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Agenda Item 6d

Discussion and Possible Action Regarding Professional Services Agreement for Preparation of the Preliminary Engineering Report and Providing Funding Application & Support Services for the District’s Chromium-6 Mitigation Project

Phelan Piñon Hills Community Services District 4176 Warbler Road • P. O. Box 294049 • Phelan, CA 92329-4049 • (760) 868-1212 • Fax (760) 868-5072

DATE: July 6, 2016 TO: Board of Directors FROM: Don Bartz, General Manager By: George Cardenas, Engineering Manager SUBJECT: Discussion and Possible Action Regarding Professional Services Agreement for Preparation of

the Preliminary Engineering Report and Providing Funding Application & Support Services for the District’s Chromium-6 Mitigation Project

RECOMMENDATION Staff recommends for the Board to enter into a Professional Services Agreement (PSA) with NV5 to prepare the Preliminary Engineering Report (PER) and provide grant application and support services for the District’s Chromium-6 Mitigation Project.

BACKGROUND The District is seeking grant and funding opportunities with the USDA, Bureau of Reclamation, and the SWRCB for the District’s Chromium-6 Mitigation Project. Staff met with all three agencies regarding funding. The requirements of each agency, and the meeting dates, are listed below: Bureau of Reclamation (BURREC) – Title 16 (allocated to MWA $3.7 million grant) Meeting: June 15, 2016

•WaterSMART application •Reclamation Manual (Engineering Report) •California Environmental Quality Act (CEQA)

State Water Resources Control Board (SWRCB) - State Revolving Funds (loan & forgivable (portion)) Meeting: May 16, 2016

•CEQA •Applications:

o General Information o Environmental Package (Construction) o Technical Package (Construction) o Financial Security Package (Construction)

•Engineering Report United States Department of Agriculture (USDA) loan and grants (grants proportionally $2 million) Meeting, April 6, 2016

•Preliminary Engineering Report (P.E.R.) •Application •NEPA / CEQA

In May, staff contacted two consultants and requested a proposal for the preparation of the P.E.R. for the USDA. Proposals were received in late May. On May 23, 2016, staff met with MWA regarding possible funding through the BURREC. A meeting was scheduled with the BURREC for June 15, 2016, along with representatives from MWA. Guidelines and deadlines were outlined in the meeting. At the June 15, 2016, Board meeting, the Board approved moving forward with soliciting proposals for the preparation of the PER for the USDA and the Engineer’s Report for the BURREC under the Professional Services requirements outlined under Section 6, subsection D5 of the Purchasing Policy. Staff contacted the two consultants requesting a modification to their proposal to include an Engineering Report for the BURREC. Staff then contacted three other consultants and requested a proposal for an Engineering Report for both the BURREC and the USDA via email. Due to unavailability, one of the consultants was unable to participate until after June 23, 2016. A few days later, staff revised the scope of work to include assistance in completing the application outlined in the WaterSMART guidelines for the BURREC. Phone calls and emails were sent out to all four consultants. Staff received the proposals. A Special Engineering Committee meeting to evaluate the proposals was rescheduled from June 22, 2016, to June 29, 2016. Staff contacted all five consultants regarding the rescheduled committee meeting. The rescheduled meeting provided the consultant who was not able to participate an opportunity to submit a proposal. Summary of Scope of Work: 1. Prepare a PER per requirements outlined for the USDA (USDA form provided). 2. Prepare an Engineering Report per requirements outlined in Reclamation Manual for the BURREC

(provided). 3. Assist in completing the application outlined in the WaterSMART instructions for the BURREC

(provided).

Upon request, the consultants were given the contact information for the BURREC to answer any specific questions regarding the Engineering Report and WaterSMART application. The proposals received by five (5) consultants, as late as the early morning of June 29, 2016, were reviewed by staff. The proposals were presented at the Special Engineering Committee meeting on June 29, 2016. The proposals were reviewed and evaluated by staff and the Committee. The Engineering Committee recommends to enter into a PSA with NV5 to prepare the PER and provide grant application and support services for the District’s Chromium-6 Mitigation Project. FISCAL IMPACT: $75,500 ATTACHMENTS: Proposals & summary

7/5/2016 Grant Funding Engineering Report Proposal Cost Summary

United States Department of Agriculture

Preliminary Engineering Report Title XVI Report Application Preparation

Engineering Resources June 24, 2016 $30,000 $25,000 $25,000 $80,000

Kimbly Horn June 22, 2016 $13,000 $53,100 $113,000

Kennedy/Jenks Consultants June 16, 2016 X $54,530 Not to exceed

NV5 June 21, 2016 $3,000 $49,500 $15,000 $8,000 $75,500

Baker International June 28, 2016 $50,500

US Bureau of Reclamation

$46,900

$50,500

Preliminary Engineering Reports / Application Preparation Engineering Services Summary - June 29, 2016 4:00 pm

X

NotesTotal CostCoordiantion with

Environmental Consultant

Data Collection and

ReviewReceived Date:Consultant

June 22, 2016

George Cardenas Phelan Piñon Hills Community Services District 4176 Warbler Road Phelan, CA 92371 Phone: 760-868-1212, ext. 311

RE: USDA Preliminary Engineering Reports (PER) and Bureau of Reclamation Title XVI Engineering Reports for the Chromium 6 (CR+6) Blending Project

Dear Mr. Cardenas: Kimley-Horn will provide the resources of an experienced consultant to deliver the services and technical expertise the Phelan Pinon Hills Community Service District (PPHCSD) requires for successful completion of the application for funding with USDA and Bureau of Reclamation for the Chromium 6 (CR+6) Blending Project. Our team draws on staff that has worked on similar blending projects with public agencies throughout the nation, and who have expertise in for all aspects of hydrologic and hydraulic analysis, pipeline design, and the preparation of USDA Preliminary Engineering Reports (PER) and Bureau of Reclamation WaterSMART Title XVI Water Reclamation and Reuse Program Funding Application for Fiscal Year 2017. Kimley-Horn is a multi-disciplinary engineering and planning firm with more than 2,700 staff in 81 offices nationwide with the knowledge and resources to prepare these engineering reports. In California, Kimley-Horn has 13 offices with engineering and support staff of 350. We provide a wide range of engineering, planning, modeling, and design services for storm water, water, and wastewater projects, including grant writers who finding funding resources for such projects. Our award-winning engineers also understand the effects of construction on the environment, pedestrian, bicyclists, and vehicular traffic, including transit operations that can be critical in establishing underground alignments. With Kimley-Horn, you have the benefit of receiving the local knowledge and responsiveness of a small organization, backed by the depth of resources only a national firm can offer. Our team provides the following advantages to the District: Grant Writing Expertise. Kimley-Horn has a proven track record of winning grants for similar types of projects. A key role Kimley-Horn has filled on numerous projects is to research and find project funding through state and federal grant programs. Our planning studies are geared toward practical, community-based solutions that meet the objectives of many grant programs. Our grant writing team helped our clients secure more than $33 million over the past four years in California, and $165 million in Florida for the implementation of a wide array of projects, through programs such as Active Transportation Planning (ATP) grants and Smart Growth programs. We understand the deadlines, application processes, and scoring criteria associated with grant programs; and we can harness this experience to assist the District with funding applications. Our ultimate mission is to bring the ideas that stem from a community

involvement process to real projects that shape the livability of our cities and neighborhoods. Depth of Available Team Resources. Our combination of experienced in-house staff allows us to provide a comprehensive team to address all aspects of the project. Leading the technical work is Mark Miller, P.E., who has 29 years of experience with the design, permitting, construction, and operations of water and wastewater systems, including pump stations, treatment plants, distribution systems, and has conducted pilot studies for various water treatment alternatives and developed USDA Preliminary Engineering Reports and design studies. Assisting Mark is John E. Potts, P.E., who has more than 40 years of water treatment plant design and utility system design, operation, and start-up experience. Recognized as one of the country's leading water experts, specifically in the field of advanced water treatment, John has served as project director of one of the largest operating brackish water reverse osmosis plants in the country. Also assisting is William D. Reese, P.E., who has 43 years of experience in the water and wastewater industry as a project manager, chief engineer, and construction manager with expertise in a myriad of treatment processes. With regards to Environmental assessment, Kevin

IWSP81001.16 | PPHCSD Blending Plan - Preliminary Engineering Report 1

David Larson, P.E. Project Manager

Thomas, CEP, has over 30 years of experience providing environmental compliance and permitting for water resources and capital improvement projects, specializing in the strategic guidance, preparation, and peer review of CEQA/NEPA documents and regulatory permitting programs. David Larson, P.E. has more than 25 years of experience in the design of local municipal projects, with special expertise in the management, planning, and design of pipeline facilities for public agencies throughout the high desert. Strong Project Management Approach Delivers Successful Results. Exceptional client service and quality projects don’t happen by accident at Kimley-Horn. Our firm has a proven record of performing on-time and within budget. The key to our success in this area is managing the right resources at the right time. We emphasize project management using bi-monthly effort reports that give our project managers up-to-date staffing and expense information related to their projects. This information will enable them to continuously monitor the status of project cost and meet ambitious schedules. With his local knowledge and experience in the High Desert, David Larson will be your Project Manager and will serve as your day-to-day contact, as well as providing leadership of the project team. Strong Technical Capabilities Support Project Design. Kimley-Horn has spent decades performing and perfecting the services described in this RFP as evidenced by the resumes of our project team. Simply stated, you will not find a more capable team looking out for the District’s best interests while developing these preliminary engineering reports. In fact, it is our goal to live up to our motto: “Expect More, Experience Better” with Kimley-Horn.

Contact Information. This proposal is being submitted by Kimley-Horn. The primary contact for this proposal is Project Manager David Larson. He can be reached at (747) 900-8385 or [email protected]

We appreciate your consideration of our firm and look forward to working with you and your staff. Our proposal is valid for a period of 180 days from the date of the proposal. Sincerely,

Jean Fares, P.E. Project Director/Senior Vice President


mailto:[email protected]

PHELAN PINON HILLS COMMUNITY SERVICES DISTRICT BLENDING PLAN

PRELIMINARY ENGINEERING REPORT

PROJECT UNDERSTANDING

The Phelan Pinon Hills Community Services District’s water supply is over 2,000 years old according to a report from United States Geological Survey (USGS). The water supply is primarily from the Oeste aquifer, and partially from the Alto aquifer. The water is supplied to the District’s distribution system through seven (7) groundwater wells, which have an average depth of approximately 1,000 feet. The District’s water system also consists of 35 reservoirs with a combined capacity of approximately 12,000,000 gallons; 32 pressure reducing stations in 15 pressure zones; 63 booster pumps; and approximately 353 miles of water line. Currently, there are approximately 6,750 metered accounts. In 2014 the State Water Resources Control Board adopted a new MCL for Hexavalent Chromium (Chromium 6). The new MCL of 10 ppb is more stringent than the previous MCL of 50 ppb. The Phelan Piñon Hills CSD has always sampled for Chromium 6, but it was sampled as total chromium in conjunction with Chromium 3. As a whole, the average for Chromium 6 among the District’s wells was 9.4 ppb However; four of those wells (Wells 6A, 10, 12, and 14) were over the new MCL. The District prepared a draft blending plan in December 2015, which provided a plan to blend water from three (3) other wells in order to meet the new MCL. Blending of water from three wells with undetected Cr+6 levels is anticipated to be performed at two or more sites. Preparation of a preliminary engineering report for USDA Rural Development review and acceptance is required by Code of Federal Regulations (CFR) Part 1780 as part of the funding application for proposed projects. Development of the PER will follow USDA PER guidelines for water facilities, ver. 6/13.01. The blending plan will be used as the basis for preparation of the PER, and is based on some of the following:

Blending of raw water must achieve no more than 80% of the proposed Cr+6 MCL of 10 ppb The largest blend well, George’s Well (undetectable Cr+6 levels) is assumed to be out of service

for the worst case condition. It is further assumed that the existing wells 10 and 12 cannot operate at the same time due to their highest Cr+6 levels.

Hydrogeological reports and analysis suggest no further decline in Cr+6 levels in the existing and proposed wells

Treatment for Cr+6 reduction is not a cost effective option

SCOPE OF SERVICES

TASK 1 – COLLECT AND REVIEW INFORMATION

Consultant will collect information provided by owner, consisting of the following;

Blending Plan (December 2015) Environmental Study (April 2016) Blending Maps Water Quality Reports Population data Information of existing facilities Financial reports

Consultant will review information provided by Owner to develop a preliminary engineering report (PER).


Consultant will prepare a list of additional information to be provided by Owner for the development of the PER. TASK 2 – PREPARE PRELIMINARY ENGINEERING REPORT PER USDA REQUIREMENTS

Consultant will prepare a draft and final version PER which consists of following;

1) Project Planning 2) Existing Facilities 3) Project Need 4) Alternatives Considered 5) Alternative Selected 6) Proposed Project (Recommended Alternative) 7) Conclusions And Recommendations

For project planning, consultant will prepare location map of project, include the environmental impacts report (Initial Study for PPHCSD Chromium 6 Blending Plan Project, prepared by Tom Dodson & Associates, April 2016), and summary of community participation per Proposition 218.

Consultant will prepare a summary of the existing facilities, consisting history, condition of existing facilities based on blending plan, consisting of water supply capacity, well capacities, storage, pipelines, pump stations, regulatory capacity, water quality, treatment, SCADA system, and operations. Consultant will assemble financial information of existing facilities, provided by Owners financial consultant, and detailed operation and maintenance (O&M) costs, and capital improvement programs (provided by owner). Consultant will assemble and review audits, consisting of water audits, hydraulic issues, and latest sanitary survey of facilities, prepared and provided by Owner. Consultant will prepare a description of needs for the project, addressing the health, sanitation, security, infrastructure O&M’s and anticipated growth within the system. Consultant will rely on groundwater modeling analysis provided by owners’ hydrogeologist. Consultant will prepare a list of alternatives considered, consisting of

Treatment (individual wells, and combined total raw water) Blending with alternative water sources Abandonment of existing wells with elevated Cr+6 levels.

The evaluation of alternatives considered will consist of description of each, technical feasibility and evaluation, compliance issues, environmental impacts, land requirements, construction challenges, sustainability considerations, and opinion of probable costs for each alternative. Consultant will rely on cost information prepared by Owner, including compliance options prepared by Owner, consisting of:

Wellhead Treatment Recharge basin Treatment Plant Dairy Well Blending Plan

Capital costs, operation and maintenance costs developed by Owner will be used as a basis for


preparation of the cost alternative costs, including net present worth costs. Consultant will prepare a present worth analysis, based on 20-yr life cycle of each of the alternatives. Non-monetary factors will also be identified, which may include a matrix ranking system of each of the alternatives. Consultant will prepare a description and outline of the proposed alternative, consisting design description, project schedule, permitting requirements, sustainability considerations, total project costs. Preparation of an annual operating budget, debt repayments, summary and reserve requirements will be provided by others. Consultant will coordinate with Owners financial consultant in preparing this information. Consultant will prepare a DRAFT PER for owner review, including eight (8) hard copies of report and one PDF electronic version. Consultant will attend up to three (3) meetings to discuss project, draft PER, and final version of PER. Consultant will provide up to eight (8) hard copies of the PER signed and sealed by a California registered civil engineer.

TASK 3 – WaterSMART: Title XVI Water Reclamation and Reuse Program Funding for Fiscal Year

2017.

This application and report will focus on the reclamation of ground water that is currently out of compliance with the standards as described in the project understanding. A Title XVI Water Reclamation and Reuse Program Funding Report will be prepared per the Funding Opportunity Announcement No. R16-FOA-DO-003 unless a 2017 announcement is available addressing the following contents:

1) Cover page (sf-424) 2) Assurances (sf-424d) 3) Title page 4) Table of contents 5) Technical proposal

a. Executive summery b. Technical project description c. Evaluation criteria

i. Water supply ii. Status of title xvi project iii. environmental and water {quality iv. Renewable energy and energy efficiency v. Cost per acre-foot of water and other project benefits vi. Reclamation’ obligation and benefits of rural or economically disadvantaged

communities vii. Watershed prospective viii.

d. Required permits and approvals 6) Project budget proposal

a. Budget form (sf-424c) b. Description of expenditures c. Funding plan


OWNER FURNISHED ITEMS

Consultant will coordinate with PPHCSD the furnishing of the following items listed below:

Financial reports and audits, if needed Capital improvement plans Existing operating costs Groundwater modeling of existing and proposed groundwater wells List of existing connections, users, and projected users Existing debt service and summary provided by others Water quality testing at each wellsite as listed herein

ADDITIONAL SERVICES Any services not specifically provide for in the above scope, as well as any changes in the scope you request, will be considered additional services. Additional services we can provide include, but are not limited to, the following:

Additional water quality testing Financial analysis Hydrogeological modeling and analysis Permitting

FEES AND BILLING

Consultant will provide these services on a lump sum basis as listed below in accordance with consultant agreement: TASK 1 – COLLECT AND REVIEW DATA $13,000

TASK 2 – PER PREPARATION $53,100

TASK 3 – TITLE XVI FEASIBILITY STUDY $46,900

Total $113,000

SCHEDULE Consultant will provide these services as expeditiously as possible. The total duration of preparation of the PER is anticipated to be 3 months.


David Larson, P.E.

Special Qualifications 25+ years of experience in the design of municipal projects Special expertise in the management, planning, and design of stormwater management and

pipeline design projects Extensive experience in the preparation of hydrology, SUSMP, and WQMP reports to meet LID

requirements, along with the design of hydraulic conveyance systems analysis for regional detention/retention basins, sedimentation basins, and several dual 120-inch storm drain systems using F0601, WSPG, HEC-RAS, AES, and Civilsoft software

For public agencies throughout the region, his work includes hydrology and hydraulic analysis, drainage system design, pipeline design for water and storm sewer, street widening and overlay projects, plan check, and construction management

An experienced corrosion technologist, he has previously worked with government water agencies and some of the largest design-build construction firms in the world to help in the pipeline design process

Has traveled internationally to help investigate, determine the cause, and make recommendations on water pipeline failures.

Professional Credentials Bachelor of Science, Civil Engineering, Brigham Young University

Professional Civil Engineer in California #C52991

NACE Certified Corrosion Technologist

American Public Works Association (APWA), Member

American Water Works Association (AWWA), Member

National Association of Corrosion Engineers, Member

Relevant Experience Master Plan of Drainage Line H-01, Phase I & II, Hesperia, CA – Project Manager responsible for providing civil engineering services for the design of 9,000 lineal feet of a double 120-inch storm drain. The project involved the preparation of construction plans, special provisions, and probable construction cost estimates for not only the storm drain but relocation and redesign of associated streets, sewer, water, gas, and telephone lines. The project also required close coordination with the City on right-of-way acquisition and preparation of right-of-way exhibits, as well as coordination with utility agencies/companies and the County. Quail Lake Outlet Center, Gorman, CA – Project Manager responsible for providing civil engineering services to determine the off-site tributary flows associated with a 12,000 acre watershed and the floodway limits as it passes through the project. Los Angeles County LAR04 software was used to calculate the peak Q and HEC-RAS was used to determine the floodplain limits associated with the flow. In addition, some of the adjacent off-site flows were intercepted by on-site storm drains and routed through the site while the on-site flows were mitigated using combination retention/detention basins that meet the LID requirements to contain the 85th Percentile 1st flush volumes and the change in developed Q to 85% of the undeveloped Q. Input from and coordination with the Department of Fish and Game and Caltrans were also essential to the design. Agoura Road Widening Project, Agoura Hills, CA – Water Resource Engineer for the preparation of


the final PS&E package for widening of approximately 2.5 miles of Agoura Road from the western City limits to Cornell Street and along Kanan Road to southern City limit. The project will improve the western segment of Agoura Road from Kanan Road to two lanes in each direction with class II bike lanes, sidewalk and median. The project involves the redesign of several existing sedimentation basins along the west side of Agoura Road. The basins were redesigned to account for the loss of design volume and changes in access. Kimley-Horn worked closely with Los Angeles County Department of Public Water Resources Division to comply with new code changes and meet requirements. City of Burbank, San Fernando Blvd./Burbank Blvd. Intersection Improvements, Burbank, CA – QC/QA Manager for street improvements at the intersection of San Fernando Boulevard and Burbank Boulevard. The project involved preparation of construction plans, special provisions, and probable construction cost estimates. Work included typical street cross sections, plan and profile of street improvements – including curb and gutters for street widening, storm drain improvement/relocation, curb ramp design, pavement design, signing and striping, and traffic signal modifications. The project also required close coordination with the City on ROW acquisition. Kimley-Horn also provided coordination with Caltrans, utility agencies/companies and the County for the proposed improvements. Tract 060450, West Lancaster, CA – Project Manager and Project Engineer for the design and realignment of a master plan regional storm drain facility from an off-site regional detention basin up to and through the project tract and connection into another regional storm drain system. The storm drain consisted of a 60-inch diameter concrete cast-in-place pipe with an option for reinforced existing retention basin into a detention basin and analyzing the out flow requirements with the existing inflow hydrograph. It was determined that with a redesign of the basin embankments the storage volume was adequate to achieve the desired release flow rate. The basin sizing and the storm drain design were accomplished by using the Los Angeles County Flood Control F0601 and WSPG software. This project was particularly challenging due to the fact that the 60-inch storm drain had to be designed down a series of local streets and coordinated with all the other utilities in the area. Several water, and sewer crossings had to be designed along with provision for Edison, Gas, and cable lines. Kaiser Permanente Medical Center – Avenue S Palmdale, CA – Project Engineer responsible for design of grading, drainage, sewer, storm drain, on-site retention basin, public water, domestic water, fire line, parking lot lighting, public streets, and public street lights. The project was complicated by the existence of two 36-inch high pressure gas mains running along the project frontage which required special crossings for the on-site utility connections and a special street paving section over the gas mains along Avenue S.


Mark D. Miller, P.E.

Special Qualifications

Has 29 years of experience with the design, permitting, construction, and operations of water and wastewater systems, including pump stations, treatment plants, and distribution systems

Responsible for the design, construction management, and start-up coordination for numerous membrane water treatment plants.

Conducted pilot studies for various water treatment alternatives and developed preliminary design studies

Strong process design experience for all types of water treatment facilities Responsible for the design and construction phase services of several specialty water systems,

including ion exchange treatment, filter systems, membrane pilot studies, SCADA system integration, and operational testing of numerous municipal treatment systems

Professional Credentials

Master of Engineering, Civil Engineering, University of Florida

Bachelor of Science, Ocean Engineering, Florida Institute of Technology

Professional Engineer in Florida

American Water Works Association

National Association of Corrosion Engineers

Southeast Desalting Association

Relevant Experience

Beverly Beach Water/Wastewater Improvements, Beverly Beach, FL— Serving as project engineer on the Kimley-Horn team that was selected in 2011 to provide engineering services for miscellaneous water and wastewater improvement projects in the City of Beverly Beach. Specific projects include:

Storage and Repump Facility. Served as project manager. Kimley-Horn was responsible for the design and construction oversight of a remote potable water storage and repump facility which provided critical fire protection to a remote area along Flagler Beach. The area was in need of sustainable fire protection and improved system pressures within the potable water supply system and the KHA team provided a design that would meet both needs. KHA designed a remote storage and repump facility with disinfection that provided fire storage capacity and improved system pressures during peak demands. The facility provides remote filling of a storage tank during low system demands, and converts to a pumping mode to improve system pressures when system demands increase. The project was funded in part by USDA funds and provides a critical service to the residents in Beverly Beach. Kimley-Horn was successful in assisting in the procurement of USDA funding for the project.

Jupiter Anion Exchange Water Treatment Plant, Jupiter, FL— Served as project engineer on the preliminary investigation stage of this project. The Town operates a 12.0-MGD brackish water desalting plant and needed to develop a means of increasing the alkalinity, or stability, of the reverse osmosis permeate. Our investigations concluded that the most effective means to accomplish this goal would be to treat a portion of their existing fresh raw water using an anion exchange process. The Town's fresh raw water is quite high in hardness as well as color and organics. The anion exchange process we developed for the Town removes the color and organic leaving behind all hardness. This anion exchange treated


water is then blended with the reverse osmosis permeate to create a stable finished product. An unusual feature of this project is that the anion exchange vessels operate as open top, gravity fed vessels. Additionally, the water used to regenerate the exchange resin is brine from the reverse osmosis plant.

North Martin County Phase I 1.8-MGD Membrane Water Treatment Plant (WTP), Stuart, FL— Served as project manager. Kimley-Horn completed the design, permitting, construction, and program management of a 1.8-MGD membrane WTP, expandable to 5.5-MGD capacity. Project services included the design of two Floridian aquifer supply wells to serve the plant, design of a 5.5-MGD membrane WTP (1.8 MGD installed), post-treatment system (including degasifiers, off-gas scrubber, clearwell for blending and treatment of the membrane permeate water and lime softened water), design of a 3.0-MG pre-stressed concrete ground storage tank, and the design of the retrofit of an existing deep injection well with a tubing and packer assembly to allow for concentrate disposal. Kimley-Horn also provided construction phase services for the complete plant facility, including startup and training support.

Tropical Farms Surficial Wellfield Improvements, Martin County, FL— As part of consolidating Martin County Utility's water system, improvements to the Tropical Farms surficial wellfield were necessary to maintain a long-term, reliable supply of raw water from the surficial aquifer for the existing nanofiltration facility and blending with the reverse osmosis treatment plant. Improvements included consumptive use permitting of Martin County's consolidated system, modifications of existing wells (including redevelopment and wellhead modifications), and drilling and construction of several new wells. Kimley-Horn provided hydrogeology, environmental evaluations and siting for new well sites, design, permitting (SFWMD and FDEP), and construction phase services.

Palm Beach County Water Utilities Dept. System 3 Membrane Plant Expansion Preliminary Design

Report, Palm Beach County, FL— Served as project manager. The firm was selected under our general engineering contract with Palm Beach County Water Utilities Department to prepare a preliminary design report to expand the County's System 3 membrane softening plant from a 9.4-MGD facility to an 18-MGD facility.

General Water Consulting, Hydratech Utilities, Martin County, FL— Project manager of the Kimley-Horn team who was selected to provide general water consulting services for Hydratech Utilities. As their consultant, we performed bench scale testing on Hydratech Utilities treated water to determine the cause of high trihalomethane (THM) formation in their finished water. Results of the THM study led the firm to design an ammonization process to mitigate the THM formation problem. We prepared the design and obtained permitting of the full-scale ammonization process that included a 1,000-gallon bulk ammonia tank, ammonia distribution controls, and ammonia injection equipment. Bench scale testing consisted of dosing treated water with varying amounts of chlorine and ammonia and monitoring chlorine and ammonia contact time, pH, color, and THM formation.

Harbor Branch Reverse Osmosis Water Treatment Plant, Fort Pierce, FL— Kimley-Horn is involved in the planning, design, permitting, and construction phase services for the Harbor Branch Oceanographic Institute’s (HBOI) expansion of its existing reverse osmosis water treatment plant (ROWTP) from a

capacity of 33,780 GPD to 66,000 GPD. HBOI owns and operates a ROWTP that converts surficial aquifer water to drinking water to serve their main campus. HBOI intends to increase capacity to meet the growing demands of the facility. Kimley-Horn performed a due diligence review of the existing ROWTP and was able to identify and recommend improvements that would both increase the plant’s capacity and

make the operations of the plant more cost effective. The proposed improvements have been designed in phases in order to immediately increase the capacity of the existing facility while planning and designing for the complete expansion of the facility. Kimley-Horn is also responsible for modifying the plant’s

existing water use and industrial wastewater permits to reflect the increase in the plant’s capacity.

24-inch Water Main Route Evaluation Report and Design, West Palm Beach, FL— Served as project engineer. As a result of the Florida Department of Transportation (FDOT) relocating the Flagler Memorial


Bridge, the City of West Palm Beach was required to relocate an existing subaqueous 24-inch water main that conflicted with the new bridge location. To implement the most beneficial relocation route for the City, Kimley-Horn developed a water main route evaluation report. The project included evaluating four alternative water main alignments to cross the Intracoastal Waterway from the City of West Palm Beach to the Town of Palm Beach. The report discussed community impacts, constructability, permit feasibility, and a recommendation to proceed with a preferred water main route.

Champagne Farm Water System Preliminary Design Report (PDR), Wildwood, FL— Served as project engineer. Under our continuing civil engineering services contract with the City of Wildwood, Kimley-Horn provided design, analysis, and water system modeling for the City's water distribution system. The project included a development, calibration, and hydraulic analysis of the entire City's water distribution system (approximately 50 square miles) using WaterGEMS software. In addition, a preliminary engineering design report for the Champagne Farm water treatment facility (using a lower Floridian aquifer water source) was prepared. Preliminary design and construction cost estimates were prepared for recommended system improvements. The modeling software used included WaterCAD and Infowater.

North Bay Village Force Main Route Evaluation Report, North Bay Village, FL— Served as project engineer for the Kimley-Horn team that developed a force main route evaluation report for the City’s force

main system. The City’s existing sub-aqueous 12-inch force main system was old and deteriorating and required replacement. The proposed 16-inch force main from the City’s main pump station was evaluated

to determine the most beneficial route either to the east with a connection point located in the City of Miami Beach or to the west with a connection point in Miami-Dade County. The proposed force main route included both open-cut and horizontal direction drill (HDD) segments for either approach. The evaluation process included coordination with stakeholders and permitting agencies that had jurisdiction and/or influence over the project to identify requirements, concerns, and obtain feedback pertaining to issues that affect the permitting, design, construction, schedule, and cost of the proposed project. The final force main route evaluation report addressed stakeholders’ issues, permit feasibility, project

timeframes, preliminary opinions of probable cost, and a recommendation to proceed with the preferred route. The report also included proposed connection points, overall pipe lengths, construction methods, pipe material, and known or potential issues and constraints for each route including environmental issues.

Indian River County Finish Water Stabilization (Lime Slurry Injection) to Reverse Osmosis (RO)

Water Treatment Plants (WTPs) (also Corrosion Study), Indian River County, FL— Served as project manager. Evaluated the stabilization methods for Indian River County’s consolidated water system.

Indian River County required an improvement to their existing corrosion control method which utilized zinc orthophosphate. The Kimley-Horn team evaluated alternative treatment methods, conducted pilot testing using lime slurry and carbon dioxide injection, and designed and permitted chemical stabilization systems for Indian River County’s North Hobart reverse osmosis (RO) water treatment plant (WTP) rated at 17.1

MGD, and their South Oslo Road RO WTP, rated at 8.5 MGD. The project included a carbon dioxide and lime slurry feed system which enhances finish water alkalinity and hardness, major contributors to enhancing the Langelier Saturation Index (LSI) of the finish water.


John E. Potts, P.E.

Special Qualifications More than 40 years of water treatment plant design experience More than 40 years of water treatment plant design and utility system design, operation, and

start-up experience Recognized as one of the country's leading water experts, specifically in the field of advanced

water treatment Served as project director of one of the largest operating brackish water reverse osmosis plants

in the country Served for eight years on board of directors for the American Desalination Association; Chairman

of the American Water Works Association Desalting Committee for three years; board member of the Southeast Desalting Association

Served as Utility Director as a consultant to the Town of Jupiter Island for five years


Bachelor of Science, Mechanical Engineering, University of S. Alabama

Professional Engineer in Florida and Louisiana

American Membrane Technology Association

American Water Works Association (AWWA)

Florida Engineering Society

International Desalinization Association Southeast Desalting Association

Relevant Experience

Tropical Farms 14.0-MGD Brackish Water Treatment Plant, Martin County, FL— Served as project manager. Over the last decade, Kimley-Horn has provided a variety of services for the Tropical Farms WTP and Wastewater Treatment Plant (WWTP). Tropical Farms is intended to be a regional treatment facility to serve Martin County’s southern service area. Kimley-Horn is providing all phases of design, permitting, construction, and SCADA system integration for their 14.0-MGD reverse osmosis (RO) WTP expansion. Some of our other project services included consumptive use permitting for Martin County’s

entire consolidated system, which includes decommissioning two smaller treatment facilities and reducing their groundwater allocation.

Finish Water Stabilization (Lime Slurry Injection) to Reverse Osmosis (RO) Water Treatment Plants

(WTPs), Indian River County, FL— Served as project engineer. Evaluated the stabilization methods for Indian River County’s consolidated water system. Indian River County required an improvement to their

existing corrosion control method which utilized zinc orthophosphate. The Kimley-Horn team evaluated alternative treatment methods, conducted pilot testing using lime slurry and carbon dioxide injection, and designed and permitted chemical stabilization systems for Indian River County’s North Hobart reverse

osmosis (RO) water treatment plant (WTP) rated at 17.1 MGD, and their South Oslo Road RO WTP, rated at 8.5 MGD. The project included a carbon dioxide and lime slurry feed system which enhances finish water alkalinity and hardness, major contributors to enhancing the Langelier Saturation Index (LSI) of the finish water.

Jupiter Treated Water Blending Study, Jupiter, FL— Served as project manager. In 2007, the Town of Jupiter decided to replace the lime softening treatment system with a nanofiltration treatment. On completion of the nanofiltration water treatment facility, the Town's treatment systems would include the


lime softening process, brackish water reverse osmosis (RO) treatment, ion exchange water treatment, and the new nanofiltration water treatment process. Blending of these four waters required in-depth investigation to remain in compliance with regulations on disinfection byproducts, as well as lead and copper (corrosion). It was recognized that blending was also going to be a major consideration to customers of the system if quality of the finished water changed significantly. Kimley-Horn was engaged to conduct mathematical modeling of potential blend ratios. This mathematical, or tabletop, study identified the ranges of blend ratios that produced acceptable water and allowed targeting of follow-up testing using actual treated waters to confirm the predicted results. This project continued with examination of the blend ratios for finished water stability, ability to operate using free chlorine instead of chloramine, and the impacts of the blend ratios on lead and copper testing.

Jupiter Anion Exchange Water Treatment Plant, Jupiter, FL— Served as project manager for this recently completed project. The Town operates a 12.0-MGD brackish water desalting plant and needed to develop a means of increasing the alkalinity, or stability, of the reverse osmosis permeate. Our investigations concluded that the most effective means to accomplish this goal would be to treat a portion of their existing fresh raw water using an anion exchange process. The Town's fresh raw water is quite high in hardness as well as color and organics. The anion exchange process we developed for the Town removes the color and organic leaving behind all hardness. This anion exchange treated water is then blended with the reverse osmosis permeate to create a stable finished product. An unusual feature of this project is that the anion exchange vessels operate as open top, gravity fed vessels. Additionally, the water used to regenerate the exchange resin is brine from the reverse osmosis plant.

Town of Palm Beach Par 3 Golf Course Reverse Osmosis (RO) Irrigation Quality (IQ) Water Plant,

Palm Beach, FL— Kimley-Horn provided engineering services to the Town of Palm Beach for a reverse osmosis water treatment system intended to provide irrigation water to the Town’s renovated Par 3 golf

course. These services included preparation of a preliminary design report which identified options, features, and sizing of the proposed water treatment system. This report allowed the Town to participate in selecting the features most beneficial to the intended use of this facility. The ultimate design was approximately 250,000 gallons per day, but allowed the opportunity to expand the treatment capacity in the future. A unique feature of this project was the relatively simplistic approach to automation and controls of the treatment system since its function was to produce irrigation water and not drinking water. The project included a Floridian Aquifer supply well and a substantial concrete block building to house the equipment. The RO system design was specifically selected to minimize addition of pretreatment chemicals in keeping with the simplified operating approach to this project.

Permeate Remineralization Preliminary Design Report, Jupiter, FL— Served as project manager for the Kimley-Horn team that performed bench scale testing to investigate the viability of using ion exchange to remove color from surficial well water.

Village of Royal Palm Beach 1.5-MGD Water Treatment Plant Expansion, Royal Palm Beach, FL— Project manager for the permitting, design, and construction phase services of a 1.5-MGD expansion to the Royal Palm Beach water treatment plant. The design and construction phase services includes a 1.5-MGD nanofiltration expansion, pre-treatment processes, post-treatment modifications, and additional chemical systems.


William D. Reese. P.E.

Special Qualifications Has 43 years of experience in the water and wastewater industry as a project manager, chief

engineer, and construction manager Experience with the design, permitting, construction, and operation of water distribution and

wastewater collection systems Experience with a variety of treatment processes, including: reverse osmosis, lime/lime soda

softening, coagulation with various metal salts, clarification, standard and high rate filtration, declining rate filtration, cation/anion exchange, manganese-greensand filtration, physical and physical/chemical sludge dewatering, air stripping for dissolved gas and organic contaminant removal, trihalomethane control, disinfection, and corrosion control

Water and wastewater treatment experience in diverse geographical areas, including the west, midwest, northeast, and south, as well as several overseas projects

Co-founder of a successful water and wastewater consulting firm


Master of Science, Hydraulics and Hydrology, Ohio State University

Bachelor of Civil Engineering, Civil Engineering, Ohio State University

Professional Engineer in Florida, Ohio, and Wyoming

Relevant Experience

Reverse Osmosis Water Treatment Plant (ROWTP) Design and Construction, Tequesta, FL — Project manager, chief design engineer, and engineer of record for the design and construction of the ROWTP. The facility included the Floridian aquifer wells, and will ultimately have a 4.8-MGD RO capacity (each at 1.2 MGD), degasification two-stage caustic/chlorine scrubbers, transfer pumps, storage reservoir, emergency power, membrane cleaning system, laboratory, control room, and offices. The project also included hydrogen peroxide treatment for the reject discharge and permitting/construction for discharge to the Intracoastal.

Reverse Osmosis Water Treatment Plant (ROWTP) Design and Construction, Wellington, FL — Project manager, chief design engineer, and engineer of record for design and construction of a new 5.4-MGD ROWTP on the existing site of a 4.5-MGD ROWTP. The project included new membrane treatment trains, as well as degasification, scrubbing, chemical feed systems, and a reject disposal injection well facility. Engineer of record for construction of the original ROWTP and associated water supply wells and transmission piping system. The project included re-instrumentation of the on-site lime softening plant and new storage and pumping facilities. Injection Well System, Pump Station, and Storage Reservoir Design, Vero Beach, FL — Project manager and design engineer for pump station, storage reservoir, and all injection well appurtenances. The 24-iinch well is for reverse osmosis reject and treated wastewater effluent. Water Treatment Plant (WTP) Injection Well Booster Pump Station, Hollywood, FL — Project manager for design and construction of an in-line booster pump station to deliver reverse osmosis reject into a new injection well (also part of the project). The station also included injection pumps for heated effluent to be delivered at a future date. Water Treatment Plant (WTP) Volatile Organic Compound (VOC) Removal Project, North Miami

Beach, FL — Project manager for the construction of a VOC stripper system for a surficial water supply


to the 15-MGD lime softening plant. The project also included various plant upgrades, including new lime feed facilities, filter rehabilitation, and pumping systems. Seacoast Utility Authority Water Treatment Plant Modifications, North Palm Beach, FL — Chief design engineer for the modifications to the Seacoast Richard Road Water Treatment Plant. This project included a replacement concrete upflow, solids, contact lime softening unit, new concrete Infilco Greenleaf filters, a new lime silo and feed building, and ddew chlorine facilities. Construction was extremely complicated due to severe site restrictions and staged demolition of existing facilities. Sailfish Point Reverse Osmosis Water Treatment Plant (ROWTP) Upgrades, Stuart, FL — Design engineer and chief consultant for numerous upgrade projects at the ROWTP, including: the first municipal scale calcite contactor for product water stabilization; system reconfiguration for modification to spiral wound type membrane elements; extensive reject disposal and permitting issues; and piping and pumping modifications to address corrosion issues. Acme Improvement District Reverse Osmosis (RO) Water Plant, Wellington, FL — Engineer of record for the construction of the initial 1.8-MGD phase for a 4.5-MGD RO water plant. Also supplied design and construction services for the RO water plant supply wells and transmission piping. Department of Navy Reverse Osmosis (RO) Corrosion Control System, Andros Island, Bahamas — Chief engineer for the design of a potable water and corrosion control system for the AUTEC facilities on Andros Island, Bahamas. The project included two calcite contactors which acted as post-treatment for a RO system.

Acme Improvement District Reverse Osmosis (RO) Plant Expansion, Wellington, FL — Project manager and chief design engineer for the expansion of the RO plant from 1.8 MGD to 3.6 MGD. The project included re-instrumentation of the on-site lime softening plant and new storage and pumping facilities. Surface Water Treatment Plant (WTP) Uprating, Okeechobee, FL — Chief design engineer and project manager for the uprating of the surface WTP. The project incorporated new aluminum sulfate and sodium hydroxide feed systems. The total cost of the program paid for itself with savings in chemical costs within approximately three years. Reverse Osmosis (RO) Facility Final Phase Buildout, Wellington, FL — Chief design engineer for the final phase buildout of the 4.5-MGD RO facility. Water Treatment Plant (WTP) Retrofit Expansion, West Palm Beach, FL — Chief design engineer for the $9.1-million retrofit expansion of the 47-MGD WTP. The WTP may be operated in either a lime softening or clarification mode depending on the quality of the source.


Kevin Thomas, CEP

Special Qualifications 30+ years of experience providing environmental compliance and permitting for water resources

and capital improvement projects, specializing in the strategic guidance, preparation, and peer review of CEQA/NEPA documents and regulatory permitting programs

Experience encompasses environmental analysis and permitting for all types of water treatment and supply projects, including groundwater extraction wells, treatment facilities, recharge basins, pump stations, storage reservoirs, and large diameter conveyance pipelines

Provided environmental documents for over 50 water and wastewater projects for Southern California water agencies, including on-call environmental services to support water system improvements

He draws on his environmental, regulatory permitting, and engineering design process experience to develop strategic project approval programs

Professional Credentials Bachelors of Science, Environmental Engineering, University of California, Los Angeles, CA Certified Environmental Professional (CEP)

Relevant Experience Cactus Basin Recharge Project EIR, San Bernardino Valley Municipal Water District, San

Bernardino County, CA — Project Manager for the EIR for this complex and controversial groundwater recharge project, involving conversion of an existing flood control basin into a groundwater recharge basin. The key issue addressed in the EIR related to the Project’s potential effects on an existing

groundwater contamination plume.

Clean Water Factory EIR, San Bernardino, CA — Project Manager for this water reclamation project, involving an extensive system of water treatment plant improvements, recharge basins, and reclaimed water conveyance facilities, for direct irrigation use and indirect potable reuse. The ultimate facility would use Reverse Osmosis (RO) to create up to 24 MGD of reclaimed water.

LAFCO 3076 EIR, San Bernardino County LAFCO, San Bernardino County, CA — Project Manager for this highly controversial EIR which addressed a proposed water district merger. The EIR involved several in-house and outside legal counsels, experts in hydrogeology and biological resources, and stakeholder coordination with numerous affected local jurisdictions. The EIR required an extensive review, understanding, and communication of the Santa Ana River Basin laws and regulations.

Chino Hills Master Plans of Water Supply/Water Distribution Program EIR, Chino Hills, CA —

Project Manager of the EIR and prepared staff reports, public notices, and presentations for a Public Scoping Meeting, commission presentations, and commission and council meetings. This Program EIR addressed 52 local and regional infrastructure plans, including provision of new groundwater well facilities and associated land acquisition, water treatment, and conveyance facilities.


Chino I Desalter Expansion and Chino II Desalter Subsequent Program EIR, Santa Ana Watershed

Project Authority, San Bernardino County, CA — Project Director for the EIR and Initial Study (IS)/Mitigated Negative Declaration (MND), providing oversight and strategic assistance in environmental analysis of new well fields, treatment plants, and pipelines. The two projects combined provide for 24 MGD in capacity, requiring a new Ion Exchange Facility, 11 new groundwater wells, and related conveyance pipelines, pump stations, turnouts and reservoirs. The Program EIR tiered off of the “Optimum Basin Management Plan Program EIR”, and was completed on a fast-track schedule to secure approximately $50 million in State funding.

Victor Valley Wastewater Authority Treatment Plant Expansions, Victorville, CA — Project Manager and Project Director for CEQA compliance of several phased expansions of this regional wastewater treatment plant. The CEQA documents included SRF “CEQA Plus” discussions to qualify for State’s

Revolving Fund (SRF) funding.

On-Call Environmental Services Contract, Golden State Water Company, Statewide - For over 10 years, Kevin provided a variety of California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) and regulatory permitting compliance support, including Initial Studies (IS)/Mitigated Negative Declarations (MND) and Conditional Use Permit (CUP) for storage reservoirs, Phase I Environmental Site Assessments for potential property acquisitions, regulatory permitting, and biological surveys and monitoring during construction. He also provided CEQA/NEPA training to Golden State Water staff as part of their continuing education program.

Program EIR for Regional Integrated Resources Plan, Water Facilities Master Plan, and

Wastewater Facilities Master Plan, Rancho California Water District, Temecula, CA — Project Director for this Program EIR addressing a wide range of facilities including new groundwater wells, water and wastewater pipelines, pump stations, reservoirs, treatment plants/expansions, brine line, and an agricultural conversion project. The Program EIR provided both a programmatic analysis and construction- level project analysis to maximize flexibility and minimize the need for further CEQA review.

Cadiz Water Storage and Conservation Project, Santa Margarita Water District (SMWD), Rancho

Santa Margarita, CA —As an extension of staff to SMWD, Kevin provided overall strategic CEQA compliance guidance and peer review for this regional water supply project. The project includes 75,000 to 150,000 AFY of water supply through local groundwater and Colorado River Aqueduct storage, with an extensive network of groundwater extraction wells, recharge basins, aqueduct tie-in, pump stations, storage reservoir, and over 45 miles of large diameter conveyance line. He recently completed peer review of the project’s Addendum Environmental Impact Report (EIR).

Arlington Desalter Expansion Mitigated Negative Declaration (MND), Santa Ana Watershed Project

Authority, Riverside, CA — Project Manager to address the expansion of an existing brackish groundwater desalter to 7-MGD, including new pipelines, wells, a Santa Ana River crossing, and a pipeline conveyance alignment through Coastal Sage habitat.


CONTRACT EXCEPTIONS Kimley-Horn has reviewed the District’s sample Agreement for Services and would like to discuss the following modifications with the District. 2.1 SCOPE OF SERVICES: The scope of services to be performed by the CONTRACTOR under this Agreement are described in the Scope of Work attached hereto as Exhibit “A” and incorporated herein by this reference (“Scope of Work”), and shall, where not specifically addressed, include all related services ordinarily provided by the CONTRACTOR under same or similar circumstances and/or otherwise necessary to satisfy the requirements of Section 3.3 of this Agreement. In case of conflict between the terms of this Agreement and the provisions of the Scope of Work, this Agreement shall govern. 5.2 TIME OF ESSENCE: CONTRACTOR shall perform all services required by this Agreement in a prompt, timely, and professional manner in accordance with the above schedule. Time is of the essence in this Agreement. Notwithstanding any other provisions of this Agreement, the Consultant shall not have liability for or be deemed in breach because of delays caused by any factor outside of its reasonable control, including but not limited to natural disasters, adverse weather, or acts of the Client, third parties, or governmental agencies. 6.9 INDEMNITY: (a) CONTRACTOR shall defend, indemnify and hold DISTRICT, including its directors, officers, employees and agents, harmless from and against any and all claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, reasonable attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, with respect to or to the extent arising out of, pertaining to, or relating to the negligence, recklessness or willful misconduct of the CONTRACTOR in the work to be performed performance of the Services under this Agreement, including without limitation, any and all such claims, demands, causes of action, suits, debts, obligations, liabilities, losses, damages, costs, expenses, reasonable attorney’s fees, awards, fines, settlements, judgments or losses of whatever nature, character, and description, arising by reason of death or bodily injury to one or more persons, including the employees of CONTRACTOR; injury to property of any kind, including loss of use; or economic damages of any kind, to the extent caused by, or arising out of, any alleged or actual negligent act or omission, regardless of whether such negligent act or omission is active or passive, by CONTRACTOR, any of CONTRACTOR’s sub-contractors or DISTRICT, including their respective directors, officers, employees, agents and assigns, excepting only such matters arising from the sole or active negligence or willful misconduct of the DISTRICT. 6.10 SAFETY: (a) CONTRACTOR shall take all precautions necessary for the safety of, and prevention of damage to, property on or adjacent to the Project site, and for the safety of, and prevention of injury to, persons, including DISTRICT’s employees, CONTRACTOR’s employees, and third persons. All work shall be performed entirely at CONTRACTOR's risk. CONTRACTOR shall comply with the insurance requirements set forth in Section 6.3 of this Agreement.


Three Better World Circle, Suite 200 Temecula, CA 92590

951-375-5570 FAX: 951-676-6792

16 June 2016

Mr. George Cardenas Engineering Manager Phelan Piñon Hills Community Services District 4176 Warbler Road Phelan, CA 92371 Subject: Proposal for Grant Support Services

Dear Mr. Cardenas: Kennedy/Jenks Consultants (Kennedy/Jenks) is pleased to submit this proposal to Phelan Piñon Hills Community Services District (District) to prepare grant support documents for the District’s Chromium VI Blending Project. The District is intending to submit grant funding applications to the United States Department of Agriculture (USDA) and the United States Bureau of Reclamation (USBR). Kennedy/Jenks is proposing to prepare a Preliminary Engineering Report (PER) in accordance with the USDA grant requirements, and a Title XVI Feasibility Study in accordance with the USBR requirements. Since the report guidelines are unique for each agency, it is recommended that separate reports be prepared for each agency to avoid confusion. The majority of the project information gathered will be used in both reports; however, it will be tailored per the funding requirements to maximize scoring. Information from the Proposed Blending Plan, Initial Study, 2015 Urban Water Management Plan, and other information provided by the District will be used to prepare the reports. Since the USDA grant application is continuous and a grant could be applied for once the PER is complete, Kennedy/Jenks proposes to prepare the PER first. The USBR Title XVI grant opportunity is usually only advertised once a year (typically in December or January).

SCOPE OF SERVICES

Task 1 – Preliminary Engineering Report (USDA)

Kennedy/Jenks will prepare the PER in accordance with the USDA requirements. The PER will consist of the following:

Mr. George Cardenas Phelan Piñon Hills Community Services District 16 June 2016 Page 2

1) Project Planning: Kennedy/Jenks will prepare a base map utilizing a USGS map, and provide a description of the environmental impacts, population trends, and community engagement, to the extent this information is available from the District and readily accessed databases.

2) Existing Facilities: Kennedy/Jenks will prepare a facilities map of the existing water system, and provide the history of facilities, condition and financial status of the existing facilities, and audits. It is assumed the District will provide the requested information needed to complete this section, including but not limited to the following:

GIS data of existing facilities

System component history

Well and storage tank information

SCADA system information

System management issues

O&M expenses

Water audit and sanitary survey

3) Need for Project: Kennedy/Jenks will provide a description of the current compliance issues, O&M issues, and growth projections. It is assumed the District will provide information related to the repair/maintenance expenses needed to keep the system operational.

4) Alternatives Considered: Kennedy/Jenks will describe the alternatives considered in the Proposed Blending Plan which consisted of ion exchange treatment and blending. The technical feasibility evaluation of alternatives will be provided for each alternative.

5) Selection of Alternative: Kennedy/Jenks will prepare the cost evaluation of alternatives for the ion exchange and blending alternatives and consisting of a present worth cost analysis. A non-monetary factor analysis is deemed not necessary for the preferred blending alternative and is not included in our scope of services.

6) Proposed Project (Recommended Alternative): Kennedy/Jenks will provide a project description based on the findings of the alternatives analysis for the proposed project components. This includes preparing a schematic diagram, project schedule, permit requirements, total project cost estimate, and annual operating budget estimate. It is assumed the District will provide information on debt repayments and reserves.

7) Conclusions and Recommendation: Kennedy/Jenks will describe any additional information and recommendations that should be considered for the project.


8) Table 1 (Total Project Cost Estimate): Kennedy/Jenks will prepare the total cost estimate for the recommended alternative.

Task 1 Deliverables – Kennedy/Jenks will submit an electronic copy (pdf) of the Administration Draft PER for the District’s review. Comments will be incorporated into the Draft PER which will be signed and stamped by a California registered civil engineer. Kennedy/Jenks will submit two hard copies and an electronic copy (pdf) of the Draft PER to the District. It is assumed the District will submit a hard copy of the Draft PER to USDA. Kennedy/Jenks will incorporate USDA’s comments and submit a Final PER to the District, which will consist of 2 hard copies and an electronic copy (pdf).

Task 2 – Title XVI Feasibility Study (USBR)

Kennedy/Jenks will utilize the majority of the information gathered for the PER to prepare the Title XVI Feasibility Study (Feasibility Study). Kennedy/Jenks will prepare the Feasibility Study in accordance with the USBR requirements. The Feasibility Study will consist of the following:

1) Statement of Problems and Needs: Using the supply and demand information provided in the 2015 Urban Water Management Plan and Proposed Blending Plan, Kennedy/Jenks will prepare a discussion of problems and needs.

2) Water Reclamation and Reuse Opportunities: Kennedy/Jenks will prepare a discussion of water uses in the District’s service area, including all uses that could receive water treated for Chromium VI. This will include a discussion of projected water demands, by sector, as included in the most recent Urban Water Management Plan.

3) Description of Alternatives: Using information from the PER, Kennedy/Jenks will prepare a description of alternatives.

4) Economic Analysis: Using information from the PER, Kennedy/Jenks will prepare an economic analysis that compares costs of alternatives that would satisfy the same demand. Where possible, non-quantifiable benefits (supply diversification, environmental) of the project will be discussed.

5) Selection of the Proposed Project: Kennedy/Jenks will provide the rationale for the selected Chromium VI remediation project.

6) Environmental Consideration and Potential Effects: Kennedy/Jenks will utilize the Initial Study prepared for the Blending Plan to prepare this section. The Initial Study is still in a draft form but it is assumed that the Initial Study will provide sufficient information on each alternative to assess the potential impacts to sensitive species, public health, natural resources, regulated waters of the United States, and cultural resources.

7) Legal and Institutional Requirements: It is assumed that information in the 2015 Urban Water Management Plan and the 2015 Mojave Water Agency Urban Water Management Plan will be sufficient to prepare a discussion and legal and institutional


requirements affecting project implementation. It is assumed that the proposed Title XVI project will not involve a waste stream or require a wastewater discharge permit.

8) Financial Capability of Sponsor: Using information from the PER, Kennedy/Jenks will prepare a discussion on project implementation including project costs and implementation schedule.

Task 2 Deliverables – Kennedy/Jenks will submit an electronic copy (pdf) of the Administration Draft Feasibility Study for the District’s review. Comments will be incorporated into the Draft Feasibility Study. Kennedy/Jenks will submit two hard copies and an electronic copy (pdf) of the Draft Feasibility Study to the District. It is assumed the District will submit the Draft Feasibility Study to the USBR. Kennedy/Jenks will incorporate USBR’s comments and submit a Final Feasibility Study to the District, which will consist of 2 hard copies and an electronic copy (pdf).

Task 3 – Title XVI Grant Application

The Title XVI Water Reclamation and Reuse Program grant application consists of the following components:

1. SF 424 Core Form (requires signature by District official)

2. SF424 Assurance Form (requires signature by District official acknowledging compliance with grant requirements and federal laws)

3. Technical Proposal

4. Project Budget Proposal

Kennedy/Jenks proposes to prepare the SF 424 Core Form, the SF 424 Assurances Form, and the Technical Proposal using information available in the Title XVI Feasibility Study and the 2015 Urban Water Management Plan. This task does not include preparing material requested by USBR after the grant award.

Task 3 Deliverables – Draft and Final SF424 Core Form, Draft and Final Technical Proposal, and Draft and Final Budget Proposal. Copy of SF424 Assurance Form for District signature.

Task 4 – Project Management

4.1 Project Meetings: Kennedy/Jenks will attend a kick-off meeting and participate in four (4) conference calls with the District.

4.2 Quality Assurance/Quality Control (QA/QC): Kennedy/Jenks will perform a review of all deliverables prior to delivery.


4.3 Project Management: This task addresses the management responsibilities associated with proper scheduling, budget control, invoice preparation and coordination between the District’s and the Kennedy/Jenks’ project team.

BUDGET & SCHEDULE

Kennedy/Jenks proposes to perform the services described above on a time and materials basis in the not-to-exceed amount of $54,530 in accordance with the enclosed fee proposal and our January 1, 2015 rate schedule.

Kennedy/Jenks will submit the Draft PER within forty-five (45) calendar days, and the Draft Feasibility Study within (60) calendar days following receipt of the District’s notice to proceed.

Please feel free to contact me at (951) 375-5563 should you have any questions regarding this proposal. Kennedy/Jenks appreciates the opportunity to work with the District.

Very truly yours,

KENNEDY/JENKS CONSULTANTS

Ryan M. Huston, P.E. Principal Engineer

Enclosure

Proposal Fee Estimate Kennedy/Jenks Consultants

CLIENT Name:

PROJECT Description: Grant Support Services

Proposal/Job Number: Date:

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Hourly Rate: $250 $235 $215 $190 $175 $160 $145 $120 $110 Hours Fees Fees 3% Fees Fees

Task 1 - Preliminary Engineering Report (USDA)

1.1 Admin Draft PER 4 16 8 40 8 2 78 $13,860 $0 $100 $13,860 $0 $100 $13,960

1.2 Draft PER 1 8 2 20 4 2 37 $6,410 $0 $6,410 $0 $0 $6,410

1.3 Final PER 1 8 1 8 2 2 22 $4,060 $0 $4,060 $0 $0 $4,060

Task 1 - Subtotal 6 32 0 11 0 68 0 14 6 137 $24,330 $0 $0 $100 $24,330 $0 $100 $24,430

Task 2 - Title XVI Feasibility Study (USBR)

2.1 Admin Draft Feasibility Study 8 36 1 45 $8,290 $0 $8,290 $0 $0 $8,290

2.2 Draft Feasibility Study 2 16 1 19 $3,380 $0 $3,380 $0 $0 $3,380

2.3 Final Feasibility Study 2 8 1 11 $1,980 $0 $1,980 $0 $0 $1,980

Task 2 - Subtotal 0 12 0 0 60 0 0 0 3 75 $13,650 $0 $0 $0 $13,650 $0 $0 $13,650

Task 3 - Title XVI Grant Application

3.1 SF 424 Forms 2 10 12 $2,070 $0 $2,070 $0 $0 $2,070

3.2 Draft and Final Technical Proposal 8 24 2 34 $6,010 $0 $6,010 $0 $0 $6,010

3.3 Draft and Final Budget Proposal 10 10 $2,350 $0 $2,350 $0 $0 $2,350

Task 3 - Subtotal 0 20 0 0 0 34 2 0 0 56 $10,430 $0 $0 $0 $10,430 $0 $0 $10,430

Task 4 - Project Management

4.1 Project Meeting & Conference Calls 8 6 14 $2,840 $0 $300 $2,840 $0 $300 $3,140

4.2 QA/QC 8 8 $1,720 $0 $1,720 $0 $0 $1,720

4.3 Project Management 4 2 6 $1,160 $0 $1,160 $0 $0 $1,160

Task 4 - Subtotal 0 12 8 0 0 6 0 0 2 28 $5,720 $0 $0 $300 $5,720 $0 $300 $6,020

All Tasks Total 6 76 8 11 60 108 2 14 11 296 $54,130 $0 $0 $400 $54,130 $0 $400 $54,530

J:\PPHCSD\Fee(6-16-16).xlsm © 2008 Kennedy/Jenks Consultants, Inc.

The Kennedy/Jenks Team

One of the most essential ingredients to a successful project is the caliber of the project team. Kennedy/Jenks offers you a team with extensive experience in securing grants. We have a successful track record of identifying funding resources, providing hands-on assistance in writing winning grant proposals, and developing a funding strategy that is comprehensive, realistic, and expedient. This is demonstrated by our 96% application success rate in securing over $433 million in grants and loans from state and federal agencies.

The Kennedy/Jenks Team is committed to providing Phelan Piñon Community Services District with a dedicated, responsive, and proven expertise to provide grant support services for the District’s Chromium VI Blending Project. Each project team member shares a strong commitment to individual accountability; taking responsibility for solving client problems in a cost-effective manner, contributing to our level of technical excellence, and performing ethically and professionally.

Brief profiles and responsibilities of each team member are provided below.

Meredith Clement is located in our Ventura County office and will act as the Project Manager for Kennedy/Jenks. Meredith leads our Funding Specialist Group and has helped secure over $142 million in grants from DWR, the SWRCB, DDW and the Bureau of Reclamation. Ms. Clement successfully prepared a Bureau of Reclamation WaterSMART grant application ($5.5 million award) for Western Municipal Water District’s Riverside-Corona Feeder.

Ryan Huston is located in our Temecula office and will serve as Principal-in-Charge. Ryan will take an active role as Principal-In-Charge, working to support Meredith, and ensure your needs are met.

Dr. Ganesh Rajagopalan will provide engineering support to the team. Dr. Rajagopalan leads our Advanced Technologies Group and has more than 18 years of experience in research, design, planning, technology development and project management in potable water, wastewater, recycled water and oilfield produced water treatment. Dr. Rajagopalan recently served as Project Manager for Twentynine Palms Water District Potable Water Hexavalent Chromium Compliance Plan.

Catrina Paez will provide grant assistance for the project. Ms. Paez has provided grant assistance (grant preparation, grant reporting) for Western Municipal Water District and Eastern Municipal Water District.

Lauren Everett will provide grant assistance for the proejct. She has a strong working knowledge of local, state, and federal laws pertaining to management of water resources including new legislation; specialized focus and demonstrated success in implementation of Department of Water Resources (DWR’s) Proposition 84 IRWM Grant Program, writing successful grant applications, and associated IRWM plan development.

Sachi Itagaki will provide QA/QC for the project. Her specific relevant project experience includes serving as Project Manager for San Bernardino Valley Municipal Water District/Western Municipal Water District, Proposition 50 Integrated Regional Water Management Program Step 2 Implementation Grant Application.

Similar Experience and References

Organization contact name, address, phone:

Karly Gaynor, Water Resources Planner Western Municipal Water District14205 Meridian ParkwayRiverside,CA 92518(951) [email protected]

Project description: As-Needed Grant Assistance, Western Municipal Water District, Riverside, CA

Kennedy/Jenks successfully prepared a $500,000 Proposition 50 planning grant application to fund development of a Water Use Effi ciency Master Plan and Integrated Regional Water Management Plan for Western Municipal Water District. Kennedy/Jenks also assisted the agency in grant fund administration. Examples of other recent successful Western Municipal Water District grant assistance include; preparation of project description for Riverside/Corona Feeder Regional Pipeline Project and cost-benefi t economic analysis for submittal to Santa Ana Watershed Project Authority’s Proposition 50 Integrated Regional Water Management Plan $25 million Implementation Grant; preparation of grant application for State Water Resources Control Board Consolidated Grants Program (Proposition 40) for the Western Municipal Water District Chino II Desalter Ultimate Expansion from 14 to 18 MGD; preparation of US Bureau of Reclamation Water Use effi ciency grant application.

Team involvement:

Meredith Clement, Sachi Itagaki, Ryan Huston


Fermin Balvaneda, Civil Engineer2270 Trumble RoadPerris, CA 92572(951) 928-3777 Ext. [email protected]

Project description: WaterSMART Title XVI Reclamation and Reuse Grant Support, Perris, CA

Kennedy/Jenks successfully prepared a Title XVI Water Reclamation and Reuse Program Funding grant application for the Audie Murphy Ranch Development Recycled Water Pipeline and San Jacinto Recycled Water Pump Station.

Team involvement: Meredith Clement, Catrina Paez, Ryan Huston


Arne Sandvik, Senior EngineerPadre Dam Municipal Water District9300 Fanita ParkwaySantee CA 92071(619) [email protected]

Project description: Proposition 1 Water Recycling Grant and SRF Loan, Padre Dam Municipal Water District, Santee, CA

SWRCB Funding application for grants and loans is complete for Padre Dam’s Phase 1 IPR Program. Currently, Padre Dam is in line to obtain $15m Proposition 1 recycled water grant and $101M in 1% recycled water loans. SWRCB will fi rst fund soft costs for development of design documents and after bid, will authorize construction costs. Team involvement:

Meredith Clement, Sachi Itagaki


Lance Eckhard, Principal HydrogeologistMojave Water Agency13846 Conference Center DriveApple Valley, CA 92307(760) [email protected]

Project description: Prop 84 Drought IRWM Grant Preparation, Mojave Water Agency, Antelope Valley, CA

Kennedy/Jenks provided services to assist the Mojave Water Agency and the Mojave Regional Water Management Group in the preparation of a California Department of Water Resources’ Proposition 84 Drought grant application for three projects to help the Region recover from the impacts of the current drought. Successfully selected for awarded grant funds of over $10.3M. Kennedy/Jenks is currently performing grant administration services.

Team involvement: Meredith Clement, Catrina Paez

Meredith E. Clement

Project Manager

Education BS, Environmental Policy, Analysis and Planning,

University of California at Davis, 1996 MS, City and Regional Planning, California

Polytechnic State University, 2000 MS, Transportation Engineering, California

Polytechnic State University, 2000

Memberships/Affiliations American Public Works Association American Water Works Association Association of Environmental Professionals

Professional Summary Meredith Clement has over 18 years of environmental consulting experience on projects throughout California. Meredith has special expertise with grant administration and writing, water planning projects, urban planning, and environmental compliance documentation, including the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA).

Relevant Project Experience As-Needed Grant Support, Western Municipal Water District, Riverside, CA - Project Manager - Provided Western Municipal Water District with As-Needed Grant Support Services to actively minimize costs to its customers in identifying and completing grant applications for assistance with the construction of projects such as the Riverside/Corona Feeder (R/C Feeder), the Chino and Arlington Desalters, as well as miscellaneous projects proposed by retail water agencies in Western's service area.

Grant Preparation, Watersheds Coalition of Ventura County, Integrated Regional Water Management Plan Grant Application, Ventura, CA - Grant Manager – Lead the development of an Integrated Regional Water management Plan grant application for funding under proposition 84. Prepared the work plans, budgets, schedules, and cost-benefit analyses for six separate projects. The application was awarded $18 million in grant funds.

Proposition 1 Water Recycling Grant and SRF Loan, Padre Dam Municipal Water District, Santee, CA - Grant Manager – SWRCB Funding application for grants and loans is complete for Padre Dam’s Phase 1 IPR Program. Currently, Padre Dam is in line to obtain $15m Proposition 1 recycled water grant and $101M in 1% recycled water loans. SWRCB will first fund soft costs for development of design documents and after bid, will authorize construction costs.

Prop 84 Drought IRWM Grant Preparation, Mojave Water Agency, Antelope Valley, CA - Grant Manager – Provided services to assist the Mojave Water Agency and the Mojave Regional Water Management Group in the preparation of a California Department of Water Resources’ Proposition 84 Drought grant application for three projects to help the Region recover from the impacts of the current drought. Successfully selected for awarded grant funds of over $10.3M. Kennedy/Jenks is currently performing grant administration services.

Meredith E. Clement Page 2

State Revolving Fund Application and Management of SRF Funds, Western Municipal Water District, Riverside, CA - Project Manager - Prepared a State Revolving Fund application for a non-point source pollution cleanup and abatement program being implemented by a multi-agency joint powers authority in the Inland Empire. Funding for non-point source cleanup is a new program for the State Revolving Funding and it was necessary to work closely with client, project engineers and State Water Resources Control Board staff to develop application materials. Assisting Western with management of SRF funds, including developing language to be included in bid documentation, Buy American Iron and Steel and prevailing wage requirements.

Grant Application and Grant Management, Western Municipal Water District, Riverside, CA - Project Manager - Prepare state and federal grant applications for capital improvement projects proposed by Western Municipal Water District. Recently completed successful Proposition 84 Integrated Regional Water Management Plan implementation grant application (grant awards of $2.5 million) and successful US Bureau of Reclamation WaterSMART grant applications ($5.5 million award). For successful grant applications, manage financial and technical reporting and environmental compliance.

Grant Administration Support, County of Ventura, Ventura, CA - Grant Administrator - Acting as grant administrator for 11 project proponents that successfully competed for Proposition 50 Integrated Regional Water Management Plan funding. Assist project proponents with contract negotiations, coordination of deliverables, regulatory compliance for projects, preparation of invoices, and progress reports. Act as contact for the 11 projects with the State Water Resources Control Board. As part of grant administration, assisted with the design and development of a web platform, electronic input forms, and database.

Grant Funding Assistance for Recycled Water Storage and Demineralization, San Elijo Joint Powers Authority, San Elijo, CA - Grant Writer - Assisted in the monitoring and preparation of state and federal funding opportunities, as well as providing as needed services in refining materials needed for grant and loan applications specific to SEJPA's Recycled Water Storage and Demineralization Project.

Grant Preparation and Funding Assistance Services, West Valley Water District, Rialto, CA - Project Manager - Assisted West Valley Water District with preparation of California Department of Public Health grant application materials as well as Department of Water Resources Local Groundwater Assistance grants. West Valley Water District was awarded $52 million in grant funds.

Funding Strategy Development, City of Santa Rosa, Santa Rosa, CA - Funding Coordinator – Assisted with the review of the City of Santa Rosa’s Capital Improvement Plan and lead the effort to match projects with potential grants. Developed a funding strategy for the City that included a mix of grants and bond funding. Identified appropriate technical studies and other actions the City could take (talking to City Council, talking to the grant agencies) to make the City’s grant applications competitive.

June 21, 2016 George Cardenas Engineering Manager Phelan Piñon Hills Community Services District P. O. Box 294049 Phelan, CA 92329 Subject: NV5 Proposal – Bureau of Reclamation Feasibility Study and USDA Preliminary Engineering Report Amendment for Chromium VI Blending Dear Mr. Cardenas: NV5’s team stands ready to assist the Phelan Piñon Hills Community Services District (CSD) secure funding to address Chromium VI concentrations in its water sources that exceed the MCL. NV5’s proposed scope of services, shown in the enclosed Exhibit A, is to prepare a feasibility study for the Bureau of Reclamation and an amendment to a preliminary engineering report (PER) to further the CSD’s application to USDA for financial assistance and to formally initiate a funding solicitation from the Bureau of Reclamation. NV5’s team that will prepare the feasibility study and PER amendment has more than ten years working together on projects funded by USDA, California’s Division of Financial Assistance, and other funding agencies that serve small and medium-sized water systems in Southern California. James Owens will be the Project Manager for NV5. Steven Granados will be the Project Engineer. Julian Palacios will lead the PER’s technical reviews. James and Julian have worked for the firm for more than 15 years. Steven has been with the firm for more than 10 years. All three work nearly exclusively on water and wastewater projects. Thank you for the opportunity to serve the CSD. NV5 looks forward to contributing to the CSD’s successes. Sincerely, NV5, Inc. James F. Owens, P.E., LEEDAP Steven Granados, P.E., QSP/D Associate Senior Engineer NV5 Proposal No. P2268161312

21 June 2016

Page 1 of 6

EXHIBIT A

Phelan Piñon Hills Community Services District San Bernardino County, CA

Feasibility Study and Preliminary Engineering Report Amendment

Chromium VI Blending Scope of Services

Assumptions The Phelan Piñon Hills Community Services District (CSD) seeks to develop and implement

infrastructure improvements to address concentrations of Chromium VI in its drinking water that

exceeds a pending maximum contaminant level (MCL). The CSD has submitted a pre-application to the

United States Department of Agriculture Rural Development (USDA) for financial assistance to

implement a blending plan to address Chromium VI (CrVI). The CSD has met with representatives of

the United States Bureau of Reclamation (BOR) to gauge potential for securing funding assistance from

BOR for the proposed project. A proximate effort to advance the proposed improvements and to secure

funding is the preparation of a Feasibility Study for the Bureau of Reclamation, preliminary engineering

report (PER) amendment to the Feasibility Study to meet the requirements of a PER for USDA, and

assistance in preparing an application to BOR for project funding. NV5 will also provide some

coordination with the CSD’s environmental consultant for the preparation of CEQA/NEPA

documentation.

Some of the CSD’s wells have CrVI concentrations that exceed the MCL. CrVI concentrations in other

wells, including the wells on a property that CSD has recently purchased (dairy wells), are below the

MCL. The proposed blending would yield water with a concentration of Chromium VI less than 80% of

the current MCL.

Land surveying and geotechnical investigation efforts for the project will take place under an agreement

separate from this scope of services for the FS’s or PER Amendment’s development. Environmental

documentation is under preparation by others. Draft and/or final versions of the environmental

documentation will be made available to NV5 to incorporate or reference in the FS and PER

Amendment.

In preparation of this Scope of Services, NV5 has reviewed the project’s proposed blending plan

(Proposed Blending Plan, Engineering Resources of Southern California, Inc., December 2015). NV5

understands that the infrastructure proposed to achieve blending will consist of drilling and/or equipping

of wells at the site of the Meadowbrook Dairy, a transmission pipeline along or parallel to Sheep Creek

Road and Dos Palmas Road, two booster stations along the proposed pipeline along Sheep Creek Road,

a new storage facility adjacent to Sheep Creek Road, and a new storage facility near the site of Wells 10,

11, and 12. The improvements are generally presented in Figure 4 of the Proposed Blending Plan.

Initial feedback from the BOR to the CSD indicates favorable prospects for the receipt of financial

assistance for the project. The anticipated funding, including grant funding, from the BOR appears to be

Phelan Piñon Hills Community Services District

NV5 Proposal for Feasibility Study and Preliminary Engineering Report Amendment

21 June 2016

Page 2 of 6

significantly higher than the funding initially anticipated from USDA. Therefore, the document will

follow the format for a feasibility study as outlined by the BOR. Requirements of USDA for the PER

that are not addressed in the BOR-formatted feasibility study will be addressed in an amendment to the

BOR-formatted feasibility study. The format for the BOR FS is the Reclamation Manual, Directives and

Standards WTR 11-01 for Title XVI Water Reclamation and Reuse Program Feasibility Study dated 31

October 2007.

The focus of improvements for the proposed FS and PER Amendment will be the pipeline, storage, and

pumping facilities to achieve blending of Chromium VI. A hydrogeologic investigation or extensive

consideration of treatment for the removal of Chromium VI are not included in NV5’s scope of services

below.

Task 1– Bureau of Reclamation Feasibility Study

The subtasks below outline the general effort and content for the Feasibility Study (FS) for the BOR.

NV5, Inc. (NV5) anticipates the report’s format will generally follow the format required by the United

States Bureau of Reclamation. Required content of a USDA PER not addressed in the FS will be

addressed in an amendment to the FS (See Task 2).

Meetings with CSD

NV5 anticipates meeting with the CSD’s representative on an approximately monthly basis. The

purpose of these meetings is to review the proposed improvements, the content assembled and required

for BOR’s FS, the project’s financial package, and to review the project schedule and upcoming

milestones. NV5 anticipates up to five meetings with CSD staff during the development of the FS.

NV5 will provide a written update on the FS/PER Amendment status to the CSD on an approximately

monthly basis. These updates, made and submitted by electronic means, may include the project status,

and upcoming material and decisions. The CSD’s representative will be responsible for disseminating

the updates or information contained therein to other parties.

The meetings may also include discussion of future steps for the design and construction phases of the

project. These future steps could include:

Public meetings

Design, surveying, and geotechnical investigation efforts

Bidding process, bidding recommendations

Construction process

Meetings with DDW, and Bureau of Reclamation

NV5 will meet with representatives from the DDW approximately mid-way through the FS/PER

Amendment’s development to discuss the documents’ findings and potential improvements (up to two

meetings). CSD representatives are encouraged to attend these meetings. These meetings will permit

the agencies to review the FS/PER Amendment and to comment on the documents’ findings and

preliminary recommendations. This meeting will take place in the Phelan or City of San Bernardino

areas.



21 June 2016

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Meetings with Bureau of Reclamation

NV5 will meet with representatives from the BOR approximately mid-way through the FS’s

development to discuss the document’s content, findings, and financing plan. NV5 assumes that CSD

representatives will attend and participate in these meetings. These meetings are primarily intended to

facilitate the agency’s review the FS and to receive feedback and comment. Up to two meetings with

BOR are anticipated. The meetings will take place in the Phelan or Temecula areas.

Environmental Consideration and Potential Effects

NV5 anticipates that the CSD’s environmental consultant for CEQA/NEPA preparation will provide

information and assist in the preparation of text for Part 7 of the Feasibility Study (Environmental

Consideration and Potential Effects). This assistance will include the status of federal, local, and state

compliance measures, impacts to endangered or threatened species, historic properties and resources,

among others.

Deliverables

NV5 will furnish the following paper copies of the draft FS for review and comment:

Phelan Piñon Hills Community Services District 3 copies

USDA Rural Development (Cardona, Starinsky) 2 copies

Division of Drinking Water of the SWRCB (S. McCarthy) 1 copy

NV5 will furnish the following paper copies of the revised FS:


BOR (Temecula office) 1 copy



This submittal to the BOR is intended for BOR’s Review Initiation. Following BOR’s initiation review,

NV5 anticipates providing three additional copies to BOR. NV5 anticipates submitting up to two

versions of the FS to the BOR.

Electronic versions in .pdf format can be provided via email at no additional cost. Additional paper

copies or paper copies to other parties can be provided for an additional fee.

NV5 will perform an internal review (QA/QC) prior to draft and final FS submittals. NV5 will meet with

the CSD’s Project Manager to review the draft submittal of the FS. Following comments on the draft FS,

if any, from the above agencies, NV5 will submit and finalize the FS.

Task 2 – PER Amendment for USDA NV5 will address required content for a USDA-formatted PER that is not contained in the FS in an

amendment to the PER. NV5 anticipates the amendment will be a separate document that will be

reviewed by USDA and the CSD.



21 June 2016

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Deliverables

NV5 will furnish the following paper copies of the draft PER Amendment for review and comment:




NV5 will furnish the following paper copies of the of the final PER Amendment:




Review Meetings with USDA

Up to three meetings with USDA are anticipated to take place as the PER develops. USDA participants

in the meetings are anticipated to include the local representative (Imperial Office, Daniel Cardona)

and/or the State office (Davis, Mike Starinsky). Meetings are anticipated to take place in the Phelan area

or via telephone.

Task 3 – BOR Application Preparation Assistance NV5 will assist the CSD in the preparation of a funding application to BOR. The focus of NV5’s efforts

will be the Technical Proposal (executive summary, technical project description, evaluation criteria,

environmental compliance, and required permits and approvals). NV5 will also assist with the project

budget proposal, including the planned expenditures and funding plan.

Task 4 – Coordination with Environmental Consultant

NV5 will discuss the proposed project with the CSD’s consultant that will prepare the environmental

documentation. NV5 will review the draft and final versions of the PER with the environmental

consultant. NV5 will review the draft CEQA/NEPA document and provide comment to the consultant

and to the CSD.

Items to be Provided by the CSD Well driller’s log, maintenance records, pump and motor information, flow and production

records

The CSD’s financial statements, including balance sheets, description of all long term debts,

income statement, and current and proposed operating budgets

Significant assistance and effort will be required by the CSD for the project’s funding package,

including the securing of funds from non-federal sources, e.g. State Water Resources Control

Board’s Division of Financial Assistance or the California Infrastructure Bank.

Public outreach to satisfy the BOR’s requirements for public outreach.

Assistance with inventorying of the CSD’s short-lived assets

Water service charges and rate structure for customers

Payment of processing costs by other entities for well information requests, if applicable

Drinking water related citations, violations, and sanitary surveys



21 June 2016

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Approximate quantification of customer base and demands by pressure zone, or sufficient

information to enable NV5 to make approximate determinations

Environmental documentation (CEQA/NEPA) or supporting special studies

Drawings of existing CSD facilities

Fees charged by utilities or agencies for drawing or document review

Septic tank or leach field locating

Fees charged by any other entity for application review, encroachment permits, other permits,

document review, drawing review, specification review, inspection, stormwater inspection,

stormwater notices of intent (NOI), or other fee

Tasks That Can be Provided by NV5 under a Separate or Amended Contract Design and construction management services

Land surveying or mapping

Mapping of existing or proposed easements

Geotechnical investigation

Preparation of Stormwater Pollution Prevention Plan (SWPPP)

Potholing

Test well solicitation or specification

Pilot testing solicitation or coordination

Materials and compaction testing

Water quality laboratory testing

Environmental documentation preparation

Coordination with Caltrans, railroad, or the Department of Water Resources for utility crossings

Water User Rate Study

Water Impact Fee Study for new developments or connections

Legal counsel or legal opinion

Preparation of traffic control plans

Bidding phase services

Review of certified payroll

Water source capacity assessment

Labor compliance monitoring

Lead Representatives for Project Development

Submittals to the CSD will be made to the attention of George Cardenas. Submittals to NV5 will be

made to the attention of James F. Owens.

Wage Rates Assumption

NV5 has prepared its fee based on the assumption that prevailing wage rates are applicable for field

personnel. The current scope of services does not include efforts that require prevailing wages.



21 June 2016

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Considerations

NV5 does not guarantee that the proposed project will be funded by the BOR or by USDA, or to the

amounts desired by the CSD.

Fee

NV5’s proposed fee is located in the attached Exhibit B dated 21 June 2016.

* * * * * * *

21 June 2016

Page 1 of 1

EXHIBIT B

Phelan Piñon Hills Community Services District San Bernardino County, CA

Feasibility Study and Preliminary Engineering Report Amendment

Chromium VI Blending Fee

NV5 proposes to perform the tasks listed in Exhibit A for the project level time and materials not to

exceed fee of $75,500. An approximate division of this fee among the proposed tasks is below.

* * * * * *

Activity Total Cost

Task 1 – Bureau of Reclamation Feasibility Study $49,500

Task 2 – PER Amendment $15,000

Task 3 – BOR Application Assistance $8,000

Task 4 - Coordination with Environmental Consultant $3,000

Total Cost $75,500

40810 County Center Drive, Suite 200 | Temecula, CA 92591

Office 951-676-8042, Fax 951-676-7240

June 28, 2016

Mr. George Cardenas

Engineering Manager


4176 Warbler Road

Phelan, CA 92371

Subject: Phelan Pinon Hills CSD (PPHCSD) Proposed Blending Plan Bureau of Reclamation Title

XVI Feasibility Study Report Preparation

Dear Mr. Cardenas:

Pursuant to your request and on behalf of Michael Baker International (Michael Baker), we are pleased

to submit this proposal to provide professional engineering and related services to prepare a Title XVI

Feasibility Study Report. This comprehensive report will be developed in accordance with Bureau of

Reclamation guidelines to help facilitate their evaluation that the proposed Blending Plan Project to

address hexavalent chromium contamination may qualify for Federal funding.

Michael Baker (formerly RBF Consulting) has demonstrated success in preparing the Title XVI Report on

behalf of the Mojave Water Agency (MWA). It is our understanding that given the incorporation of your

project into the MWA Regional Integrated Plan, there is an opportunity to bridge off of the overall

Bureau of Reclamation funding for this region. The key will be to adequately demonstrate the merits of

your project in appropriate form and substance to allow consideration of applying Federal funding (and

other funding sources that may subsequently be available) to help offset the Blending Plan Project costs.

Michel Baker International Funding Application Background:

Our team offers extensive qualifications, having prepared/supported the following applications for

highly competitive grant funding with some examples as follows:

• Mojave Water Agency Regional Recharge and Recovery Project – The US Bureau of Reclamation

awarded $13.5 million to the agency through Title XVI funding for an application prepared by

Michael Baker.

• Irvine Ranch Water District, Well Nos. 21 and 22 Desalter Project – Helped secure funding from

the US Bureau of Reclamation Title XVI, Prop. 50 and Prop. 84, in addition to providing grant

reporting support to the district.

• Assisted in securing Bureau of Reclamation and Prop 50 grants for the Camp Pendleton

Desalination Project Intake Pilot Study as well as grant reporting on the previous Technical

Studies Phase.

• Participated in the grant reporting team for the Monterey Peninsula Water Supply Test Well

project

• Supported West Basin MWD with obtaining a grant for their subsurface intake guidance manual.

• Prop 50 grant reporting for City of San Diego’s San Pasqual Brackish Water

June 28, 2016

Mr. George Cardenas

Page 2

Desalination Demonstration project.

• Assisted with Prop 50 funding application and reporting for the Reverse Osmosis Water

Treatment Plant, California State Polytechnic University, Pomona

• Assisted the Montara Water and Sanitary District in the preparation of two Prop 50 applications

for desalinated water pilot testing and the subsurface intake demonstration testing.

• State Revolving fund for Citywide Sewer Capital Improvement Project IS/MND, Seal Beach, CA

• Identified project funding and financing opportunities for the San Diego County Water Authority

Regional Recycled Water Study

Proposed Project Team:

Ron Craig – Project Principal

Ron Craig serve as the Project Principal throughout the MWA R3 Program including the development

of the Title XVI Feasibility Study Report.

Cindy Miller, PE – Document Conformance Review, QA/QC

Cindy Miller was the Project Manager and primary author of the MWA Title XVI report for MWA.

She developed an effective working relationship with Mr. Dennis Wolfe (Area Engineer), US Bureau

of Reclamation, Temecula, and maintains a thorough understanding of the report requirements.

Mary Hambel, PE – Project Manager

Mary Hambel will serve as PM and brings extensive technical and report writing experience to the

CSD to insure that a thorough work product is completed.

Alicia Brundage, PE – Project Engineer

Alicia Brundage has broad experience in evaluating facility improvement opportunities for rural

communities. Her technical background will further support the report preparation.

Resumes for each team member will be provided on request.

Blending Plan Project Understanding

Our project understanding is based on reports provided including the following:

1. Proposed Blending Plan report (Engineering Resources of Southern California, 12/2015)

2. Environmental Initial Study (Tom Dodson and Associates, 4/2016).

Project Introduction

The Phelan Piñon Hills Community Services District (District) currently has and operates seven wells in

which the level of hexavalent chromium (CR+6) exceeds the maximum contaminant level (MCL)

standard effective July 1, 2014. The project proposes to install various improvements to support the

District’s Chromium 6 (CR-6) Blending Plan Project within the District’s service area. The District

proposes the installation of several miles of new pipeline; several new reservoirs and a new booster

pump station. The District has purchased property to the north of the District, which includes three

wells for which the current level of CR-6 is non-detect. The District has developed a method of blending

low chromium content wells with water from high chromium content wells to result in a supply of water

that will be below the CR+6 MCL. Blending at two or more sites is anticipated. (1)

June 28, 2016

Mr. George Cardenas

Page 3

District Background

The District, formed as an independent district by voters in 2008, is located in the High Desert area of

San Bernardino County between Palmdale in Los Angeles County and Victorville. The District operates

under Domestic Well Supply Permit No. 05-13-10-P-005 issued in September 2010, and as System No.

361020. Users within the District are largely single family residences on large parcels. Approximately

99% of the water produced in the District is for residential customers with only about 65

commercial/industrial businesses in the Service Area. The District’s water distribution system is

composed of approximately 353 miles of pipelines ranging from 4 to 16 inches in diameter. Due to the

large change in elevation, the District Service Area is divided into 16 Pressure Zones with 32 pressure

reducing stations, 24 booster pump stations, and 35 storage reservoirs, aggregating to approximately

11.5 million gallons total. The District’s water supply is obtained exclusively from groundwater via wells

with natural inflow. The Groundwater Basin underlying the District has been adjudicated through the

Mojave River Groundwater Basin Adjudication of 1993. The District overlies Subareas Oeste and Alto,

identified in the adjudication. The need for the Project’s Blending Plan emanates from the need for

continued use of water obtained from the seven high CR+6 content wells. Also exacerbating prospective

production need is the anticipated restriction of production capacity from Well No. 14, located in Los

Angeles County due to an adjudication of the groundwater basin in that area. Capacity restriction is

projected to be limited to 400 Acre-Feet per Year (AFY). (1)

Location

The proposed project would be located in the communities of Phelan and Piñon Hills in San Bernardino

County. The Service Area lies north and south of Highway 138 and west of Interstate 15 and State

Highway 395. The District has a Water Service Area of approximately 118 square miles with elevations

ranging from 3,200 feet at the northeast side to approximately 5,350 feet closer to the mountains on

the southwest. (1)

(1) Source Initial Study, Tom Dodson and Associates, April 2016

Proposed Scope of Services and Budgets

The proposed scope of service tasks and budgets are provided in Attachment A. We propose the

services be provided on a time and materials basis and that a budget of $48,500 plus reproduction-

graphics be established. This budget will not be exceeded without additional authorization. We further

recommend that given the potential need for additional technical evaluations, the budget be reviewed

at the 80 percent point to confirm any adjustments necessary to successfully complete the overall

report preparation.

We anticipate the draft report will be in 75 days from authorization to proceed. We understand the goal

is to have completed a submittal to the Bureau prior to October 1, 2016.

On behalf of the Michael Baker Team, thank you again for the opportunity to be of service to you.

Should you have any questions or require additional information, please contact me at 951-506-3532.

Sincerely,

Ron Craig, Principal

West Region Water Leader

Michael Baker International

Attachment A

Attachment A

Scope of Services and Budget

Phelan Pinion Hills CSD Title XVI Feasibility Study report Preparation

1. Review existing project information and data ................................................................. $ 1,500

2. Perform additional technical feasibility and cost estimate information to

support project description and alternatives ................................................................... $6,500

3. Allowance for Project Meetings ........................................................................................ $2,000

4. Develop Title XVI Introductory Information ...................................................................... $1,000

5. Prepare title XVI Statement of Problems and Needs ........................................................ $3,000

6. Prepare Title XVI Water Reclamation and Reuse Opportunities....................................... $4,000

7. Prepare Title XVI Description of Alternatives .................................................................... $5,000

8. Prepare Title XVI Economic Analysis ................................................................................. $6,000

9. Prepare Title XVI Selection of Proposed Title XVI Project ................................................. $1,000

10. Prepare Title XVI Environmental consideration and Potential Effects .............................. $4,000

11. Prepare Title XVI Legal and Institutional Requirements ................................................... $3,000

12. Prepare Title XVI Financial Capability of Sponsor ............................................................. $4,000

13. Prepare Title XVI Research Needs Reference ....................................................................... $500

14. Complete Draft Document ................................................................................................ $4,500

15. Complete Final Document ................................................................................................ $2,500

Sub Total ................................................................................. $48,500

* Allowance for graphics and reproduction ...................................... 2,000

Total Recommended Budget ................................ $50,500

Note: It is anticipated that, should additional environmental reports be required including

CEQA/NEPA, those would be performed by TDA Assoc. and provided by the CSD. Additionally, it is

assumed that Engineering Resources of Southern California, Inc (authors of the ‘Proposed Blending

Plan’) will be available to provide additional information as may be required to clarify or supplement

Title XVI information. Additionally, legal authority and rights related to groundwater pumping and

access to be confirmed from CSD Legal Counsel. * assumes limited hard copies, PDF files will be

provided

We recommend that the project status and budgets be reviewed at the 80 percent milestone to

consider adjustments as necessary to successfully complete this project.

agenda item 6d - · pdf filerepresentatives from mwa. guidelines and deadlines ... water and...

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