agenda regular meeting of the board of ......setting standards of excellence in public service...

Setting Standards of Excellence in Public Service

AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS

Wednesday, January 3, 2018 - 6 p.m. 7811 University Avenue, La Mesa, CA 91942-0427

Assistance for those with disabilities: If you have a disability and need accommodation to participate in the meeting, please call Board Secretary Sandra L. Janzen at (619) 667-6232 for assistance so the necessary arrangements can be made.

OPEN MEETING

1. Call Meeting to Order and Roll Call

2. Invocation and Pledge of Allegiance - Vice President McMillan

3. Approval of Agenda (Additions and/or Deletions)

PUBLIC COMMENTS

4. Opportunity for Members of the Public to Address the Board on any Item under the Subject Matter Jurisdiction of the District

Public Comment Procedure: This is the time set aside for those wishing to address the board on matters not on the posted agenda which are under the subject matter jurisdiction of the district. No action may be taken by the board except to set the matter presented for the next regular board meeting. State your name, topic and provide the secretary with a request to speak form so you can be properly included in the consideration of the item. Please limit your comments to three minutes so all who wish to speak can be heard. The board is not permitted during this time to enter into a dialogue with the speaker.

CONSENT AGENDA

5. Consent Agenda (Acted on as One Item Unless Withdrawn by Request of a Board Member or a Member of the Public)

Regular Board of Directors Meeting Helix Water District Wednesday, January 3, 2018 - 6 p.m. Page2

a) Per Diem Claims Memorandum Dated January 3, 2018, from the Board Secretary Submitting Expense and Per Diem Claims for Approval

b) Minutes The Board Approve the Minutes of the Special Board Meeting of December 20, 2017 and the Regular Board Meeting of December 20, 2017

c) Ratify Checks Operating Account Checks Submitted for Ratification:

i. List Dated December 26, 2017

d) Awards The Board Receive the Following Awards:

i. The Board Receive the Association of California Water Agencies Joint Powers Insurance Authority President's Special Recognition Award for Achieving a Loss Ratio of 20 Percent or Less in the Property Insurance Program

ii. The Board Recognize the Recipient of an Association of California Water Agencies Joint Powers Insurance Authority Safety Award

ACTION ITEMS

6. The Board Authorize the General Manager to Execute a Professional Services Agreement between Helix Water District and Echologics, LLC, in the Amount of $68,050 and Appropriate Additional Funds in the Amount of $80,000 from Schedule 64, Item 18 of the Fiscal Year 2017-18 Capital Budget for the Initial Phase of the Carmichael Pipe Condition Assessment Project, Work Order 4978

DISCUSSION

7. President's Report

a) Comment from the Public Regarding District Staff

8. Directors' Comments and Reports on Meetings Attended

9. General Manager's Report

a) Review of Future Agenda Items

Regular Board of Directors Meeting Helix Water District Wednesday, January 3, 2018 - 6 p.m. Page3

10. General Counsel's Report

ADJOURNMENT

11. Adjournment

All public records relating to an agenda item on this agenda are available for public inspection at the time the record is distributed to all, or a majority of all, members of the board. Such records shall be available at the district office located at 7811 University Avenue, La Mesa, California.

Certification of Posting

I certify that on December 29, 2017, I posted a copy of the foregoing agenda near the regular meeting place of the Helix Water District Board of Directors, said time being at least 72 hours in advance of the meeting of the board of directors (Government Code §54954.2(a)(l)).

Executed at La Mesa, California, on December 29, 2017.

Helix WATER DISTRICT

Setting standards of excellence in public service

BOARD REPORT

TO:

FROM:

INITIATED BY:

DATE:

Board of Directors

Carlos V. Lugo, General Manage~

Jennifer C. Bryant, Director of Administrative Services~ Sandra L. Janzen, Board Secretar~ (,I Sarah M. Sample, Administrative Assistant~

January 3, 2018

SUBJECT: Expense and Per Diem Claims Submitted for Approval

Strategic Focus Area:

Fiscal Integrity and Sustainability

Background:

a) $ 201.93 Joel A. Scalzitti, expense and per diem, Building the Future - Groundbreaking of the Center for Water Studies, 11-9-17, El Cajon CA

b) $ 1,263.14 Carlos V. Lugo, expense, ACWA 2017 Fall Conference, 11-28-17 to 11- 30-17, Anaheim CA

c) $ 2,289.80 Joel A. Scalzitti, expense and per diem, ACWA 2017 Fall Conference, 11- 28-17 to 12-1-17, Anaheim CA

d) $ 1,937.30 DeAna R. Verbeke, expense and per diem, Colorado River Water Users Association Conference, 12-12-17 to 12-15-17, Las Vegas NV

e) $ 1,065.67 Carlos V. Lugo, expense, Colorado River Water Users Association Conference, 12-13-17 to 12-15-17, Las Vegas NV

f) $

g} $

200.00

200.00

Kathleen Coates Hedberg, per diem, Monthly Meeting with General Manager Carlos V. Lugo, 12-18-17, La Mesa CA

Daniel H. McMillan, per diem, Monthly Meeting with General Manager Carlos V. Lugo, 12-21-17, La Mesa CA

2 Z:\Board Reports (Final)\2018\010318 Expense and Per Diem Claims Submitted for Approval - Final.doc

/ / Helix Water District

Expense Report and Claim for Reimbursement

All information and expenses submitted on this form are a public record and are in compliance with the policies and procedures manual Section 9.1-14 and government code Section 53232.2. Itemized receipts required.

Name: Joel A. Scalzitti Event Date(s): November 9, 2017 to

Event/Meeting Attended: Building the Future - Groundbreaking of the Center for Water Studies

Location of Event:

Event/Meeting Report:

Cuyamaca College, El Cajon, CA

This demonstration distribution plant is going to help Helix in the future training new prospects.

Date Date Date Date Date 11/09/17 Total

Per Diem 200.00 $200.00

Conference/Meeting Fee $0.00

Airfare $0.00

Lodging $0.00 ii ·,3!!! " ..

C i.;; ;,ii 11t ii ·c,,,, Mileage - Insert# of Miles 3.6 X $0.535 ,; . .s. i;;!'x•· '"'' $1.93 .... ..

. ,-, •-.,,, · .. · ~ • ··= "'.!"·.-··· ·- ... - Maximum Meal Allowance Per Day: $75 1·, - - .__ .

,,i - ... ·, ···------ ,-.-_._·:c·

-,

Breakfast $0.00

Lunch $0.00

Dinner $0.00

Car Rental $0.00

Taxi/Shuttle $0.00

Internet Use $0.00

Parking $0.00

Tips $0.00

(Insert Additional Item) $0.00

Total Expenses $200.00 $0.00 $0.00 $0.00 $0.00 $201.93

Less Paid by District (Noted with *) -$0.00

Less Cash Advance -$0.00

Less Spouse Reimbursement -$0.00

Amount Due the Employee $201.93 I declare under penalty of perjury that the foregoing is true and correct Secretarial Department Accounting Department and that the foregoing claimed expenses are reimbursable under the

Initial: f-;;f.,.J({/ Initial: \\77' district's policy. _,J/~d Date: / t//1 / / "7 Date: \1..-1 w \ \" I .(;__~~AC~ V ~~ 12/12/17 I I I

Employee/Director Signature Date Approved for payment by board action this 3rd day of January, 2018.

Department Head or General Manager Signature Date Sandra L. Janzen, Board Secretary r·l Expense Claim Item: .....,J___

Helix Water District Expense Report and Claim for Reimbursement


Name: Carlos V. Lugo Event Date(s): November 28, 2017 to November 30, 2017

Event/Meeting Attended: ACWA 2017 Fall Conference

Location of Event:


Anaheim Marriott Hotel, Anaheim, CA

~trt) ~wiAr L(l;)}.l;::t~. 1.:.v,(.."S ~~~ ~c.c.A:>'V>~ ~-NJ/Ao l,e{:.l"i,VrrHl'l -6-.JC\.+ -A:""o ·~ c::::;,,.N"&~~~ ~U\k1"l(N"'i,. 1 ~ t"<IT'C.--1JT\F't L- RtJr-,y,.j.._ ~Q. \c>l"t:. ... ~"~~ u:i~--n~ • -r~ 'b&-t-, ~)( v:V-\-"t> ~~?;) t>l't~'-:) c:t::N J:\~~8t-u... ~- ~~ 1)~~ (:)"y 1::-V'\iL'i?~ ~ ~~ Ptc"-r:lH;; l-..i..SN~ '?~~(\{... \-)-i-s V\1::.fu~ •. tv:,..,\;-WhJ -A- Nv\.Al\f3l.1'l ff' 6t\~~NTIG"S ~l.lv'-/Sl1il..,

"'1.\.)l4. ~ f'\- .. Date Date Date Date Date 11/28/17 11/29/17 11/30/17 Total

Per Diem $0.00

Conference/Meeting Fee *699.00 $699.00

Airfare $0.00

Lodging *229.23 *229.23 $458.46 '·' ·•, ·, ,. ' ',, ' ·- ,,, --,-·-,

Mileage - Insert# of Miles __ x$0.535 1, so.oo .. - ,,,, ,", ' ._,_-,,_,, -.><:,-, ·,,,,¢: ' - '· ., •- '. ·' ., -,· .. -.·-· :, _,·, ,·,, ,,. :

Maximum Meal Allowance Per Day: $50 I• ' ' ·-·-·------ .. ____ , __ , -:• ,~ "., - ,-, ,. ,· - :

Breakfast Included *55.03 To cover business s parate from the cor ~;;.~c:ry,nt)$55.03 agenda (Carlos Lug , DeAna Verbeke, Je

Lunch Included Included $0.00

Dinner *18.65 Included $18.65

Car Rental $0.00

Taxi/Shuttle $0.00

Internet Use $0.00

Parking *16.00 *16.00 $32.00

Tips $0.00


Total Expenses $944.23 $263.88 $55.03 $0.00 $0.00 $1,263.14




Amount Due the Employee $0.00 I declare under penalty of perjury that the foregoing is true and correct S ecret~aJ/Qepa rtm ent Accounting Department and that the foregoing claimed expenses are reimbursable under the

Initial: '(;1;/'f, Initial: {\,v district's policy. Date: / r,,/f5/I '? Date: \?,\ it>\ t' l A roved for a ent b board action pp p ym y this 3rd day of January, 2018.

Sandra L. Janzen, Board Secretary I/'\.

Expense Claim Item: _ti_



Name: Joel A. Scalzitti Event Date( s ): November 28, 2017 to December 1, 2017

Event/Meeting Attended: ACWA 2017 Fall Conference

Location of Event:


Anaheim Marriott Hotel, Anaheim, CA

Important issues like affordable care water rate were discussed in meetings.

Date Date Date Date Date 11/28/17 11/29/17 11/30/17 12/01/17 Total

Per Diem 200.00 200.00 200.00 200.00 $800.00


Airfare $0.00

Lodging 229.23 229.23 229.23 $687.69 -- , __ ,, - - ,_

Mileage - Insert# of Miles -1.Q1__ X $0.535 '. $55.11 -- ' ---- - -

··- ___ , , _ ,-- ' - --- _,- ' ' -- Maximum Meal Allowance Per Day: $75 a

--, - --, - --- _,- ' - -- -_-, ' Breakfast Included Included Included $0.00

Lunch Included Included $0.00

Dinner 17.00 Included $17.00

Car Rental $0.00

Taxi/Shuttle $0.00

Internet Use $0.00

Parking 31.00 $31.00

Tips $0.00


Total Expenses $1,128.23 $446.23 $460.23 $200.00 $0.00 $2,289.80




Amount Due the Employee $1,590.80 I declare under penalty of perjury that the foregoing is true and correct Secretarial.Department AccountiJ;Jg J)epartm ent and that the foregoing claimed expenses are reimbursable under the Initial: ,f:/'jf( Initial: \~ district's policy. f. , I I I ~~<~,,,,-- Date: /c/!'1// '? Date: \t,\ Wl \' \

12/12/17 I f ' 0 Employee/Director Signature Date

Approved for payment by board action this 3rd day of January, 2018.

Department Head or General Manager Signature Date Sandra L. Janzen, Board Secretary /1 Expense Claim Item: _L-,_.1_



Name: DeAna R. Verbeke Event Date(s): December 12, 2017 to December 15, 2017

Event/Meeting Attended: Colorado River Water Users Association Conference

Location of Event:


Caesars Palace, Las Vegas, NV

See Attached Report.

Date Date Date Date Date 12/12/17 12/13/17 12/14/17 12/15/17 Total

Per Diem 200.00 200.00 200.00 200.00 $800.00


Airfare *97.95 $97.95

Lodging *146.26 174.61 174.61 $495.48

Mileage - Insert# of Miles __ x$0.535 ,; _,,,

Ai/A ,,zp-r ' ;s;e,; ;~i\ '&§i:"' :r'Jf;ft $0.00 .&(

Maximum Meal Allowance Per Day: $75 ,':'ll.~;\);\~~;: ?tf!c C ·''"''':;1\'.' ...... ,e!f11 •.. ·,~,· J/ft. .. .C,t

Breakfast Included $0.00

Lunch Included 10.92 $10.92

Dinner $0.00

Car Rental $0.00

Taxi/Shuttle 29.60 $29.60

Internet Use $0.00

Parking $0.00

Tips $0.00

Hotel Resort Fee (First Night) 28.35 $28.35

Total Expenses $977.16 $374.61 $374.61 $210.92 $0.00 $1,937.30




Amount Due the Employee $1,218.09 I declare under penalty of perjury that the foregoing is true and correct Secretar1<1I Department Accountir,gJDepartment and that the foregoing claimed expenses are reimbursable under the

lnitial:(7Y'f Initial: \\A....I district's policy. ' I l

,1ilta~'" (&k~ Date: - j 'i//cOJ 17 Date: l~ ll'L-/ I / 12/20/17 /}fdl'!Oved or ,ayment by board action this 5f-ti1 day of t Employee/Director Signature Date ~, \~0,-+V,V-~_. i-P:-7~-· 20ifj. Department Head or General Manager Signature Date Sandra L. Janzen, Board Secretary

Expense Claim Item:

/ ./ Helix Water District Expense Report and Claim for Reimbursement


Name: Carlos V. Lugo Event Date(s): December 13, 2017 to December 15, 2017

Event/Meeting Attended: Colorado River Water Users Association Conference

Location of Event:


Caesars Palace, Las Vegas, NV

Topics included: "Finding a Tempo that Works: Augmentation and Conservation," "When the Opera House Collapses: Water Supply During Natural Disasters," "Expanding the Range of Our Instruments: Finding New Uses for Existing Infrastructure," "A Challenging Orchestration: Findings from the Tribal Water Study."

Date Date Date Date Date 12113117 12114/17 12115/17 Total

Per Diem $0.00


Airfare *97.95 $97.95

Lodging *174.61 *174.61 $349.22 ---- -- . •-,

Mileage - Insert# of Miles __ x$0.535 12 - $0.00

-- ---- - ---

-- --- --- - -· .. , ,_ -- '"' --· ,_ ·--

Maximum Meal Allowance Per Day: $75 ,._ . - ., - - - -· ·-· .,_ ,,

Breakfast Included $0.00

Lunch Included $0.00

Dinner *47.14 *21.30 $68.44

Car Rental $0.00

Taxi/Shuttle *40.36 $40.36

Internet Use $0.00

Parking *34.70 $34.70

Tips $0.00


Total Expenses $835.06 $195.91 $34.70 $0.00 $0.00 $1,065.67




Amount Due the Employee $0.00 I declare under penalty of perjury that the foregoing is true and correct SecretariaJ Department Accountino Department and that the foregoing claimed expenses are reimbursable under the Initial: 6l-4f Initial: '~ district's policy.

Date: J't:-)W/1'1 Date: a_ LD\ ,\ (

Employee/Director Signature (__,.,,q ~ -;;_,

Date Approved for payrndnt by board action this 3rd day of January, 2018.

12/20/17 Department Head or General Manager Signature Date Sandra L. Janzen, Board Secretary e

Expense Claim Item: __



Name: Kathleen Coates Hedberg Event Date(s): December 18, 2017 to

Event/Meeting Attended: Monthly Meeting with General Manager Carlos V. Lugo

Location of Event:


Helix Water District, La Mesa, CA

><:' \t-.J::',;:,-t--YI c:> Y 41-- (?>-G> ~ ~?-0----\ DA ~ ~~ 1"" o /Klt.- >.i: Pl -s e-0 ~-"£.-0 'f"--0~l'--- r~ ~ C!..AJ ~ 2:A'L- ~t'W "'VV\


Per Diem 200.00 $200.00


Airfare $0.00

Lodging $0.00 -. - -- -------

Mileage - Insert# of Miles __ x$0.535 -- - . $0.00 . ---- ---- - - --- -

Maximum Meal Allowance Per Day: $75 -- ---- -- -- --

Breakfast $0.00

Lunch $0.00

Dinner $0.00

Car Rental $0.00

Taxi/Shuttle $0.00

Internet Use $0.00

Parking $0.00

Tips $0.00


Total Expenses $200.00 $0.00 $0.00 $0.00 $0.00 $200.00




Amount Due the Employee $200.00 I declare under penalty of perjury that the foregoing is true and correct Secretarial Department Accounting Department and that the foregoing claimed expenses are reimbursable under the

Initial: (7 ff Initial: tv-- di sirict's policy. I I

~-~;(k11 Date: !2Jl7/ I~; Date: rui~, \ t ,,z, .. \ '8·1o11 ~Jovr<Nd/ pa,/mentJ board action this r:.,'Pa' day of

V ' ~ •Ire \ Employee/Director Si atu ~ 1 Date , YL·'I VJ ,20 . ....,, • ! . .

(

Department Head or General Manager Signature Date Sandra L. Janzen, Board Secretary _ (l Expense Claim Item: J:.__



Name: Daniel H. McMillan Event Date(s): December 21, 2017 to

Event/Meeting Attended: Monthly Meeting with General Manager Carlos V. Lugo

Location of Event:


Helix Water District, La Mesa, CA

/)-J , .. , r--E ~ I+ IJ...-- c,...P (1:, J'"l rJ 0--,..s·, '7<' ~J


Per Diem 200.00 $200.00


Airfare $0.00

Lodging $0.00 .-- .. ·.-,,~. ,·•·a ·.·_ .. ·.'· .. ,· - - ,, ---- .. --- -

Mileage - Insert# of Miles __ x$0.535 '.1/ ... - $0.00 --, -' . ·-·-- ,, , C . -- ,, ... -.-,,,.

. --· -- - -· . c Maximum Meal Allowance Per Day: $75

-- ,--- ' ---- - .

Breakfast $0.00

Lunch $0.00

Dinner $0.00

Car Rental $0.00

Taxi/Shuttle $0.00

Internet Use $0.00

Parking $0.00

Tips $0.00


Total Expenses $200.00 $0.00 $0.00 $0.00 $0.00 $200.00


Less Cash Advance -$0,00


Amount Due the Employee $200.00 I declare under penalty of perjury that the foregoing is true and correct Secretarial Department Accounting Department and that tj;go;ng cleimed expense, am reimburseble under the Initial(~___. Initial: y.y..,' dfatd';_olcy , J{ f/ ?Jl Q_, ~.f .J-/JJ/t'? Date:1 ztz: f l1 Date: \ 2/ iq I 7

~1't~roved for payment b}'.'. board action this~ day of Emp(oyee/Director Signature Date1 " ti,vt,Ut1 YIJ ,201t'

_JI

Department Head or General Manager Signature Date Sandra L. Janzen, Board Secretary (' Expense Claim Item: T


MINUTES SPECIAL MEETING OF THE BOARD OF DIRECTORS

CLOSED SESSION Wednesday, December 20, 2017 - 5:30 p.m.

7811 University Avenue, La Mesa, CA 91942-0427

1. President Hedberg called the special board meeting to order at 5:30 p.m. The roll call showed a quorum of the board present: Directors Hedberg, McMillan, Scalzitti, Verbeke and Gracyk.

Staff present:

Others present:

Lugo, Tomasulo, Janzen and Annett. General Counsel James Gilpin was present.

None.

2. President Hedberg adjourned the meeting to closed session at 5:30 p.m.

CLOSED SESSION

A. CONFERENCE WITH LEGAL COUNSEL- PENDING LITIGATION (Pursuant to Government Code §54956.9(a)) Kaveh Engineering & Construction, Inc. v. Helix Water District, San Diego Superior Court Case No. 37-2016-00007973-CU-BC-CTL

3. President Hedberg adjourned closed session at 6:02 p.m. President Hedberg reconvened open session at 6:03 p.m. There was no reportable action. There were no public comments.

ADJOURNMENT

4. President Hedberg adjourned the meeting at 6:04 p.m.

Kathleen Coates Hedberg, President AITEST:

Sandra L. Janzen, Board Secretary


MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS

Wednesday, December 20, 2017 - 6 p.m. 7811 University Avenue, La Mesa, CA 91942-0427

1. President Hedberg called the regular board meeting to order at 6 p.m. The roll call showed a quorum of the board present: Directors Hedberg, McMillan, Scalzitti, Verbeke and Gracyk.

Staff present:

Others present:

Lugo, Olney, Tomasulo, Miller, Bryant, Janzen, Kleber and Annett. General Counsel Kelly J. Salt was also present.

No customers were present.

2. President Hedberg provided the invocation and led the Pledge of Allegiance.

3. General Manager Carlos V. Lugo reported there were no additions or deletions to the agenda. The motion carried unanimously.

Motion: Second:

Scalzitti Gracyk

4. President Hedberg provided opportunity for members of the public to address the board on any item under the subject matter jurisdiction of the district. There were no public comments.

5. The consent agenda was approved unanimously.

Motion: Second:

Scalzitti Verbeke

a) Memorandum dated December 20, 2017, from the board secretary submitting expense and per diem claims was approved.

Regular Board Meeting Minutes - December 20, 2017 Page2

b) The board approved the minutes of the Finance and Administration Committee meeting of December 5, 2017 and the regular board meeting of December 6, 2017.

c) The following operating account checks submitted for ratification were approved:

i. List dated December 5, 2017 ii. List dated December 12, 2017

d) The board received the following reports for the month of November 2017:

i. Treasurer's report ii. Budget Summary iii. Rainfall, Use and Storage report iv. System Demand report v. Monthly Demand report vi. Conservation Status report vii. State Water Resources Control Board report

At the requests of Director Scalzitti and General Manager Carlos V. Lugo, Director of Administration Jennifer C. Bryant and Director of Water Quality and System Operations detailed the above reports for the month of November 2017. Vice President McMillan requested additional information regarding the budgeting of local water be provided at a future meeting.

ACTION ITEM

6. The board conducted a public hearing to receive comments on miscellaneous fees and charges proposed for 2018 in the policies and procedures manual and adopted Resolution 17-74 approving and authorizing adoption of the policies and procedures manual, effective January 1, 2018. There were no public comments. The motion carried unanimously.

Motion: Second:

Scalzitti Verbeke

President Hedberg opened the public hearing at 6:31 p.m. There were no members of the public in attendance. President Hedberg closed the public hearing at 6:31 p.m. Board Secretary Sandra L. Janzen reported that no comments had been received from customers in regards to the public hearing.

Regular Board Meeting Minutes -December 20, 2017 Page3

President Hedberg requested an addition to Section 9.1-14 (8)(2) of the policies and procedures manual providing a per diem to the appointee of the City of La Mesa Environmental Sustainability Commission for attendance at said meetings.

7. The board adopted Resolution 17-75 declaring construction complete and authorized filing a notice of completion for the administration office upper deck parking recoating project, Work Order 4987, schedule 64, item 26, of the fiscal year 2017-18 capita/ budget. There were no public comments. The motion carried unanimously.

Motion: Second:

Gracyk Verbeke

Director of Operations Kevin D. Miller provided a PowerPoint presentation and answered all questions. Director Gracyk thanked staff for their work on this project with a special thank you to Facilities Manager Joseph J. Garuba. Director Gracyk also requested a feature story or news blog thanking customers for their patience during this project.

DISCUSSION

8. President Hedberg reported attendance at the Colorado River Water Users Association Conference December 12 through 15, 2017, in Las Vegas, Nevada. President Hedberg also referenced the annual letter to the employees from the board and encouraged the board to attend the December 21, 2017, holiday luncheon at the treatment plant at 11:30 a.m. provided by the employee Contrib Club.

President Hedberg provided the board with the committee and association designations and appointments for 2018.

Board Secretary Sandra L. Janzen reported that the district received customer compliments regarding the district website and Senior Public Affairs Representative Michelle M. Curtis.

9. Directors McMillan, Scalzitti, Verbeke and Gracyk provided written reports. Director Gracyk thanked the board for their mentorship and leadership in 2017. Director Gracyk also thanked General Manager Carlos V. Lugo, the executive team and staff for their dedication and support. Director Verbeke reported that the Water Conservation Garden's event, Gardens Aglow, on December 7, 8, 9, 14, 15 and 16, 2017, was successful and plans are underway to improve next year's event. Director Verbeke reported that the Water Conservation Garden Joint Powers Authority will elect new officers January 12, 2018, at 9 a.m. and expect to sign a joint powers authority agreement. Director Scalzitti and Director McMillan reported attending the Colorado River Water Users Association Conference December 12 through 15, 2017, in Las Vegas, Nevada. Vice President

Regular Board Meeting Minutes-December 20, 2017 Page4

McMillan also reported that he attended the Hoover Dam Tour as part of the conference activities and noticed the lake's low levels will allow for increased storage flexibility. Vice President McMillan provided a written request for a special or Committee of the Board meeting discussion regarding a public/private partnership model for Lake Jennings upgrades and additional funding for the water rate stabilization fund. Vice President McMillan also reported he is pleased with the three committees developed in 2017 and wished the board happiness in the New Year.

A San Diego County Water Authority report was not provided.

10. General Manager Carlos V. Lugo detailed upcoming agenda items for the meetings scheduled on January 3, 10, 17 and 24, 2018 and provided an invitation to the Center for Water Studies ribbon-cutting celebration on January 18, 2018, at 1:15 p.m. at Cuyamaca College. Director of Water Quality/System Operations Brian M. Olney provided an update regarding the main breaker replacement at the treatment plant. General Manager Lugo also reported the City of La Mesa Environmental Sustainability Commission has been focused on review of the city's draft climate action plan that has been in the works for approximately 18 months.

11. General Counsel Kelly J. Salt had nothing further to report.

ADJOURNMENT

12. President Hedberg adjourned the meeting at 7:05 p.m. wishing everyone a happy holiday season.

Kathleen Coates Hedberg, President

ATTEST:

Sandra L. Janzen, Board Secretary

HELIX WATER DISTRICT REPORT CD002 12/26/17 16:21:29

CHECK REGISTER FOR CHECKS 182937 THROUGH 182972

CHECK VENDOR NO. NO. VENDOR NAME

182937 10619 ABC CONSTRUCTION CO INC.

182938 182939 182940 182941

182947 182948 182949 182950 182951

182952 182953 182954

182955 182956

10139 AT&T 8751 AT&T MOBILITY 9920 CALL-EM-ALL, LLC

11196 CERTIFIED AIR CONDITIONING INC

182942 8625 CHARLES P. CROWLEY COMPANY 182943 7493 CHRISTIAN WHEELER ENGINEERING

182944 7937 CORRPRO COMPANIES, INC

182945 7303 COX COMMUNICATIONS 182946 10852 EDCO DISPOSAL CORPORATION

8254 DIRECTV 2889 EAST COUNTY URGENT CARE 222 EDCO DISPOSAL CORP

9698 EL CAJON AUTO TRIM SHOP 10721 EL CAJON FORD

6279 FISHER SCIENTIFIC 12111 GFG INSTRUMENTATION

450 GRAINGER

12044 HAPPY INVESTMENTS, LP 10104 HUDSON SAFE-T-LITE RENTALS

INVOICE DESCRIPTION ASPHALT/CONCRETE ASPHALT PAVING

-BAN #9391035627/NOV -990399018-LAPTOP/DE CALL-EM-ALL/SHUTDWN HP-5 DRAIN LINE RPR COOLING RPR-SRVR RM PC3400 PARTCL CNTER TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 TESTING SVCS/NOV17 RNT #446389RI CATHODIC SUPPLY MONTHLY INTERNET-LJ TJ WASTE REMV 01/18 LJ WASTE+EXTRA 01/1 RECEIVER FEE TP/DEC DOT PHYSCL/AUDIOMTR WASTE/RECYCLE SVC REUPHOLSTERED CHAIR FILTERS PREV MAINT QTRLY INSP U#50,T50 QTRLY INSP U#84,#T3 RPLCE FUEL TANK U#6 PM SVC/INSPC #24 PM SVC/INSPC U#07 PM SVC/INSPC U#81 PM SVC/INSPC U#58 PM SVC/INSPC U#47 GHS SDS CHART MONITOR PARTS/TP SJ:>ILL KIT-SHOP LITHIUM 3V BATTERY VEH WASH-11/9-12/11 FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG

PAGE 1

CHECK AMOUNT

96,731.27

1,804.05 37.99 24.00

527.60

6,771.28 7,808.00

99.69

197.00 1,003.64

29.00 105.00 265.23

2,645.13 1,587.81

29.55 948.09 43.39

254.76 23,329.32

HELIX WATER DISTRICT


CHECK VENDOR NO. NO. VENDOR NAME

182957

182958 182959 182960

182961 182962 182963 182964 182965 182966 182967 182968 182969 182970 182971 182972 (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC)

REPORT CD002

5543 KNOTT'S PEST CONTROL INC.

840 LA MESA-SPRING VALLEY SCH DIST 8661 SLADE L LIVERMORE

11999 LLOYD PEST CONTROL

11179 10360 8898

12501 11039 7798 7783

12550 5766

0 0 0

8008 9560 EA ICMA ICMM ICMR

12/26/17 16:21:29

INVOICE DESCRIPTION FLAG LABOR REG+OT FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAG LABOR REG+OT FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG FLAGGING LABOR REG RODENT CNTRL-LUBBOC RODENT CNTRL-VISTA RODENT CNTRL-BUCKNE RODENT CNTRL-CUY DA RODENT CNTRL-CH DAM RODENT CNTRL-TP RODENT CNTRL-LJ/DEC BUS TRANS:09/06/17 REIMB-D3 RENEWAL PEST CONTROL-OC/NOV PEST CONTROL-AO/NOV PEST CONTROL-TP/NOV

MALLORY SAFETY & SUPPLY LLC AED PADS (5) MARK R.TURVEY EQUIPMENT GRANITE 195 TN MOTOROLA INTERFC CABLE/TP,OC RF YEAGER ENGINEERING, INC AO/CORROSN,COATNG RON OEDING INC. HWD LOGO SWEATSHIRT SOFTCHOICE CORP CREATIVE CLOUD-TEAM TIRE CENTERS, LLC TIRES (2) U#T45 TYLER TECHNOLGIES, INC. BUS PROCESS CONSLT VULCAN MATERIALS COMPANY COLD MIX 20.09 TN COURT-ORDERED DEBT COLLECTIONS-PR DEDUCTION STATE DISBURSEMENT UNIT -GARNISHMENT EMPLOYEES CHOICE FEDERAL CU -EES CHOICE CR UN (STATE TAX AUTOMATIC E.F.T.) (FEDERAL TAX AUTOMATIC E.F.T.) EMPLOYEE ASSOCIATION F ICMA-RC 457-305588 ICMA-RC 401-108900 ICMA-RC IRA 705725

EMP ASSOCIATION ICMA-RC DEF COMP ICMA-RC MATCHING ICMA-RC ROTH IRA

PAGE 2

CHECK AMOUNT

1,057.90

328.00 120.00 198.00

173.20 1,258.93

89.65 11,937.50 1,122.61

292.40 668.02

7,000.00 1,769.62

358.84 69.12

7,249.64 16,878.09

126,288.47 436.00

23,376.04 308.00 150.00

HELIX WATER DISTRICT REPORT CD002 12/26/17 16:21:29


CHECK NO.

(ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC) (ELEC)

VENDOR NO.

MMEA occc OFFC PERl PER2 PERS PRN8 TPCC

92 11913 11913 9301 7659 5240 444

10961 156 156

8843 7721 7721

92 67

8559 161 67

12107 12409 9395

12683 12526 8888 7602 3461 3461

VENDOR NAME HWD MIDDLE MGMT EMPLOY OPER CTR CONTR CLUB OFFICE CONTRIB FUND CA PUBLIC EMPL RETIREM CA PUBLIC EMPL RETIREM CA PUBLIC EMPL RETIREM CA PUBLIC EMPL RETIREM TREATMENT PLANT CONTRI THE SOCO GROUP, INC. JR BEES, LLC JR BEES, LLC BLACK & VEATCH CORPORATION AETNA HEALTH AND HUMAN NEWARK ELEMENT14 MCMASTER-CARR SUPPLY CO WATCHLIGHT CORPORATION JCI JONES CHEMICALS INC JCI JONES CHEMICALS INC WAXIE SANITARY SUPPLY CANON SOLUTIONS AMERICA, INC CANON SOLUTIONS AMERICA, INC THE SOCO GROUP, INC. CA PUBLIC EMPL RETIREMNT SYS QUEXION COUNTY OF SAN DIEGO CA PUBLIC EMPL RETIREMNT SYS WRIGHT'S RAINBOWS JEREMY D BOONE SUSEN DOUBRAVA JEREMY PENDRAY GARRETT T HURST MICHELLE M CURTIS HELIX WATER DIST PAYROLL FUND HAWTHORNE MACHINERY CO. HAWTHORNE MACHINERY CO.

INVOICE DESCRIPTION MIDMGMT EMP ASSN SHOP CONTRIB OFFICE CONTRIB PERS ARSC POST PERS ARSC PRET PERS EMPL 8% PERS NEW 5. 5% TP CONTRIB FUND ISO68 OIL/PUMP STAT BEE REMOV-TONI LN BEE REMOV-3 LOCATNS CONSTRUCT MANAGEMEN EAP JAN 01/18 TEST LEAD CLIP SET GASKET MATERIALS ALARM/QTR 3/31-OC,A SOD HYDROX 12/18 SOD HYDROX 12/20 JANITORL SUPPL 12/2 PRINTER MAINT/DEC 1 SCANNER MAINT/DEC 1 FUEL PURCH 12/11-17

-ER #100000015115946 SDWAS.COM HOST 01/1 ENCRCHMNT PRMT/NOVl

-ER #100000015115986 TROUT 12/22/17 REIMB-EDUCATION REIMB-PEERS GIFTCRD REIMB-EDUCATION REIMB-EDUCATION REIMB-EDUCATION

-TRANSFER TO P/R IGNITION SWTCH U#E0 IGNITION SWTCH U#E3

GRAND TOTAL

PAGE 3

CHECK AMOUNT 170.00 497.97 262.59

1,002.68 799.54

31,317.66 5,069.96

185.80 276.38 250.00 750.00

3,738.00 407.50 94.06 84.70

931. 20 3,952.57 4,005.64

449.63 200.57 76.54

292.59 31,750.77

75.00 6,403.20 7,350.52 6,450.00

140.00 50.00

279.28 419.50

2,699.58 333,039.58

142.00 142.00

789,128.84


BOARD REPORT TO:

FROM:

INITIATED BY:

DATE:

SUBJECT:

Board of Directors

Carlos V. Lugo, General Manag~

Jennifer C. Bryant, Director of Administratio~~ Sandra L. Janzen, Board Secretary~

January 3, 2018

Association of California Water Agencies Joint Powers Insurance Authority President's Special Recognition Award


Employees

Recommendation:

The board receive the Association of California Water Agencies Joint Powers Insurance Authority President's Special Recognition Award for achieving a loss ratio of 20 percent or less in the property insurance program.

Background:

The ACWA/JPIA announced at the board of directors' meeting in Anaheim, during the fall conference, that the district had earned the President's Special Recognition Award. The award commends the employees, district and board for the hard work in reducing property program claims for the period of April 1, 2013 through March 31, 2016, to a loss ratio of 20 percent or less.

ACWA/JPIA has provided the attached certificate with their congratulations and encouragement to "keep up the good work!"

Attachment: President's Special Recognition Award

President's Special Recognition Award 1,

The President of the

ACWAJPIA hereby gives Special Recognition to

Helix Water District for achieving a low ratio of "Paid Claims and Case Reserves" to "Deposit Premiums"

in the Property Program for the period 04/01/2013 - 03/31/2016 announced at the Board of Directors' Meeting in Anaheim.

,e-;/1 t.c,rf;'...,---kA~c!;qJ E. G. "Jerry" Gladbach, President November 27, 2017

©GOES 34625 LITHO IN U.S.A.


BOARD REPORT

TO:

FROM:

INITIATED BY:

DATE:

SUBJECT:

Board of Directors


Kevin D. Miller, Director of Operations (;0{ ~ Susen Doubrava, Safety/Risk Administrator~

January 3, 2018

Safety Award


Employees

Recommendation:

The board recognize the recipient of an Association of California Water Agencies Joint Powers Insurance Authority safety award.

Background:

The ACWA/JPIA H.R. LaBounty Safety Awards are intended to promote safe workplace and operations practices and reward employees who demonstrate safe behavior, take part in proactive activities, or participate in risk-reducing actions. Awards are given twice per year at the spring and fall conferences. At the fall 2017 conference, Field Supervisor Paul La Falce was recognized for ensuring each of his team members has the OSHA heat safety application downloaded on their smartphones. Additionally, he designed a daily heat index reminder. He utilized screen shots from the app, had them enlarged, and worked with a local printer to have them placed on a laminated, erasable poster. Each day a member of his team accesses the app and updates the poster. The poster hangs on the door where

construction and valve team members exit to the operations yard. This way, staff is reminded about heat illness prevention on a daily basis. Paul received a $50 award.

12 n - .

DAILY HEN INDEX ~-.tvA>~ i 11·f

0 GfD%

R,~

M1rnr- ,Jl D [j] >( ;,,_,,, ·-

X.

D High LJ Extreme !'] High

Extreme n Extreme ~ .... ,vo. ~CTMM(ASU

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2 Z:\Board Reports (Final)\2018\010318 Safety Awards - Final.doc

,,Helix WATER DISTRICT


BOARD REPORT

TO:

FROM:

INITIATED BY:

DATE:

Board of Directors


James A. Tomasulo, Director of Engineering-Ptt--~v-$( Timothy J. Ross, Engineering Managen<l{L/ Aneld A. Anub, Associate Engineer~1i>

January 3, 2018

SUBJECT: Professional Services Agreement and Appropriation of Additional Funds for the Carmichael Pipe Condition Assessment Project, Work Order 4978


Infrastructure

Recommendation:

The board authorize the general manager to execute a professional services agreement between Helix Water District and Echologics, LLC, in the amount of $68,050; and appropriate additional funds in the amount of $80,000 from schedule 64, item 18 of the fiscal year 2017-18 capital budget for the initial phase of the Carmichael pipe condition assessment project, Work Order 4978.

Background:

The district owns and operates approximately 32 miles of concrete cylinder pipe ranging in size from 16 to 72 inches in diameter. These large diameter CCP main transmission lines form the backbone for water deliveries throughout our water distribution system. One such potable water transmission line connects Helix 1 Tank to Dictionary Hill Pump Station via approximately 2.5 miles of CCP ranging in size from 18-inch to 30-inch diameter. This

pipeline serves as the major artery for the Helix 1 system east of Bancroft Drive accounting for approximately one-half of the Helix 1 system demand and 2.5 percent of the total district daily demand. This pipeline also serves as a secondary feed to the Dictionary Hill system which accounts for an additional 4 percent of the district's daily demand. See Figure 1 below.

Segment 2

Segment 4

.•

f:: .I Segment 5 ,_,._· ----1.a,

"ic •.•

,, .. -·- .. ""~ ~ :.

Segment 7

Figure 1 - Pipeline Condition Assessment Alignment

This pipeline has experienced several leaks over the past fifteen years, most recently in October and November of 2016. Each time a failure occurs the line must be shut down and dewatered to make repairs, disrupting our normal water delivery operations and impacting the customers served by this line. Based on these factors, the recent leak history and the criticality of this pipeline to overall district water operations, staff commenced an evaluation of alternatives to address the ongoing failures occurring on this pipeline.

The nature of the failures on this pipeline are related to corrosion at the service lateral connections where the services are coupled to the steel main (see Attachment B, photos of failures along the pipeline). The wholesale replacement of all 184 service connections along the subject alignment was assessed and estimated to cost between $3 million to $4 million. Alternatively, the performance of a comprehensive non-destructive leak analysis to evaluate the extent of leakage and collection of field data to assist in identifying and planning for targeted repairs is a more cost-effective approach to address this issue (see Attachment C, Echologics Technology).

The proposed assessment will perform a nondestructive leak detection and correlation along the pipe alignment broken into seven segments prioritized by leak history as shown in Figure 1 above, consisting of the streets, Lemon Avenue, Carmichael Drive, Marguerita

2 Z:\Board Reports (Final)\2018\010318 Appropriation Request Professional Services WO 4978 - Final.doc

Lane, Fletcher Drive, North Rogers Road, San Cristobal Road and North Cordoba Avenue (see Attachment D, maps showing each alignment and segments).

On August 2, 2017, the board of directors authorized the appropriation of funds in the amount of $70,000 to develop and implement a request for proposals for this project. Subsequently, on September 6, 2017, an RFP was sent to a select list of qualified condition assessment consultants. On September 28, 2017, two proposals were received by prospective consultants, as listed below. The range of prices received is consistent with the expected cost of condition assessment projects of similar size and scope.

1. Echologics, LLC 2. Pipeline Inspection and Condition Analysis Corporation

$70,000 $59,900

A panel consisting of Helix staff evaluated the submitted written proposals and elected to conduct interviews with each consultant. Based on the consultants' interview responses as well as their adherence to the evaluation criteria listed in the RFP, Echologics, LLC was unanimously identified as the most qualified consultant to perform the work. Echologics, LLC is recognized as a leader in the transmission pipe monitoring and leak detection industry, and they have successfully completed similar work for many public water utility agencies, both locally and across the country.

Upon the panel's selection of Echologics, LLC, district staff began consultant negotiations, while concurrently performing a detailed site survey which resulted in an expanded final scope of work for a slightly lower total contract cost of $68,050. An agreement for professional services between Helix Water District and Echologics, LLC has been prepared and reviewed by legal counsel (see Attachment E).

This initial phase includes a six-month duration leak assessment of the 2.6 mile extent ofthe existing 18-inch to 30-inch concrete cylinder pipelines, from Helix 1 Tank in La Mesa to North Cordova Avenue in Spring Valley. During the six-month assessment period, Echologics, LLC will use acoustic technology to continuously monitor the pipeline and provide the district with real-time information regarding the leak status of the pipeline, including location, size and confidence level of potential leaks.

Upon completion of the phase I condition assessment portion of the project described above, staff will prepare a detailed work plan incorporating the data gathered from phase I to perform additional potholing and repairs (phase II). Staff will return to the board to present the findings and recommendations from the phase I assessment prior to finalizing the phase II project scope of work.

Staff recommends the board authorize the general manager to execute a professional services agreement between Helix Water District and Echologics, LLC of Atlanta, Georgia in the amount of $68,050; and appropriate additional funds in the amount of $80,000 from schedule 64, item 18 of the fiscal year 2017-18 capital budget for the Carmichael pipeline


condition assessment project, Work Order 4978. The board has previously authorized appropriation of funds in the amount of $70,000 for the project, bringing the total project appropriation to $150,000. Funds in the amount of $70,000 have been budgeted within schedule 64, item 18 of the fiscal year 2017-18 budget. Additional funds will be available this fiscal year following the mid-year capital budget adjustment.

Attachments: Attachment A - Director Divisions Map Attachment B - Photos Attachment C - Echologics Technology Attachment D - Alignment and Segment Maps Attachment E -Agreement


HELIX WATER DISTRICT DIRECTOR DIVISIONS MAP Work Order 4978 Attachment A

Covrrtest.bunt3m .~, .on ia1h

~nalPark

crest

D i v j s i o' n · 3 1~

l

* Director Division

Project Location

Attachment B

Concrete Cylinder Pipe Failures/Leaks

Pipeline Condition Assessment, WO 4978

Attachment C

EchoShore®-TX System Description

One unit of an EchoShore®-TX leak monitoring system rs ,known as a node and consists of an acoustic sensor connected to the water colurm, a battery, and ccxrmmicalions equiprrent Echologics will instaU Seven (7) EchoShore nodes at preselocted locations aloog 1he ;pipeline(s) to be rrcmitored. The EchoShore-TX leak rmnitoring system can be configured to rmnitor additional Wciter quafity parameters such as terrperaiure, static pressure, or chlorine residual.

The nodes are designed to capture acoustic data using sensiti.e hydrophones. The hydrophones capture the sound profile of the pipe and the nodes transrrit the data each night to Echolog ics' servers. The servers flag any potential leaks and prormt Echologics leak specialists to aTIBlyze the files. Echologics specialists analyze the acoustic data on a daily basis. Leak locations are irrrned iately conrrunicatecl .to Hefix Water District for further action.

An e.xafll)le of an EchoShore®-TX node installed in an air ,release valve cnanner is sho'Ml in figure one MJre details of the EchoShore®-TX system are outlined in the sections bekm.

~m::.:-ara cnrscr-o .':S pc--1€ mc,un tl?d (Opuur.a/ ,'t>cmhoJ t?

cover t:t .-,})(;N.•n )

Figure 1 EchoS~ TX Nooe: Designed for installation in existing chamber., includes acoustic sensor, processor, and communications hard\iare

The EchoShore® system is formed from nodes that are spaced up to 2,500 linear feet apart The system will detect leaks on transrrission pipe systems full of water wth owr 15psi of pressure. Each EchoShore- lX node captures acoustic data files at a user-specified interval, often daily, and v.irelessly uploads the file to a secure server \oia a cellular netv..ork. Uploaded recordings are digitally filtered to rem:J\<e unnecessary noise from traffic and other sources. The EchoShore-TX head-end system analyses the filiered acoustic recordings to deterrrine if leaks or other anomalies are present on the transrrission pipe. If potential leaks are identified the system can either irrmediately send a leak alert to designated qperations staff and automatically calls for an additional acoustic recording to increase confidence in Hie initial leak ooalysis EchoShore-TX leak rmnitoring system has a false !X)siti~ rate of less than 10%. When the EchoShore-TX system issued an alert there is an event occurring on the pipe.

The EchoShore- TX leak analysis ser\oice is managed by Echologics. Echologics staff and automated software tools conduct the leak rmnitoring and win provde email or SMS text message alerts to the District defined users 'Mien a leak is detected. Access to the EchoShore-TX web user interface is included with the leak monitoring serves. The EchoShore-TX v.eb user interface provides access to the history of an leak detection readings corrceted, the current system status, and information about past leak imestigations. ,He~x Water District may use the EchoShore TX v.eb user interface as a leak managen-ent and tracking system in order to maintain a historical leakage record & generate oork orders.

Attachment D

1

Segment 1 - Marguerita Lane, Fletcher Dr., Carmichael Dr. to Golondrina Dr. I J•I · "]r-'T'1'1i fi"i"">.'C~~J;'"3[~~~ r. · .. ·~. JIit , ml• .r2rP1.'ll•ll,fv-a.-.~ ~., ·war~ J

inters4ection of Lemon Ave. and 'tr' )i1t'; I\: Start Point

End Point

Pipe Material Pipe Length Pipe Diameter Shutdown

Leak History 1/3/08

6/9/95

20-inch butterfly valve at the

Marguerita Ln., La Mesa 20-inch butterfly valve at the intersection of Carmichael Dr. and Golondrina Dr. 1968 bar wrapped concrete cylinder steel pipe, class 150 2,050' 20-inch

41 services/ 50 account shutdown 5 total 4880 Marguerita Ln - welded on new coupling 9324 Carmichael Dr - welded on new coupling 9330 Carmichael Dr. - on main exterior condition of pipe noted as poor

1/3/03 9365 Carmichael Dr. - welded on new coupling

10/18/16 9315 Carmichael Dr - welded on new coupling

11/21/16 9353 Carmichael Dr. - welded on

12/17/01

new coupling

2

Segment 2 - Lemon Ave from Alto Dr. to Marguerita Ln. Start Point End Point Pipe Material Pipe Length Pipe Diameter

Shutdown Leak History

9/20/11

12/15/13

Lemon Ave @ Alto Dr. Lemon Ave @ Marguerita Ln. 1968 bar wrapped concrete cylinder steel pipe, class 150 1,280' 27-inch - 882' {1967) 24-inch - 25' (1958) 18-inch - 380' {1958) 24 service/ 49 account shutdown 2 total 9298 Lemon Ave. - welded on new coupling 9295 Lemon Ave. - welded on new coupling

3

Segment 3 - Helix 1 Tank- Lemon Ave. @ Alto Dr. Start Point End Point Pipe Material Pipe Length Pipe Diameter Shutdown Leak History

Helix 1 Tank Lemon Ave @ Alto Dr. 1954-56 bar wrapped concrete cylinder steel pipe, class 150 4,130' 30"

22 services No leak history

4

Segment 4 - Carmichael Dr. @ Golondrina Dr. to Lavell St. @ Edgewood Dr. r:.:4! •nm--111n ~f'... -~ ~7.rJ.iili!W4--n t......, :e:p ._,_..,.,.,-_._.~=--=:::-- .. -· ... ,.,...rr

Start Point End Point Pipe Material Pipe Length Pipe Diameter Shutdown

Leak History

Carmichael Dr. @ Golondrina Dr. Lavell St @ Edgewood Dr. 1968 bar wrapped concrete cylinder steel pipe, class 150 1,435' 20"

19 service/ 107 account shutdown No leak history

5

Segment 5 - Easement Line from Tropico Dr. and Highland Glen Way to N. Rogers Rd. ~~'T.i.;;:iV~"M~, ~ R.![':i."~~'!!fil~~Gi-:l-..l""W~f":;,2r11 _'If . l-:tt:d&': fiC'11..~ Start Point

End Point Pipe Material Pipe Length Pipe

Easement At Tropico Dr. and Highland Glen Way Easement at N. Rogers Rd 1949 bar wrapped concrete cylinder steel pipe, class UN K 1,570' 18"

Diameter Shutdown 33 services/ 45 accounts

shutdown Leak History No leak history

6

Segment 6 - North Rogers Rd. to Conrad Dr. Start Point End Point Pipe Material Pipe Length Pipe Diameter Shutdown

Leak History

Esmnt@ N. Rogers Rd. Esmnt @ Conrad Dr. 1949 bar wrapped concrete cylinder steel pipe, class UNK 1,400' 18-inch

20 services/ 25 account shutdown No leak history

7

Segment 7 - Conrad Dr. to San Cristobal to N Cordoba ~ ., Start Point

End Point

Pipe Material Pipe Length Pipe Diameter Shutdown

Leak History 11/4/05

Esmnt @ Conrad Dr. 16" BV @ San Cristobal and N. Cordoba Ave. 1949 bar wrapped concrete cylinder steel pipe, class UNK 1,715' 18-inch

25 services/ 32 account shutdown 1 total 2" AV coupling welded on pipe was noted in good condition.

8

Attachment E

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN HELIX WATER DISTRICT

AND ECHOLOGICS, LLC

This Agreement is made and entered into as of _, 2017 by and between HELIX WATER DISTRICT (hereinafter referred to as the "District"), an irrigation district organized and operating under the Irrigation District Law, Water Code section 20500 et seq. and Echologics, LLC, a Mueller Technologies Company (hereinafter referred to as "Contractor'').

RECITALS

1. District is a public agency of the State of California and is in need of professional services for the following project: Pipeline Condition Assessment, W.O. 4978 (herein referred to as "the Project").

2. Contractor is duly licensed and has the necessary qualifications to provide such services.

3. The parties desire by this Agreement to establish the terms for District to retain Contractor to provide the services described herein.

AGREEMENT

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Contractor shall perform all services as described in Exhibit "A," attached hereto and incorporated herein by this reference and any other services specified by the District. The District shall separately specify locations and details for all services not included in Exhibit "A" on an as-needed basis {"Task"). No services shall be performed by Contractor unless specified in Exhibit "A" or authorized by a Task assigned to Contractor by District.

2. Compensation.

Agreement Price: As outlined in the Schedule of Charges (Exhibit B) attached hereto and incorporated herein by reference. A cost estimate shall be provided by the Contractor and approved by the District for each Task performed on an as-needed basis prior to performance of the Task.

Agreement Not to Exceed: $68,050

Payments shall be made within 30 days of receipt by District of an invoice which includes a detailed description of the services performed.

3. Time of Performance.

No services shall be performed nor shall services, material or equipment be furnished under this Agreement unless and until all bonds, if applicable, certificates of insurance, and endorsements have been furnished to and approved by the District. Upon such approval, the District shall issue a Notice to Proceed.

60076.00001 \9544644.2 Page 1 of 8 Agreement for Professional Services (Rev. 9 - 3/20/15)

It is also understood and agreed that the time limit for the completion of the services shall be no later than the expiration date of this Agreement. Any additional services not expressly set forth herein shall be specified by the District in separate Task orders, which shall include schedules and deadlines, if any, for such additional services.

4. Delays in Performance.

a. Neither the District nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing party. For purposes of this Agreement, such circumstances include but are not limited to: abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.

b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

5. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred relating to the services shall be maintained by Contractor and made available at all reasonable times during the Agreement period and for four (4) years from the date of final payment under the Agreement for inspection by the District.

6. Compliance with Law.

a. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements, requirements for verification of employees' legal right to work in the United States, and air pollution control laws and regulations as applicable to the Contractor.

b. If required, Contractor shall assist the District, as requested, in obtaining and maintaining all permits required of the District for the Project by federal, state and local regulatory agencies.

c. If applicable, Contractor is responsible for all costs of clean up and/or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

d. By his/her signature hereunder, Contractor hereby certifies he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing services under this Agreement.

e. Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws, if applicable. Contractor shall defend, indemnify and hold the District, its Board, members of the Board, employees, and authorized volunteers free and harmless from any claims, liabilities, costs,

60076.00001\9544644.2 Page 2 of 8 Agreement for Professional Services (Rev. 9 - 3120/15)

penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all sub-consultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, maintenance of certified payroll records, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

f. Effective March 1, 2015, if the services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractor performing such services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractor, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor's sole responsibility to comply with all applicable registration and labor compliance requirements.

7. Standard of Care. Contractor's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

8. Assignment and Subcontractor. Contractor shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the District, which may be withheld for any reason. Nothing contained herein shall prevent Contractor from employing independent associates, and subcontractors as Contractor may deem appropriate to assist in the performance of services hereunder.

9. Independent Contractor. Contractor is retained as an independent Contractor and is not an employee of the District. No employee or agent of Contractor shall become an employee of the District. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from the District as herein provided.

10. Integration. This Agreement represents the entire understanding of the District and Contractor as to those matters contained herein, and supersedes and cancels any prior oral or written understanding, promises or representations with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by both parties hereto. This is an integrated Agreement.

11. Insurance. The Contractor shall maintain the following insurance during the performance of all services under this Agreement. Should any of the required coverage lapse or be cancelled during the term of this Agreement, the Contractor shall be obligated to notify the District immediately in writing.

a. Commercial General Liability Insurance, of at least $1,000,000 per occurrence/ $2,000,000 aggregate (if used) for bodily injury, property damage, and personal and advertising injury, at least as broad as Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01 ). Policies shall not contain any exclusion contrary to this Contract including but not limited to endorsements or provisions limiting coverage for (1) contractual liability (including but not limited to ISO CG 24 26 or CG 21 39); (2) cross-liability for claims or suits by one insured against another; or (3) severability of interest. The general liability coverage shall:

(1) Name Helix Water District, its Board, members of the Board, employees, and authorized volunteers additional insured status using ISO endorsement CG 20 10, CG 20 33, CG 20 38, or endorsements providing the exact same coverage for on-going

60076.00001\9544644.2 Page 3 of 8 Agreement for Professional Services (Rev. 9 - 3/20/15)

operations and CG 20 37, or an endorsement providing the exact same coverage for completed operations.

(2) Be primary and non-contributory using ISO endorsement CG 20 01 or an endorsement providing the exact same coverage. Any insurance, self-insurance, or other coverage maintained by the District shall not contribute to it.

(3) Contain a waiver of transfer of rights of recovery (subrogation) using ISO endorsement CG 24 04 or an endorsement providing the exact same coverage naming Helix Water District, its Board, members of the Board, employees, and authorized volunteers.

b. Automobile Liability Insurance including coverage for owned, non-owned and hired vehicles (Coverage Symbol 1, any auto) of at least $1,000,000 per occurrence for bodily injury and property damage, at least as broad as Insurance Services Office Form Number CA 00 01.

c. Workers' Compensation (statutory limits) and Employer's Liability Coverage of at least $1,000,000 per occurrence. The Workers' Compensation and Employer's Liability Coverage shall contain a waiver of transfer of rights of recovery (subrogation) using ISO endorsement WC 04 03 or an endorsement providing the exact same coverage naming Helix Water District, its Board, members of the Board, employees, and authorized volunteers.

d. Professional Liability (Errors and Omissions) in a form acceptable to the District of at least $1,000,000 per claim and aggregate. The retroactive date (if any) of each claims-made policy is to be no later than the effective date of this Agreement. Contractor shall maintain such coverage continuously for a period of at least three (3) years after the completion of the services under this Agreement. Contractor shall purchase a one ( 1) year extended reporting period i) if the retroactive date is advanced past the effective date of this Agreement; ii) if the policy is canceled or not renewed; or iii) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.

Insurance carriers shall have not less than an "A-" Financial Strength Rating and Financial Size Category of not less than "Class VII" according to the latest Best Key Rating Guide unless otherwise approved by the District. Certificates of insurance and policy endorsements shall be filed with the District prior to Work commencing. If any of the required coverages expire during the term of this Contract, the Contractor shall deliver the renewal certificate(s), including all endorsements, to the District prior to the expiration date. The District reserves the right to obtain complete, certified copies of all required insurance policies or policy declarations page and/or endorsement page showing all policy endorsements.

Notwithstanding the minimum limits set forth in Section 11 above, any available insurance proceeds in excess of the specified minimum limits of coverage shall be available to the parties required to be named as additional insureds. Defense costs shall be paid in addition to the limits.

Any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the District, its Board, members of the Board, employees, or authorized volunteers.

12. Indemnification. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the District, its Board, members of the Board, employees, and authorized volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liability,

60076.0000119544644.2 Page 4 of 8 Agreement for Professional Services (Rev. 9 - 3/20/15)

loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Contractor's services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. Neither the District, its Board, members of the Board, employees, or authorized volunteers shall be personally responsible for any liability arising under or by virtue of the Agreement.

In addition, Contractor shall defend, with counsel of District's choosing and, to the extent permitted by Civil Code Section 2782.8, at Contractor's own cost, expense and risk, any and all claims, suits, actions or other proceedings of every kind covered by this section that may be brought or instituted against District or its Board, members of the Board, employees, and authorized volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against District or its Board, members of the Board, employees, and authorized volunteers as part of any such claim, suit, action or other proceeding. Contractor shall also reimburse District for the cost of any settlement paid by District or its Board, members of the Board, employees, or authorized volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for District's attorney's fees and costs, including expert witness fees. Contractor shall reimburse District and its Board, members of the Board, employees, and/or authorized volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor's obligation to indemnify shall survive the expiration or termination of the Agreement and Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the District, its Board, members of the Board, employees, or authorized volunteers.

13. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Diego, State of California.

14. Termination or Abandonment.

a. The District has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days' written notice to Contractor. In such event, the District shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. The District shall pay Contractor the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge of services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by the District and Contractor of the portion of the task completed but not paid prior to said termination. The District shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.

60076.00001\9544644.2 Page 5 of 8 Agreement for Professional Services (Rev. 9 -3/20/15)

b. Contractor may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to the District only in the event of substantial failure by the District to perform in accordance with the terms of this Agreement through no fault of Contractor.

15. Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the District.

16. Organization. Contractor shall assign Greg Robbins Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the District.

17. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

District:

Helix Water District 7811 University Avenue La Mesa, CA 91942 Attn.: Tim Ross, Engineering Manager

Consultant:

Echologics, LLC 6295 Northam Drive, Unit 1 Mississauga, ON L4V 1 W8 Attn.: Charlie Fricke, VP

and shall be effective upon receipt thereof.

18. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the District and the Contractor.

19. Severability. The unenforceability, invalidity or illegality of any provision( s) of this Agreement shall not render the other provisions unenforceable, invalid or illegal.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

HELIX WATER DISTRICT Echologics, LLC

By:

Title:

Carlos V. Lugo By: ____ ___,.___ _ Charlie Fricke

General Manager Title: Vice President

Signature: Signature: -------------

Date:

APPROVED AS TO FORM: BEST BEST & KRIEGER LLP

Date:

By: General Counsel

60076.00001\9544644.2 Page 6 of 8 Agreement for Professional Services (Rev. 9 - 3/20/15)

EXHIBIT A

PROPOSED SCOPE OF WORK

Item . . . QTY Description . . . · .

Pre-installation survey 1 1 trip, 1 day, for 1 person

EchoSho-re® Nodes

Power source

7 Data bgger; Processor; corrmmicsfions hardware; IP68 enclosure· low \Oltage hydrophone sensor

7 Battery pack and IP68 endosure

Antennae

Node · lnsta~ion Support ' " ~ +

- > --

7 Pole rrounted antenna

7

System commissioning

Software license

Lot

Preparation of nodes VoAth SIM cards for GSM connection Sensor attachment to 1 .S..inch NPT male connection Mounting of node inside charmer Connection of node to antenna

Confirmation of GSM telemetry connection Confirmation of leak detection capacity

6 f m::mths

', ~ ~· . ' .

Monitoring

Nlaintenance

Traffic Control

Lot

On-board t-.bde software and firrnt.are Monitoring software (for duration of rronitoring contract)

GSM data transfer betvl€!en nodes and server Autorrated daily leak detection Daily alerts of new leak formation Monthly sumna,y reports

Lot Parts and labor during the warranty period

Lot Traffic Control as required for instlUation of the three nodes.

60076.00001 \9544644.2 Page 7 of 8 Agreement for Professional Services (Rev. 9 3/20/15)

EXHIBIT B

SCHEDULE OF CHARGES

Contractor will invoice Helix Water District ("District") on a monthly cycle. Contractor will include with each invoice a detailed progress report that indicates the amount of budget spent on each task and the percent complete of each task. Contractor will inform District regarding any out-of scope work prior to that work being performed by Contractor. This is a time-and-materials agreement.

The table below shows fhe priceforthe EcilTtoShore®..:ilX system. Fees presented are inclusive of equ:lpmernt suppty and installation for all leak detection and <e0011rmrnica1iio111s corroonents

Table 1.- EchDShareTX Investment intormetion

Annual System and Monitoring Fees $/Node/Month Quantity Unit Total EchoShore· TX leak Monitoring Nodes

Monthly Leak Monitoring wiith IEchoShot,eTX Nodes s 750 42 Installed Montih $ 31;500

EchoShore,TX Installation Fees EchoShore·TX lnstat!atiolil Cirnarge first Node Pair $ 20;550 1 Lump $ 20.,SSIO

EchoShore-TX lnstallatlon Charge Additicmal Node while s mobilized to slte s 3,200 IEacb $ 1'6,GOO

Optional; EchoShore-TX Leak Relocation Fees EchoShore-TX Relocation Cilnarge First Node Pair $ 14,500 0 Lump $ -

EchoShore-TX R,elocation Charge Additional Node Pair while :mobilized to site s 2,500 0 Each $ -

EchoShore-TX 6 Month Projecty Total Installation Support, Service f:ees & De-Commissioning $ 6&,050 !*Minimum Monthly Service Charges of $4,SOO p,erllilode installed; or 6 months of monitoring. r;M~Qth(~~i~-; c-hai~ -i~£1ud~J h;rdwar_e ;;;nta~, le~~~~r:iitori~g, ;nd ;_!!WOrit charge~. - -

60076.0000119544644.2 Page 8 of 8 Agreement for Professional Services (Rev. 9 - 3/20/15)

President's Report (Oral Report)


BOARD REPORT TO:

FROM:

INITIATED BY:

DATE:

SUBJECT:

Board of Directors


Jennifer C. Bryant, Director of Administrative Services .~ Sandra L. Janzen, Board Secretary~ /~ -

January 3, 2018

Comment from the Public Regarding District Staff


Customer Service

Recommendation:

The board receive a comment from the public regarding district staff.

Background:

Helix Water District has a long tradition of sharing comments from the public with the board of directors. This allows the board to monitor a primary focus area of the district: to provide outstanding service to its customers. Employees strive to provide excellent customer service by being understanding, supportive and responsive to customers' needs.

The district received the attached email from California State University, San Marcos, Professor Emeritus Lee Brown, complimenting: System Operations Manager Michelle P. Berens, Plant Operator II Jesse A. Bartlett-May and Assistant Engineer Jeffrey J. MacMaster. All three have completed Mr. Brown's course, Environmental Policy and Issues for Water Resource Managers earning A's. Mr. Brown stated, "/ am confident they will have wonderful careers in the water industry and can recommend their competency without reservation. 11

Congratulations and thank you to Michelle, Jesse and Jeff for representing the district with intelligence and professionalism.

Attachment: Email

Sandy Janzen

From: Sent: To: Subject:

Carlos Lugo Thursday, December 21, 2017 1:58 PM Sandy Janzen FW: Three From Helix

To: Carlos Lugo <[email protected]>

Subject: Three From Helix

Hola! Carlos,

The "Three from Helix" sounds like a spaghetti western but in this case its far better. WTRM 421, "Environmental Policy and Issues for Water Resource Managers" is just winding down and it has been one of the best classes I have had the pleasure of meeting over the last half-century. For the record I just wanted to let you, and the Helix Board, know what a delight it was to have Michelle Berens, Jesse Bartlett May, and Jeff MacMasters as participants in the seminar. All received well earned "A's" for the course, came to class prepared and contributed frequently---their involvement made my task much easier. I am confident they well have wonderful careers in the water industry and can recommend their competency without reservation.

With warm regard,

Lee

PS: Thank you so much for being involved in the program too; it really meant a lot to me.

A. Lee Brown, Jr. Ph.D. Professor emeritus

Directors' Comments and Reports On Meetings Attended

(Oral Report)

General Manager's Report (Oral Report)

January 2018 January 2018 February 2018 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa

1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 28 29 30 31 25 26 27 28

'

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

Dec 31 Jan 1, 18 2 3 4 5 6 LJ.JioJlc!.a_yJ_e.ue.a.Ls_D_ay=-:J 9:00am ACWA :::J 7:15am First Friday I Directors' Bn>aktast

~1tlemnieLe.n.c.eJ\ILe.eJlng 6:00pm HWD Board 1.J LMe_e.tingJ~o_o..m)_

7 8 9 10 11 12 13 I M E:LCo.ounjttee_aJ;id..B..o_ar.dJ\IJeetiDgs I 4:00pm Engineering and j 2:00pm San Diego River J s.ooam water COeseMJ

Operations Committee Conservancy (County Garden Authority Meeting (Engineering Arlminis1ra1Lo.nll.JJild.i.Dg) Meeting (Water Conference Room) _C_QQS.e.t'La.tio.n_GMcien)

14 15 16 17 18 19 20 t~ay - Martin Luther I [t;am Council of Water d 7:30am ECEDC Meeting Garn LAFCO Advisory J

iog,Jl....Qav Utilities Mtg (StoneRidge -'.ECE.QC OJfLc.es,_ELC.aj.Oll eeting (County C_QUOlry_Clu.bJn.£.o.w.av.) ] 6:00pm HWD Board dmin.i.:;.tLa.tLo.n_c._ell.teL)

Meeting (Boardroom)

21 22 23 24 25 26 27 3:00pm HWD Committee of J 9:00am SDCWA Ad min. andl 6:30am Employee l~Oam Helix Water Talk~J the Board Mtg Finao.c..e Co1DIDitte_e Appreciation Breakfast (A.d.miois..tGillQILOJfKe) (Boardroom) l.9..;.451i..m.S..D_Q,l\iA.LegL~J.at.iQ.oJ (Ronald Reagan

l._l_Q;Z~\N.A W;,te_r___J _c;__OIJ1!ll..lJ.!lity_jgo_ter)_ 1.1.:3.5-pm..S_D.C.WA lfilp_oLte.cLJ .l.J.;.0.QPJ]l.$.QCJ&'.A..aQa rd I

28 29 30 31 Feb 1 2 3 ~0am ACWA Region 10

Q<1nLMee.tln"

12/28/2017

February 2018

SUNDAY MONDAY TUESDAY

Jan 28 29 30

February 2018 March 2018

Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa

1 2 3 1 2 3 4 5 6 7 8 9 10 4 5 6 7 8 9 10

11 12 13 14 15 16 17 11 12 13 14 15 16 17 18 19 20 21 22 23 24 18 19 20 21 22 23 24 25 26 27 28 25 26 27 28 29 30 31

WEDNESDAY THURSDAY FRIDAY SATURDAY

31 Feb 1 2 3 cm First Friday I eakfast

4 5 6 7

16:00pm HWD Board J _MeetingJB.o;,r.dLQom.)

8 9 10

11 12 13 lo==_ ~ELC.ommittee_a~cLB..oar_d Meetings ~

14 -- ------- 3:00pm Water Quality and

Resources Committee Meeting (Engineering

.___c_o_ofe.lence_8oom) _

15 16

IJ 6:00pm CSDA Meeting (TheJ

B_utcheLSlmpSan_DJego_ }Jam LAFCO Advisory j Meeting (County d min_i st [aJiQD_C_ent e_rL

17

18 J 19 20 21 22 I 23 I 24 XtLo1Lda','...:YJ_esjcien_tsJ2-a.y=.J 7:15am Council of Water 7:30am ECEDC Meeting 9:00am SDCWA Admin. and

Utilities Mtg (StoneRidge (lCWCOffic.es, ELCajoo) . _ Hnance.Cornrnittee _C_ouoJLy_ClubJnl'.o_wav.) 16:00pm HWD Board I liis_am SDC.WA..L_egislatiooJ

Meeting (Boardroom) l..1-0~_4.S_am 5-Q.C.Wl\JlllaLer I l~3_Spm_SD_CWA lmp__orte_d:=J

il3_~0Jlprn..SDCW_A_B_o_a.rd==::J

l2 13 2s· I 26 I 27 I 28 I Mar 1 3:00pm HWD Committee of the Board Mtg (Boardroom)

-- - - -

12/27/2017

March 2018 March 2018 April 2018

Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 1 2 3 4 5 6 7

4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

Feb 25 26 27 28 Mar 1 2 3 J 7:15am First Friday

B__ce_ajgast

4 5 6 7 8 9 10 u - - -- - - -- -=--:=J 1 - --J - - Urb.an Watet.Sprlng Couference _ -- 6:00pm HWD Board LOpm San Diego River J

_Me_eJ:ing (B_o_a[.dr_o_om) Conservancy (County Adrninistration Bulldmg)

11 12 13 14 15 16 17 I M EJ_C.o mm itte_e_a_n_d_B_o_a r_d Me.et i ngs I - _W.atei:..E.Ju,.atio.o .. E.o_uo.d.atloo_, _ _c_eJ1tcaLY..aJley_Tour -··-- 9:00am Finance and r30am LAFCO Advisory

Administration Meeting (County Committee Meeting . Admlntsttation.Centerl ; (Engineering Conference

~!lo.om)

18 19 20 21 22 23 24 l[lSam Council of Wate9 y30am ECEDC Meeting ] ~m SDCWA Adm in. anj

Utilities Mtg (StoneRidge _(ECEPC Offices, El Caj_OJJ) nance.comrruttee.; CountLy_ClubJ.oYoway) I6:00p~ HWD Bo;rri · l I 9.:45..a rn...S.Q..CWA..Legislatlo.o]

Meeting (Boardroom) liO_;_ZSam_SJLC_W f.\..W..c1te.LJ --- ------- l1.:35pm S_D_CW/><. 1 mp.o.r_teci-J

fil_Qpm_SD.CWA B_o_ar_cL~

25 26 27 28 29 30 31 Iw..ELE..11ecutiv_e_Bslefin~ I 3c00pm <WO Comm,.iee ol

the Board Mtg (Boardroom)

-----

12/27/2017

General Counsel's Report (Oral Report)