school care. This

made for a very easy transition for my child from full time care in her

home to after school care in the afternoons. He is able to join his

toddling sister who anxiously awaits his arrival. Having both children in

.' "

one location in the afternoon really helps make life easier for two

working parents.

Roberts Home Away from Home is not just your typical daycare.

It is a Christian family home that imparts the love of God and

compassion for others. High moral standards and values are a part of

the daily curriculum along with language development, pre-reading and

writing skills and math. My children are truly loved and treated as

unique individuals that are valued in so many ways. Both my children

love and adore Mrs. Joni Roberts. She has made such a positive impact

in their lives. They would not be who they are today without her. She is

not just our daycare provider but she is family. Our love for her and

her family continues to grow with each year.

In conclusion, we fully support "Robert's Home Away From Home"

to continue to operate in the same capacity they have been for the

past 17 years. They are a licensed family business that has a well­

documented track record of keeping children safe. Brandermill should

be proud to have residents such as the Roberts who are growing and

shaping the hearts and minds of young people in such a positive way. It

is our privilege to know the Robert's family and we look forward to

many more wonderful years together.

Sincerely,

Whitney Rogers

1IM~ ~~

November 25, 2013

Dear Brandermill Community Association:

I've known Joni Roberts and her family for almost as long as I've been alive. My family and I moved to Virginia from New Jersey when I was two and Joni Roberts' Home Away From Home childcare was my first daycare. The daycare was just as her company name had specified. It was just like home, and from grades preschool to fifth, it was my second home.

Joni Roberts not only became my babysitter, she beuune me and my family's good friend. My mother and she became very close and she became like another mom to my sisters and 1. The daycare even helped with tutoring on subjects for my homework.

Joni also works with children's insecurities to help them get over them. My mom always talks about how shy I have always been but at 4 years old I sang a sola song in Mrs. Robert's Christmas play. You should have seen my mom's face she was so shocked.

Once when the Gaston storm came and my mom was stuck in Richmond due to the flooding and could not come home until the middle of the night, Mrs. Roberts kept us at her house so we would not be scared and could be safe. My older sister's who she was not watching at the time also came to stay that night.

She is our emergency contact for all emergencies for hurricanes, etc. when my mom is at work. My mom is a single parent and would really have a hard time if she didn't have Mrs. Roberts to rely on for such things.

Now that I'm seventeen I work for her and enjoy my job very much. I was also glad to see she still uses the same methods of teaching now as she did was I was a child. Joni Roberts uses a combination of compassion and gentle but strict discipline to nourish and teach to help the child she watches grow. She treats them as if they were her own children and I can not think of someone more deserving of running a daycare and 'of your consideration for this zoning amendment.

Sincerely,

~1~ Heather Knapp

Brandermill Architectural Review Board Minutes

November 12,2013

MEMBERS: Andy Wyman, Sherry Blom, Miguel Chueca, Graham Henderson, Nanette Parsons, Chuck Rayfield, Carol Russek

BCA Board of Directors Liaison - Tom Leonard

Staff: Al Raimo, Bobbi Glenn

MEMBERS ABSENT: Nanette Parsons, Sherry Blom

APPROVAL OF MINUTES: Motion by Chuck Rayfield to approve the October 22, 2013 minutes as written, second Carol Russek and unanimously approved.

MEMBER VOICE: None

AGENDA ITEMS:

COMMERCIAL AGENDA

Item #1 GRI Harbour Pointe, LLC (staff Architect review) 13700 Hull Street Road

- Martin's Grocery Exterior Expansion AAS Motion made by Graham Henderson to approve the application as submitted (AAS), second Carol Russek and unanimously approved.

Item #2 Long and Foster Amy Enoch, Broker 5000 W. Village Green Drive

- Shed Attached to Dumpster- ALC Motion made by Carol Russek to approve the shed application with the condition that landscaping (bushes) be installed on the east side of the structure, second Graham Henderson and unanimously approved.

Item #3 Market Square Home Again Collectibles 4910 Millridge Parkway

- Existing Store Front Signage - AAS Motion made by Miguel Chueca to approve as submitted (AAS) the store front sign, second Andy Wyman and unanimously approved.

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Item #4 Harbour Pointe Village Shopping Center Dong's Karate 13626 Hull Street Road

- Temporary Banner - AAS Motion made by Graham Henderson to approve as submitted (AAS) the temporary banner for a period of 90 days, second Carol Russek and unanimously approved.

RESIDENTIAL AGENDA

Item #1 Cove Ridge/25-1 Synergy 2910 Cove Ridge Trace

- Tree Replacements - Deferred The application has been deferred until the ARB meeting 11/26/13 due to the ARB seeking consultation of a landscape designer.

Item #2 Harbour Ridge/8 Frank Fornari 5701 Harbour Ridge Road -Staff Architect present

- Stairs in Buffer - DENY Motion made by Graham Henderson to deny the stairs because there is no precedent for stone stairs to be embedded in the BCA buffer along the lake, second Andy Wyman and unanimously approved.

- Landscape Plan - ALC Motion made by Andy Wyman to approve the landscape plan with the foUowing conditions; no grading beyond the property line and no planting in the buffer area, second Chuck Rayfield and unanimously approved.

Item #3 Regatta Pointe124 James and Nancy Brittain - Staff Architect to be present

- Exterior Lighting - ALC - Drainage - ALC

Motion made by Andy Wyman to approve the lighting and drainage proposal with the following conditions; that all flood lights be directed onto the homeowners property and not onto neighboring properties; and approve the drainage proposal with the understanding that should drainage issues arise on the BCA open space and or the buffer area that the homeowner will work with the BCA to take the necessary corrective action. Also, the homeowner will provide the BCA with a copy ofthe easement agreement to be signed between 14332 and 14330 Regatta Pointe Road, second Chuck Rayfield and unanimously approved.

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Item #4 Riverbirch Trace/6 James Supko 13911 Riverbirch Trace Road

- Garage Addition - Conceptual Review - Staff Architect - PRELIMINARY The application for a garage addition is under Preliminary Review and is not released for construction. The BCA will notify neighbors of the proposed garage addition and seek written comments. The application will be reviewed again at the next ARB meeting set for Tuesday 11/26/13 at 3:30pm.

Item #5 Huntsbridge/42 Richlynn Properties 3127 Quail Hill Drive

- Exterior Colors - PRELIMINARY Resubmit application with a siding color that has more subtle earth tones, that are found in the neighborhood, or paint a swatch of the requested siding color ( Cherokee Rose) on the side of the house, so the ARB may drive by and observe the color. The swatch should be approximately 2x2.

Item #6 Long Shadow/4M Michael Walsh 4926 Long Shadow Drive

- Exterior Paint Colors Motion made by Andy Wyman to approve the Ultra White trim color as submitted, with preliminary approval (not released to paint) given to the request to paint the front and rear deck Colony Blue. Paint a swatch large enough on the front deck (of the Colony Blue) for the ARB to review. Also indicate which portions of the deck are being painted, i.e., floor, hand rails, pickets, etc., second Carol Russek and unanimously approved.

Item #7 Steeple Chase/39 Dennis Sole 3000 Fox Chase Drive

- Exterior Paint Colors - PRELIMINARY - the foundation color is not released for painting. Choose another color that is more muted than the Red Red Wine or paint a swatch of the Red Red Wine on a portion of the foundation for review by the ARB. The house siding, trim and front door color are approved, however; the door on the front of the shed must be painted the same color as the shed and house siding.

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Item #8 Thornridge/41 Trace Dixon 13310 Thornridge Court

- Shed - ALC Motion made by Chuck Rayfield to approve the shed application with the condition that the siding on the shed match the profile of the house siding, i.e., vertical or horizontal, second Andy Wyman and unanimously approved.

Item #9 Walnut Creek/27 Brian Napier - Resident to be present 2710 Walnut Creek Circle

- Fence - ALC Motion made by Andy Wyman to approve the fence with the condition that the fence come off the rear plane of the house, the height not exceed 4 feet and the fence must be constructed with open pickets, second Graham Henderson.

Item #10 Whlspering Oaksll 7 Alex and Susan McGrath 2607 Whlspering Oaks Terrace

- Work Shop Addition - PRELIMINARY The design resolution of the proposed addition as drawn is not consistent with the house architecture. Because this is on the front of the house, greater care needs to be taken to blend this in with the existing design. The ARB recommends (1) that you move the French doors to tbe right side of the addition, and have grids installed in the glass to give the doors the same look as the existing windows, and (2) add two windows similar to the existing windows on the front of the addition. The Design Standards require that planting beds with foundation shrubs be incorporated on the front facade. The driveway should stop about 4' in front ofthe addition to accommodate the planting bed. Submit a landscape plan for the front area of the addition showing location, type, size and the number of plants that will be installed following construction.

Item # 11 Woodbridge Crossing - Staff Architect Common Areas

- Stone Retaining Wall - AAS - Bridge Replacement - AAS

Motion made by Graham Henderson to approve the application as submitted, second Chuck Rayfield and unanimously approved.

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CONSENT AGENDA Item #1 Long and Foster Amy Enoch, Broker 5000 West Village Green Drive

- Windows - AAS Item #2 Market Square Home Again Collectibles 4910 Millridge Parkway

- Temporary Signage -AAS

Item #3 Bayport Landinglll Peter and Anne Moderegger 14023 Bayport Landing Terrace

- Pergola - AAS

Item #4 Bayport Landing/37 A. Scott Porter 13905 Bayport Landing Road

- Existing Landscape Change - AAS

Item #5 Five Springs17-8 Stephen Reinhardt 4719 Five Springs Court

- Deck - AAS

Item #6 Fortune's Ridge/4 Larry Mellina 3305 Fortune's Ridge Road

- Existing Stamped Concrete Walkway and Driveway Apron - AAS

Item #7 Fox Chase/ lO Lisa T. Chandler 3201 Quail Hill Drive

- Replacement Windows - AAS - Vinyl Siding - AAS - Front Porch Columns, Rails and Pickets - AAS

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Item #8 Long Shadow/2K Ingo and Betty Schulz 4942 Long Shadow

- Fence -AAS Item #9 McTyre's Cove/28A Robert and Lorraine Weatherford 3806 McTyre's Cove Road

- Exterior Paint Colors - AAS Item #10 Northwich/48 Jim and Judy Stewart 13603 Northwich Terrace

- Roof Shingles - AAS Item #11 Nuttree Woods/5 Susan Quinn 3700 Nuttree Woods Drive

- Deck/Porch Stain - AAS - Front Porch Eave Paint Colors - AAS

Item #12 Regatta Pointe/32 Worth and Diana Whitfield 3223 Regatta Pointe Court

- Replacement Windows and Sliders to be White - AAS

Item #13 Riverbirch Trace/6 James R. Joann M. Supko 13911 Riverbirch Trace Road

- Replacement Windows and Sliding Doors - AAS

Item #14 Spring Gate/47 Billie Jean Schulz 14205 Spring Gate Terrace

- HardiPlank Siding - AAS

Item #15 Steeple Chase/33 Thomas Weatherly 2902 Fox Chase Drive

- Existing Shed - AAS

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Item # 16 Sterling's Bridge/44 Raymond Johnson 13907 Sterling's Bridge Road

- Exterior Paint Colors - AAS

Item #17 The Oaks/13H Jennifer Willis 14204 Broad Oaks Court

- Roof Shingles - AAS - Replace Skylights - AAS

Item # 18 Whispering Oaks/ I 7 Alex and Susan McGrath

- Roof Shingles - AAS

Motion made by Andy Wyman to approve the consent items as submitted, second Miguel Chueca and unanimously approved

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Brandcrmill Architectural Review Board , ,Minutes

October 22, 2013

MEMBERS: Andy Wyman, Sherry Blom, Miguel Chue2a~ Graham Henderson, Nanette Parsons, Chuck Rayfield, Carol Russek

BCA Board of Directors Liaison - Tom Leonard

Staff: Al Raimo, Bobbi Glenn

MEMBERS ABSENT: None

APPROVAL OF MINUTES: Motion by Chuck Rayfield to approve the October 8, 2013 minutes as written, second Carol Russek, 6 approvals, 1 abstention.

MEMBER VOICE: None

AGENDA ITEMS:

COMMERCIAL AGENDA

Item #1 Trishul of VA, LLC - Triple A Representative to be present 13732 Hull Street Road

- Conceptual Plan Triple A - PRELIMINARY (not released for construction) Triple A (AAA) of America representative, Attorney Carrie Coyner, presented the conceptual plan for this business to take over the vacant gas station property in the Harbour Pointe Shopping Center. The existing structure will be removed and a new building constructed containing a AAA member service facility that will include car care service (Jiffy Lube type service) insurance and travel office. Ms. Coyner stated that the project requires a Special Use permit in this zoning district. ARB is in favor of the change of use, and asked that specific plans be presented showing elevations, all materials to be used, and to address lighting, sign age, and landscaping. BCA will forward Brandermill Commercial Design Standards to the applicant for use in developing plans for the suilding, site development, signage and lighting, that comply with the overall standards as well as the specific standards for this shopping center (Zone D).

RESIDENTIAL AGENDA Item #1 Harbour Ridge/8 Frank Fomari 5701 Harbour Ridge Road - Resident and Architect to be present

Stairs in Buffer - Landscape Plan

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Item #2 Sagewood/68 Phase III Lenora Dean 3010 Sage brook Place

- Screen Porch Addition - AAS Motion by Chuck Rayfield to approve as submitted (AAS) the· screen porch addition with all verticals to be white to match the house, second Andy Wyman and unanimously approved.

Item #3 Heritage Woods/63 Kathryn Arnold 4502 Heritage Woods Lane

- Sun Room (resubmittal from 10/8/13) - AAS Motion by Nanette Parsons to approve as submitted (AAS) the sun room, second Carol Russek and unanimously approved.

Item #4 Timber Ridgel18 Lillian Lewis-Maron 13601 Timber Ridge Court

- Existing Gravel Parking Pad - Not Approved Motion by Nanette Parsons to deny the gravel parking pad per the Residential Design Standards 8.7.1, second Carol Russek and unanimously approved.

CONSENT AGENDA Item #1 Carriage Creek/22 Robert Weber 2411 Carriage Creek Road

- Landscape Plan - AAS Item #2 Huntsbridge/51 Alicia C. Vidal 3105 Quail Hunt Court

- Shed -AAS Item #3 Old Foxl4B James Helberg 4407 Old Fox Trail

- Exterior Paint Colors - AAS Item #4 Sutter's Mill/36 William Hawkins 13 81 0 Sutter's Mill Road

- Awning over back door - AAS 2

Item #5 Sutter's Mill/38 Arthur Goodall 13 806 Sutter's Mill Road

- Front Door - AAS Item #6 Winterberry Ridge/41 B George Labar 4205 Winterberry Court

- Vinyl Siding - AAS

Item #7 Winterberry Ridge/8 John Kathleen Naworal 13614 Winterberry Ridge

- Vinyl Siding - AAS

Motion by Nanette Parsons to approve the consent items, second Chuck Rayfield and unanimously approved.

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BRANDERMILL COMMUNITY ASSOCIATION COMMITTEE MINUTES OF THE

BRANDERMILL mSTORY PROJECT COMMITTEE

Date: Time: Location:

October 9,2013 7:00PM Harbour Pointe Club House

Committee Members Present Mickey Blalock, Thomas Jacobson, Earl McKesson, Hank Meyer, Jimmy Nixon, Dennis Peterson, Donna Pletcher

Committee Members Absent Ed Applequist, Bob Elkin, Dick Guthrie, Michael Maxwell, Adrienne May, Joan O'Hanley, Wendy Parker, Elsa Smith

Quorum Present? No

Others Present Tina Holt

Welcome Tom Jacobson began the meeting by welcoming guest, Tina Holt, from the Village Mill office.

Member Voice: None

Approval of previous meeting minutes As there were not enough members present for a quorum, no official actions were taken.

BCA 40th Anniversary Marketing Plan - Dennis Peterson Dennis Peterson distributed and reviewed the summary of ideas from the Marketing Committee promoting Brandermill's 40th anniversary year. After discussion, a slightly revised list was endorsed by the BHP and will be submitted to the BCA Community Manager for implementation. A copy of the revised list is attached. All of the recommended marketing suggestions on the list were supported by the committee members with a few additional ideas and revisions:

Jimmy Nixon suggested that we bring back the Brandermill bumper sticker that was very popular in the early days Mickey Blalock suggested the slogan, "Brandermill - still the best planned community in America" Earl McKesson suggested sending out press releases to all of the local media Hank Meyers suggested that Brandermill be featured on an edition of the local PBS television show, Virginia Currents, interviewing early residents and key players Jimmy Nixon said that he has a contact at the local PBS station and will follow up on Hank's idea

BHP Committee minutes October 9, 2013 2

Dennis Peterson suggested that a time capsule event take place in 2014 Hank Meyers suggested that the part-time position sentence in the second section be revised to read in part, "delegating to a staff person or part-time individual the implementation of these recommendations" when asked when the recommendations should be put into effect, Dennis's response was, "tomorrow" and that there is no reason to wait until January, 2014 members of the committee commented that the list of recommended marketing ideas are relatively inexpensive and would be fairly easy to implement

After discussion and support from committee members, Tom Jacobson said that he would draft a letter with recommended revisions and send it to the BCA Community Manager. He thanked Dennis Peterson and his committee for their work on this proposal.

Storage and software update - Tom Jacobson Tom updated the committee on recent storage and software purchases. The following items have been purchased and all have been delivered to Wendy Parker at the Village Mill office.

Lateral file cabinet for the storage of donated materials Fire-safe file box for documents of historical value that are considered irreplaceable Museum Archive software book needed to set up the network for cataloging items MAC-compatible software needed to use the Museum Archive software on the network Archival quality envelope sleeves for valuable historical documents

Once the software is installed on the Village Mill office computers, volunteers will be able to begin scanning and recording the donated materials that have already begun to come in.

Other Jimmy Nixon brought in a box of donated materials containing early memorabilia from the estate of Jack Noe and gave it to Tina Holt. Tina will take the box to Wendy Parker at the Village Mill office.

Tom said that he would like to take his presentation from last month's meeting on the speaking circuit and approach area clubs and committees about presenting it at an upcoming meeting. He asked for any volunteers and Mickey Blalock said that he would be willing to join him at those meetings.

Mickey Blalock suggested that we have a way of bringing together stories from residents about the early days of Brandermill. It was suggested that some historical photos and stories be featured in the Village Mill newspaper on a regular basis or even find a way of having these stories featured on our website.

After a discussion on membership and recent accomplishments, Tom suggested that we put a planning session on the agenda for next month to discuss ideas and future goals for the committee. He then thanked Tina Holtz for coming to the meeting and reminded everyone that our next meeting will be on November 13th

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BHP Committee minutes October 9, 2013

Committee Action Items for the next meeting (or to occur in the future) Jimmy Nixon said that he has a contact at the local PBS station and will follow up on the idea of spotlighting Brandermill on the program Virginia Currents. Tom Jacobson will send a letter to the BCA Community Manager regarding the Marketing Committee's recommended 40th anniversary year promotional ideas.

Items that Need Board Action: none

Adjournment As there were not enough members present for a quorum, no official actions were taken.

The meeting ended at 8:15 p.m. and the next meeting will be on Wednesday, November 13 th•

Respectfully submitted: Donna C. Pletcher October 15,2013

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