agenda - tuesday, november 14, 2017 · 2017-11-13 · agenda district board of trustees november...

PALM BEACH STATE COLLEGE

DISTRICT BOARD OF TRUSTEES

AGENDA ● NOVEMBER 14, 2017

Regular Meeting Boca Raton Campus - DBOT 5:00 PM

Countess De Hoernle Humanities & Technology Bldg., 801 Palm Beach State College Drive, Boca Raton, FL 33431

Palm Beach State College

1. MEETING CALL TO ORDER AND PLEDGE OF ALLEGIANCE BY CHAIRPERSON

2. STUDENT COMMENT- BRYAN DE MACEDO

3. APPROVAL OF BOARD MINUTES

4. APPROVAL OF BOARD AGENDA

A. Abstentions by Board Members

B. Public Comments*

Motion to Approve the Agenda

5. REPORTS

A. Chair Report

B. Trustee Committee Reports

C. President's Report

1. Recognition of New Boca Faculty- Dr. Tunjarnika Coleman-Ferrell

2. E-Distance Learning and Instructional Technology- Dr. Bernadette Russell

3. Video of Anatomy/Physiology Lab- Dr. Bernadette Russell

4. Foundation Annual Report- Suellen Mann

5. Legislative Update and Constitution Revision Committee- Rachael Ondrus

6. Governor Rick Scott's Letter on Work Ready Strategic Partnerships- Dr. Jean Wihbey

6. APPROVAL OF CONSENT AGENDA

A. Academic Affairs and Student Services- none

B. Administration and Business Services

1. Approve Surplus Inventory Supplemental Report from 07/07/17 to 10/13/17, to Authorize the Sale of Items at Auction or Transfer Items to Non-Profit Organizations.

7. APPROVAL OF ITEMS REMOVED FROM CONSENT AGENDA

Agenda District Board of Trustees November 14, 2017


8. INFORMATIONAL ITEMS

A. Academic Affairs and Student Services-none

B. Business Administration

1. Planning and Construction Projects Status Report Dated 10/20/17-John Wasukanis

2. Financial Review and Analysis and update on the Boca Science Labs- Richard Becker

3. First Reading of Nondiscrimination Policy- Barb Matias

4. First Reading of the Harassment and Discrimination Policy

5. First Reading Probationary Observation Period Policy

6. First Reading Performance Evaluation Policy

7. Human Resources Executive Summary- Barb Matias

8. Biweekly Pay Conversion- James Duffie

C. Information Technology

1. Workday Project Assessment by 180 Systems- Michael Burns

2. Information Technology Change Control Policy- Kenneth Libutti

9. APPROVAL OF ACTION AGENDA

A. Academic Affairs and Student Services- none

B. Administration and Business Services

1. Second Reading Board Policy 6Hx-18-5.02, Annual Vacation Leave for 12-Month Employees- Barb Matias

2. Authorization to Grant Exception to District Board Policy 6Hx-18-5.02- Barb Matias

3. Architectural Firm Selection - Dental and Medical Services Technology Building- David Chojnacki

4. District Building Cleaning and Grounds Care Services- David Chojnacki

C. Information Technology

1. Compuquip- Data Loss Prevention- Kenneth Libutti

D. President's Goals

1. President's Goals 2017-2018- President Ava Parker, J.D.

10. OTHER BUSINESS

11. BOARD MEMBER COMMENTS

12. ANNOUNCEMENTS



A. Board Policy 6Hx-18-1.02 authorizes the President to approve routine business items and administrative appointments that would have appeared on the December Board meeting agenda. These items will be submitted for confirmation at the January Board meeting.

B. The College will be closed in observance of the Thanksgiving Holiday on November 23-24, 2017. There are no classes scheduled to begin at 5:00p.m. or later on the Wednesday prior to Thanksgiving Day. However, any class already in progress at 5:00p.m. on that Wednesday should be completed. There are no classes scheduled for the Saturday and Sunday immediately following the Thanksgiving break.

C. Fall Commencement Exercises will be held on December 19, 2017 at the Palm Beach County Convention Center, Exhibit Hall, 650 Okeechobee Boulevard, West Palm Beach, Florida. The ceremony for the Bachelor's, Associate in Science, Associate in Applied Science Degrees and Certificate Programs will be held at 10:00a.m. The ceremony for the Associate in Arts Degree Program will be held at 2:00p.m.

D. The College will be closed for Semester Break from December 20, 2017 through January 1, 2018. The College will re-open on January 2, 2018. To accommodate student registration during the winter break, the Student Services Offices on the Lake Worth Campus will open 9:00a.m. - 6:00p.m. on Wednesday December 20, Thursday December 21, Wednesday December 27, and Thursday December 28. Campus representatives from admissions/registration, academic advisement, disability services, and financial aid will be available to assist students. In addition, the Student Services Offices at all campuses will be open from 9:00a.m. - 6:00p.m. on Saturday January 6, 2018.

E. On January 9-10, 2018, representatives from the College will attend Palm Beach County Days in Tallahassee, Florida. On January 10-11, The Board will also attend the AFC Trustees Legislative Summit in Tallahassee, Florida.

F. The next regular District Board of Trustees meeting will be held on Tuesday January 16, 2018 at 5:00p.m. in the Multi-Media Board Room at Palm Beach State College in Lake Worth.

13. ADJOURNMENT *Palm Beach State College District Board of Trustees welcomes public comments during its regular monthly meetings. Any person or group wishing to make public comments must complete a “Public Comment Card”. Procedures for making public comments are as follows:

1. Complete comment card including your name, address, telephone number and agenda item number (if

appropriate).

2. Submit the completed card to the executive administrative assistant to the board (seated on the right side of the dais) following the Approval of the Board Agenda. Anyone wishing to speak must submit a completed card at this time. Comment cards will not be accepted at any other time of the meeting.

3. When your name is called, approach the podium with the microphone, and state your name and address for the record.



4. Comments are limited to three (3) minutes. This is the opportunity for persons wishing to make public

comments regarding an agenda item to speak.

Any person(s) not adhering to the Board’s guidelines or who make comments which could be perceived as slanderous or disruptive may be barred from making future comments before the Board.

Informational Agenda Item

Palm Beach State College District Board of Trustees Agenda Transmittal Sheet

Date: November 14, 2017

To: Members of the District Board of Trustees

From: Ava L. Parker, J.D., President

Subject: E- Distance Learning

Category: Presentation

Summary:

Presentation on E-Learning and Instructional Technology

RECOMMEND: For Information Only

Attachments:

BOT November 14 final

Approval: Ava L. Parker, J.D., President

This item has been approved electronically by the appropriate executive and/or

supervisor.

5.C.2

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E-Learning and Instructional Technology

Board Presentation: November 14, 2017

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Growth: Last Five Years:2011-2012 to 2016-2017Survey of online education administrators at 104 colleges and universities “…Showed a healthy growth in spring 2016 compared to the year before… showing few signs of slowing…” (inside Higher Ed, May 2017).

PBSC – FROM 2011-2012 TO 2016- 2017

(Five Year Period) Showed:

uIncrease in number of courses offered online

by 33%; annual average growth of 6.6%.

uIncrease in number of sections offered online

by 58%; annual average growth by 11.6

uIncrease in number of hybrid courses

by 73%; annual; growth by 15%

uIncrease in number of sections of hybrid sections

by 90%; annual growth by 18%.

Increase in number of online sections taught by fulltime and adjunct faculty for 2016-2017

Full-Time 62%Adjunct 38%

Success rate comparison (2015-2017)Traditional Delivery 92%Distance Learning 76%

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eLearning Quality Assurance / Responsibilitiesu Faculty Training and Support

u Series of live (mostly hands-on) workshops

u On-demand tutorials and recorded workshops/seminars

u On-call assistance

u One-on-one assistance

u Course Certifications

u Focus on best practices for course design/structure and delivery

u Provide course development template (includes course structure and informational placeholders)

u Courses must meet PBSC course certification standards to be eligible for instruction

u Fully involved in ‘State-wide Online Course Quality Awards Program’

u Template Course Development and Management

u Course design/publish assistance

u Management of course settings and distribution

u Online Student LMS (Blackboard) Support

u Investigate student reported issues & support requests thoroughly

u Provide immediate solutions when possible

u Follow-up with faculty when issue is identified

u Assure resolutions are applied

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Current Quality Initiative: Learning Outcomes

u Manage Course Outcomes within LMS (Blackboard)

u All Gen Ed course outcomes imported into the LMS

u Template Courses

u Outcomes aligned with instructional activities

u Outcomes aligned with assessments

u Next Steps

u Incorporate outcome alignment in all online courses

u Provide student achievement of learning outcomes statistical data to instructors/departments

u Analyze data and identify success rates

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Faculty and Student Trainingu Faculty Workshops & On-Demand Tutorials (context sensitive tutorials available on every course page)

u Course Certification

u PBSC Online Course Certification Standards

u Course Design, Delivery and Instruction (best practices)

u Blackboard & Embedded Technologies

u Bb Basics (basics of using Bb, develop a sample course lesson)

u Bb Advanced (add advanced features and interactive components)

u Bb Tools (several in-depth workshops on major LMS tools)

u Kaltura

u Video recording, screen capture, editing, closed captioning, video quizzes

u Student Training

u ELO1000

u eLearning facilitated online course (free/non-credit)

u Best student practices for ‘how to learn online’ and requiring students to use all major functions of the LMS

u On Demand Tutorials

u Context sensitive tutorials available on every course page

u All major functions of the LMS

u eLearning Student Support System

u Proactively prevent issues with pertinent notices/information/instructions prominently displayed inside courses

u Walk in Assistance

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Fall Semester workshops:

98 workshops offered on all campuses including:Syllabus creator tool, Digital storytelling, Gamification, MeeToo Polling, 360° Cameras & zSpace, Infographics,Kaltura Building Block, Blackboard Grade Center, Blackboard Tests, Certification & Basics of Course Design,What’s New in Blackboard

Continuous faculty and student trainingin the use of technologies u Prescriptive training according to the pedagogical needs of the faculty member

u Peer faculty mentoring

u Training we provide in person through webinars and online blackboard organization enhances the quality of the faculty experience in teaching the online courses.

** For those who cannot attend:

1. Online Self-paced workshops through Blackboard Organization

2. Face to Face desk side coaching

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Pedagogies to Promote Active LearningVideo Technologies

u Flipped classroom

u Video presentation on faculty specializes area based on challenging topics.

u Instructional Videos

Blackboard tools

u Blogging tools

u Wikis to promote Collaborative Groups –

u a wiki is a collaborative tool that allows students to contribute and modify one or more pages of course-related materials

u Digital Badging

u virtual badges represent achievements defined by the instructor

Interactive Technologies

u 360 Cameras with Thing Link

u 360 videos that are recorded with a special camera or a group of cameras in every direction at the same time. Both YouTube and the Colleges’ Kaltura video hosting service support playback of 360 videos.

u Infographic creation for digital visualization

u Taking complex information and make it easier to take in through graphical reinforcement.

u Embedded Gamification Technologies such as Kahoot! and MeeToo.

u Gamification describes the process of applying game-related principles — particularly those relating to user experience and engagement — to non-game contexts in education.

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Course Content Technologies for Online DeliveryCurrently adopted:

u Zspace

allows students to experience in class simulations in 3d online. Faculty designs Interactive animations of complex Biological Systems to help students visualize processes and relationships between biological substances and sub cellular processes.

u Digital Audio

Forensics class uses digital audio video equipment and software to produce interviews that demonstrate their skills and competencies

u Digital Portfolios

Nursing students upload and comment on exemplary course work, professional logs, an demonstrated competencies created online in digital portfolios

u Virtual Labs

Chemistry labs with online virtual labs

u Kaltura

Video editing allows the professor to embed questions and reflections into existing videos

u Meetoo

Interactive response with MeeToo virtual polling apps sparks virtual discussions.

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Technology ToolsTechnologies currently in use:

1. Skype For business

a) Connecting Anthropology Lecture virtually from the Lawrence E will Museum of glades connecting with the lecture hall at the Loxahatchee campus. Students can view and participate in the lecture by asking questions through the chat feature.

2. Kaltura

a) “Tracy Talks’ Students research topics and create TED talk presentation to the viewed online. After assessing this research writing assignment, the professor produces a short video highlighting the areas of excellence found across the video submissions.

3. Respondus

a) application for creating and managing exams that can be printed to paper or published directly to blackboard learn. It is a tool securing online exams in classrooms.

4. Blackboard Collaborate Ultra

a) A level of engagement that makes learners feel like they are together in the same room via collaboration and conference tools. Screen sharing and student collaborations through breakout groups.

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Approval of Agenda Item: 6.B.1

Consent





Subject: Approve Surplus Inventory Supplemental Report from 07/07/17 to 10/13/17, to Authorize the Sale of Items at Auction or Transfer Items to Non-Profit Organizations.

Category: Report

Summary:

Background/Pertinent Facts: Florida Statute 273.055 provides for disposal of obsolete and irreparable equipment to be auctioned to the highest bidder, or may be transferred to non-profit organizations as designated by statute and the Internal Revenue Service code section 501. The Procurement Director reviewed the surplus equipment and has determined that the attached items be recommended for auction or transfer. The Controller and Vice President, Administration & Business Services have approved this recommendation. Financial Impact: The obsolescence and ultimate disposition of this equipment will have no financial impact for the 2017/2018 fiscal year. All of the inventory listed has been previously depreciated to a book value of zero through the prior fiscal years. Strategic Goal(s) Addressed: The College will promote and practice operational efficiencies in all areas. Duration of Contract: N/A

RECOMMEND: Approval

Attachments:

Surplus Inventory Supplemental Report from 070717 to 101317

6.B.1

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Consent

Surplus Year to Date Donations to Non-Profits

Surplus Year to Date Sales & Surplus Year to Date Trade Ins



supervisor.

6.B.1

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Surplus Inventory Supplemental Report 07/07/17 to 10/13/17

Asset Description Reason Serial Mfg Rcvd Survey Location Original Cost 00002129 BOARD, VISUAL WITH DOORS OBSOLETE N/A NUCRAFT 11/18/98 SCB-147 956.65$ 00003063 DESK, EXECUTIVE OBSOLETE N/A DAR RAN 04/13/98 SCB-151 4,831.13 00008478 COLORIMETER, OXYGEN BOMB DAMAGED 6068 PARR 09/11/90 PEND 2,011.00 00009748 CABINET, VCR/TV OBSOLETE N/A OFS 05/02/95 SCB-147 1,390.93 00011320 THEODOLITE, DIRECTION OBSOLETE 230362 WILD 06/29/79 PEND 4,771.00 00011322 THEODOLITE OBSOLETE 654721 NIKON 11/18/71 PEND 798.00 00011326 THEODOLITE OBSOLETE 654743 NIKON 11/18/71 PEND 798.00 00015895 TELEPROMPTER OBSOLETE 22900 AVD 06/18/03 DW PALLET 9 1,377.80 00016243 AMPLIFIER, STEREO POWER DAMAGED 0994L29380 QSC 02/09/95 DW PALLET 6 827.95 00016965 WORKSTATION, OFFICE OBSOLETE N/A N/A 01/12/99 PEND 2,838.43 00016993 FILE, 4 DRAWER LATERAL OBSOLETE N/A N/A 11/12/01 SCB-151 1,105.58 00017306 WORKSTATION, OFFICE DAMAGED N/A HAN 01/30/03 THROWN OUT 873.05 00017308 WORKSTATION, OFFICE OBSOLETE N/A HAN 01/30/03 SCB-148 873.05 00017316 WORKSTATION, OFFICE OBSOLETE N/A HAN 01/30/03 SCB-148 873.05 00019383 CART, MULTIMEDIA OBSOLETE N/A BRETFORD 06/03/04 PEND 954.00

00019824

TABLE, WET/DRY WITH FACE

CRADLE OBSOLETE 31211

NATURAL

HEALTH 06/30/03

DW LOADING

DOCK 990.00

00020632

PROCESSOR, DIGITAL MULTI

EFFECTS DAMAGED 1000441 DBX 04/06/04 DW PALLET 6 1,599.99 00020926 HEAD, ALIGNMENT DAMAGED N/A HUNTER 03/01/04 DW FLOOR 6,790.00 00022422 PROJECTOR, DATA OBSOLETE G3YA1230 EIKI 06/09/05 DW SHELF 2 15,834.25 00022456 SHELVING, DOUBLE FACE OBSOLETE N/A N/A 09/26/05 PEND 6,102.80 00022457 SHELVING, DOUBLE FACE OBSOLETE N/A N/A 09/26/05 PEND 6,102.80 00022458 SHELVING, DOUBLE FACE OBSOLETE N/A N/A 09/26/05 PEND 6,102.80 00022459 SHELVING, DOUBLE FACE OBSOLETE N/A N/A 09/26/05 PEND 6,102.80 00022460 SHELVING, DOUBLE FACE OBSOLETE N/A N/A 09/26/05 PEND 6,102.80 00022461 SHELVING, DOUBLE FACE OBSOLETE N/A N/A 09/26/05 PEND 6,102.80 00022462 SHELVING, DOUBLE FACE OBSOLETE N/A N/A 09/26/05 PEND 6,102.80 00022463 SHELVING, DOUBLE FACE OBSOLETE N/A N/A 09/26/05 PEND 6,102.80

00023244 TABLET, LCD SYMPODIUM DAMAGED 4LFP00425A

SMART

TECH 05/18/05 DW PALLET 10 1,799.00

00023555 TABLET, LCD SYMPODIUM DAMAGED 5AFP00406A

SMART

TECH 06/21/05 DW PALLET 10 1,799.00

00023556 TABLET, LCD SYMPODIUM DAMAGED 5AFP00075A

SMART

TECH 06/21/05 DW PALLET 10 1,799.00 00023604 WORKSTATION, MULTIMEDIA OBSOLETE N/A BRETFORD 06/30/05 PEND 809.00 00023633 ALIGNER DAMAGED EP8983 HUNTER 06/15/05 DW FLOOR 8,523.00 00024876 COPIER, DIGITAL LASER TRADE IN K8266440193 SAVIN 06/30/06 TRADE IN 2,995.00 00024973 SHELVING UNIT, LIBRARY OBSOLETE N/A N/A 10/31/06 PEND 14,531.64 00025005 SCANNER, DOCUMENT OBSOLETE N/A FUJITSU 12/05/06 DW SHELF 2 1,161.00 00025007 SCANNER, DOCUMENT OBSOLETE FI5220C010458 FUJITSU 12/05/06 DW SHELF 2 1,161.00 00025023 MODULE, NETWORK OBSOLETE CF60417023 AD TRAN 12/12/06 PEND 4,665.00

00026001 CAR, COROLLA AS-23 (YR 2001)

TRANSFER

TO FAC 2T1BR12E31C475923 TOYOTA 02/22/07

TRANSFER TO

FAC 13,866.00

00026515

VAN, 15 PASSENGER PE-06

(121,500) OBSOLETE 1FBSS31LX7DA08241 FORD 10/29/07 DW OUTSIDE 19,999.00 00026902 PROJECTOR, DATA DAMAGED F71005909 HITACHI 03/12/08 DW PALLET 9 1,775.00 00026908 TELEVISION, 46" OBSOLETE 710815700 SHARP 04/24/08 DW PALLET 9 1,695.00 00027400 SCANNER, DOCUMENT OBSOLETE 021727 FUJITSU 03/25/08 DW SHELF 2 1,366.99

00027485 TABLET, LCD SYMPODIUM DAMAGED 7JFP00127

SMART

TECH 05/28/08 DW PALLET 10 1,799.00 00028208 PROJECTOR, DATA OBSOLETE 7Y02258FD NEC 05/09/08 PEND PU 1,055.34 00029154 SCANNER, DOCUMENT OBSOLETE 5459 FUJITSU 11/12/08 DW SHELF 2 868.46 00029156 SCANNER, DOCUMENT OBSOLETE 5504 FUJITSU 11/12/08 DW SHELF 2 868.46 00030041 PROJECTOR, DATA DAMAGED F9AS01474 HITACHI 03/18/09 DW PALLET 10 1,048.26 00030042 PROJECTOR, DATA DAMAGED F9AS01459 HITACHI 03/18/09 DW PALLET 10 1,048.26 00031309 PROJECTOR, DATA DAMAGED 0Z00746FA NEC 03/22/11 DW PALLET 9 759.00 00031460 WORKSTATION, OFFICE OBSOLETE N/A N/A 07/16/09 PEND 2,322.33

00031642 CAR, LE SABRE AS-06 (YR 2002)

TRANSFER

TO FAC 1G4HP54K824110499 BUICK 12/07/09

TRANSFER TO

FAC 6,995.00

00031645 CAR, MALIBU AS-09 (YR 2003)

TRANSFER

TO FAC 1G1ND52J33M707998

CHEVROLE

T 12/07/09

TRANSFER TO

FAC 5,995.00

00031646 CAR, MALIBU AS-10 (YR 2003)

TRANSFER

TO FAC 1G1ND52JX3M707464

CHEVROLE

T 12/07/09

TRANSFER TO

FAC 6,995.00 00031844 CHAIR, 4 SEAT DAMAGED N/A KRUEGER 09/14/10 PEND 1,044.36

00031851 CAR, MALIBU AS-15 (YR 2003)

TRANSFER

TO FAC 1G1ND52JX3M707657

CHEVROLE

T 12/07/09

TRANSFER TO

FAC 6,995.00

00031853

CAR, CROWN VICTORIA AS-17

(YR 2005)

TRANSFER

TO FAC 2FAHP71W95X106486 FORD 12/07/09

TRANSFER TO

FAC 2,999.00 00032305 PROJECTOR, DATA OBSOLETE 0701599FF NEC 01/14/11 PEND 928.50 00032380 WORKSTATION, OFFICE OBSOLETE N/A NATIONAL 04/01/11 SCB 1,772.90 00032895 PROJECTOR, DATA DAMAGED PAKF160500L EPSON 11/30/11 DW PALLET 10 785.32 00032953 COPIER (TRADE IN) TRADE IN V7915701855 LANIER 01/11/12 TRADE IN 7,490.00

Property Records 1

6.B.1.a

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Surplus Inventory Supplemental Report 07/07/17 to 10/13/17

Asset Description Reason Serial Mfg Rcvd Survey Location Original Cost

00032978 TABLET, LCD SYMPODIUM DAMAGED K012DW42A0109

SMART

TECH 02/27/12 DW PALLET 10 1,959.52 00033128 MONITOR,55" LCD INTERACTIVE OBSOLETE BJEE15201118 INFOCUS 05/15/12 PEND PU 5,544.01

00033281 MACHINE, ICE DAMAGED 12071280010539

ICE-O-

MATIC 08/15/12 USE FOR PARTS 1,823.18

00033389 TABLET, LCD SYMPODIUM DAMAGED K012EW17A0077

SMART

TECH 11/07/12 DW PALLET 10 1,662.25

00033399 TABLET, LCD SYMPODIUM DAMAGED K012EW17A0081

SMART

TECH 11/07/12 DW PALLET 10 1,662.25 00034509 TELEVISION, 70" LED DAMAGED 211844817 SHARP 03/25/13 DW FLOOR 2,399.99 00035881 PROJECTOR, DATA DAMAGED SY7FF0570L EPSON 10/02/14 DW PALLET 10 969.00

Total 245,050.28$ Depreciated 245,050.28$

Net Current Value $ -

Property Records 2

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Fiscal Year 2017-2018


(Non-Profit Status Verified and Filed by Finance Dept.)

Date Items

07/06/17 1 Desk

07/14/17 32 Computer Tables, 32 Chairs

07/14/17 25 Chairs

07/14/17

4 File Cabinets, 18 Student Tables, 28 Computer Desks, 40 Chairs, 4 Desks, 1 Bookcase 1 Table

07/17/17 7 Tables, 6 Office Chairs, 5 Computer Tables

07/17/17 1 Sofa, 2 Lounge Chairs, 40 Chairs, 1 Student Desk

07/26/17

Conference Table, 3 Cabinets, 1 File Cabinet, 1 Table, 35 Chairs, 1 Podium

09/21/17 5 Spectrometers, 1 Balance, 2 Desks, 1 Credenza

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(Non-Profit Status Verified and Filed by Finance Dept.)

Organization

PB County School District/ Indian Pines

PB County School District/ John I Leonard

PB County School District

PB County School District/ Forest Hill

PB County School District/ Christa McAuliffe


Tabernacle Learning Center


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Surplus Year to Date Sales & Surplus Year to Date Trade Ins

Date Bar Code Type Sale Type Amount

7/1/2017 24288 Copier Trade In Credit 50.00$

7/1/2017 n/a Copier Trade In Credit 50.00$

7/1/2017 21622, 21639, 21644 Defibrillators Trade In Credit 300.00$

7/1/2017

21624, 21627, 21630,

21633, 21635, 21638 Defibrillators Trade In Credit 600.00$



8/16/2017 Non Asset Transformer GovDeals 1,054.50$

8/16/2017 Non Asset Transformer GovDeals 446.50$

8/21/2017 26590 Utility Truck GovDeals 826.50$

8/23/2017 24719 Band Saw GovDeals 266.00$

8/24/2017 24559 Mail Machine GovDeals 20.00$

8/30/2017 16575 Utility Truck GovDeals 1,330.00$



8/31/2017 n/a Electrical Panels GovDeals 105.45$

9/6/2017

17038 20151 20152

20158 20164 Welders GovDeals 2,216.35$

9/13/2017 20500 Treadmill GovDeals 171.00$

9/20/2017 27148 Mail Machine GovDeals 20.00$

9/20/2017 N/A Piano GovDeals 342.00$


24876 Copier Trade In Credit 50.00$

Total Received for Fully Depreciated Surplus: 9,568.30$

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Subject: Planning and Construction Projects Status Report Dated October 20, 2017

Category: Report

Summary:

Background/Pertinent Facts: This report provides a monthly construction status update

identifying all active planning/design and construction projects district-wide.

All projects are on schedule.

Financial Impact: Not applicable to this report. Impact to construction and maintenance

funding is significant and available upon request.

Strategic Goal(s) Addressed: The College will promote and practice operational efficiencies

in all areas.

Duration of Contract: Not applicable to this report, which is updated weekly for submission

and review by Administration and Business Services.


Attachments:

Planning and Construction Projects Status Report dated Oct. 20, 2017



supervisor.

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1

No. Project Building Type Design Services Design Cost Design Schedule Construction Services Est Const Cost Const Schedule Funding1 Veterans Resource Center CJA 207 REM Williamson Dacar 28,680$ COMPLETE Lebolo Const. 467,000$ Contract PENDING StateAppro2 Elevator Modernizations - Library LL 113 ELEV John W Blatt **$ 55,000 COMPLETE Maverick Unitd Elevator 46,290$ 5/2017-11/2017 DefMain3 Elevator Modernizations - Admin AD 111 ELEV John W Blatt 24,750$ 10/2017-12/2017 TBD (75,000)$ TBD DefMain4 Library Utilization STUDY LL 113 STUDY Harvard Jolly TBD 11/2017-2/2018 N/A N/A N/A Fund 75 Library Restroom Renovation LL 113 REN DHGA 9,700$ COMPLETE Shiff/GORDIAN (173,209)$ Contract PENDING DefMain6 NOC Liebert Replacement ITA 114 HVAC SGM 18,605$ 11/2017-2/2018 GC BID (50,000)$ TBD DefMain7 Resrfc East/South Perimeter Rds SITE SITE Alan Gerwig 26,790$ 10/2017-1/2018 PBCounty Contract (225,000)$ TBD DefMain8 New Chiller 150 Ton CEP 529 HVAC Cape Engineering 48,571$ 10/2017-1/2018 GC BID (435,000)$ 2/2018-5/2018 DefMain9 New Cooling Towers 1 & 2 CM 124 HVAC Cape Engineering 32,028$ COMPLETE Robling (223,000)$ TBD DefMain

10 Weld-X Lab Expansion REM ETD 158 REM JLRD 29,800$ 9/2017-11/2017 GC BID (364,000)$ TBD Fund 711 Bldg ETB 138 - Auto Expansion ETB 138 REM JLRD 22,300$ 9/2017-11/2017 GC BID (118,392)$ TBD Fund 712 Bldg ETA 128- Cosmetology Exp. ETA 128 STUDY Harvard Jolly TBD 11/2017-2/2018 N/A N/A N/A N/A3 HVAC Split System PSA 536 HVAC SGM 4,000$ COMPLETE Precision Air 23,960$ COMPLETE DefMain

14 Gym Façade Renovations PE 102 REN InHouse N/A N/A TBD (185,000)$ TBD Fund 715 Cafeteria Remodeling CF 105 STUDY Zyscovich TBD 11/2017-2/2018 N/A N/A N/A N/A16 DISTRICT Campus Gates STUDY SITE STUDY InHouse N/A COMPLETE N/A N/A (175,000)$ N/A17 Re-ROOF-Facilities 135/235/335 135-335 ROOF Song & Assoc. TBD 12/2017-2/2018 Comp BID (261,800)$ TBD DefMain

Costs shown in parentheses $ (10,000) represent "Estimates"

** Design Costs are for three (3) Elevator Modernization projects on three different campuses include full services from design through closeout

4

No. Project Building Type Design Services Design Cost Design Schedule Construction Services Est Const Cost Const Schedule Funding1 Exterior Door Replacements AA 102 DOOR Robling 15,050$ COMPLETE Lebolo Const. 182,543$ Contract PENDING DefMain2 Elevator Modernizations-Admin. AD 101 ELEV John W Blatt **$ 55,000 COMPLETE Maverick Unitd Elevator 51,185$ 5/2017-11/2017 DefMain3 Bldg BR 106 - Re-ROOF BR 106 ROOF Song & Assoc. 52,500$ COMPLETE Atlas Apex Roofing 282,000$ 11/2017-1/2018 DefMain4 Golf Cart Storage Building NEW NEW Chen Moore 16,000$ COMPLETE Andrea/Carolina Carprts (118,720)$ 4/2017-11/2017 FacOps/DefMain5 Bldg AD 101 - Parking Expansion SITE SITE Alan Gerwig 42,780$ 8/2017-1/2018 TBD (334,963)$ 5/2018-8/2018 Fund 76 Welcome Center/Finance Office AD 101 STUDY ***A/E TBD TBD TBD GC BID TBD TBD Fund 77 Soffit Renovations BR 106 REN Eng. Included Incl N/A Tradesman/DOP 74,331$ COMPLETE DefMain8 DISTRICT Campus Gates STUDY SITE STUDY InHouse N/A COMPLETE N/A (66,000)$ N/A N/A9 SOLAR-X (Expand Solar Array) SITE ELEC TYEC TBD TBD GC BID TBD TBD DefMain

10 Bldg BB111-HVAC Replacement BB 111 HVAC JLRD TBD TBD GC BID TBD TBD DefMain11 Bldg CM103- SwitchgearReplace CM 103 ELEC JLRD TBD TBD GC BID TBD TBD DefMain12 Bldg CM103- HVAC-FanCoils CM 103 HVAC Cape Engineering 19,947$ 10/2017-11/2017 GC BID TBD TBD DefMain

10/20/2017Active Planning & Construction Projects - STATUS REPORT

Lake Worth Campus

Palm Beach Gardens Campus

*SDPBC CoOp Purchase = School District of Palm Beach County "Cooperative Purchasing" Agreement

*** A/E TBD = Selections for Architects on Continuing Services Contracts approved - Harvard Jolly, Song & Zyscovich - Assignments for new projects pending

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No. Project Building Type Design Services Design Cost Design Schedule Construction Services Est Const Cost Const Schedule Funding1 Bldg CM102- HVAC-FanCoils CM 102 HVAC Cape Engineering 19,947$ 10/2017-11/2017 GC BID TBD TBD DefMain2 Exterior Door Replacements CRA-CRB DOOR Robling 15,050$ COMPLETE Uddin Construction 108,942$ Contract PENDING DefMain3 TEC Welding Lab Expansion REM TEC 105 REM Cape Engineering 23,755$ 9/2017-1/2018 GC BID (396,000)$ TBD Fund 74 Science Wet Lab REN Study CRA 100 REM InHouse/Cape TBD TBD Uddin Construction TBD Contract PENDING Fund 75 Security Office Renovations CRA 100 REN InHouse N/A COMPLETE Uddin Construction TBD Contract PENDING Safety/Security6 Bldg TEC 105-Office STUDY TEC 105 STUDY InHouse N/A 10/2017-11/2017 N/A N/A N/A N/A7 Cosmetology Renovation TEC 105 REN InHouse N/A COMPLETE Andrea/InHouse Subs (34,850)$ COMPLETE Fund 78 DISTRICT Campus Gates STUDY SITE STUDY InHouse N/A COMPLETE N/A (11,000)$ N/A N/A


9

No. Project Building Type Design Services Design Cost Design Schedule Construction Services Est Const Cost Const Schedule Funding1 Elevator Modernizations-CA/CB CA 101 ELEV John W Blatt **$ 55,000 COMPLETE Maverick Unitd Elevator 65,980$ COMPLETE DefMain2 CB Courtyard CB 100 SITE InHouse N/A COMPLETE InHouse (6,000)$ 5/2017-11/2017 FacOps3 Faculty Training Lab AD 102 REM Song & Assoc. TBD TBD TBD (148,677)$ TBD Fund 74 Wellness Center Expansion BT 104 REM Song & Assoc. TBD TBD TBD (172,420)$ TBD Fund 75 Room CB 201 Remodel wall CB 100 REM InHouse N/A 9/2017-10-2017 TBD TBD TBD Def Main6 DISTRICT Campus Gates STUDY SITE STUDY InHouse TBD COMPLETE N/A (50,000)$ N/A N/A7 Bldg BT 104 - Re-ROOF BT 104 ROOF Song & Assoc. TBD TBD Comp BID (550,000)$ TBD DefMain


10

No. Project Building Type Design Services Design Cost Design Schedule Construction Services Est Const Cost Const Schedule Funding1 SITE-Fountain & EV Parking SITE ELEC JLRD 3,200$ COMPLETE Diversified 27,800$ 10/2017-11/2017 Fund 72 NEW-Dental & Medical Tech Bldg 102 NEW Pending RFQ for A/E TBD 12/2017-6/2018 RFQ for CM 20,000,000$ TBD PECO-Fund 7

Boca Raton Campus

Active Planning & Construction Projects - STATUS REPORT 10/20/2017

Loxahatchee Groves Campus

Belle Glade Center

*SDPBC CoOp Purchase = School District of Palm Beach County "Cooperative Purchasing" Agreement



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Subject: Financial Review and Analysis for Three Months Ending September 30,

2017

Category: Report

Summary:

Background/Pertinent Facts: After the end of the first quarter of the fiscal year the College is on

budget.

Financial Impact: None

Strategic Goal(s) Addressed:

Duration of Contract: NA


Attachments:

DBOT-2017-11-14-Info-Item-Financial Review & Analysis



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Palm Beach State CollegeBudget Analysis

For the Three Months Ending September 30, 2017

2017/182016/17 2017/18 2017/18 2017/18 % Current Fiscal Year EndActual Orig Budget Adjusted Budget Crnt Actual To Budget Projections

Revenues:

Student Fees 61,271,215 61,372,404 61,372,404 25,684,764 42% 61,372,404 Dual Enrollment Fees 1,400,662 1,400,000 1,400,000 - 0% 1,400,000

State Government

CCPF 45,098,243 46,228,686 46,228,686 11,557,172 25% 46,228,686 Lottery 13,733,434 11,596,479 11,596,479 - 0% 11,596,479 Performance Funding 2,982,498 4,105,122 4,105,122 1,026,279 25% 4,105,122 Other 550,792 - - 5,965 0% 250,000

Total State Government 62,364,967 61,930,287 61,930,287 12,589,416 20% 62,180,287

Federal Government 373,874 400,000 400,000 35,700 9% 400,000

Private Grants/Contracts 135,064 200,000 200,000 28,168 14% 200,000 -

Sales & Services 1,730,535 2,607,000 2,607,000 286,682 11% 2,607,000

Interest 420,904 500,000 500,000 131,154 26% 500,000

Other Revenues 458,609 1,000,000 1,000,000 204,165 20% 1,000,000

Non-Revenue Receipts 84,465 370,596 370,596 5,671 2% 370,596

Total Revenues: 128,240,295 129,780,287 129,780,287 38,965,720 130,030,287

Expenditures:

SalariesFT Wages - Faculty 18,791,413 20,618,070 20,618,070 4,723,365 23% 20,618,070 FT Wages PSAV Instructors 1,212,538 1,288,914 1,288,914 359,571 28% 1,288,914 FT Wages - Non Faculty 33,129,392 36,099,391 36,099,391 9,605,039 27% 36,099,391 FT Wages - Other 5,941,618 5,941,618 5,941,618 1,407,608 24% 5,941,618 PT Wages - Instruction 13,518,697 13,518,650 13,518,650 2,878,684 21% 13,518,650 PT Wages - Non Instruction 6,790,014 6,890,014 6,890,014 1,717,816 25% 6,890,014 Fringe Benefits 17,519,475 18,345,001 18,345,001 4,020,343 22% 18,345,001 Comp Absences/Contg - 500,000 500,000 - 0% 500,000

- Total Salaries 96,903,147 103,201,658 103,201,658 24,712,426 24% 103,201,658

Current ExpensesTravel 548,574 670,900 670,900 93,408 14% 478,692 Freight & Postage 88,797 198,828 198,828 27,814 14% 203,108 Telecommunications 178,294 246,565 246,565 62,273 25% 214,490 Printing 312,085 329,398 329,398 34,279 10% 269,518 Repairs & Maintenance 2,093,499 2,277,269 2,277,269 821,726 36% 2,255,918 Rentals 1,341,951 214,107 214,107 15,569 7% 164,620 Insurance 911,395 1,537,299 1,537,299 45,085 3% 1,515,284 Utilities 2,578,691 3,618,605 3,618,605 733,562 20% 3,338,720 Other Services 5,614,772 6,996,272 6,996,272 1,267,170 18% 7,063,849 Professional Fees 1,802,191 1,860,511 1,860,511 378,771 20% 1,904,861 Educ/Office Supplies 2,186,079 2,461,333 2,461,333 314,236 13% 2,340,183 Data Software 907,015 965,592 965,592 473,401 49% 1,232,091 Maintenance Supplies 621,921 652,411 652,411 111,860 17% 667,310 Other Materials & Supplies 446,455 670,484 670,484 98,996 15% 513,945 Library Resources 738,780 793,634 793,634 142,789 18% 734,760 Other Expenses 153,696 56,800 56,800 2,068 4% 642,780 Non-Fundable Fee Waivers 2,936,363 2,208,000 2,208,000 1,444,626 2,207,500 Contingency - 340,000 340,000 - 0% 306,000 Transfers 680,621 680,621 680,621 680,621 100% 725,000

Total Current Expenses 24,141,179 26,778,629 26,778,629 6,748,254 25% 26,778,629 Encumbered 8,134,772

Total Equipment 2,466,916 2,000,000 2,000,000 519,328 26% 2,000,000 Encumbered - 531,863

Total Expenditures: 123,511,242 131,980,287 131,980,287 40,646,643 31% 131,980,287

1580 11/7/2017

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Subject: First Reading of the Amended District Board of Trustees Policy 6Hx-18-

5.20, Nondiscrimination Policy

Category: Policy

Summary:

Background/Pertinent Facts: The current Board Policy #6Hx-18-5.20, Nondiscrimination

Policy, is being recommended for amendment to incorporate pregnancy as a protected class,

based on Florida Statute 760.10 and to include contact information as required by the Office of

Civil Rights Notice of Non-Discrimination.

Financial Impact: N/A

Strategic Goal(s) Addressed: The College will foster ethical standards and practices within

the College and the community it serves.

Duration of Contract: N/A


Attachments:

5 20NondiscriminationPolicy

F.S. Chapter 760

nondisc



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Palm Beach State College Board Policy

TITLE

Nondiscrimination Policy NUMBER

6Hx-18-5.20

LEGAL

AUTHORITY 1001.64 FS, 1001.65 FS, 1004.65 FS,

1012.855 FS, The Americans with

Disabilities Amendment Act of 2008

(ADAA), Genetic Information Non-

Discrimination Act of 2008, 760.10 FS,

Office of Civil Rights Notice of Non-

Discrimination of 2010

PAGE

1 of 1

DATE

ADOPTED/AMENDED

Formerly P054.00; Readopted 2/27/1975;

Amended 07/26/1979, 03/19/1986,

01/11/1995, 06/19/2001, 02/12/2002,

05/12/2009, 03/13/2012, 11/14/2017

I. Statement of Nondiscrimination:

Palm Beach State College is an equal access equal opportunity institution. The College

complies with all state and federal laws granting rights to applicants for employment or

admission to the College, employees, and students.

II. Scope of Policy:

The College prohibits unlawful discrimination on the basis of race, color, creed, ethnicity,

national origin, gender, sexual orientation, age, religion, marital status, veteran status,

disability, or genetic information, or pregnancy status in any of its employment, or

educational programs or activities.

Harassment of any kind, including sexual harassment, is prohibited.

III. Procedures:

The complaint procedures as outlined in the Sexual Harassment Policy and Complaint

Procedure for Sexual Harassment and other types of Harassment or Discrimination (6Hx-

18-5.86) are applicable to employee and student complaints of sexual harassment as well

as any other form of harassment or discrimination. These procedures are also applicable

to applicants for employment.

If a student believes that he or she has been subjected to discrimination during the

process for admission to the College, the student may file a written complaint to the

District College Registrar.

IV. Prevention:

The College website and various internal and external College publications provide

notification of the Nondiscrimination Policy to students, applicants, employees and the

general public. Information regarding the Nondiscrimination Policy may be obtained

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from the Assistant to the President for Equity Programs or the Executive Director of

Human Resources.

The persons listed below coordinate compliance with the nondiscrimination policy.

Equity Officer/ADA Assistant Director, Human Resources, Equity Officer

4200 Congress Ave., Lake Worth, FL 33461

(561) 868-3111

Human Resources Executive Director, Human Resources


(561) 868-3130

Admissions College Registrar


(561) 868-3532

Student Disability

Support

Services/Access

Student Development Dean


(561) 868-3375

Facilities Access Facilities Director


(561) 868-3480

Title IX Coordinator Student Life Director


(561) 868-3842

For further information on the notice of non-discrimination, visit

http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone

number of the office that serves your area, or call (800) 421-3481.

DRAFT

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http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm

Select Year: 2017 Go

The 2017 Florida Statutes

Title XLIVCIVIL

RIGHTS

Chapter 760DISCRIMINATION IN THE TREATMENT OF PERSONS;

MINORITY REPRESENTATION

View Entire Chapter

760.10 Unlawful employment practices.—(1) It is an unlawful employment practice for an employer:(a) To discharge or to fail or refuse to hire any individual, or otherwise to discriminate against any

individual with respect to compensation, terms, conditions, or privileges of employment, because of such individual’s race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(b) To limit, segregate, or classify employees or applicants for employment in any way which would

deprive or tend to deprive any individual of employment opportunities, or adversely affect any individual’s status as an employee, because of such individual’s race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(2) It is an unlawful employment practice for an employment agency to fail or refuse to refer for

employment, or otherwise to discriminate against, any individual because of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status or to classify or refer for employment any individual on the basis of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(3) It is an unlawful employment practice for a labor organization:(a) To exclude or to expel from its membership, or otherwise to discriminate against, any individual

because of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.(b) To limit, segregate, or classify its membership or applicants for membership, or to classify or fail

or refuse to refer for employment any individual, in any way that would deprive or tend to deprive any individual of employment opportunities, or adversely affect any individual’s status as an employee or as an applicant for employment, because of such individual’s race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(c) To cause or attempt to cause an employer to discriminate against an individual in violation of

this section.(4) It is an unlawful employment practice for any employer, labor organization, or joint labor-

management committee controlling apprenticeship or other training or retraining, including on-the-job training programs, to discriminate against any individual because of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status in admission to, or employment in, any program established to provide apprenticeship or other training.

(5) Whenever, in order to engage in a profession, occupation, or trade, it is required that a person

receive a license, certification, or other credential, become a member or an associate of any club, association, or other organization, or pass any examination, it is an unlawful employment practice for any person to discriminate against any other person seeking such license, certification, or other credential, seeking to become a member or associate of such club, association, or other organization, or

Page 1 of 3Statutes & Constitution :View Statutes : Online Sunshine

10/24/2017http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_Strin...

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seeking to take or pass such examination, because of such other person’s race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(6) It is an unlawful employment practice for an employer, labor organization, employment agency,

or joint labor-management committee to print, or cause to be printed or published, any notice or advertisement relating to employment, membership, classification, referral for employment, or apprenticeship or other training, indicating any preference, limitation, specification, or discrimination, based on race, color, religion, sex, pregnancy, national origin, age, absence of handicap, or marital status.

(7) It is an unlawful employment practice for an employer, an employment agency, a joint labor-

management committee, or a labor organization to discriminate against any person because that person has opposed any practice which is an unlawful employment practice under this section, or because that person has made a charge, testified, assisted, or participated in any manner in an investigation, proceeding, or hearing under this section.

(8) Notwithstanding any other provision of this section, it is not an unlawful employment practice

under ss. 760.01-760.10 for an employer, employment agency, labor organization, or joint labor-management committee to:

(a) Take or fail to take any action on the basis of religion, sex, pregnancy, national origin, age,

handicap, or marital status in those certain instances in which religion, sex, condition of pregnancy, national origin, age, absence of a particular handicap, or marital status is a bona fide occupational qualification reasonably necessary for the performance of the particular employment to which such action or inaction is related.

(b) Observe the terms of a bona fide seniority system, a bona fide employee benefit plan such as a

retirement, pension, or insurance plan, or a system which measures earnings by quantity or quality of production, which is not designed, intended, or used to evade the purposes of ss. 760.01-760.10. However, no such employee benefit plan or system which measures earnings shall excuse the failure to hire, and no such seniority system, employee benefit plan, or system which measures earnings shall excuse the involuntary retirement of, any individual on the basis of any factor not related to the ability of such individual to perform the particular employment for which such individual has applied or in which such individual is engaged. This subsection shall not be construed to make unlawful the rejection or termination of employment when the individual applicant or employee has failed to meet bona fide requirements for the job or position sought or held or to require any changes in any bona fide retirement or pension programs or existing collective bargaining agreements during the life of the contract, or for 2 years after October 1, 1981, whichever occurs first, nor shall this act preclude such physical and medical examinations of applicants and employees as an employer may require of applicants and employees to determine fitness for the job or position sought or held.

(c) Take or fail to take any action on the basis of age, pursuant to law or regulation governing any

employment or training program designed to benefit persons of a particular age group.(d) Take or fail to take any action on the basis of marital status if that status is prohibited under its

antinepotism policy.(9) This section shall not apply to any religious corporation, association, educational institution, or

society which conditions opportunities in the area of employment or public accommodation to members of that religious corporation, association, educational institution, or society or to persons who subscribe to its tenets or beliefs. This section shall not prohibit a religious corporation, association, educational institution, or society from giving preference in employment to individuals of a particular religion to



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perform work connected with the carrying on by such corporations, associations, educational institutions, or societies of its various activities.

(10) Each employer, employment agency, and labor organization shall post and keep posted in

conspicuous places upon its premises a notice provided by the commission setting forth such information as the commission deems appropriate to effectuate the purposes of ss. 760.01-760.10.

History.—s. 6, ch. 77-341; s. 2, ch. 78-49; s. 5, ch. 79-400; s. 1, ch. 81-109; s. 7, ch. 92-177; ss. 2, 4, ch. 92-282; s. 6, ch. 2015-68.

Note.—Former ss. 13.261, 23.167.

Copyright © 1995-2017 The Florida Legislature • Privacy Statement • Contact Us



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Introduction

The Department of Education’s (ED) Office for Civil Rights (OCR) enforces several

statutes that protect the rights of beneficiaries in programs or activities that receive financial assistance from ED. These laws prohibit discrimination on the basis of race, color, and national origin (Title VI of the Civil Rights Act of 1964), sex (Title IX of the Education Amendments of 1972), disability (Section 504 of the Rehabilitation Act of 1973), and age (Age Discrimination Act of 1975). OCR also has enforcement responsibilities under Title II of the Americans with Disabilities Act, which prohibits state and local governments from discriminating on the basis of disability. In addition, OCR enforces the Boy Scouts of America Equal Access Act, which addresses equal access to meet on school premises or in school facilities for the Boy Scouts of America and other designated youth groups.

This fact sheet explains the requirements for schools, colleges, and state and local governments that receive federal funds to issue notices of non-discrimination, clarifies the information that they should include in their non-discrimination notices, and provides a sample notice of non-discrimination. This fact sheet is designed to assist education institutions in establishing a notice of non-discrimination that meets the requirements of the applicable regulations.

Notice of Non-discrimination Requirements

The regulations implementing Title VI, Title IX, Section 504, the Age Discrimination Act, and the Boy Scouts Act contain requirements

for recipients to issue notices of non-discrimination. (See 34 C.F.R. Sections 100.6(d), 106.9, 104.8, 110.25, and 108.9, respectively.) The Title II regulation also contains a notice requirement that applies to all entities of state or local government, whether or not they receive federal financial assistance. (See 28 C.F.R. Section 35.106.)

These regulations require that recipients notify students, parents and others that they do not discriminate on the basis of race, color, national origin, sex, disability, and age, and, if applicable, that they provide equal access to the Boy Scouts of America and other designated youth groups. However, these regulations contain minor differences relating to the required content of recipient notices of non-discrimination and the methods used to publish them.

The Title VI regulation requires schools and colleges to notify students and others of the regulatory provisions in a manner that a responsible ED official would find necessary to tell students of their protections against discrimination under the statute and regulation.

The Boy Scouts Act regulation incorporates the Title VI regulatory provision concerning notice of non-discrimination. Public elementary and secondary schools and local and state educational agencies that receive funds made available through ED must make available information regarding the provisions of the Boy Scouts Act. This information must be made available in a manner that a responsible ED official would find necessary to inform people of the protections provided under the Boy Scouts Act and its regulation. Entities other than public elementary and secondary schools

and local and state educational agencies that receive funds made available through ED need not provide this notice, as the Boy Scouts Act does not apply to them.

The Title IX and the Section 504 regulations both contain more detailed requirements that specify the information that must be included in a notice of non-discrimination. These regulations also require recipients to designate at least one employee to coordinate efforts to comply with and carry out responsibilities.

The Title IX regulation requires schools and colleges to implement specific and continuing steps to inform students and others of the protections against discrimination on the basis of sex. The notification must state that the requirement of non-discrimination in educational programs and activities extends to employment and admission. It also must say that questions about Title IX may be referred to the employee designated to coordinate Title IX compliance or to the assistant secretary for civil rights. Schools are required to include the name, address, and telephone number of the designated coordinator in their notifications.

The Section 504 regulation requires that schools and colleges employing 15 or more persons implement appropriate, continuing steps to notify students and others that the school does not discriminate on the basis of disability in violation of the statute and regulation. The notification must state, where appropriate, that the school or college does not discriminate in admission, treatment, or access to its programs or activities. The notification also must state that the school or college does not discriminate in employment in its programs or activities. The employee designated to

coordinate compliance with the Section 504 regulation must be identified in the notification.

The Title II regulation requires that a public entity generally make information regarding the provisions of Title II available to applicants, participants and other interested persons in such a manner as the head of the entity finds necessary to apprise such persons of the protections against discrimination under the Americans with Disabilities Act. The regulation implementing the Age Discrimination Act requires a school or college to notify its students and applicants, in a continuing manner, of information regarding the provisions of the act and these regulations. The notice must identify the compliance coordinator by name or title, address, and telephone number.

Methods of NotificationIn accordance with the Title IX and Section

504 regulations, notification may include posting information notices, publishing in local newspapers, publishing in newspapers and magazines operated by the school or its students, publishing in alumnae or alumni newspapers or magazines, or distributing memoranda or other written communications to students and employees. In addition, recipients are required to include a statement of nondiscriminatory policy in any bulletins, announcements, publications, catalogs, application forms, or other recruitment materials that are made available to participants, students, applicants, or employees. As noted in the pertinent Section 504 regulatory provision, schools may meet this requirement either by including appropriate inserts in existing materials and publications

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U.S. Department of Education Office for Civil Rights

Washington, DC 20202-1100

Notice of NON-DISCRIMINATION

or by revising and reprinting the materials and publications.

Neither the Title VI regulation, the Boy Scouts Act regulation, the Age Discrimination Act regulation, nor the Title II regulation specifies the methods to be used by recipients in publishing notices of non-discrimination.

Combined RequirementsOCR recognizes the variations among the

regulations governing notice requirements and understands that schools and colleges may wish to use one statement to comply with all requirements of the regulations implementing Title VI, Title IX, Section 504, the Age Discrimination Act, and, if applicable, the Boy Scouts Act. Public institutions also may wish to include Title II of the Americans with Disabilities Act in their statement. OCR encourages one combined notice for the regulations.

A combined non-discrimination notice should contain two basic elements: (1) a statement of non-discrimination that specifies the basis for non-discrimination; and (2) identification by name or title, address, and telephone number of the employee or employees responsible for coordinating the compliance efforts.

The regulations do not require that a recipient identify the pertinent regulations by title. Please see the sample notice at the end of this pamphlet.

The Title IX regulation requires a recipient to provide the name of the person responsible for its compliance effort in addition to the address and telephone number where that person may be contacted. However, because OCR recognizes that the inclusion of a person’s name

in a non-discrimination notice may result in an overly burdensome requirement to republish the notice if a person leaves the coordinator position, it is acceptable for a recipient to identify its coordinator only through a position title.

The Section 504 regulation does not require a recipient to include the address or telephone number of the responsible employee assigned to coordinate its compliance efforts. However, OCR considers that identifying the responsible employee without information on how to contact that person does not constitute an effective notice. An acceptable non-discrimination notice should provide information on how to contact the responsible employee.

Compliance with the notification requirements of Section 504 will also generally satisfy the notification requirements of Title II for state and local governments.

Although the Section 504 and Title IX regulations state that schools and colleges, where appropriate, shall specify non-discrimination in the areas of admission and employment, a general statement indicating non-discrimination in all programs is acceptable.

The Title IX regulation indicates that inquiries concerning the application of the Title IX regulation may be referred to the coordinator or to the assistant secretary for civil rights. An acceptable notice may include the names and titles of either one or both individuals.

However, since the Section 504 regulation requires identification of a coordinator, a combined non-discrimination notice should

include the name and/or title of the responsible employee. If a recipient designates two different people to coordinate compliance with Section 504 and Title IX, both names or titles should be included in the notice.

Sample Notice of Non-discriminationThe following sample notice of non-

discrimination meets the minimum requirements of the regulations enforced by OCR:

The (Name of Recipient) does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.1 The following person has been designated to handle inquiries regarding the non-discrimination policies:Name and/or Title Address Telephone No.Name and/or Title2 Address Telephone No.

For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.

1 Only public elementary or secondary schools or local or state educational agencies that receive funds made available through the Department of Education should include the words “and provides equal access to the Boy Scouts and other designated youth groups.”2 For use when more than one official has been designated to coordinate civil rights compliance.

August 2010

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5.86, Harassment Policy Including Sexual Harassment and Complaint

Procedures for All Types of Harassment or Discrimination.

Category: Policy

Summary:

Background/Pertinent Facts: The current Board Policy #6Hx-18-5.86, Harassment Policy

Including Sexual Harassment and Complaint Procedures for all Types of Harassment or

Discrimination, is being recommended for the following changes:

Change policy name to Harassment, Sexual Harassment, Discrimination and Retaliation;

and

Amendment to incorporate pregnancy as a protected class based on Florida Statute

760.10; and

Include procedures for reporting.






Attachments:

5 86HarassmentPolicyAmendchg-Revision

F.S. Chapter 760

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supervisor.

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TITLE Harassment, Sexual Harassment,

Discrimination, and Retaliation

Harassment Policy Including Sexual

Harassment and Complaint Procedures for

all Types of Harassment or

Discrimination

NUMBER

6Hx–18–5.86

LEGAL

AUTHORITY

1001.64 FS, 1001.65 FS, The Americans

with Disabilitiment Act of 2008 (ADAA),

Genetic Information Non-Discrimination

Act of 2008, Title VII of the 1964 Civil

Rights Act for employees as amended by

the Equal Employment Opportunity Act

of 1973, Title IX of the Education

Amendments of 1972 for students, 760.10

FS

PAGE

1 of 5

DATE

ADOPTED/AMENDED

Adopted 5/9/2000; Amended 06/19/2001,

03/12/2002, 05/12/2009, 03/13/2012,

11/14/2017

Amendments to

this policy

supersedes all

policies.

I. Statement of Harassment Policy: Policy Statement

Palm Beach State College is committed to an academic and working environment free

from harassment, sexual harassment, discrimination, and retaliation. Referred to

collectively and further defined below, Harassment, sexual harassment, discrimination, or

retaliation, of any nature is prohibited whether based on an individual’s race, color, creed,

ethnicity, national origin, gender, sexual orientation, age, religion, marital status, veteran

status, disability, or genetic information threatens the legitimate expectation of all

members of the College community, that the campus environment will be conducive to

work or study. Specifically, sexual harassment is a form of sex discrimination, which is

in violation of Title VII of the 1964 Civil Rights Act for employees as amended by the

Equal Employment Opportunity Act of 1973, Florida Civil Rights Act, and under Title

IX of the Education Amendments of 1972 for students. Discrimination is prohibited and

in violation of these laws and College policy. Preventing harassment, sexual harassment,

discrimination, and retaliation is the responsibility of the entire College. It is contrary to

the College policy for any individual to engage in retaliatory action against a person who

files a harassment, sexual harassment, and/or discrimination complaint. Accordingly,

Palm Beach State College encourages all employees and students who believe they are

being subjected to harassment, sexual harassment, discrimination, or retaliation to follow

the outlined complaint procedures. The College will take prompt disciplinary action

against individuals, including third parties, at any locations who engage in actions that

violate this policy. The college will comply with all said laws in the legal authority

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Harassment, Sexual Harassment, Discrimination, and Retaliation

Harassment Policy Including Sexual Harassment and Complaint Procedures for all

Types of Harassment or Discrimination

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section of this policy, investigation, review and disposition of matters involving students

to include compliance with Title IX.

II. Scope of Policy:

This policy applies to all full-time, part-time and temporary employees, administrators,

faculty, staff, students, applicants for employment, applicants for student admission,

volunteers, and contractors, or and visitors. Student matters will be resolved in

compliance with the law and the Student Code of Conduct.

III. Definitions:

Harassment is defined as any unwelcome conduct or request for favors verbal or physical

conduct or any action based on an individual’s race, color, creed, ethnicity, national

origin, gender, sexual orientation, age, religion, marital status, veteran status, disability,

or genetic information, or pregnancy status that adversely affects an individual’s

educational or employment opportunities.

Harassment may include, but is not limited to, repeated remarks of a demeaning nature,

implied or explicit threats, slurs, innuendoes or gestures, demeaning jokes, stories,

pictures, objects or activities directed at an individual based on any of the above

categories or groups.

Sexual harassment is defined to be any unwelcome conduct of a sexual nature. It includes

sexual advances, requests for sexual favors, or other verbal, non-verbal, or physical

conduct of a sexual nature, when. This includes, but not limited to:

1. Submission to such conduct is made either explicitly or implicitly a term or condition

of an individual’s employment or a student’s status in a course, program, or activity;

2. Submission to, or rejection of such conduct by an employee is used as a basis for

employment decisions affecting the individual. In the case of a student, it is used as a

basis for academic or other decisions affecting a student; or,

3. Such conduct has the purpose or effect of unreasonably interfering with the

individual’s employment (or the student’s educational experience) by creating an

intimidating, hostile, or offensive environment.

Sexual harassment may occur within any relationship. It may occur between

supervisor and employee or instructor and student; it may be directed by students

towards a student, faculty or staff. It may occur among peers. It may occur where no

relationship exists between the parties other than being co-employees or co-students.

Sexual harassment may occur between persons of the same or different genders.

Discrimination is defined as treating any member of the College community different

from the way others are treated based on race, color, creed, ethnicity, national origin,

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gender, sexual orientation, age, religion, marital status, veteran status, disability or

genetic information, or pregnancy status without lawful justification.

Retaliation is defined as unlawful adverse or negative action taken against the person

who makes or supports a complaint of harassment or discrimination.

IV. Examples of Prohibited Conduct:

Examples of prohibited conduct related to sexual harassment, as defined above, may

include, but are not limited to, the following:

1. Direct or implied threats that submission to sexual advances will be a condition of

employment, work status, promotion, grades or letters of recommendation;

2. Unwelcome physical contact, including unnecessary touching, patting, hugging or

brushing against a person’s body;

3. Unwanted flirtations or advances of a sexual nature;

4. Inappropriate or unwelcome sexual remarks about a person’s clothing, body or sexual

relations;

5. The display in the workplace or classroom of sexually suggestive objects, pictures,

posters or cartoons which are without defensible educational purpose;

6. Inappropriate or unwelcome conversation of a sexual nature or similar jokes and

stories; and

7. Sexual assault.

Examples of harassment, as defined above, other than sexual harassment, may include,

but are not limited to the following:

1. A disparity of treatment in the recruitment and hiring process.

2. A disparity of treatment to an individual or group, in the reassignment, termination,

layoff, recall, leave of absence, salary, and other economic benefits that result in a

significant change in employment status.

V. Reporting and Complaint Procedures for Sexual Harassment or any other types of

Harassment, or Discrimination or Retaliation:

If an employee or a student feels that he/she has been the subject of sexual harassment or

any other type of harassment, or discrimination and retaliation, the employee or the

student must report the incident within 60 days to the Executive Director of Human

Resources or Assistant to the President for Equity Programs. If a faculty or staff member

is informed by a student of a situation involving a student(s) and employee of the College

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that could possibly be considered sexual harassment or any other type of harassment, or

discrimination and retaliation, the employee has a duty to inform the Executive Director

of Human Resources or the Assistant to the President for Equity Programs, who will take

prompt action to investigate the complaint. In no case will a complainant be required to

personally report such behavior to the person accused of the misconduct.

Sexual harassment or any other types of harassment or discrimination involving only

students shall be investigated by the Vice President of Student Services Campus Dean of

Students or designee. The procedures for student on student complaints are listed in the

Student Handbook.

VI. Reporting:

1. Palm Beach State College requires any person who believes that he or she has been

subjected to sexual harassment or any other type of harassment or discrimination to

report within 60 days the incident to the Executive Director of Human Resources or

Assistant to the President for Equity Programs.

2. When a supervisor or faculty member receives a complaint of harassment or

discrimination, of this nature, he/she shall immediately inform advise the complainant

of the harassment that he/she must to notify the Executive Director of Human

Resources or Assistant to the President for Equity Programs. The Ssupervisor or

faculty member shall also notify the Executive Director of Human Resources or

Assistant to the President for Equity Programs of the complaint. Failure to notify the

Executive Director of Human Resources or the Assistant to the President for Equity

Programs of suspected sexual harassment or any other type of harassment or

discrimination is a violation of this policy.

VII. VI. Complaint Investigation:

1. In order to initiate the investigation process, the complainant may provide written

details of the conduct that is the subject of the complaint on the official harassment,

discrimination or retaliation complaint form or relay the information to the Executive

Director of Human Resources or Assistant to the President of Equity Programs who

will reduce the information to writing which must be reviewed and signed by the

complainant. The complainant shall complete the Harassment, Sexual Harassment,

Discrimination, and Retaliation Complaint Form. Complaints will be investigated by

the Executive Director of Human Resources, the Assistant to the President for Equity

Programs or designee. To the extent possible, complaints will remain confidential and

information about them will be provided only to those persons who need to know in

order to achieve a timely resolution of the complaint. Similarly, both the complainant

and accused party shall be treated respectfully and with sensitivity at all times.

Complaints involving only students shall be investigated by the Vice President of

Student Services or designee.

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2. The Executive Director of Human Resources, Assistant to the President for Equity

Programs or designee will interview the accused employee regarding the nature of the

complaint and will provide the accused employee with a copy of the complainant’s

written complaint within 15 working days. If so desired, the accused employee may

have five (5) working days to respond in writing to the complaint.

3. Any persons reasonably thought to have significant information relevant to the

complaint shall be interviewed and such interviews shall be appropriately

documented. It is expected that employees would cooperate in providing requested

information and refusal to do so will result in termination of employment. Other

acceptable methods for gathering information include, but are not limited to, visual

inspection of offensive materials and follow-up interviews as necessary.

4. The investigation of a complaint will be concluded as soon as possible after receipt of

the written complaint. Investigations exceeding 30 days shall be reviewed by the

Executive Director of Human Resources or the Assistant to the President for Equity

Programs, and justification for the delay will be documented.

5. Upon completion of the investigation, the Executive Director of Human Resources or

the Assistant to the President for Equity Programs or designee will prepare a written

report of the investigation. The report shall include: a summary of the findings, a

recommendation as to whether disciplinary action should or should not be pursued

against the accused individual; a proposed disciplinary penalty, and the basis for the

recommended action. a summary of the complaint; the findings of the investigation; a

determination as to whether a violation of College policy was found; and a

recommendation of disposition.

6. If either the complainant or the accused party disagrees with the determination, an

appeal may be made to the College President within 15 working days of receipt of the

written report. The College President shall review all such appeals and has discretion

to further investigate the matter. The President shall issue a decision within 30 days

of receiving the request. The determination of the College President shall be the final

step of the internal review procedure. Any discipline administered for full-time

faculty shall be subject to the grievance and arbitration procedures as outlined in the

faculty union contract.

VIII.VII.Confidentiality:

Confidentiality shall be maintained to the greatest extent possible within the law and the

requirements for conducting appropriate investigations.

IX.VIII.Retaliation:

Retaliation against individuals who have filed a charge or participated in an investigation

or opposed any unlawful practice is prohibited and will subject the person who retaliates

to disciplinary action, up to and including termination of employment.

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X. IX. False or Malicious Complaints:

Complainants found to have been dishonest in making the allegations or to have made

them maliciously are subject to disciplinary action, up to and including termination of

employment.

XI. X. Prevention:

Palm Beach State College further recognizes that prevention is the best tool for the

elimination of sexual harassment and any types of harassment or discrimination.

Therefore, the College will take necessary steps to prevent and eliminate all forms of

harassment or discrimination including, but not limited to:

1. Publishing this policy for present, or future employees, and students.

2. Ensuring that training on the prevention of harassment or discrimination is

established and offered to College employees.

3. Publishing harassment or discrimination materials where appropriate.

4. Including an explanation of the College’s harassment policy including sexual

harassment during student and employee orientation.

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Select Year: 2017 Go

The 2017 Florida Statutes

Title XLIVCIVIL

RIGHTS

Chapter 760DISCRIMINATION IN THE TREATMENT OF PERSONS;

MINORITY REPRESENTATION

View Entire Chapter

760.10 Unlawful employment practices.—(1) It is an unlawful employment practice for an employer:(a) To discharge or to fail or refuse to hire any individual, or otherwise to discriminate against any

individual with respect to compensation, terms, conditions, or privileges of employment, because of such individual’s race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(b) To limit, segregate, or classify employees or applicants for employment in any way which would

deprive or tend to deprive any individual of employment opportunities, or adversely affect any individual’s status as an employee, because of such individual’s race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(2) It is an unlawful employment practice for an employment agency to fail or refuse to refer for

employment, or otherwise to discriminate against, any individual because of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status or to classify or refer for employment any individual on the basis of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(3) It is an unlawful employment practice for a labor organization:(a) To exclude or to expel from its membership, or otherwise to discriminate against, any individual

because of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.(b) To limit, segregate, or classify its membership or applicants for membership, or to classify or fail

or refuse to refer for employment any individual, in any way that would deprive or tend to deprive any individual of employment opportunities, or adversely affect any individual’s status as an employee or as an applicant for employment, because of such individual’s race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(c) To cause or attempt to cause an employer to discriminate against an individual in violation of

this section.(4) It is an unlawful employment practice for any employer, labor organization, or joint labor-

management committee controlling apprenticeship or other training or retraining, including on-the-job training programs, to discriminate against any individual because of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status in admission to, or employment in, any program established to provide apprenticeship or other training.

(5) Whenever, in order to engage in a profession, occupation, or trade, it is required that a person

receive a license, certification, or other credential, become a member or an associate of any club, association, or other organization, or pass any examination, it is an unlawful employment practice for any person to discriminate against any other person seeking such license, certification, or other credential, seeking to become a member or associate of such club, association, or other organization, or



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seeking to take or pass such examination, because of such other person’s race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status.

(6) It is an unlawful employment practice for an employer, labor organization, employment agency,

or joint labor-management committee to print, or cause to be printed or published, any notice or advertisement relating to employment, membership, classification, referral for employment, or apprenticeship or other training, indicating any preference, limitation, specification, or discrimination, based on race, color, religion, sex, pregnancy, national origin, age, absence of handicap, or marital status.

(7) It is an unlawful employment practice for an employer, an employment agency, a joint labor-

management committee, or a labor organization to discriminate against any person because that person has opposed any practice which is an unlawful employment practice under this section, or because that person has made a charge, testified, assisted, or participated in any manner in an investigation, proceeding, or hearing under this section.

(8) Notwithstanding any other provision of this section, it is not an unlawful employment practice

under ss. 760.01-760.10 for an employer, employment agency, labor organization, or joint labor-management committee to:

(a) Take or fail to take any action on the basis of religion, sex, pregnancy, national origin, age,

handicap, or marital status in those certain instances in which religion, sex, condition of pregnancy, national origin, age, absence of a particular handicap, or marital status is a bona fide occupational qualification reasonably necessary for the performance of the particular employment to which such action or inaction is related.

(b) Observe the terms of a bona fide seniority system, a bona fide employee benefit plan such as a

retirement, pension, or insurance plan, or a system which measures earnings by quantity or quality of production, which is not designed, intended, or used to evade the purposes of ss. 760.01-760.10. However, no such employee benefit plan or system which measures earnings shall excuse the failure to hire, and no such seniority system, employee benefit plan, or system which measures earnings shall excuse the involuntary retirement of, any individual on the basis of any factor not related to the ability of such individual to perform the particular employment for which such individual has applied or in which such individual is engaged. This subsection shall not be construed to make unlawful the rejection or termination of employment when the individual applicant or employee has failed to meet bona fide requirements for the job or position sought or held or to require any changes in any bona fide retirement or pension programs or existing collective bargaining agreements during the life of the contract, or for 2 years after October 1, 1981, whichever occurs first, nor shall this act preclude such physical and medical examinations of applicants and employees as an employer may require of applicants and employees to determine fitness for the job or position sought or held.

(c) Take or fail to take any action on the basis of age, pursuant to law or regulation governing any

employment or training program designed to benefit persons of a particular age group.(d) Take or fail to take any action on the basis of marital status if that status is prohibited under its

antinepotism policy.(9) This section shall not apply to any religious corporation, association, educational institution, or

society which conditions opportunities in the area of employment or public accommodation to members of that religious corporation, association, educational institution, or society or to persons who subscribe to its tenets or beliefs. This section shall not prohibit a religious corporation, association, educational institution, or society from giving preference in employment to individuals of a particular religion to



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perform work connected with the carrying on by such corporations, associations, educational institutions, or societies of its various activities.

(10) Each employer, employment agency, and labor organization shall post and keep posted in

conspicuous places upon its premises a notice provided by the commission setting forth such information as the commission deems appropriate to effectuate the purposes of ss. 760.01-760.10.

History.—s. 6, ch. 77-341; s. 2, ch. 78-49; s. 5, ch. 79-400; s. 1, ch. 81-109; s. 7, ch. 92-177; ss. 2, 4, ch. 92-282; s. 6, ch. 2015-68.

Note.—Former ss. 13.261, 23.167.

Copyright © 1995-2017 The Florida Legislature • Privacy Statement • Contact Us



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Subject: First Reading of the Newly Created District Board of Trustees Policy 6Hx-

18-5.93, Probationary Observation Period.

Category: Policy

Summary:

Background/Pertinent Facts: Establish Board Policy #6Hx-18-5.93, Probationary Observation

Period, to create a 90 calendar day probationary period for non-bargaining unit employees.






Attachments:

Section5Policy93Probationary Observation Period



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5-65


TITLE Probationary Observation Period

NUMBER

6Hx–18–5.93

LEGAL

AUTHORITY

FS 1001.64, 1001.65, 1012.34 PAGE

1 of 1

DATE

ADOPTED/AMENDED

Adopted 11/14/2017

Policy Statement

The Probationary Observation Period is intended to give new employees the opportunity to

demonstrate their ability to achieve a successful level of performance and conduct. The College

uses this period to evaluate employee capabilities, work habits and overall performance. Either

the employee or the College may end the employment relationship. The probationary observation

period shall not create an expectation of continued employment.

All regular full-time and part-time newly hired non-unit employees and employees rehired

following a break in service are required to serve a 90 calendar day probationary observation

period.

Employees who are promoted or transferred within the college must complete a 90 calendar day

probationary observation period.

A review of the employee’s performance and conduct during this probationary observation

period must be completed and sent to the Office of Human Resources. In the event an employee

does not perform satisfactorily or conduct themselves appropriately during this period, his/her

employment with the College will be terminated.

Definition of Term in Statement

Probationary Observation Period - the period of initial employment that provides the employee

and the College the opportunity to assess whether the employee is suited for the position.

Draft

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5.42, Performance Evaluation of Full-Time and Part-Time Faculty and

Staff.

Category: Policy

Summary:

Background/Pertinent Facts: The current Board Policy #6Hx-18-5.42, Performance

Evaluation of Full-Time and Part-Time Faculty and Staff, is being recommended for amendment

to incorporate a 3-month performance appraisal for all non-bargaining unit employees.






Attachments:

Section5 Policy42 Performance Evaluation



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DRAFT 5-38


TITLE

Performance Evaluation of Full-time

and Part-time Faculty and Staff NUMBER

6Hx-18-5.42

LEGAL AUTHORITY

1001.64 FS, 1001.65 FS PAGE

1 of 1

DATE

AMENDED/ADOPTED


Amended 2/20/77, 9/15/82, 6/19/01,

5/12/2009, 11/14/2017

Policy Statement

Palm Beach State College recognizes that our employees are one of our greatest assets. The

overall success of our organization is supported through the employee review process. The aim

of this process is to maximize the potential of each employee by evaluating and acknowledging

performance, accountability and job knowledge in order to set and achieve objectives. This

policy provides for retention of highly qualified and diverse faculty and staff in support of the

college’s commitment to student success. By the use of an approved form, such evaluation shall

become part of the employee’s file.

1. Non-Bargaining Unit Employees

a) New Hire/Transfer/Promotion Review – new non-unit employees of the college and

current employees who transfer to, or are promoted to another position, will receive

introductory appraisals shall receive 3-month and 6-month introductory reviews.

b) Annual Review - by July 1 of each year the supervisor shall review each employee.

2. Part-Time Instructor

Each department Department chair shall visit the classes of each part-time instructor in the

department supervised. Written reports on the visit and the administrator/instructor

conference shall be held after the visit.

3. Bargaining Unit Members

The performance appraisal of bargaining unit members shall be completed by May 30 of

each year. Frequency of observations, methods of evaluation, discussion and response of

bargaining unit members shall follow the bargaining unit agreement.

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Subject: Human Resources Executive Summary

Category: Personnel

Summary:

Background/Pertinent Facts: Quarterly summary of appointments, transfers, promotions,

retirements, departures, and temporary assignments from June 1, 2017 – September 31, 2017

for Board review. Financial Impact: The agenda contains replacement positions which have been approved

during the budget process.

Strategic Goal(s) Addressed: The College will advance a constant commitment to excellence

in teaching and learning.



Attachments:

EXEC SUM 111417



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EXECUTIVE SUMMARY HUMAN RESOURCE ACTIONS | BOARD AGENDA NOVEMBER 14, 2017

Review for the District Board of Trustees of Palm Beach State College

The Human Resource Actions provides information on all appointments, transfers, promotions, retirements and

departures for Board approval.

NEW EMPLOYEES OF THE COLLEGE

The following is a total of regular new employees. Below is the breakdown by position category.

CATEGORY # OF EMPLOYEES

Administrator 0

Faculty 31

Staff 28

Total 59

CURRENT EMPLOYEES OF THE COLLEGE

The following is a total of employees who were either promoted or transferred. Below is the breakdown by

position category.


Administrator 0

Faculty 4

Staff 35

Total 39

The employment status change breakdown is below:


Promotion 21

Lateral transfer 19

Demotion 0

Total 40

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EMPLOYEE DEPARTURES

Below is the total of employees who departed from the College. The reason for separation of employment is

listed below.


Retirement 15

Resignation 28

Dismissed or resignation in lieu of

termination, Non-renewal of contract

5

Deceased 1

Total 49

SUPPLEMENTAL TEMPORARY ASSIGNMENTS

The following is a total of employees who have a supplemental assignment as shown below.


Department Chair 86

Overload 260

Student Club/Organization Advisor 22

Total 368

TEMPORARY ASSIGNMENTS

The following is a total of temporary employees who have assignments as shown below.


Adjunct Instructor 968

Athletic Coach 8

Total 976

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Subject: Biweekly Pay Conversion

Category: Personnel

Summary:

Background/Pertinent Facts: Summary of biweekly pay conversion effective 1-1-2018

Financial Impact: NA


in all areas.

Duration of Contract: NA


Attachments:

Bi Weekly Conversion Snap Shot



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Biweekly Pay Conversion Effective 1-1-2018

2,617 Total Positions Affected Ø1,645 Total Active Assignments Affected

v300 Student Worker Positons§ 208 Active Student Worker Assignments

v614 Hourly Adjunct Positions§ 384 Active Hourly Adjunct Assignments

v1,216 Part-Time Position § 626 Active Part-Time Assignments § Includes: Tutors, OPS, Regular Part Time,

Specialists, Clerical, Representatives, and Office Assistants

v487 Non-Exempt Full-Time Positions § 427 Active Non-Exempt Full-Time

Assignments

Transition Assistance ProgramEmployees transitioning to a Biweekly paycheck will receive one week of pay on January 12, 2018. They will be paid from January 1, 2018 – January 5, 2018 to allow for a 1 week lag and to be compensated on a Biweekly basis.

Ø 427 Employees Eligible• Choose from 40.00 hours of Vacation Payout• OR Choose to elect Compensatory Time (COMP)

time payout for hours worked over 35 or 40 to equal 40.00 hours (1 week pay)

§ OPT OUT and choose no payout and receive 1 week of worked hours on January 12, 2018

§ Due Date of November 1, 2017 for completed FORM to payroll

Ø 410 Forms completed: 95.8% Completion Rate§ 96 Opt Out Elected§ 175 Comp Time Elected§ 136 Vacation Time Elected

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Subject: Workday Project Assessment by 180 Systems

Category: Report

Summary:

Background/Pertinent Facts: In August 2017, Palm Beach State College contracted with 180

Systems to conduct an independent assessment of the Workday Enterprise Resource Planning

project. As part of the project methodology, 180 Systems reviewed project documentation, met

and interviewed key College executives and project personnel, and conducted a survey with

project personnel. Michael Burns, 180 Systems consultant, was on-site during much of the

activities (although the visit was shortened due to Hurricane Irma). Mr. Burns will be presenting

the executive report of findings including assessment of whether the project is on track.

Financial Impact: $17,500

Strategic Goal(s) Addressed: Goal 2: The College will promote and practice operational

efficiencies in all areas.

Duration of Contract: Four months

180 Systems Report attached hereto as Exhibit A




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Subject: First Reading IT Change Control Policy

Category: Policy

Summary:

Background/Pertinent Facts: This proposed IT Change Control Policy is intended to ensure

changes to information technology systems, business processes, information processing

facilities and systems that affect information security and the delivery of information services are

managed in a rational and predictable manner.



in all areas.



Attachments:

PBSC Change Control Policy_MinuteTrak

Change control policy -1589



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Palm Beach State College Page 1 of 3

TITLE Change Control Policy POLICY NUMBER

Governing Laws: Federal Statutes, Florida Statutes, Florida Rules of Administrative Law

Date Adopted/Amended

Dates

Purpose:

This policy is intended to ensure changes to information technology systems,

business processes, information processing facilities and systems that affect

information security and the delivery of information services are managed in

a rational and predictable manner.

Scope:

This policy applies to all Palm Beach State College networks, systems, and

services. The policy does not apply to changes made to non-production or

development/test systems.

Policy:

Every change to a Palm Beach State College production IT resource such

as: operating systems, computing hardware, software, networks, and

applications is subject to the Change Control Policy and must follow the

Change Control Standard Operating Procedures.

A Change Advisory Board (CAB) will meet regularly to review change

requests and to ensure that change reviews and communications are being

satisfactorily performed.

Palm Beach State College shall established a scheduled maintenance

window. All changes affecting user connectivity, security, and access to IT

services must be scheduled within this window of time unless otherwise

approved by the CAB.

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Normal, standard and emergency changes, as defined in the Change

Control Standard Operation Procedures, require the submission of a formal

change request prior to the change.

A formal change request is not required to address Break/Fix issues.

Break/Fix issues are defined as outages of IT resources that require

immediate changes to bring the resource back into working order.

All non-emergency change requests must be submitted in accordance with

Change Control Standard Operating Procedures with 1 week of prior notice

so that the CAB has time to review the request and obtain necessary CAB

approvals.

Normal and, standard changes to College IT resources must receive formal

CAB approval before proceeding with the change. Emergency changes

must receive formal approval from the Chief Information Officer or the

Quality and Customer Services Director before proceeding with the

change.

Customer notification must be completed one week in advance of the

change following the steps outlined in the Change Control Standard

Operating Procedures.

A Change Control log must be maintained for all changes.

Roles and Responsibilities:

Change Requesters are responsible for ensuring adherence to this policy

and associate procedures when planning and executing changes to

production IT resources.

Change Advisory Board is responsible for approving or denying all

submitted requests for change.

The Director of Quality and Customer Assurance will manage the CAB

and is responsible for ensuring the information in the Change Control

Standard Operating Procedures is relevant to the College.

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References:

Florida Statutes: www.flsenate.gov/statutes/

Palm Beach State DBOT Policies:

www.palmbeachstate.edu/boardoftrustees/district-board-of-trustees-

policies.aspx

State Administrative Rules:

www.flrules.org/gateway/ChapterHome.asp?Chapter=6A-14

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http://www.flsenate.gov/statutes/

http://www.palmbeachstate.edu/boardoftrustees/district-board-of-trustees-policies.aspx


http://www.flrules.org/gateway/ChapterHome.asp?Chapter=6A-14


TITLE Change Control Policy POLICY NUMBER

Governing Laws: Federal Statutes, Florida Statutes, Florida Rules of Administrative Law

Date Adopted/Amended

Dates

Purpose:

This policy is intended to ensure changes to information technology systems,

business processes, information processing facilities and systems that affect

information security and the delivery of information services are managed in

a rational and predictable manner.

Scope:

This policy applies to all Palm Beach State College networks, systems, and

services. The policy does not apply to changes made to non-production or

development/test systems.

Policy:

Every change to a Palm Beach State College production IT resource such

as: operating systems, computing hardware, software, networks, and

applications is subject to the Change Control Policy and must follow the

Change Control Standard Operating Procedures.

The College will establish a Change Advisory Board (CAB) made up of

various personnel from key IT departments to provide subject matter expert

assessment, prioritization, authorization and scheduling of changes.

The CAB will meet regularly to review change requests and to ensure that

change reviews and communications are being satisfactorily performed.

Palm Beach State College shall established a scheduled maintenance

window. All changes affecting user connectivity, security, and access to IT

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services must be scheduled within this window of time unless otherwise

approved by the CAB.

Normal, standard and emergency changes, as defined in the Change

Control Standard Operation Procedures, require the submission of a formal

change request prior to the change.

A formal change request is not required to address Break/Fix issues.

Break/Fix issues are defined as outages of IT resources that require

immediate changes to bring the resource back into working order.

A Change Control log must be maintained for all changes.

Roles and Responsibilities:

Change Requesters are responsible for ensuring adherence to this policy

and associate procedures when planning and executing changes to

production IT resources.

Change Advisory Board is responsible for approving or denying all

submitted requests for change.

The Director of Quality and Customer Assurance will manage the CAB

and is responsible for ensuring the information in the Change Control

Standard Operating Procedures is relevant to the College.

References:

Florida Statutes: www.flsenate.gov/statutes/

Palm Beach State DBOT Policies:

www.palmbeachstate.edu/boardoftrustees/district-board-of-trustees-

policies.aspx

State Administrative Rules:

www.flrules.org/gateway/ChapterHome.asp?Chapter=6A-14

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http://www.flsenate.gov/statutes/



http://www.flrules.org/gateway/ChapterHome.asp?Chapter=6A-14


Action





Subject: Second Reading of the District Board Policy 6Hx-18-5.02, Annual Vacation Leave for 12-Month Employees.

Category: Policy

Summary:

Background/Pertinent Facts: Board Policy #6Hx-18-5.02, Annual Vacation Leave for 12-

month Full-time Employees, is being recommended for amendment to incorporate “unless

otherwise approved by the board.”

Financial Impact: N/A Strategic Goal(s) Addressed: The College will foster ethical standards and practices within the College and the Community it serves. Duration of Contract: N/A

RECOMMEND: Approval

Attachments:

Annual Vacation Leave Policy



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DRAFT 5-1


TITLE Annual Vacation Leave for 12-month

Full-time Employees NUMBER

6Hx-18-5.02

LEGAL

AUTHORITY

1001.64 FS, 1001.65 FS PAGE

1 of 2

DATE

ADOPTED/AMENDED


Amended 2/27/1975, 8/21/1977,

9/14/1981, 6/13/1990, 6/19/2001,

5/12/2009, 10/4/2017.

1. Full-time 12-month employees shall be eligible for paid vacation leave in accordance

with the following schedule:

A. Continuous service during the first five (5) years of service. One day of

vacation leave for each calendar month, or major fraction of a calendar month, of

service during the vacation year.

B. Continuous service during the next five (5) years of service. One and one-

fourth (1-1/4) days of vacation leave for each calendar month, or major fraction of

a calendar month, of service during the vacation year.

C. Continuous service of more than ten (10) years. One and one-half (1-1/2) days

of vacation leave for each calendar month, or major fraction of a calendar month,

of service during the vacation year.

Continuous Service is defined as service in a full-time position during which the employee’s

employment relationship with the District Board of Trustees has been unbroken and

uninterrupted. Absences due to any kind of approved leave of absence or layoff of less than 6

months will not be deemed as breaking or interrupting continuous service, although an

employee’s total continuous service credit will be reduced by the length of any unpaid leave or

layoff.

Vacation year is the year commencing first day of the employee’s full-time continuous service.

2. An employee’s continuous service at any public Florida community, junior, or state

college other than Palm Beach State College will be added to the employee’s continued

service at Palm Beach State College for purposes of computing vacation leave. The

following conditions apply:

A. The employee must begin full-time 12-month employment in a position at Palm

Beach State College at the beginning of Palm Beach State’s next regular term

following the end of the last regular term of the previously employing college.

B. Termination of employment at the other college must not have been for cause.

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DRAFT 5-2

Annual Vacation Leave for 12-month Full-time Employees

Page 2 of 2

C. Non-unit personnel must begin work at Palm Beach State College within thirty

(30) days of termination of prior employment.

3. No employee shall have accumulated more than fifty (50) days of unused vacation leave

as of December 31 of each calendar year. Vacation time accumulated in excess of fifty

(50) days on December 31 shall be forfeited, unless otherwise approved by the board.

4. The scheduling of vacations shall be subject to the approval of the College

administration, which will approve requests submitted so long as there is minimum

disruption of the operation of the College.

5. Persons employed at the College who are granted professional, sabbatical, or non-paid

leave will not accumulate annual leave during the period for which the leave has been

granted.

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Action





Subject: Authorization Resolution to Grant an Exception to Board Policy 6Hx-18-5.02, Annual Vacation Leave for 12-Month Full-Time Employees.

Category: Policy

Summary:

Background/Pertinent Facts: Due to the implementation schedule of the enterprise resource planning (ERP) system, employees working on this initiative are in high demand and are required in the office. As a result, these employees have been asked to limit the number of days they may use their vacation leave. This Authorization Resolution would allow employees who work 100% on the ERP project to accumulate more than 50 days by December 31st of each calendar year during the ERP conversion period and not be subject to the loosing these days as is otherwise required by policy. These employees will be required to come back into compliance with this policy within 3 years after the conclusion of the ERP project. Financial Impact: N/A Strategic Goal(s) Addressed: The College will foster ethical standards and practices within the College and the community it serves. Duration of Contract: N/A

RECOMMEND: Approval

Attachments:



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Action





Subject: Architectural Firm Selection - Dental and Medical Services Technology Building

Category: Other

Summary:

Background/Pertinent Facts: On August 28, 2017, the Procurement Department issued a Request for Qualifications (RFQ) for Architectural Design Services for the planned Dental and Medical Services Technology Building. At that time, the campus location of the building had yet to be determined. The Procurement Department intentionally started the solicitation without a campus location with the intention that selection and contracting be completed by January. Seven applications were received with two of those companies certified as Women/Minority Business Enterprises (W/MBE). The applications were reviewed and scored by a College Evaluation Committee and the following top five companies have been selected for the presentation and interview phase of the evaluation.

Song + Associates, Inc. Harvard Jolly Architecture Zyscovich Architects ACAI Associates, Inc. HKS Architects, Inc.

Presentations and interviews are in the process of being scheduled. It is anticipated that this final stage of the evaluation will be completed by early December. College administration desires to have the selected firm under contract and beginning design in early January. In lieu of a December District Board of Trustees meeting to approve a recommendation, College administration is asking the District Board of Trustees to grant President Parker the authority to move forward the contracting process with the Committee recommended architectural firm. Financial Impact: The College has received funding from the State of Florida for the first phase of this capital project.

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Action

Strategic Goal(s) Addressed: The College will respond to the current and emerging educational needs of the community with innovative educational opportunities. Duration of Contract: Until project completion.

RECOMMEND: Approval

Attachments:



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Action





Subject: District Building Cleaning and Grounds Care Services – Request for Proposals

Category: Other

Summary:

Background/Pertinent Facts: On October 2, 2017, the Procurement Department issued a Request for Proposals (RFP) for District Building Cleaning and Grounds Care Services. This RFP left open a College option to contract separately for Building Cleaning Services and Grounds Care Services or as a combined services contract if there appeared to be fiscal or service related advantages to do so. The following table summarizes the proposals received for these services:

PROPOSER CLEANING GROUNDS SERVICES SERVICES

Brightview Landscape Services, Inc. X C&W Facility Services Inc. X X GCA Education Services, Inc. X X Grosvenor Building Services, Inc. X Image Companies X Olympus Building Services, Inc. X Sunshine Cleaning Systems, Inc. X Superior Landscape & Lawn Service, Inc. X Terracon Services, Inc. X WFF Facility Services, Inc. X X

Proposal evaluations by the College Evaluation Committee are in the process of being completed. The College District Facilities Department desires to have the selected company or companies under contract and beginning services in January. In lieu of a December District Board of Trustees meeting to approve a recommendation, College administration is asking the District

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Action

Board of Trustees to grant President Parker the authority to move forward the contracting process with the Committee recommended building cleaning and grounds care service provider(s). The authority granted by the District Board of Trustees to President Parker would be under the condition that annual building cleaning services not exceed $1,658,500 and that annual grounds care services not exceed $360,000 for budgeted fiscal year 2017-2018. Financial Impact: None. Annual facilities operational funds have been budgeted for these services. Strategic Goal(s) Addressed: The College will promote and practice operational efficiencies in all areas. Duration of Contract: Two years, with three one-year renewal options.

RECOMMEND APPROVAL

The Palm Beach State College District Board of Trustees is requested to grant their authority to President Parker to contract with the College Evaluation Committee’s recommended District Building Cleaning Services and District Grounds Care Services company(ies) provided that 2017-2018 budgeted funds are not exceeded.

RECOMMEND: Approval

Attachments:



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Approval of Agenda Item: 9.C.1

Action





Subject: Compuquip- Data Loss Prevention

Category: Contract

Summary:

Background/Pertinent Facts: In an order to meet State audit requirements, a comprehensive Data Loss Prevention solution was required. This solution will provide the level of protection that meets the audit requirements of monitoring data at rest, in-motion and in-use. Financial Impact: For a three year contract including software, professional implementation services, training and support the cost is $359,999. Strategic Goal(s) Addressed: The College will promote and practice operational efficiencies in all areas. Duration of Contract: Three years.

RECOMMEND: Approval

Attachments:

Compuquip- Data Loss Prevention



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Approval of Agenda Item: 9.D.1

Action





Subject: President's Goals 2017-2018

Category: Other

Summary:

Background/Pertinent Facts: The District Board of Trustees annually approves the President’s goals. The President’s proposed goals for 2017-2018 were reviewed individually with the trustees and is now presented for discussion and approval. Financial Impact: N/A Strategic Goal(s) Addressed: The College will advance a constant commitment to excellence in teaching and learning. The College will promote and practice operational efficiencies in all areas. The College will respond to the current and emerging educational needs of the community with innovative educational opportunities. The College will practice effective enrollment management to ensure optimal access, retention, program completion, and student success. Duration of Contract: 7/1/2017-6/30/2018

RECOMMEND: Approval

Attachments:

2017-2018 PROPOSED GOALS - AVA PARKER


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Approval of Agenda Item: 9.D.1

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supervisor.

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Ava L. Parker Proposed Goals 2017-2018

Enrollment Increase enrollment in the 2017-2018 Academic Year by 3% more than the 2016-2017 Academic Year enrollment. Diversify the enrollment considering the use of Fridays, weekends and distance learning options. College Foundation Implement the new structure for the Foundation, to include hiring the new Vice President of Advancement and Director of College Relations & Marketing. Develop a Strategic Plan for the Foundation. Expand and diversify donor pools. Strategic Plan Develop a new Strategic Plan for the College to include goals and key performance indicators for the plan. Review and revise the Facilities Master Plan to align it with the Strategic Plan and the use of technology for the delivery of instruction. Develop a funding plan to support the facilities renovation and new construction. Performance Funding Maintain GOLD status. Engage the College community in addressing performance funding. Expand the use of data to inform the work of each department. Develop and implement programming to improve retention and completion. Dental and Medical Services Technology Building Develop the plans for the building. Secure additional legislative and private funding for the project.

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agenda - tuesday, november 14, 2017 · 2017-11-13 · agenda district board of trustees november...

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