agenda ordinary meeting of council 21 august 2015 · 2015. 8. 17. · 16. late agenda items..... 42...

AGENDA

ORDINARY MEETING OF COUNCIL

21 AUGUST 2015

AGENDA

ORDINARY MEETING OF COUNCIL

21 AUGUST 2015

NOTICE OF MEETING

Dear Elected Member,

The next Ordinary Meeting of the Shire of Mount Magnet will be held on Friday 21

August 2015 in Council Chambers commencing at 1:00pm.

Warren Olsen

Chief Executive Officer

17 August 2015

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for

Any act, omission, statement or intimation occurring during this meeting. It is

strongly advised that persons do not act on what is heard at this meeting and should

only rely on written confirmation of Council’s decision, which will be provided within

fourteen (14) days of this meeting.

Ordinary Meeting of Council Agenda - 21 August 2015 2 of 42

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS................... 4

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ................. 4

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ........... 4

4. PUBLIC QUESTION TIME / ADDRESS BY MEMBERS OF THE PUBLIC ......... 4 4.1 Public Question Time .................................................................................... 4

4.2 Address by Members of the Public ................................................................ 4

5. APPLICATIONS FOR LEAVE OF ABSENCE ......................................................... 4

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ......................................... 4

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ................................ 4 7.1 Minutes of the Ordinary Meeting held on 17 July 2015 ................................ 4

8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ......... 5

9. PETITIONS ................................................................................................................. 5

10. DECLARATIONS OF INTEREST ............................................................................. 5

11. BUSINESS DEFERRED FROM PREVIOUS MEETING ......................................... 5

12. REPORTS .................................................................................................................... 6 12.1 Monthly Report - Chief Executive Officer to 31 July 2015 .......................... 6 12.2 Monthly Report - Works Manager to 31 July 2015 ..................................... 16 12.3 Monthly Report - EHO/Building Surveyor to 31 July 2015 ........................ 18 12.4 Monthly Report - Accounts for Payment to 31 July 2015 ........................... 21 12.5 Midwest Economic and Resources Summit 2015 ....................................... 25 12.6 Corporate Business Plan Action List ........................................................... 28

12.7 Former Mount Magnet Hospital .................................................................. 37

13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ....................... 42

14. NOTICE OF MOTIONS FOR THE NEXT MEETING ........................................... 42

15. CONFIDENTIAL BUSINESS .................................................................................. 42 15.1 Proposed Road-Usage Agreement - Mt Magnet Gold Pty Ltd .................... 42

16. LATE AGENDA ITEMS........................................................................................... 42 16.1 Monthly Report - Financial Activity Statement to 31 July 2015 ................. 42 16.2 2015/2016 Statutory Budget ........................................................................ 42

17. ELECTED MEMBER MATTERS ............................................................................ 42

18. NEXT MEETING ...................................................................................................... 42

19. CLOSURE OF MEETING ........................................................................................ 42


Shire of Mount Magnet

Agenda for the Ordinary Meeting of Council - 21 August 2015

In Council Chambers, Lot 163 Hepburn Street, Mount Magnet, commencing at 1:00pm.

PREAMBLE

"The Mount Magnet Shire Council embraces the Heritage of the land on which we

meet. Council pays respect to the Elders and Ancestors of this land. Council

acknowledges the Culture forever embedded with the Custodians of this Country"

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

A request was made at the previous meeting for information relating to rates graphs

which was unfortunately beyond Shire of Mount Magnet staff resources at this time of

year. Staff endeavour to have this information for the September meeting.

4. PUBLIC QUESTION TIME / ADDRESS BY MEMBERS OF THE PUBLIC

4.1 Public Question Time

4.2 Address by Members of the Public

5. APPLICATIONS FOR LEAVE OF ABSENCE

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

7.1 Minutes of the Ordinary Meeting held on 17 July 2015

OFFICER RECOMMENDATION

Moved: Seconded:

That the minutes of the Ordinary Meeting held on 17 July 2015 as circulated be

confirmed as a true and correct record of proceedings.

CARRIED/LOST


8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

9. PETITIONS

10. DECLARATIONS OF INTEREST

11. BUSINESS DEFERRED FROM PREVIOUS MEETING


12. REPORTS

12.1 Monthly Report - Chief Executive Officer to 31 July 2015

Officer: Chief Executive Officer

Amended by: Nil

Disclosure of Interest: Nil

Meeting Date: 21 August 2015

Voting Requirements

Simple Majority

Current Personnel

Based on the Organisation Structure, personnel as at 21 August 2015 are as follows:

Administration Chief Executive Officer Warren Olsen

Finance Manager Maureen Murat

Administration Manager Vacant

Administration Supervisor Ronella Kelly

Finance Assistant Helga Goerigk

Customer Service Officer Amber Seivwright

Library Officer Monica Watson

Tourism Promotions &

Development Officer

Karen Morrissey

Visitor Centre Customer

Service Officer (Casual)

Narelle Baer

Youth & Recreation

Officer (Casual)

Cecilia Kelly

Jessica Killick

Office Assistant/Customer

Service Officer (Casual)

Rani Hutchinson

Works Department Works Manager Patrick O'Brien

Works Supervisor Vacant

Works Leading Hand Peter Lethborg

Plant Operator Noel Curley

Gardener/Labourer Brian Hawkins

John Yates

Cleaner Sophie Singh

Kathy Shaw

Swimming Pool Manager JJ Amella

Caravan Park Manager Bill Moses

Kate Hutchison

Contract Ranger Peter Smith

EHO/Building Surveyor Bill Atyeo

Financial & Accounting

Services

RSM Bird Cameron


Aerodrome Statistics for the Bluey Osmond Aerodrome for 2014/2015 and YTD are as follows:

2014/2015 Bluey Osmond Aerodrome Statistics

Month Landings Revenue

($) Inbound Outbound

Revenue

($)

Total

Revenue

($)

July 57 10,127 551 620 9,579 19,706

August 61 10,341 582 578 9,430 19,771

September 53 9,454 458 411 7,102 16,556

October 54 8,976 598 589 9,723 18,699

November 49 7,237 536 525 8,669 15,905

December 57 8,627 450 514 7,802 16,429

January 51 8,136 602 481 8,784 16,920

February 48 6,905 466 471 7,616 14,521

March 53 7,315 424 383 6,637 13,952

April 48 6,379 363 359 5,776 12,155

May 50 6,749 427 416 6,736 13,485

June 56 7,593 405 392 6,184 13,777

Total 637 97,839 5,862 5,778 94,038 191,877

2015/2016 Bluey Osmond Aerodrome Statistics

Month Landings Revenue

($) Inbound Outbound

Revenue

($)

Total

Revenue

($)

July 49 7,643 398 402 6,400 14,043

August

September

October

November

December

January

February

March

April

May

June

Total 49 7,643 398 402 6,400 14,043


Public Library Patronage statistics for the Library for 2014/2015 and YTD are as follows:

2014/2015 Public Library Statistics

Month Patrons Enquiries Issues Ill's Internet

Access

Revenue

($)

July 58 932 20 3 14 42

August 63 281 22 4 23 83

September 59 118 27 20 14 34

October 81 117 45 12 13 52

November 70 84 33 7 20 103

December 51 70 22 6 13 136

January 58 88 12 5 13 69

February 74 32 26 5 20 75

March 91 40 36 10 25 60

April 63 13 24 6 24 81

May 69 34 8 6 15 49

June 62 47 22 10 20 74

Total 799 1,856 297 94 214 858

2015/2016 Public Library Statistics

Month Patrons Enquiries Issues Ill's Internet

Access

Revenue

($)

July 74 280 30 31 20 85

August

September

October

November

December

January

February

March

April

May

June

Total 74 280 30 31 20 85


Memorial Swimming Pool

Statistics for the Swimming Pool for 2014/2015 are as follows:

2014/2015 Memorial Swimming Pool Statistics

Month Adult Child Season

Adult

Season

Child

Under

4 Yrs School Total

Revenue

($)

July

August

September

October 217 709 57 30 35 0 1,048 2,445

November 124 170 30 352 48 0 724 6,282

December 238 209 43 217 74 29 810 1,969

January 133 446 73 306 127 0 1,085 2,188

February 158 188 46 194 40 0 626 773

March 24 45 48 44 5 78 244 147

April

May

June

Total 894 1,767 297 1,143 329 107 4,537 13,804


Fitness Centre

Statistics for the Fitness Centre for 2014/2015 and YTD are as follows:

2014/2015 Fitness Centre Statistics

Month Activity (Hours) Memberships

Patrons Revenue

($) Month % Week Month Annual

July 23 4 6 3 0 32 147

August 38 7 8 2 0 54 142

September 39 7 4 4 0 47 300

October 44 8 1 12 0 67 401

November 115 21 2 8 0 141 277

December 97 17 4 3.5 0 83 147

January 50 9 4 6 0 51 229

February 75 15 13 5 0 85 315

March 100 18 15 12 0 119 515

April 68 13 1 3 0 62 61

May 66 12 0 8 0 57 262

June 60 11 10 6 0 65 208

Total 715 12 68 72.5 0 863 3,004

2015/2016 Fitness Centre Statistics

Month Activity (Hours) Memberships

Patrons Revenue

($) Month % Week Month Annual

July 48 9 2 3 0 37 115

August

September

October

November

December

January

February

March

April

May

June

Total 48 9 2 3 0 37 115


Caravan Park Statistics for the Caravan Park for 2014/2015 and YTD are as follows:

2014/2015 Caravan Park Statistics

Month

Cabins (8)

(Ensuite)

Cabins (9)

(No Ensuite) Sites (36)

Visitors Revenue

($) Nights % Nights % Nights %

July 107 43 51 18 733 66 1,399 35,512

August 126 51 67 24 758 68 1,231 35,828

September 91 38 42 16 618 57 1,002 29,093

October 75 30 46 16 266 24 612 20,441

November 74 31 25 9 101 9 259 13,284

December 61 32 60 9 107 10 320 12,951

January 44 32 34 9 73 10 282 11,377

February 47 21 52 21 90 9 197 11,196

March 49 20 34 12 147 13 268 12,468

April 79 33 26 10 325 30 605 19,959

May 116 47 41 15 525 47 832 26,561

June 113 47 124 46 672 62 1040 35,907

Total 982 35 602 17 4,415 34 8,047 264,577

2015/2016 Caravan Park Statistics

Month

Cabins (8)

(Ensuite)

Cabins (9)

(No Ensuite) Sites (36)

Visitors Revenue

($) Nights % Nights % Nights %

July 120 48 58 21 743 67 1,368 43,587

August

September

October

November

December

January

February

March

April

May

June

Total 120 48 58 21 743 67 1,368 43,587


Visitor Centre

Patronage statistics for the Visitor Centre for 2014/2015 and YTD are as follows:

2014/2015 Visitor Centre Statistics

Month

Visitors

(Total)

Visitors

(Museum)

Museum

Entry

Revenue

Visitor

Centre

Revenue

Commission

($) Adult Child Adult Child

July 756 54 340 27 1,700 4,368 825

August 937 5 355 0 1,775 2,931 557

September 726 12 300 5 1,500 2,741 581

October 244 16 103 7 515 1,235 227

November 55 3 3 0 15 106 20

December 0 0 0 0 0 0 0

January 0 0 0 0 0 0 0

February 9 0 5 0 25 25 16

March 20 2 8 2 40 22 10

April 140 15 88 12 440 484 55

May 348 9 139 0 695 1,718 240

June 558 4 236 1 1,180 1,966 320

Total 3,793 120 1,577 54 7,885 15,596 2,851

2015/2016 Visitor Centre Statistics

Month

Visitors

(Total)

Visitors

(Museum)

Museum

Entry

Revenue

Visitor

Centre

Revenue

Commission

($) Adult Child Adult Child

July 901 54 400 29 2,000 2,847 528

August

September

October

November

December

January

February

March

April

May

June

Total 901 54 400 29 2,000 2,847 528


Animal Control

Statistics for Ranger services for 2014/2015 and YTD are as follows:

2014/2015 Ranger Statistics

Month Enquiries Licenses Seizures Impounds Complaints Revenue

($)

July 2 19 0 0 0 641

August 6 4 0 0 3 58

September 1 7 5 0 2 94

October 0 9 15 0 2 231

November 15 9 1 1 3 253

December 1 3 10 0 0 120

January 3 1 0 0 0 25

February 0 2 3 0 0 52

March 5 2 11 0 5 70

April 1 0 11 0 4 260

May 0 2 9 0 1 45

June 1 2 2 0 4 85

Total 35 60 67 1 24 1,934

2015/2016 Ranger Statistics

Month Enquiries Licenses Seizures Impounds Complaints Revenue

($)

July 2 6 3 1 4 661

August

September

October

November

December

January

February

March

April

May

June

Total 2 6 3 1 4 661

I attended Mount Magnet on Tuesday 30 June and Wednesday 1 July 2015:

Patrols were conducted of the town-site and surrounding areas and license

enquiries made.

Registration files were checked for compliance.

There were no new written complaints. Several verbal complaints were received

from the Works Manager.

Arrangements were made for a meeting with the Mount Magnet Police regarding

abandoned and unregistered dogs wandering around town.

A brief meeting was held with the CEO regarding the expired contract


I also attended Mount Magnet on Monday 20 and Thursday 23 July 2015:

On arrival I found a dog in the pound that had been put there by the Works

Manager. The dog hadn't been there for the required 72 hours and no further action

was taken at that stage. On Thursday 23 July, the owner of the dog in the pound

was located. All fees regarding this impound were paid in full and the dog was

returned to the owner.

Patrols were conducted and license enquiries made.

Registration files were checked for compliance.

Several hours after leaving Mount Magnet I had a request from the CEO to return

for an additional visit to investigate an alleged dog attack. The Shire had received a

written complaint from a local resident stating his dog was mauled and killed by

another dog. I returned immediately to Mount Magnet arriving at midnight. The

following morning, enquiries were made regarding the allegation of this complaint.

Several witnesses were spoken to and these people positively identified the dog

involved. The dog was caught roaming around the streets a short time later. The

dog is unregistered and allegedly not owned by anyone but was being looked after

by the Walsh family. The dog was euthanased. The complainant was advised of the

result and I attended at the Walsh's residence and advised them of what had

occurred. The complainant thanked The Shire and the ranger for the prompt

response.


Grants

Statistics for the financial year 2015/2016 are as follows:

Project Program Funding Grant

Amount Total Cost Status Close Date Result

Rectify Runway

Lighting

Regional Airports Development

Scheme (Department of Transport)

$161,209 $322,419 Submitted 16-Sep-14 Successful

Construction of

Leisure Pool

Community Sporting & Recreation

Facilities Fund (Department of Sport &

Recreation

$250,000 $540,650 Submitted 19-Sep-14 Successful

Astro Rocks Fest 2015 Community Events (Lotterywest) $14,000 $33,955 Submitted 04-Dec-14 Successful

Astro Rocks Fest 2015 Community Chest Fund (MWDC) $6,723 $33,955 Submitted 04-Dec-14 Unsuccessful

Astro Rocks Fest 2016 Regional Events Scheme (Tourism WA) $10,000 $34,655 Submitted 10-Jan-15 Successful

Astro Rocks Fest 2015 Horizon Power Community Investment

Program

$1,500 $33,955 Submitted 10-Apr-15 Successful

Murchison

Geotourism Project

Tourism Demand-Driver Infrastructure

Fund

$245,000 $490,000 Submitted 17-Jun-15 Pending


Moved: Seconded:

That Council receives the Chief Executive Officer’s report.

CARRIED/LOST


12.2 Monthly Report - Works Manager to 31 July 2015

Officer: Works Manager

Amended by: Nil



Previous Business

Flood Damage Works Flood damage RFT tender and work supervisor are

expected to be advertised shortly, and to coincide to

close, for assessment with myself and CEO when I return

from leave.

Works Depot Fence

Extension

Works Depot Security fence extension at the rear of

Depot has been completed.

Rural Road Works

Hill 50 Road Ramelius are currently constructing Minor slip lanes for

Road train exit and entry points on Hill 50 road, in

preparation for trucking from Leinster operations.

Township Works in Progress

Pavement Repair Works Repair works to reinstate street pavement cross point

from Water Corp works in Jensen & Burrows have been

completed by a contractor, on behalf of Water Corp.

Town Oval Replacement

Barriers

Oval rail replacement barriers have been completed, with

Galvanised pipe, after consultation with sources,

galvanised pipe was decided on over CCI treated pine

rails. Oval has also been sprayed with Kamba to reduce

the clover.

Skate Park Skate Park contractor is expected on site on 17th

August,

build time expected approx 3 weeks.

Youth Centre Youth Centre works have started and are progressing

well.

Vandalism Vandalism is still ongoing around town, damage to

houses, fences, graffiti on fences/streets pavement.

Caravan Park Conduit has been laid underneath road at the front of

Caravan Park, in preparation for bore water to be run

across to Foster & Federation Parks.

Mosquito Fogging Mosquito fogging weekly as required.

Weed Control Grass slashing & spraying is ongoing around town to

reduce growth.

Council Properties

Potholes have been repaired in Caravan Park driveway.

Initial preliminary supply costs estimates for a NEW disabled compliant 2

bedroom, ensuite unit is approx 65-75k, plus freight & installation costs.

ANZAC Gardens - Rendering & painting works have been completed, as a part of

enhancement grant works.


Plant Maintenance

Service schedules are up to date and current.

Replacement works manager vehicle will be deferred until October/November.

Works Staff Training

Recruitment for a grader/machine operator will coincide when I return from leave.

Training refresher courses will be scheduled for October/November for staff.

I am currently on leave and next works report will be October.

Voting Requirements

Simple Majority.


Moved: Seconded:

That Council receives the Works Manager’s report.

CARRIED/LOST


12.3 Monthly Report - EHO/Building Surveyor to 31 July 2015

Officer: EHO/Building Surveyor

Amended by: Nil



I was in attendance at the Shire from the 6th

to the 10th

July and also the 3rd

to the 5th

August. I

will shortly leave for the USA and will not be at the Shire during September. My next

attendance will be the 5th

to the 9th

October.

Building Permits

There were Nil (0) applications for Building Permits processed in my time at the Shire this

month.

Statistics

The statistics as required by the ABS and WorkSafe, and others were submitted at the end

of last month in the format as is required by the ABS.

The Australian of Bureau of Statistics has informed us that they have a new format which

we are required to use when reporting (more time and more information required). As

well as this they have informed us that “from 2015/16 onwards, the ABS will be

conducting a Building Approvals Annual Review with all providing organisations. Once

per year, an Annual Review dataset will be requested, containing all approvals for the

previous 12 months (or in some cases a longer period). The purpose of the Annual

Review is to ensure that the ABS has received all relevant approvals data and to provide

your organisation with feedback on data quality and other issues. Your organisation has

been provided with documentation that includes more information about the Annual

Review and its purpose.

The Annual Review data is required in addition to our Monthly building approvals data,

and will be requested sometime during the 2015/16 financial year. We will receive a

separate email requesting your Annual Review data when it is due.

Demolition licenses

There were Nil (0) applications for Demolition Permits processed in my time at the Shire this

month.

General Matters

Surveys

Food Act Section 121

This is the month that surveys come in from all directions and the gathering of data and

filling out their forms is a top priority. The report to the Department of Health WA in

regards to the requirements under Section 121 of the Food Act has been completed, the

CEO has signed the document and it has been sent to the appropriate Department.

Staff have also issued invoices and notifications for registering of food premise. The

innovation of Council to make available free food hygiene training through ImAlert on

the internet has been received well. However, more people employed in the food industry

in Mount Magnet will be required to participate to bring them into compliance with Food

Act legislation.


This matter will be furthered on my return.

Annual Census of Local Government Waste and Recycling Services - 2015

Each year, the Waste Authority undertakes a census of the waste and recycling services

provided by local governments (the “Census”). The information from the Census is

necessary to support the Waste Authority’s policy formulation, program development and

infrastructure planning. Additionally, data is collected to enable the state government to

meet its reporting requirements to the commonwealth government.

The Waste Authority has resolved to take your participation in completing

the Census into account when determining eligibility for funding from the Waste

Avoidance and Resource Recovery (WARR) Account. The range of programs included in

this determination includes, but is not limited to, the Better Bins program, Regional

Funding program, Household Hazardous Waste program, E-Waste funding program and

other initiatives funded from the WARR Account.

The comparison of individual local government waste and recycling performance against

the average performance amongst similar categories of local governments can assist in

identifying successful, high diversion MSW systems and benchmarking diversion

performance. Consistent with the principle of continuous improvement set out in the

Waste Strategy, the Waste Authority would like to publish a limited set of local

government recovery performance indicator data collected through the 2014-15 Census.

Disposal of Effluent Facility - Landfill Site

We have still not received any communication from the DER at this stage.

Given that we were verbally given a timeline for things to happen (?) I emailed the

Department to find out what was going on as I had been informed that the officer we

were dealing with through the early stages and telephone conference has been shifted to

another section and was unable (not permitted) to complete dealing with our issues.

I sent the following email, but have heard nothing back yet. My concern is the timeframe.

Dear Sir/Madam

The Shire of Mount Magnet had contact with Rachel Vulmirovic in regards to the

licensing requirements (addition of Class 61 waste) due to the fact that we were receiving

in excess of the quota of 100 tonnes per annum. After much discussion with Rachel and

the hydrologist for the Department, it was stated that Rachel would get back to us with

written clarification of what we were required to do to be authorised, along with the

testing required and the Australian Standard that trenches were subject to.

The concern now is that the 8 month timeline we were given to complete the testing,

receive the report and submit to the Department for assessment, a decision by the

Department and action by the Shire, IS fast running out. We have not heard back from

the Department, other than to be informed that Rachel had been placed in another

section/department and was not available to complete what was started, with another

officer to replace Rachel.

The telephone conference took place on the 23rd June 2015 and it is now the 10th of

August 2015 and we have heard nothing since being advised that Rachel had shifted and

was not permitted to finish this issue. So nearly three months has elapsed and nothing has


been supplied to us for action. I can only assume therefore that the time-frame given the

Shire CEO, Mr Warren Olsen, has been pushed out further.

I am now (Saturday 15th August) about to take extended leave until the end of September,

early October and so will not be available to assist my CEO in this matter till I return. I

assume therefore that we just continue on as normal until I return and am able to assist

my Shire.

Please respond to my CEO, Mr Warren Olsen, as I will not be available to comment..

However, please cc me in on any emails to Mr Olsen as I will from time to time be

checking my emails.

Thus ends my report to Council.

W.V.Atyeo (M.E.H.A.A.)

Principal Environmental Health Officer

Building Surveyor


Moved: Seconded:

That Council receives the EHO/Building Surveyor’s report.

CARRIED/LOST


12.4 Monthly Report - Accounts for Payment to 31 July 2015

Officer: Finance Manager

Amended By: Nil



Application Accounts for payment totalling $341,222.62

Represented by-

EFT’s 5914 to 5972 $336,719.52 Municipal Account

Cheques 13473 to 13473 $4,503.10 Municipal Account

Total $341,222.62

Background

Nil.

Comment

Nil.

Consultation

Nil.

Statutory Environment

Local Government Act 1995.

Policy Implications

Nil.

Financial Implications

Nil.

Strategic Implications

Nil.

Voting Requirements

Simple Majority.


Moved: Seconded:

That Council note the payment of accounts for payment totalling $341,222.62

Represented by-

EFT’s 5914 to 5972 $336,719.52 Municipal Account

Cheques 13473 to 13473 $4,503.10 Municipal Account

Total $341,222.62

CARRIED/LOST


List of Accounts submitted to the Ordinary Meeting of Council held on 21 August 2015.

Confirmation in respect of Accounts Authorised for payment by the CEO.

Accounts Authorised For Payment

Voucher No Date Payee’s Name Particulars Amount of

Payment

Other Funds

Trust

EFT5914 01/07/2015 WESTNET PTY LTD Internet Account - 01/07/15 to 01/08/15

-424.64

EFT5915 06/07/2015 M2 COMMANDER PTY LIMITED

Network Charges Contract - June 2015

-137.97

Direct 08/07/2015 PAYROLL PPE 07/07/2015 -33289.43

EFT5916 16/07/2015 ANDERSON MUNRO & WYLLIE

Professional Services - Interim Audit for Financial Year Ending 30 June 2015

-6853.66

EFT5917 16/07/2015 BUNNINGS BUILDING SUPPLIES PTY LTD

Depot; Office - Safety Step Ladders

-167.20

EFT5918 16/07/2015 MOUNT MAGNET RACE CLUB Advertisement - Mount Magnet Race Book 25/04/2015

-70.00

EFT5919 16/07/2015 BITUTEK PTY LTD Moses Street - Reseal Townstreet - Existing Section prior to Sub-Division - 235 metres

-13184.16

EFT5920 16/07/2015 BP Australia (RELIANCE PETROLEUM/CENTREL PTY LTD)

Fuel & Oil Accounts - June 2015 -466.42

EFT5921 16/07/2015 BRIDGESTONE TYRE CENTRE GERALDTON

1DOZ 344 - Strip & Refit Tyre; 1TCM 988 - Puncture Repair

-55.00

EFT5922 16/07/2015 CALTEX SWAGMAN ROADHOUSE MOUNT MAGNET

Catering - Ordinary Meeting of Council - 19 June 2015

-200.00

EFT5923 16/07/2015 CHILD SUPPORT AGENCY Payroll Deductions -388.64

EFT5924 16/07/2015 COURIER AUSTRALIA Freight -25.41

EFT5925 16/07/2015 DUN DIRECT PTY LTD/Dunning Investments Northam

Bulk Diesel - 8150L -11277.56

EFT5926 16/07/2015 GERALDTON NEWSPAPERS PTY LTD(The West Australian)

Advertisements - Geraldton Guardian June 2015 - Proposal to Impose Differential and Minimum Rates; Position Vacant - Community Development Officer

-260.16

EFT5927 16/07/2015 JOSEPH PATRICK O'BRIEN Reimbursement - Mileage, Accommodation, Meals - RRG Meeting 27/03/15 Geraldton

-929.28

EFT5928 16/07/2015 LANDGATE Mining Tenement Schedule -193.75

EFT5929 16/07/2015 LARA MARGARETE JENSEN Visitor Centre - Merchandise; Consignment Stock Sales April/July 2015

-171.60

EFT5930 16/07/2015 MOUNT MAGNET HISTORICAL SOCIETY INC

Visitor Centre - Consignment Stock Sales - June 2015

-815.13

EFT5931 16/07/2015 MT MAGNET WASTE DISPOSAL

Town Rubbish Collection - June 2015

-9020.00

EFT5932 16/07/2015 MTF MINE MAINTENANCE PTY LTD

Refuse Site - Install Gates at Controlled Waste Section at Rear of Refuse Site

-561.00

EFT5933 16/07/2015 MURCHISON HARDWARE Hardware Account - May & June 2015

-851.85

EFT5934 16/07/2015 RAECO Library - Stationery Supplies -53.13

EFT5935 16/07/2015 RON ASHLIN Visitor Centre - Consignment Stock Sales - July 2014 to June 2015

-413.04

EFT5936 16/07/2015 RSM BIRD CAMERON Professional Services - Accounting - June 2015; Amendments to Chart of Accounts

-7776.36

EFT5937 16/07/2015 STAPLES AUSTRALIA PTY LTD

Photocopying Charges 20/05/15 to 20/06/15

-905.44

EFT5938 16/07/2015 STATEWIDE STEEL/BIBBY FINANCIAL SERVICES AUSTRLIAPTY LTD

Depot - Bus Shed - Building Supplies - Nuts, Bolts & Screws

-316.74

EFT5939 16/07/2015 THE LUSCOMBE SYNDICATE Consumables and Cleaning Products

-223.81

EFT5940 16/07/2015 TOLL IPEC PTY LTD Freight -41.69

EFT5941 16/07/2015 WA TREASURY CORPORATION

Loan 39 - Loan Principal Repayment and Interest

-20062.31

EFT5942 16/07/2015 HORIZON POWER Townstreet Lighting - Electricity Account June 2015

-4263.75

Direct 22/07/2015 PAYROLL PPE 21/07/2015 -33635.91



Payment

Other Funds

Trust

EFT5943 23/07/2015 Tourism Council Western Australia

Caravan Park - Australian Tourism Accreditation Membership Renewal Valid to 30/06//2016

-469.00

EFT5944 23/07/2015 AERODROME MANAGEMENT SERVICES PTY LTD

Airport - Landing Data - June 2015

-497.70

EFT5945 23/07/2015 ATYEO'S ENVIRO HEALTH SERVICES

EHO-B/S Attendance 01/07/15 to 10/07/15

-6149.00

EFT5946 23/07/2015 AUSTRALIA POST Postage - June 2015 -135.22

EFT5947 23/07/2015 BP MECHANICAL MAINTENANCE

MA 2170 - Grader - Inspect & Rectify non-working Air Governor

-132.00

EFT5948 23/07/2015 CONSTRUCTION TRAINING FUND

2014/2015 BCITF Levy Collection

-1549.13

EFT5949 23/07/2015 D.J.PALMER (WA) PTY.LTD Depot - Rear Security Fence Extension - Fencing Materials

-3457.60

EFT5950 23/07/2015 DAVID GRAY & CO PTY LIMITED

Mosquito Control - Thermal Fogging

-4235.00

EFT5951 23/07/2015 FOURIER TECHNOLOGIES PTY LTD

IT Support Services - July 2015; Site Visit - Fourier Technologies 22/06/15 to 26/06/2015 - Cost Recoveries

-3867.75

EFT5952 23/07/2015 GEMMA POLI Visitor Centre - Consignment Stock Sales - July 2014 to June 2015

-68.00

EFT5953 23/07/2015 GREAT NORTHERN RURAL SERVICES

General Weed Control - Roundup

-1128.57

EFT5954 23/07/2015 GREENFIELD TECHNICAL SERVICES

Professional Services - Engineering Consultant - Road Route Assessment - Ramelius Resources Ltd proposed Haulage of Ore from Vivien & Kathleen Valley Projects

-5541.25

EFT5955 23/07/2015 IT VISION Administration - Software Licensing - Renew Synergy Soft & Annual License Fees to 30/06/2016

-22315.70

EFT5956 23/07/2015 IT VISION USER GROUP INC. Membership Subscription 2015/2016

-715.00

EFT5957 23/07/2015 LANDGATE Rates - GRV Revaluations -7600.00

EFT5958 23/07/2015 LGIS 2015/2016 Insurance - Property - First Instalment; Crime; Bushfire

-23766.67

EFT5959 23/07/2015 LGIS INSURANCE BROKING 2015/2016 Insurance - Marine Cargo; Personal Accident; Management Liability; Travel; Airport; Motor Vehicle

-46182.70

EFT5960 23/07/2015 LGIS WORKCARE 2015/2016 Workers Compensation Insurance - First Instalment

-21576.91

EFT5961 23/07/2015 ROB LEFROY Visitor Centre - Consignment Stock Sales - July 2014 to June 2015

-30.00

EFT5962 23/07/2015 RON ASHLIN Visitor Centre - Consignment Stock Sales

-3.60

EFT5963 23/07/2015 SQUIRE PATTON BOGG (AU) Legal Expenses - Native Title Watching Brief: Wajarri Yamatji 19/12/14 to 25/06/15

-1901.34

EFT5964 23/07/2015 T-QUIP Plant Purchase - Oval Mower -6490.00

EFT5965 23/07/2015 THE UNIVERSITY OF WESTERN AUSTRALIA

Visitor Centre - Consignment Stock Sales - July 2014 to June 2015

-273.15

EFT5966 23/07/2015 UBHI IMPORT & EXPORT Tyres - MA 029, MA 2170, 1DOZ344, 1TCM988

-5749.70

EFT5967 23/07/2015 WA LOCAL GOVERNMENT ASSOCIATION

Advertisement - June 2015 - Tender 14/15-03 - Refurbishment of 1960s Classrooms at Youth Centre; Tender 14/15-02 Design & Construction of Skate Park; Death Notice - Muriel Little

-636.36

EFT5968 23/07/2015 WESFARMERS KLEENHEAT GAS PTY LTD

Caravan Park - Bulk LPG and Decant

-259.31



Payment

Other Funds

Trust

EFT5969 23/07/2015 HORIZON POWER Lot 618 - Mining & Pastoral Museum - Account Adjustment 2014/2015 - (Email from Horizon stating that the wrong multiplier had been loaded and the power usage had been substantially undercharged from March 2011, they are obliged to recover these costs but in this instance will only apply the retrospective charge for a period of 12 months.)

-24509.24

EFT5970 23/07/2015 TELSTRA Mobile Phone Accounts - July 2015

-194.58

EFT 5971 CANCELLED 0.00

EFT5972 22/07/2015 PIVOTEL SATELLITE PTY LIMITED

Satellite Phone Account - 15/07/15 to 14/07/15

-250.00

13473 28/07/2015 DEPARTMENT OF TRANSPORT

Plant & Equipment - Registration to 31/07/2016

-4503.10

Municipal Fund -$341,222.62 $0.00

Trust Fund Accounts 0.00

Loan Capital Accounts 0.00 0.00

Trading Fund Accounts 0.00 0.00

Other Fund Accounts 0.00 0.00

TOTAL -$341,222.62 $0.00


12.5 Midwest Economic and Resources Summit 2015


Amended By: Nil



Matter for Consideration

To consider and, if thought appropriate, to approve attendances at the Midwest Economic and

Resources Summit 2015, which is to be held at Queens Park Theatre in Geraldton on Tuesday

25th

August.

Background

The Midwest Economic and Resources Summit, an event organised by Mid West Chamber of

Commerce and Industry, is the pre-eminent economic development oriented event in the

region.

It is normally well-supported by local governments and others with an interest in economic

development. It provides an opportunity to hear about economic development opportunities

in our region as well as a networking opportunity with other development minded Councillors

and others.

Comment

This year’s program is as follows:

Welcome

8.15am Opening by MC - Kitty Prodonovich

Chair Small Business Development Commission; CEO Regional Chamber of Commerce and

Industry WA

8:25am Welcome to Country, Donna Ronan and son Leroy Shiosaki

8.35am Trevor Lake, President Mid West Chamber of Commerce and Industry

Session 1 - OPPORTUNITIES - FROM DOORSTEP TO THE GALAXIES

Hon Terry Redman ML A. Minister for Regional Development

Opening Address'

9:15am Stephanie Buckland, CEO Western Australian Tourism Commission

'Tourism - Transforming the Mid West'

9-30am David Luchetti, Australian SKA Project Director, Department of Industry and

Science

'SKA Technology and How It Could Reshape Regional Industry'

9:45am Terry Hill Acting CEO, Pilbara Development Commission

'Pilbara Futures and Inter-regional Opportunities'

10:00am Ken Diehm. CEO, City of Greater Geraldton

'Geraldton - City of Growth and Opportunity'

10:15am Morning Tea

Session 2 - Regional Game-Changers - sponsored by the Mid West Development

Commission

10:45am Gavin Treasure, CEO, Mid West Development Commission

Panel Session 1 - Game-Changers for the Mid West

Ken Diehm - CEO, City of Greater Geraldton

Murray Criddle - Chairperson, Mid West Development Commission

Peter Klein - CEO, Mid West Ports


Rob Jefferies - CEO, Mid West Chamber of Commerce and Industry

11:00am Dr Phil Crosby - Assistant Director, Western Australia/Business & Strategy -

CSIRO Astronomy and Space Science

David Luchetti - Australian SKA Project Director, Department of Industry and Science

Stephanie Buckland - CEO, Western Australian Tourism Commission

Terry Hill - A/CEO Pilbara Development Commission

12:00pm Lunch

Session 3 - Business Survival Essentials in a Turbulent Environment

1:00pm Lindsay O'Sullivan. CCIWA - Change and Challenges before WA Business

CCIWA - Issues you must be on top of in your business:

Managing staff

' P Managing cashflow and accounts

Safe work environment

Emerging opportunities

Session 4 - Mid West Resources Projects in the Making - Sponsored By Iluka Resources

2:00pm Nicole Roocke. Deputy CEO, CMEWA - The Golden Opportunities of the Mid West

Resources Sector

2:30pm Michael Poepjes, Chief Mining Engineer, Metals X - Central Murchison Gold Project

2.40pm Shelley Robertson, Asset Manager, Norwest Energy NL

2:50pm Allan Kelly. Managing Director, Doray Minerals Limited - Andy Well and Northern

Murchison Gold Projects

3:00pm Rodney Littlejohn, Managing Director, Tersum Energy - Geraldton Gas-fired Power

Station

3:10pm Afternoon Tea

Session 5 - Information Technology, Telecommunications Infrastructure and Innovation

- Sponsored By Maicon Engineering

3:40pm Ant Schinckel, Director ASKAP - The SKA Project

4:00pm Art Diggle. Senior Research Officer, Department of Agriculture and Food -

eConnected Grainbell: Putting Information to Work

Panel Session 2 - Leveraging IT Infrastructure and Technology for Regional Growth

Ant Schinckel - Director ASKAP

David Luchetti - Australian SKA Project Director, Department of Industry and Science

Darren Lee - Managing Director, Market Creations

4.15pm Joanne Pavne - Director Training, Durack Institute of Technology

Gavin Treasure - CEO, Mid West Development Commission

Jason Smith - Everything Geraldton

Peter Griffyn - CloudPress

Art Diggle - Senior Research Officer, Department of Agriculture and Food

Nicole Roocke - Deputy CEO, CMEWA

5:15pm Closing by MC

5:30pm Cocktail Function

This is a good event, that I recommend that Councillors attend. It is the type of event that I

would also normally attend.

Cr Morris has already indicated to me that she would like to attend, and other Councillors

may also wish to attend.


Nil.


Risk Analysis

There is no risk involved.

Policy Implications

Nil. In accordance with the policy, adequate provision has been made in the draft budget for

every Councillor to attend at least one event during the year. The policy provides that, as a

matter of equity, every Councillor is entitled to attend at least one event each year.


Adequate provision has been made in the draft 2015-2016 budget for every Councillor to

attend at least one event.


Nil.

Voting Requirements

Simple Majority


Moved: Seconded:

That registration and attendance be approved for the Chief Executive Officer, Cr Eliz Morris,

Cr ____________ and Cr ______________ to attend the Mid West Economic and Resources

Summit 2015 to be held in Geraldton on Tuesday 25th

August 2015.

CARRIED/LOST


12.6 Corporate Business Plan Action List


Amended By: Nil




To note the Corporate Business Plan Action List as at 30 June 2015.

Background

At the ordinary Council meeting held on 6 June 2014, the Council approved the 2014-2015 to

2017-2018 Corporate Business Plan.

Comment

The attached action list has been prepared to assist in monitoring the implementation of the

Corporate Business Plan. The attached action list is for the period to 30 June 2015.

Although a number of items are progressing well and some have been brought to completion,

there are a few which are falling behind. Some of these are not time-critical, and will still be

easily achieved. However, I am very concerned that some will be difficult to achieve (see

section on risk analysis).

Consultation

Works Manager, Finance Manager, Travis Bate (Accountant), Laura Gray (Heritage

Architect)

Risk Analysis

Although we have experience problems with some projects due to lack of proper planning, all

projects are now on-track for delivery within revised time-frames.

Consequently, the risk is reducing as the projects become closer to completion.

Policy Implications

Nil - Council has already made a new policy with regard to project planning and delivery.


To be determined.


To be determined.

Voting Requirements

Simple Majority



Moved: Seconded:

That the Corporate Business Plan Action List as at 30 June 2015 be noted.

CARRIED/LOST


CORPORATE BUSINESS PLAN ACTION LIST – AS AT 30 JUNE 2015

PAGE ITEM ACTION OFFICER STATUS

5 Integrated Planning and Reporting Review Ten Year Community Strategic

Plan and Long Term Financial Plan

CEO Adopted by Council 12 April 2013. Due for

review following October 2015 elections.

More text and KPIs to be added as per DoLG

review.

Prepare 2014/2015 - 2017/2018 Corporate

Business Plan

CEO Adopted by Council 6 June 2014. Updated

annually.

Asset Management Plan CEO Adopted by Council at the Ordinary Council

Meeting 5 July 2013. Due for review following

2015 elections.

9 Organisational Structure Review Organisational Structure on an

ongoing basis

CEO Adopted 6 June 2014 as part of the Work Force

Management Plan (included in the Corporate

Business Plan). Currently under review.

11 Rates Commercial and industrial rating

categories from 1 July 2013

CEO Ministerial approval has been obtained for

2015-2016 differential rates; awaiting adoption

of budget on 21 August 2015

13 Outstanding Rates Debtors McLeods Barristers and Solicitors engaged

to manage recovery action including taking

possession and sale of properties.

CEO Possession assumed of six properties.

Title of two properties obtained.

Remaining four properties were bought in at

auction on 30th

May 2015 – need to file land

transfers to Shire.

14 Plant Charges Implement a plant costing system that

provides for a sustainable plant

replacement reserve.

FM Plant replacement schedule and plant costings

were reviewed in February 2015, and have

been brought into line with full cost recovery.

Will be subject to ongoing monitoring.

14 Reserves Review appropriate level and distribution

of reserves.

CEO Completed – 2014/2015 Statutory Budget.

However, I want to review our leave reserve

(and our methods of recording leave and

tracking our leave liabilities) as I have a grave

concern that the current reserve is inadequate.

14 Valuation of Non – Current Assets Resolve inconsistencies with the valuation

of road assets using the Roman II system

when compared with Roman I valuations.

CEO New values have been brought to account as at

30 June 2015. A pick up of new/additional data

needs to be budgeted for over the next 3 years.




15 Staff Training Arrange on the job Certificate 2/3 training

opportunities for outdoor staff (OH&S

Training, First Aid etc) – Durack Institute

of Technology

WM Dates to be set following adoption of budget.

18 Office Computers Replacement

Program

Arrange replacement of computers

2014/2015 - $4,000

CEO Major network hardware upgrade is largely

completed. It is my practice to budget for

replacement of approximately one-third of our

workstations every year; that way we retain

reasonably new and efficient computers while

avoiding any budget “lumps”, and workstations

can be expensed in the year they are purchased

rather than being capitalised.

18 Elected Member Computers Purchase Computers (Tablets) for Elected

Members

2014/2015 - $7,000

CEO This item was cut in the February 2015 budget

review. I will revisit with the new Council

after the 2015 elections.

16 Elected Member Support Arrange ongoing training for Elected

Members.

CEO A training module was delivered in May 2015.

Some Councillors are also working

independently toward their Diplomas of Local

Government. I have arranged delivery of

“Serving on Council” for 5 November 2015,

for the benefit of new Councillors in particular.

19 Shire Administration Building Repair external walls and roofing.

2013/2014 - $42,000

2014/2015 - $25,000

Council - $33,000

Lotterywest - $34,000

CEO Work Complete. Final Lotterywest claim in

progress.

Fit Out Archive Storage Container

2014/2015 - $5,000

WM Container delivered and in place – it still needs

to be lined and fitted out to make it a suitable

environment for archive storage.

Replace External Fence – Cottage and

Office

2014/2015 - $15,000

WM Block works completed. Awaiting installation

of garrison rail panels (delivered).




21 Town Centre Arrange survey/drainage improvements

Barimaia Creek

2015/2016 - $20,000

WM Hydraulic modelling report by Main Roads

WA received. Analysis of report in progress.

Construct Two Highway Entry Statements

as per Master Plan

2014/2015 - $150,000

Grant Funding of $150,000 Required

CEO Grant funding to be sourced, but first a proper

project plan needs to be developed. Higher

priority will be to rescue those projects for

which funding has already been secured.

Upgrade CCTV in Hepburn Street

2014/2015 - $35,000

Council - $10,000

State Crime Prevention Program - $25,000

(Approved)

CEO Completed and acquitted.

Senior Citizens Centre install toilet,

kitchen and storage

2013/2014 - $7,000

2014/2015 - $71,000

Council - $53,000

Lotterywest - $25,000 (Approved)

WM Completed and acquitted.

21 Federation/Foster Parks/Caravan

Park

Upgrade Reticulation System

2015/2016 - $30,000

WM Retic in the caravan park is completed; retic is

installed in the community garden and is

connected to a temporary supply.

22 Recreation Centre and Town Oval Recreation Precinct and Skatepark

Upgrade Project.

2014/2015 $281,100

C

LGF Individual - $181,100 (Approved)

D

SR $100,000 (Approved)

CEO Contractors will commence construction of the

skatepark on 17 August.

Oval rail project has been completed.

Components for Shade and playground being

ordered.

Recreation Precinct Children’s Playground

2014/2015 - $53,900

Lotterywest $53,900 (Approved)

WM We will combine this with the project above

and will complete as one comprehensive

project.




25 Rural Transaction Centre Extend/Refurbish Youth Centre

2014/2015 - $216,785

CLGF Individual - $216,785 (Approved)

CEO Contractors on site – works to be completed by

end of October.

Replace Footings and Restore Floor Levels

2015/2016 $174,000

Council $87,400

Lotterywest $86,600 (Approved)

CEO Heritage Architect engaged to prepare scope of

works.

These two projects should also be combined for

efficient and effective delivery. Peter Teakle

trying to finalise a scope of works (in

consultayion of Heritage Consultant. I have

written to Lotterywest for an extension.

26 Old Hospital Install security fence and carry out repairs

to vandalised section if the building

(insurance claim)

Call for Expressions of Interest to

Lease/Sell the facility

CEO Security fence and repairs are completed - the

premises could probably benefit from a good

cleaning so that they could be reoccupied. CEO

is in discussion with Dept of Lands.

27 Staff Housing Lot 225 Watson Street – Construct Two

Units

2013/2014 - $335,000

2014/2015 - $200,000

Council - $137,115

CLGF Group - $397,885 (Approved)

CEO This project has now been completed (at least it

is as good as it is going to get).

We have sorted out the problems with the air

con (at the Shire’s expense) and some other

minor problems have also been rectified

27 Depot Erect Sheds

2014/2015 $25,000

2015/2016 $30,000

WM Bus shed has been completed.

Lean-to for plant storage to commence when

2015-2016 budget has been adopted.

27 Urban Roads Urban Road Program to be determined

2014/2015 - $92,000 (R2R)

WM Moses Street reseal complete.

31 Unsealed Rural Roads Upgrade Wondinong/Paynesville SLK 4.2

and 18 realign road, relocate fence, replace

grid

2014/2015 - $302,000

Council - $101,000

Black Spot Program - $200,001

WM Completed.




Upgrade Wondinong/Paynesville Road

SLK 0.015 to SLK 3.45 Reform,Resheet

Paynesville/Wondinong Road

2014/2015 - $150000

Council - $50,000

Regional Road Group - $100,000

WM Completed.

Flood Damage Repairs (Council

Contribution)

2014/2015 $141,500 (R2R)

CEO Completed.

Flood Damage Repairs – Bores

2014/2015 $220,000

WANDRRA $220,000(Approved)

WM Work completed; however, there are some

issues with the claim due to Emergency

Management Australia not wanting to fund

bores. We will continue to make strong

representations.

Flood Damage Repairs – Road Works

2014/2015 $2,090,000

WANDRRA $1,948,500 (Approved)

WM Finalised – any outstanding works are

including in the claim for the subsequent

weather event.

32 Community Events Help co-ordinate and support:

Australia Day - Citizen of the Year

Clean Up Australia Day

Anzac Day

NAIDOC/Harmony Week

Mount Magnet Races

Mount Magnet Astro Fest

Family Fun Day (Young At Heart)

FM/CEO

Australia Day has been completed.

Date has been set for cleanup day.

Next races to be held in April.

33 Race Course Install Generator and Upgrade Power

Distribution

2013/2014 - $5,000

2014/2015 - $25,00

WM Container delivered. Generator delivered.

Waiting for race club to install.

33 Museum/Visitor Centre Install Security Cameras in Rear Shed

2014/2015 - $5,000

CEO Completed.

Install Guttering west side Rear Shed WM Provided for in draft 2015-2016 budget.




2014/2015 - $6,000

34 Moses Street Industrial Sub-

Division

Develop nine lots in conjunction with

Landcorp

2014/2015 - $75,000

CEO Completed – awaiting land transfers.

36 Aerodrome Replace Illuminated Wind Indicator

2013/2014 - $18,000

2014/2015 - $27,000

Council - $22,500

RADS - $22,500

WM New electrical supply cable installed.

Illuminated Wind Indicator installed.

Acquitted

Replace Water Tank and Support Base

2013/2014 - $2,000

2014/2015 - $6,000

Council - $4,000

RADS - $4,000

WM Completed.

Acquitted

38 Caravan Park Replace Amenities Building

2013/2014 - $570,000

2014/2015 - $34,000

Council - $354,000

Federal Tourism Industry Regional

Development Fund - $250,000 (Approved)

CEO Practical completion achieved March 2014.

Final progress payment made by the Federal

Government. Outstanding works being

addressed by the contractor.

Upgrade Power Outlets and Main

Switchboard

Stage 1

2013/2014 - $70,000

Stage 2

2014/2015 – $25,000

CEO Stage 1 completed.

Quotes to be sought for stage 2.

Install Irrigation

2014/2015 - $23,000

WM Complete

Replace Treat Pine Barriers – Front Fence

2014/2015 - $12,000

WM Deferred until next financial year.

Extend Verandah Camp Kitchen

2014/2015 - $12,000

WM Completed.




P35 Plant Trade in/Replace Vehicles:

Caravan Park Utility MA2134 (Carry over)

Office Toyota Prado 0MA

Replace Works Manager Hilux MA2

Replace Dual Axle Trailer

2014/2015 - $112,000 (changeover)

WM

Completed.

Completed.

Deferred.

Deferred.


12.7 Former Mount Magnet Hospital


Amended By: Nil




To consider options for disposal of the former Mount Magnet Hospital.

Background

Reserve 40713 (Lot 500 on Plan 187106) is vested in the Shire of Mount Magnet for

the purpose of “Community Centre”. (Arial photo and cadastral plan attached

herewith).

The reserve includes some aging buildings, formerly the Mount Magnet Hospital

buildings. The Shire cannot afford to maintain the very many old buildings that it has

on its books. There are no uses that they can be put to that wouldn’t be better done in

modern purpose-built buildings that would be a lot more affordable.

This report canvasses options for disposal of the old hospital.

By way of recent background:

On 24 July 2014 the Shire wrote to the Department of Lands seeking approval to

advertise for expressions of interest for people interested in purchasing or leasing

the buildings.

On 22 October 2014 the Department of Lands responded seeking more details of

the proposed subdivision/disposal.

There has been no further substantial correspondence.

Comment

There appear to be three available courses of action:

1. Invite tenders for the demolition or removal of the existing buildings;or

2. Subdivide the Reserve, then freehold the portion with the buildings with a view to

selling it on to a new owner.

3. Do nothing, and wait for the buildings to be destroyed by neglect and/or vandalism.

The first course of action is quick and simple. In a buoyant local economy where used

buildings and building materials are in demand, this can sometimes even provide a

positive cash-flow to the seller. However, we are not currently in such a circumstance,

so I anticipate that there will be a cost associated with this course of action – the Shire

will have to fund the demolition. However, it will be finished in the least amount of

time and the outcome will be certain.

The second alternative is:

a) Get a survey done, then apply to Department of Lands to subdivide the Reserve.

b) Apply to the Department of Lands for Freehold Title to that portion where the

buildings are located.

c) Pay the freehold “price”.

d) Try to sell the Old Hospital to a private buyer.


The Shire will have to fund the following costs:

Survey

Application/Transfer fees

Price of Land

Advertising/Marketing costs

The process will be considerably longer – the Department of Lands processes are quite

slow even when we are actively pushing them, which I recommend that we should do if

we choose this course of action. It may take a year to be in a position to offer the

buildings for sale.

The other problem is that I am not aware of any serious potential purchasers. So we

could take this second course of action, get the survey, pay to freehold the land, and

then still not have a solution at the end of the process!

From a risk management point of view, I will recommend against the second course of

action because it has a lot of action and expenses for a very uncertain outcome.

The third alternative is included only for completeness. It is the default in the sense that

it is what will happen if no other decision is made.

If we do nothing, the building will either become so dilapidated that it falls down, or it

will be destroyed by vandals. In the event of vandal attacks, the Shire will be under

pressure to keep repairing the buildings.


Nil.

Risk Analysis

Using the risk matrix below, the first course of action is the least risky.

The outcome from the first course of action is certain and will get a result; the only

unknown factor (at this stage) is the cost – which would be known when tenders are

opened.


The second cause of action has a number of risks – mainly Council is expending money

and effort subdividing and freeholding the land in circumstances that it is far from

certain that it will be able to recoup these expenses from the proceeds of a sale. In fact,

we don’t know that any market exists for these old buildings. It may be possible to try

to create a market by spending a lot on advertising, but that may just increase expenses

without getting a result.

I do not know of any mitigating actions that will reduce this risk.

If we do nothing, then I think the likelihood of the buildings being destroyed by neglect

or vandalism is very high (inevitable). The only thing going for this course of action is

that we don’t spend any money at this stage. However, if the buildings are subject to

another vandal attack, I can foresee that the Council may be under some pressure to

spend money repairing them again.

Policy Implications

Nil.


Currently the buildings are kept insured, so we have ongoing outgoings on the buildings

comprising insurance and depreciation.

The sooner we dispose of the buildings, the sooner we can stop this ongoing leakage

from the Shire’s resources.


Nil

Voting Requirements

Simple Majority


Moved: Seconded:

That the Chief Executive Officer be instructed to invite tenders for the demolition or

removal of the buildings on Reserve 40713 (Lot 500 on DP 187106) comprising the

former Mount Magnet Hospital.

CARRIED/LOST


13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

14. NOTICE OF MOTIONS FOR THE NEXT MEETING

15. CONFIDENTIAL BUSINESS

15.1 Proposed Road-Usage Agreement - Mt Magnet Gold Pty Ltd

16. LATE AGENDA ITEMS

16.1 Monthly Report - Financial Activity Statement to 31 July 2015

16.2 2015/2016 Statutory Budget

17. ELECTED MEMBER MATTERS

18. NEXT MEETING

18 September 2015

19. CLOSURE OF MEETING


agenda ordinary meeting of council 21 august 2015 · 2015. 8. 17. · 16. late agenda items..... 42...

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