ALIA Inter-Library Lending

Expert Advisory Group

(ILLEAG)

Thomas Girke

Manager, Information Support

CSIRO Information Management & Technology

Today’s Presentation

• About ILLEAG

• ILRS Code Review

• Inter-Library Loans Manual

Membership

Members of the Association with expertise in interlibrary lending

and resource sharing practice.

Thomas Girke (Convenor)

CSIRO

Sharon Karasmanis

La Trobe University

Leanne Griffiths

CSIRO

Sharon Howells

University of Newcastle

Margarita Moreno

National Library of Australia

Susan Magnay

ALIA

Our Role

Provide the ALIA Board advice on:

• Interlibrary lending and resource sharing policy and practice

matters of concern to members

• Matters relating to the Association’s responsibilities for the ILL

voucher system

• Representation on appropriate committees

• Development of policy statements or documents relating to

interlibrary lending and resource sharing

• Other matters as determined by the Board

ILRS Code Review

• ALIA requested to review code at 2004 Resource

Sharing Forum

• Update taking into account developments in

automation

• Ensure that it would continue to support cooperation

and coordination among libraries

• Encourage ongoing service improvement

• Launched at May 2006 Resource Sharing Forum with

adoption July 1

Key Features

• 3 service levels (previously 5)– Express (2 hours)

– Rush (24 hours)

– Core (4 working days)

• New principles– Minimum 3 week loan period

– Complete bibliographic details and call numbers

– Supply best copy possible

– Most efficient payment method possible

Key Features

• Library assumes responsibility for user-initiated

requests

• No changes to recommended charges– New recommended charges for colour copies ($2.20 per

page)

Feedback

• ‘Concise and easy to apply’

• ‘Promoting a simple, effective document delivery

service’

• ‘Will have positive effect on daily workflows’

• ‘Changes accurately reflect the changing environment

and is inclusive of all libraries’

• ‘Changes better reflect current practice and will drive

service delivery improvements’

Thank-you

• Ross Withnell (replaced Leanne Griffiths)

• Bernadine Hardin and Karen Feehely

• CAUL

• CASL

• National Library of Australia

• ALIA Board of Directors

• Libraries, LADD User Groups and ILL practitioners

Inter-Library Loans Manual

• 2004: Final Forum of the Resource Sharing Group

recommends ALIA consider developing an ILL Manual

• 2005: ALIA ILLEAG agree to consider project following

ILRS Code Review

• 2006: ALIA ILLEAG commence project to develop an

Online ILL Manual based on ‘Wiki’ type technology

• 2007: Pilot with ILL community

• 2007 (mid): Launch

Inter-Library Loans Manual

• Background on the project:

– Available online

– Easy to update (ensure currency)

– Share updating with ILL community

– Team of editors to ensure quality

About Wiki

Wiki is a type of Web site that

allows the visitors themselves to

easily add, remove, and otherwise

edit and change some available

content, sometimes without the

need for registration. This ease of

interaction and operation makes a

wiki an effective tool for

collaborative authoring. Examples

of sites using Wiki technology

include: WikiWikiWeb, Wikipedia.

Extract from… Wikipedia

Draft Layout

1. Policies, codes and guidelines

2. Finding

3. Getting

4. Professional development

5. News

6. ILL/DD glossary

1. Policies, codes and guidelines

Australia

1.1 Interlibrary Loan Resource Sharing Code http://

www.alia.org.au/interlibrary.lending/ilrs.code.html

International/other countries

1.2 IFLA Guidelines for Best Practice in Interlibrary Loan and

Document Delivery

1.3 LIANZA Interloans Best Practice Handbook

1.4 ILL Web Codes and Guidelines

1.5 ALA Interlibrary Loan Code

2. Finding

2.1 Libraries Australia Search Service

http://www.nla.gov.au/librariesaustralia/lasearch.html PLUS

Pictures Australia, Music Australia etc.?

2.2 Australian Libraries Gateway

2.3 Booksellers

2.4 Verification Tools

2.5 Theses

2.6 Useful Websites

2.7 Newspapers

2.8 Patents and Standards

3. Getting

3.1 Australia’s ILL system

3.1.1 Interlibrary Loan Resource Sharing Directory (also include

instructions for updating the record) http://www.nla.gov.au/ilrs/

3.1.2 Libraries Australia Document Delivery System

http://www.nla.gov.au/librariesaustralia/docdel.html

3.1.1.1Guides and Manuals

http://www.nla.gov.au/librariesaustralia/manuals.html#kddman

3.1.3 Australian library networks

3.2 International Document Suppliers

3.3 Payment

3.4 Automated Document Delivery Management Systems

4. Professional Development

4.1 Workshops, training courses

4.2 ILL/DD interest groups

4.4 Journal Titles

4.3 Copyright

4.5 Bibliography

4.4 Scanning and Delivery - Best practice - Ariel or PDF

5. News

5.1 Hot topics

5.2 Interlibrary Loan Discussion Lists

5.3 Conferences

5.4 Recent Research

5.5 National committees, forums, policy bodies etc.

What’s Next?

• ALIA ILLEAG to finalise the draft structure

• Pilot in 1st half of 2007 – ACT LADD User Group has

volunteered to help

• Review the pilot

• Finalise content and editorial structure

• Go live

Thank-you

If you’d like to comment contact members of the ALIA

ILLEAG

http://alia.org.au/governance/committees/interlibrary.lending/