mobile university summit event team

Presented by the Heartland Mobile Council

2013 Summit TeamSept 2013

#MobiU2013VP of Summit: Jean Pickering

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

Purpose of the Team

Building on the success of the previous 3 years, to manage the 2013 Mobile University

Summit

MobiU2013 will be a one day summit using the same format as MobiU2012.

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

2012 Summit SpeakersExperience

Hall

Networking

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

HMC 3.0 Organization

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

2013 Summit SpeakersExperience

Hall

Networking

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

High Level Approach• Venue• Set Date• Find Sponsors/Partners• Establish Budget --> Ticket Prices• Registration Site• Marketing (website, postcards, social media,

TV)• Summit

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

I Need Your Helpor

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

Summit Committee Org

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

VP of Summit• Manage Summit Team• Create & Manage Budget• Create & Manage Project Plan for the Summit Team• Coordinate Efforts between Summit Team & other teams• Manage the Summit Setup• Manage the Summit on the Day of the Summit• Participate in all Summit Sub-committees• Attend all HMC Leadership & Summit Meetings• Report Stats on the Summit

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

Director of Logistics• Obtain Venue Sponsor• Manage Relationship with Venue• Catering• Placement of Signs• Placement of Sponsor• Experience Hall Setup• Create & Report on Event Evaluation• Organize Celebration Party after the Summit• Speaker Gifts• Attend Summit Meetings

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

Director of Volunteers• Set Up & Manage Eventbrite Registration• Manually Register Speakers, Sponsors, Experience Hall

Participants, HMC Leaders & Volunteers• Obtain & Assign Roles for Day of Volunteers• Print Badges• Conduct Pre-Summit Meeting w/Volunteers• Manage Volunteers during the Summit• Manage Registration Desk at the Summit• Attend Summit Team Meetings

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

Director of Materials• Event Brochures• Signage for the Summit• Thank You Cards for Presenters & Sponsors• Branded Thank You Gifts• Print/Order Goodie Bags• Get Materials for Goodie Bags• Assembly of Goodie Bags (night before summit)• Review all Presentations to Make Sure They Work• Attend Summit Meetings

#MobiU2012 #MobiU2013 @heartlandmobile

Purpose of the Team

1st MeetingPurpose: Brainstorming & Assigning Roles

Purpose: Brainstorming & Assigning RolesOutcome: Project Plan & Team Structure

Date: Wednesday, Dec 10th at 5:30pmPlace: TBD

Let me know if you want to be on the Summit Team